Ricoh 3035 Fax Reference
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- Ricoh 3035 | Fax Reference - Page 1
FAX Option Type 3045 Operating Instructions Facsimile Reference 1 Transmission 2 Other Transmission Features 3 Reception 4 Changing/Confirming Communication Information 5 Storing a Document 6 Fax via Computer 7 Appendix Read this manual carefully before you use this machine and keep it handy for - Ricoh 3035 | Fax Reference - Page 2
might not be available in some countries. For details, please contact your local dealer. Caution: Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Two kinds of size notation are employed in this - Ricoh 3035 | Fax Reference - Page 3
User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner - Ricoh 3035 | Fax Reference - Page 4
Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to - Ricoh 3035 | Fax Reference - Page 5
Manual 1 Symbols ...1 Names of Major Functions 1 Reading the Display 2 Reading the Display Panel and Using Keys 3 Function List ...5 1. Transmission Transmission Modes 9 Switching between Memory Transmission and Immediate Transmission 10 Originals 32 Setting a Scan Area 34 Auto Detect... - Ricoh 3035 | Fax Reference - Page 6
66 Switching the titles in the Address Book 67 Specifying Group Destinations 68 Chain Dial...69 Redial ...70 Programming Destinations in the Address Book 72 Registering Entered Destinations to the Address Book 74 Searching for a Destination in the Address Book 75 Search by Destination Name 76 - Ricoh 3035 | Fax Reference - Page 7
Result Report 125 Sub Transmission Mode 126 Book Fax ...126 Two-Sided Transmission (Double-Sided Header Print 144 Label Insertion ...145 Reduced Image Transmission 147 Auto Reduce...148 Default ID Fax Documents 158 Auto E-mail Reception 158 Manual E-mail Reception 159 Received Images 159 - Ricoh 3035 | Fax Reference - Page 8
...171 Two-Sided Printing 172 180-degree rotation printing 173 Multi-Copy Reception 173 Image Rotation...174 Combine Two Originals 175 Page Separation and Length Reduction 176 Reverse Order Printing 177 Page Reduction...177 TSI Print (Transmitting Subscriber Identification Print 178 If There - Ricoh 3035 | Fax Reference - Page 9
Document Information 242 Changing a user name 243 Changing the file name 244 Changing the password 244 Deleting a Stored Document 245 6. Fax via Computer Sending Fax Documents from Computers 247 Before Use ...248 Using the Software 248 LAN-Fax Driver...249 Address Book ...249 LAN-Fax Cover - Ricoh 3035 | Fax Reference - Page 10
Driver 260 Confirming Transmission Results by E-mail 260 LAN-Fax Result Report 261 Printing and Saving 262 Editing Address Book Expansion Memory (32MB: DIMM 281 Extra G3 Interface Unit 281 Specifications...282 Specifications Required for the Internet Fax Destination Machines 284 Maximum - Ricoh 3035 | Fax Reference - Page 11
. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of functions are referred to in this manual as follows: • Internet Fax (by specifying an e-mail address) → Internet Fax • Internet Fax (by - Ricoh 3035 | Fax Reference - Page 12
the Facsimile Auto Reset Timer in System Settings. ❒ You can have the machine return to default mode after each transmission using [Scan End Reset] under Gen. Settings/ Adjust in the Facsimile Features menu. ❒ To manually return to the standby display, do one of the following: • If you have placed - Ricoh 3035 | Fax Reference - Page 13
printer/scanner func- tions are required. ❖ Initial Display 1. Allows you to select scanning conditions and sizes. 2. Displays the date and time. Dis- plays the name, facsimile number of the destination, and the size of the original when transmitting. When user authentication is set, a login user - Ricoh 3035 | Fax Reference - Page 14
the Address Book" p.75 "Searching for a Destination in the Address Book" p.107 "Other Transmission Features" p.183 "Changing/Confirming Communication Information" p.231 "Storing a Document" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions - Ricoh 3035 | Fax Reference - Page 15
the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see "Facsimile Features", General Settings Guide. ❖ Gen. Settings/ Adjust Function name Memory / Immed. Transmission Switch Text Size Priority Original Type Priority Auto Image Density Adjust Scan - Ricoh 3035 | Fax Reference - Page 16
screened out. Specify whether or not received fax documents are to be forwarded to a programmed receiver. Specify the number of copies to be printed not received fax documents are to be printed from the last page received. Use this function to print fax documents received from programmed senders and - Ricoh 3035 | Fax Reference - Page 17
address or host name, and SIP user name. Register, change, or delete the gateway used for transmission to IP-Fax. ❖ Administrator Tools Function name Program / Change / Delete Standard Message Store / Change / Delete Auto Document Program / Change / Delete Scan Size Print Journal Transmission Page - Ricoh 3035 | Fax Reference - Page 18
the user tools. You can set whether the Folder Transfer Result Report is transmitted to the specified email address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders. Reference "Facsimile Features", General Settings Guide 8 - Ricoh 3035 | Fax Reference - Page 19
document away with you. You can also send the same original to several destinations. ❖ Immediate Transmission Immediately dials the destination number, and while scanning the original, sends it. It is very convenient when you want to send an original quickly or when you want to check the destination - Ricoh 3035 | Fax Reference - Page 20
Immediate Transmission mode right after the power is turned on or the {Clear Modes} key is pressed, with [Memory / Immed. Transmission Switch] under Gen. Settings/ Adjust in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 10 - Ricoh 3035 | Fax Reference - Page 21
soon as the main power switch is turned on, the Power Failure Report is printed to help you identify deleted files. Simply turning off the power by pressing the operation switch does not original can be placed anytime before the {Start} key is pressed. C Make the scan settings you require. 11 - Ricoh 3035 | Fax Reference - Page 22
key, and then enter the correct number. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". If you do not want to do a broadcast transmission, proceed the {Start} key. The machine dials the destination. After scanning, the standby display appears. 12 - Ricoh 3035 | Fax Reference - Page 23
57 "Sending by IP-Fax" p.61 "Sending to an E-mail Address" p.66 "Using the Address Book to Specify Destinations" p.68 "Specifying Group Destinations" p.69 "Chain Dial" p.70 "Redial" p.285 "Maximum Values" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh 3035 | Fax Reference - Page 24
page of the original face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. The machine starts scanning . F Place the next original on the exposure glass within 60 seconds after the ma- chine has finished scanning the - Ricoh 3035 | Fax Reference - Page 25
scanned. In addition, this function scans the original faster than function on or off with the User Parameters (switch 07, bit 2) Memory Storage Report will not be printed. ❒ If the {Clear/Stop} printed and files are deleted. ❒ When using Parallel Memory Transmission, only the page number is printed - Ricoh 3035 | Fax Reference - Page 26
the machine cancels the transmission and prints a Communication Result Report or Communication sent in the order they were scanned. Reference p.199 "Communication Result Report User Parameters (switch 14, bit 2) in the Facsimile Features menu. ❒ The originals to be transmitted at a specific time - Ricoh 3035 | Fax Reference - Page 27
memory, or automatically printing a report. Since the machine starts sending the second document imme- 1 diately after the current transmission ends, the line is used efficiently. Note ❒ During Immediate Transmission or when in User Tools mode, the machine cannot scan an original. Simultaneous - Ricoh 3035 | Fax Reference - Page 28
pages only. Note ❒ When this happens, only the scanned pages are sent. If you want to delete the scanned pages and cancel transmission in this case, contact your service switched to Memory Transmission while an e-mail address is being entered. ❒ Group cannot be used for Immediate Transmission. You - Ricoh 3035 | Fax Reference - Page 29
p.32 "Placing Originals" p.45 "Resolution" p.47 "Original Type" p.48 "Image Density (Contrast)" p.54 "Sending Over a Fax Line" p.57 "Sending by IP-Fax" p.66 "Using the Address Book to Specify Destinations" p.68 "Specifying Group Destinations" p.69 "Chain Dial" p.70 "Redial" 19 - Ricoh 3035 | Fax Reference - Page 30
is selected. B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. F Place the next original on the exposure glass within 10 seconds after the ma- chine has finished scanning the first original. G Repeat - Ricoh 3035 | Fax Reference - Page 31
Transmission Modes Checking the Transmission Settings On this screen you can check the destination, transmission mode, and other transmission settings before transmitting. 1 A Press the {Check Modes} key, and then check the transmission settings. The - Ricoh 3035 | Fax Reference - Page 32
. When using a gatekeeper, specify its alias telephone number. Specify addresses of the gatekeeper or SIP server (proxy server, register server, redirect Features menu. When using a SIP server, you can send by specifying SIP user name. You can also transmit to a G3 facsimile connected to the public - Ricoh 3035 | Fax Reference - Page 33
IP-Fax Functions 1 ALT001S Important ❒ The optional printer/scanner functions are required. ❒ To use IP-Fax functions, this machine must be connected this function, configure the network in the System Settings menu. Note ❒ IP-Fax supported by this machine is ITU-T Recommendation T.38 compliant. 23 - Ricoh 3035 | Fax Reference - Page 34
Guide 1 "System Settings", General Settings Guide "Facsimile Features", General Settings Guide and is equipped with functions such as creating, modifying, and terminating sessions with one and converts alias telephone numbers to IPv4 addresses and performs authentication functions. In addition, - Ricoh 3035 | Fax Reference - Page 35
", Troubleshooting. Reference "Troubleshooting When Using the Facsimile Function", Troubleshooting Functions Not Available for IP-Fax Transmission You can use the following functions with standard fax transmission, but not IPFax transmission: • Batch Transmission • On hook dial • Manual dial - Ricoh 3035 | Fax Reference - Page 36
telephone number of the destination you want to send to, you enter the relevant e-mail address. You can also print or forward received e-mail messages. ALT002S Important ❒ The optional printer/scanner functions are required. ❒ To use Internet Fax functions, this machine must be connected to a LAN - Ricoh 3035 | Fax Reference - Page 37
Fax function supported by this specifying a user code, and the e-mail address is set as the routing destination of the specified user code, a Specifications Required for the Internet Fax Destination Machines" "Connecting the Machine", General Settings Guide "System Settings", General Settings Guide - Ricoh 3035 | Fax Reference - Page 38
mode, originals are sent at the size specified in the Address Book. • When using Internet Fax transmission, documents are sent at . • Voice communication is not supported over a LAN. • Internet Scanned Area" p.64 "Bypassing the SMTP server" "Troubleshooting When Using the Facsimile Function - Ricoh 3035 | Fax Reference - Page 39
Mode) Functions Not Available by E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Confidential Reception • Memory Lock Reception • Polling Reception • SEP Code Reception • Authorized Reception • Reception File Print Quantity 29 - Ricoh 3035 | Fax Reference - Page 40
