Ricoh 1180L Operating Instructions

Ricoh 1180L - FAX B/W Laser Manual

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  • Ricoh 1180L | Operating Instructions - Page 1
    TELECOM LASER FACSIMILE Operating Instructions Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
  • Ricoh 1180L | Operating Instructions - Page 2
    16 Operator shocks 16 Moving the unit 16 Handling the Toner Cartridge 16 Feed cassette paper insertion 16 Cartridge installation 16 Paper delivery stop 17 Starting your device 17 Device connection 17 Paper insertion in the manual input tray 18 Copy 19 Simple copy 19 ECO mode
  • Ricoh 1180L | Operating Instructions - Page 3
    34 Maintenance 50 34 Service 50 34 General information 50 34 34 35 35 Toner cartridge replacement Issues with smart cards Cleaning Scanner reading system cleaning 50 51 51 51 35 Printer cleaning Printer external cleaning 51 51 37 Printer issues 52 37 Error messages 52 37 Paper
  • Ricoh 1180L | Operating Instructions - Page 4
    the Instructions of the ENVIRONMENT chapter of this manual. No user serviceable parts inside the machine. Instructions might result in hazardous radiation exposure. For Europe/Asia This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains 1 class 3B laser diode
  • Ricoh 1180L | Operating Instructions - Page 5
    of problems, please contact your service representative in the first instance. Laser Facsimile/MFP Laser Facsimile: The CE declaration of Comformity is available on the Internet at URL : http://www.ricoh.co.jp/fax/ce_doc Symbols for the main power switch In accordance with IEC 60417, this machine
  • Ricoh 1180L | Operating Instructions - Page 6
    1 - Security - Certification - Environment - Licence Laser Facsimile FCC Compliance Note to users in the United States of America This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
  • Ricoh 1180L | Operating Instructions - Page 7
    provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. 7 If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the
  • Ricoh 1180L | Operating Instructions - Page 8
    Laser Facsimile Notice to users provides no assurance that any item will work correctly in all respects with another item from your telephone. DO NOT dial the area code digit or the "0" prefix. • This equipment may occurs, the problem SHOULD NOT be referred to the Telecom Faults Service. • This
  • Ricoh 1180L | Operating Instructions - Page 9
    Laser Facsimile Environment The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service systems available. By following these instructions you ensure that this product local dealer or sales/service representatives. All Other Users If you wish to
  • Ricoh 1180L | Operating Instructions - Page 10
    Laser use this Software to print on one multifunction machine; you can not lend the Software or all the repair and service expenses will be covered Responsibility If the CD-ROM is not working properly, send it to the retailer specifications without any notice. In case of modification, your user right does
  • Ricoh 1180L | Operating Instructions - Page 11
    respective owners. The screenshots presented in this operating instructions have been created with Windows XP. If you use another operating system, , stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive. We assume no
  • Ricoh 1180L | Operating Instructions - Page 12
    - Installation Laser Facsimile Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check to the machine inner mechanism. This would expose you to a machine malfunction risk or to a fire hazard. - Make sure that the printer is unplugged
  • Ricoh 1180L | Operating Instructions - Page 13
    electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in the Operating Instructions. - Turn off fall inside the product. - Keep toner (used or unused), toner cartridge (or bottle), ink (used or unused) or ink cartridge out of reach of children. -
  • Ricoh 1180L | Operating Instructions - Page 14
    points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Note Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. - 11 -
  • Ricoh 1180L | Operating Instructions - Page 15
    Laser Facsimile Smart card insertion point Fold-down stopper for paper delivery Front cover Manual paper feed setup guides Back side Paper output Master USB connection (USB key) (MFP model only) Manual function as USB connection on front side. - 12 - Paper jam cover Power supply cord connection
  • Ricoh 1180L | Operating Instructions - Page 16
    13 12 11 10 9 8 6 LASER FACSIMILE (MFP MODEL) 1 2 3 23 functions list. 6. Button : local copy. 7. Button : stops the current PC printing. 8. Button : sending a fax. 9. Button : access to directory and quick dial numbers. 10. Button : line manual connection, listen for tone during fax
  • Ricoh 1180L | Operating Instructions - Page 17
