Ricoh 2020D Operating Instructions

Ricoh 2020D - Aficio B/W Laser Manual

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  • Ricoh 2020D | Operating Instructions - Page 1
    Operating Instructions General Settings Guide Getting Started Combined Function Operations User Tools (System Settings) Troubleshooting Other Functions Entering Text Security Specifications Read this manual carefully before you use this machine and keep it handy for future reference. For safe and
  • Ricoh 2020D | Operating Instructions - Page 2
    pages. Check the type of your machine before reading this manual. (For details, see P.iii "Machine Types".) • Type 1: 8016/DSm616/LD116/Aficio 2016 • Type 2: 8020/DSm620/LD120/Aficio 2020 • Type 3: 8020d/DSm620d/LD120d/Aficio 2020D Certain types might not be available in some countries. For
  • Ricoh 2020D | Operating Instructions - Page 3
    : • CD-ROM 1 "Operating Instructions for Printer/Scanner" • CD-ROM 2 "Scanner Driver & Document Management Utilities" ❖ General Settings Guide (this manual) Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), and troubleshooting. Refer to this
  • Ricoh 2020D | Operating Instructions - Page 4
    to the [Start] menu when DeskTopBinder Lite is installed. ❖ Manuals for ScanRouter V2 Lite ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of, settings
  • Ricoh 2020D | Operating Instructions - Page 5
    Machine Types This machine comes in three models which vary by copy speed and available options. Copy speed Fax unit Printer unit Scanner unit Duplex unit Type 1 16 copies/minute (A4K, 81/2" × 11"K) Option Option Option - Type 2 *1 20 copies/minute (A4K, 81/2" × 11"K) Option Option Option -
  • Ricoh 2020D | Operating Instructions - Page 6
    copier, facsimile*, printer*, and scanner* functions. • You can make copies of originals. See Copy Reference. • You can send originals by fax or email applications. See Printer Reference 1, and Printer Reference 2. • You can scan originals and send scan files to a computer. See Scanner Reference.
  • Ricoh 2020D | Operating Instructions - Page 7
    you can save scan files in specified destinations on network computers (Using the network delivery scanner function). See Scanner Reference. xxx@xxx 97 "Security". Note ❒ This function is only available when the printer/scanner and fax units are installed. ❖ Security Functions • Protecting against
  • Ricoh 2020D | Operating Instructions - Page 8
    . • You can use a Web browser to make network settings. See Network Guide. • You can also use a Web browser to register and manage items such as user codes, fax numbers, and email addresses in the Address Book. See the Web browser's Help. Note ❒ Monitoring and management using a Web browser are only
  • Ricoh 2020D | Operating Instructions - Page 9
    TABLE OF CONTENTS Manuals for This Machine i Machine Types ...iii What You Can Do with This Machine iv Copier, Facsimile, Printer, and Scanner Functions iv Paperless Fax Transmission iv Fax Transmission and Reception through the Internet v Using the Scanner in a Network Environment v
  • Ricoh 2020D | Operating Instructions - Page 10
    to a Group 74 Deleting a Destination from a Group 75 Displaying the Destinations Registered in Groups 78 Changing a Group Name 79 Deleting a Group ...81 4. Troubleshooting If Your Machine Does Not Operate As You Want 83 x Clearing Misfeeds 85 Changing the Paper Size 88 Changing the Paper Size
  • Ricoh 2020D | Operating Instructions - Page 11
    For Administrator...99 For User ...99 8. Specifications Main Unit...101 Options ...105 Exposure Glass Cover 105 Auto Document Feeder (ADF 105 Auto Document Feeder capable of scanning both sides of a sheet (ARDF).......... 106 Internal Tray 2 (1 bin tray 106 Paper Tray Unit (1-tray type 107 Paper
  • Ricoh 2020D | Operating Instructions - Page 12
    x
  • Ricoh 2020D | Operating Instructions - Page 13
    Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries. PostScript® is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA. Other product names
  • Ricoh 2020D | Operating Instructions - Page 14
    on this product uses the expat Version 1.95.2 (hereinafter "expat") under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the
  • Ricoh 2020D | Operating Instructions - Page 15
    LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT
  • Ricoh 2020D | Operating Instructions - Page 16
    original code provided by Ginger Alliance Ltd. b) The product manufacturer provides warranty and support to the application software of this product including the Sablotron 0.82 as modified, of the Sablotron 0.82 is available at: http://support-download.com/services/device/sablot/notice082.html. 4
  • Ricoh 2020D | Operating Instructions - Page 17
    .cmu.edu D Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)." CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE
  • Ricoh 2020D | Operating Instructions - Page 18
    MD4 Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is
  • Ricoh 2020D | Operating Instructions - Page 19
    section. * The statements above are notes for your safety. Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data to as follows in this manual: • Auto Document Feeder → ADF • Auto Document Feeder capable of scanning both sides of a sheet → ARDF 7
  • Ricoh 2020D | Operating Instructions - Page 20
    or print job. In this manual, the Off mode is called the Auto Off mode. For details about how to change the interval between last job and Auto Off mode, see p.32 "Auto Off Timer". • Sleep mode (Fax, printer, or scanner installed) If there is a fax, printer, or scanner unit installed, this product
  • Ricoh 2020D | Operating Instructions - Page 21
    . To change Duplex Priority mode, see Copy Reference. Specifications Copier only Low Power mode Sleep mode Off mode Power consumption 40 W Default inter- 1 minute val Recovery time Less than 10 seconds Fax, printer, or scanner installed 45 W 1 minute Less than 10 seconds Less than 10 W 1
  • Ricoh 2020D | Operating Instructions - Page 22
    10
  • Ricoh 2020D | Operating Instructions - Page 23
    1. Getting Started Guide to Components 1 2 3 4 5 7 8 Main Power On 10 11 9 12 13 6 1. Exposure glass cover (optional), ADF (optional), or ARDF (optional). See p.13 "External Options" (The illustration shows the ARDF.) 2. Exposure glass Place originals here face down. 3. Internal tray 2 (1
  • Ricoh 2020D | Operating Instructions - Page 24
    Getting Started 6. Main power switch 9. Operation switch If the machine does not operate after Press to turn the power on (the On indi- turning on the operation switch, check cator lights). To turn the power off, press the main power switch is turned on. If it again (the On indicator goes off).