Transmission E-mail Subject If you send e-mail without specifying a subject, a subject is automatically insert- 1 ed. Subjects differ depending on Stamp Sender Name settings. ❖ When Stamp Sender Name is set to [On]: From Sender Name(Fax Message NO.xxxx) ❖ When Stamp Sender Name is set to [Off - Ricoh 3035 | Fax Reference - Page 41
. If you know the receiver's reception capability, you can set it manually. ❖ Requesting a Reception Notice When the receiver's machine supports T.37 full mode and is programmed as a full mode machine in the Address Book, the machine requests the reception notice from the receiver. Then, the - Ricoh 3035 | Fax Reference - Page 42
Transmission Placing Originals Place the original on the exposure glass or the ADF. For details about how to 1 place originals, see the following: • Placing originals on the exposure glass "Placing Originals on the Exposure Glass", Copy/Document Server Reference • Placing originals into the - Ricoh 3035 | Fax Reference - Page 43
custom) size or part of a large original, you can specify the scan area precisely. ❒ Custom size originals are scanned as regular size at the size specified in the Address Book. ❒ Information about this machine is printed at the destination. This information is printed on the side of the paper - Ricoh 3035 | Fax Reference - Page 44
according to the automatically detected size. If a scan area is specified, the original is scanned accordingly. Thus, originals can be sent without extra space or blank margins. Note ❒ When placing different size originals into the ADF, adjust the document guide to the largest original. ❒ Small-size - Ricoh 3035 | Fax Reference - Page 45
Placing Originals Auto Detect Detects the size of the first page and scans all pages using that size. If you want to scan originals of different sizes, use the Mixed Original Sizes function. If the machine cannot detect the original size, a confirmation message appears. 1 Place the original - Ricoh 3035 | Fax Reference - Page 46
that can be specified are A4KL, B4 JISL, A3L, 81/2"×11"KL, 81/2"×14"L, and 11"×17"L. A Place the original, and then select the scan settings you require. B Press [Scan Area]. C Press [Regular]. D Press the size of the originals to be sent, and then press [OK]. 81/2"×11" indicates LT. 81/2"×14 - Ricoh 3035 | Fax Reference - Page 47
]. F Specify a destination, and then press the {Start} key. Area Program the sizes of the originals to be scanned in advance in the Facsimile Features menu. Only the area in the specified size is scanned regardless of the actual size of a placed original. A Place the original, and then select the - Ricoh 3035 | Fax Reference - Page 48
size, select [Auto Detect]. E Specify a destination, and then press the {Start} key. Reference "Facsimile Features", General Settings Guide Mixed Original Sizes Select this to individually scan the size of originals loaded into the ADF. For example, when A3L and A4K size originals are sent together - Ricoh 3035 | Fax Reference - Page 49
C Press [Mixed Original Sizes]. D Press [OK]. Placing Originals 1 "Mixed Original Sizes" is shown above the highlighted [Scan Area]. To cancel Mixed Original Sizes, press [Auto Detect]. E Specify a destination, and then press the {Start} key. Note ❒ When using Mixed Original Sizes, the machine - Ricoh 3035 | Fax Reference - Page 50
mode is 52-81 g/m2, 13.8-21.5 lb. Paper Size and Scanned Area This section explains the size of the area the machine can scan and detect. Note ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ Even if an original is correctly placed on - Ricoh 3035 | Fax Reference - Page 51
❒ If you place an original larger than A3, 11" × 17" on the exposure glass, only an A3, 11" × 17" area is scanned. 1 • Maximum scan area The following shows the maximum scan area: 297 × 432 mm/11" × 17" (W × L) The machine detects paper sizes in the following ways: ❖ Metric Version ❖ Inch Version - Ricoh 3035 | Fax Reference - Page 52
machine detects paper sizes in the following ways: ❖ Metric Version ARZ003S ❖ Inch Version ARZ004S Note ❒ During Immediate Transmission, the length of the scanning range can become narrower than 1200 mm (47"), depending on the resolution as well as the settings on the destination machine. Reference - Ricoh 3035 | Fax Reference - Page 53
parts • transparent originals, such as OHP transparencies or translucent paper • dark originals with dense text or drawings • originals that contain areas of solid print • originals that have solid print around their edges • originals with glossy surfaces • bound originals of more than 10 - Ricoh 3035 | Fax Reference - Page 54
in the portrait orientation (K), the image is sent rotated by 90°. Providing the receiver has A4, 81/2"×11" landscape paper (L), the document is printed the same size as the original. Note ❒ This function is unavailable with Immediate Transmission. ❒ When Image Rotation is used, all documents are - Ricoh 3035 | Fax Reference - Page 55
) ❖ Original Type: Text, Text / Photo, Photo ❖ Image Density (Contrast): Auto Image Density, Manual Image Density (seven levels), Combined Auto and Manual Image Density Resolution This section explains how to set the resolution of the original. Images and text are scanned into the machine by - Ricoh 3035 | Fax Reference - Page 56
switches to a resolution that is supported. You can check the resolution at which you actually sent by printing the Journal. ❒ Sending with when registering the destinations in the Address Book. Reference p.31 "T.37 Full Mode" p.204 "Print Journal" "Facsimile Features", General Settings Guide 46 - Ricoh 3035 | Fax Reference - Page 57
a high-contrast blackand-white image, such as text, and a halftone image, such as a photograph. ❖ Photo Select [Photo] to send an original containing a halftone image, such as a photograph or a colour original. A Press [Original Type]. B Select the original type you require, and then press [OK - Ricoh 3035 | Fax Reference - Page 58
Image experts Group) compression, you can send originals scanned using [Photo] faster than Original Type" "Facsimile Features", General Settings Guide Image Density (Contrast) The text and newspaper clipping), or if the writing is faint, adjust the density. ❖ Auto Image Density The appropriate - Ricoh 3035 | Fax Reference - Page 59
Scan Settings ❖ Manual Image Density Use manual image density to set image density manually. You can select one of seven image density levels. A If [Auto Image Density] is selected, press [Auto Image Density] to turn it off. B Press [iLighter] or [Darkerj] to adjust the density. 1 The square - Ricoh 3035 | Fax Reference - Page 60
Auto Document Feeder (ADF) A Check which pages you want to scan with different settings. B Select the image density, resolution, and original type before the page you want to change the settings for starts being scanned. Depending on what time the scan settings are adjusted, the settings may not be - Ricoh 3035 | Fax Reference - Page 61
, you can select "G3-1", "G3-2", "G3-3", or "G3 Auto"depending on the number of the installed unit. ❖ Multi-port When the extra G3 interface unit is installed, communications can take place simultaneously through three lines at once. The following list shows protocol combinations available for each - Ricoh 3035 | Fax Reference - Page 62
standby display appears. Note ❒ When you install the extra G3 interface unit, you can specify the line port home position under Gen. Settings/ Adjust in the Facsimile Features menu. ❒ When sending a fax, you communication that was initiated. Reference "Facsimile Features", General Settings Guide 52 - Ricoh 3035 | Fax Reference - Page 63
to multiple destinations using 1 different lines. This results in a shorter overall transmission time. Important ❒ The optional extra G3 interface unit is required. Note ❒ A maximum of three simultaneous transmissions (including LAN) are possible. ❒ When using the optional extra G3 interface - Ricoh 3035 | Fax Reference - Page 64
the optional extra G3 interface unit is installed, select the line you want to use before pressing the {Start} key. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". B Press the {Start} key. The machine starts to scan the original and stores it in - Ricoh 3035 | Fax Reference - Page 65
Entered Destinations to the Address Book" p.285 "Maximum Values" Entering a pause Press the {Pause/Redial} key when dialing or storing a number to insert a pause of about two seconds. Note ❒ If you press the {Pause/Redial} key at the first digit, the Redial screen appears. ❒ A pause is shown - Ricoh 3035 | Fax Reference - Page 66
If you want to cancel a transmission, press the {Clear/Stop} key, and then remove the originals. After transmission, the standby display appears. Note ❒ Certain services may be unavailable even when using the {Tone} key. ❒ A tone is shown as a " " on the display and the next numbers are dialed using - Ricoh 3035 | Fax Reference - Page 67
the IP-Fax destination (IPv4 address, 1 host name, or alias telephone number) in place of the fax number. A Press to switch the destination to IP-Fax destination. B Press [Manual Input]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". 57 - Ricoh 3035 | Fax Reference - Page 68
an IP-Fax destination, and then press [OK]. The destination is specified. Press [ProgDest] in order to store the entered IP-Fax destination in the Address Book. If you do not want to add a destination, proceed to step F. D To add a destination, press [Add]. It is not necessary to press [Add] when - Ricoh 3035 | Fax Reference - Page 69
Destinations" p.70 "Redial" p.74 "Registering Entered Destinations to the Address Book" p.162 "Sending the Transfer Result Report" p.285 "Maximum Values" "Entering Text", About This Machine "Facsimile Features", General Settings Guide Regarding IP-Fax destinations Depending on the network to which - Ricoh 3035 | Fax Reference - Page 70
server • From IP-Fax to IP-Fax Specify the SIP user name of the receiving machine. Example: ABC (SIP user name) • From IP-Fax to G3 fax Specify the example, if the receiver's IPv4 address is "192.168.1.10" and the port number is "2100", specify "192.168.1.10:2100". Ask the network administrator for - Ricoh 3035 | Fax Reference - Page 71
an e-mail address is being entered. A Press to switch the destination to e-mail address. B Specify the sender. For details about specifying senders, see "Sender Settings". C Press [Manual Input]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations - Ricoh 3035 | Fax Reference - Page 72
is specified. If you do not want to add a destination, proceed to step G. Press [ProgDest] in order to store the entered e-mail address in the Address Book. You can specify whether or not to bypass the SMTP server by pressing [SMTP]. E To add a destination, press [Add]. It is not necessary - Ricoh 3035 | Fax Reference - Page 73
the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual Input] may not appear, and you may be unable to enter the e-mail address. ❒ For details about canceling a transmission, see "Canceling - Ricoh 3035 | Fax Reference - Page 74
"System Settings", General Settings Guide and "Special Operations under Windows", Network Guide. • In "System Settings", "SMTP" in "E-mail Communication Port", set the port number to "25". • To specify the host name of the other party as the domain part of the e-mail address, program the host name - Ricoh 3035 | Fax Reference - Page 75
a destination's e-mail address by changing the domain part of the email address to the other party's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is "[email protected]" and the IPv4 address is "192.168.1.10"; abc@[192.168.1.10] Follow these steps to - Ricoh 3035 | Fax Reference - Page 76