    Laser Facsimile Entering Characters Using the Alpanumerical keypad As you perform various tasks, you need to enter names and numbers. For example, when you set up your machine terminal functions All terminal functions and settings are available via the menu and are associated to a specific menu
  • Ricoh 1180L | Operating Instructions - Page 18
    machine. 4 Remove the plastic protection film from the screen. Installing the document feeder 1 Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose. A B 1 toner cartridge 1 installation guide pile may cause feeding problems, and must be avoided
  • Ricoh 1180L | Operating Instructions - Page 19
    printing, shocks must not be applied to the paper feed cassette, tray, cover, and other parts of the machine. Moving the unit When moving the unit on a desk, it must be lifted, and not dragged. Handling the Toner Cartridge (1) Must not be stood on the side, or held upside down. (2) Must not be
  • Ricoh 1180L | Operating Instructions - Page 20
    Hold it by its handle. Laser Facsimile Starting your device Device connection 5 Insert the cartridge in its slot by pushing it Press the On/Off button to turn on the device (I position). 5 By default, the machine is set to operate in England and in English. To modify this parameter, refer to
  • Ricoh 1180L | Operating Instructions - Page 21
    or envelope can be fed at a time. Important See chapter Specifications for the various formats and types of paper. 1 Spread the manual feed guides to the maximum. 2 Insert a sheet or an envelope in the manual input tray. 3 Adjust the paper guides against the right and left edges of the sheet or
  • Ricoh 1180L | Operating Instructions - Page 22
    Your machine has the function to amount of toner consumed on the page so as to save your printing costs. When the ECO mode is used, the toner consumption is Choose the paper tray AUTOMATIC or MANUAL with the buttons or , then confirm with the OK button. Laser Facsimile 5 Choose with the buttons or
  • Ricoh 1180L | Operating Instructions - Page 23
    BEGDIENB.UOTFFESUHILELEET ENDFIONFFESUHILELEET 3 - Copy Laser Facsimile Special setup for the copy Setups done through this menu become the device default setups after you confirm. x y Analysed area When the quality of
  • Ricoh 1180L | Operating Instructions - Page 24
    3 - Copy Laser Facsimile Default tray Tray used for copy Same paper format in the trays Selection between the AUTOMATIC main tray and the manual tray. MANUAL The manual tray is used. Different paper format in the trays AUTOMATIC MANUAL The main tray is used The manual tray is used. 852 -
  • Ricoh 1180L | Operating Instructions - Page 25
    the fax number, press OK. Delayed transmission 4 Press to start the document transmission. If your machine is set in order to print a transmission report, the reduced copy of the document first page will not be printed and it notifies you that the communication is manual. This function allows
  • Ricoh 1180L | Operating Instructions - Page 26
    4 - Fax Laser Facsimile Manual tray Main tray paper format paper format Action An error message is A5 A4,Letter and displayed on the screen. Legal The paper on manual tray is incompatible. An error message is A5 A5 displayed on the screen. The paper on manual tray is incompatible.
  • Ricoh 1180L | Operating Instructions - Page 27
    device) either WITH or WITHOUT. 2 Confirm with OK. 3 Quit this menu by pressing the button. Rerouting fax messages to a USB memory key This function allows you to reroute received fax messages to a USB memory key connected to your terminal. The USB memory key then becomes the terminal reception
  • Ricoh 1180L | Operating Instructions - Page 28
    that the communication was cancelled by the user. Deposit and Polling You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function. Setting the machine for document deposits, you must define
  • Ricoh 1180L | Operating Instructions - Page 29
    Laser Facsimile Parameters/ Setup You can setup your machine as you like depending on the use. You will find in this chapter description of the functions. You can print the functions guide and the available setup of your multifunction machine. Type of network You may connect your fax To manually
  • Ricoh 1180L | Operating Instructions - Page 30
    Laser Facsimile Language This setting enables you to choose the menu language of your choice. By default, the multifunction machine press . Local prefix This function is used when your fax is installed with a private option WITH, WITHOUT, ALWAYS or ON ERROR and confirm your choice with OK. Document
  • Ricoh 1180L | Operating Instructions - Page 31
    / NBR OF COPIES This function allows you, when you connected an external device (telephone, answering machine) to your terminal, to select the device you wish to receive fax and / or voice messages on. You may choose between the following reception modes : • MANUAL : the terminal does not
