Oki B4350n PrintSuperVision Configuration Guide

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  • Oki B4350n | PrintSuperVision Configuration Guide - Page 1
    PrintSuperVision Configuration Guide 59318401
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    referred to in this guide will not affect the drivers and manuals are available from the web site: http://www.okiprintingsolutions.com. Trademark Information Oki is a registered trademark of Oki Electric Industry Company, Ltd. Oki Printing Solutions is a registered trademarks of Oki Data Corporation
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    Timeouts 34 Making Discovery Easier: Importing IP Addresses from a Text File 35 Discovering Network Devices: Professional Edition, Easy Configuration 35 My Printers 36 Near Me 36 Configuring email Alerts 38 Configuring email Server 39 Configuring Status Events 40 Customizing Status Codes 42
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    the Device Properties Displayed 70 Searching for a Device 72 Changing Languages 72 Downloading Oki Drivers 73 Print to Remote Locations 74 Creating a Maintenance Log / Managing Supplies Inventory 75 Viewing a Login Log 76 Clearing (Deleting) Logs 77 Public Web Services 78 4 • Contents
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    Notes, Cautions and Warnings ___________ Note A note provides additional information to supplement the main text. CAUTION! A caution provides additional information which, if ignored, may result in equipment malfunction or damage. WARNING! A warning provides additional information which, if ignored,
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    easy configuration option is designed for very small offices and does not support the automatic delivery of device Alerts through email. Some of the common • Helps pinpoint devices on the network • Assists in remote trouble shooting • Automatically identifies device status and can email alerts •
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    have similar base functionality and a consistent look-and-feel. Each edition supports 32 and 64-bit versions of Windows XP, Vista and Windows Server or from the Professional edition to the Enterprise Edition without loss of data. Note Upgrading from the Single-user Easy Configuration Option to the
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    to auto-run. A standard licensing agreement is presented. To install PrintSuperVision Professional Edition, locate the executable file that was downloaded from the Oki website, and click on it. A standard licensing agreement is presented. If you agree with the license agreement click Next. The PSV
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    are not running. For example, in order to change the web server component from "embedded" to "IIS" the web service application must not be running. Selecting a Default Location/Language 1. The PSV setup tool displays the location/language selection screen first. 2. Select a default location/language
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    as well. If you do not wish to use the built in Access database, PSV provides an option to install and select SQL Compact Edition 3.5 (supported in the Pro version) as well as SQL Server 2005 Express edition 10 • Setup and Configuration
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    site. The database section also allows you to apply the following options to a previously used database: • back up • export • erase • copy • trim data. 1. Click the Data tab to view these options. 2. From the Setup tab, select the desired database from the dropdown menu and click Apply. 11 • Setup
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    switch to an existing database without saving any data click Change. • To create a new database and copy existing data to the new database click Migrate. Back at to move to the next setup module. Selecting a Web Server PSV supports Microsoft IIS web server and an Embedded Web Server that is packaged
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    Panel and select Add/Remove programs and Add/Remove Windows components from the left sidebar. 2. Check the box associated with Internet Information Services and click Next. When IIS is selected from the dropdown menu, an Authentication option appears. If you select Integrated Windows Authentication
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    1. Click Apply after a new username and password have been created. 2. Click Next to go on to the next setup module. Configuring Your e-mail Server for Alerts In order for PSV to send out device related alerts via email, you must first enter the necessary information such as the address of your
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    /copy devices. Finally, another added convenience allows the admin to start and stop the PrintSuperVision Service from the set up menu and select whether the PSV Services should start automatically, manually or are disabled. 7. Test the email connection by clicking the Test button. PSV will attempt
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    Registration You can register your new PrintSuperVision software with Oki Americas or Oki Europe by clicking the Register button. Registering your name and email address with Oki Printing Solutions will help us keep you informed of new product releases and PSV related information. All registration
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    Check for Security Updates As a convenience, PSV provides links to check for Microsoft security updates before completing the setup process. 1. Click on the Windows Updates Link to go to: http://update.microsoft.com/microsoftupdate/v6/default.aspx?ln=en-us Or Click the IIS Lockdown Wizard link to go
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    Program: Identifying Version Numbers The Program tab is provided as a means to quickly identify the version numbers of each major component in PrintSuperVision. Click Run to complete the setup process and begin using the PSV application. 18 • Setup and Configuration
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    , click the icon located in the upper right hand corner (next to the printer icon) on every page. User Access Levels One of the first things to does not log in, the two areas that are not accessible are Reports and Services and the following functionality will not be available: • Cannot view, add,
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    the Import Users feature to save time. You can import users into the application from a text file using a comma separated format. The fields available for data import are the same fields listed in the Add User section. Fields cannot be left empty with the exception of Password. If passwords are not