specified in the Address Book is enabled. ❒ To send Internet Fax documents from a computer, use the LAN-Fax Driver to specify Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide "Special Operations under Windows", Network Guide Using the Address Book - Ricoh 3035 | Fax Reference - Page 77
. Note ❒ To check the contents of Destination keys, print the destination list. Reference "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Switching the titles in the Address Book There are three types of titles for - Ricoh 3035 | Fax Reference - Page 78
are indicated by . Important ❒ In the destination list, program an individual fax number, IP-Fax destination, e-mail address and/or groups of destinations. ❒ Group destination can be used only for Memory Transmission; it cannot be used for Immediate Transmission. The machine automatically changes - Ricoh 3035 | Fax Reference - Page 79
"Maximum Values" "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Chain Dial This allows you to compose a telephone number from various parts, some of which may be stored - Ricoh 3035 | Fax Reference - Page 80
Transmission, insert a pause between parts of a number. For On Hook Dial and Manual Dial, no pause is list • Destinations specified as a group destination • Destinations dialed as Receiving in the LAN-Fax Driver on the computer A Place the original, and then select the scan settings you require. - Ricoh 3035 | Fax Reference - Page 81
was scanned appears as a key, select by pressing it. ❒ When you press [ProgDest], you can register a selected recipient in the destination list. ❒ For the maximum number of redials the machine can store, see "Maximum Values". Reference p.74 "Registering Entered Destinations to the Address Book - Ricoh 3035 | Fax Reference - Page 82
Transmission Programming Destinations in the Address Book 1 You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu. A Press the {User Tools/Counter} key. B Press [System - Ricoh 3035 | Fax Reference - Page 83
the Printer", Network Guide, or, for information about the Address Book, see the relevant Help. Reference "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide "Monitoring and Configuring the Printer", Network Guide 73 - Ricoh 3035 | Fax Reference - Page 84
the Redial screen in the Address Book, [ProgDest] appears in the destination field. A Press [ProgDest]. B Press [Names] and enter any necessary information. For details about registering destinations, see "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide - Ricoh 3035 | Fax Reference - Page 85
Searching for a Destination in the Address Book Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or 1 on a time, see "Maximum Values". Reference p.285 "Maximum Values" "System Settings", General Settings Guide 75 - Ricoh 3035 | Fax Reference - Page 86
Transmission Search by Destination Name Follow these steps to search for a destination registered in the Address Book by 1 name. A Press , the magnifier icon. B Press [Advanced Search]. C Press [Search by Dest. Name]. D Enter a destination name to search for, and then press [OK]. If - Ricoh 3035 | Fax Reference - Page 87
Searching for a Destination in the Address Book E Confirm the entered character and press [OK]. 1 A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. - Ricoh 3035 | Fax Reference - Page 88
Transmission Search by Fax Number Follow these steps to search for a destination registered in the Address Book by 1 fax number. A Press , the magnifier icon. B Press [Advanced Search]. C Press [Fax Number]. D Enter a number to search for, and then press [OK]. If you enter a - Ricoh 3035 | Fax Reference - Page 89
Searching for a Destination in the Address Book E Confirm the entered fax numbers and press [OK]. 1 A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. 79 - Ricoh 3035 | Fax Reference - Page 90
1 in the destination list. A Press , the magnifier icon. B Press [Advanced Search]. C Press [E-mail Address]. D Enter an e-mail address to search for, and then press [OK]. If you enter a wrong e-mail address, press [←] or [→] and [Backspace] or [De- 80 lete All], and then enter the e-mail - Ricoh 3035 | Fax Reference - Page 91
Searching for a Destination in the Address Book E Confirm the entered characters and press [OK]. 1 A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. - Ricoh 3035 | Fax Reference - Page 92
Transmission Search by IP-Fax Destination Follow these steps to search for a destination registered in the Address Book by 1 IP-Fax destination. A Press , the magnifier icon. B Press [Advanced Search]. C Press [Search IP-Fax Dest.]. D Enter an IP-Fax destination to search for, and - Ricoh 3035 | Fax Reference - Page 93
Searching for a Destination in the Address Book E Confirm entered IP-Fax destination and press [OK]. 1 A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. - Ricoh 3035 | Fax Reference - Page 94
appears after you start searching. 1 E Press [OK]. F Press [Advanced Search]. G Enter a partial string for each search condition. Conditions (Name, E-mail Address, Fax Number, Company Name, and Department Name) are those programmed in the LDAP server. Press each condition to display the entry - Ricoh 3035 | Fax Reference - Page 95
Address Book supported by the LDAP server). I Press [OK]. When the search is finished, user can program multiple e-mail addresses, only one address can be retrieved by the search. The address retrieved by the search depends on the searching method supported by the LDAP server. However, the address - Ricoh 3035 | Fax Reference - Page 96
"System Settings", General Settings Guide 1 Search by Registration Number Follow these steps to search for a destination by specifying a registration number stored in the destination list. A Press to switch the destination between fax number, e-mail address, and IP-Fax destination. B Press - Ricoh 3035 | Fax Reference - Page 97
is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax. A Place the original, and then select the scan settings you require. B Press the {On Hook Dial to step B. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". 87 - Ricoh 3035 | Fax Reference - Page 98
. The volume can also be preprogrammed in "Gen. Settings/ Adjust" in the Facsimile Features menu. ❒ For details about On Hook Mode Release Time, see "Facsimile Features", General Settings Guide. Reference p.66 "Using the Address Book to Specify Destinations" "Facsimile Features", General Settings - Ricoh 3035 | Fax Reference - Page 99
select the scan settings you require. B Pick up the handset. You will hear a dial tone. C Dial. The machine immediately dials the destination. If you make a mistake, replace the handset, and then try again from step B. To select a destination from the Address Book, see "Using the Address Book to - Ricoh 3035 | Fax Reference - Page 100
the Confidential Reception function. However, if the other machine supports a similar function called "SUB Code", you can send Facsimile Features", General Settings Guide. Important ❒ A SUB Code cannot be used with Internet Fax. A Place the original, and then select the scan settings you require. - Ricoh 3035 | Fax Reference - Page 101
p.275 "Registering and Changing Keystroke Programs" p.285 "Maximum Values" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Setting a password There are times when you may want to use an "SID" (Sender ID) when - Ricoh 3035 | Fax Reference - Page 102
a machine of another manufacturer supports Polling Reception, you can re see "Box Settings" in "Facsimile Features", General Settings Guide. Important ❒ A SEP Code cannot be used with Internet F When a password is required, press [Password (PWD)], enter the password using the number keys, and then press - Ricoh 3035 | Fax Reference - Page 103
SEP Code is specified in [Adv. Features] using the number keys. Reference p.275 "Registering and Changing Keystroke Programs" p.285 "Maximum Values" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh 3035 | Fax Reference - Page 104
printed on lists and reports. This is possible only if the PWD Code is specified in [Adv. Features] using the number keys. Reference p.275 "Registering and Changing Keystroke Programs" p.285 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide - Ricoh 3035 | Fax Reference - Page 105
General Settings Guide. • Program supports Internet Fax. • To send a Transfer Request by IP-Fax, the Transfer Station must be a fax machine that supports Groups in the Transfer Station(s). To specify a Receiving Station, use the following procedure. A Place the original, and then select any scan - Ricoh 3035 | Fax Reference - Page 106
Station, enter: {1} {2}. H To specify a Receiving Station using the Transfer Station's Group Dial, select [qpp Group Dial], and then enter the number of the Group number. For example, to select the number stored in Group Dial 04 of the Transfer Station, enter: {0} {4}. I To specify another - Ricoh 3035 | Fax Reference - Page 107
Note ❒ If you specify a Transfer Station's Group, the Group counts as a single receiver. ❒ When a e-mail, use a Transfer Station that supports Internet Fax and has the Transfer Station function originals are sent at the size specified in the Address Book. ❒ You can program one of the Quick Operation - Ricoh 3035 | Fax Reference - Page 108
66 "Using the Address Book to Specify Destinations" p.126 "Sub Transmission Mode" p.163 "Transfer Result Report (transfer request by e-mail)" p.285 "Maximum Values" "Facsimile Features", General Settings Guide With transfer requests set in the System Settings menu You can program a Destination - Ricoh 3035 | Fax Reference - Page 109
Advanced Features Setting multistep transfer This function allows fax documents to be transferred via multiple stations and makes fax document transfer more efficient. Register a Transfer Station in a destination list. When the machine receives a 1 Transfer Request that specifies a registered - Ricoh 3035 | Fax Reference - Page 110
. 1 Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. A Press the {Clear Modes} key. Note ❒ When originals are placed - Ricoh 3035 | Fax Reference - Page 111
Canceling a Transmission While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. 1 A Press the {Clear/Stop} key. You can also cancel a Memory Transmission by pressing [Change / Stop TX File]. B Select the file you want to - Ricoh 3035 | Fax Reference - Page 112
standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of the document may already have been sent and received at the other end. ❒ You can also cancel an Immediate Transmission - Ricoh 3035 | Fax Reference - Page 113
de- lete it. You can cancel transmission of a file while the file is being sent, stored in memory, or fails to transmit. All the scanned data is deleted from memory. Important ❒ This function is unavailable with Immediate Transmission. A Press [Change / Stop TX File]. The list of stored files - Ricoh 3035 | Fax Reference - Page 114
from a Simultaneous Broadcast". ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and is received at the other end. ❒ If the transmission finishes while you are carrying out this procedure, transmission cannot be canceled. ❒ If multiple - Ricoh 3035 | Fax Reference - Page 115
Confirming a Transmission A Press [Change / Stop TX File]. Confirming a Transmission 1 B Press [Check / Change Settings]. C Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not - Ricoh 3035 | Fax Reference - Page 116
Features menu. ❒ Even if the machine is set up not to print this report, it is still printed if an original could not be stored. ❒ You can select whether to include part of the original image on the report with the User Parameters (switch 04, bit 7) in the Facsimile Features menu. ❒ You can - Ricoh 3035 | Fax Reference - Page 117