  • Ricoh 1180L | Operating Instructions - Page 32
    Laser Facsimile 1 Select Automatic and confirm with OK. 2 To exit this menu, press . Manual mode : The machine proposes a 70 to 100 % reduction. Outside these values, the machine beeps for error machine is preset by default. However, you may adjust it to meet your requirements by resetting a fax from
  • Ricoh 1180L | Operating Instructions - Page 33
    faxes and spill toner in your print mechanism. When set to WITHOUT, the screen displays TONER ? %. 80 - Toner save Makes printing lighter to save toner cartridge ink. 91 - Timeout error Lock the machine This function prevents non-authorized people from accessing the machine. An access code will be
  • Ricoh 1180L | Operating Instructions - Page 34
    the consumables status You can read at any time the remaining toner in the cartridge. This level appears in percentage. Read the counters 86 - ADVANCED FCT / CONSUMABLES This function allows you to view the activity counters for your machine at any time. According to your needs, you can read the
  • Ricoh 1180L | Operating Instructions - Page 35
    Laser Facsimile 6 - Directory Directory Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists. Your machine appropriate transmission RATE to send faxes among the values 2400, 4800 multifunction machine is connected to a PABX, you may insert a
  • Ricoh 1180L | Operating Instructions - Page 36
    your machine. Important This function is only available to service technician with Smart card. To save the contents of your directory on your Smart card: 1 Press on , enter 16 with the alphanumerical keypad. 2 Select SAVE to save directory entries on the Smart card. 3 Insert your Smart card. To
  • Ricoh 1180L | Operating Instructions - Page 37
    the contents of the inserted USB memory key, - digitalise a document on your USB memory key, - fax archiving (see section Rerouting fax messages to a USB - MEDIA / DELETE / MANUAL 1 Insert your USB memory key on the front side of your machine respecting the way of insertion. 2 ANALYSE MEDIA appears
  • Ricoh 1180L | Operating Instructions - Page 38
    Laser printed face on the top. 2 Insert the USB memory key in the USB this function in two other ways: • by pressing the button of the machine deck scan and sends a file to the support with the parameters defined in the analysis format not, you can: • delete manually the files, see section Delete
  • Ricoh 1180L | Operating Instructions - Page 39
    7 - USB memory key (MFP model only) Laser Facsimile To activate this option, proceed as follows : 0621 - MEDIA / DELETE / AUTOMATIC/ SCAN MODE 1 Select WITH with the or buttons then confirm with the OK
  • Ricoh 1180L | Operating Instructions - Page 40
    multifunction machine's components, you need to restart your PC for the modifications to take effect. Click on the OK button. Installation Install the software on your PC Turn your PC on. Open an ADMINISTRATOR session if working in Windows 2000 and XP environments. 1 Open the CD-ROM drive, insert
  • Ricoh 1180L | Operating Instructions - Page 41
    8 - PC Features (MFP model only) Laser Facsimile 6 After restart, the InstallShield Wizard screen shows the progress of the assistant preparation. You can stop the procedure at any time by clicking on
  • Ricoh 1180L | Operating Instructions - Page 42
    hardware has been added. To start your machine drivers installation, follow the instructions on screen. If a window asking about the location of the drivers pops up, then indicate the installation CD-ROM. When you use this procedure, only printing function is activated. 5 Select the location where
  • Ricoh 1180L | Operating Instructions - Page 43
    PC Features (MFP model only) Laser Facsimile 4 A preparation screen appears. You can cancel the removal by clicking on CANCEL. MF Director This graphical Interface allows you to run the utilities and the software to manage your multifunction machine. Graphical presentation Run the application by
  • Ricoh 1180L | Operating Instructions - Page 44
    PROGRAMS > COMPANION SUITE > COMPANION SUITE PRO LL > MF MONITOR. Laser Facsimile Note The function SCAN TO can only be used if the application is running. If this by the SCAN TO function (application accessible from the MF Director window or from the button from the machine), • or directly
  • Ricoh 1180L | Operating Instructions - Page 45
    of the software, the LASER PRO LL printer driver will be installed automatically onto your pc. This will allow you to print your documents on the machine via the USB connection. 3 At the end of the digitisation, the scanned picture appears in the PaperPort window. Printing with the multifunction
