Ricoh 3045 Fax Reference

Ricoh 3045 - Aficio B/W Laser Manual

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  • Ricoh 3045 | Fax Reference - Page 1
    FAX Option Type 3045 Operating Instructions Facsimile Reference 1 Getting Started 2 Faxing 3 Using Internet Fax Functions 4 Programming 5 Troubleshooting Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure
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    . For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special
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    Settings (such as Tray Paper Settings), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. ❖ Security Reference This manual is for administrators of this machine. It describes security
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    Reference (PDF file - CD-ROM 1) Describes operations, functions, and troubleshooting for the machine's scanner function. ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Document Management Utility". • DeskTopBinder Lite Setup Guide
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    the control panel 12 User Code Authentication (using a printer driver 12 Login (using the control panel 12 Log off (using the control panel 13 Login (using a printer driver 13 Login (using a Web browser 13 Log off (using a Web browser 13 2. Faxing Placing Originals 15 Setting a Scan Area 17
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    36 Mixing Scan Settings for a Multiple Page Original 38 When placing originals on the exposure glass 38 When placing originals in the optional Auto Document Feeder (ADF 38 Specifying a Destination 39 Entering a Fax Number 39 Pause ...40 Tone ...40 Entering an E-mail Address 41 When bypassing
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    Initial Settings and Adjustments 83 Programming...84 Editing ...86 Deleting ...87 Programming Destinations in the Address Book 89 5. Troubleshooting Adjusting the Volume 91 When the {Facsimile} Key Is Lit in Red 93 When Toner Runs Out 94 Error Messages and Their Meanings 95 Solving Problems
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    vi
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    users in the United States of America -Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part /TV technician for help. -Caution: Changes or modifications not expressly approved by the party responsible for compliance could void the
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    operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine. Note to users in Canada
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    the leak. • Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. Save these instructions. IMPORTANTES MESURES DE SÉCURITÉ Certalnes mesures de sécurité doivent être
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    damage that does not involve personal injury if you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in "Safety Information", General Settings Guide. * The statements above are notes for your safety. Important If
  • Ricoh 3045 | Fax Reference - Page 13
    Names of Major Functions This machine's major functions are referred to in this manual as follows: • Internet Fax (by specifying an e-mail address) → Internet Fax • Internet Fax (by specifying an IP address) → IP-Fax 5
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    6
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    tools allow you to customize default settings. See p.141 "Facsimile Features", Facsimile Reference . Counter: Displays and prints the total number of copied or printed pages. 3. Display Panel This guides you through tasks and displays the machine status. Messages ap- This
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    is shown. content changes accordingly. The indicator for the selected function lights up. 16. {Start Manual RX} key 10. Data In indicator Blinks when transmission, printing, storing to Document Server are performed with using the LAN-Fax Driver. Press when Manual Reception is set. See p.57
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    23. {Start} key Press to start faxing, or printing reports, or lists. Reading the Display 1 The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. See "Fax Destination", General Settings Guide. If you press the {Facsimile
  • Ricoh 3045 | Fax Reference - Page 18
    to enter or add fax numbers, e-mail address, or IP-Fax number. • Internet Fax setting "On": • IP-Fax, H.323, SIP setting "On": • Internet Fax setting "On" and IPFax, H.323, SIP setting "On": 10 AJC102S Note ❒ To use the Internet Fax or IP-Fax function, the optional printer/scanner unit is required
  • Ricoh 3045 | Fax Reference - Page 19
    by destination name, fax number, e-mail address or registration number. set for frequently used functions. [TX File Status] and [RX File Status] are preset. See p.145 "General Settings/Ad- 12. Appears on Destination keys programmed as a transfer station. justment", Facsimile Reference 13. Appears
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    Basic Authentication, Windows erations. Be sure to log off to prevent Authentication, LDAP Authentica- unauthorized users from using the tion, or Integration Server Authenti- machine. cation is set. Note ❒ Consult the user administrator about your login user name, password, and user code. For