  • Ricoh 2020D | Operating Instructions - Page 25
    Options External Options Options 1 1. Exposure glass cover Lower this cover over originals. 2. ADF Place stacks of originals here. They will feed in automatically. 3. ARDF Place stacks of originals here. They will feed in automatically. This document feeder can
  • Ricoh 2020D | Operating Instructions - Page 26
    Getting Started Internal Options A Fax unit 1 Allows you to use the facsimile function. B Printer/Scanner unit Allows you to use the printer and scanner functions. C Parallel port IEEE 1284 interface board Allows you to connect to an IEEE 1284 cable. D IEEE 1394 interface board Allows you to
  • Ricoh 2020D | Operating Instructions - Page 27
    Reference 4. {Scanner} key Press to activate the scanner function. 5. {Copy} key Press to activate the copy function. 6. {Printer} key Press to activate the printer function. 7. Indicators Display errors and machine status. h: Error indicator. See Network Guide and see p.85
  • Ricoh 2020D | Operating Instructions - Page 28
    press again. 27. {Start} key Press to start copying, printing, or scanning or sending. 17. Quick Dial keys Press to select the registered destination 32. 19. {On Line} key Reference Printer Reference 1 and Printer Reference 2 20. Copier function keys Reference Copy Reference 21. {Lighter}
  • Ricoh 2020D | Operating Instructions - Page 29
    : The Copy display • When the instruction "press [100%]" appears in this manual, press the left selection key. • When the instruction "press [R/E]" appears in this manual, press the center selection key. • When the instruction "press [Auto R/E]" appears in this manual, press the right selection key
  • Ricoh 2020D | Operating Instructions - Page 30
    Getting Started Common key operations The following keys are common to all screens: 1 ❖ Key list [Cancel] [Exit] [Stop] [Yes] [Stop] Deletes a selected function or entered values, and then the previous display returns. The previous display returns. Stops a job in progress. Acknowledges a
  • Ricoh 2020D | Operating Instructions - Page 31
    User Tools • During On hook dialing for fax transmission • While scanning an original ❒ The copying screen is displayed as default when the Trans. Memory Trans. Standard Detail Fine Search Check Job Destination Destination Information Scanner 01 ABC 05 MNO 09 YZ 13 02 03 DEF 06 GHI 07 PQR
  • Ricoh 2020D | Operating Instructions - Page 32
    Combined Function Operations -System Reset The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called "System Reset". 2 Note ❒ You can change the System Reset time. See p.32 "System Auto Reset Timer".
