Ricoh 3045 Fax Guide
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- Ricoh 3045 | Fax Guide - Page 1
FAX Option Type 3045 Operating Instructions Facsimile Reference 1 Transmission 2 Other Transmission Features 3 Reception 4 Changing/Confirming Communication Information 5 Storing a Document 6 Fax via Computer 7 Appendix Read this manual carefully before you use this machine and keep it handy for - Ricoh 3045 | Fax Guide - Page 2
and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company - Ricoh 3045 | Fax Guide - Page 3
User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner - Ricoh 3045 | Fax Guide - Page 4
are supported might also differ slightly from those of this machine. ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to - Ricoh 3045 | Fax Guide - Page 5
TABLE OF CONTENTS Manuals for This Machine i NOTICE ...1 Important Safety Instructions 4 Caution ...4 How to Read This Manual 5 Symbols ...5 Names of Major Functions 5 Reading the Display 6 Reading the Display Panel and Using Keys 7 Function List ...9 1. Transmission Transmission Modes 13 - Ricoh 3045 | Fax Guide - Page 6
E-mail Address 84 Search by IP-Fax Destination 86 Search by LDAP Server 87 Search by Registration Number 90 On Hook Dial ...91 External Telephone On Hook Dial 92 Manual Dial ...93 Advanced Features 94 Setting SUB Codes for Transmission 94 Setting a password 95 Setting SEP Codes for Reception - Ricoh 3045 | Fax Guide - Page 7
140 Setting an e-mail destination as a BCC 142 Standard Message Stamp 143 Sending an Auto Document 144 Printing documents stored as Auto Documents 146 Stamp ...147 Transmission Options 148 Fax Header Print 149 Label Insertion ...150 Reduced Image Transmission 152 Auto Reduce...153 Default ID - Ricoh 3045 | Fax Guide - Page 8
a Simultaneous Broadcast 190 Adding a Destination 192 Changing the Transmission Time 194 Changing the SMTP Server Setting 195 Printing a File from Memory 197 Printing a List of Files in Memory (Print TX File List 199 Resending a File 200 Checking the Transmission Result (TX File Status - Ricoh 3045 | Fax Guide - Page 9
Using the Software 254 LAN-Fax Driver...255 Address Book ...255 LAN-Fax Cover Sheet Editor 256 Auto Run program 256 Installing Individual Applications 257 Setting LAN-Fax Driver Properties 258 Setting print properties 258 Making settings for option configuration 259 Basic Transmission 260 - Ricoh 3045 | Fax Guide - Page 10
Checking Transmission Using LAN-Fax Driver 266 Confirming Transmission Results by E-mail 266 LAN-Fax Result Report 267 Printing and Saving 268 Editing Address Book 268 Programming new destinations 269 Editing programmed destinations 270 Deleting programmed destinations 270 Using the Machine - Ricoh 3045 | Fax Guide - Page 11
is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. H In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 1 - Ricoh 3045 | Fax Guide - Page 12
commission, public service commission or meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an does not exceed five. ❖ Note to users in the United States of America ❖ Note: This equipment has been : Changes or modifications not expressly approved by the - Ricoh 3045 | Fax Guide - Page 13
the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine. ❖ Note to users in - Ricoh 3045 | Fax Guide - Page 14
leak. • Use only the power cord and batteries indicated in this manual. Do not dis- pose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. Save these instructions. IMPORTANTES MESURES DE SÉCURITÉ Certalnes mesures de sécurité doivent être - Ricoh 3045 | Fax Guide - Page 15
originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information. [ ] Indicates the - Ricoh 3045 | Fax Guide - Page 16
an original, press the {Clear Modes} key. • If you are in User Tools mode, press the {User Tools/Counter} key. Reference "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 6 - Ricoh 3045 | Fax Guide - Page 17
printer/scanner func- tions are required. ❖ Initial Display 1. Allows you to select scanning conditions and sizes. 2. Displays the date and time. Dis- plays the name, facsimile number of the destination, and the size of the original when transmitting. When user authentication is set, a login user - Ricoh 3045 | Fax Guide - Page 18
the Address Book" p.79 "Searching for a Destination in the Address Book" p.111 "Other Transmission Features" p.189 "Changing/Confirming Communication Information" p.237 "Storing a Document" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions - Ricoh 3045 | Fax Guide - Page 19
"Facsimile Features", General Settings Guide. ❖ Gen. Settings/ Adjust Function name Memory / Immed. Transmission Switch Text Size Priority Original Type Priority Auto Image Density Adjust Scan Density Select Title Change Initial Mode Adjust Sound Volume Program Fax Information Scan End Reset TX - Ricoh 3045 | Fax Guide - Page 20
Authorized RX Forwarding RX File Print Qty 2 Sided Print RX Reverse Printing Paper Tray Specify Tray for Lines Checkered Mark Center Mark Print Reception Time ❖ E-mail Settings Function name Internet Fax Settings Max. E-mail Size SMTP RX File Delivery Settings Description Specify the method for - Ricoh 3045 | Fax Guide - Page 21
Set the SIP server's IPv4 address or host name, and SIP user name. Register, change, or delete the gateway used for transmission to IP-Fax. ❖ Administrator Tools Function name Program / Change / Delete Standard Message Store / Change / Delete Auto Document Program / Change / Delete Scan Size Print - Ricoh 3045 | Fax Guide - Page 22
the administrator user code for managing documents using Web Image Monitor or DeskTopBinder. Using Menu Protect, you can prevent unauthenticated users from changing the user tools. You can set whether the Folder Transfer Result Report is transmitted to the specified email address, when folders are - Ricoh 3045 | Fax Guide - Page 23
take the document away with you. You can also send the same original to several destinations. ❖ Immediate Transmission Immediately dials the destination number, and while scanning the original, sends it. It is very convenient when you want to send an original quickly or when you want to - Ricoh 3045 | Fax Guide - Page 24
Check the display to see which mode is currently active. You can change transmission mode by pressing [Immed. TX] or [Memory TX]. Note ❒ You can set the machine . Transmission Switch] under Gen. Settings/ Adjust in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 14 - Ricoh 3045 | Fax Guide - Page 25
standard fax, Internet Fax and IP-Fax. Important 1 ❒ If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed - Ricoh 3045 | Fax Guide - Page 26
F Specify the next destination. Pressing switches the destination list between fax number, e-mail ad- dress, and IP-Fax destination. To specify another destination, repeat steps E and F. G Press the {Start} key. The machine dials the destination. After scanning, the standby display appears. 16 - Ricoh 3045 | Fax Guide - Page 27
61 "Sending by IP-Fax" p.65 "Sending to an E-mail Address" p.70 "Using the Address Book to Specify Destinations" p.72 "Specifying Group Destinations" p.73 "Chain Dial" p.74 "Redial" p.291 "Maximum Values" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh 3045 | Fax Guide - Page 28
the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. The machine starts scanning. F Place the next original on the exposure glass within 60 seconds after the ma- chine has finished scanning the first original. G Repeat steps D to F for all - Ricoh 3045 | Fax Guide - Page 29
will stop. The Communication Result Report is printed and files are deleted. ❒ When using Parallel Memory Transmission, only the page number is printed on the header of the fax, the total number of originals is not automatically printed. Reference "Facsimile Features", General Settings Guide 19 - Ricoh 3045 | Fax Guide - Page 30
with the User Parameters (switch 14, bit 2) in the Facsimile Features menu. ❒ The originals to be transmitted at a specific time is sent at that time. ❒ If fax memory is overloaded, documents may not be sent in the order they were scanned. Reference "Facsimile Features", General Settings Guide 20 - Ricoh 3045 | Fax Guide - Page 31
are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C. To check the transmission progress, print the TX file list. If the optional extra G3 interface unit is installed, you can use the Simultaneous Broadcast function to send faxes simultaneously on different phone - Ricoh 3045 | Fax Guide - Page 32
Internet Fax, the mode is switched to Memory Transmission while an e-mail address is being entered. ❒ Group cannot be used for Immediate Transmission. You cannot send the same document to multiple destinations (broadcasting). If you specify broadcast or transmission for a group, the machine changes - Ricoh 3045 | Fax Guide - Page 33
number. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". E Press the {Start} key. The machine dials a destination. After transmission, the standby display appears. Note ❒ Documents are not stored in memory. Reference p.36 "Placing Originals" p.49 - Ricoh 3045 | Fax Guide - Page 34
exposure glass. 1 A Make sure that [Immed. TX] is selected. B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. F Place the next original on the exposure glass within 10 seconds after the ma- chine has - Ricoh 3045 | Fax Guide - Page 35
mode, and other transmission settings before transmitting. 1 A Press the {Check Modes} key, and then check the transmission settings. The following display appears. B After checking the settings on the display, press the {Check Modes} key. The display before the {Check Modes} key was pressed - Ricoh 3045 | Fax Guide - Page 36
, specify its alias telephone number. Specify addresses of the gatekeeper or SIP server (proxy server, register server, redirect server) as appropriate in IP-Fax Settings in the Facsimile Features menu. When using a SIP server, you can send by specifying SIP user name. You can also transmit to - Ricoh 3045 | Fax Guide - Page 37
1 ALT001S Important ❒ The optional printer/scanner functions are required. ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under IP-Fax Settings in the Facsimile Features menu. ❒ The facsimile function of this machine cannot be used with IPv6. ❒ Before - Ricoh 3045 | Fax Guide - Page 38
Reference p.157 "Types of Reception" "Connecting the Machine", General Settings Guide 1 "System Settings", General Settings Guide "Facsimile Features", General Settings Guide Terminology The following are words you should know when using IP-Fax numbers to IPv4 addresses and performs - Ricoh 3045 | Fax Guide - Page 39
printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the operation switch does not delete stored documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. Reference - Ricoh 3045 | Fax Guide - Page 40
the relevant e-mail address. You can also print or forward received e-mail messages. ALT002S Important ❒ The optional printer/scanner functions are required. ❒ To use Internet Fax functions, this machine must be connected to a LAN and set up correctly in "System Settings". ❒ The facsimile function - Ricoh 3045 | Fax Guide - Page 41
Status)". Reference p.68 "Bypassing the SMTP server" p.135 "E-mail Options" p.165 "Received Images" p.202 "Checking the Transmission Result (TX File Status)" p.290 "Specifications Required for the Internet Fax Destination Machines" "Connecting the Machine", General Settings Guide "System Settings - Ricoh 3045 | Fax Guide - Page 42
Fax transmission, documents are sent at "Detail" resolution, even if you specify "Super Fine". To send a document at "Super Fine", configure the Full Mode when registering the destinations in the Address Book. • If a transmission is not successful, this machine usually receives an e-mail error - Ricoh 3045 | Fax Guide - Page 43
Error Correction Mode) Functions Not Available by E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Confidential Reception • Memory Lock Reception • Polling Reception • SEP Code Reception • Authorized Reception • Reception File Print - Ricoh 3045 | Fax Guide - Page 44
: From "Own Fax Number"(Fax Message NO.xxxx) • If only Own Name is programmed: From "Own Name"(Fax Message NO.xxxx) • If neither Own Fax Number nor Own Name are programmed: Fax Message NO.xxxx Note ❒ "xxxx" is the document number that appears in the Journal. Reference p.113 "Sender Settings" 34 - Ricoh 3045 | Fax Guide - Page 45
. If you know the receiver's reception capability, you can set it manually. ❖ Requesting a Reception Notice When the receiver's machine supports T.37 full mode and is programmed as a full mode machine in the Address Book, the machine requests the reception notice from the receiver. Then, the - Ricoh 3045 | Fax Guide - Page 46
into the ADF "Placing Originals in the Auto Document Feeder", Copy/Document Server Reference "Originals not recommended for the Auto Document Feeder (ADF)", Copy/Document Server Reference Note that [Special Original] of the copy function cannot be used with the facsimile function. Place the - Ricoh 3045 | Fax Guide - Page 47
the Internet Fax function, originals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver's machine is compliant with the T.37 full mode, originals are sent at the size specified in the Address Book. ❒ Information about this machine is printed at the destination - Ricoh 3045 | Fax Guide - Page 48
with Image Rotation" p.130 "Book Fax" p.132 "Two-Sided Transmission (Double-Sided Transmission)" "Facsimile Features", General Settings Guide "Placing Originals", Copy/Document Server Reference Setting a Scan Area Normally, a placed original is scanned according to the automatically detected size - Ricoh 3045 | Fax Guide - Page 49
sizes, use the Mixed Original Sizes function. If the machine cannot detect the original size, a confirmation message appears. 1 Place the original again. A Place the original, and then select the scan settings you require. B Press [Scan Area]. C Make sure that [Auto Detect] is selected. If - Ricoh 3045 | Fax Guide - Page 50
that can be specified are A4KL, B4 JISL, A3L, 81/2"×11"KL, 81/2"×14"L, and 11"×17"L. A Place the original, and then select the scan settings you require. B Press [Scan Area]. C Press [Regular]. D Press the size of the originals to be sent, and then press [OK]. 81/2"×11" indicates LT. 81/2"×14 - Ricoh 3045 | Fax Guide - Page 51
the sizes of the originals to be scanned in advance in the Facsimile Features menu. Only the area in the specified size is scanned regardless of the actual size of a placed original. A Place the original, and then select the scan settings you require. B Press [Scan Area]. C Press [Area 1] or [Area - Ricoh 3045 | Fax Guide - Page 52
size, select [Auto Detect]. E Specify a destination, and then press the {Start} key. Reference "Facsimile Features", General Settings Guide Mixed Original Sizes Select this to individually scan the size of originals loaded into the ADF. For example, when A3L and A4K size originals are sent together - Ricoh 3045 | Fax Guide - Page 53
[Scan Area]. To cancel Mixed Original Sizes, press [Auto Detect]. E Specify a destination, and then press the {Start} key. Note ❒ When using Mixed Original Sizes, the machine sends the originals by Memory Transmission. ❒ When using Mixed Original Sizes, rotation transmission is disabled. Reference - Ricoh 3045 | Fax Guide - Page 54
Acceptable Original Sizes Where original is set Acceptable original size Maximum Paper thickness Scanned Area This section explains the size of the area the machine can scan and detect. Note ❒ There may be a difference in the size of the image when it is printed Reference p.153 "Auto Reduce" 44 - Ricoh 3045 | Fax Guide - Page 55
" (W × L) The machine detects paper sizes in the following ways: ❖ Metric Version ❖ Inch Version × - Unable to auto detect *1 Normally a length of about 420 mm (16.5") can be scanned; however, it is only possible to specify a scanning size up to 432 mm (17"). Reference p.38 "Setting a Scan Area" 45 - Ricoh 3045 | Fax Guide - Page 56
the following ways: ❖ Metric Version ARZ003S ❖ Inch Version ARZ004S Note ❒ During Immediate Transmission, the length of the scanning range can become narrower than 1200 mm (47"), depending on the resolution as well as the settings on the destination machine. Reference p.38 "Setting a Scan Area" 46 - Ricoh 3045 | Fax Guide - Page 57
of originals. (When this happens, the receiving machine may not select print paper of the correct size.) 1 • documents placed on the exposure glass of sizes other than those listed in the following table • originals with index tabs, tags, or protruding parts • transparent originals, such as OHP - Ricoh 3045 | Fax Guide - Page 58
in the portrait orientation (K), the image is sent rotated by 90°. Providing the receiver has A4, 81/2"×11" landscape paper (L), the document is printed the same size as the original. Note ❒ This function is unavailable with Immediate Transmission. ❒ When Image Rotation is used, all documents are - Ricoh 3045 | Fax Guide - Page 59
optional) ❖ Original Type: Text, Text / Photo, Photo ❖ Image Density (Contrast): Auto Image Density, Manual Image Density (seven levels), Combined Auto and Manual Image Density Resolution This section explains how to set the resolution of the original. Images and text are scanned into the machine - Ricoh 3045 | Fax Guide - Page 60
"Detail" resolution, even if you have specified "Super Fine". To send a document at "Super Fine", configure the Full Mode when registering the destinations in the Address Book. Reference p.35 "T.37 Full Mode" p.210 "Print Journal" "Facsimile Features", General Settings Guide 50 - Ricoh 3045 | Fax Guide - Page 61
than when [Text] is selected. ❒ If you send a fax document with [Text / Photo] or [Photo] and the background of the received image is dirty, reduce the density setting and resend the fax. ❒ You can set the original type that is selected right after the machine is turned on or the {Clear Modes} key - Ricoh 3045 | Fax Guide - Page 62
that the other party's fax machine has both the JBIG function and ECM function (G3 communication only). ❒ If ECM is turned off in the Facsimile Features menu, JBIG Transmission is unavailable. Reference p.51 "Original Type" "Facsimile Features", General Settings Guide Image Density (Contrast) The - Ricoh 3045 | Fax Guide - Page 63
Image Density] to be selected. ❒ You can set the image density that is selected right after the machine is turned on or the {Clear Modes} key is pressed, with [Auto Image Density] under Gen. Settings/ Adjust in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 53 - Ricoh 3045 | Fax Guide - Page 64
placing originals on the exposure glass A Check which pages you want to scan with different settings. B Remove the previous page and place the next page that you checked on the exposure glass. C Select the image density, resolution, and original type. While the machine is beeping, you have about 60 - Ricoh 3045 | Fax Guide - Page 65
a line port to be used for standard fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of 1 three ports. Important ❒ The optional extra G3 interface unit is required. ❖ G3 G3 is selected after power up or when the machine is reset. If you install the - Ricoh 3045 | Fax Guide - Page 66
", the machine will use any available line. This increases efficiency. C Press [Exit]. The standby display appears. Note ❒ When you install the extra G3 interface unit, you can specify the line port home position under Gen. Settings/ Adjust in the Facsimile Features menu. ❒ When sending a fax, you - Ricoh 3045 | Fax Guide - Page 67
time. Important ❒ The optional extra G3 interface unit is required. Note ❒ A maximum of three simultaneous transmissions (including LAN) are possible. ❒ When using the optional extra G3 interface unit, if you set the line selection as "G3 Auto" beforehand, the machine will use whichever G3 line - Ricoh 3045 | Fax Guide - Page 68
again. If the optional extra G3 interface unit is installed, select the line you want to use before pressing the {Start} key. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". B Press the {Start} key. The machine starts to scan the original and - Ricoh 3045 | Fax Guide - Page 69
Reference p.55 "Changing the Line Port" p.59 "Entering a pause" p.60 "Entering a tone" 1 p.70 "Using the Address Book to Specify Destinations" p.78 "Registering Entered Destinations to the Address Book can also program numbers including pauses in the destination list. Reference p.74 "Redial" 59 - Ricoh 3045 | Fax Guide - Page 70
connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). 1 When you press the {Tone} key, the machine dials the number using tonal signals. This section explains how to use the tone function with On Hook Dial as an example - Ricoh 3045 | Fax Guide - Page 71
IP-Fax transmission, specify the IP-Fax destination (IPv4 address, 1 host name, or alias telephone number) in place of the fax number. A Press to switch the destination to IP-Fax destination. B Press [Manual Input]. To select a destination from the Address Book, see "Using the Address Book to - Ricoh 3045 | Fax Guide - Page 72
- enter the characters correctly. To change the IP-Fax destination after pressing [OK], press [Edit Dest.], re-enter an IP-Fax destination, and then press [OK]. The destination is specified. Press [ProgDest] in order to store the entered IP-Fax destination in the Address Book. If you do not want - Ricoh 3045 | Fax Guide - Page 73