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    using a printer driver) If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set, make encryption settings in the printer properties of a printer driver, and then specify a login user name and password. For details, see the printer driver Help
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    Getting Started 1 14
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    listed in "Sizes Detectable by Auto Paper Select", Copy Reference. See p.215 "Original Sizes Difficult to Detect", Facsimile Reference fax header on received faxes is printed in the following positions. • *1 On the top of the fax • *2 On the left side of the fax Reference p.83 "Initial Settings
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    Address Book. See p.61 "T.37 Full Mode". ❒ When setting bound originals (books, magazines, etc.), you can select to have either the left or right page sent first with the User Parameters. See p.62 "Book Fax", Facsimile Reference . See p.167 "User Parameters", Facsimile Reference
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    Sizes, the machine sends the originals by memory transmission. ❒ When using Mixed Original Sizes, rotation transmission is disabled. See p.79 "Transmission with Image Rotation", Facsimile Reference . A Place the originals, and then select any scan settings you require. Note
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    Faxing B Press [Scan Area]. C Press [OK]. 2 C Select the scan area. Specifying standard sizes A Press [Regular]. The selected size is shown above the highlighted [Scan Area]. Specifying programmed sizes A Press [Area 1] or [Area 2]. B Press the size of the originals to be sent, and then press [
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    sure that [Auto Detect] is selected. 2 B Press [OK]. If it is not, press [Auto Detect]. B Press [OK]. "Mixed Original Sizes" is shown above the highlighted [Scan Area]. "Auto Detect" is shown above [Scan Area]. D Specify a destination and press the {Start} key. 19
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    scanning the original, sends it. It is very convenient when you want to send an original quickly or when you want to check the destination you are sending to. When using this type of transmission, the original is not stored in memory. You can only specify one address. Note ❒ You can set the machine
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    images and the scan settings. You can store optional expansion memory installed. ❒ For details about how to confirm the transmission result, see p.31 "Confirming Transmission". ❒ A fax number, e-mail address and IP-Fax number can be specified simultaneously. Reference p.63 "Sending Internet Fax
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    C Make the scan settings you require. Reference p.39 "Entering a Fax Number" p.41 "Entering an E-mail Address" p.43 "Entering an IP-Fax Destination" 2 p.45 "Using the Destination List to Specify Single or Group Des- tinations" Reference p.34 "Scan Settings" p.35 "Original Type" p.36 "Image
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    Note ❒ Pressing switches the destination list between fax number, e-mail address, and IP-Fax number. ❒ To specify another destination, repeat steps E and F. G Press the {Start} key. D Make the scan settings you require. E Press the {Start} key. The machine starts scanning. F Place the next original
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    To check the transmission progress, print the TX file list. See p.26 "Printing a List of Files in Memory (Print TX File List)", Facsimile Reference . If the optional extra G3 interface unit is installed, you can use the Simultaneous Broadcast function to send faxes simultaneously
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    transmission simply by removing them. While the Original Is Being Scanned While the Original Is Being Transmitted Note ❒ If the transmission finishes while you are {Clear/Stop} key. The machine stops scanning. Note ❒ You can also cancel a Memory Transmission by pressing [Change / Stop TX File]. 25
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    Use this procedure to cancel a trans- mission after the original is scanned. To cancel transmission to some desti- 2 nations that a fax is sent to, see p.20 "Deleting a Destination", Facsimile Reference . Note A Press [Change / Stop TX File]. ❒ If the desired file is not
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    C Press [Stop Transmission]. Note ❒ To cancel another file, repeat steps B and C. ❒ To cancel stopping transmission, press [Save]. D Press [Exit]. Canceling a Memory Transmission 2 The standby display appears. 27
  • Ricoh 3045 | Fax Reference - Page 36
    p.34 "Scan Settings" D Specify a destination. Limitation ❒ Group cannot be used for Im- mediate Transmission. The machine automatically changes to Memory Transmission. Note ❒ If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. Reference p.39 "Entering a Fax Number
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    down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. F Place the next original on the expo- sure glass within 10 seconds after the machine has finished scanning the first original. Immediate Transmission 2 G Repeat steps D to F for