  • Ricoh 2020D | Operating Instructions - Page 33
    the output tray where documents are delivered. For details about how to specify the output tray for each function, see the following descriptions: • p.29 "Output: Copier (copier)" • p.29 "Output: Facsimile (facsimile)" • p.29 "Output: Printer (printer)" 21
  • Ricoh 2020D | Operating Instructions - Page 34
    bb × × × bbbbb × × × bbb bbbbb b bb× bbbb *2 *2 *2 b bbb11bb b bbbb1bb Scanner Printer Print Using the control panel Scanning $ $ $ $ b $bbbb× × $ $ *1 $ $ *1 b $ b b b b × current job is finished. ×...means that you must manually start another job after the current job is finished (i.e., these functions
  • Ricoh 2020D | Operating Instructions - Page 35
    File Transfer, see Network Guide. For details about parallel interface, see Printer Reference 2. ❖ General Features Type 2 or 3 only) Paper Type: Bypass tray Paper Type: Tray 1 Default (MFP) Default (Copier only) Metric version: 81/2" × 11"L Inch version: A4L Metric version: A5L(Type 1), 81/2"
  • Ricoh 2020D | Operating Instructions - Page 36
    Auto Reset Timer Scanner Auto Reset Timer Set Date Set Time Default (MFP) 60 sec. 30 sec. 60 sec. - - Default (Copier only) 1 min. 1 min. 60 sec. ❖ Interface Settings • For details about network settings, see Network Guide. • For details about parallel interface, see Printer Reference 2. ❖ File
  • Ricoh 2020D | Operating Instructions - Page 37
    Menu (System Settings) ❖ Key Operator Tools (See p.34 "Key Operator Tools".) Default (MFP) Default (Copier only) User Code Management Copier Off Off Facsimile Off Scanner Off Printer Auto Program Key Counter Management All Off Off Key Operator Code Extended Security Off 3 Off
  • Ricoh 2020D | Operating Instructions - Page 38
    User Tools (System Settings) Accessing User Tools (System Settings) This section is for key operators in charge of this machine. User Tools allow you to change or set defaults. B Select [System Settings] using {U} or {T}, and then press the {OK} key. Note ❒ Operations for system settings dif- 3
  • Ricoh 2020D | Operating Instructions - Page 39
    Quitting User Tools A Press the {User Tools/Counter} key. User Tools/ Counter On Hook Dial ABC Clear Modes Clear/Stop DEF Pause/ Redial GHI JKL MNO PRS TUV WXY Start AAH027S Accessing User Tools (System Settings) 3 27
  • Ricoh 2020D | Operating Instructions - Page 40
    is turned on, or when System Reset mode is turned on. Note ❒ Default: Copier ❖ Print Priority Set the print priority for each mode. Reference p.21 "Multi-Access" following sections: • p.29 "Output: Copier (copier)" • p.29 "Output: Facsimile (facsimile)" • p.29 "Output: Printer (printer)" 28
  • Ricoh 2020D | Operating Instructions - Page 41
    Copier (copier) You can specify a tray to which documents are delivered. Note ❒ Default: Internal tray 1 ❖ Output: Facsimile (facsimile) You can specify a tray to which documents are delivered. Note ❒ Default: Internal tray 2 ❖ Output: Printer (printer on the printer driver have priority over
  • Ricoh 2020D | Operating Instructions - Page 42
    User Tools (System Settings) Tray Paper Settings ❖ Tray Paper Size: Tray 1-4 Select the size of the paper loaded in the paper tray. • Type 1 • The paper sizes you can set for Tray 1 are as follows: A3L, B4JIS (Japanese Industrial Standard)L, A4KL, B5JISKL, A5K, 11" × 17"L, 81/2" × 14"L, 81/2"
  • Ricoh 2020D | Operating Instructions - Page 43
    (copier) You can specify the tray to supply paper for output. Note ❒ Default: Tray 1 ❖ Paper Tray Priority: Facsimile (facsimile) You can specify the tray to supply paper for output. Note ❒ Default: Tray 1 ❖ Paper Tray Priority: Printer (printer) You can specify the tray to supply paper for
  • Ricoh 2020D | Operating Instructions - Page 44
    to 240 minutes, using the number keys. ❒ Energy Saver may not work when error messages appear. ❒ The machine automatically prints any fax or printer data received while in Energy Saver mode. ❖ System Auto Reset Timer The System Reset setting automatically switches the screen to that of the function
  • Ricoh 2020D | Operating Instructions - Page 45
    Reset Timer Specify the time to elapse before copier modes reset. Note ❒ If [Off] is 30 to 999 seconds, using the number keys. ❖ Scanner Auto Reset Timer (scanner) Specifies the time to elapse before the scanner function resets. Note ❒ If [Off] is selected, contact your service representative. 33
  • Ricoh 2020D | Operating Instructions - Page 46
    user code management. See p.45 "User 3 Code (MFP)". Note ❒ Default: Copier/Off, Facsimile/Off, Scanner/Off, Printer/Auto Program ❒ By using [Auto Program] for the printer, you can keep a print log for each user code entered from the driver. ❖ Key Counter Management Use the key counter to specify
  • Ricoh 2020D | Operating Instructions - Page 47
    Counter 3 Allows you to view and print the number of prints. • Display/Print Counter Displays the number of prints for each function (Total, Copier, Facsimile, Printer, A3/DLT, and Duplex). • Print Counter List Prints out a list of the number of prints made under each function. • To print the
  • Ricoh 2020D | Operating Instructions - Page 48