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    6. Click Save. A list of groups will be displayed. You will notice that the new group name is automatically added to the Add to Group drop down menu when adding an individual user. For convenience, the All Users button has been provided in the User Groups area to help identify if an individual has
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    assigned to it such as location, contact person, SNMP community and even images of maps and floor plans which are used to quickly locate individual when groups are displayed. Create or Edit a Group 1. Click Printers from the main menu and Printer Groups,Maps from the drop down menu to view a list
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    add a device to an existing Group 1. Click Printers from the main menu and Printer Groups,Maps from the drop down menu to view a list of groups already created. 2. Click Edit in the Edit Column. 3. Click Add Printer. 4. Select the appropriate device from the Printer drop down menu and click Save. 23
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    grouped devices displayed on the Edit Printer Group screen. Adding Maps and Floor Plans to a Group Groups can also have images of maps, floor plans, etc. popular image file formats for maps and floor plans are supported, such as .gif, .jpg, .bmp, or .png. You can assign a map or floor plan image to
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    or floor plan. Note Remember the individual device must be a member of a group before it can be placed on the map. 4. Click Printers/Printer Groups from the main menu. If you have successfully linked an image with a group, you will see an icon in the map column. 5. Click the map icon and the
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    7. Click on the image and the device icon will be placed where your mouse pointer is positioned. To move the device icons at any time, click the Place on
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    from the Device Status Page by clicking the On Map button you will only see that device's icon on the image. To see all devices on the map or floor plan, click Printers > Printer Groups, Maps from the main menu and click the map icon associated with a particular group. 27 • Creating/Editing Groups
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    tab from the main menu and select Discovery from the drop down menu. PSV is capable of discovering any device that is compliant with Public Printer MIB Specification RFC 3805. Click Start Discovery if you want to discover all of the compatible devices on your network (for large organizations, see
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    the device to a specific group of devices and associate the group to a specific SNMP community. Enter an IP address, select a group name from the Printer Group drop down menu and type the desired SNMP community. Click Add to save your changes. Similar to adding a single IP Address to a database
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    Discovery: Exclude Button Use the Exclude to exclude a specific IP address or IP address range from the discovery process. 1. Click the Exclude button and select either Exclude IP address or Exclude IP range. Notice that PSV displays all IP Addresses and IP Address Ranges that have been excluded
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    2. Enter the desired IP address to exclude and click Save or for IP Range, enter the range of IP addresses to exclude and click Save. 3. To include an IP address or IP Address Range that was previously excluded, return to the Discovery section, click the Exclude button, click the IP Address or range
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    Start Discovery button. As an added convenience, PSV can create a group of devices called My Printers (accessible from the Printer tab in the main menu) by clicking the Add to My Printers check box and then clicking Start Discovery. Discovery: Schedule Button Discoveries can be scheduled by clicking
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    box, indicate time frame by entering desired dates and click Show to display the log. Note This feature creates activity logs for all other activities supported in the drop down box. 33 • Discovering Devices
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    timeout value sets the time interval that PSV waits for a response from a device before turning the status icon gray (status icon is displayed in the Printers List). Notice that after 34 • Discovering Devices
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    the file is delimited by selecting comma, semi colon or tab. 3. Select an appropriate group name from the Printer Group dropdown box (or leave blank). Click Preview to view the data before importing it or click Import to add the imported devices immediately. For more information on Device Groups see
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    from the drop down menu. You will see a list of devices that have been added to the My Printers group. 2. To add a device to the My Printers group, click Add Printer, choose the desired device and click Save. 3. To delete a device, click the trash can icon listed in the right column. Near Me
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    browser enabled device) being used to access the PSV application and automatically includes those devices in the Near Me group. From the main menu select Printers > Near Me from the drop down menu. Device status in the Near Me group will be displayed. Note Devices cannot be added or deleted from
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    be processed immediately upon receiving updated status from the device, or processed at specified time intervals. 1. To add an email Alert, select Services > Email Alerts from the main menu. 2. Click the Add Email Alert button. 3. Adding an alert requires the following information: • Select a device
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    • Select the format of email messages (text or html) 4. Click Save after the information has been entered. Configuring email Server 1. To set the parameters for sending alerts in email, click the Configure Email button from the Email Alerts page. 2. Enter the following information and click Save: •
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    to Admin button. PSV will attempt to send an email to the address specified. For a description of Email Methods see installation/setup instructions described earlier. 3. Click the Select Properties Button to customize the email message to include additional device information in the Alert message