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    Faxing an Immediate Transmission by pressing [Stop Transmission]. ❒ If the transmission finishes while you are carrying out this procedure, it is not canceled. into the ADF, you can also cancel an Immediate Transmission by removing the original. After You Have Pressed the {Start} Key Use this
  • Ricoh 3045 | Fax Reference - Page 39
    Result Report to check each transmission result regardless of status. This report is printed each time a Memory Transmission is completed if turned on with User Parameters. See p.167 "User Parameters", Facsimile Reference (switch 03, bit 0). You can also print the report by
  • Ricoh 3045 | Fax Reference - Page 40
    Report printed by the machine. programmed to a Quick Operation key, select the destination for notification from the Internet Fax destinations in the destination list. You can set whether to use both of these together in User Parameters. See p.167 "User Parameters", Facsimile Reference
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    can display a sender name with the User Parameters. See p.167 "User Parameters", Facsimile Reference (switch 04, bit 5). not to print this report and the fax document could not be successfully transmitted, the Error Report is printed instead. If E-mail TX Results is programmed
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    162 "Printing Journal", Facsimile Reference . ❒ Sending with Super Fine resolution requires that the machine has the optional expansion memory, and the other party's machine has the capability to receive fax documents at Super Fine resolution. Note ❒ The machine supports Standard
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    is selected. ❒ If you send a fax document with [Text / Photo] or [Photo] and the background of the received image is dirty, reduce the density setting and resend the fax. See p.36 "Image Density (Contrast)". ❒ You can set the original type that is selected right after the machine is turned on or the
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    Faxing A Press [Original Type]. ❖ Combined Auto and Manual Image Density You can only adjust image density the machine is turned on or the {Clear Modes} key is pressed, with [Auto Image Density] under Gen. Settings/ Adjust. See p.145 "General Settings/Adjustment", Facsimile Reference
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    it is selected, press [Auto Image Density] to turn it off. B Press [iLighter] or [Darkerj] to adjust the density. The square moves. Combined Auto and Manual Image Density A Select the [Auto Image Density]. B Press [iLighter] or [Darkerj] to adjust the density. The square moves. Scan Settings 2 37
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    glass Note ❒ While the machine is beeping, you have about 60 seconds (10 seconds for Immediate Transmission) to select density, resolution, and original type. The time remaining is shown on the display. A Check which pages you want to scan with different settings. B Remove the previous page and
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    unit is installed, select G3 before pressing the {Start} key. See p.60 "Changing the Line Port", Facsimile Reference . ❒ Press [ProgDest] after entering the fax number to store the fax number in the destination list. See p.45 "Registering Entered Destinations to the Address Book
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    {Tone} 2 key, the machine dials the number us- ing tonal signals. Limitation ❒ Certain services may be unavailable even when using the {Tone} key. Note ❒ If you press the {Pause/Redial} key at the first digit, the Redial screen appears. See p.47 "Redial", Facsimile Reference
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    A Press to switch the destination to e-mail address. B Enter the fax number using the number keys. C Press the {Tone} key. B Press [Manual Input]. D Enter the number you want to tone dial using the number keys. Note ❒ Depending on security settings, [Manual Input] may not appear, and you may
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    characters correctly. ❒ To change the e-mail address after pressing [OK], press [Edit Dest.], re-enter an e-mail address, and then press [OK]. Reference "Entering Text", General Settings Guide The destination is specified. ify the IP address at the domain part of the e-mail address. ❖ Specify the
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    Text", General Settings Guide The destination is specified. Note ❒ Depending on security settings, [Manual Input] may not appear, and you may be unable to enter the IP-Fax destination. Note ❒ Press [ProgDest] in this order to store the entered IP-Fax destination in the Address Book. See p.45
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    on the network to which this machine is connected or this machine's configuration, enter the IP-Fax destination as follows: gateway (G3 fax connected to the public telephone line, etc.) into the Address Book or Destination List, you must specify its machine telephone number. To send from an
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    {Facsimile} key after changing the contents of the Address Book, the "Destination list / machine settings are updated." message appears. Press [Exit]. The standby display appears. Reference "Fax Destination", General Settings Guide "E-mail Destination", General Settings Guide "Registering Names to
