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Panasonic KXTG5230 KXTG5230 User Guide - Page 40

Copy phone book, Copy all items, Tom Jones

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Phone Book To copy all of the items in your phone book to another handset Make sure the destination handset is not in use. 1 Press [MENU]. 2 Scroll to "Copy phone book" by pressing [d] or [B], then press the soft key ( SELECT ). Copy phone book Copy all items 3 Scroll to "Copy all items" by pressing [d] or [B], then press the soft key ( SELECT ). 4 Select the destination extension number (1 to 4) by pressing [d] or [B]. • You can also select the extension number by pressing [1] to [4]. 5 Press the soft key ( SEND ). • When all items have been copied, "Complete" is displayed. • The destination handset displays "Phone book Receiving" then "Phone book Received". • To continue copying items to another extension, repeat from step 3. 6 Press [OFF]. Enter extension# :2 dB Ex. Copying 1st item out of 10 items Tom Jones 555-765-4321 01/10 • You can exit phone book copying mode by pressing [OFF]. 40

Section	Page
Expanding Your Phone	3
Contents	4
Connections 11	4
Installing the Battery in the Handset 12	4
Battery Charge 12	4
Programming Guidelines 14	4
Function Menu Table 15	4
Display Language 16	4
Dialing Mode 16	4
Line Mode 17	4
Auto Talk 17	4
Ringer Volume 18	4
Ringer Tone 19	4
LCD Contrast 21	4
Message Alert 21	4
Using the Handset 22	4
Using the Base Unit 25	4
Talking Caller ID 28	4
Viewing the Caller List 30	4
Calling Back from the Caller List 30	4
Editing the Caller’s Phone Number 31	4
Caller ID Number Auto Edit 32	4
Storing Caller Information in the Phone Book 33	4
Erasing Caller Information 33	4
Storing Names and Numbers 34	4
Dialing from the Phone Book 36	4
Chain Dial 37	4
Editing an Item in the Phone Book 38	4
Erasing an Item in the Phone Book 38	4
Copying Items in the Phone Book 39	4
Storing Phone Numbers 41	4
Dialing a Stored Phone Number 41	4
Making Intercom Calls 42	4
Answering Intercom Calls 43	4
Voice Paging 44	4
Call Share 48	4
Storing a Voice Mail Access Number 51	4
Setting Voice Mail (VM) Tone Detection 52	4
Listening to Voice Mail Messages 53	4
Muting Your Conversation 54	4
Call Privacy 54	4
Using the PAUSE Button (For PBX Line/Long Distance Calls) 55	4
For Call Waiting Service Users 55	5
Temporary Tone Dialing (For Rotary or Pulse Service Users) 56	5
FLASH Button 56	5
Incoming Call Tone 57	5
Key Tone 58	5
Canceling the Handset Registration 65	5
Re-registering the Handset 65	5
If the Following Appear on Your Display... 67	5
For Best Performance	6
Battery charge	6
Base unit location/Noise	6
Location of Controls	7
Base unit	7
Handset	8
How to use the soft keys/navigator keys	9
Display	10
Installation	11
Connections	11
Installing the Battery in the Handset	12
Battery Charge	12
Battery strength	12
Recharge	13
Battery information	13
Programmable Settings	14
Programming Guidelines	14
How to select a function item from the menu	14
1 Press [MENU].	14
2 Scroll to the desired item by pressing [d] or [B].	14
3 Press the soft key () to select the desired item.	14
4 If the item has a sub-menu, select the menu item (p. 15). Repeat steps 2 and 3 until the desired item is displayed. If the item has no sub-menu, go to step 5.	14
5 Select the desired setting by pressing [d] or [B], then press the soft key ().	14
6 Press [OFF] to exit programming mode.	14
Function Menu Table	15
Display Language	16
1 Press [MENU].	16
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	16
3 Scroll to “Change language” by pressing [d] or [B], then press the soft key ().	16
4 To change from English to Spanish, press the soft key (). To change from Spanish to English, press the soft key ().	16