be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu. ❒ For the maximum number of digits for a destination, see "Maximum Values". Reference p.26 "IP-Fax Functions" p.63 "Regarding IP-Fax destinations" p.70 "Using the Address Book to Specify Destinations - Ricoh 3045 | Fax Guide - Page 74
IP-Fax, depending on the receiver's network configuration, you may need to specify the IPv4 address and port number of the receiving machine. For example, if the receiver's IPv4 address is "192.168.1.10" and the port number is "2100", specify "192.168.1.10:2100". Ask the network administrator for - Ricoh 3045 | Fax Guide - Page 75
using Internet Fax transmission, specify the e-mail address in place of the fax number. 1 Important ❒ In the destination list, register senders, specify their e-mail addresses, and set Use Name as [Sender] in advance using "Address Book Management" in "System Settings". ❒ Internet Fax is executed - Ricoh 3045 | Fax Guide - Page 76
. To change the e-mail address after pressing [OK], press [Edit Dest.], re-enter an e-mail address, and then press [OK]. The destination is specified. If you do not want to add a destination, proceed to step G. Press [ProgDest] in order to store the entered e-mail address in the Address Book. You - Ricoh 3045 | Fax Guide - Page 77
{Start} key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual Input] may not appear, and you may be unable to enter the e-mail address. ❒ For details about - Ricoh 3045 | Fax Guide - Page 78
Reference p.30 "Internet Fax Functions" p.70 "Using the Address Book to Specify Destinations" 1 p.74 "Redial" p.104 "Canceling a Transmission" p.113 "Sender Settings" p.135 "E-mail Options" p.291 "Maximum Values" "Entering Text", About This Machine "System Settings", General Settings Guide - Ricoh 3045 | Fax Guide - Page 79
.defcompany.com ❖ Specify the other party's IPv4 address Specify a destination's e-mail address by changing the domain part of the email address to the other party's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is "[email protected]" and the IPv4 - Ricoh 3045 | Fax Guide - Page 80
on this machine is enabled. Reference p.253 "Sending Fax Documents from Computers" "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide "Special Operations under Windows", Network Guide Using the Address Book to Specify - Ricoh 3045 | Fax Guide - Page 81
{Start} key. Note ❒ To check the contents of Destination keys, print the destination list. Reference "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Switching the titles in the Address Book There are three types of - Ricoh 3045 | Fax Guide - Page 82
❒ In the destination list, program an individual fax number, IP-Fax destination, e-mail address and/or groups of destinations. ❒ Group destination can be used only for Memory Transmission; it cannot be used for Immediate Transmission. The machine automatically changes to Memory Transmission when - Ricoh 3045 | Fax Guide - Page 83
the highlighted Destination key to deselect it. Reference p.291 "Maximum Values" "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Chain Dial This allows you to compose - Ricoh 3045 | Fax Guide - Page 84
between parts of a number. For On Hook Dial and Manual Dial, no pause is needed. 1 ❒ The Advanced Features function programmed in the destination list is unavailable. ❒ For the maximum number of digits for a destination, see "Maximum Values". Reference p.291 "Maximum Values" Redial The machine - Ricoh 3045 | Fax Guide - Page 85
was scanned appears as a key, select by pressing it. ❒ When you press [ProgDest], you can register a selected recipient in the destination list. ❒ For the maximum number of redials the machine can store, see "Maximum Values". Reference p.78 "Registering Entered Destinations to the Address Book - Ricoh 3045 | Fax Guide - Page 86
in the Address Book 1 You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu. A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Administrator Tools - Ricoh 3045 | Fax Guide - Page 87
the Address Book Note ❒ You can also register programmed fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations in a Group. ❒ When the facsimile initial display is shown, after changing the contents of the Address Book, the "Destination list / machine settings are 1 updated - Ricoh 3045 | Fax Guide - Page 88
Settings Guide. C Press [OK]. Note ❒ Depending on security settings, [ProgDest] may not appear, and you may be unable to register the destination. Reference p.74 "Redial" "Entering Text", About This Machine "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide - Ricoh 3045 | Fax Guide - Page 89
Searching for a Destination in the Address Book Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or 1 on the LDAP server. Note ❒ If you press [Fax], [E-mail] or [IP-Fax] on the search result display, you can switch - Ricoh 3045 | Fax Guide - Page 90
Transmission Search by Destination Name Follow these steps to search for a destination registered in the Address Book by 1 name. A Press , the magnifier icon. B Press [Advanced Search]. C Press [Search by Dest. Name]. D Enter a destination name to search for, and then press [OK]. If - Ricoh 3045 | Fax Guide - Page 91
in the Address Book E Confirm the entered character and press [OK]. 1 A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Reference "Entering Text - Ricoh 3045 | Fax Guide - Page 92
Number Follow these steps to search for a destination registered in the Address Book by 1 fax number. A Press , the magnifier icon. B Press [Advanced Search]. C Press [Fax Number]. D Enter a number to search for, and then press [OK]. If you enter a wrong number, press [←] or [→] and [Clear - Ricoh 3045 | Fax Guide - Page 93
Searching for a Destination in the Address Book E Confirm the entered fax numbers and press [OK]. 1 A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. 83 - Ricoh 3045 | Fax Guide - Page 94
to search for a destination registered 1 in the destination list. A Press , the magnifier icon. B Press [Advanced Search]. C Press [E-mail Address]. D Enter an e-mail address to search for, and then press [OK]. If you enter a wrong e-mail address, press [←] or [→] and [Backspace] or [De- 84 - Ricoh 3045 | Fax Guide - Page 95
in the Address Book E Confirm the entered characters and press [OK]. 1 A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Reference "Entering Text - Ricoh 3045 | Fax Guide - Page 96
Destination Follow these steps to search for a destination registered in the Address Book by 1 IP-Fax destination. A Press , the magnifier icon. B Press [Advanced Search]. C Press [Search IP-Fax Dest.]. D Enter an IP-Fax destination to search for, and then press [OK]. If you enter a wrong - Ricoh 3045 | Fax Guide - Page 97
a Destination in the Address Book E Confirm entered IP-Fax destination and press [OK]. 1 A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Search by LDAP - Ricoh 3045 | Fax Guide - Page 98
is highlighted. If no LDAP server is selected, an error message appears after you start searching. 1 E Press [OK]. F Press [Advanced Search]. G Enter a partial string for each search condition. Conditions (Name, E-mail Address, Fax Number, Company Name, and Department Name) are those programmed - Ricoh 3045 | Fax Guide - Page 99
supported by the LDAP server). I Press [OK]. When the search is finished, administrator's setting. For example, to search for the name "John Smith", ask the system administrator whether you should enter "John" or "Smith". ❒ Although one user can program multiple e-mail addresses, only one address - Ricoh 3045 | Fax Guide - Page 100
Reference "Entering Text", About This Machine "System Settings", General Settings Guide 1 Search by Registration Number Follow these steps to search for a destination by specifying a registration number stored in the destination list. A Press to switch the destination between fax Exit], check the - Ricoh 3045 | Fax Guide - Page 101
to the tone from the internal speaker. You can send a fax checking the connection. 1 Important ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax. A Place the original, and then select the scan settings you require. B Press the {On Hook Dial} key - Ricoh 3045 | Fax Guide - Page 102
the {Clear/Stop} key, and then remove the originals. After transmission, the standby Settings Guide. Reference p.70 "Using the Address Book to Specify Destinations" "Facsimile Features", General Settings Guide External Telephone On Hook Dial If you have an external telephone on the fax machine - Ricoh 3045 | Fax Guide - Page 103
. ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax. A Place the original, and then select the scan settings you require. B Pick up the handset. You will hear a dial tone. C Dial. The machine immediately dials the destination. If you make a mistake - Ricoh 3045 | Fax Guide - Page 104
. However, if the other machine supports a similar function called "SUB Code", you can send fax documents to the other party using this method instead. For details about the SUB Code, see "Box Settings" in "Facsimile Features", General Settings Guide. Important ❒ A SUB Code cannot be used with - Ricoh 3045 | Fax Guide - Page 105
is printed on lists and reports. This is possible only if the SID Code is specified in [Adv. Features] using the number keys. Reference p.281 "Registering and Changing Keystroke Programs" p.291 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide - Ricoh 3045 | Fax Guide - Page 106
Transmission Setting SEP Codes for Reception Normally you can only use Polling Reception to receive faxes from machines 1 that have the Polling Reception function and the same manufacturer. However, if a machine of another manufacturer supports Polling Reception, you can re- ceive fax documents - Ricoh 3045 | Fax Guide - Page 107
SEP Code is printed on lists and reports. This is possible only if the SEP Code is specified in [Adv. Features] using the number keys. Reference p.281 "Registering and Changing Keystroke Programs" p.291 "Maximum Values" "Facsimile Features", General Settings Guide "Registering Addresses and Users - Ricoh 3045 | Fax Guide - Page 108
printed on lists and reports. This is possible only if the PWD Code is specified in [Adv. Features] using the number keys. Reference p.281 "Registering and Changing Keystroke Programs" p.291 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide - Ricoh 3045 | Fax Guide - Page 109
, use the following procedure. A Place the original, and then select any scan settings you require. B Specify a Transfer Station. Enter directly or use a destination list to specify the fax number, e-mail address, or IP-Fax destination of the Transfer Station. If you make a mistake, press the - Ricoh 3045 | Fax Guide - Page 110
: {0} {4}. I To specify another Receiving Station, press [Add]. Press [UPrev.] or [TNext] to see the Receiving Stations already entered. You can select a Receiving Station from this list and remove it by pressing [Clear] or the {Clear/Stop} key. 100 - Ricoh 3045 | Fax Guide - Page 111
without the Transfer Request function, that machine receives it as ordinary email. It does not transfer the document nor send an error report back to the Requesting Party. To send Transfer Request by e-mail, use a Transfer Station that supports Internet Fax and has the Transfer Station function - Ricoh 3045 | Fax Guide - Page 112
by IP-Fax" p.65 "Sending to an E-mail Address" p.70 "Using the Address Book to Specify Destinations" p.130 "Sub Transmission Mode" p.169 "Transfer Result Report (transfer request by e-mail)" p.291 "Maximum Values" "Facsimile Features", General Settings Guide With transfer requests set in the - Ricoh 3045 | Fax Guide - Page 113
Advanced Features Setting multistep transfer This function allows fax documents to be transferred via multiple stations and makes fax document transfer more efficient. Register a Transfer Station in a destination list. When the machine receives a 1 Transfer Request that specifies a registered - Ricoh 3045 | Fax Guide - Page 114
sim- ply by removing them. While the Original Is Being Scanned Use this procedure to cancel a transmission while the originals are being scanned after the {Start} key has been pressed. A Press the {Clear/Stop} key. The machine stops scanning. Note ❒ You can also cancel scanning by pressing [Stop - Ricoh 3045 | Fax Guide - Page 115
the {Clear/Stop} key. You can also cancel a Memory Transmission by pressing [Change / Stop TX File]. B Select the file you want to cancel. If not be selected as the destination appears as "p", depending on the security settings. C Press [Stop Transmission]. To cancel another file, repeat steps - Ricoh 3045 | Fax Guide - Page 116
D Press [Exit]. 1 The standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of the document may already have been sent and received at the other end. ❒ You can also cancel an - Ricoh 3045 | Fax Guide - Page 117
fails to transmit. All the scanned data is deleted from memory. Important ❒ This function is unavailable with Immediate Transmission. A Press [Change / Stop TX File]. The list of stored files being transmitted be selected as the destination appears as "p", depending on the security settings. 107 - Ricoh 3045 | Fax Guide - Page 118
already been sent and is received at the other end. ❒ If the transmission finishes while you are carrying out this procedure, transmission cannot be canceled. ❒ If To display all destinations, press [Check / Change Settings]. Reference p.190 "Deleting a Destination from a Simultaneous Broadcast" - Ricoh 3045 | Fax Guide - Page 119
TX File]. Confirming a Transmission 1 B Press [Check / Change Settings]. C Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the - Ricoh 3045 | Fax Guide - Page 120
turn this report on and off with the User Parameters (switch 03, bit 2) in the Facsimile Features menu. ❒ Even if the machine is set up not to print this report, it is still printed if an original could not be stored. ❒ You can select whether to include part of the original image on the report with - Ricoh 3045 | Fax Guide - Page 121
Mode] and [Sub TX Mode], which you can use to apply transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This allows you to take advantage of off-peak telephone - Ricoh 3045 | Fax Guide - Page 122
Later]. E Press [OK]. The standby display appears. To check the settings, press [Transmission Mode]. F Specify a destination, and setup for Send Later. See "Changing the Transmission Time". Reference p.194 "Changing the Transmission Time" "Facsimile Features", General Settings Guide "Troubleshooting - Ricoh 3045 | Fax Guide - Page 123
, and set Use Name as [Sender] in advance using "Address Book Management" in "System Settings". ❒ If user authentication is set, the user logged in is set as sender. The transmission result is sent to the logged-in user's e-mail address. A Place the original, and then select the scan settings you - Ricoh 3045 | Fax Guide - Page 124
Transmission Features D Select a sender. 2 If a destination protection code is set, the entry screen appears. Enter the protection code for destination using the number keys, and then press [OK]. E Confirm the selected sender, and then press [OK]. F To print the sender's name on the receiver's sheet - Ricoh 3045 | Fax Guide - Page 125
e-mail address. 2 H Press [OK]. The display returns to that of step C. The selected sender's name appears above [Sender Settings]. The sender name is displayed in up to 14 characters, followed by an ellipsis (. . . ). I Press [OK]. The standby display appears. To check the settings - Ricoh 3045 | Fax Guide - Page 126
Report printed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Fea- 2 tures menu. ❒ You can use Communication Result Report, etc. to check usage status by specified users. If user authentication is set, you can check usage - Ricoh 3045 | Fax Guide - Page 127
function is selected, the machine automatically switches to Memory Transmission. A Place the original, and then select the scan settings you require. B Press [Transmission Mode]. C Press [Priority TX], and then press [OK]. The standby display appears. To check the settings, press [Transmission Mode - Ricoh 3045 | Fax Guide - Page 128
} key. Note ❒ If there is already a document stored with this function or a transmission in progress, your document is sent after that document is transmitted. ❒ Press [Change / Stop TX File] to cancel the transmission. 2 Reference p.107 "Before the Transmission Is Started" 118 - Ricoh 3045 | Fax Guide - Page 129
the other end and not printed until an ID is entered. 2 GFSINS0N There are two types of Confidential Transmission: ❖ Default ID It is not necessary machine must have enough memory available. ❒ This function is not available with Internet Fax. A Place the original, and then select the scan settings - Ricoh 3045 | Fax Guide - Page 130
the Default ID function, check that [Default ID] Press [OK]. The standby display appears. To check the settings, press [Transmission Mode]. G Specify the destination machine is not of the same manufacturer, you can use Confidential Transmission with "SUB Code". ❒ You can cancel the transmission setup - Ricoh 3045 | Fax Guide - Page 131
Reference p.94 "Setting SUB Codes for Transmission" p.107 "Before the Transmission Is Started" "Facsimile Features", General Settings Guide Confidential Transmission 2 121 - Ricoh 3045 | Fax Guide - Page 132
from your machine. The machine sends it regardless of whether Polling IDs match. ❖ Default ID Transmission ID stored in the machine. The user must supply this ID when they poll your machine. If the IDs match used, and the other party's fax machine supports Polling Transmission and the SEP function, - Ricoh 3045 | Fax Guide - Page 133
A Place the original, and then select the scan settings you require. B Press [Transmission Mode]. 2 C Press [Polling TX]. D To use Free Polling Transmission, check that [Free Polling TX] is selected. E To use Default ID Transmission, select [Default ID TX]. F To use ID Override Transmission - Ricoh 3045 | Fax Guide - Page 134
You can cancel the transmission setup for Polling Transmission. See "Before the Transmission Is Started". Reference p.107 "Before the Transmission Is Started" p.125 "Polling Transmission Clear Report" p.230 "Information Boxes" p.291 "Maximum Values" "Facsimile Features", General Settings Guide 124 - Ricoh 3045 | Fax Guide - Page 135
display a destination with the User Parameters (switch 04, bit 4) in the Facsimile Features menu. ❒ You can indicate the sender's name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference p.210 "Printing the Journal" "Facsimile Features", General Settings Guide 125 - Ricoh 3045 | Fax Guide - Page 136
Default ID Polling. If the Polling ID is programmed in your machine, any document waiting in the transmitting machine with the same ID are received. If the other machine machines of the same manufacturer that support the polling function. However, if the other party's fax machine supports Polling - Ricoh 3045 | Fax Guide - Page 137
A Press [Transmission Mode]. Polling Reception 2 B Press [Polling RX]. C To use Default ID/Free Polling Reception, check that [Default ID / Free Polling RX] is selected, and then press [OK]. To cancel Polling Reception, press [Cancel]. The display returns to that of step B. D To use - Ricoh 3045 | Fax Guide - Page 138
p.96 "Setting SEP Codes for Reception" p.129 "Polling Reception Result Report" "Facsimile Features", General Settings Guide Polling Reception Reserve Report This report is printed after Polling Reception is set up. Note ❒ You can turn this function on or off with the User Parameters (switch 03, bit - Ricoh 3045 | Fax Guide - Page 139
can display a destination with the User Parameters (switch 04, bit 4) in the Facsimile Features menu. ❒ You can display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference p.210 "Printing the Journal" "Facsimile Features", General Settings Guide 129 - Ricoh 3045 | Fax Guide - Page 140
cannot use the optional ADF. ❒ Depending on paper sizes available in the destination machine, the document may be reduced when printed at the other end. A Place the original on the exposure glass, and then select the scan settings you require. B Press [Sub TX Mode]. C Press [Book Fax]. D Select the - Ricoh 3045 | Fax Guide - Page 141
[#]. Note ❒ You can have bound originals scanned as left or right page first. You can set which page (left or right) the machine scans first as default with the User Parameters (switch 06, bit 6) in the Facsimile Features menu. ❒ When using the Internet Fax function, originals are sent at A4 size - Ricoh 3045 | Fax Guide - Page 142
two-sided originals. The front and back of the scanned original will be printed in order on separate sheets at the other end. The print the original with the same orientation at the other end, specify the "Original posi- 2 tion" and "Page opening orientation". ARZ005S Important ❒ The optional - Ricoh 3045 | Fax Guide - Page 143
Sub Transmission Mode A Place the original, and then select the scan settings you require. B Press [Sub TX Mode]. 2 C Press [2 Sided Original]. D Specify the original position. Check the orientation of the placed document, and then press or . Make sure that the specified original position - Ricoh 3045 | Fax Guide - Page 144