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    . See p.74 "Label Insertion", Facsimile Reference . ❒ To check the contents of the Groups, print the list. See "Administrator Tools", General Settings Guide. A Press to switch the destination between fax number, e-mail address, and IP-Fax number. B Press the title word key
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    by pressing the address, or IP-Fax is programmed. Press [Cancel] to change the destination. If the destination in destination type does not exist, you can prioritize a destination you want to quote. See p.167 "User Parameters", Facsimile Reference (switch 32, bit 0). ❒ To select
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    lists for a particular Search by Destination Name destination. 2 ❖ Search by Destination Name p.48 "Search by Destination A Press , the magnifier icon. Name" ❖ Search by Fax Number p.49 "Search by Fax Number" ❖ Search by E-mail Address p.50 "Search by E-mail Address" ❖ Search by IP-Fax
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    Delete All], and then enter the destination name again. Search by Fax Number A Press , the magnifier icon. E Confirm the entered finished, a result appears. F Select a destination. C Press [Fax Number]. Note ❒ If the desired destination does not appear, use [U] or [T] to scroll through the list
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    the entered fax numbers and press [OK]. 2 B Press [Advanced Search]. A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. C Press [E-mail Address]. Note ❒ If the desired destination does not appear, use [U] or [T] to scroll through the list
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    A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. C Press [Search IP-Fax Dest.]. Note ❒ If the desired destination does not appear, use [U] or [T] to scroll through the list. D Enter an IP-Fax destination to search for, and then press [OK
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    entered IP-Fax destination 2 and press [OK]. A search-in-progress message appears. When the search is finished, a result list. B Press [Search LDAP]. C Press [Select Server]. D Select the LDAP server to search through. Note ❒ LDAP servers can be programmed under System Settings. See Network Guide
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    (Name, E-mail Address, Fax Number, Company Name, Change/Delete LDAP Server under System Settings. See Network Guide for the details. ❒ The string you enter in the [Name] condition field is read as the first or last name, depending on the administrator's setting supported by the LDAP server). 53
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    retrieved by the search depends on the searching method support- A Press to switch the destina- tion between fax number, e-mail ed by the LDAP server. However, address, and IP-Fax number. B the address programmed first is normally retrieved. Press [Registration No.]. ❒ Press [Detail] to
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    Note ❒ The title word key switches to the destination list to which the specified destination is programmed. ❒ If the "Cannot find the specified Registration No." message appears, the specified registration number is wrong. Press [Exit], check the registration number again, and then follow the
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    call comes in, the machine rings. If the call is a fax document, you must switch manually to facsimile mode. ❖ Auto Reception When a telephone call comes in, the machine automatically receives it as a fax document. Use this setting on a dedicated fax line. Note ❒ The optional handset or an ex
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    mode, and then press [OK]. The standby display appears. Note ❒ To cancel the selection, press [Cancel]. Receiving a Fax in Manual Reception Mode A When the machine rings, pick up the optional handset or the handset of the external telephone. B If you hear beeps, press the {Start} key or the {Start
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    Faxing 2 58
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    Functions (by Specifying an E- mail Address)". • IP-Fax function. See p.77 "Internet Fax Functions (by Specifying an IP Ad- dress)". Internet Fax Functions (by Specifying an Email Address) The optional printer/scanner unit is required. This machine converts scanned document images to e-mail format
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    in order to use its Internet Fax functions. See "Connecting and Setting Up", Network Guide. Note 3 ❒ The Internet Fax function supported by this machine is compliant with ITU- T Rec. T.37. See p.212 "Compatible Machines", Facsimile Reference . ❒ You can receive e-mail
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    Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Confidential Reception • Memory Lock Reception • Polling Reception • SEP Code reception • Authorized Reception • Reception File Print Quantity T.37 Full Mode This machine is T.37 full mode