5 When Spanish is selected, press the soft key (), then press [OFF]. When English is selected, press the soft key (), then press [OFF].	16
Dialing Mode	16
1 Press [MENU].	16
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	16
3 Scroll to “Set tel line” by pressing [d] or [B], then press the soft key ().	16
4 Press the soft key () at “Set dial mode”.	16
5 Select “Pulse” or “Tone” by pressing [d] or [B].	16
6 Press the soft key (), then press [OFF].	16
Line Mode	17
1 Press [MENU].	17
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	17
3 Scroll to “Set tel line” by pressing [d] or [B], then press the soft key ().	17
4 Scroll to “Set line mode” by pressing [d] or [B], then press the soft key ().	17
5 Select “A” or “B” by pressing [d] or [B].	17
6 Press the soft key (), then press [OFF].	17
Auto Talk	17
1 Press [MENU].	17
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	17
3 Scroll to “Auto talk” by pressing [d] or [B], then press the soft key ().	17
4 Select “On” or “Off” by pressing [d] or [B].	17
5 Press the soft key (), then press [OFF].	17
Ringer Volume	18
1 Press [MENU].	18
2 Press the soft key () at “Ringer setting”.	18
3 Press the soft key () at “Ringer volume”.	18
4 Select the desired volume by pressing [d] or [B].	18
5 Press the soft key ().	18
Ringer Tone	19
1 Press [MENU].	19
2 Press the soft key () at “Ringer setting”.	19
3 Scroll to “Ringer tone” by pressing [d] or [B], then press the soft key ().	19
4 Select the desired ringer tone by pressing [d] or [B].	19
5 Press the soft key (), then press [OFF].	19
1 Press [f] or [g].	20
2 Press [f] or [g] repeatedly to select the desired tone.	20
1 Press [MENU].	20
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	20
3 Scroll to “Set base unit” by pressing [d] or [B], then press the soft key ().	20
4 Press the soft key () at “Ringer tone”.	20
5 Select the desired ringer tone by pressing [d] or [B].	20
6 Press the soft key (), then press [OFF].	20
LCD Contrast	21
1 Press [MENU].	21
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	21
3 Scroll to “LCD contrast” by pressing [d] or [B], then press the soft key ().	21
4 Select the desired contrast by pressing [d] or [B].	21
5 Press the soft key (), then press [OFF].	21
Message Alert	21
1 Press [MENU].	21
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	21
3 Scroll to “Message alert” by pressing [d] or [B], then press the soft key ().	21
4 Select “On” or “Off” by pressing [d] or [B].	21
5 Press the soft key (), then press [OFF].	21
Making Calls	22
System capabilities (Operating more than one handset, p. 3)	22
Using the Handset	22
1 Press [C].	22
2 Dial a phone number.	22
3 To hang up, press [OFF] or place the handset on the base unit.	22
To have a hands-free phone conversation	22
1 Press [s].	22
2 Dial a phone number.	22
3 When the other party answers, talk into the microphone.	22
4 To hang up, press [OFF] or place the handset on the base unit.	22
To dial after confirming the entered number	23
1. Enter a phone number.	23
2. Press [C] or [s].	23
3. To hang up, press [OFF] or place the handset on the base unit.	23
To adjust the receiver/ speaker volume during a conversation	23
To redial the last number dialed	23
To redial using the redial list (Memory Redial)	23
1. Press [REDIAL].	23
2. Scroll to the desired number by pressing [d] or [B].	23
3. Press [C] or [s].	23
To put a call on hold	23
1. Press [HOLD/INTERCOM] during a conversation.	23
2. Press [HOLD/INTERCOM] again.	23
Voice Enhancer Technology	24
1. Press [MENU].	24
2. Scroll to “Voice enhancer” by pressing [d] or [B], then press the soft key ().	24
3. Select “On” or “Off” by pressing [d] or [B].	24
4. Press the soft key (), then press [OFF].	24
Clarity Booster	24
1. Press [MENU] during an outside call.	24
2. Press [2] to select “2=Booster on” or “2=Booster off”.	24