Start} key. Note ❒ You can confirm whether both sides were properly scanned using the Stamp function. ❒ You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit step B. Reference p.147 "Stamp" "Facsimile Features", General Settings Guide 134 - Ricoh 3045 | Fax Guide - Page 145
When sending documents, you can set e-mail options using [Sub TX Mode]. Reference p.65 "Sending to an E-mail Address" Entering the subject 2 Allows you to enter a subject for the e-mail document you want to send. A Place the original, and then select the scan settings you require. B Specify the - Ricoh 3045 | Fax Guide - Page 146
E Press [Change] for Enter Subject. 2 There are two methods of entering a subject: Selecting from programmed subjects, or entering characters directly. If you are entering characters, pro- ceed to step G. F Select the subject from the displayed list. The selected subject appears in the manual input - Ricoh 3045 | Fax Guide - Page 147
press [OK]. Sub Transmission Mode 2 Entered characters appear in the manual input column. You can add a programmed subject after the entered gram / Change / Delete Subject" in "System Settings". "[Urgent]" and "[High]" are programmed as default. ❒ If you send e-mail without setting a subject, - Ricoh 3045 | Fax Guide - Page 148
Other Transmission Features Reference p.34 "E-mail Subject" p.113 "Sender Settings" p.165 "Received Images" p.291 "Maximum Values" "Entering Text", About This Machine 2 "System Settings", General Settings Guide "Facsimile Features", General Settings Guide Entering the text Allows you to - Ricoh 3045 | Fax Guide - Page 149
Mode 2 G Press [OK] twice. The standby display appears. H Specify a destination, and then press the {Start} key. Note ❒ You cannot send text only without an original. Reference p.113 "Sender Settings" "System Settings", General Settings Guide "Facsimile Features", General Settings Guide 139 - Ricoh 3045 | Fax Guide - Page 150
available if the receiver supports MDN (Message Disposition Notification). A Place the original, and then select the scan settings you require. B Specify the sender. For details about specifying senders, see "Sender Settings". C Press [Sub TX Mode]. D Press [E-mail Options]. E Select [On] or [Off - Ricoh 3045 | Fax Guide - Page 151
whether or not to print the Reception Notice. This can be set with User Parameters (switch 21, bit 0) in the Facsimile Features menu. ❒ You cannot broadcast e-mail using Reception Notice. The documents are sent to the destinations in the order in which they were specified. Reference p.113 "Sender - Ricoh 3045 | Fax Guide - Page 152
see "Sender Settings". C Press [Sub TX Mode]. D Press [E-mail Options]. E Select [Yes] or [No] for BCC TX. F Press [OK] twice. The standby display appears. G Specify a destination, and then press the {Start} key. Reference p.113 "Sender Settings" "Facsimile Features", General Settings Guide 142 - Ricoh 3045 | Fax Guide - Page 153
that image is deleted. ❒ Program a standard message in "Program / Change / Delete Standard Message" in the Facsimile Features menu. See "Facsimile Features", General Settings Guide. A Place the originals, and then select the scan settings you require. B Press [Sub TX Mode]. C Press [Std. Message - Ricoh 3045 | Fax Guide - Page 154
document. Important ❒ Store an Auto Document beforehand using "Store / Change / Delete Auto Document" in the Facsimile Features menu. A Place the original, and then select the scan settings you require. When you fax an Auto Document, start from step B. B Press [Sub TX Mode]. C Press [Auto Document - Ricoh 3045 | Fax Guide - Page 155
the document, free memory will not return to 100%. ❒ You can print an Auto Document currently stored in memory. ❒ You can program one of see "Maximum Values". Reference p.146 "Printing documents stored as Auto Documents" p.291 "Maximum Values" "Facsimile Features", General Settings Guide 145 - Ricoh 3045 | Fax Guide - Page 156
Documents. This function is very convenient as it can be used for checking the contents of stored files. A Press [Sub TX Mode]. 2 B Press [Auto Document]. C Select an Auto Document file to be printed, and then press [Print File]. To cancel the Auto Document, press [Cancel]. The display returns to - Ricoh 3045 | Fax Guide - Page 157
at the bottom of the front page and top of the rear page. 2 Important ❒ The optional ADF is required to use this function. Stamp only works when scanning from the ADF. A Place the original, and then select the scan settings you require. B Press [Sub TX Mode]. C Press [Stamp], and then press [OK]. To - Ricoh 3045 | Fax Guide - Page 158
that 2 page again. ❒ If you use this function often, you can set the default in "TX Stamp Priori- ty" in the Facsimile Features menu so that this being scanned. Reference "Facsimile Features", General Settings Guide "Adding Paper, Toner and Staples", Troubleshooting Transmission Options This - Ricoh 3045 | Fax Guide - Page 159
line your machine is connected to. It will be printed on the header of every page you send. Required in the USA. A Place the original, and then select the scan settings you require. B Press [Sub TX Mode]. C Select [Options]. D Press [On] for Fax Header Print. To cancel the option settings, press - Ricoh 3045 | Fax Guide - Page 160
Reference "Facsimile Features", General Settings Guide Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destina- tions in the Address Book - Ricoh 3045 | Fax Guide - Page 161
key allows you to omit steps B through E. ❒ To print a standard message that is not programmed as a default, program it in advance in "Program / Change / Delete Standard Message" in the Facsimile Features menu. Reference p.143 "Standard Message Stamp" "Facsimile Features", General Settings Guide 151 - Ricoh 3045 | Fax Guide - Page 162
trans- mission of a stored document. ❒ Image Rotation is unavailable with this function. A Place the original, and then select the scan settings you require. B Press [Sub TX Mode]. C Select [Options]. D Press [On] for Reduced Image TX. Press [Off] if you do not want to do a reduced transmission. To - Ricoh 3045 | Fax Guide - Page 163
at the other end. Important ❒ If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. A Place the original, and then select the scan settings you require. B Press [Sub TX Mode]. C Select [Options]. 153 - Ricoh 3045 | Fax Guide - Page 164
function. To cancel the option settings, press [Cancel]. E Press [OK] twice. F Specify the destination, and then press the {Start} key. Default ID Transmission If you with Internet Fax. A Place the original, and then select the scan settings you require. B Press [Sub TX Mode]. C Select [Options]. 154 - Ricoh 3045 | Fax Guide - Page 165
the option settings, press [Cancel]. E Press [OK] twice. F Specify the destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit steps B through E. Reference "Facsimile - Ricoh 3045 | Fax Guide - Page 166
Other Transmission Features 2 156 - Ricoh 3045 | Fax Guide - Page 167
when Combine Two Originals, Multi-copy Reception, Reverse Order Printing, or Two-Sided Printing is active. ❒ If the Substitute Reception is used, a fax document is not printed: it is stored in memory. ❒ This machine supports Standard, Detail, Fine (with the optional expansion memory), and Super Fine - Ricoh 3045 | Fax Guide - Page 168
Reference p.49 "Resolution" p.158 "Memory Reception" p.159 "Substitute Reception" p.176 "Printing Options" Memory Reception 3 The machine waits until all pages of the document have been received into memory before printing it. Important ❒ About one hour after the machine is turned off, all fax - Ricoh 3045 | Fax Guide - Page 169
Types of Reception Reference "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is - Ricoh 3045 | Fax Guide - Page 170
in the following list occurs, the machine receives only those documents that match the conditions specified in the User Parameters (switch 05, bit 2, 1) in the Facsimile Features menu. Problems x is lit. B is lit. Causes Paper is jammed. All trays are out of paper. D is lit. Toner is empty. The - Ricoh 3045 | Fax Guide - Page 171
Reception only when the programmed Polling ID of the other end matches the ID of this machine. • Disable The machine does not receive any documents. Reference "Facsimile Features", General Settings Guide "Adding Paper, Toner and Staples", Troubleshooting "Clearing Misfeeds", Troubleshooting 161 - Ricoh 3045 | Fax Guide - Page 172
an external telephone is required to use this machine as a telephone. Manual Reception When a telephone call comes in, the machine rings. If the call is a fax document, you must switch manually to facsimile mode. A When the machine rings, pick up the optional handset or the handset of the external - Ricoh 3045 | Fax Guide - Page 173
Modes Switching the Reception Mode You can switch reception modes using Reception Settings in the Facsimile Features menu. If you program a Quick Operation key press [OK]. The standby display appears. To cancel the selection, press [Cancel]. Reference "Facsimile Features", General Settings Guide 163 - Ricoh 3045 | Fax Guide - Page 174
attached to the sent e-mail. Reference "System Settings", General Settings Guide "Facsimile Features", General Settings Guide Auto E-mail Reception When this function is turned on, the machine periodically checks the e-mail server for incoming e-mail and downloads it as necessary. Note ❒ If - Ricoh 3045 | Fax Guide - Page 175
for e-mail and receives any new e-mail. B Check the message, and then press [Exit]. The standby display appears. Reference "Facsimile Features", General Settings Guide Received Images Here is an example of an Internet Fax document sent from this machine and received on a computer using the Outlook - Ricoh 3045 | Fax Guide - Page 176
The e-mail address of the recipient 6. Subject Shows the subject specified in "E-mail Options" at the setting and other functions. ❒ The display format of the subject varies according to Stamp Sender Name and other settings. Reference p.34 "E-mail Subject" "System Settings", General Settings Guide - Ricoh 3045 | Fax Guide - Page 177
details, see "Administrator Tools" in "Facsimile Features", General Settings Guide. • Program the same Polling ID in both this machine (Transfer Station) and the Requesting Party. • The Requesting Party's fax number must be programmed in the destination list of this machine (Transfer Station). The - Ricoh 3045 | Fax Guide - Page 178
tination and IP-Fax destination programmed in Transfer Station as the End Receiver, this machine sends the document to the destination according to the User Parameter (switch 32, bit 0) setting. Reference p.291 "Maximum Values" "Facsimile Features", General Settings Guide Multistep transfer The - Ricoh 3045 | Fax Guide - Page 179
could not be sent because the end receiver's address is incorrect or not programmed. ❒ "--" indicates that the Internet Fax document was sent to the mail server programmed in this machine. Reference "Facsimile Features", General Settings Guide Transfer Result Report (transfer request by e-mail - Ricoh 3045 | Fax Guide - Page 180
❒ You can select whether the machine prints out the documents it forwards with User Parameters (switch 11, bit 6) in the Facsimile Features menu. ❒ You can set whether or not the Folder Transfer Result Report is transmitted to the specified e-mail address if folders are programmed as the forwarding - Ricoh 3045 | Fax Guide - Page 181
mail address, the received document is routed to that destination as e-mail. ❒ You can route documents received from any fax machine, regardless of manufacturer. Reference p.170 "Forwarding Received Documents" "System Settings", General Settings Guide "Facsimile Features", General Settings Guide 171 - Ricoh 3045 | Fax Guide - Page 182
fax machine, regardless of manufacturer. Reference "Facsimile Features", General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent Internet Fax using SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine - Ricoh 3045 | Fax Guide - Page 183
tries re- sending the documents until the set timeout. Reference p.164 "Auto E-mail Reception" p.173 "Routing e-mail received via SMTP" "System Settings", General Settings Guide Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. It can also be routed to - Ricoh 3045 | Fax Guide - Page 184
mail application to e-mail addresses and G3 fax machines' destinations through this machine simultaneously. ❒ For the maximum number of destinations you can program in a group, see "Maximum Values". Reference p.291 "Maximum Values" "Facsimile Features", General Settings Guide JBIG Reception If you - Ricoh 3045 | Fax Guide - Page 185
(Im- 3 mediate Reception) with the User Parameters (switch 14, bit 0) in the Facsim- ile Features menu. ❒ You can also have fax documents received by Memory Reception (Substitute Reception) printed after the machine is turned on. Reference "Facsimile Features", General Settings Guide 175 - Ricoh 3045 | Fax Guide - Page 186
Volume" in the Facsimile Features menu (set the volume to the mini- mum level). Reference "Troubleshooting When Using the Facsimile Function", Troubleshooting Checkered Mark When this function is turned on, a Checkered Mark is printed on the first page of fax documents to help you separate them - Ricoh 3045 | Fax Guide - Page 187
Printing Options Center Mark When this function is enabled, marks are printed halfway down the left side Mark in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide Reception Time You can have the date, time, and file number printed at the bottom of the document when - Ricoh 3045 | Fax Guide - Page 188
same size-inform the sending party of this beforehand if necessary. You must also have paper set in the machine of the same size as that sent by the sending party. In Two-Sided Printing, this machine will correctly receive in A3L, B4 JIS (Japanese Industrial Standard)L, A4KL, B5 JISKL, A5KL(11"×17 - Ricoh 3045 | Fax Guide - Page 189
printing option. Reference "Facsimile Features", General Settings Guide 3 180-degree rotation printing When printing on both sides of the paper, this machine rotates images as shown in the diagram. CP2B02E0 Multi-Copy Reception If you switch this function on, multiple copies of each incoming fax - Ricoh 3045 | Fax Guide - Page 190
or off using RX File Print Qty in the Facsimile Features menu. ❒ The machine will use Memory Reception for Multi-copy Reception. 3 Reference p.291 "Maximum Values" "Facsimile Features", General Settings Guide Image Rotation If you have set paper in the standard tray K, incoming fax documents are - Ricoh 3045 | Fax Guide - Page 191
the same time, 2 Sided Print takes priority and Combine Two Originals is canceled. Note ❒ You can turn this function on or off with the User Parameters (switch 10, bit 1) in the Facsimile Features menu. ❒ This function uses Memory Reception. Reference "Facsimile Features", General Settings Guide 181 - Ricoh 3045 | Fax Guide - Page 192
than the paper loaded in the machine, each page of the document can be split and printed on several sheets, or reduced and printed on a single sheet. 3 sheet. Note ❒ Your service representative can customize this function with the following settings: • Reduction • Print split mark • Overprinting • - Ricoh 3045 | Fax Guide - Page 193
this function is on, the first page is printed last. ❒ This function uses Memory Reception. Reference "Facsimile Features", General Settings Guide Page Reduction If you receive a document that is longer than the paper in the tray, the machine usually prints it on two pages. If you turn this function - Ricoh 3045 | Fax Guide - Page 194
sender's Own Name or Own Fax Number is printed instead so you can find out where the document came from. Note ❒ You can turn this function on or off in the User Parameters (switch 02, bit 3) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide If There Is No Paper - Ricoh 3045 | Fax Guide - Page 195
used. Reference "System Settings", General Settings Guide Just size printing If you enable this function, received documents are printed on the sheet that has the highest priority. This function is enabled with User Parameters (switch 05, bit 5) in the Facsimile Features menu. If the paper tray is - Ricoh 3045 | Fax Guide - Page 196
, the printer does not resume printing. Perform the operation from the beginning again. Reference "Facsimile Features", General Settings Guide 3 Having incoming documents printed on paper from the bypass tray You can print documents sent from Specified Senders on paper from the bypass tray. Set as - Ricoh 3045 | Fax Guide - Page 197
Features", General Settings Guide Tray Shift Use this function to shift the output position for each document, so you can separate received documents easily. When the optional finisher unit is selected for fax output, you can use the Tray Shift function whenever a fax or report is printed. This is - Ricoh 3045 | Fax Guide - Page 198
Reception 3 188 - Ricoh 3045 | Fax Guide - Page 199
Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also cancel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend a file which the machine failed to transmit. Note - Ricoh 3045 | Fax Guide - Page 200
delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. A Press [Change / Stop TX File]. 4 B Press [Check / Change Settings]. C Select the file from which you want to delete a destination. 190 - Ricoh 3045 | Fax Guide - Page 201
Change] for the destination you want to delete. Pressing switches the destination list between fax number, e-mail ad- dress, and IP-Fax destination. E Press [Clear] to delete the destination. 4 Pressing [Clear] deletes by single digits the fax number or IP-Fax address. The Internet Fax address - Ricoh 3045 | Fax Guide - Page 202
Communication Information Adding a Destination You can add a destination for broadcasting. Important ❒ A destination cannot be added using a destination list. A Press [Change / Stop TX File]. 4 B Press [Check / Change Settings]. C Select the file to which you want to add a destination. 192 - Ricoh 3045 | Fax Guide - Page 203
D Press [Add]. Changing the Settings of Files in Memory Pressing switches the destination list between fax number, e-mail ad- dress, and IP-Fax destination. E Specify the destination using the number keys or soft (on-screen) keys. 4 To add an e-mail address, press [Manual Input], and then - Ricoh 3045 | Fax Guide - Page 204
with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. A Press [Change / Stop TX File]. 4 B Press [Check / Change Settings]. C Select the file for which you want to change or cancel the transmission time. D Press - Ricoh 3045 | Fax Guide - Page 205
Repeat from step C, if you want to change another transmission time. G Press [Exit]. The standby display appears. Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. A Press [Change / Stop TX File]. B Press [Check / Change Settings]. 195 - Ricoh 3045 | Fax Guide - Page 206
Confirming Communication Information C Select a file whose SMTP server setting you want to change. D Press [Change]. 4 E Press [SMTP]. F Select [Yes] or [No], and then press [Exit]. G Press [Exit]. Repeat from step C to change the SMTP server settings of other recipients. H Press [Exit]. The standby - Ricoh 3045 | Fax Guide - Page 207
a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. A Press [Change / Stop TX File]. 4 B Press [Print File]. C Select the file you want to print. If multiple destinations were specified, only the number - Ricoh 3045 | Fax Guide - Page 208
Changing/Confirming Communication Information E Press [Exit]. The standby display appears. Note ❒ Confidential Transmission files are displayed, but cannot be printed. ❒ You can also print files that have not been successfully transmitted. 4 198 - Ricoh 3045 | Fax Guide - Page 209
files). A Press [Change / Stop TX File]. 4 B Press [Print List]. To cancel printing before pressing the { printed. ❒ You can set whether or not to display a sender name with the User Param- eters (switch 04, bit 5) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide - Ricoh 3045 | Fax Guide - Page 210
Memory Transmission. Use this procedure to resend these documents. Important ❒ Set "Store documents in memory that could not be transmitted" to "On" in User Parameters (switch 24, bit 0) in the Facsimile Features menu. A Press [Change / Stop TX File]. 4 B Press [Transmit Failed File]. C Select the - Ricoh 3045 | Fax Guide - Page 211
The standby display appears. Transmission starts. Note ❒ Files that could not be transmitted are kept for either 24 or 72 hours, depending on the setting you make in User Parameters (switch 24, bit 1) in the Facsimile Features menu. Reference 4 "Facsimile Features", General Settings Guide 201 - Ricoh 3045 | Fax Guide - Page 212
Header information of the receiver. When an Internet Fax is sent, the e-mail address and name programmed in the destination list appears. For a transmission from a computer, "-- LAN-Fax -->" is shown. Depending on security settings, the destination may appear as p. D Press [Exit] twice. The standby - Ricoh 3045 | Fax Guide - Page 213
❒ Whendocumentsaretransmittedfromthecomputertothemachine,"--LAN-Fax -->" appears. To check if the documents are sent to the receiver, confirm the same File No. 4 Reference p.291 "Maximum Values" "Facsimile Features", General Settings Guide Confirming by Report Print reports for confirmation - Ricoh 3045 | Fax Guide - Page 214
(Memory Transmission)" p.206 "Immediate TX Result Report (Immediate Transmission)" p.210 "Print Journal" p.266 "Confirming Transmission Results by E-mail" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 204 - Ricoh 3045 | Fax Guide - Page 215