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    a destination in the Address Book using Web Image Monitor, program the T.37 full mode supporting machine as the T.37 full mode destination. See p.125 "Programming Destination Information from Web Browser", Facsimile Reference . ❒ If you use Internet Fax transmission, you can
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    the network settings in the System Settings menu. See "Setting Up the Machine on a Network", Network Guide. • Program the sender to the destination list and set "Use Name as" to "Sender". See "Fax Destination", General Settings Guide. When sending documents, you can set e-mail options using [Sub
  • Ricoh 3045 | Fax Reference - Page 72
    p.148 "E-mail Settings", Facsimile Reference . ❒ See p.76 "Received Images" for how e-mail is actually received by the computer when it is sent with mail options selected. ❒ If you send Internet Fax documents specifying a user code, and the e-mail address is set as the routing
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    C When you set an e-mail option, press [Sub TX Mode]. Sending Internet Fax Documents B Select the subject from the displayed list. If you are not setting e-mail options, proceed to step G. D Press [E-mail Options]. The selected subject appears in 3 the manual input column. To enter the subject
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    Using Internet Fax Functions D After entering the subject, press [OK]. To enter the text A Press [Change] for Enter Text. 3 Reference "Entering Text", General Set- B Select a text, and then press [OK]. tings Guide Entered characters appear in the manual input column. Note ❒ You can add a
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    the destination in the Address Book. See p.61 "T.37 Full Mode". Reference p.34 "Resolution" p.35 "Original Type" p.36 "Image Density (Contrast)" I Enter the e-mail address. G Place the original. Note ❒ Place the original in the same man- ner as a standard fax. See p.15 "Placing Originals
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    destinations using the destination list. ❒ To be extra sure a destination is added, in User Parameters you can set the machine so that [Add] must be pressed each time a destination is added. See p.167 "User Parameters", Facsimile Reference (switch 17, bit 2). K Specify the next
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    in the e-mail text. To check the host name and e-mail address, see "Setting Up the Machine on a Network", Network Guide. ❖ When Stamp Sender Name is set to [On]: This e-mail was sent from "Host Name" (product name) 3 From Stamp Sender Name(Fax Queries to: "Administrator's e-mail Message NO.xxxx
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    server setting specified in the Address Book is enabled. ❒ To send Internet Fax documents from a computer, use the LAN-Fax Driver to specify whether or not to bypass the SMTP server. When sending with the [Use device address] check box selected, the SMTP server setting specified on this machine is
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    the transmission print the Reception Notice. This was received. can be set with User Parameters. Limitation See p.167 "User Parameters", Facsimile Reference (switch 21, bit 0). available if the receiver supports MDN (Message
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    the {Clear Modes} key. Note ❒ When originals are placed into the ADF, you can cancel transmission simply by removing them. The machine stops scanning. Note ❒ You can also cancel scanning by pressing [Stop Scanning]. ❒ Scanning may be completed while you are performing the cancel operation. 72
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    Fax After the Original Is Scanned C Press [Stop Transmission]. Note ❒ Depending on the paper size and time when you cancel the transmission, you cannot cancel transmission of an Internet Fax. A Press [Change not be selected as the destination appears as "*", depending on the security settings. 73
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    in "System Settings". See "File Transfer", Network Guide. ❒ With User Parameters, you can have the machine send the return receipt in response to the reception notice request attached to the sent e-mail. See p.167 "User Parameters", Facsimile Reference (switch 21, bit 1). 74
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    Operation key beforehand. See p.145 "General Settings/Adjustment", Facsimile Reference . A Press [Manual E-mail RX]. Receiving Internet Fax Documents 3 The machine accesses the server to check for e-mail and receives any new e-mails. B Check the message, and then press [Exit
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    sender name differs according to that of the Stamp Sender Name setting and other functions. 4. Date The date and time of e-mail transmission 5. To The e-mail address of the recipient 76 AJC004S 6. Subject Shows the subject specified in "E-mail Options" at the time of transmission. If no subject is
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    Address) Internet Fax Functions (by Specifying an IP Address) The optional printer/scanner unit is required. The IP-Fax Fax Settings in the Facsimile Features menu. See p.150 "IP-Fax Settings", Facsimile Reference . When using a SIP server, you can send by specifying SIP User