Backlit LCD display/Lighted handset keypad	24
Using the Base Unit	25
1 Press [SP-PHONE].	25
2 Dial a phone number.	25
3 When the other party answers, talk into the MIC (microphone).	25
4 To hang up, press [SP-PHONE].	25
To adjust the speaker volume	25
To redial the last number dialed	25
To put a call on hold	25
Answering Calls	26
1 Press [C] or [s].	26
2 To hang up, press [OFF] or place the handset on the base unit.	26
1 Press [SP-PHONE].	26
2 Talk into the MIC.	26
3 To hang up, press [SP-PHONE].	26
Caller ID Service	27
How Caller ID information is displayed and announced	27
Talking Caller ID	28
To turn on or off Talking Caller ID feature	28
1 Press [MENU].	28
2 Scroll to “Talk Caller ID” by pressing [d] or [B], then press the soft key ().	28
3 Select “On” or “Off” by pressing [d] or [B].	28
4 Press the soft key (), then press [OFF].	28
Caller ID Service	29
1 Press [MENU].	29
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	29
3 Scroll to “Set base unit” by pressing [d] or [B], then press the soft key ().	29
4 Scroll to “Talk Caller ID” by pressing [d] or [B], then press the soft key ().	29
5 Select “Off” or “On” by pressing [d] or [B].	29
6 Press the soft key (), then press [OFF].	29
Using the Caller List	29
Viewing the Caller List	30
1 Press the soft key (), [d], or [B] to enter the Caller List.	30
2 To search from the most recent call, press [d]. To search from the oldest call, press [B].	30
3 Press [OFF] to exit the list.	30
Calling Back from the Caller List	30
1 Press the soft key (), [d], or [B] to enter the Caller List.	30
2 Scroll to the desired caller by pressing [d] or [B].	30
3 Press [C] or [s].	30
Editing the Caller’s Phone Number	31
1 Press the soft key (), [d], or [B] to enter the Caller List.	31
2 Scroll to the desired caller by pressing [d] or [B].	31
3 Press the soft key ( ) repeatedly until the number is shown in the desired format.	31
4 To call the edited number, press [C] or [s].	31
Caller ID Number Auto Edit	32
To turn on or off Caller ID Number Auto Edit feature	32
1 Press [MENU].	32
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	32
3 Scroll to “Caller ID edit” by pressing [d] or [B], then press the soft key ().	32
4 Select “Off” or “On” by pressing [d] or [B].	32
5 Press the soft key (), then press [OFF].	32
Storing Caller Information in the Phone Book	33
1 Press the soft key (), [d], or [B] to enter the Caller List.	33
2 Scroll to the desired caller by pressing [d] or [B].	33
3 Press the soft key ().	33
Erasing Caller Information	33
To erase a specific caller	33
1 Press the soft key (), [d], or [B] to enter the Caller List.	33
2 Scroll to the desired caller by pressing [d] or [B].	33
3 Press the soft key ().	33
To erase all entries	33
1 Press the soft key (), [d], or [B] to enter the Caller List.	33
2 Press the soft key ().	33
3 Press the soft key ().	33
Phone Book	34
Storing Names and Numbers	34
1 Press the soft key (C).	34
2 Press the soft key ().	34
3 Enter a name of up to 16 characters with the dialing buttons ([0] to [9]) (p. 35), then press [d].	34
4 Enter a phone number of up to 32 digits.	34
5 Press [d].	34
6 Press the soft key ().	34
7 Press [OFF].	34
Selecting characters to enter names	35
1. Press [8] four times.	35
2. Press [6] three times, then press the soft key () to move the cursor.	35
3. Press [6] once.	35
If you make a mistake while entering a name or number	35
1. Press the soft key () or () to move the cursor to the incorrect character.	35
2. Press the soft key () to delete the character.	35
3. Enter the correct character.	35
Dialing from the Phone Book	36
1 Press the soft key (C).	36
2 Scroll to the desired item. To scroll down, press [d]. To scroll up, press [B].	36
3 Press [C], [s], or the soft key ().	36