  • Ricoh 1180L | Operating Instructions - Page 46
    input window for the contact data is displayed. Laser Facsimile 4 Enter the contact name as well as the fax number, the fax transmission new group is added to the list. Manage the address book When you are working in the directory, you can perform different operations: - print a list of contacts
  • Ricoh 1180L | Operating Instructions - Page 47
    8 - PC Features (MFP model only) Laser Facsimile Important When a contact is deleted from the directory, it is automatically deleted from any group in which it may be included. Presentation of the Fax window 1 2 3 4 5 67 Print the address book 1 Click on PRINT. The list of the address book
  • Ricoh 1180L | Operating Instructions - Page 48
    2 Click NEW then click FAX. Laser Facsimile 1 From your desktop software, select FILE > PRINT. 8 - PC Features (MFP model only) 2 Select the printer COMPANION SUITE PRO LL FAX and click OK. The fax oubox window is displayed. 3 Select SCANNER if your document is in paper format or MEMORY if the
  • Ricoh 1180L | Operating Instructions - Page 49
    not simply the selected message(s). The information held in the inbox log is: - the sender of the fax, - the date and reception of the fax, - the status. Fax parameters Access to fax parameters 1 Click on the icon of the window MF DIRECTOR. 2 Select TOOLS > OPTION > FAX. 3 Make the adjustments
  • Ricoh 1180L | Operating Instructions - Page 50
    Description Number of attempts the Terminal must make if send fails. Duration between two send attempts. Cover sheet The cover sheet is part of a fax document automatically generated by your terminal, on which there is information concerning the sender, the recipient, the date, the time sent
  • Ricoh 1180L | Operating Instructions - Page 51
    a fax, the cover sheet fields are updated if the recipient is listed in the directory. Comments This is an editing window with all the basic functions of as fields are inserted, save the cover sheet. This cover sheet can be selected in the tab COVER PAGE of the fax send window. Creating a cover
  • Ricoh 1180L | Operating Instructions - Page 52
    Laser Facsimile Add any recipient to the recipient list, click on the tab ADVANCED background image. (e) Click on the button SAVE to save the Cover Page template and exit this window. (f) The window NEW FAX is displayed, you can now choose the Cover Page template that you want to use. When you
  • Ricoh 1180L | Operating Instructions - Page 53
    9 - Maintenance Laser Facsimile Maintenance Service General information Your machine comes with a current consumable management system. It tells you if your toner cartridge is close to its end of cycle. The following message will appear on your machine screen. TONER NEAR END To quit this screen,
  • Ricoh 1180L | Operating Instructions - Page 54
    The smart card is read. NEW TONER REMOVE CARD Remove the smart card from the reader, your machine is ready to print again. Laser Facsimile 1 Unlock the two clips of the scanner. Clip located under the command panel CAUTION To continue the printing of your documents when the message TONER NEAR END
  • Ricoh 1180L | Operating Instructions - Page 55
    Laser Facsimile Printer issues cover. Error messages When the printer encounters any of the problems described below, the corresponding message is shown on the machine display. Message CHECK TONER TONER NEAR END REPLACE PAPER Action Check the presence of a toner cartridge in the machine
  • Ricoh 1180L | Operating Instructions - Page 56
    correct then your fax is functioning normally. 2 Call back the subscriber and have him resend the document. It was probably sent with the sheet inserted backwards. Code 01 - Busy or no fax answer This code appears after 6 unsatisfactory attempts. Call later. Code 03 - User break A communication has
  • Ricoh 1180L | Operating Instructions - Page 57
    jammed. Code 06 - Printer default An incident occurred in the printer: no error Ask the subscriber who called you to check the length of his document (it may be too long to be completely received). Code 0D - Transmission failed Ask the sender to resend the document. Code 13 - Memory full Your fax
  • Ricoh 1180L | Operating Instructions - Page 58
    specifications Printer Type: Resolution: Speed: Preheating time: First page out time: Laser supports Main paper tray capacity: Output tray capacity: Main tray paper format: Paper format for manual Windows 98 SE, 2000, ME, XP Specifications are subject to changes for improvement without notice.
  • Ricoh 1180L | Operating Instructions - Page 59
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TELECOM
Read this manual carefully before you use this machine and keep it handy for future reference.
For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
Operating Instructions
LASER
FACSIMILE