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    Using Internet Fax Functions 3 AJA003S Note ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under IP-Fax Settings. See p.150 "IP-Fax Settings", Facsimile Reference . ❒ IP-Fax supported by this machine is ITU-T Rec. T.38 compliant. 78
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    address. Notes on Using IP-Fax • You cannot send to a firewall-protected network. • You cannot use telephones on a LAN. Functions Not Available for IP-Fax Transmission You can use the following functions with standard fax transmission, but not IPFax transmission: • Batch transmission • Manual
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    in the System Settings menu beforehand. See Network Guide. B Specify the IP-Fax destination of the receiver. Note ❒ To send via the Internet, the receiver's machine must also be connected to the Internet. You cannot send to a firewall-protected network. ❒ For a list of gateways (T.38-compliant
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    you can set the machine so that [Add] must be pressed each time a destination is added. See p.167 "User Parameters", Facsimile Reference (switch 17, bit 2). D Specify the next destination. Note ❒ Pressing switches the desti- nation list between fax number, e-mail address, and IP
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    Using Internet Fax Functions 3 82
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    settings from the User Parameter List. It is recommended that you print and keep the User Parameter List when you program or change settings. See p.172 "Printing the User Parameter List", Facsimile Reference . ❖ Fax Header The Fax Header is printed as the header of every fax
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    Number, and then press [OK]. C Make sure the [Gen. Settings/ Ad- just] screen is displayed. 84 Note ❒ You need to add your fax number to the programmed Fax Header in this step so that your Fax Header contains both your Own Name and your fax number. Reference "Entering Text", General Settings Guide
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    then press [OK]. Note ❒ The display differs depending on the optional units installed on the machine. C Enter your own facsimile's number using the number keys, and then press [OK]. Reference "Entering Text", General Settings Guide Note ❒ To enter a + sign or a space, press [+] or [Space]. ❒ If
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    you want to edit. 4 A Press the {User Tools/Counter} key. B Press [Facsimile Features]. G Press [Backspace] or [Delete All], and then re-enter the name or number. C Make sure the [Gen. Settings/ Adjust] screen is displayed. D Press [Program Fax Information]. Note ❒ When specifying your own
  • Ricoh 3045 | Fax Reference - Page 95
    of deleting. A Press the {User Tools/Counter} key. Note ❒ When specifying your own fac- simile's number, press [OK]. I Press [Exit]. B Press [Facsimile Features]. 4 J Press the {User Tools/Counter}key. The standby display appears. C Make sure the [Gen. Settings/ Adjust] screen is displayed
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    Information]. G Press [Backspace] or [Delete All], and then press [OK]. E Press [Fax Header], [Own Name], or [Own Fax Number] to delete. 4 Note ❒ When deleting your own facsimile's number, press [Clear] or the {Clear/Stop} key, and then press [OK]. H Press [Exit]. F Press the
  • Ricoh 3045 | Fax Reference - Page 97
    register programmed fax numbers, e-mail addresses, IP-Fax numbers, and folder destinations in a Group. Note ❒ When you press the {Facsimile} key to show the facsimile initial display after changing the contents of the Address Book, the "Destination list / machine settings are updated." message
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    Programming 4 90
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    At Reception Heard when the machine receives a document. ❖ At Dialing Heard after pressing the {Start} key, until the line connects to the destination. ❖ At Printing Heard when a received document is printed. See p.97 "Print Completion Beep", Facsimile Reference . Note ❒ You can
  • Ricoh 3045 | Fax Reference - Page 100
    Troubleshooting E Press [Lower] or [Louder] for each item, and then press [OK]. Note ❒ You can hear the actual volume by pressing [Check]. ❒ If you press [Cancel], the volume setting is canceled. The display 5 returns to that of step D. F Press the {User Tools/Counter} key. The standby
  • Ricoh 3045 | Fax Reference - Page 101
    Remove the paper from the tray. The facsimile has a problem. Record the code 5 number shown in the display and contact your service representative. See p.95 "Error Mes- sages and Their Meanings". The copier will still function normally. Add more paper. "Loading Paper", General Settings Guide
  • Ricoh 3045 | Fax Reference - Page 102
    Troubleshooting When Toner Runs Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send fax documents. Important ❒ If number of communications executed after the toner has run out and not listed in the
  • Ricoh 3045 | Fax Reference - Page 103
    is a problem with the fax. Record the code number shown in the display and contact your service representative. The copy function will still work normally. If you press [Exit], the machine returns to standby mode and starts transmitting the stored pages. Remove the paper from Internal Tray 1. The