1. Press the soft key (C).	36
2. Press the dialing button for the first letter of the desired name until any name with the same initial is displayed (see the Index table below).	36
Ex. To find “Frank”, press [3] repeatedly until the first item under “F” is displayed.	36
3. Press [d] repeatedly until the desired name is displayed.	36
Chain Dial	37
1. Search and dial from the phone book: 1-800-012-3456 (Calling card access number)	37
2. Search and dial from the phone book: 1234 (Calling card PIN)	37
3. Search and dial from the phone book: 1-555-012-3456 (Destination Number)	37
1 While you are on a call; Press [MENU].	37
2 Press the soft key () at “1=Phone book”, or press [1].	37
3 Search for the desired item by pressing [d] or [B].	37
4 Press the soft key ().	37
Editing an Item in the Phone Book	38
1 Press the soft key (C).	38
2 Scroll to the desired item by pressing [d] or [B].	38
3 Press the soft key ().	38
4 Edit the name (p. 35), then press [d].	38
5 Edit the phone number, then press [d].	38
6 Press the soft key ().	38
7 Press [OFF].	38
Erasing an Item in the Phone Book	38
1 Press the soft key (C).	38
2 Scroll to the desired item by pressing [d] or [B].	38
3 Press the soft key ().	38
4 Press the soft key ().	38
5 Press [OFF].	38
Copying Items in the Phone Book	39
(When the System Has Two or More Handsets)	39
To copy one phone book item to another handset	39
1 Press [MENU].	39
2 Scroll to “Copy phone book” by pressing [d] or [B], then press the soft key ().	39
3 Press the soft key () at “Copy 1 item”.	39
4 Select the destination extension number (1 to 4) by pressing [d] or [B].	39
5 Press the soft key ().	39
6 Scroll to the desired phone book item by pressing [d] or [B].	39
7 Press the soft key ().	39
8 Press [OFF].	39
To copy all of the items in your phone book to another handset	40
1 Press [MENU].	40
2 Scroll to “Copy phone book” by pressing [d] or [B], then press the soft key ().	40
3 Scroll to “Copy all items” by pressing [d] or [B], then press the soft key ().	40
4 Select the destination extension number (1 to 4) by pressing [d] or [B].	40
5 Press the soft key ().	40
6 Press [OFF].	40
Speed Dialer	41
Storing Phone Numbers	41
1 Press [PROGRAM].	41
2 Enter a phone number of up to 32 digits.	41
3 Press [AUTO].	41
4 Press a memory station number ([0] to [9]).	41
To erase a stored number	41
1. Press [PROGRAM], then press [AUTO].	41
2. Press the memory station number ([0] to [9]) for the phone number to be erased.	41
Dialing a Stored Phone Number	41
1 Press [SP-PHONE].	41
2 Press [AUTO].	41
3 Press a memory station number ([0] to [9]).	41
Intercom	42
Making Intercom Calls	42
From	42
1 Press [HOLD/INTERCOM].	42
2 To page the base unit, press [0]. To page another handset, press its extension number ([1] to [4]).	42
3 When the paged party answers, start talking.	42
4 To disconnect the intercom, press [OFF].	42
From	42
1 Press [LOCATOR/INTERCOM/TRANSFER].	42
2 To page all handsets, press [0]. To page a specified handset, press its extension number [1] () to [4] ().	42
3 When the paged party answers, talk into the MIC.	42
4 To disconnect the intercom, press [SP-PHONE] or [LOCATOR/ INTERCOM/TRANSFER].	42
Answering Intercom Calls	43
1 Press [C], [s] or [HOLD/INTERCOM].	43
2 To disconnect the intercom, press [OFF].	43
1 Press [SP-PHONE] or [LOCATOR/INTERCOM/TRANSFER].	43
2 To disconnect the intercom, press [SP-PHONE] or [LOCATOR/INTERCOM/TRANSFER].	43
Voice Paging	44
1 Press [LOCATOR/INTERCOM/TRANSFER].	44
2 To make a voice announcement to all handsets, press [5] ().	44
3 When the SP-PHONE indicator stops flashing, speak into the MIC.	44
4 When finished, press [SP-PHONE] or [LOCATOR/INTERCOM/ TRANSFER]. OR After one of the handsets answers, talk into the MIC. To disconnect the intercom, press [SP-PHONE] or [LOCATOR/INTERCOM/TRANSFER].	44