    User Tools (System Settings) D Select [Display/Print Counter] using {U} or {T}, and then press the {OK} key. E Press [Print]. 3 F Press the {Start} key. G Press the {User Tools/Counter} key. ❖ Counter per User Code Allows you to view and print the numbers of prints accessed with user codes, and to
  • Ricoh 2020D | Operating Instructions - Page 49
    in the Address Book, and facsimile/scanner functions destinations. For details about these in the Address Book, using SmartDeviceMonitor for Admin (printer option required). ❒ You can also register and see p.39 "User Code (For machine with copier function only)". Note ❒ You can register up
  • Ricoh 2020D | Operating Instructions - Page 50
    User Tools (System Settings) ❖ Address Book: Print List You can print the destination list registered in the Address Book. • Destination List Prints the destination list registered in the Address Book. • Group Destination List Prints the group destination list registered in the Address Book. •
  • Ricoh 2020D | Operating Instructions - Page 51
    function only) User Code (For machine with copier function only) Register user codes to restrict copier functions to certain users, and check on their use of copier functions: D Select [Program/Change User Code] using {U} or {T}, and then press the {OK} key. Registering a New User Code A Press
  • Ricoh 2020D | Operating Instructions - Page 52
    User Tools (System Settings) Changing a User Code Note ❒ Even if you change a user code, the counter value will not be cleared. G Enter the new user code using the number keys, and then press the {OK} or {#} key. A Press the {User Tools/Counter} key. B Select [System Settings] using {U} or {T},
  • Ricoh 2020D | Operating Instructions - Page 53
    User Code (For machine with copier function only) F Select [Per User Code] or [All User Codes] using {U} or {T}, and then press the {OK} key. Displaying the Counter for Each User Code
  • Ricoh 2020D | Operating Instructions - Page 54
    User Tools (System Settings) Printing the Counter for Each Clearing the Counter User Code You can print out the counter for each user code. A Press the {User Tools/Counter} key. A Press the {User Tools/Counter} key. B Select [System Settings] using {U} or {T}, and then press the {OK} key. B C
  • Ricoh 2020D | Operating Instructions - Page 55
    you to manage them together. Reference p.44 "When using the scan- ner function" Important ❒ Address Book data is stored in - stall it, see Printer Reference 1. nation name" For operating instructions, see SmartDeviceMonitor for Admin scanner function" p.44 "Registering Sender Information" 43
  • Ricoh 2020D | Operating Instructions - Page 56
    p.45 "User Code (MFP)" • E-mail Settings Register the e-mail address. You can use it as the sender address when sending scan files by email using the scanner function. Also, the sender address automatically appears in the From field of the e-mail. Reference p.64 "E-mail Destination" You can prevent
  • Ricoh 2020D | Operating Instructions - Page 57
    Clear/Stop 3 ABC DEF ❒ The number of copies scanned in using the scanner function is counted for each user code. This allows you to check each user's usage. ❒ To automatically register the printer driver user code, select [Auto Program] for the printer in User Code Management. To use the user
  • Ricoh 2020D | Operating Instructions - Page 58
    User Tools (System Settings) E Select [Program/Change] using {U} or {T}, and then press the {OK} key. I Enter the user code using the number keys, and then press the {OK} key. 3 F Enter the registration number you want to program using the num- J Select the function you want to set the user
  • Ricoh 2020D | Operating Instructions - Page 59
    F Enter the registration number of the destination you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. Searching to select a registered user code by name A Press [Search]. User Code (MFP) D Press the {OK} key. E Select the destination you want to change
  • Ricoh 2020D | Operating Instructions - Page 60
    User Tools (System Settings) C Enter the registration number of the destination you want to change using the number keys, and then press the {OK} or {#} key. 3 D Press the {OK} key. Searching to select a registered user code by user code A Press [Search]. B Select [Search by User Code] using {U}
  • Ricoh 2020D | Operating Instructions - Page 61
    User Code (MFP) C Enter the e-mail address of the destination you want to change using the number keys and the Quick Dial keys, and then press the {OK} key. I Enter the new user code using the number keys, and then press the {OK} key. Reference For details about entering J Select the function
  • Ricoh 2020D | Operating Instructions - Page 62
    User Tools (System Settings) F Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key. Searching to select a registered user code by name A Press [Search]. 3 B Select [Search by Name] using {U} or {T}, and then press the {OK}
  • Ricoh 2020D | Operating Instructions - Page 63