  • Ricoh 3045 | Fax Reference - Page 104
    the H.323 gatekeeper", Facsimile Reference • Consult your network administrator. Check whether there are any net- Cannot access gatekeeper. work problems. [13-11] • Check that the gatekeeper address is correctly programmed in IP-Fax Settings under Facsimile Features. You can
  • Ricoh 3045 | Fax Reference - Page 105
    the SIP server", Facsimile Reference • Consult your network administrator. Check whether there are any net- Cannot access SIP server. work problems. • Check that the SIP server address is cor- [13-18] rectly programmed in IP-Fax Settings under Facsimile Features. You
  • Ricoh 3045 | Fax Reference - Page 106
    problems. • Check that the machine e-mail address is [14-33] correctly programmed from File Transfer under System Settings. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help. Reference "File Transfer", Network Guide • Consult your network administrator
  • Ricoh 3045 | Fax Reference - Page 107
    Help. Reference "File Transfer", Network Guide • Consult your network administrator. Check whether there are any net- No machine e-mail address is programmed. work problems. [15-03] • Check that the machine e-mail address is correctly programmed using File Transfer under System Settings. You
  • Ricoh 3045 | Fax Reference - Page 108
    problems. [15-12] • Check that the user name and password of the Fax E-mail Account are correctly programmed from File Transfer under System Settings. You can also use Web Image Monitor for confirmation. See the Web Im- age Monitor's Help. Reference "File Transfer", Network Guide • Check that
  • Ricoh 3045 | Fax Reference - Page 109
    run out. Replace Settings Guide the toner cartridge soon. The machine failed to print received fax documents. If this happened when the Receive File indicator was lit, low paper or toner levels may have caused printing to stop. p.85 "Substitute Reception", Facsimile Reference
  • Ricoh 3045 | Fax Reference - Page 110
    p.17 "Setting a Scan Area" LAN-Fax Driver does not work. The entered login user name, login password, or driver encryption key is incorrect. Check your login user name, login password, or driver encryption key, and enter them correctly. Ask the administrator. A high security level is set by the
  • Ricoh 3045 | Fax Reference - Page 111
    Internet Fax document cannot be sent. Set Max. E-mail Size to [Off], or set the maximum email size to a larger value. Then, re-send the document. p.148 "E-mail Settings", Facsimile Reference When a correct password is Documents are locked by a se- Ask the administrator. entered
  • Ricoh 3045 | Fax Reference - Page 112
    Troubleshooting Problem Causes and solutions Reference Although a group specification was set for the following, reception was not possible. Receiving Station for Transfer Request, End Receiver for Transfer Box, Forwarding, Forwarding of Special Sender, Reception Report e-mail, Email TX Results,
  • Ricoh 3045 | Fax Reference - Page 113
    a Memory sion. scanned, press [Stop Scanning] Transmission" or the {Clear/Stop} key. If the original is being sent or if it is in standby, press [Change / Stop TX File] or the {Clear/Stop} key. p.25 "Canceling a Memory Transmission" p.19 "Canceling a Transmission", Facsimile Reference
  • Ricoh 3045 | Fax Reference - Page 114
    39 Destination list, 39, 45 Detail, 34 Display, 9 Display panel, 7 E Edit Dest., 42, 43 E-mail Address, 50 E-mail Options, 65 E-mail text, 69 Entering a fax number, 39 Entering an e-mail address, 41 Entering an IP-Fax destination, 43 Enter key (# key), 8 Enter Text, in e-mail, 63 Error messages and
  • Ricoh 3045 | Fax Reference - Page 115
    an IP address), 77 Internet Fax precautions, 60 IP-Fax destination, 44 L Lighter, 37 Login Control panel, 12 Printer driver, 13 Web browser, 13 Log off Control panel, 13 Web browser, 13 Louder, 92 Lower, 92 M Main power indicator, 8 Manual e-mail reception, 75 Manual E-mail RX, 75 Manual Input, 41
  • Ricoh 3045 | Fax Reference - Page 116
    / Photo, 35 Title 1, 46 Title 2, 46 Title 3, 46 Title word key, 11 Tone, 40 Tone key, 8, 41 Toner, 94 Transmission modes, 20 Transmissions that bypasses the SMTP server, 70 Troubleshooting, 91 TTI->Fax Header, 83 U User authentication, 12 User Code Authentication Control panel, 12 Printer driver, 12
  • Ricoh 3045 | Fax Reference - Page 117
    MEMO 109
  • Ricoh 3045 | Fax Reference - Page 118
    MEMO 110 EN USA B779-8510
  • Ricoh 3045 | Fax Reference - Page 119
    request that you disconnect the equipment until the problem is resolved. 8. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 9. Connection to party line service is subject to state tariffs. Contact the
  • Ricoh 3045 | Fax Reference - Page 120
    FAX Option Type 3045 Operating Instructions Facsimile Reference B7798510 Printed in Japan EN USA B779-8510
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FAX Option Type 3045
Operating Instructions
Facsimile Reference <Basic Features>
FAX Option Type 3045
Operating Instructions
Facsimile Reference
<Basic Features>
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in the “General Settings Guide” before using the machine.
Getting Started
Faxing
Using Internet Fax Functions
Programming
Troubleshooting
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5