e-mail, and the Communication Result Report printed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide Communication Result Report (Memory Transmission) This - Ricoh 3045 | Fax Guide - Page 216
so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax document could not be successfully transmitted, the Error Report is printed instead. Note ❒ If E-mail TX Results is programmed in a Quick Operation key, you can - Ricoh 3045 | Fax Guide - Page 217
because the Transfer Station's fax number is incorrect, or not programmed. ❒ "--" indicates that the Internet Fax document was sent to the mail server programmed in this machine. (However, this does not mean the e-mail was delivered.) Reference "Facsimile Features", General Settings Guide 207 - Ricoh 3045 | Fax Guide - Page 218
[RX File Status]. C Check the reception results. Reception results are displayed, from the latest result, in groups of six. When a fax or IP-Fax is received, "TX Station" shows the Own Fax Number or Fax Header information. When an Internet Fax is received, the sender's email address appears. D Press - Ricoh 3045 | Fax Guide - Page 219
results you can check on this machine, see "Maximum Values". ❒ You can view received fax documents and their lists, using a Web Reference p.291 "Maximum Values" 4 "Facsimile Features", General Settings Guide Confirming by Report Print a report to confirm reception results. Journal Print - Ricoh 3045 | Fax Guide - Page 220
You can display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. ❒ Depending on security settings, the Journal is not automatically printed. ❒ If the machine is equipped with the optional extra G3 interface unit, you can print the Journal of each line type - Ricoh 3045 | Fax Guide - Page 221
the results of communications in the order made. A Press [Information]. Print Journal B Press [Print Journal]. 4 C Select [All]. D Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. E Press [Exit] twice. The standby display appears - Ricoh 3045 | Fax Guide - Page 222
Changing/Confirming Communication Information Print per File No. Prints only the results of communications specified by file number. A Press [Information]. 4 B Press [Print Journal]. C Select [Print per File No.]. D Enter a 4-digit file number. If you make a mistake, press [Clear] or the {Clear - Ricoh 3045 | Fax Guide - Page 223
Journal B Press [Print Journal]. 4 C Select [Print per User]. D Select a user. Press [Cancel] if the user is not registered. The display returns to that of step C. Press [Clear] to return to the previous screen if a wrong user name is selected. E Press [OK] after checking the user name shown on - Ricoh 3045 | Fax Guide - Page 224
Changing/Confirming Communication Information Journal This section explains the items printed in the Journal. 4 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. - Ricoh 3045 | Fax Guide - Page 225
Print Journal • For Internet Fax destinations • For IP-Fax transmissions and receptions At time of transmission, it shows the After , "T" for outgoing faxes or e-mail address or name programmed "R" for incoming faxes, and the com- in the destination list. At time of re- munication mode - Ricoh 3045 | Fax Guide - Page 226
with the User Parame- ters (switch 04, bit 5) in the Facsimile Features menu. ❒ To set the administrator e-mail address, see "System Settings", General Set- tings Guide. ❒ Depending on security settings, the Destination/Sender name may not appear. Reference "System Settings", General Settings Guide - Ricoh 3045 | Fax Guide - Page 227
Request files. • storing originals in the Information Boxes. • sending to the Personal Box. D Press [Exit] twice. The standby display appears. Note ❒ If you made the machine save received documents on the hard disk, see "RX Print Standby File" on the display to check the number. 217 - Ricoh 3045 | Fax Guide - Page 228
Changing/Confirming Communication Information Reference p.144 "Sending an Auto Document" p.167 "Transfer Station" p.219 "Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)" p.228 "Printing Personal Box Documents" p.231 "Storing Documents in Information Boxes" 4 218 - Ricoh 3045 | Fax Guide - Page 229
the machine's hard disk, see "Maximum Values". ❒ You can view and print received and stored documents using a Web Image Monitor or DeskTopBinder. Reference p.275 "Viewing Fax Information Using a Web Browser" p.291 "Maximum Values" "Facsimile Features", General Settings Guide DeskTopBinder's manuals - Ricoh 3045 | Fax Guide - Page 230
cannot print and delete received documents using the Document Server function. ❒ You can specify and print multiple documents. For the maximum number of documents you can specify at a time, see "Maximum Values". Reference p.291 "Maximum Values" 220 "Facsimile Features", General Settings Guide - Ricoh 3045 | Fax Guide - Page 231
Use the following procedure to delete documents stored on the hard disk. A Press [Information]. B Press [Print / Delete Stored RX File]. 4 C Select a Note ❒ You cannot delete a document while another person is previewing or printing it using a Web Image Monitor or DeskTopBinder. ❒ You can specify - Ricoh 3045 | Fax Guide - Page 232
Using the Facsimile Function", Troubleshooting. ❒ You must program the Confidential ID for Confidential Reception to work. ❒ This function is not available with Internet Fax. A Confirm that the Confidential File indicator is lit. B Press [Information]. C Press [Print Confidential RX File]. If - Ricoh 3045 | Fax Guide - Page 233
party with a SUB Code attached. ❒ You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit step B. Reference p.228 "Printing Personal Box Documents" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile - Ricoh 3045 | Fax Guide - Page 234
Report When this function is turned on, this report is printed whenever your machine receives a confidential document. Note ❒ You can turn this function on or off with the User Parameters (switch 04, bit 0) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 4 224 - Ricoh 3045 | Fax Guide - Page 235
This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock is switched on, all received documents are stored in memory and are not automatically printed. To print the documents, you have to enter the Memory Lock ID. When your machine has received - Ricoh 3045 | Fax Guide - Page 236
this function. Using the key allows you to omit step B. ❒ If you print a Memory Lock File, it is deleted. Reference p.219 "Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh 3045 | Fax Guide - Page 237
. Reference "Facsimile Features", General Settings Guide Personal Boxes This function lets you set up the machine so that incoming documents addressed to certain users are stored in memory instead of being printed out immediately. 4 Each user must be assigned a SUB Code (Personal Code) that - Ricoh 3045 | Fax Guide - Page 238
When Using the Facsimile Function", Troubleshooting. Reference p.224 "Confidential File Report" p.228 "Printing Personal Box Documents" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting 4 Printing Personal Box Documents Follow these - Ricoh 3045 | Fax Guide - Page 239
Box, repeat from step D. H Press [Exit]. The standby display appears. Note ❒ If you print a Personal Box document, it is deleted. ❒ The passwords for Personal Boxes can be programmed under "Box Set- ting" in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 229 - Ricoh 3045 | Fax Guide - Page 240
Boxes. Important ❒ Before using this function, set the Information Box in advance. Reference "Facsimile Features", General Settings Guide Information Boxes 4 Use the Information Box function to set up the machine as a document server. By scanning documents into Information Boxes, other parties - Ricoh 3045 | Fax Guide - Page 241
Information Boxes Reference p.96 "Setting SEP Codes for Reception" p.231 "Storing Documents in Information Boxes" p.233 "Printing Information Box Documents" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting Storing Documents in - Ricoh 3045 | Fax Guide - Page 242
require. You can also select the following settings: • Book Fax • 2 Sided Original (The optional ADF is required.) • Stamp (The optional ADF is required.) F Press the {Start} key. The machine starts to scan the original. To stop scanning, press [Stop Scanning]. The display returns to that of step - Ricoh 3045 | Fax Guide - Page 243
File]. D Select the box that contains the stored file you want to print. You cannot select a box that has no stored file. E If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then - Ricoh 3045 | Fax Guide - Page 244
Changing/Confirming Communication Information F Press the {Start} key. If you want two-sided printing, press [Print 2 Sides] before pressing the {Start} key. To stop printing before pressing the {Start} key, press [Cancel]. The display re- turns to that of step D. To stop printing after pressing - Ricoh 3045 | Fax Guide - Page 245
Information Boxes E If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step D. 4 F - Ricoh 3045 | Fax Guide - Page 246
Changing/Confirming Communication Information 4 236 - Ricoh 3045 | Fax Guide - Page 247
how to store and manage fax documents in the Document Server scanned originals at the same time. Follow the instructions under [Select Stored File] in [Sub TX Mode] when sending or printing stored documents. Important ❒ Data stored in the machine can be lost if there is an error on the machine's hard - Ricoh 3045 | Fax Guide - Page 248
Server (in total - copy function, facsimile function, printer function, and scanner function) Reference p.291 "Maximum Values" "Utilizing Stored Documents", About This Machine "System Settings", General Settings Guide "Document Server", Copy/Document Server Reference Storing a Document You can - Ricoh 3045 | Fax Guide - Page 249
only] is selected, "pppppppppp" is shown. E Press [File Info. Setting], and then set the user name, file name, and password as necessary. If you are not setting a user name, file name, or password, proceed to step F. You cannot change multiple documents at once. F Press [OK]. G If you have selected - Ricoh 3045 | Fax Guide - Page 250
a Document Reference p.240 "Programming a user name" p.241 "Setting a file name" p.241 "Setting a password" p.248 "Changing Stored Document Information" "System Settings", General Settings Guide Programming a user name Set a user name from those programmed in the user code. User code is programmed - Ricoh 3045 | Fax Guide - Page 251
[File Name]. Sending a Stored File B Enter the file name, and then press [OK]. C Press [OK]. Reference "Entering Text", About This Machine 5 Setting a password A Press [Password]. B Enter a password using the number keys, and then press [#]. If you make a mistake, press [Clear] or the {Clear - Ricoh 3045 | Fax Guide - Page 252
can change the user names, file names, and passwords of 5 stored documents. ❒ You cannot use the following transmission methods: • Free Polling Transmission • Default ID Transmission • ID Override Transmission • Immediate Transmission • Parallel Memory Transmission • On Hook Dial • Manual - Ricoh 3045 | Fax Guide - Page 253
in order by programmed user name. • Press [Date] to place the documents in order of programmed date. To see details of the selected document, press [Detail]. To return to the display 5 of step C, press [Select File]. D If you select a document with a password, enter the password, and then press - Ricoh 3045 | Fax Guide - Page 254
Server using the copy, printer, or scanner functions. ❒ The specified documents are sent with the scan settings made when they were stored. ❒ Received fax documents are stored in one operation, see "Maximum Values". Reference p.291 "Maximum Values" "Facsimile Features", General Settings Guide 244 - Ricoh 3045 | Fax Guide - Page 255
the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Non-programmed Name], and then enter the user name. Partial matching is used when searching for a user name. C Select the file to be sent. Reference "Entering Text", About This Machine - Ricoh 3045 | Fax Guide - Page 256
when searching for a file name. C Select the file to be sent. Printing Stored Documents Use this function to print documents stored in the Document Server. Important ❒ When [Print 1st Page] is selected, originals larger than A4 size are printed after they are reduced to A4 size. A Press [Sub TX Mode - Ricoh 3045 | Fax Guide - Page 257
document does not have a password, proceed to step E. E Press [Print File] or [Print 1st Page]. When [Print File] is pressed, the machine prints all the pages. When [Print 1st Page] is pressed, the machine prints only the first page. To print both sides, press [Print 2 Sides]. When multiple files - Ricoh 3045 | Fax Guide - Page 258
Reference p.291 "Maximum Values" Changing Stored Document Information You can change the file name, user name, and password of stored documents. To change and then press the document to be changed. D If you select a document for which a password is set, enter the password, and then press [OK]. When a - Ricoh 3045 | Fax Guide - Page 259
operations for this function. Using the key allows you to omit step A. Reference "Facsimile Features", General Settings Guide Changing a user name A Press [Change User Name]. B Press [Clear]. The user name is deleted. C Enter the new user name, and then press [OK]. Press the title word keys to - Ricoh 3045 | Fax Guide - Page 260
the file name. 5 C Press [OK]. Reference "Entering Text", About This Machine Changing the password A Press [Change Password]. B Press upper [Change]. C Enter a new password using the number keys, and then press [#]. D Press lower [Change]. E Enter the password again, and then press [#]. F Press - Ricoh 3045 | Fax Guide - Page 261
Deleting a Stored Document Use this function to delete stored documents. A Press [Sub TX Mode]. Sending a Stored File B Press [Select Stored File]. C Press [Manage / Delete File]. 5 D Select the document you want to delete. You can also delete multiple documents at once. 251 - Ricoh 3045 | Fax Guide - Page 262
Storing a Document E If you select a document for which a password is set, enter a password us- ing the number keys, and then press [OK]. F Press [Delete File]. G operations for this function. Using the key allows you to omit step A. Reference "Facsimile Features", General Settings Guide 252 - Ricoh 3045 | Fax Guide - Page 263
addition to sending faxes, the LAN-Fax Driver allows this machine to be used for printing out documents prepared on a computer for proof checking. • To use the LAN-Fax Driver, connect this machine to a LAN and make the necessary network settings, and then install the LAN-Fax Driver and the related - Ricoh 3045 | Fax Guide - Page 264
the Machine", General Settings Guide. Reference "Connecting the Machine", General Settings Guide "System Settings", General Settings Guide "Preparing the Machine", Printer Reference Using the Software This section provides information about LAN-Fax Driver, Address Book, and LAN-Fax Cover - Ricoh 3045 | Fax Guide - Page 265
640×480 pixels or more Note ❒ Before beginning installation, exit all other applications. Address Book Address Book helps you edit LAN-Fax transmission destinations. ❖ Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 255 - Ricoh 3045 | Fax Guide - Page 266
systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM. LAN-Fax Driver, Address Book, and LAN-Fax Cover - Ricoh 3045 | Fax Guide - Page 267
explanation assumes that you are familiar with general Windows procedures and practices. If you are not, see the operating instructions that come with Windows for details. Use the following procedure to install LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor at one time. Important - Ricoh 3045 | Fax Guide - Page 268
Fax via Computer Setting LAN-Fax Driver Properties This section explains how to set properties required for using the LAN-Fax Driver. Note ❒ If your operating system is Windows NT 4.0, Windows 2000/XP, or Windows Server 2003, log on using an account that has Administrator rights. Setting print - Ricoh 3045 | Fax Guide - Page 269
Making settings for option configuration Make settings for optional units installed in this machine. A On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional or Windows Server 2003, select [Printers and Faxes] on the [Start] menu. With Windows XP Home - Ricoh 3045 | Fax Guide - Page 270
a destination, see the LAN-Fax Driver's Help. When user authentication is used with this machine, click [User Settings...]. E Specify necessary options. F Click [Send]. When you click [Send & Print], the fax is sent to the destination and your machine prints a copy of the document you sent - Ricoh 3045 | Fax Guide - Page 271
Sending Fax Documents from Computers Reference p.261 "Specifying a destination using a destination list" p.261 "Specifying a destination using Address Book" p.262 "Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination" p.263 "Specifying Options" - Ricoh 3045 | Fax Guide - Page 272
to highlight it, and then click [Set as Destination]. The selected destination is added and appears in the [List of Destination:] box. If you add a destination by mistake, click the wrong destination, and then click [Delete from List]. 6 In the Address Book list box, directly enter the name you - Ricoh 3045 | Fax Guide - Page 273
p.65 "Sending to an E-mail Address" p.291 "Maximum Values" Specifying Options You can specify the following transmission options when sending a fax. For details about transmission options, see the LAN-Fax Driver's Help. • Sending at specific time • Print Fax Header • Attach a Cover Sheet • 2 sided - Ricoh 3045 | Fax Guide - Page 274
the cover sheet. Reference p.271 "Editing Fax Cover Sheets" 6 To specify two-sided printing A Click [Send Options]. The [Send Options] tab appears. B Select the [2 sided printing] check box. To display preview Selecting the [Preview] check box allows you to check how the fax document will be output - Ricoh 3045 | Fax Guide - Page 275
store the fax document on the Document Server Important ❒ If [Hard Disk Unit] is not selected in [Accessories] on the printer properties dia- log box, you cannot select [Document Server]. A Click [Send Options]. The [Send Options] tab appears. B Select the [Send to Document Server] check box, and - Ricoh 3045 | Fax Guide - Page 276
mail is sent when printing is complete, or if an error occurs during communication between this machine and a computer. A Click the [E-mail Settings] tab. B Select the [Notify] check box under [E-mail TX results]. C Enter the destination. When entering the e-mail address directly, click the [Specify - Ricoh 3045 | Fax Guide - Page 277
Features menu. ❒ When executing [Send] or [Send & Print] with the LAN-Fax Driver, and when the E-mail TX Result Report has not arrived, the Communication Result Report is printed. Reference p.205 "Communication Result Report (Memory Transmission)" "Facsimile Features", General Settings Guide 267 - Ricoh 3045 | Fax Guide - Page 278
of time elapses. Reference p.263 "Specifying Options" p.265 "Saving as files" "Facsimile Features", General Settings Guide Editing Address Book You can program and edit destinations in the address list using the Address Book. For details about the Address Book, see the LAN-Fax Driver's Help. Note - Ricoh 3045 | Fax Guide - Page 279
made any changes after starting Address Book. Note ❒ To program the contents of the destination list of this machine to the Address Book, select the [Use device address] check box, then enter the Destination key's registration number in the [Device Address:] field. ❒ For [Line:] under [Fax Number - Ricoh 3045 | Fax Guide - Page 280
not appear when you have not made any changes after starting Address Book. Deleting programmed destinations A On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit - Ricoh 3045 | Fax Guide - Page 281
and changing the order of 6 priority, if necessary): IP-Fax destination → Fax number → Mail address ❒ Depending on the machine type, you may not be able to use the machine when it is updating the Address Book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes - Ricoh 3045 | Fax Guide - Page 282
], and then click [LAN-Fax Cover Sheet Editor]. 6 The [LAN-Fax Cover Sheet Editor] dialog box appears. B Edit the cover sheet. For details about operations, see Help. C Click [Save as...] on the [File] menu. D Select a folder, and then enter a file name. E Click [Save]. Note ❒ Cover - Ricoh 3045 | Fax Guide - Page 283
information from [To:]. You can select [Use Address Book], [To Whom It May Concern], [Edit Names], or [(None)]. Selecting [Edit Names] allows you to enter company, department, and 6 contact names. F To print the date, select the [With a Date] check box. G Enter the sender information. You can - Ricoh 3045 | Fax Guide - Page 284
For details, see Network Guide and SmartDeviceMonitor for Admin Help. Reference "Monitoring and Configuring the Printer", Network Guide LAN-Fax Operation Messages This section explains typical operation error messages displayed on the computer when using the LAN-Fax Driver, and solutions to those - Ricoh 3045 | Fax Guide - Page 285
, and then press [OK]. A list of the received fax documents appears. If the programmed user code was deleted using the Address Book Management function under System Settings, a message indicating incorrect user code entry appears. If this is the case, reprogram a user code. E Click the Property icon - Ricoh 3045 | Fax Guide - Page 286