features of [Transmission Mode] and [Sub TX Mode], which you can use to apply transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This allows you to take advantage - Ricoh 3035 | Fax Reference - Page 118
Time] to specify the economy time. When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, setup for Send Later. See "Changing the Transmission Time". Reference p.188 "Changing the Transmission Time" "Facsimile Features", General Settings Guide "Troubleshooting - Ricoh 3035 | Fax Reference - Page 119
Name as [Sender] in advance using "Address Book Management" in "System Settings". ❒ If user authentication is set, the user logged in is set as sender. The transmission result is sent to the logged-in user's e-mail address. A Place the original, and then select the scan settings you require. B Press - Ricoh 3035 | Fax Reference - Page 120
D Select a sender. 2 If a destination protection code is set, the entry screen appears. Enter the protection code for destination using the number keys, and then press [OK]. E Confirm the selected sender, and then press [OK]. F To print the sender's name on the receiver's sheet, select [On] for the - Ricoh 3035 | Fax Reference - Page 121
results by e-mail notification, select [Yes] for the E-mail TX Results function. If the sender's e-mail address is registered, you can send the transmission result to the registered e-mail address. 2 H Press [OK]. The display returns to that of step C. The selected sender's name appears above - Ricoh 3035 | Fax Reference - Page 122
the Communication Re- sult Report printed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Fea "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh 3035 | Fax Reference - Page 123
have your document sent before other queued documents. Normally, documents you send with Memory Transmission are sent in the order they are scanned. Therefore, if several documents are queued in memory, the next document will not be sent immediately. 2 Important ❒ This function is not available - Ricoh 3035 | Fax Reference - Page 124
Other Transmission Features D Specify the destination, and then press the {Start} key. Note ❒ If there is already a document stored with this function or a transmission in progress, your document is sent after that document is transmitted. ❒ Press [Change / Stop TX File] to cancel the transmission - Ricoh 3035 | Fax Reference - Page 125
in memory at the other end and not printed until an ID is entered. 2 GFSINS0N There are two types of Confidential Transmission: ❖ Default ID It is not necessary to enter an . A Place the original, and then select the scan settings you require. B Press [Transmission Mode]. C Press [Confidential TX]. - Ricoh 3035 | Fax Reference - Page 126
Other Transmission Features D To use the Default ID function, check that [Default ID] is selected, and then press [OK]. 2 To cancel Confidential Transmission with "SUB Code". ❒ You can cancel the transmission setup for Confidential Transmission. See "Before the Transmission Is Started". 116 - Ricoh 3035 | Fax Reference - Page 127
Reference p.90 "Setting SUB Codes for Transmission" p.103 "Before the Transmission Is Started" "Facsimile Features", General Settings Guide Confidential Transmission 2 117 - Ricoh 3035 | Fax Reference - Page 128
sends it regardless of whether Polling IDs match. ❖ Default ID Transmission It is not necessary to enter the ID overrides the ID stored in the machine. The user must supply this ID when they poll your machine. and the other party's fax machine supports Polling Transmission and the SEP function, you - Ricoh 3035 | Fax Reference - Page 129
A Place the original, and then select the scan settings you require. B Press [Transmission Mode]. 2 C Press [Polling TX]. D To use Free Polling Transmission, check that [Free Polling TX] is selected. E To use Default ID Transmission, select [Default ID TX]. F To use ID Override Transmission - Ricoh 3035 | Fax Reference - Page 130
to F), ex- cept 0000 and FFFF. ❒ Free Polling and Default ID Transmission allow only one file to be stored in memory. whether a Polling Transmission file is deleted in User Parameters (switch 11, bit 7) in the Facsimile ❒ You can cancel the transmission setup for Polling Transmission. See "Before - Ricoh 3035 | Fax Reference - Page 131
display a destination with the User Parameters (switch 04, bit 4) in the Facsimile Features menu. ❒ You can indicate the sender's name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference p.204 "Printing the Journal" "Facsimile Features", General Settings Guide 121 - Ricoh 3035 | Fax Reference - Page 132
Groups and Keystroke Programs to fully exploit this function). 2 There are two types of Polling Reception. ❖ Default ID/Free Polling Reception Use this method for Free Polling or Default manufacturer that support the polling function. However, if the other party's fax machine supports Polling - Ricoh 3035 | Fax Reference - Page 133
A Press [Transmission Mode]. Polling Reception 2 B Press [Polling RX]. C To use Default ID/Free Polling Reception, check that [Default ID / Free Polling RX] is selected, and then press [OK]. To cancel Polling Reception, press [Cancel]. The display returns to that of step B. D To use - Ricoh 3035 | Fax Reference - Page 134
FFFF. ❒ To receive a document sent by Default ID Polling Transmission or ID Override Polling Transmission Settings Guide Polling Reception Reserve Report This report is printed after User Parameters (switch 04, bit 4) in the Facsimile Features menu. ❒ You can display a sender name with the User - Ricoh 3035 | Fax Reference - Page 135
can display a destination with the User Parameters (switch 04, bit 4) in the Facsimile Features menu. ❒ You can display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference p.204 "Printing the Journal" "Facsimile Features", General Settings Guide 125 - Ricoh 3035 | Fax Reference - Page 136
sizes available in the destination machine, the document may be reduced when printed at the other end. A Place the original on the exposure glass, and then select the scan settings you require. B Press [Sub TX Mode]. C Press [Book Fax]. D Select the size of the original. To cancel this mode, press - Ricoh 3035 | Fax Reference - Page 137
the other, pressing the {Start} key after each page. After scanning the last original, press [#]. Note ❒ You can have bound originals scanned as left or right page first. You can set which page (left or right) the machine scans first as default with the User Parameters (switch 06, bit 6) in the - Ricoh 3035 | Fax Reference - Page 138
send two-sided originals. The front and back of the scanned original will be printed in order on separate sheets at the other end. The . If you want to print the original with the same orientation at the other 2 end, specify the "Original position" and "Page opening orientation". Important ❒ - Ricoh 3035 | Fax Reference - Page 139
[Top to Top] or [Top to Bottom]. F Specify the transmission mode from [2 Sided from 1st Page] or [1 Sided for 1st Page], and then press [OK]. The selected original position and page opening orientation are shown above the highlighted [2 Sided Original]. To cancel this mode, press [Cancel]. The - Ricoh 3035 | Fax Reference - Page 140
B. Reference 2 p.142 "Stamp" "Facsimile Features", General Settings Guide E-mail Options When sending documents, you can set e-mail options using Address" Entering the subject Allows you to enter a subject for the e-mail document you want to send. A Place the original, and then select the scan - Ricoh 3035 | Fax Reference - Page 141
directly. If you are entering characters, pro- ceed to step G. F Select the subject from the displayed list. The selected subject appears in the manual input column. You can enter extra characters after the selected subject. If you do not need to enter extra characters, proceed to step I. G Press - Ricoh 3035 | Fax Reference - Page 142
Other Transmission Features H After entering the subject, press [OK]. 2 Entered characters appear in the manual input column. You can add a programmed subject after the entered subject. Select the subject from the displayed subjects. I Press [OK]. J Press [OK] twice. The standby - Ricoh 3035 | Fax Reference - Page 143
High]" are programmed as default. ❒ If you Guide Entering the text Allows you to enter the text for the e-mail document you want to send. Important ❒ Program text strings in advance in "Program / Change / Delete E-mail Mes- sage" in "System Settings". A Place the original, and then select the scan - Ricoh 3035 | Fax Reference - Page 144
. H Specify a destination, and then press the {Start} key. Note ❒ You cannot send text only without an original. Reference p.109 "Sender Settings" "System Settings", General Settings Guide "Facsimile Features", General Settings - Ricoh 3035 | Fax Reference - Page 145
the transmission was received. 2 Important ❒ The Reception Notice feature is only available if the receiver supports MDN (Message Disposition Notification). A Place the original, and then select the scan settings you require. B Specify the sender. For details about specifying senders, see "Sender - Ricoh 3035 | Fax Reference - Page 146
is received normally at the other end. ❒ If you specify mailing list addresses, do not set for Reception Notice. Otherwise, you will receive multiple reception . ❒ You can select whether or not to print the Reception Notice. This can be set with User Parameters (switch 21, bit 0) in the Facsimile - Ricoh 3035 | Fax Reference - Page 147
is sent to all specified destinations as bcc. A Place the original, and then select the scan settings you require. B Specify the sender. For details about specifying senders, see "Sender Settings". the {Start} key. Reference p.109 "Sender Settings" "Facsimile Features", General Settings Guide 137 - Ricoh 3035 | Fax Reference - Page 148
this function is in use, the third line of the Label Insertion is not printed. ❒ When there is an image around the area where the standard message is menu. See "Facsimile Features", General Settings Guide. A Place the originals, and then select the scan settings you require. B Press [Sub TX - Ricoh 3035 | Fax Reference - Page 149
Guide Sending an Auto Document If you often send a particular page to people (for example a map, a standard at- 2 tachment, or a set of instructions), store that page Features menu. A Place the original, and then select the scan settings you require. When you fax an Auto Document, start - Ricoh 3035 | Fax Reference - Page 150
you delete the document, free memory will not return to 100%. ❒ You can print an Auto Document currently stored in memory. ❒ You can program one of the store, see "Maximum Values". Reference p.141 "Printing documents stored as Auto Documents" p.285 "Maximum Values" "Facsimile Features", - Ricoh 3035 | Fax Reference - Page 151
it can be used for checking the contents of stored files. A Press [Sub TX Mode]. 2 B Press [Auto Document]. C Select an Auto Document file to be printed, and then press [Print File]. To cancel the Auto Document, press [Cancel]. The display returns to that of step B. D Press the {Start} key. Once - Ricoh 3035 | Fax Reference - Page 152
, the document is marked at the bottom of the front page and top of the rear page. 2 Important ❒ The optional ADF is required to use this function. Stamp only works when scanning from the ADF. A Place the original, and then select the scan settings you require. B Press [Sub TX Mode]. C Press [Stamp - Ricoh 3035 | Fax Reference - Page 153
stamp starts getting lighter, replace the cartridge. ❒ If a multi-page feed or paper jam occurs, the originals are not sent properly and not stamped. If you find a page that is not stamped, send only that page again. ❒ If you use this function often, you can set the default in "TX Stamp Priori - Ricoh 3035 | Fax Reference - Page 154