    C Enter the user code of the destination you want delete using the number keys, and then press the {OK} or {#} key. User Code (MFP) E Select the destination you want to delete using {U} or {T}, and then press the {OK} key. D Press the{OK} or {#}key. E Press the {OK} key. Searching to select a
  • Ricoh 2020D | Operating Instructions - Page 64
    User Tools (System Settings) E Select the destination you want to delete using {U} or {T}, and then press the {OK} key. Displaying the Counter for Each User Code You can check the counter made under each function's user code. A Press the {User Tools/Counter} key. G Press the {OK} key. 3 H
  • Ricoh 2020D | Operating Instructions - Page 65
    the Counter for Each User Code You can print out the counter made under each user code using [Print Counter], [Transmission Counter], or [Scanner Counter]. A Press the {User Tools/Counter} key. B Select [System Settings] using {U} or {T}, and then press the {OK} key. C Select [Key Operator Tools
  • Ricoh 2020D | Operating Instructions - Page 66
    User Tools (System Settings) Clearing the Counter A Press the {User Tools/Counter} key. B Select [System Settings] using {U} or {T}, and then press the {OK} key. C Select [Key Operator Tools] using {U} or {T}, and then press the 3 {OK} key. D Select [Counter per User Code] using {U} or {T},
  • Ricoh 2020D | Operating Instructions - Page 67
    Fax Destination Fax Destination Register fax destinations, so you do not need to enter them each time, and Registering a Fax Destination can send documents scanned in using the fax function. A Press the {User Tools/Counter} key. • It is easy to select the fax destina- tion if you register a "
  • Ricoh 2020D | Operating Instructions - Page 68
    User Tools (System Settings) E Select [Program/Change] using {U} or {T}, and then press the {OK} key. H Press [Dest.]. I Select [Fax Settings] using {U} or 3 F Enter the registration number you want to program using the num- {T}, and then press the {OK} key. ber keys or the Quick Dial keys,
  • Ricoh 2020D | Operating Instructions - Page 69
    the Tone function This function allows the machine to send tonal signals when it is connected to a pulse dialing line (for example: to use a special service on a tone dialing line). A Press [Tone]. B Enter the number you want to tone dial using the number keys. A tone is shown as a "0 " on the
  • Ricoh 2020D | Operating Instructions - Page 70
    User Tools (System Settings) B Select [Search by Name] using {U} or {T}, and then press the {OK} key. C Enter the characters of the des- 3 tination you want to change using the number keys and the Quick Dial keys, and then press the {OK} key. Searching to select a registered fax destination
  • Ricoh 2020D | Operating Instructions - Page 71
    Searching to select a registered fax destination by user code A Press [Search]. B Select [Search by User Code] using {U} or {T }, and then press the {OK} key. C Enter the user code of the destination you want to change using the number keys, and then press the {OK} or {#} key. Fax Destination D
  • Ricoh 2020D | Operating Instructions - Page 72
    User Tools (System Settings) D Press the {OK} key. L Press the {OK} key. The "Programmed" message appears, and then the "Address Book" display returns. M Press the {User Tools/Counter} key. E Select the destination you want to change, and then press Deleting a Registered Fax the {OK} key.
  • Ricoh 2020D | Operating Instructions - Page 73
    C Enter the characters of the destination you want to delete using the number keys and the Quick Dial keys, and then press the {OK} key. Fax Destination C Select the destination you want to delete using {U} or {T}, and then press the {OK} key. Reference For details about entering text, see p.95 "
  • Ricoh 2020D | Operating Instructions - Page 74
    User Tools (System Settings) C Enter the user code of the destination you want delete using the number keys, and then press the {OK} or {#} key. E Select the destination you want to delete using {U} or {T}, and then press the {OK} key. 3 D Press the {OK} or {#} key. Searching to select a
  • Ricoh 2020D | Operating Instructions - Page 75
    E Select the destination you want to delete using {U} or {T}, and then press the {OK} key. G Press the {OK} key. H Press [Dest.]. I Select [Fax Settings] using {U} or {T}, and then press the {OK} key. J Press the {Clear/Stop} key, and then press the {OK} key. K Press the {Cancel} key. L Press the {
  • Ricoh 2020D | Operating Instructions - Page 76
    the e-mail destination. • You can register e-mail destinations as a group. • You can use the e-mail address as the sender address when sending scan files in scanner mode. If you do this, set a sender's password on the sender address to prevent use by other people. D Select [Address Book Management
  • Ricoh 2020D | Operating Instructions - Page 77
    E-mail Destination G Enter the user (destination) name using the number keys and the Quick Dial keys, and then press the {OK} key. J Enter the e-mail address using the number keys and the Quick Dial keys, and then press the {OK} key. Note ❒ You can use the user name when selecting an address to
  • Ricoh 2020D | Operating Instructions - Page 78