Transferring a Call	45
From the to the	45
1 Handset:	45
(1) During a call, press [HOLD/INTERCOM].	45
(2) To page the base unit, press [0].	45
(3) Wait for the paged party to answer, then you can announce the transfer.	45
2 Base unit: Press [SP-PHONE] or [LOCATOR/INTERCOM/ TRANSFER] to answer the page.	45
3 Handset: To complete the transfer, press [OFF].	45
From the to the	45
1 Base unit:	45
(1) During a call, press [LOCATOR/INTERCOM/TRANSFER].	45
(2) To page a specified handset, press its extension number [1] () to [4] (). To page all handsets, press [0]. Wait for the hand...	45
2 Handset: Press [C], [s], or [HOLD/INTERCOM] to answer the page.	45
3 Base unit: To complete the transfer, press [SP-PHONE].	45
From a to another (when the system has two or more handsets)	46
1 During a call, press [HOLD/INTERCOM], then page another handset by pressing its extension number ([1] to [4]).	46
2 Wait for the paged party to answer, then you can announce the transfer.	46
3 To complete the transfer, press [OFF].	46
Quick call transfer	47
1. During a call, press [HOLD/INTERCOM].	47
2. Press the extension number ([0] for the base unit, [1] to [4] for the handset).	47
3. Press [OFF] to hang up.	47
1. During a call, press [LOCATOR/INTERCOM/TRANSFER].	47
2. Press the extension number [1] () to [4] (), or press [0] to page all handsets.	47
3. Press [SP-PHONE] to hang up.	47
Conference Calls	48
1 During a call, press [HOLD/ INTERCOM].	48
2 To page the base unit, press [0]. To page another handset, press the extension number ([1] to [4]).	48
3 When the paged party answers, press the soft key () on your unit to make a conference call.	48
1 During a call, press [LOCATOR/INTERCOM/ TRANSFER].	48
2 To page a handset, press the extension number [1] () to [4] ().	48
3 When the paged party answers, press [CONF] on your unit to make a conference call.	48
Call Share	48
To join a conversation (Call Share)	48
Room Monitor	49
To turn Room Monitor on for the handset	49
1 Press [MENU].	49
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	49
3 Scroll to “Room monitor” by pressing [d] or [B], then press the soft key ().	49
4 Select “On” by pressing [d] or [B].	49
5 Press the soft key (), then press [OFF].	49
To turn Room Monitor on for the base unit	49
1 Follow steps 1 and 2 of “To turn Room Monitor on for the handset” above.	49
2 Scroll to “Set base unit” by pressing [d] or [B], then press the soft key ().	49
3 Scroll to “Room monitor” by pressing [d] or [B], then press the soft key ().	49
4 Select “On” by pressing [d] or [B].	49
5 Press the soft key (), then press [OFF].	49
To monitor with	50
1 Press [HOLD/INTERCOM], then press the soft key ().	50
2 To call the base unit, press [0]. To call another handset, press its extension number ([1] to [4]).	50
3 To end monitoring, press [OFF].	50
To monitor with	50
1 Press [LOCATOR/INTERCOM/TRANSFER], then press [MUTE].	50
2 To call the handset, press its extension number [1] () to [4] ().	50
3 To end monitoring, press [LOCATOR/INTERCOM/TRANSFER] or [SP-PHONE].	50
Voice Mail Service	51
Storing a Voice Mail Access Number	51
1 Press [MENU].	51
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	51
3 Press the soft key () at “Voice Mail”.	51
4 Press the soft key () at “Store VM access#”.	51
5 Enter your access number, up to 32 digits.	51
6 Press the soft key (), then press [OFF].	51
To erase a stored voice mail access number	52
Setting Voice Mail (VM) Tone Detection	52
1 Press [MENU].	52
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	52
3 Press the soft key () at “Voice Mail”.	52
4 Scroll to “VM tone detect” by pressing [d] or [B], then press the soft key ().	52
5 Select “Off” or “On” by pressing [d] or [B].	52