the second for external faxes. A Place the original, and then select the scan settings you require. B Press [Sub TX Mode]. C Select [Options]. D Press [On] for Fax Header Print. Press [Off] if you do not want to print the sender name. To cancel the option settings, press [Cancel]. E Press [OK - Ricoh 3035 | Fax Reference - Page 155
Features", General Settings Guide Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destina- tions in the Address Book, and also select - Ricoh 3035 | Fax Reference - Page 156
Other Transmission Features A Place the original, and then select the scan settings you require. B Press [Sub TX Mode]. 2 C Select [Options key allows you to omit steps B through E. ❒ To print a standard message that is not programmed as a default, program it in advance in "Program / Change / Delete - Ricoh 3035 | Fax Reference - Page 157
Transmission, or specified trans- mission of a stored document. ❒ Image Rotation is unavailable with this function. A Place the original, and then select the scan settings you require. B Press [Sub TX Mode]. C Select [Options]. D Press [On] for Reduced Image TX. Press [Off] if you do not want - Ricoh 3035 | Fax Reference - Page 158
at the other end. Important ❒ If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. A Place the original, and then select the scan settings you require. B Press [Sub TX Mode]. C Select [Options]. 148 - Ricoh 3035 | Fax Reference - Page 159
Press [OK] twice. F Specify the destination, and then press the {Start} key. Default ID Transmission If you turn this function on, transmission will only take place if the destination A Place the original, and then select the scan settings you require. B Press [Sub TX Mode]. C Select [Options]. 149 - Ricoh 3035 | Fax Reference - Page 160
Other Transmission Features D Press [On] for Default ID TX. 2 Press [Off] if you do not want to use ID transmission. To cancel the option settings, press [Cancel]. function. Using the Quick Operation key allows you to omit steps B through E. Reference "Facsimile Features", General Settings Guide 150 - Ricoh 3035 | Fax Reference - Page 161
fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received Multi-copy Reception, Reverse Order Printing, or Two-Sided Printing is active. ❒ If the Substitute Reception is used, a fax document is not printed: it is stored in memory. ❒ This machine supports - Ricoh 3035 | Fax Reference - Page 162
170 "Printing Options" Memory Reception 3 The machine waits until all pages of the document have been received into memory before printing it that you switch off Combine Two Originals, Multi-copy Reception, Reverse Order Printing, and Two-Sided Printing or install the optional expansion memory. ❒ - Ricoh 3035 | Fax Reference - Page 163
Types of Reception Reference "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is - Ricoh 3035 | Fax Reference - Page 164
Misfeeds", Troubleshooting. Add paper. For details about adding paper, see "Adding Paper, Toner and Staples", Troubleshooting. Replace the toner cartridge. For details about replacing the toner cartridge, see "Adding Paper, Toner and Staples", Troubleshooting. Call your service representative - Ricoh 3035 | Fax Reference - Page 165
of Reception You can specify the following conditions with the User Parameters (switch 05, bit 2, 1) in the Facsimile Features receive any documents. Reference "Facsimile Features", General Settings Guide "Adding Paper, Toner and Staples", Troubleshooting "Clearing Misfeeds", Troubleshooting 155 - Ricoh 3035 | Fax Reference - Page 166
of the external telephone. B If you hear beeps, press the {Start} key or the {Start Manual RX} key. (The {Start} key is only available in facsimile mode when an original is not placed.) C Replace the handset of the external telephone. The machine will start receiving. Note ❒ When the operation - Ricoh 3035 | Fax Reference - Page 167
RX Mode]. 3 B Select the reception mode, and then press [OK]. The standby display appears. To cancel the selection, press [Cancel]. Reference "Facsimile Features", General Settings Guide 157 - Ricoh 3035 | Fax Reference - Page 168
message with User Parameters (switch 21, bit 7) in the Facsimile Features menu. However, TIFF-F documents created by the Saving function of DeskTopBinder can be received. ❒ If [Require Secure Password Authentication (SPA) for all client connections] is selected in Windows Server 2003, reception - Ricoh 3035 | Fax Reference - Page 169
a Quick Operation key beforehand. A Press [Manual E-mail RX]. 3 The machine accesses the server to check for e-mail and receives any new e-mail. B Check the message, and then press [Exit]. The standby display appears. Reference "Facsimile Features", General Settings Guide Received Images Here is an - Ricoh 3035 | Fax Reference - Page 170
in "E-mail Options". 3. From The name (e-mail address) of the sender 4. Date The date and time of e-mail transmission 5. To The e-mail address of the recipient 6. Subject Shows the subject specified in settings. Reference p.30 "E-mail Subject" "System Settings", General Settings Guide 160 - Ricoh 3035 | Fax Reference - Page 171
Party. For details, see "Administrator Tools" in "Facsimile Features", General Settings Guide. • Program the same Polling ID in both this machine (Transfer Station) and and 00100. • The End Receiver's fax number, e-mail address, or IP-Fax destination, must be programmed in the destination list of - Ricoh 3035 | Fax Reference - Page 172
Features", General Settings Guide Multistep transfer The principles of Transfer Stations can be used to build up a multi-step facsimile network where documents are passed through several Transfer Stations. By programming the Receiving Stations in a Transfer Station Group, you can enable this - Ricoh 3035 | Fax Reference - Page 173
the Transfer Result Report be automatically printed using the User Parameters (switch 04, bit 1) in address is incorrect or not programmed. ❒ "--" indicates that the Internet Fax document was sent to the mail server programmed in this machine. Reference "Facsimile Features", General Settings Guide - Ricoh 3035 | Fax Reference - Page 174
❒ You can select whether the machine prints out the documents it forwards with User Parameters (switch 11, bit 6) in the Facsimile Features menu. ❒ You can set whether or not the Folder Transfer Result Report is transmitted to the specified e-mail address if folders are programmed as the forwarding - Ricoh 3035 | Fax Reference - Page 175
Features", General Settings Guide Routing Received Documents with to send all received transmissions to a specific e-mail address. See "Forwarding Received Documents". ALT003S Important be routed to folders using this function. Note ❒ If the destination specified is an e-mail address, the received - Ricoh 3035 | Fax Reference - Page 176
regardless of manufacturer. Reference "Facsimile Features", General Settings Guide SMTP Reception Using Internet Fax You can receive a document , e-mail is received as soon as it is sent to the e-mail address set by the machine. ALT005S Important ❒ Set this machine beforehand using the MX - Ricoh 3035 | Fax Reference - Page 177
e-mail, reception is aborted, the e-mail is deleted, and Error Report is printed. Also, the SMTP server will send an error notification to the originator. ❒ Guide Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. It can also be routed to single or group - Ricoh 3035 | Fax Reference - Page 178
mail application to e-mail addresses and G3 fax machines' destinations through this machine simultaneously. ❒ For the maximum number of destinations you can program in a group, see "Maximum Values". Reference p.285 "Maximum Values" "Facsimile Features", General Settings Guide JBIG Reception If you - Ricoh 3035 | Fax Reference - Page 179
can set whether documents are printed as soon as they are received (Im- 3 mediate Reception) with the User Parameters (switch 14, bit 0) in the Facsim- ile Features menu. ❒ You can also have fax documents received by Memory Reception (Substitute Reception) printed - Ricoh 3035 | Fax Reference - Page 180
Checkered Mark When this function is turned on, a Checkered Mark is printed on the first page of fax documents to help you separate them. Note ❒ You can turn this function on or off using Checkered Mark in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 170 - Ricoh 3035 | Fax Reference - Page 181
is split and printed on two or more sheets, the re- ception time is printed on the last sheet. ❒ The time when the document was printed can also be recorded on the docu- ment. If you need this function, contact your service representative. Reference "Facsimile Features", General Settings Guide 171 - Ricoh 3035 | Fax Reference - Page 182
You can have a received document printed on both sides of a sheet. 3 Important ❒ To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set - Ricoh 3035 | Fax Reference - Page 183
documents may be unavailable for this printing option. Reference "Facsimile Features", General Settings Guide 3 180-degree rotation printing When printing on both sides of the paper, this machine rotates images as shown in the diagram. CP2B02E0 Multi-Copy Reception If you switch this function - Ricoh 3035 | Fax Reference - Page 184
maximum number of copies is 10. ❒ You can turn this function on or off using RX File Print Qty in the Facsimile Features menu. ❒ The machine will use Memory Reception for Multi-copy Reception. 3 Reference p.285 "Maximum Values" "Facsimile Features", General Settings Guide Image Rotation If you - Ricoh 3035 | Fax Reference - Page 185
the same time, 2 Sided Print takes priority and Combine Two Originals is canceled. Note ❒ You can turn this function on or off with the User Parameters (switch 10, bit 1) in the Facsimile Features menu. ❒ This function uses Memory Reception. Reference "Facsimile Features", General Settings Guide 175 - Ricoh 3035 | Fax Reference - Page 186
about 10 mm (0.39") of the split area is duplicated on the top of the second sheet. Note ❒ Your service representative can customize this function with the following settings: • Reduction • Print split mark • Overprinting • Overprinting length • Guideline for split ❒ You can adjust the overprinting - Ricoh 3035 | Fax Reference - Page 187
last. ❒ This function uses Memory Reception. Reference "Facsimile Features", General Settings Guide Page Reduction If you receive a document that is longer than the paper in the tray, the machine usually prints it on two pages. If you turn this function on, the machine reduces the width and length - Ricoh 3035 | Fax Reference - Page 188
or off with the User Parameters (switch 10, bit 3) in the Facsimile Features menu. ❒ When this function is used, the printing quality may not be as good as usual. Reference p.176 "Page Separation and Length Reduction" "Facsimile Features", General Settings Guide 3 TSI Print (Transmitting Subscriber - Ricoh 3035 | Fax Reference - Page 189
received document is used. Reference "System Settings", General Settings Guide Just size printing If you enable this function, received documents are printed on the sheet that has the highest priority. This function is enabled with User Parameters (switch 05, bit 5) in the Facsimile Features menu - Ricoh 3035 | Fax Reference - Page 190
printed manually, the printer does not resume printing. Perform the operation from the beginning again. Reference "Facsimile Features", General Settings Guide 3 Having incoming documents printed , printed sheets cannot be delivered to the finisher output tray. Even if you specify the finisher output - Ricoh 3035 | Fax Reference - Page 191