    User Tools (System Settings) A Select [On] using {U} or {T}, and then press the {OK} key. E Select [Program/Change] using {U} or {T}, and then press the {OK} key. F Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. B
  • Ricoh 2020D | Operating Instructions - Page 79
    D Press the {OK} key. E Select the destination you want to change using {U} or {T}, and then press the {OK} key. Searching to select a registered e-mail destination from Destination List A Press [Search]. B Select [Display Destination List] using {U} or {T}, and then press the {OK} key. C Select the
  • Ricoh 2020D | Operating Instructions - Page 80
    User Tools (System Settings) Searching to select a registered e-mail destination by fax number A Press [Search]. B Select [Search by Fax No.] using {U} or {T}, and then press the {OK} key. C Enter the fax number of the destination you want to change 3 using the number keys, and then press the
  • Ricoh 2020D | Operating Instructions - Page 81
    E-mail Destination I Select [E-mail Settings] using {U} or {T}, and then press the {OK} key. N Press the {Cancel} key. O Press the {OK} key. The "Programmed" message appears, and then the "Address Book" display returns. P Press the {User Tools/Counter} key. J Enter the new e-mail address us- ing
  • Ricoh 2020D | Operating Instructions - Page 82
    User Tools (System Settings) C Enter the characters of the destination you want to delete using the number keys and the Quick Dial keys, and then press the {OK} key. 3 Reference For details about entering text, see p.95 "Entering Text". D Press the {OK} key. Searching to select a registered e-mail
  • Ricoh 2020D | Operating Instructions - Page 83
    Searching to select a registered e-mail destination by user code A Press [Search]. B Select [Search by User Code] using {U} or {T}, and then press the {OK} key. C Enter the user code of the destination you want delete using the number keys, and then press the {OK} or {#} key. E-mail Destination D
  • Ricoh 2020D | Operating Instructions - Page 84
    User Tools (System Settings) D Press the {OK} key. L Press the {Cancel} key. M Press the {OK} key. The "Programmed" message appears, and then the "Address Book" display returns. N E Select the destination you Press the {User Tools/Counter} key. want to delete using {U} or {T}, and then press
  • Ricoh 2020D | Operating Instructions - Page 85
    Registering Destinations to a Group Registering Destinations to a Group Register destinations to a group to easily control registered fax, e-mail and folders for each group. To group destinations, the groups must be registered beforehand. D Select [Prgrm./Change/Delete Group] using {U} or {T}, and
  • Ricoh 2020D | Operating Instructions - Page 86
    User Tools (System Settings) H Press the {OK} key. The "Programmed" message appears, and then the "Group" display returns. I Press the {User Tools/Counter} key. G Enter the user (destination) name using the number keys and the Quick Dial keys, and then press the {OK} key. Registering a
  • Ricoh 2020D | Operating Instructions - Page 87
    L Press the {OK} key. The "Programmed" message appears, and then the "Address Book" display returns. M Press the {User Tools/Counter} key. Deleting a Destination from a Group A Press the {User Tools/Counter} key. B Select [System Settings] using {U} or {T}, and then press the {OK} key. C Select [Key
  • Ricoh 2020D | Operating Instructions - Page 88
    User Tools (System Settings) Searching to select a destination registered in a group from Destination List A Press [Search]. B Select [Display Destination List] using {U} or {T}, and then press the {OK} key. C Select the destination you 3 want to delete using {U} or {T}, and then press the {OK
  • Ricoh 2020D | Operating Instructions - Page 89
    D Press the {OK} key. Registering Destinations to a Group D Press the {OK} key. E Select the destination you want to delete using {U} or {T}, and then press the {OK} key. E Select the destination you want to delete using {U} or {T}, and then press {OK} key. 3 Searching to select a
  • Ricoh 2020D | Operating Instructions - Page 90
    User Tools (System Settings) Displaying the Destinations Registered in Groups A Press the {User Tools/Counter} key. B Select [System Settings] using {U} or {T}, and then press the {OK} key. 3 C Select [Key Operator Tools] using {U} or {T}, and then press the {OK} key. D Select [Prgrm./Change/
  • Ricoh 2020D | Operating Instructions - Page 91
    Registering Destinations to a Group C Select the group you want to display using {U} or {T}, and then press the {OK} key. Changing a Group Name A Press the {User Tools/Counter} key. B Select [System Settings] using {U} or {T}, and then press the {OK} key. C Select [Key Operator Tools] using
  • Ricoh 2020D | Operating Instructions - Page 92
    User Tools (System Settings) C Enter the characters of the destination you want to change using the number keys and the Quick Dial keys, and then press the {OK} key. C Select the group you want to change using {U} or {T}, and then press the {OK} key. 3 Reference Searching to select a registered
  • Ricoh 2020D | Operating Instructions - Page 93