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    1. To add an event, go back to the Email Alerts page and click the Status Events button. A list of default events is displayed: 2. You can click the name of the Event to see a list of conditions included in that event category. Note PrintSuperVision translates difficult to understand error codes
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    4. Assign a severity level to the event by selecting one of the options from the drop down box. Select one or more conditions to assign to the event by selecting the check boxes in the left margin. 5. Click the Add Event button at the bottom of the page (not shown in the screenshot above) to save
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    1. To modify status codes return to the Email Alerts main page and click the Status Codes button. 2. Scroll through the list of conditions or type in a filter (search) word to narrow your choices. 3. Click on the severity icon listed in the Edit Severity column. 4. Select the new severity level from
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    The default severity level and the changed severity level are displayed in the Status Codes page. 5. Click your browsers back button to return to the Email Alerts main page. For convenience and quick navigation, a Users button and Process Alerts Now button have been included on the Email Alerts page
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    interval time in hours for basic usage information and in minutes for processing Alerts. To set the data collection interval, 1. Click Services > Data Collection Services from the main menu. 2. Indicate the desired data collection interval times and click Save. To display a log of previous
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    settings of one device and saves the same settings to a group of similar devices. Note both the origin device and the target devices must be Oki branded devices and must be the same make and model number. 1. Select Tools from the main menu and Cloning from the dropdown box. 2. Locate and
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    4. Select the radio button for the "origin" device and click Next. 5. Select a compatible "destination" device that will be configured with the same parameters and click Next. 6. Select properties to be cloned and click the Start Cloning button. PSV will apply the values of the selected properties
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    selected. 4. Make desired configuration changes and click Apply. The other sample Group Configuration template changes a web server password on an Oki B6300 monochrome printer. Select the B6300 Password Change option from the drop down menu. Enter a new password, verify it. 5. Click Continue. 48
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    The new password will be saved to each B6300 device in the selected group as well as in the PSV database for future use and reference. 49 • Group Configuration
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    : • Search for supply item • Create an order manually • Configure the URL for all on-line ordering related supply items. Select Printers, Then Items 1. Click the Select printers< then items radio The default e-commerce site is http://esales.okidata.com, which can be changed to any ecommerce
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    Printers Click this option for a list of supply items related to the devices that PSV is currently monitoring. Use the list to obtain a description of the supply item and Oki part have the option to manually create a printable supplies order page that contains the supply part number, description and
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    list that is integrated into the PSV application. You can: • Use the existing supplies list which obtains its information from http://esales.okidata.com • Edit and add to the existing supplies list • Point PSV to another list • Disable supplies ordering entirely Default Selecting Default continues
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    /Disabling on-line Supplies Ordering To enable on-line ordering select the Online Link check box. This will add the Order Online button into the printer status page and allows users to order supplies on-line. To disable on-line ordering, uncheck the Online Link box. This removes the Order Online
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    part number or SKU, enter the new number in the Code field. 7. Click the Save button to save your changes. Note This procedure must be replicated for each supply item if you intend to use an e-commerce site other than http:// esales.okidata.com. As an alternative to editing each supply item manually
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    Disable Ordering Supplies To completely disable the ability to order supplies either on-line or by manually printing a supplies order page (discussed earlier), click the Disable Supplies Ordering button and click Save. Editing the Supplies List (Optional Link) The Edit Supplies List
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    from the main menu and Calendar from the drop down menu. 2. Select the Picture radio button if you wish to display and/or print an image with the calendar. 3. Select a date range for the calendar. 4. Select Show expected Empty from the supplies report and Show maintenance items if you wish to
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    generate several reports that identify supplies use, predict toner replacement dates, indicate pages printed and export device properties available depend on the PSV edition installed and user access rights. Available Reports • Toner Changes Report (see page 58) • Schedule Log Report (see page 60)
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    the screen (not shown in screen shot) to save your selections. Toner Changes Report The "Toner Changes" Report shows the dates of the last toner cartridge replacement for a group of devices and indicates if there was any toner remaining at the time of replacement. This report is particularly helpful
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    results; by month or by various table sizes to make the data more readable. 3. Indicate either HTML or Excel format and click Show to generate the report. Additional details for toner replacement are available by clicking the toner type links (highlighted in blue). This presents a sub-report that