Features", General Settings Guide Tray Shift Use this function to shift the output position for each document, so you can separate received documents easily. When the optional finisher unit is selected for fax output, you can use the Tray Shift function whenever a fax or report is printed. This is - Ricoh 3035 | Fax Reference - Page 192
Reception 3 182 - Ricoh 3035 | Fax Reference - Page 193
[Change / Stop TX File], which you can use to confirm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can - Ricoh 3035 | Fax Reference - Page 194
Changing/Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. A Press [Change / Stop TX File - Ricoh 3035 | Fax Reference - Page 195
-Fax destination. E Press [Clear] to delete the destination. 4 Pressing [Clear] deletes by single digits the fax number or IP-Fax address. The Internet Fax address can be entirely deleted at once by pressing [Clear]. F Press [Exit]. To delete another destination, repeat from step C. G Press [Exit - Ricoh 3035 | Fax Reference - Page 196
Changing/Confirming Communication Information Adding a Destination You can add a destination for broadcasting. Important ❒ A destination cannot be added using a destination list. A Press [Change / Stop TX File]. 4 B Press [Check / Change Settings]. C Select the file to which you want to add a - Ricoh 3035 | Fax Reference - Page 197
fax number, e-mail ad- dress, and IP-Fax destination. E Specify the destination using the number keys or soft (on-screen) keys. 4 To add an e-mail address, press [Manual Input], and then specify the destination. You can also program a SUB Code or SEP Code by pressing [Adv. Features]. F Press - Ricoh 3035 | Fax Reference - Page 198
Changing/Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. A Press [Change / Stop TX File]. 4 B Press - Ricoh 3035 | Fax Reference - Page 199
Changing the Settings of Files in Memory E Press [Clear], re-enter the transmission time using the number keys or select [Economy Time], and then press [OK]. If you select [Economy Time], the economy time you specified in the Facsimile Features menu is entered. If you press [Transmit Now], the - Ricoh 3035 | Fax Reference - Page 200
Changing/Confirming Communication Information C Select a file whose SMTP server setting you want to change. D Press [Change]. 4 E Press [SMTP]. F Select [Yes] or [No], and then press [Exit]. G Press [Exit]. Repeat from step C to change the SMTP server settings of other recipients. H Press [Exit]. - Ricoh 3035 | Fax Reference - Page 201
you sent is shown. If you want two-sided printing, press [Print 2 Sides]. To cancel printing, press [Cancel]. The display returns to the previous screen. D Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. The dis- play returns to that of step C. Repeat - Ricoh 3035 | Fax Reference - Page 202
Changing/Confirming Communication Information E Press [Exit]. The standby display appears. Note ❒ Confidential Transmission files are displayed, but cannot be printed. ❒ You can also print files that have not been successfully transmitted. 4 192 - Ricoh 3035 | Fax Reference - Page 203
Print List]. To cancel printing before pressing the {Start} key, press [Cancel]. The screen returns to that displayed before pressing [Print List]. C Press the {Start} key. To cancel printing can also be printed. ❒ You can set whether or not to display a sender name with the User Param- eters ( - Ricoh 3035 | Fax Reference - Page 204
Transmission. Use this procedure to resend these documents. Important ❒ Set "Store documents in memory that could not be transmitted" to "On" in User Parameters (switch 24, bit 0) in the Facsimile Features menu. A Press [Change / Stop TX File]. 4 B Press [Transmit Failed File]. C Select the file you - Ricoh 3035 | Fax Reference - Page 205
appears. Transmission starts. Note ❒ Files that could not be transmitted are kept for either 24 or 72 hours, depending on the setting you make in User Parameters (switch 24, bit 1) in the Facsimile Features menu. Reference 4 "Facsimile Features", General Settings - Ricoh 3035 | Fax Reference - Page 206
transmission results. Transmission results are displayed, from the latest result down, in groups of six. When a fax is sent, "Destination" shows the Own Fax of the receiver. When an Internet Fax is sent, the e-mail address and name programmed in the destination list appears. For a transmission from - Ricoh 3035 | Fax Reference - Page 207
Values" "Facsimile Features", General Settings Guide Confirming by Report Print reports for confirmation. ❖ Memory print this report in User Parameters (switch 03, bit 5) in the Facsimile Features menu. A report is printed after every Immediate Transmission is completed. You can also print - Ricoh 3035 | Fax Reference - Page 208
list. ❒ If you send fax documents from a computer, use LAN-Fax Driver to specify whether or not the LAN-Fax Result Report is sent to the Print Journal" p.260 "Confirming Transmission Results by E-mail" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner - Ricoh 3035 | Fax Reference - Page 209
User Parameters (switch 10, bit 6) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide Communication Result Report (Memory Transmission) This report is printed select whether to include part of the original image on the report with the User Parameters (switch 04, - Ricoh 3035 | Fax Reference - Page 210
. ❒ You can set whether or not to display a destination with the User Parameters (switch 04, bit 4) in the Facsimile Features menu. ❒ If the page was sent successfully, the Page column gives the total number of pages sent successfully. Reference "Facsimile Features", General Settings Guide 200 - Ricoh 3035 | Fax Reference - Page 211
menu. ❒ This report is only printed if the Communication Result Report is turned off and a document could not be successfully transmitted with Memory Transmission. 4 ❒ You can select whether to include part of the original image on the report with the User Parameters (switch 04, bit 7) in - Ricoh 3035 | Fax Reference - Page 212
. Reception results are displayed, from the latest result, in groups of six. When a fax or IP-Fax is received, "TX Station" shows the Own Fax Number or Fax Header information. When an Internet Fax is received, the sender's email address appears. D Press [Exit] twice. The standby display appears. 202 - Ricoh 3035 | Fax Reference - Page 213
the key allows you to omit step A. Reference p.285 "Maximum Values" 4 "Facsimile Features", General Settings Guide Confirming by Report Print a report to confirm reception results. Journal Print the Journal to confirm the latest reception results. For details, see "Journal". Reference p.208 - Ricoh 3035 | Fax Reference - Page 214
if you require a record of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: "All", "Print per File No.", or "Print per User". 4 Note ❒ You can set whether the Journal is automatically printed after every 50 com- munications in - Ricoh 3035 | Fax Reference - Page 215
the results of communications in the order made. A Press [Information]. Print Journal B Press [Print Journal]. 4 C Select [All]. D Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. E Press [Exit] twice. The standby display appears - Ricoh 3035 | Fax Reference - Page 216
a 4-digit file number. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. E Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. F Press [Exit] twice. The standby display appears. 206 - Ricoh 3035 | Fax Reference - Page 217
senders. A Press [Information]. Print Journal B Press [Print Journal]. 4 C Select [Print per User]. D Select a user. Press [Cancel] if the user is not registered. The display returns to that of step C. Press [Clear] to return to the previous screen if a wrong user name is selected. E Press - Ricoh 3035 | Fax Reference - Page 218
/Confirming Communication Information Journal This section explains the items printed in the Journal. 4 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time - Ricoh 3035 | Fax Reference - Page 219
addresses or names of destination. When documents are transmitted from the computer to the machine, "-- • For forwarding to the folder destinations After (folder of pages Shows the number of pages transmitted extra G3 interface unit is installed, " "A" indicates re- 10. User name ception notice - Ricoh 3035 | Fax Reference - Page 220
❒ You can set whether or not to display a sender name with the User Parame- ters (switch 04, bit 5) in the Facsimile Features menu. ❒ To set the administrator e-mail address, see "System Settings", General Set- tings Guide. ❒ Depending on security settings, the Destination/Sender name may not appear - Ricoh 3035 | Fax Reference - Page 221
, the number of files to be sent, the number of Memory Lock files and the number of received documents to be printed. A Press [Information]. 4 B Press [Memory Status]. C Check the memory status. "Others" is displayed when: • storing Auto Documents. • storing Transfer Request files. • storing - Ricoh 3035 | Fax Reference - Page 222
Changing/Confirming Communication Information Reference p.139 "Sending an Auto Document" p.161 "Transfer Station" p.213 "Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)" p.222 "Printing Personal Box Documents" p.225 "Storing Documents in Information Boxes" 4 212 - Ricoh 3035 | Fax Reference - Page 223
and Stored Documents (Print/Delete Stored RX File) Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. 4 Important ❒ The optional printer/scanner functions are - Ricoh 3035 | Fax Reference - Page 224
cannot print and delete received documents using the Document Server function. ❒ You can specify and print multiple documents. For the maximum number of documents you can specify at a time, see "Maximum Values". Reference p.285 "Maximum Values" 214 "Facsimile Features", General Settings Guide - Ricoh 3035 | Fax Reference - Page 225
to that of step C. E Press [Exit] twice. The standby display appears. Note ❒ You cannot delete a document while another person is previewing or printing it using a Web Image Monitor or DeskTopBinder. ❒ You can specify and delete multiple documents. For the maximum number of documents you can specify - Ricoh 3035 | Fax Reference - Page 226
users from reading your documents. If someone sends you a document using Confidential Transmission, it is stored in memory but not automatically printed. To print indicator is lit. B Press [Information]. ZHPS061E C Press [Print Confidential RX File]. If no confidential documents have been received - Ricoh 3035 | Fax Reference - Page 227
Printing a Confidential Document D Enter a 4-digit Confidential ID using the number keys, and then press the {Start} key. E Press [Exit]. The standby display appears. 4 Note ❒ The Confidential ID differs depending on the Sender's specifications. ❒ You must enter the Confidential ID programmed - Ricoh 3035 | Fax Reference - Page 228
Information Confidential File Report When this function is turned on, this report is printed whenever your machine receives a confidential document. Note ❒ You can turn this function on or off with the User Parameters (switch 04, bit 0) in the Facsimile Features menu. Reference "Facsimile Features - Ricoh 3035 | Fax Reference - Page 229
Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock is switched on, all received documents are stored in memory and are not automatically printed. To print the documents, you have to enter the Memory Lock ID. When - Ricoh 3035 | Fax Reference - Page 230
this function. Using the key allows you to omit step B. ❒ If you print a Memory Lock File, it is deleted. Reference p.213 "Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh 3035 | Fax Reference - Page 231