Reference Network Guide Printing fax information using a Web browser A Start a Web browser. B Enter the IPv4 address of the machine you want to monitor after "http://" in the address field. C Click [Fax Received File] in the left pane. The list of received fax documents appears. D Select the check - Ricoh 3045 | Fax Guide - Page 287
. B Enter the IPv4 address of the machine you want to monitor after "http://" in the address field. C Click [Fax Received File] in the left pane. The list of received fax documents appears. D Select the check box of the fax document to be deleted. To view a list of the fax documents, select the - Ricoh 3045 | Fax Guide - Page 288
C Click [Login], and then enter the Administrator's name and password. D Click [Address Book] in the left pane. The Address Book is displayed. E Click the radio button to the left of the machine you want to modify, and then click [Change]. The [Change User] page appears. 6 F Set the properties - Ricoh 3045 | Fax Guide - Page 289
the machine you want to monitor after "http://" in the address field. The top screen is displayed. C Click [Login], and then enter the Administrator's name and password. D Click [Address Book] in the left pane. The Address Book is displayed. E Click [Add]. The [Add User] page appears. F Check - Ricoh 3045 | Fax Guide - Page 290
by Fax Documents received by the machine can be viewed on or downloaded to a computer using the network delivery server ScanRouter delivery software. This is a useful function, enabling you to view and store documents on your computer without printing them. Important ❒ The optional printer/scanner - Ricoh 3045 | Fax Guide - Page 291
Line (only when a destination is specified using number keys), Stamp, Send Later, Confidential TX, Auto Image Density, Manual Image Density, Scan Area, Mixed Original Sizes, Auto Document, Book Fax, Polling TX, Polling RX, Transfer Req., 2 Sided Original, Enter Text, Recept. Notice, BCC TX, Protocol - Ricoh 3045 | Fax Guide - Page 292
. F Enter the program name, and then press [OK]. The standby display appears. If the program name is already registered, the name is displayed. To change the program name, press [Backspace] or [Delete All], and then try again. You should register the program name. To cancel a program, press [Cancel - Ricoh 3045 | Fax Guide - Page 293
Program, see "Maximum Values". Reference p.111 "Sending at a Specific Time (Send Later)" p.291 "Maximum Values" "Entering Text", About This Machine Registering a priority function using a program You can select whether or not the function registered in program No. 1 is set after the power is - Ricoh 3045 | Fax Guide - Page 294
a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. C Press [Change Name]. 7 D Select the program number of - Ricoh 3045 | Fax Guide - Page 295
Programs Deleting a Program Follow these steps to delete an unnecessary program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. C - Ricoh 3045 | Fax Guide - Page 296
program number. 7 The standby display appears. The programmed fax number appears and the registered settings are recalled. E Press the {Start} key. The machine starts to scan the original. Then, transmission starts with the recalled transmission settings. Note ❒ Using the program causes the previous - Ricoh 3045 | Fax Guide - Page 297
you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative. Reference p.291 "Maximum Values" Handset You can make or receive calls by installing the optional handset and dialing manually. Reference p.93 "Manual Dial" Extra - Ricoh 3045 | Fax Guide - Page 298
Reception Reception approx. 210 W approx. 190 W approx. 190 W approx. 650 W ❖ IP-Fax Transmission and Reception Network Scan line density Maximum original size Maximum scanning size Transmission protocol Compatible machines 288 LAN: Local Area Network Ethernet/10base-T, 100base-TX, IEEE802.11b - Ricoh 3045 | Fax Guide - Page 299
Specifications IP-Fax transmission function IP-Fax reception function Specify an IPv4 address and send faxes to an IP-Fax compatible fax through a network. Also capable of sending faxes to a G3 fax connected to a telephone line via a VoIP gateway. Receive faxes sent from an IP-Fax compatible fax - Ricoh 3045 | Fax Guide - Page 300
Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the following specification requirements. When communicating with full mode compatible machines, you can take advantage of higher specifications for coding, original size, and - Ricoh 3045 | Fax Guide - Page 301
list contains the maximum value for each item. Memory Item Standard 4 MB Expansion memory (Optional) Code Number of characters you can enter in the e-mail 128 128 subject line Number of communication results you can check 200 200 on this machine Number of communication results printed - Ricoh 3045 | Fax Guide - Page 302
Standard Expansion memory (Optional) Number of LAN-Fax Driver transmission results 70 70 you can check from a network computer "Smart- DeviceMonitor for Admin", "DeskTopBinder", or Web Image Monitor. Number of documents sent from a LAN-Fax 400 400 Driver that the machine can retain as - Ricoh 3045 | Fax Guide - Page 303
, 178, 264 A Acceptable original sizes, 44 Add, 21, 192 Adding a destination, 192 Address Book, 70, 72, 255, 268 Adjust Scan Density, 9 Adjust Sound Volume, 9 Administrator Tools, 9 Advanced Features, 94 Advanced Search, 79 Adv. Features, 94 All, 211 Area, 41 Area 1, 41 Area 2, 41 Attach a Cover - Ricoh 3045 | Fax Guide - Page 304
telephone on hook dial, 92 Extra G3 interface unit, 287 F Facsimile Features, 9 Facsimile key, 6 Fax Header Print, 149 Fax Number, 82 Fax via computer, 253 File Info. Setting, 238 File List, 245 File Name, 241 First Name, 149 Folder Transfer Result Report, 9 Forwarding, 9, 170 Forwarding received - Ricoh 3045 | Fax Guide - Page 305
Just size printing, 185 K Keystroke Programs, 281 L Label Insertion, 150 LAN-Fax Cover Sheet Editor, 256, 271 LAN-Fax Driver, 253, 255 LAN-Fax operation messages, 274 LAN-Fax Result Report, 267 LDAP server, 87 Lighter, 52 Line Priority Setting, 9 Lower, 91 M Making settings for option configuration - Ricoh 3045 | Fax Guide - Page 306
210 Print List, 199 Print Memory Lock, 225 Print per File No., 212 Print Personal Box File, 228 Print per User, 213 Print Reception Time, 9 Priority Transmission, 117 Priority trays, 185 Priority TX, 117 ProgDest, 58, 61, 65, 74, 78 Program / Change / Delete Gateway, 9 Program / Change / Delete Scan - Ricoh 3045 | Fax Guide - Page 307
, 168 Sending to an e-mail address, 65 Send Later, 111 SEP Code, 96, 230 Setting a file name, 241 Setting an e-mail destination as a BCC, 142 Setting a password, 241 Setting a scan area, 38 Setting LAN-Fax Driver properties, 258 Setting print properties, 258 SID Code, 95 Simultaneous Broadcast, 21 - Ricoh 3045 | Fax Guide - Page 308
SMTP reception using Internet Fax, 172 SMTP RX File Delivery Settings, 9 Specifications, 288 Specifying a destination, 58 Specifying a destination by directly entering, 262 Specifying a destination using Address Book, 261 Specifying a destination using a destination list, 261 Specifying a host name - Ricoh 3045 | Fax Guide - Page 309
Name, 240 User Tools/Counter key, 9 Using a program, 286 Using the Address Book to specify destinations, 70 Using the Document Server, 237 Using the machine's Address Book data in the destination list of the LAN-Fax, 271 Using the software, 254 V Viewing fax information using a Web browser, 275 - Ricoh 3045 | Fax Guide - Page 310
300 EN USA B779-8515 - Ricoh 3045 | Fax Guide - Page 311
Trademarks Microsoft®, Windows®, Windows NT® and Outlook® are registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. PowerPC® is a trademark of International Business Machines Corporation in the United States, other countries, or both. Adobe® and - Ricoh 3045 | Fax Guide - Page 312
FAX Option Type 3045 Operating Instructions Facsimile Reference EN USA B779-8515 - Ricoh 3045 | Fax Guide - Page 313
Operating Instructions Printer Reference 1 Preparing the Machine 2 Setting Up the Printer Driver 3 Other Print Operations 4 Saving and Printing Using the Document Server 5 The Functions and Settings of the Machine 6 Appendix Read this manual carefully before you use this machine and keep it handy - Ricoh 3045 | Fax Guide - Page 314
you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor. Notes Some illustrations in this manual might be slightly different from the machine. Depending on your machine, certain units may be optional. For details, please contact your local - Ricoh 3045 | Fax Guide - Page 315
User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Trouble Shooting Provides a guide to solving common problems, and explains how to replace paper, toner - Ricoh 3045 | Fax Guide - Page 316
supported might also differ slightly from those of this machine. ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine - Ricoh 3045 | Fax Guide - Page 317
42 Windows XP, Windows Server 2003 - USB 44 Printing with Parallel Connection 46 Printing with Bluetooth Connection 48 Supported Profiles...48 Printing with Bluetooth Connection 49 Configuring Security Mode Settings 50 Printing in the Security Mode 50 Making Option Settings for the Printer 51 - Ricoh 3045 | Fax Guide - Page 318
XP, Windows Server 2003 - Accessing the Printer Properties 70 Windows NT 4.0 - Accessing the Printer Properties 72 3. Other Print Operations Printing a PDF File Directly 75 Printing Method ...75 Using DeskTopBinder Lite 76 Using commands ...80 Unauthorized Copy Control 81 Using [Data security - Ricoh 3045 | Fax Guide - Page 319
Server 133 5. The Functions and Settings of the Machine Mainframe ...135 Functions...135 Interface ...135 List of the Setting Items 136 Web Image Monitor 136 telnet ...139 UNIX...140 Settings that can be used with PostScript 3 141 6. Appendix Specifications...143 Options ...144 INDEX...146 v - Ricoh 3045 | Fax Guide - Page 320
vi - Ricoh 3045 | Fax Guide - Page 321
/Scanner Controller Model Number: Printer/Scanner Unit Type 4500, Printer Unit Type 4500, Printer Enhance Option Type 4500, RPCS Printer Unit Type 4500 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part - Ricoh 3045 | Fax Guide - Page 322
originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information. [ ] Indicates the - Ricoh 3045 | Fax Guide - Page 323
from the computer. 3. [Form Feed] Press to print all the data left in the machine's input buffer. • When the machine is online, the status appears dimly. • This function is not available with the RPCS printer language. 4. [Job Reset] Press to cancel the current print job. If you press it when the - Ricoh 3045 | Fax Guide - Page 324
error logs of print jobs that sent from a computer. 7. [Spooling Job List] Press to display spooled jobs. 8. Paper Tray Status indicators The paper tray settings appear. Note ❒ When the power is turned on, the copier display is shown. This is a factory default. This initial setting can be changed - Ricoh 3045 | Fax Guide - Page 325
screen appears when you press the {User Tools/Counter} key. For details, see "Printer Features Menu", General Settings Guide. ❖ List / Test Print Menu Multiple Lists Config. Page Error Log Menu List PCL Config. / Font Page PS Config. / Font Page PDF Config. / Font Page Hex Dump Description - Ricoh 3045 | Fax Guide - Page 326
Print Job List You can set the default Printer screen when you press [Print Jobs]. Memory Usage You can select the amount of memory used in Font Priority or Frame Priority, according to paper size or resolution. Duplex You can select to have print on both sides of each page. Copies You - Ricoh 3045 | Fax Guide - Page 327
Menu Edge to Edge Print Default Printer Language Tray Switching Description You can select whether or not to print on the entire sheet. You can set the default printer language if the machine cannot find the printer language automatically. You can set to switch the paper tray. ❖ Host Interface - Ricoh 3045 | Fax Guide - Page 328
PDF Direct Print. You can set the group password already specified with DeskTopBinder Lite. You can set the print resolution in dots per inch. Note ❒ Some options do not appear depending optional units or selected printer lan- guages. ❒ The PCL printer language is optional depending on the options - Ricoh 3045 | Fax Guide - Page 329
tray: • Duplex printing (when the optional unit is installed) • Auto Tray Select • Auto Tray Switching • Rotating collate • Staple (when the optional unit is installed) • Punch (when the optional 2 Tray Finisher is installed) ❒ Be sure to set the paper size using the printer driver when printing - Ricoh 3045 | Fax Guide - Page 330
out the extender to support paper sizes larger than A4 L, 81/2 ×11 L. ❒ When setting an OHP transparency, make sure that its front and back sides are properly positioned. Reference For printer driver settings, see the printer driver Help. Select paper type when printing onto OHP transparencies or - Ricoh 3045 | Fax Guide - Page 331
. To avoid this, select [Reverse order print] in the RPCS printer driver settings to deliver the prints in the correct page order. A Press the {User Tools/Counter} key on the control panel. AJM002S B Press [System Settings]. C Press the [Tray Paper Settings] tab. D Press [TNext] to scroll through - Ricoh 3045 | Fax Guide - Page 332
priority over the printer driver settings. ❒ If the printer driver is not used, select [Machine Settings] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see "Printer Features", General Settings Guide). Set paper size using the control panel. A Press the {User Tools/Counter - Ricoh 3045 | Fax Guide - Page 333
over the printer driver settings. ❒ If the printer driver is not used, select [Machine Settings] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see "Printer Features", General Settings Guide). Set the paper size using the control panel. A Press the {User Tools/Counter - Ricoh 3045 | Fax Guide - Page 334
14 - Ricoh 3045 | Fax Guide - Page 335
Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or - Ricoh 3045 | Fax Guide - Page 336
for Client port Standard TCP/IP LPR port ❖ Windows NT 4.0 Connection Method Ethernet/IEEE 802.11b Available Ports SmartDeviceMonitor for Client port LPR port Reference See the explanation about how to install the printer driver for each type of port. For the SmartDeviceMonitor for - Ricoh 3045 | Fax Guide - Page 337
server, or the NetWare remote printer. 1 ZZZ036S Reference See the explanation about how to install the printer driver for each type of network printer. For the Windows network printer, see p.34 "Using as a Windows Network Printer". For the NetWare print server and remote printer, see p.37 "Using as - Ricoh 3045 | Fax Guide - Page 338
, Parallel, and Bluetooth connections • Windows XP: USB, Parallel, and Bluetooth connections • Windows Server 2003: USB, Parallel, and Bluetooth connections • Windows NT 4.0: Parallel connections Reference See the explanation about how to install the printer driver for each method of connection - Ricoh 3045 | Fax Guide - Page 339
sales/service representatives. ❒ To install printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrator. ❒ If you connect using USB, refer to p.40 "Installing the Printer Driver - Ricoh 3045 | Fax Guide - Page 340
Run may not work with certain operating system settings. If this happens, launch "Setup.exe" on the CD-ROM root directory. ❒ Select a machine to whose IP address is displayed in [Connect To] to install SmartDeviceMonitor for Client when using TCP/IP. Reference Quick Install is not available unless - Ricoh 3045 | Fax Guide - Page 341
for Client under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrator. ❒ Install SmartDeviceMonitor for Client before installing the printer driver when using the SmartDeviceMonitor - Ricoh 3045 | Fax Guide - Page 342
the Machine I Follow the instructions on the display and click [Next >] to proceed next step. J After the installation is completed, select one of the options to restart Run may not work with certain operating system settings. If this happens, launch "Setup.exe" on the CD-ROM root directory. 22 - Ricoh 3045 | Fax Guide - Page 343
Installing the Printer Driver Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client settings, such as TCP/IP timeout, recovery/parallel printing, and printer groups. 1 Windows 95/98: A Open the [Printers] window from the [ - Ricoh 3045 | Fax Guide - Page 344
click [Extended Features Settings]. D Select the [Set Recovery/Parallel Printing for each port] check box. E Click [OK] to close the [Extended Features Settings] dialog box. Reference For details about these settings, see "Using SmartDeviceMonitor for Client", Network Guide, or SmartDeviceMonitor - Ricoh 3045 | Fax Guide - Page 345
this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. ❒ Depending on which options are installed on the machine, the PCL printer language - Ricoh 3045 | Fax Guide - Page 346
to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the IP address or host name of the machine. N Check that the port of the selected printer is displayed in [Port:]. O Set a user code, if necessary. Up to 8 numeric characters can be - Ricoh 3045 | Fax Guide - Page 347
driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. ❒ Depending on which options are installed on the machine, the PCL printer language is optional - Ricoh 3045 | Fax Guide - Page 348
[OK]. P Check that the port of the selected printer is displayed in [Port:]. Q Set a user code, if necessary. Up to 8 numeric characters can be entered. No alphabetic characters or symbols can be entered. R Select the [Default Printer] check box to configure the printer as default. S Click - Ricoh 3045 | Fax Guide - Page 349
"Setup.exe" on the CD-ROM root directory. ❒ Setting a user code allows a SmartDeviceMonitor for Admin user to display and check the number of sheets each user prints. For details, see SmartDeviceMonitor for Admin Help. Reference A message appears if there is a newer version of the printer driver - Ricoh 3045 | Fax Guide - Page 350
this printer driver under Windows 2000/XP Professional, and Windows Server 2003, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In - Ricoh 3045 | Fax Guide - Page 351
. M Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When the device selection appears, select "RICOH NetworkPrinter Driver C Model". N Click [Next >]. O Click [Finish] in the - Ricoh 3045 | Fax Guide - Page 352
Download the printer driver for Windows NT 4.0 from the supplier's website. For details, ask your sales/service representatives. ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In that case, installing the optional PCL unit is required to use the PCL - Ricoh 3045 | Fax Guide - Page 353
"lp" in the [Name of printer or print queue on that server] box, and then click [OK]. The port is added. N Check that the port of the selected printer is displayed in [Port:]. O Configure the default printer as necessary. P Click [Continue]. The printer driver installation starts. Q After the - Ricoh 3045 | Fax Guide - Page 354
Windows NT 4.0 print server, install the printer driver before you connect the print server to the printer. ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In that case, installing the optional PCL unit is required to use the PCL 6/5e printer drivers - Ricoh 3045 | Fax Guide - Page 355
Using as a Windows Network Printer Installing the PCL or RPCS Printer Driver A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive. 1 The installer starts. C Select an interface language, and then click [OK]. The default interface language is English. D Click [ - Ricoh 3045 | Fax Guide - Page 356
user code as necessary. For an RPCS printer driver, a user code can be set after the printer driver installation. For information about user code, see the printer driver Help. 1 P Select the [Default Printer] check box to configure the printer as default. Q Click [Continue]. The printer driver - Ricoh 3045 | Fax Guide - Page 357
this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. ❒ Depending on which options are installed on the machine, the PCL printer language - Ricoh 3045 | Fax Guide - Page 358
and [Enable Banner] check boxes. Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, click the [NetWare setting] tab. Do not select these check boxes since they are automatically selected by the printer driver. If you select the check boxes, the printer may not print correctly. S Click - Ricoh 3045 | Fax Guide - Page 359
] check box on the [Printer Settings] tab in the printer properties dialog box. • Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, clear the [Enable banner] check box on the [NetWare Settings] tab in the printer properties dialog box. Printing after Resetting the Printer To print the - Ricoh 3045 | Fax Guide - Page 360
Me or later. ❒ Download USB Printing Support for Windows Me from the supplier's website. ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In that case, installing the optional PCL unit is required to use the PCL 6/5e printer drivers. When USB is first - Ricoh 3045 | Fax Guide - Page 361
of the printer driver are stored in the following location: • RPCS D:\DRIVERS\RPCS\WIN9X_ME\(Language)\DISK1 • PCL 5e D:\DRIVERS\PCL5E\WIN9X_ME\(Language)\DISK1 • PCL 6 D:\DRIVERS\PCL6\WIN9X_ME\(Language)\DISK1 • PostScript 3 D:\DRIVERS\PS\WIN9X_ME\(Language)\DISK1 L Check the location, and - Ricoh 3045 | Fax Guide - Page 362