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    Select a starting date and time, select a recurring interval for the report to be generated and sent, indicate email recipients and click Save. The toner changes report will be generated and sent to the recipient on the dates and times indicated. Schedule Log Report The Schedule Log Report provides
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    Supplies Usage Report The Supplies Usage report displays current levels of toner as well as drum, transfer belt and fuser usage. • The report can be created for a group of devices or a single device. • Report data can be formatted into an HTML table, placed into an HTML-based chart, auto imported
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    3. Click the Schedule button to schedule this report to run and be sent to a user via email. 4. Click Schedule Logsto view a running log of scheduled events. Printed Pages Report The printed pages report displays the number pages printed over a period of time by an individual device or by a group of
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    7. Click the Show button to run the report. A sample report is displayed below. 8. The Printed Pages Report can also be scheduled and sent to a user at predetermined intervals. Click the Schedule button to configure the delivery frequency of the report. 9. Click Schedule Logs for a running log of
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    2. Select Color/Mono Pages Report from the drop down menu. 3. Select an individual or group of printers. 4. Enter a desired date range. 5. Choose how the data should be displayed. 6. Click the Counter Values radio button to display mono, color and total page counts as a snapshot on a particular day
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    number of times a consumable has been replaced. Note In most Oki devices, the Usage Report feature can be disabled from the operator enabled in the device and is reporting page count data to PrintSuperVision. • The Collect Data option instructs PSV to obtain the latest information from the device
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    Feature. Select a group of devices and click Start. Exporting Properties and Attributes The Export Printers Data option allows you to save all device properties and attributes for all devices PSV monitors. The data can be exported in several formats including Text, Excel, CSV, XML, Compact XML and
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    are not reported by the device, so as a user you must manually enter data into the attribute fields. To add attribute data 1. Select Printers from the main menu. 2. Select Printers from the drop down menu. 3. Click on any status icon (printer icon in the left margin) to link to a print device
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    an Admin can always link to the device's on-board web page remotely to make even more configuration settings. 1. From the main menu select Printers. 2. Click Printers from the drop down menu to display a list of print devices. 3. Click on the highlighted IP address of a device and enter the Username
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    manually run reports. Viewing device status To view a list of devices that were previously discovered, select Printers from the main menu and click either Printers, My printers, or Near Me. • Printers indicates an event has occurred, such as toner or drum replacement, cassette drawer is open or the
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    At any time, you may customize the device properties you wish to display on the Printers Page, with the exception of IP address which is always displayed. 1. Select Printers from the main menu. 2. Select Printers from the drop down menu. 3. Click the Select Properties link located just above the
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    4. Select the properties that you wish to display for each device. Notice too that you may select the device attributes that have been entered manually such as the city, state or postal code that pertains to the location of the device. 5. Click on the desired check boxes . 6. Click Save at
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    Searching for a Device From the Printers Page you can use two methods to locate a particular device. 1. Click Models for a list of devices. 2. Select the model name of the device and click
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    , PSV provides a built in search mechanism for Oki device drivers and quick links to download a specific driver. This feature saves time by eliminating the need to navigate, locate, and download drivers from the appropriate Oki website. Note The driver search and download feature is only available
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    Print to Remote Locations PrintSuperVision can even send print jobs from a centralized location to many remote devices at one time. For example, an in-house graphic designer can create marketing material for their branch offices and use PrintSuperVision's Multi-File Printing Feature to distribute
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    The Maintenance Log feature allows you to keep track of services performed on individual devices and acts as tool to help keep track of supply items kept in your inventory including the price you paid for the item. All of the data in this area must be entered by the user. 1. Select
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    , reduce the amount of inventory or delete the supply item. Click the brown box icon in the edit column to edit supply items. To record a service call, click the Maintenance Log button and you will return to the main Maintenance Log screen. Click the Add Note button. Select the appropriate device
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    2. Select Login Log from the drop down box. 3. Enter the date interval and click Show. Clearing (Deleting) Logs To save disk space you may choose to clear (delete) all report logs, maintenance logs and login logs. 4. Select Options from the main menu. 5. Select Clear Logs from the drop down box. 6.
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    from the main menu. 2. Select Public Web Services from the drop down box. Six samples test applications are provided and explained below: Sample Test Applications • AboutVersion - Shows the PSV version number • Address2 printers - Provides the details of a specific device • GetProperties - Shows
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59318401
PrintSuperVision
Configuration Guide