Guide Personal Boxes This function lets you set up the machine so that incoming documents addressed to certain users are stored in memory instead of being printed out immediately. 4 Each user Code. This enables several individuals or departments to share a single fax machine yet be able to - Ricoh 3035 | Fax Reference - Page 232
When Using the Facsimile Function", Troubleshooting. Reference p.218 "Confidential File Report" p.222 "Printing Personal Box Documents" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting 4 Printing Personal Box Documents Follow these - Ricoh 3035 | Fax Reference - Page 233
password, press [Cancel]. The display returns to that of step D. F Press the {Start} key. To stop printing, press [Stop Printing]. The display returns to that of step D. G Press [Exit]. To print . Note ❒ If you print a Personal Box document, it is deleted. ❒ The passwords for Personal Boxes can be - Ricoh 3035 | Fax Reference - Page 234
. By scanning documents into Information Boxes, other parties can receive these documents whenever they request them. For details about the SEP Code, see "Box Settings" in "Facsimile Features", General Settings Guide. • You can program documents for this function with "Store / Delete / Print - Ricoh 3035 | Fax Reference - Page 235
SEP Codes for Reception" p.225 "Storing Documents in Information Boxes" p.227 "Printing Information Box Documents" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting Storing Documents in Information Boxes Follow these steps to store - Ricoh 3035 | Fax Reference - Page 236
pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of 4 step C. E Place the original, and then select the scan settings you require. You can also select the following settings: • Book Fax • 2 Sided Original (The optional ADF is required - Ricoh 3035 | Fax Reference - Page 237
File]. D Select the box that contains the stored file you want to print. You cannot select a box that has no stored file. E If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then - Ricoh 3035 | Fax Reference - Page 238
display appears. Deleting Information Box Documents Follow these steps to delete a file stored in an Information Box. A Press [Information]. B Press [Store / Delete / Print Information Box File]. C Press [Delete File]. D Select the box that contains the stored file you want to delete. 228 - Ricoh 3035 | Fax Reference - Page 239
then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step D. 4 F Press [Delete]. To stop deleting, press [Do not Delete]. The display returns to that - Ricoh 3035 | Fax Reference - Page 240
Changing/Confirming Communication Information 4 230 - Ricoh 3035 | Fax Reference - Page 241
you want, just by selecting it. • Storing a document does not use facsimile memory. You can send and print multiple stored documents as a single document, and also send them with scanned originals at the same time. Follow the instructions under [Select Stored File] in [Sub TX Mode] when sending or - Ricoh 3035 | Fax Reference - Page 242
Server • Number of pages you can store in the Document Server (in total - copy function, facsimile function, printer function, and scanner function) Reference p.285 "Maximum Values" "Utilizing Stored Documents", About This Machine "System Settings", General Settings Guide "Document Server", Copy - Ricoh 3035 | Fax Reference - Page 243
[Store only] is selected, "pppppppppp" is shown. E Press [File Info. Setting], and then set the user name, file name, and password as necessary. If you are not setting a user name, file name, or password, proceed to step F. You cannot change multiple documents at once. F Press [OK]. G If you have - Ricoh 3035 | Fax Reference - Page 244
file name" p.235 "Setting a password" p.242 "Changing Stored Document Information" "System Settings", General Settings Guide Programming a user name Set a user name from those programmed in the user code. User code is programmed in System Settings. A Press [User Name]. 5 B Press the user name to be - Ricoh 3035 | Fax Reference - Page 245
a Stored File B Enter the file name, and then press [OK]. C Press [OK]. Reference "Entering Text", About This Machine 5 Setting a password A Press [Password]. B Enter a password using the number keys, and then press [#]. If you make a mistake, press [Clear] or the {Clear/Stop} key before - Ricoh 3035 | Fax Reference - Page 246
change the user names, file names, and passwords of 5 stored documents. ❒ You cannot use the following transmission methods: • Free Polling Transmission • Default ID Transmission • ID Override Transmission • Immediate Transmission • Parallel Memory Transmission • On Hook Dial • Manual Dial - Ricoh 3035 | Fax Reference - Page 247
in order by programmed user name. • Press [Date] to place the documents in order of programmed date. To see details of the selected document, press [Detail]. To return to the display 5 of step C, press [Select File]. D If you select a document with a password, enter the password, and then press - Ricoh 3035 | Fax Reference - Page 248
stored documents, place the original, and then select any scan settings you require. Note ❒ You can send only copy, printer, or scanner functions. ❒ The specified documents are sent with the scan settings ❒ For the maximum number of stored pages you can send in one operation, see "Maximum - Ricoh 3035 | Fax Reference - Page 249
File Specifying documents from the File List A Press [UPrev.] or [TNext] to display the documents to be sent. B Select the file. Specifying documents by User Name A Select [Search by User Name]. 5 B Select the user name of the programmed document, and then press [OK]. To search by directly entering - Ricoh 3035 | Fax Reference - Page 250
when searching for a file name. C Select the file to be sent. Printing Stored Documents Use this function to print documents stored in the Document Server. Important ❒ When [Print 1st Page] is selected, originals larger than A4 size are printed after they are reduced to A4 size. A Press [Sub TX Mode - Ricoh 3035 | Fax Reference - Page 251
document does not have a password, proceed to step E. E Press [Print File] or [Print 1st Page]. When [Print File] is pressed, the machine prints all the pages. When [Print 1st Page] is pressed, the machine prints only the first page. To print both sides, press [Print 2 Sides]. When multiple files - Ricoh 3035 | Fax Reference - Page 252
Storing a Document Reference p.285 "Maximum Values" Changing Stored Document Information You can change the file name, user name, and password of stored documents. To change a stored document, delete the document you no longer need, and then reprogram the new document. A Press [Sub TX Mode]. 5 B - Ricoh 3035 | Fax Reference - Page 253
function. Using the key allows you to omit step A. Reference "Facsimile Features", General Settings Guide Changing a user name A Press [Change User Name]. B Press [Clear]. The user name is deleted. C Enter the new user name, and then press [OK]. Press the title word keys to switch between titles - Ricoh 3035 | Fax Reference - Page 254
] or [Delete All], and then re-enter the file name. 5 C Press [OK]. Reference "Entering Text", About This Machine Changing the password A Press [Change Password]. B Press upper [Change]. C Enter a new password using the number keys, and then press [#]. D Press lower [Change]. E Enter the - Ricoh 3035 | Fax Reference - Page 255
Deleting a Stored Document Use this function to delete stored documents. A Press [Sub TX Mode]. Sending a Stored File B Press [Select Stored File]. C Press [Manage / Delete File]. 5 D Select the document you want to delete. You can also delete multiple documents at once. 245 - Ricoh 3035 | Fax Reference - Page 256
Storing a Document E If you select a document for which a password is set, enter a password us- ing the number keys, and then press [OK]. F Press [Delete File]. G Press [Delete]. If you function. Using the key allows you to omit step A. Reference "Facsimile Features", General Settings Guide 246 - Ricoh 3035 | Fax Reference - Page 257
document created with a Windows Windows application, then select LAN-Fax as the printer, and then specify a destination. LAN-Fax enables paperless faxing from your computer to the other destinations. • In addition to sending faxes, the LAN-Fax Driver allows this machine to be used for printing - Ricoh 3035 | Fax Reference - Page 258
the Machine", General Settings Guide. Reference "Connecting the Machine", General Settings Guide "System Settings", General Settings Guide "Preparing the Machine", Printer Reference Using the Software This section provides information about LAN-Fax Driver, Address Book, and LAN-Fax Cover - Ricoh 3035 | Fax Reference - Page 259
AXP, PowerPC) environment. ❖ Location of the file The following folders are on the CD-ROM: • LAN-Fax Driver for Windows 98/Me \DRIVERS\LAN-FAX\WIN9X_ME • LAN-Fax Driver for Windows 2000/XP and Windows Server 2003 \DRIVERS\LAN-FAX\WIN2K_XP ❖ Operating environment • Computer 6 PC/AT compatible - Ricoh 3035 | Fax Reference - Page 260
❖ Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM. LAN-Fax Driver, Address Book, and LAN - Ricoh 3035 | Fax Reference - Page 261
with Windows for details. Use the following procedure to install LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor at one time. Important ❒ Before installing the above applications, install SmartDeviceMonitor for Client. A Quit all applications currently running. B Insert the CD-ROM - Ricoh 3035 | Fax Reference - Page 262
explains how to set properties required for using the LAN-Fax Driver. Note ❒ If your operating system is Windows NT 4.0, Windows 2000/XP, or Windows Server 2003, log on using an account that has Administrator rights. Setting print properties This section explains how to make settings such as paper - Ricoh 3035 | Fax Reference - Page 263
configuration Make settings for optional units installed in this machine. A On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional or Windows Server 2003, select [Printers and Faxes] on the [Start] menu. With Windows XP Home Edition, select [Control - Ricoh 3035 | Fax Reference - Page 264
[Print...] from the Windows application, then select [LAN-Fax M7] as the printer, and then specify a destination in the [LAN-Fax] dialog box. Open the application document you want to send or create a new document, and then perform the following procedure. For details, see LAN-Fax Driver's Help - Ricoh 3035 | Fax Reference - Page 265
to use this method, you need to register destinations in the address list using Address Book. A Click the [Address Book] tab. The [Address Book] tab appears. B Select a CSV file containing the desired destination list, from the [Address Book:] dropdown menu. Up to the three most recently used files - Ricoh 3035 | Fax Reference - Page 266
Individual name, company name, department name, fax number • Group: Group name If you selected [Group], proceed to step E. D If you selected [Contact the wrong destination, and then click [Delete from List]. 6 In the Address Book list box, directly enter the name you want to search for. You can - Ricoh 3035 | Fax Reference - Page 267
IP-Fax" p.61 "Sending to an E-mail Address" p.285 "Maximum Values" Specifying Options You can specify the following transmission options when sending a fax. For details about transmission options, see the LAN-Fax Driver's Help. • Sending at specific time • Print Fax Header • Attach a Cover Sheet - Ricoh 3035 | Fax Reference - Page 268
page of a transmission file. Click [Edit Cover Sheet...] to edit the cover sheet. Reference p.265 "Editing Fax Cover Sheets" 6 To specify two-sided printing Select the [Preview] check box. C Click [Print], [Send] or [Send & Print]. The [Preview] window appears. D Click [Next] or [Previous] to check - Ricoh 3035 | Fax Reference - Page 269