printer driver is stored. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: • RPCS D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1 • PCL 5e D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1 • PCL 6 D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1 • PostScript - Ricoh 3045 | Fax Guide - Page 363
the Printer Driver Using USB F Check the printer driver location, and then click [OK]. G Click [Next >]. H Click [Finish]. 1 If the printer driver has already been installed and plug and play is enabled, the icon of the printer connected to the "USB001" port is added to the [Printers] window - Ricoh 3045 | Fax Guide - Page 364
the Machine Windows XP, Windows Server 2003 - USB Important 1 ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In - Ricoh 3045 | Fax Guide - Page 365
Installing the Printer Driver Using USB E Check the printer driver location, and then click [Next >]. F Click [Continue]. G Click [Finish]. 1 If installation is successful, the icon of the printer connected to the "USB001" port is added to the [Printers and Faxes] window. Note ❒ The number - Ricoh 3045 | Fax Guide - Page 366
this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. ❒ Depending on which options are installed on the machine, the PCL printer language - Ricoh 3045 | Fax Guide - Page 367
that [LPT1:] is shown in [Port:]. K Select the [Default Printer] check box to configure the printer as default. L Click [Finish]. The printer driver installation starts. M After the installation is completed, select one of the options to restart the computer either now or later, and then click - Ricoh 3045 | Fax Guide - Page 368
via BIP. • Only JPEG images that can be printed using BIP. • User codes are disabled for BIP. You cannot print if print functions are restricted. • Some printers do not support BIP. Note ❒ In this manual, the instruction referred to print using SPP. To print using HCRP or BIP, see the Help supplied - Ricoh 3045 | Fax Guide - Page 369
❒ To install the printer driver under Windows 2000/XP Professional or Win- dows Server 2003, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. A Start 3Com Bluetooth Connection Manager. B Check that the printer you want to use - Ricoh 3045 | Fax Guide - Page 370
about entering the password, see p.50 "Printing in the Security Mode". For all other security modes and custom settings, no password is required. For information about each mode, see the manuals supplied with the utility. D Click [OK]. Close the [Security Mode] dialog box. Reference For details - Ricoh 3045 | Fax Guide - Page 371
and feed direction settings to be automatically sent to the printer. You can check machine status from your computer. • Bidirectional communication is supported by Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0. • If you use the RPCS printer driver and bidirectional communication - Ricoh 3045 | Fax Guide - Page 372
be used without changing the default port name (for Windows 2000/XP and Windows Server 2003). • Microsoft TCP/IP print IP address must be specified for use (for Windows NT 4.0). • IPP port name must include the IP address when using the IPP protocol. ❖ When connected with USB The machine must be - Ricoh 3045 | Fax Guide - Page 373
required to change the printer properties in the [Printers] (Windows 2000) or [Printers and Faxes] (Windows XP/Windows Server 2003) folder. Log on as an Administrators or Power Users group member. A On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears - Ricoh 3045 | Fax Guide - Page 374
the Machine Installing Font Manager 2000 Important 1 ❒ Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, install- ing applications by Auto Run requires administrator permission. To install a Font Manager by Auto Run, log on using an account that has administrator permission - Ricoh 3045 | Fax Guide - Page 375
The "USENGLISH" may vary depending on your language selection. Note ❒ If the driver is not set correctly after copying the ".ppd" file, printing may not be performed properly. ❒ When using PageMaker, the optional features that can be selected by the printer driver will not be active. The following - Ricoh 3045 | Fax Guide - Page 376
Preparing the Machine 1 56 - Ricoh 3045 | Fax Guide - Page 377
the machine, the PCL printer language is optional. In that case, installing the optional PCL unit is required to use the PCL 6/5e printer drivers. Windows 95/98/Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box. Making Printer Default Settings To - Ricoh 3045 | Fax Guide - Page 378
the following procedure are valid for the current application only. ❒ General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application. Reference For details, see the printer driver Help. 58 - Ricoh 3045 | Fax Guide - Page 379
here are used as the default settings for all applications. Reference For details, see the printer driver Help. Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are - Ricoh 3045 | Fax Guide - Page 380
the following procedure are valid for the current application only. ❒ General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application. Reference For details, see the printer driver Help. 60 - Ricoh 3045 | Fax Guide - Page 381
here are used as the default settings for all applications. Reference For details, see the printer driver Help. Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are - Ricoh 3045 | Fax Guide - Page 382
the following procedure are valid for the current application only. ❒ General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application. Reference For details, see the printer driver Help. 62 - Ricoh 3045 | Fax Guide - Page 383
PCL - Accessing the Printer Properties Windows NT 4.0 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CDROM. Download the printer driver for Windows NT 4.0 from the - Ricoh 3045 | Fax Guide - Page 384
the Printer Driver Making Printer Default Settings - Default Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users - Ricoh 3045 | Fax Guide - Page 385
the following procedure are valid for the current application only. ❒ General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application. Reference For details, see the printer driver Help. 65 - Ricoh 3045 | Fax Guide - Page 386
for users who rarely change print settings. This type of dialog box may vary depending on the installed options. Making Printer Default Settings To make the printer default settings, open the printer properties dialog box from the [Printers] window. Important ❒ You cannot change the printer default - Ricoh 3045 | Fax Guide - Page 387
the following procedure are valid for the current application only. ❒ General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application. Reference For details, see the printer driver Help. 67 - Ricoh 3045 | Fax Guide - Page 388
launch printer driver's properties. Making Printer Default Settings - The Printer Properties 2 Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users - Ricoh 3045 | Fax Guide - Page 389
in the following procedure are valid for the current application only. ❒ General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application. Reference For details, see the printer driver Help. 69 - Ricoh 3045 | Fax Guide - Page 390
Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important 2 ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission - Ricoh 3045 | Fax Guide - Page 391
Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears - Ricoh 3045 | Fax Guide - Page 392
Download the printer driver for Windows NT 4.0 from the supplier's website. For details, ask your sales/service representatives. ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Administrators - Ricoh 3045 | Fax Guide - Page 393
of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. ❒ You cannot change the printer default settings for each user. Settings made in 2 the printer properties dialog box are applied to all users. A On the [Start] menu, point - Ricoh 3045 | Fax Guide - Page 394
the following procedure are valid for the current application only. ❒ General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application. Reference For details, see the printer driver Help. 74 - Ricoh 3045 | Fax Guide - Page 395
to the machine for printing, without having to open a PDF application. Important ❒ This function is possible only when the optional PostScript 3 unit is installed. ❒ The function can be used with genuine Adobe PDF files only. ❒ This function supports version 1.3, 1.4, and 1.5 PDF files. ❒ PDF files - Ricoh 3045 | Fax Guide - Page 396
click [Next >] repeatedly until the [Printing Function2] screen appears. C On the [Printing Function2] screen, click [Add...] to display [PDF Direct Print Prop- erties]. D Select the printer driver for the machine, click [OK], and then click [Next >] repeatedly until [Finish] is displayed. Click - Ricoh 3045 | Fax Guide - Page 397
Printing a PDF File Directly Function Palette The Function palette contains buttons for functions that are already configured through DeskTopBinder Lite enhancement. Using these buttons, you can print Windows files, preview printouts, convert images, and register scanners for documents without - Ricoh 3045 | Fax Guide - Page 398
one of the follow- ings: • Enter the PDF password in the PDF Direct Printing Properties screen. • Specify a PDF password by selecting [Change PDF Password] in [PDF Menu] on the control panel of the machine. ❒ If a [PDF Group Password] for [PDF Menu] is assigned to either DeskTopBinder Lite or the - Ricoh 3045 | Fax Guide - Page 399
Print Properties Printing a PDF File Directly 3 1. Setting name: Displays the plug-in configuration name (up to 63 single byte characters) 2. Change Icon... Changes the icon displayed on the tool bar. 3. Printer: Displays a list of RPCS drivers that support PDF direct printing. 4. Duplex Prints - Ricoh 3045 | Fax Guide - Page 400
Other Print Operations Using commands You can print PDF files directly, using commands such as "ftp" "sftp"and "lpr". Reference For details about UNIX commands, see Network Guide. 3 80 - Ricoh 3045 | Fax Guide - Page 401
. Opening the Unauthorized Copy Control Window 3 A In the RPCS printer driver, open the [Printing Preference] window. B Click [Add/Change Custom Settings...]. C Select the [Unauthorized copy...] check box. D Click [Control Settings...]. The Unauthorized Copy Control window appears. Note ❒ For - Ricoh 3045 | Fax Guide - Page 402
, the machine must be set up correctly. Consult your administrator. ❖ Printing a document using [Data security for copying] AJL030S 1. The pattern and text you have set is printed. 2. The document is copied or stored in copiers/multifunction machines which the optional Copy Data Security unit is - Ricoh 3045 | Fax Guide - Page 403
that is set with [Data security for copying], the machine does not require the optional Copy Data Security unit to be installed. The Copy Data Security unit is required when copying or storing a document protected by gray overprint. ❒ Only the RPCS printer driver is supported. ❒ Printing at 200 - Ricoh 3045 | Fax Guide - Page 404
box. Note ❒ You can set only [Text:], but [Mask type:] and [Text:] must be set together. ❖ Printing a document using [Mask type:] AJL031S 1. The pattern and text you have set is printed palely. 2. The document is copied, scanned, or stored in copiers/multifunction machines. 3. The pattern and text - Ricoh 3045 | Fax Guide - Page 405
of copying, scanning, and saving documents in the document server may vary depending on the machine model and setting conditions. ❒ Printing with background patterns and text may be slower than normal print- 3 ing. Reference For details about setting [Mask type:], see the printer driver Help - Ricoh 3045 | Fax Guide - Page 406
warranty regarding the appearance of print patterns and other copy protection features. The appearance of the print patterns and the performance of Unauthorized Copy Control may vary depending on the quality of paper used and the machine model and settings. • The supplier takes no responsibility - Ricoh 3045 | Fax Guide - Page 407
in the machine even after printing is finished. 3 If you press [Print Jobs] on the Printer screen, the Complete List or the List Per User ID screen appears depending on which list type you select from [Initial Print Job List]. ❖ Complete List AJM006S 1. [Per User ID] Displays List Per User ID - Ricoh 3045 | Fax Guide - Page 408
, scroll down to view the list. 9. [Exit] Returns to the Printer screen. 10. [Details] Displays details about a selected file. 11. [Select All Jobs] Selects all files stored in the machine. 3 12. [Clear All] Clears all selections. 13. [Print] Prints a selected file. 14. [Delete] Deletes - Ricoh 3045 | Fax Guide - Page 409
. To update the display, press [Exit] to return to the Printer screen, and then press [Print Jobs] again. ❒ If a large number of print jobs are stored in the machine, processing may slow temporarily, depending on which functions are used. ❒ If you press [Per User ID] in the Complete List screen - Ricoh 3045 | Fax Guide - Page 410
[Printer Features]. 3 The Printer Features menu appears. C On the [System] tab, press [Initial Print Job List]. D Select either [Complete List] or [List Per User ID]. After configuring the settings, the selected type of print job list is displayed. Displaying a Print Job List A Press [Print - Ricoh 3045 | Fax Guide - Page 411
, the job in the machine is deleted automatically. Reference For details about the error log on the control panel, see p.114 "Checking the Error Log". For details about the [Auto Delete Temporary Print Jobs] and [Auto Delete Stored Print Jobs], see "Printer Features", General Settings Guide. 91 - Ricoh 3045 | Fax Guide - Page 412
how to print a Sample Print file with the PostScript 3 printer driver, see PostScript 3 Supplement included as a PDF file on the CD-ROM. Important ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In that case, installing the optional PCL unit is - Ricoh 3045 | Fax Guide - Page 413
every document. ❒ When the number of set quantity is changed, the changed quantity is applied to all selected files. ❒ When printing is completed, the stored file will be deleted. ❒ To stop printing after printing has started, press [Exit] until the Printer screen appears, and then press [Job Reset - Ricoh 3045 | Fax Guide - Page 414
A Press the {Printer} key to display the Printer screen. B Press [Print Jobs]. A list of the print files stored in the machine appears. C Press [Sample Print Job List]. 3 A list of Sample Print files stored in the machine appears. Depending on the security settings, certain print jobs may not - Ricoh 3045 | Fax Guide - Page 415
the printer driver as default. If a collate option is selected in the application print dialog box, more sets than intended may be printed. ❒ After the Locked Print file is printed, the job is automatically deleted. Reference For details about the error log on the display panel, see p.114 "Checking - Ricoh 3045 | Fax Guide - Page 416
how to print a Locked Print file with the PostScript 3 printer driver, see PostScript 3 Supplement included as a PDF file on the CD-ROM. Important ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In that case, installing the optional PCL unit is - Ricoh 3045 | Fax Guide - Page 417
A confirmation screen will appear if the password is not entered correctly. Press [OK] to enter the password again. If multiple print files are selected, the machine prints files that correspond to the entered password. The number of files to be printed is displayed on the confirmation screen. If - Ricoh 3045 | Fax Guide - Page 418
display the Printer screen. B Press [Print Jobs]. C Press [Locked Print Job List]. A list of Locked Print files stored appears. Depending on the security settings, certain print jobs may not be displayed. 3 D Select the file you want to delete, and then press [Delete]. The password screen is - Ricoh 3045 | Fax Guide - Page 419
print job. By default, Hold Print jobs are automatically collated by the printer driver. If a collate option is selected from the application's Print dialog box, more prints than intended may be produced. Reference For details about the error log on the display panel, see p.114 "Checking the Error - Ricoh 3045 | Fax Guide - Page 420
to print a Hold Print file with the PostScript 3 printer driver, see Postscript 3 Supplement included as a PDF file in the supplied CD-ROM. Important ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In that case, installing the optional PCL unit is - Ricoh 3045 | Fax Guide - Page 421
Hold Print Files A Press the {Printer} key to display the Printer screen. B Press [Print Jobs]. A list of print files stored in the machine appears. C Press [Hold Print Job List]. A list of a Hold Print files stored in the machine appears. Depending on the security settings, certain print jobs - Ricoh 3045 | Fax Guide - Page 422
job. By default, Stored Print jobs are automatically collated by the printer driver. If a collate option is selected from the application's Print dialog box, more prints than intended may be produced. Reference For details about the error log on the display panel, see p.114 "Checking the Error Log - Ricoh 3045 | Fax Guide - Page 423
to print a Stored Print file with the PostScript 3 printer driver, see Postscript 3 Supplement included as a PDF file on the supplied CD-ROM. Important ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In that case, installing the optional PCL unit - Ricoh 3045 | Fax Guide - Page 424
unless you delete a file or select [Auto Delete Stored Print Jobs] (see "Printer Features", General Settings Guide). Reference For details about setting printer drivers, see the printer driver Help. You can also print or delete a Stored Print file from Web Image Monitor. For details, see Web Image - Ricoh 3045 | Fax Guide - Page 425
Job List]. A list of Stored Print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed. D Select the file you want to delete, and press [Delete]. 3 The delete confirmation screen appears. If you set the password in the printer driver - Ricoh 3045 | Fax Guide - Page 426
Print Operations Printing from the List Per User ID Screen This describes how to print the files saved in the machine from the User ID screen. Printing the Selected Print Job A Press the {Printer} key. 3 The Printer screen appears. B On the Printer screen, press [Print Jobs]. A list of user - Ricoh 3045 | Fax Guide - Page 427
Printing from the List Per User ID Screen F Press [Print]. The confirmation screen appears. G Press [Yes]. The selected files are printed. Press [No] to cancel printing. Note ❒ The confirmation screen displays the total number of files of the selected user ID to be printed. 3 107 - Ricoh 3045 | Fax Guide - Page 428
Other Print Operations Printing All Print Jobs A Press the {Printer} key. The Printer screen appears. B On the Printer screen, press [Print Jobs]. 3 A list of user IDs whose files are stored in the machine appears. C Press the user ID whose file you want to print. You cannot select multiple user IDs - Ricoh 3045 | Fax Guide - Page 429
screen is applied to all files of the selected print job type. If you do not set a quantity, 3 the minimum number is applied to all files. ❒ If you select Locked Print, enter the correct password. If there are multiple passwords, the machine prints only files that correspond to the entered - Ricoh 3045 | Fax Guide - Page 430
instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. Important ❒ The tray cannot be changed if the following functions are set: • Staple 3 • Duplex Print to a tray that does not support duplex printing - Ricoh 3045 | Fax Guide - Page 431
cancel someone else's print job. ❒ Under Windows, if the machine is connected to the computer using a parallel cable, sent print jobs may be canceled if [Reset All Jobs] is pressed while "Waiting..." is on the display panel. After the interval set in [I/O Timeout] in [Printer Features] has passed - Ricoh 3045 | Fax Guide - Page 432
Other Print Operations Canceling a Print Job This section gives instruction to stop printing from the computer or the display panel. Canceling a Print Job Using the Control Panel A Press the {Printer} key. 3 The Printer screen appears. B Press [Job Reset]. C Press [Reset Current Job] or [ - Ricoh 3045 | Fax Guide - Page 433
4.0, click [Cancel] on the [Document] menu. ❒ Under Windows 95/98/Me/2000 or Windows NT 4.0, you can also open the print job queue window by double-clicking the machine icon in the [Printers] machine window (the [Printers and Faxes] window under Windows XP and Windows Server 2003). ❒ You cannot stop - Ricoh 3045 | Fax Guide - Page 434
Printer screen appears. B Press [Error Log]. An error log list appears. Depending on the security settings, certain errors may not be displayed. C Press the desired job list. You can select the job list from [Complete List], [Locked Print Job List], [Sample Print Job List], [Hold Print Job List - Ricoh 3045 | Fax Guide - Page 435
Checking the Error Log D Select the print file you want to check, and then press [Details]. A detailed error log appears. Press [UPrevious] or [TNext] to scroll the error files. Note ❒ Press [Exit] after checking the log. 3 ❒ Press [Back to List] to return to the error log list. ❒ To print - Ricoh 3045 | Fax Guide - Page 436