    Deleting a Group A Press the {User Tools/Counter} key. B Select [System Settings] using {U} or {T}, and then press the {OK} key. C Select [Key Operator Tools] using {U} or {T}, and then press the {OK} key. D Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key. E Select
  • Ricoh 2020D | Operating Instructions - Page 94
    User Tools (System Settings) C Select the group you want to delete using {U} or {T}, and then press the {OK} key. 3 Searching to select a registered group by registration number A Press [Search]. B Select [Search by Registration No.] using {U} or {T}, and then press the {OK} key. C Enter the
  • Ricoh 2020D | Operating Instructions - Page 95
    and messages. If other messages appear, follow the instructions displayed. Note ❒ For further "Troubleshooting", refer to the other manuals for this machine. See p.i "Manuals for This Machine". Problem Causes Solutions "Please wait." appears. This message appears Wait for the machine to
  • Ricoh 2020D | Operating Instructions - Page 96
    Troubleshooting Problem Causes Solutions The main power indicator continues cannot use paper in For duplex printing, select Tray 1-4 the bypass tray for duplex in copier mode or with the printer printing. driver. [Off] is selected for[Duplex] Select [On] for [Duplex] in Paper in Paper
  • Ricoh 2020D | Operating Instructions - Page 97
    the ma- chine. ❒ If paper misfeeds occur repeatedly, contact your service representative. Note ❒ More than one misfeed area may be indicated. how to remove misfed paper inside the right cover. ❒ When the machine instructs you to reset originals, reset them in the feeding position. The display will
  • Ricoh 2020D | Operating Instructions - Page 98
    Troubleshooting 4 86
  • Ricoh 2020D | Operating Instructions - Page 99
    x Clearing Misfeeds 4 87
  • Ricoh 2020D | Operating Instructions - Page 100
    Troubleshooting Changing the Paper Size Preparation Be sure to select the paper size with User Tools and the paper size selector. If you do not, misfeeds
  • Ricoh 2020D | Operating Instructions - Page 101
    the tray size to the new pa- per size using the paper size se- lector. AAI022S Important ❒ Be sure to set the paper under the roller. ❒ Do not stack paper over the lim- it mark. Note ❒ Be sure to set the correct size, otherwise a paper jam might occur. K Push the paper
  • Ricoh 2020D | Operating Instructions - Page 102
    Troubleshooting Changing the Paper Size in the Optional Paper Tray Unit E While pressing the release lever, adjust the side fences. A Make sure the paper tray is
  • Ricoh 2020D | Operating Instructions - Page 103
    Important ❒ When setting small quantities of copy paper, be careful not to squeeze in the side fence too much or paper will not feed in properly. H Press down the lock button. I Adjust the tray size to the new pa- per size using the paper size selector. Note ❒ Be sure to set the correct size,
  • Ricoh 2020D | Operating Instructions - Page 104
    Troubleshooting 4 92
  • Ricoh 2020D | Operating Instructions - Page 105
    5. Other Functions Other Functions Displaying the Total Counter You can display the total counter value used for all functions. A Press the {User Tools/Counter} key. User Tools/ Counter On Hook Dial ABC Clear Modes Clear/Stop DEF Pause/ Redial GHI JKL MNO Start PRS TUV WXY AAH027S B
  • Ricoh 2020D | Operating Instructions - Page 106
    Other Functions 5 94
  • Ricoh 2020D | Operating Instructions - Page 107
    character. ❖ {W} or {V} Use to move the cursor left or right. Note ❒ To enter symbols, press the {Sym- bols} key. Search Check Job Destination Destination Information Scanner 01 ABC 05 MNO 09 YZ 13 02 DEF 06 PQR 10 @@..___ 14 03 GHI 07 STU 11 - & 15 04 JKL 08 VWX 12
  • Ricoh 2020D | Operating Instructions - Page 108
    then press the {OK} key. Search Check Job Destination Destination Information Scanner 01 ABC 05 MNO 09 YZ 13 02 DEF 06 PQR 10 @@..___ Press the {Symbols} key. Deleting characters Search Check Job Destination Destination Information Scanner 01 ABC 05 MNO 09 YZ 13 02 DEF 06 PQR 10 @@..___
  • Ricoh 2020D | Operating Instructions - Page 109
    7. Security Security Confidential information is always at risk of being copied without permission or subject to unauthorized access through the network. To protect documents from such intrusion, not only can passwords be set, but also the Extended Security function can be used to strengthen
  • Ricoh 2020D | Operating Instructions - Page 110
    Security A Press the {User Tools/Counter} key. User Tools/ Counter On Hook Dial ABC Clear Modes Clear/Stop DEF Pause/ Redial GHI JKL MNO Start PRS TUV WXY AAH027S B Select [System Settings] using {U} or {T}, and then press the {OK} key. C Select [Key Operator Tools] using {U} or {T},
  • Ricoh 2020D | Operating Instructions - Page 111
    to help manage the use of the machine. It is not to protect confidential documents from others. See p.45 "User Code (MFP)". For User • Before scanning originals using the scanner function, make sure all other operations are complete. 99
  • Ricoh 2020D | Operating Instructions - Page 112
    Security 7 100
  • Ricoh 2020D | Operating Instructions - Page 113