6 Press the soft key (), then press [OFF].	52
Listening to Voice Mail Messages	53
To listen to your voice mail message(s)	53
1 Press the soft key (), then press [C] or [s].	53
2 Follow the pre-recorded instructions.	53
3 When finished, press [OFF].	53
1 Press [VM].	53
2 Follow the pre-recorded instructions.	53
3 When finished, press [SP-PHONE].	53
Voice Mail Service	54
Special Features	54
Muting Your Conversation	54
Call Privacy	54
Using the PAUSE Button (For PBX Line/Long Distance Calls)	55
For Call Waiting Service Users	55
Call Waiting Caller ID display	55
Temporary Tone Dialing (For Rotary or Pulse Service Users)	56
FLASH Button	56
Selecting the flash time	56
1 Press [MENU].	56
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	56
3 Scroll to “Set tel line” by pressing [d] or [B], then press the soft key ().	56
4 Scroll to “Set flash time” by pressing [d] or [B], then press the soft key ().	56
5 Select the flash time by pressing [d] or [B].	56
6 Press the soft key (), then press [OFF].	56
Incoming Call Tone	57
Handset incoming call tone	57
1 Press [MENU].	57
2 Press the soft key () at “Ringer setting”.	57
3 Scroll to “Incoming call.” by pressing [d] or [B], then press the soft key ().	57
4 Select “On”, “Off” or “2” by pressing [d] or [B].	57
5 Press the soft key (), then press [OFF].	57
1 Press [MENU].	57
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	57
3 Scroll to “Set base unit” by pressing [d] or [B], then press the soft key ().	57
4 Scroll to “Incoming call.” by pressing [d] or [B], then press the soft key ().	57
5 Select “On”, “Off” or “2” by pressing [d] or [B].	57
6 Press the soft key (), then press [OFF].	57
Key Tone	58
1 Press [MENU].	58
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	58
3 Scroll to “Key tone” by pressing [d] or [B], then press the soft key ().	58
4 Select “Off” or “On” by pressing [d] or [B].	58
5 Press the soft key (), then press [OFF].	58
Belt Clip	59
To attach the belt clip To remove the belt clip	59
Optional Headset	59
Connecting an optional headset	59
Wall Mounting	60
1 Connect the AC adaptor.	60
2 Tuck the telephone line cord inside the wall mounting adaptor (A). Connect the telephone line cord (B).	60
3 Insert the hooks on the wall mounting adaptor into the holes (A) and (B) on the base unit.	60
4 Adjust the adaptor to hold the base unit, then push it in the direction of the arrow until it clicks into place.	61
5 Connect the telephone line cord. Mount the unit, then slide it down.	61
6 To charge the handset battery: Place the handset on the base unit.	61
To remove the wall mounting adaptor	62
Direct Commands	63
Canceling Registration/Re-registration	65
Canceling the Handset Registration	65
1 Press [MENU].	65
2 Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	65
3 Scroll to “Registration” by pressing [d] or [B], then press the soft key ().	65
4 Scroll to “Deregistration” by pressing [d] or [B], then press the soft key ().	65
5 Press [3][3][5] to delete the registration memory.	65
6 Press the soft key ().	65
Re-registering the Handset	65
1 Handset: Press [MENU].	66
2 Handset: Scroll to “Initial setting” by pressing [d] or [B], then press the soft key ().	66
3 Handset: Scroll to “Registration” by pressing [d] or [B], then press the soft key ().	66
4 Handset: Press the soft key () at “HS registration”.	66
5 Base unit: Press and hold [LOCATOR/INTERCOM/TRANSFER] for 3 seconds.	66
6 Handset:	66
(1) Press the soft key ().	66
(2) Wait until a long beep sounds and the display shows the new extension number (ex. extension number 2).	66
If the Following Appear on Your Display...	67
If the Following Appear on Your Display...	69
Troubleshooting	69
Important Safety Instructions	73
CAUTION:	74
WARNING:	74
FCC and Other Information	75
Index	78
Specifications	80