Monitor and enter the machine's IP address in the address bar. This displays the top page. For more information, see Network Guide. Note ❒ Up to a maximum of 150 jobs at once can be spool printed. ❒ If Spool Printing is not set, you cannot select [Spooling Job List]. ❒ Printing the first page with - Ricoh 3045 | Fax Guide - Page 437
for each input tray. Important ❒ This function is available with the PCL 6/5e printer driver only. ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In that case, installing the optional PCL unit is required to use the PCL 6/5e printer drivers. ❒ If - Ricoh 3045 | Fax Guide - Page 438
error will not be cleared unless the cover of the finisher is opened and closed. Reference For details about duplex printing or combined printing (layout), see the printer driver Help. For details about optional finishers, see General Settings Guide. To remove paper misfeeds, see Trouble Shooting - Ricoh 3045 | Fax Guide - Page 439
) and duplex printing are both selected. After setting the staple position, use the printer driver's preview icon to check the position before printing. Reference For paper sizes and maximum numbers of sheets available for stapling, see "Specifications for Options", About This Machine. For printing - Ricoh 3045 | Fax Guide - Page 440
position. ❒ When the finisher is being used for another function's job (for example, a copy job), printing will start after that job ends. ❒ Be sure to set paper size and orientation in the printer driver when stapling. ❒ When duplex printing is selected, adjust staple positions to the binding - Ricoh 3045 | Fax Guide - Page 441
to page as holes are punched into each sheet individually. ❒ The number of holes that can be punched varies according to country. Reference For details about paper sizes that can be punched, see "Specifications for Options", About This Machine. For printing methods, see the printer driver Help. 121 - Ricoh 3045 | Fax Guide - Page 442
paper. ❒ If you cannot make punch settings even with the optional finisher installed, options may not be set correctly in the printer driver. Correct option settings in the printer driver. For details, see the printer driver Help. ❒ When duplex print is selected, adjust the punch position to - Ricoh 3045 | Fax Guide - Page 443
cannot make Shift Collate even with the optional finisher installed, options may not be set up correctly in the printer driver. Correct the printer driver's option settings. • For details, see the printer driver Help. Collate Printed output is assembled as sets in sequential order. AEU016S 123 - Ricoh 3045 | Fax Guide - Page 444
been selected, printing speed will be slower than with other collate functions. Shift Collate The optional finisher is required for this function. The finisher's shift tray moves backward or forward when a job is output, and then it shifts to output the next set. Therefore, copies can be separated - Ricoh 3045 | Fax Guide - Page 445
Covers Using this function, you can insert covers and back sheets fed from a different tray to that of the main paper, and print on them. Important ❒ To use this function, Collate must be set. Rotating Collate cannot be set. ❒ The cover sheets should be the same size and orientation as the body of - Ricoh 3045 | Fax Guide - Page 446
Other Print Operations • Blank When printing one side: AEV018S When printing both sides: 3 AEV033S ❖ Front and Back cover Prints the first and last page of the document as the cover and back cover pages. • Printing on one side Prints on one side of the cover sheets only, even when duplex printing is - Ricoh 3045 | Fax Guide - Page 447
on both sides of the cover sheets when duplex printing is selected. • Front cover printed on both sides, back cover page face inside, and the number of pages is even AEV036S 3 • Front cover printed on both sides, back cover page face inside, and the number of pages is odd AEV037S • Front cover - Ricoh 3045 | Fax Guide - Page 448
is set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in the K orientation. Therefore, if the cover paper is set to the L orientation, the orientation of cover and body will be different. Reference For printing methods, see the printer driver Help - Ricoh 3045 | Fax Guide - Page 449
page. 3 AJO025S Note ❒ This function is only valid with duplex printing. ❒ Up to 20 pages can be specified as the front pages of chapters using the printer driver. ❒ This function can be used together with combine (layout) printing. Reference For printing methods, see the printer driver Help. 129 - Ricoh 3045 | Fax Guide - Page 450
. Therefore, when the cover paper has been set to the L orientation, the orientation of the output cover paper and body paper will be different. ❒ The same paper feed tray cannot be set for the body of the document and the slip sheet. Reference For printing methods, see the printer driver Help. 130 - Ricoh 3045 | Fax Guide - Page 451
Slip Sheet ❖ Inserting a slip sheet between each page • Print • Blank AEV019S AEU023S ❖ Inserting a slip sheet between OHP transparencies • Print • Blank AEV020S AEU024S Slip Sheet 3 131 - Ricoh 3045 | Fax Guide - Page 452
Note ❒ Collate cannot be set when using slip sheets. ❒ When the duplex printing or cover printing is set, you cannot insert slip sheets. ❒ The slip sheet should be the same size and orientation as the main paper. ❒ If [Auto Tray Select] has been set as the paper feed tray for the body paper, the - Ricoh 3045 | Fax Guide - Page 453
edit and print documents as you want. Important ❒ Applications with their own drivers, such as PageMaker, do not support this function. Note ❒ When you use the Document Server, the following functions can be selected using the machine's control panel: • Copies • Collate • Duplex • Staple • Paper - Ricoh 3045 | Fax Guide - Page 454
Saving and Printing Using the Document Server 4 134 - Ricoh 3045 | Fax Guide - Page 455
you are using. Reference For details about functions and setting items, see Network Guide, PostScript 3 Supplement and UNIX Supplement. Functions The following functions are available with the machine: • Copy • Printer • Scanner • Fax • Document Server Note ❒ The Printer, Scanner functions are need - Ricoh 3045 | Fax Guide - Page 456
5 Menu Input Tray Output Tray Toner Function System Counter Printer Language Read Read Read Read Read Read Read User mode Administrator mode Read Read Read Read Read Read Read ❖ Document Server User mode Read/Modify Administrator mode Read/Modify ❖ Fax Received File User mode Read - Ricoh 3045 | Fax Guide - Page 457
List of the Setting Items Fax History Menu Transmission Reception LAN-Fax Read Read Read Document Server Read User mode User mode Read Administrator mode Read Read Read Administrator mode ❖ Address Book Menu Address Book User mode None Administrator mode Read/Modify ❖ Inquiry User mode - Ricoh 3045 | Fax Guide - Page 458
The Functions and Settings of the Machine Printer Read User mode Administrator mode Read/Modify Fax Menu General Administrator Tools E-mail Settings IP-Fax Settings Gateway Settings Parameter Settings None None None None None None User mode Administrator mode Read/Modify Read/Modify Read/ - Ricoh 3045 | Fax Guide - Page 459
mode Read/Modify Read/Modify ROM Update None User mode Read Administrator mode Note ❒ Some items are not displayed depending on the security settings. ❒ Some items are not displayed on the menu depending on which printer language/option is installed. telnet The following telnet - Ricoh 3045 | Fax Guide - Page 460
tray Value Function Summary longedge, shortedge, left, top, right Specifies the binding direction for duplex printing. Number of copies (1 - 999) Specifies the number of copies. off, on Specifies whether duplex printing is on or off. pcl, postscript (rps) Specifies the printer language - Ricoh 3045 | Fax Guide - Page 461
following PostScript 3 settings can be used with the machine: Note ❒ Depending on a type of printer drivers, different items may be displayed. Settings Selectable Items Collate: Off, On Dithering: Auto, User Setting, Text, Photographic Duplex: Off, Open to Left, Open to Top Fit to Print - Ricoh 3045 | Fax Guide - Page 462
The Functions and Settings of the Machine 5 142 - Ricoh 3045 | Fax Guide - Page 463
about its options. Component Resolution Printing speed Specifications 600 × 600 dpi 300 × 300 dpi 200 × 200 dpi Type 1: • 35 ppm Type 2: • 45 ppm (A4K, 81/2 × 11 K plain paper) Interface Network protocol Printer language Fonts Memory Note ❒ Printing speeds depend on the machine. Check which type - Ricoh 3045 | Fax Guide - Page 464
type of options installed in the machine, the PCL printer language is optional. Note ❒ When using the USB Interface (Standard) with Mac OS 10.3.3, USB2.0 is sup- ported. ❒ When using the USB Interface (Standard) with Windows Me, install USB Printing Support. Windows Me only supports USB 1.1 speed - Ricoh 3045 | Fax Guide - Page 465
Specifications ❖ Frequency range: • Inch version: 2412 - 2462 MHz (1 - 11 channels) • Metric version: 2412 - 2472 environment. ❖ Transmission mode: Ad hoc, and infrastructure mode Bluetooth Interface Unit Type 3245 6 ❖ Supported Profiles: • SPP (Serial Port Profile) • HCRP (Hardcopy Cable Replacement - Ricoh 3045 | Fax Guide - Page 466
, 40 Interface, 143 L List Per User ID, 106 printing all print jobs, 108 printing the selected print job, 106 Local Connection, 18 Locked Print, 95 deleting, 98 printing, 96 M Making Option Settings for the Printer, 51 Manuals for This Machine, i Memory, 143 N NetWare Print Server, 37 Network Cable - Ricoh 3045 | Fax Guide - Page 467
and Settings of the Machine, 135 Thick Paper printing, bypass tray, 13 U Unauthorized Copy Control, 81 data security for copying, 82 mask type, 84 UNIX, 140 USB Connection, 40 USB Printing Support, 40 User Defined Pages, 117 Using as a NetWare Print Server /Remote Printer, 37 Using as a Windows - Ricoh 3045 | Fax Guide - Page 468
148 EN USA D316-6503 - Ricoh 3045 | Fax Guide - Page 469
Trademarks Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Adobe®, PostScript®, Acrobat®, PageMaker® and Adobe Type Manager are registered trademarks of Adobe Systems Incorporated. PCL® is a registered trademark of - Ricoh 3045 | Fax Guide - Page 470
Operating Instructions Printer Reference EN USA D316-6503 - Ricoh 3045 | Fax Guide - Page 471
Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files by Scan to Folder 3 Storing Files Using the Scanner Function 4 Delivering Scan Files 5 Scanning Originals with the Network TWAIN Scanner 6 Various Scan Settings 7 Appendix Read this manual carefully before you use this machine - Ricoh 3045 | Fax Guide - Page 472
and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company - Ricoh 3045 | Fax Guide - Page 473
Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, staples - Ricoh 3045 | Fax Guide - Page 474
are supported might also differ slightly from those of this machine. ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to - Ricoh 3045 | Fax Guide - Page 475
Searching the Machine's Address Book 28 Specifying the E-mail Subject 29 Specifying the E-mail Message 30 Selecting a Message from the List 30 Manual Entry of a Message 31 Simultaneous Storage and Sending by E-mail 32 Sending the URL by E-mail 33 2. Sending Scan Files by Scan to Folder Before - Ricoh 3045 | Fax Guide - Page 476
of File Storage under the Scanner Function 59 Basic Operation for Storing Scan Files 61 Specifying File Information for a Stored File 63 Specifying a User Name 63 Specifying a File Name 64 Specifying a Password 65 Displaying the List of Stored Files 66 List of Stored Files 66 Searching - Ricoh 3045 | Fax Guide - Page 477
and Scan Size 135 When Using E-mail, Folder Sending, Storing or Network Delivery Function .........136 When Using as a TWAIN Scanner 137 Scan Settings and File Types 139 Software Supplied on CD-ROM 140 Auto-Run Program 140 TWAIN Driver ...140 DeskTopBinder Lite 141 Values of Various Set Items - Ricoh 3045 | Fax Guide - Page 478
vi - Ricoh 3045 | Fax Guide - Page 479
Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 4500, Scanner Enhance Option Type 4500 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part off and on, the user is encouraged to try to - Ricoh 3045 | Fax Guide - Page 480
originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information. [ ] Indicates the - Ricoh 3045 | Fax Guide - Page 481
TWAIN Scanner". ❖ Storing files You can store scan files on the machine's hard disk. Stored files can be sent later. For details, see chapter 3 "Storing Files Using the Scanner Function". Reference p.11 "Sending Scan Files by E-mail" p.35 "Sending Scan Files by Scan to Folder" p.79 "Delivering Scan - Ricoh 3045 | Fax Guide - Page 482
, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Network Delivery Scanner Screen". Reference p.13 "E-mail Screen" p.39 "Scan to Folder Screen" p.66 "List of - Ricoh 3045 | Fax Guide - Page 483
through the list. 4. Number of destinations Displays the number of specified destinations. Scanned Files Status This section explains items that are displayed and how to display the Scanned Files Status screen. Use the Scanned Files Status screen to check e-mail transmission, Scan to Folder, and - Ricoh 3045 | Fax Guide - Page 484
statuses: Done, Sending..., Waiting..., Error, or Cancelled. 7. [Cancel] To cancel transmission, select a file whose status is [Waiting...], and then press [Cancel]. 8. [Print] Press to print transmission results. Note ❒ Depending on security settings, some transmission results might not be - Ricoh 3045 | Fax Guide - Page 485
section explains Scanner Features settings. To display the Scanner Features screen, press the {User Tools / Counter} key. For detailed setting method, see General Settings Guide. ❖ Scan Settings Items Description Default Scan Settings Make various basic settings, such as scan type, resolution - Ricoh 3045 | Fax Guide - Page 486
and Scan to Folder destination list used when searching for destinations. Update Delivery Server Destination List Allows you to update the delivery server's destination list by pressing [Update Delivery Server Destination List]. To use this function, under [System Settings], set [Delivery Option - Ricoh 3045 | Fax Guide - Page 487
. E-mail Size Divide & Send E-mail E-mail Information Language Store File Priority Stored File E-mail Method ❖ Administrator Tools Items Menu Protect Description Select the machine's response if a client computer tries to use the TWAIN scanner while scanning is in progress. Select whether to send - Ricoh 3045 | Fax Guide - Page 488
10 - Ricoh 3045 | Fax Guide - Page 489
You need to have an access to an e-mail server that supports SMTP (Simple Mail Transfer Protocol), to send scan files by email. However, it is not essential to have an e-mail server inside the LAN where this machine belongs. It transfers a received e-mail to a specified destination through a LAN or - Ricoh 3045 | Fax Guide - Page 490
Guide. For details about registering addresses in the address book, see Help of respective applications. ❒ Depending on the machine type, you may not be able to use the machine when it is updating the address book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes - Ricoh 3045 | Fax Guide - Page 491
and Scan to Folder destinations at the same time 3. E-mail icon ( ) Indicates that the E-mail screen is displayed. 4. [Registration No.] Press this key to specify the destination using a 5-digit registration number. 5. [Manual Input] To specify destinations not registered in the address book, press - Ricoh 3045 | Fax Guide - Page 492
} key. B If the network delivery scanner screen or Scan to Folder screen appears, switch to the E-mail screen. For details, see "Switching to the E-mail Screen". C Place originals. D If necessary, press [Scan Settings] to specify scanner settings such as scan type, resolution, image density, or - Ricoh 3045 | Fax Guide - Page 493
❒ In [System Settings], you can specify the Administrator's E-mail Address as the default sender name. This lets you send e-mail without entering anything for [Attach Sender's Name]. For details, see General Settings Guide. ❒ Depending on the security setting, the logged-on user may be specified as - Ricoh 3045 | Fax Guide - Page 494
Files by E-mail Reference p.17 "Switching to the E-mail Screen" p.101 "Various Scan Settings" 1 p.112 "Setting for Scanning Sides of Originals" p.114 "Setting of Original Feed Type" p.124 "Setting File Type and File Name" p.18 "Specifying E-mail Destinations" p.30 "Specifying the E-mail - Ricoh 3045 | Fax Guide - Page 495
screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: A Press [ ]. B Press [Switch Destination List]. C Press [E-mail]. D Press [Exit]. The e-mail screen or Scan to Folder screen appears. E If the Scan to Folder screen appears, press [ ]. The - Ricoh 3045 | Fax Guide - Page 496
to select destinations registered in the machine's address book: • Select a destination from the list • Select a destination by entering the registration number • Select a destination by searching the machine's address book Note ❒ Depending on the security settings, certain destinations may not be - Ricoh 3045 | Fax Guide - Page 497
by pressing [U] or [T] Note ❒ Depending on the security setting, some destinations may not appear in the destination list. Selecting destinations by entering the registration numbers Select the destination from the machine's address book using its registration number. A Press [Registration No.]. 19 - Ricoh 3045 | Fax Guide - Page 498
number. Example: To enter 00003 Press the {3}, and then press the {q} key. Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destination and select it. A Press [ ]. B To search by destination name, press - Ricoh 3045 | Fax Guide - Page 499
Input]. The soft keyboard appears. For information about how to enter characters, see About This Machine. B Enter the e-mail address. C Press [OK]. Note ❒ Depending on the security settings, [Manual Input] may not be displayed. ❒ For details about maximum number of characters that can be entered - Ricoh 3045 | Fax Guide - Page 500
Sending Scan Files by E-mail ❒ The e-mail address that is entered directly can be registered in the machine's address book. For details, see "Registering a Directly-Entered Destination in the Address Book". 1 Reference p.143 "Sending E-mail" p.25 "Registering a Directly-Entered Destination in - Ricoh 3045 | Fax Guide - Page 501
G Enter a character string related to the destination for a search condition such as [Name], [E-mail Address], [Fax Number], [Company Name], or [Department Name]. If you select a search condition setting, a soft keyboard appears. Enter a text string according to the search criteria. If you search by - Ricoh 3045 | Fax Guide - Page 502
Sending Scan Files by E-mail Note ❒ The [Name], [E-mail Address], [Fax Destination], [Company Name], and [Depart- ment Name] search conditions that appear in [Advanced Search] are regis- tered in the LDAP server. 1 ❒ If you specified [Search Options] on [Program / Change / Delete LDAP Server] - Ricoh 3045 | Fax Guide - Page 503
specifying the information to be registered, see General Settings Guide. D Press [OK]. Note ❒ Depending on the security setting, [ProgDest] may not appear. In such case, you cannot complete the registration. ❒ To register in the machine's address book a destination searched for and selected from the - Ricoh 3045 | Fax Guide - Page 504
the Administrator's E-mail Address as the default sender name. This lets you send e-mail without specifying the sender. For details, see General Settings Guide. ❒ Depending on the security setting, the logged-on user may be specified as the sender. ❒ When a protection code has been set, a screen - Ricoh 3045 | Fax Guide - Page 505
1 C Press [OK]. Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by users in the machine's address book. A Press [Attach Sender's Name]. B Using the number keys, enter the five-digit registration number assigned to the sender. If - Ricoh 3045 | Fax Guide - Page 506
Sending Scan Files by E-mail Selecting the Sender by Searching the Machine's Address Book This section explains how to select the sender by searching the machine's ad- 1 dress book. A Press [Attach Sender's Name]. B Press [ ]. C To search by user name, press [User (Dest.) Name]. To search by - Ricoh 3045 | Fax Guide - Page 507
D Press [Manual Input]. The soft keyboard appears. E Enter the subject "New product appearance". F Press [OK] three times. Note ❒ For details about entering the text, see About This Machine. ❒ For details about maximum number of characters that can be entered, see "Sending E-mail". Reference p.143 - Ricoh 3045 | Fax Guide - Page 508
message directly Selecting a Message from the List You can select a message from the list. Important ❒ The messages that can be selected from the list must be registered in [System Settings] in advance. For details, see General Settings Guide. A Press [Subject / Message]. B Press [E-mail Message - Ricoh 3045 | Fax Guide - Page 509
Message]. C Press [Manual Input]. The soft keyboard appears. D Enter the message. E Press [OK] three times. Note ❒ For details about entering the text, see About This Machine. ❒ For details about the maximum number of characters that can be entered, see "Sending E-mail". Reference p.143 "Sending - Ricoh 3045 | Fax Guide - Page 510