    8. Specifications Main Unit ❖ Configuration: Desktop ❖ Photosensitivity type: OPC drum ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ Copy process: Dry electrostatic transfer system ❖ Development: Dry two-component magnetic brush development system ❖ Fusing: Heating roll
  • Ricoh 2020D | Operating Instructions - Page 114
    Specifications • Bypass (custom size): Vertical: 90 - 305 mm, 3.5" - 12.0" Horizontal: 148 - 1,260 mm, 5.8" - 49.6" • Duplex unit: A3L - A5KL, 11" × 17"L - 81/2" × 11"KL ❖ Copy paper weight: • Paper trays (Standard size): 60 - 90 g/m2, 16 - 24 lb • Bypass tray: 52 - 162 g/m2, 14 - 43 lb • Duplex
  • Ricoh 2020D | Operating Instructions - Page 115
    W About 130 W During printing About 440 W About 450 W Maximum Less than 1,280 W Less than 1,280 W *1 Main unit with the optional ARDF, fax unit, printer/scanner unit, and paper tray unit. ❖ Dimensions (W × D × H up to exposure glass): Type 1: 550 × 568 × 420 mm, 21.65 × 22.36 × 16.54 in Type
  • Ricoh 2020D | Operating Instructions - Page 116
    Specifications ❖ Noise Emission *1 : • Sound power level Main unit only Complete system *3 Stand-by 40 dB (A) 40 dB (A) During printing 59 dB (A) 66 dB (A) • Sound pressure level *2 Main unit only Complete system *3 Stand-by 26 dB (A) 26 dB (A) During printing 46 dB (A) 55 dB (A)
  • Ricoh 2020D | Operating Instructions - Page 117
    Options Exposure Glass Cover Lower this over originals. Auto Document Feeder (ADF) ❖ Mode: • ADF mode ❖ Original size: • A3L - A5KL • 11" × 17"L - 51/2" × 81/2"KL ❖ Original weight: • One-sided originals: 52 - 105 g/m2 (14 - 28 lb) ❖ Number of originals to
  • Ricoh 2020D | Operating Instructions - Page 118
    Specifications Auto Document Feeder capable of scanning both sides of a sheet (ARDF) ❖ Original size: • A3L - A5KL • 11" × 17"L - 51/2" × 81/2"KL ❖ Original weight: • One-sided originals: 40 - 128 g/m2 (11 - 34 lb) •
  • Ricoh 2020D | Operating Instructions - Page 119
    Options ❖ Dimension (W × D × H) Unit: 222 × 478 × 104 mm Tray: 335 × 390 × 26 mm ❖ Weight: 2 kg (4 lb) or less Note ❒ Specifications are subject to change without notice. Paper Tray Unit (1-tray type) ❖ Paper weight: 60 - 105 g/m2 (16 - 28 lb.) ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11
  • Ricoh 2020D | Operating Instructions - Page 120
    Specifications Paper Tray Unit (2-tray type) ❖ Paper weight: 60 - 105 g/m2 (16 - 28 lb.) ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 81/2" × 14"L, 81/2" × 13"L, 81/2" × 11"KL, 81/4" × 13"L, 8" × 13"L, 71/4" × 101/2"KL, 81/4" × 14"L, 51/2" × 81/2" L, 8KL, 16KKL ❖ Maximum power
  • Ricoh 2020D | Operating Instructions - Page 121
    Copy Paper Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Paper tray 1 (Type 1) Paper tray 1, 2 (Type 2 or 3) Metric version Inch version A3L, B4JISL, A4KL, B5JISKL, A5K, 11" × 17"L, 81/2" × 14"L, 81/2" × 13"L, 81/4" × 14"L, 81/4" × 13"L, 8" × 13"L,
  • Ricoh 2020D | Operating Instructions - Page 122
    Specifications Bypass Standard tray Sizes Metric version Inch version Paper weight A3L , B4JISL A4KL, B5JISKL, A5KL, B6JISL 52 - 162 g/m2, 14 - 43 lb 11" × 17"L *2 , 81/2" × 14"L, 81/2" × 13"(F4)L,81/4" × 14"L, 81/4" × 13"L, 8" × 13"(F)L, 81/2" × 11"KL, 71/4" × 101/2"KL, 51/2" × 81/2"L, 8KL
  • Ricoh 2020D | Operating Instructions - Page 123
    Copy Paper Reference To add paper, see Copy Reference. To change the paper size, see p.88 "Changing the Paper Size". Unusable Paper R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ Do not use any of the following
  • Ricoh 2020D | Operating Instructions - Page 124
    Specifications Paper Storage Note ❒ When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). • Store on a flat surface. ❒ Keep open reams of papers in the
  • Ricoh 2020D | Operating Instructions - Page 125
    ARDF, 13, 106 Auto Document Feeder (ADF), 13, 105 Auto off timer, 32 Auto reset timer, 32 copier, 33 facsimile, 33 scanner, 33 B Bypass tray, 12 C For user, 99 Front cover, 12 Function Priority, 28 G General Features, 28 Guide to components, 11 I If your machine does not operate as you want, 83
  • Ricoh 2020D | Operating Instructions - Page 126
    functions, 93 Output copier (copier), 29 facsimile (facsimile), 29 printer (printer), 29 Output tray tray, 12 Paper tray priority copier, 31 facsimile, 31 printer, 31 Paper tray unit, 12 paper size, 30 Troubleshooting, 83 U Unusable paper, 111 User code machine with copier function only, 39
  • Ricoh 2020D | Operating Instructions - Page 127
    In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 2005
  • Ricoh 2020D | Operating Instructions - Page 128
    Type for 8016/DSm616/LD116/Aficio 2016 Type for 8020/DSm620/LD120/Aficio 2020 Type for 8020d/DSm620d/LD120d/Aficio 2020D Printed in China EN USA B259-6507 B2596507
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Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use of this machine, please
be sure to read the Safety Information in the "Copy Reference" before you use it.
Getting Started
Combined Function Operations
User Tools (System Settings)
Troubleshooting
Other Functions
Entering Text
Security
Specifications