in the specified folder. Note ❒ Single-page documents are saved as single TIFF files, and multiple-page documents are saved as multiple TIFF files. To store the fax document on the Document Server Important ❒ If [Hard Disk Unit] is not selected in [Accessories] on the printer properties dia- log - Ricoh 3035 | Fax Reference - Page 270
When data is transmitted from the LAN-Fax Driver via the "SmartDeviceMonitor for Client" port, you have done [Send] or [Send & Print] using the LAN-Fax, and when the communication address in the [Specify destinations] field. When entering the machine's programmed address, click the [Device Address - Ricoh 3035 | Fax Reference - Page 271
transmitted, and the LAN-Fax Result Report is printed. See "System Settings", General Settings Guide for the e-mail settings, and see " printed, can be configured with User Parameters (Switch 20, bit 0) in the Facsimile Features menu. ❒ When executing [Send] or [Send & Print] with the LAN-Fax Driver - Ricoh 3035 | Fax Reference - Page 272
General Settings Guide Editing Address Book You can program and edit destinations in the address list using the Address Book. For details about the Address Book, see the LAN-Fax Driver's Help. Note ❒ You can use files created in CSV format as Address Book data. For this pur- pose, create CSV files - Ricoh 3035 | Fax Reference - Page 273
Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B machine does not support G4. ❒ For [Protocol:] under [IP-Fax address:], select [H.323] or [SIP]. ❒ To bypass the SMTP server, under the [E-mail address:] box, select - Ricoh 3035 | Fax Reference - Page 274
destinations A On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/Browse...], and then select the CSV file containing the - Ricoh 3035 | Fax Reference - Page 275
into the destination table of the LAN-Fax Driver by selecting [New/Browse...] in Address Book. Save the file again for the LAN-Fax Driver. Note ❒ When destinations registered in groups by this machine are inserted into Ad- dress Book, each person's destination is determined according to the - Ricoh 3035 | Fax Reference - Page 276
a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following . For details about operations, see Help. C Click [Save as...] on the [File] menu. D Select a folder, and then enter a file name. E Click [Save]. Note ❒ Cover sheet data is stored in its own - Ricoh 3035 | Fax Reference - Page 277
E Select the type of information from [To:]. You can select [Use Address Book], [To Whom It May Concern], [Edit Names], or [(None)]. Selecting [Edit Names] allows you to enter company, department, and 6 contact names. F To print the date, select the [With a Date] check box. G Enter the sender - Ricoh 3035 | Fax Reference - Page 278
SmartDeviceMonitor for Admin Help. Reference "Monitoring and Configuring the Printer", Network Guide LAN-Fax Operation Messages This section explains typical operation error messages displayed on the computer when using the LAN-Fax Driver, and solutions to those messages. 6 Message Causes and - Ricoh 3035 | Fax Reference - Page 279
Guide "Monitoring and Configuring the Printer", Network Guide DeskTopBinder's manual and Help 6 Viewing, Printing, user code was deleted using the Address Book Management function under System Settings, a message indicating incorrect user code entry appears. If this is the case, reprogram a user - Ricoh 3035 | Fax Reference - Page 280
dialog box appears. Clicking [PDF] causes Acrobat Reader to start and the document to be displayed. Clicking [Multi-page TIFF] causes a downloading confirmation window to appear. Note ❒ If your computer cannot be connected to Web Image Monitor, see Network Guide. ❒ To download the document data on - Ricoh 3035 | Fax Reference - Page 281
size Note ❒ For a detailed description, see Help for Web Image Monitor. ❒ When a receiver that is programmed as full mode in the Address Book re- turns a Reception Notice e-mail, the contents of the newly received e-mail overwrite the existing information. Reference p.31 "T.37 Full Mode" 271 - Ricoh 3035 | Fax Reference - Page 282
top screen is displayed. C Click [Login], and then enter the Administrator's name and password. D Click [Address Book] in the left pane. The Address Book is displayed. E Click the radio button to the left of the machine you want to modify, and then click [Change]. The [Change User] page appears - Ricoh 3035 | Fax Reference - Page 283
after "http://" in the address field. The top screen is displayed. C Click [Login], and then enter the Administrator's name and password. D Click [Address Book] in the left pane. The Address Book is displayed. E Click [Add]. The [Add User] page appears. F Check that [User] is selected in the - Ricoh 3035 | Fax Reference - Page 284
can be viewed on or downloaded to a computer using the network delivery server ScanRouter delivery software. This is a useful function, enabling you to view and store documents on your computer without printing them. Important ❒ The optional printer/scanner functions are required. ❒ The ScanRouter - Ricoh 3035 | Fax Reference - Page 285
7. Appendix This section explains features and specifications of the facsimile function. Programs If you keys), Stamp, Send Later, Confidential TX, Auto Image Density, Manual Image Density, Scan Area, Mixed Original Sizes, Auto Document, Book Fax, Polling TX, Polling RX, Transfer Req., 2 Sided - Ricoh 3035 | Fax Reference - Page 286
Appendix C Press the {Program} key. D Make sure that [Register] is selected. E Select a program number in which "pNot Stored" is shown. 7 If you make a mistake, press [Cancel] and select a program number again. When you change a Keystroke Program, press [Register] after pressing the program number - Ricoh 3035 | Fax Reference - Page 287
you can register to a Keystroke Program, see "Maximum Values". Reference p.107 "Sending at a Specific Time (Send Later)" p.285 "Maximum Values" "Entering Text", About This Machine Registering a priority the {Clear Modes} key is pressed. Reference "Facsimile Features", General Settings Guide 277 - Ricoh 3035 | Fax Reference - Page 288
Appendix Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. C Press [Change Name]. 7 D Select the program - Ricoh 3035 | Fax Reference - Page 289
Programs Deleting a Program Follow these steps to delete an unnecessary program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. C Press [Delete]. D Select the program - Ricoh 3035 | Fax Reference - Page 290
display appears. The programmed fax number appears and the registered settings are recalled. E Press the {Start} key. The machine starts to scan the original. Then, transmission starts with the recalled transmission settings. Note ❒ Using the program causes the previous settings to be cleared - Ricoh 3035 | Fax Reference - Page 291
Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative. Reference p.285 "Maximum Values" Extra G3 Interface Unit This option provides one extra G3 line connection. A maximum of two G3 interface - Ricoh 3035 | Fax Reference - Page 292
Appendix Specifications ❖ Fax Transmission and Reception Standard G3 Resolution G3: 8 × 3.85/mm, 11" × 17" Custom size: 297 × 1200 mm, 11" × 47" Maximum scanning size 297 × 1200 mm, 11" × 47" Print process Printing on standard paper using a laser Transmission speed 7 G3: 33,600 / 31,200 / - Ricoh 3035 | Fax Reference - Page 293
400 dpi (Super Fine character: optional) *1 Original size : Scanning width A3 *1 , B4 JIS *1 , A4 Communication Protocols • Transmission SMTP, TCP/IP • Reception POP3, SMTP, IMAP4, TCP/IP E-mail format Authentication method Single/Multi-part, MIME Conversion Attached file forms: TIFF-F (MH, MR - Ricoh 3035 | Fax Reference - Page 294
Destination Machines This machine can communicate with Internet Fax machines that satisfy the following specification requirements. When communicating with full mode compatible machines, you can take advantage of higher specifications for coding, original size, and resolution. For details about the - Ricoh 3035 | Fax Reference - Page 295
pages you can store in memory (using Approx. 320 A4 Standard ) Number of destinations you can register in the 2,000 destination list Number of groups check 200 200 on this machine Number of communication results printed in the 50 50 Journal Number of special senders you can - Ricoh 3035 | Fax Reference - Page 296
sent from a LAN-Fax 400 400 Driver that the machine can retain as files for each doc- 10 10 ument Number of documents you can print at a time in 30 30 [Print / Delete Stored printer function, and scanner function) (Using ITU-T q4 Chart) Approx. 9,000 Note ❒ The maximum number of pages - Ricoh 3035 | Fax Reference - Page 297
180-degree rotation printing, 173 1 Sided for 1st Page, 128 2 Sided from 1st Page, 128 2 Sided Original, 128 2 Sided Print, 5 2 sided printing, 172, 258 A Acceptable original sizes, 40 Add, 17, 186 Adding a destination, 186 Address Book, 66, 68, 249, 262 Adjust Scan Density, 5 Adjust Sound Volume - Ricoh 3035 | Fax Reference - Page 298
mail, 260 Creating a cover sheet, 266 CSI - Own Fax Number, 154 D Darker, 48 Default ID, 115 Default ID/Free Polling Reception, 122 Default ID / Free Polling RX, 92, 122 Default ID Transmission, 118, 149 Default ID TX, 118, 149 Delete, 215, 279 Delete File, 228, 245 Delete File after Printing, 214 - Ricoh 3035 | Fax Reference - Page 299
(VoIP gatekeeper), 24 Gateway (VoIP gateway), 24 Gen. Settings/ Adjust, 5 Group, 68 Group Dial, 94 H H.323, 24 H.323 Settings, 5 Having incoming documents printed on paper from the bypass tray, 180 Higher, 87 How to read this manual, 1 I ID Override, 115 ID Override Polling Reception, 122 ID - Ricoh 3035 | Fax Reference - Page 300
reduction, 177 Page separation and length reduction, 176 Paper size and scanned area, 40 Paper Tray, 5 Parallel Memory Transmission, 9, 15 Parameter Setting, 5 Password, 235 Password (PWD), 94 Password (SID), 91 Pause, 55 Pause/Redial key, 55, 69, 70 Personal Box, 221 Photo, 47 Placing into the ADF - Ricoh 3035 | Fax Reference - Page 301
Result Report, 162 Sending to an e-mail address, 61 Send Later, 107 SEP Code, 92, 224 Setting a file name, 235 Setting an e-mail destination as a BCC, 137 Setting a password, 235 Setting a scan area, 34 Setting LAN-Fax Driver properties, 252 Setting print properties, 252 SID Code, 91 Simultaneous - Ricoh 3035 | Fax Reference - Page 302
a destination using Address Book, 255 Specifying a destination using a destination list, 255 Specifying a host name, 59 Specifying an alias telephone number, 59 Specifying an IPv4 address, 57 Specifying a SIP user name, 59 Specifying documents from File List, 239 Specifying group destinations, 68 - Ricoh 3035 | Fax Reference - Page 303
Name, 234 User Tools/Counter key, 5 Using a program, 280 Using the Address Book to specify destinations, 66 Using the Document Server, 231 Using the machine's Address Book data in the destination list of the LAN-Fax, 265 Using the software, 248 V Viewing fax information using a Web browser, 269 - Ricoh 3035 | Fax Reference - Page 304
294 GB GB B779-8670 - Ricoh 3035 | Fax Reference - Page 305
. Notice to Users Accessing Analog PSTN problems, please contact your service representative in the first instance. The CE Declaration of Conformity is available by accessing the URL: http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable. Trademarks Microsoft®, Windows®, Windows - Ricoh 3035 | Fax Reference - Page 306
FAX Option Type 3045 Operating Instructions Facsimile Reference GB GB B779-8670
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FAX Option Type 3045
Operating Instructions
Facsimile Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Transmission
Other Transmission Features
Reception
Changing/Confirming Communication Information
Storing a Document
Fax via Computer
Appendix
1
2
3
4
5
6
7