Scan Files by E-mail". Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult your administrator Reference p.63 "Specifying File Information for a Stored File" p.14 "Basic Operation for Sending Scan - Ricoh 3045 | Fax Guide - Page 511
again, or manually enter the URL in the browser's address bar. ❒ To display details about the functions for managing stored files using Web Image Monitor, click [Help] on the upper right of each Web browser's window. ❒ You can send the URL by e-mail and simultaneously send it by Scan to Folder. In - Ricoh 3045 | Fax Guide - Page 512
Sending Scan Files by E-mail 1 34 - Ricoh 3045 | Fax Guide - Page 513
Files by Scan to Folder Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder. Outline of - Ricoh 3045 | Fax Guide - Page 514
Sending Scan Files by Scan to Folder Sending files to an FTP server 2 1. This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the - Ricoh 3045 | Fax Guide - Page 515
and settings for sending scan files by Scan to Folder. Important ❒ Files can be sent to shared folders on client computers. ❒ Files can also be sent to FTP servers if any exist on the network. ❒ Files can also be sent to NetWare servers if any exist on the network. A Connect the machine to - Ricoh 3045 | Fax Guide - Page 516
for Admin, see Network Guide. For details about registering addresses, see each application's Help. ❒ Depending on the machine type, you may not be able to use the machine when it is updating the address book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes. 38 - Ricoh 3045 | Fax Guide - Page 517
by both Scan to Folder and e-mail. 3. Scan to Folder icon ( ) Shows that the Scan to Folder screen is displayed. 4. [Registration No.] Press to specify a destination using a fivedigit registration number. 5. [Enter Destination] To specify destinations not registered in the address book, press this - Ricoh 3045 | Fax Guide - Page 518
screen. For details, see "Switching to the Scan to Folder Screen". C Place originals. D If necessary, press [Scan Settings] to specify scanner settings such as scan type, resolution, image density, or scan size. For details, see "Various Scan Settings". E If necessary, press [1 Sided Orig.] or - Ricoh 3045 | Fax Guide - Page 519
by Scan to Folder". Reference p.42 "Switching to the Scan to Folder Screen" p.101 "Various Scan Settings" p.112 "Setting for Scanning Sides of Originals" p.114 "Setting of Original Feed Type" p.124 "Setting File Type and File Name" p.43 "Specifying Scan to Folder Destinations" p.4 "Check Modes - Ricoh 3045 | Fax Guide - Page 520
screen is being displayed, press [ ] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed, switch to the Scan to 2 Folder screen as follows: A Press [ ]. B Press [Switch Destination List]. C Press [E-mail]. D Press [Exit]. The e-mail screen or the - Ricoh 3045 | Fax Guide - Page 521
registration number • Select the destination by searching the machine's address book Note ❒ If you have specified the protection code for accessing the address book, the screen for entering the protection code appears. ❒ Depending on the security settings, certain destinations may not be dis- played - Ricoh 3045 | Fax Guide - Page 522
by pressing [U] or [T] Note ❒ Depending on the security setting, some destinations may not appear in the destination list. Selecting destinations by entering the registration numbers Select the destination from the machine's address book using its registration number. A Press [Registration No - Ricoh 3045 | Fax Guide - Page 523
Specifying Scan to Folder Destinations Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destination and select it. A Press [ ]. 2 B To search by destination name, press [Search by Dest. Name]. To search - Ricoh 3045 | Fax Guide - Page 524
on the client computer in advance. You can 2 create the shared folder under Windows98/Me/2000/XP, WindowsNT4.0, Windows Server 2003, and Mac OS X. ❒ Depending on the operating system of the client computer, access to the shared folder may require authentication. You can send a file to a shared - Ricoh 3045 | Fax Guide - Page 525
test is performed to check whether the specified shared folder exists. I Check the connection test result, and then press [Exit]. J Press [OK]. Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after - Ricoh 3045 | Fax Guide - Page 526
Sending Scan Files by Scan to Folder Reference p.144 "Folder transmission" p.56 "Registering the Path to the Selected Destination in the Address Book" Specifying the path by browsing the network for destinations 2 You can browse computers on the network for the destination folder, and then - Ricoh 3045 | Fax Guide - Page 527
the write priv- ileges for the shared folder or there is not enough free hard disk space. ❒ You can register the path to the destination in the machine's address book. For details, see "Registering the Path to the Selected Destination in the Address Book". Reference p.56 "Registering the Path to the - Ricoh 3045 | Fax Guide - Page 528
Sending Scan Files by Scan to Folder Sending Files to an FTP Server This section explains how to specify destinations when sending files to an FTP server. Entering the path to an FTP server manually 2 You can enter the path to an FTP server manually. A Press [Enter Destination]. B Press [FTP]. - Ricoh 3045 | Fax Guide - Page 529
see "Registering the Path to the Selected Destination in the Address Book". ❒ The machine may fail to transfer the file if you do not have write privileges for the folder or there is not enough free hard disk space. Reference p.144 "Folder transmission" p.56 "Registering the Path to the Selected - Ricoh 3045 | Fax Guide - Page 530
folder of the destination can be specified in an NDS tree or on a NetWare Bindery server, depending on the NetWare environment. Consult 2 your administrator ] to specify a folder in the NDS tree. Press [Bindery] to specify the folder on the NetWare Bindery server. D Press [Manual Input] on the - Ricoh 3045 | Fax Guide - Page 531
whether the specified share folder exists. J Check the connection test result, and then press [Exit]. K Press [OK]. Note ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ To change the path for the folder that has been entered - Ricoh 3045 | Fax Guide - Page 532
Sending Scan Files by Scan to Folder ❒ You can register the path to the destination in the machine's address book. For details, see "Registering the Path to the Selected Destination in the Address Book". Reference p.144 "Folder transmission" p.56 "Registering the Path to the Selected Destination - Ricoh 3045 | Fax Guide - Page 533
not have write privileges for the folder or there is not enough free hard disk space. ❒ You can register the path to the destination in the machine's address book. For details, see "Registering the Path to the Selected Destination in the Address Book". Reference p.56 "Registering the Path to the - Ricoh 3045 | Fax Guide - Page 534
Sending Scan Files by Scan to Folder Registering the Path to the Selected Destination in the Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. 2 A In the destination field, display the - Ricoh 3045 | Fax Guide - Page 535
file by Scan to Folder, see "Basic Operations When Using Scan to Folder". Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult your administrator. ❒ You can resend stored files by Scan to Folder. To - Ricoh 3045 | Fax Guide - Page 536
Sending Scan Files by Scan to Folder Reference p.63 "Specifying File Information for a Stored File" p.40 "Basic Operations When Using Scan to Folder" p.71 "Sending a Stored File" 2 58 - Ricoh 3045 | Fax Guide - Page 537
's hard disk. The stored files can be sent by e-mail, Scan to Folder, or the network delivery scanner. ZZZ512S 2. Client Computer Using DeskTopBinder, you can, over the network, view, copy, or delete files stored in the machine. Using Web Image Monitor, you can, over the network, view, download - Ricoh 3045 | Fax Guide - Page 538
set period. For details about specifying the period, see General Settings Guide. ❒ Files stored under the scanner function cannot be printed from the machine's control panel. Print and Sending by Scan to Folder", and "Simultaneous Storage and Delivery". 3 Reference p.32 "Simultaneous Storage - Ricoh 3045 | Fax Guide - Page 539
key. B Place originals. C If necessary, press [Scan Settings] to specify scanner settings such as scan type, resolution, image density, or scan size. 3 For details, see "Various Scan Settings". D If necessary, press [1 Sided Orig.] or [2 Sided Orig.] to scan one or both sides of the originals - Ricoh 3045 | Fax Guide - Page 540
Using the Scanner Function J Press the {Start} key. If you are scanning batches, place the next originals. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult your administrator. ❒ By pressing - Ricoh 3045 | Fax Guide - Page 541
were registered on the [Administrator Tools] tab in [System Settings]. To specify a name not shown here, press [Non-programmed Name], and then enter the user name. D Press [OK] twice. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about - Ricoh 3045 | Fax Guide - Page 542
Storing Files Using the Scanner Function Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name. A Press [Store File]. 3 The Store - Ricoh 3045 | Fax Guide - Page 543
Specifying File Information for a Stored File Specifying a Password You can specify a password for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the - Ricoh 3045 | Fax Guide - Page 544
Storing Files Using the Scanner Function Displaying the List of Stored Files This section describes the list of stored files. Using the list of stored files, you can delete stored files or change the file data. List of Stored Files This section describes how the list of stored files is displayed. - Ricoh 3045 | Fax Guide - Page 545
the Use for deleting the selected file or file list. changing the user name, file name, or password. Note ❒ Depending on the security setting, some files may not appear in the list. ❒ The files that are stored by functions other than the scanner can be displayed by pressing the {Document Server - Ricoh 3045 | Fax Guide - Page 546
. A Press [Select Stored File]. B Press [Search by User Name]. C Select the user name to be used for the search. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Non-programmed Name], and - Ricoh 3045 | Fax Guide - Page 547
a stored file by its file name. A Press [Select Stored File]. Displaying the List of Stored Files 3 B Press [Search by File Name]. The soft keyboard appears. For information about how to enter characters, see About This Machine. D Press [OK]. The search starts, and files whose name starts with - Ricoh 3045 | Fax Guide - Page 548
within your local area network. ❒ For details about displaying or downloading stored files using Web Image Monitor, see Copy/ Document Server Reference. ❒ For details about making settings for using Web Image Monitor, see Network Guide. ❒ For details about functions for managing stored files using - Ricoh 3045 | Fax Guide - Page 549
file. Stored files can be sent by e-mail, Scan to Folder, or the network delivery scanner. Note ❒ There are two methods of sending stored files. Settings made under [Scanner Features] determine which method is used. For details, see General Settings Guide. • To send the URL by e-mail: 3 Under - Ricoh 3045 | Fax Guide - Page 550
sent by e-mail, the recipient can check the stored file by clicking that URL. For details, see "Sending the URL by E-mail". Reference p.17 "Switching to the E-mail Screen" p.42 "Switching to the Scan to Folder Screen" p.86 "Switching to the Network Delivery Scanner Screen" p.14 "Basic Operation for - Ricoh 3045 | Fax Guide - Page 551
how to delete a stored file. A Press [Select Stored File]. 3 The list of stored files appears. B Press [Manage / Delete File]. C Select the file you want to delete. If you select a password-protected stored file, a screen for entering the password appears. To select the file, enter the correct - Ricoh 3045 | Fax Guide - Page 552
for a stored file, such as [User Name], [File Name], and [Password]. 3 Note ❒ Information for files waiting for being sent cannot be changed. Changing a user name You can change the user name for a stored file. A Press [Select Stored File]. The list of stored files appears. B Press [Manage - Ricoh 3045 | Fax Guide - Page 553
Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. ❒ Depending on the security setting, [Change Acs. Priv.] may appear instead of [Change User Name]. For details about specifying [Change Acs. Priv.], consult your administrator. 75 - Ricoh 3045 | Fax Guide - Page 554
Using the Scanner Function Changing a file name You can change the file name of a stored file. A Press [Select Stored File]. 3 The list of stored files appears. B Press [Manage / Delete File]. C Select the file containing the file information you want to change. If you select a password-protected - Ricoh 3045 | Fax Guide - Page 555
Managing Stored Files Changing a password Enter the password for accessing the stored file. Important ❒ Be sure not to forget the password. If you forget it, consult the system admin- istrator of the machine. A Press [Select Stored File]. 3 The list of stored files appears. B Press [Manage / Delete - Ricoh 3045 | Fax Guide - Page 556
the Scanner Function J Press [Exit]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the password of a file stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied - Ricoh 3045 | Fax Guide - Page 557
on which the optional ScanRouter delivery software is installed. You must also register destination and sender information on the delivery server. Outline of Scan File Delivery This section outlines the function for delivering files using the network delivery scanner. 1. This machine You can send - Ricoh 3045 | Fax Guide - Page 558
cable, make the following settings. For details, see General Settings Guide. • Specify the machine's IP address and subnet mask • In [Effective Protocol], enable [TCP/IP] • Set [Delivery Option] to [On] C If necessary, change settings in [Send Settings] under [Scanner Features]. D Using the - Ricoh 3045 | Fax Guide - Page 559
CD-ROM. To view or receive files delivered to the in-trays, you must install DeskTopBinder Lite on the client computer. A Make sure Windows is running on the client computer, and then insert the "Scanner Driver and Utilities" or "Scanner Driver/Font Manager and Utili- ties" CD-ROM into the CD-ROM - Ricoh 3045 | Fax Guide - Page 560
whether or not to check if whether the file has been opened at the destination. 6. [ ] Switch Destination List/Search Press to switch a destination list of this machine to a destination in the delivery server list, to search for a destination. 7. Destination list The list of destinations registered - Ricoh 3045 | Fax Guide - Page 561
If the E-mail screen or Scan to Folder screen appears, switch to the network delivery scanner screen. 4 For details, see "Switching to the Network Delivery Scanner Screen". C Place originals. D If necessary, press [Scan Settings] to specify scanner settings such as scan type, resolution, image - Ricoh 3045 | Fax Guide - Page 562
Modes} key before pressing the {Start} key, the initial scanner screen switches to the Check Modes screen. You can use the Check Modes screen to check the settings such as destinations. For details, see "Check Modes". ❒ To cancel scanning, press the {Clear / Stop} key or [Stop] on the display panel - Ricoh 3045 | Fax Guide - Page 563
Basic Operation for Delivering Files Reference p.86 "Switching to the Network Delivery Scanner Screen" p.101 "Various Scan Settings" p.112 "Setting for Scanning Sides of Originals" p.114 "Setting of Original Feed Type" p.87 "Specifying Delivery Destinations" p.90 "Specifying the Sender" p.93 - Ricoh 3045 | Fax Guide - Page 564
explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the network delivery scanner screen. A Press [ ]. B Press [Switch Destination List]. 4 C Press [Delivery Server]. D Press [Exit]. The network delivery - Ricoh 3045 | Fax Guide - Page 565
security settings, certain destinations may not be displayed. Selecting a destination from the Destination List From the destination list, select a destination. A In the destination list delivery server under captions. The destination list is updated automatically. If the target destination does - Ricoh 3045 | Fax Guide - Page 566
three digits. Example: To enter 009 Press the {9} key, and then press the {q} key. 4 Selecting destinations by searching the delivery server's Destination List In the delivery server's Destination List, you can search for destinations and select them. A Press [ ]. B Press [Search Address Book]. 88 - Ricoh 3045 | Fax Guide - Page 567
Specifying Delivery Destinations C To search by destination name, press [Search by Dest. Name]. To search by comment, press [Search by Comment]. The soft keyboard appears. You can also search by combining [Search by Dest. Name] and [Search by Comment]. D Enter the beginning of the destination - Ricoh 3045 | Fax Guide - Page 568
specify the e-mail sender when sending a file by email via the delivery server. The sender you specify appears in the subject line of e-mail. You can specify the sender by any of the following methods: • Select the sender from the sender list • Select the sender by entering the registration number - Ricoh 3045 | Fax Guide - Page 569
Select a sender by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A Press [Attach Sender's Name]. 4 B Using the number keys, enter the three-digit registration - Ricoh 3045 | Fax Guide - Page 570
Delivering Scan Files Selecting a Sender by Searching the Delivery Server's Destination List This section explains how to select a sender by searching the delivery server's Destination List. A Press [Attach Sender's Name]. 4 B Press [ ]. C To search by destination name, press [User (Dest.) Name]. To - Ricoh 3045 | Fax Guide - Page 571
when sending a file by email via the delivery server. To specify a subject, you can select it from the list, enter it directly, or list must be registered in [System Settings] in advance. See General Settings Guide. 4 A Press [Attach Subject]. B Press the subject [Urgent]. C Press [Manual - Ricoh 3045 | Fax Guide - Page 572
a file, see "Basic Operation for Delivering Files". Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult your administrator. ❒ You can resend stored files. To resend stored files, select the files - Ricoh 3045 | Fax Guide - Page 573
with the Network TWAIN Scanner The TWAIN driver allows you to scan originals into a client computer over a network. Before Using the Network TWAIN Scanner This section describes the preparations and procedure for using the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, you must - Ricoh 3045 | Fax Guide - Page 574
an application that supports the network TWAIN scanner. Note ❒ When using the machine as a network TWAIN scanner, you do not need to press the {Scanner} key on the machine's control panel. The screen switches automatically when you scan an original from a client computer using the TWAIN driver. To - Ricoh 3045 | Fax Guide - Page 575
. For details, see General Settings Guide. • Specify the machine's IP address and subnet mask • In [Effective Protocol], enable [TCP/IP] C Install the TWAIN driver on a client computer. For details about installing the TWAIN driver, see "Installing the TWAIN Driver from the Supplied CD-ROM - Ricoh 3045 | Fax Guide - Page 576
" or "Scanner Driver/Font Manager and Utilities" into the CD-ROM drive of the client computer. The installer is automatically started. B Click [TWAIN Driver]. C The installer of the TWAIN Driver starts. Follow the instructions. 5 Note ❒ Before you start the installation, check the system - Ricoh 3045 | Fax Guide - Page 577
the type of original, type of scan- ning, and orientation of the original. For details, see the TWAIN driver Help. I In the Scanner Control dialog box, click [Scan]. Depending on the security setting, if you press [Scan], a dialog box for entering the user name and password may appear. If there are - Ricoh 3045 | Fax Guide - Page 578
with the Network TWAIN Scanner Note ❒ If you have already selected a scanner, you do not need to select the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals. ❒ The model name - Ricoh 3045 | Fax Guide - Page 579
6. Various Scan Settings This section describes various scan settings. Specifying Scan Settings This section explains how to make Scan settings. A Press [Scan Settings]. B Specify scan type, resolution, scan size, and other settings, as required. C Press [OK]. 101 - Ricoh 3045 | Fax Guide - Page 580
Various Scan Settings Items for Specifying Scan Settings This section describes the items for Scan Settings. Scan Type Select a scan type that is appropriate for your original. ❖ [Text (Print)] Standard originals containing mainly characters. Creates scanned images suitable for printing. ❖ [Text - Ricoh 3045 | Fax Guide - Page 581
different length (such as 11" × 17" & 11" × 81/2" ) using the original position setting and size. • If you select [Mixed Sizes] under [Original Feed Type], the machine detects the length of same width originals and scans them. For details, see "Mixed Sizes". • If a template size is selected, the - Ricoh 3045 | Fax Guide - Page 582
an entire original This section explains how to set a custom size for scanning an entire original. To scan the entire area of an original, measure its dimensions on the surface of the original and enter them under Original Size (X1 and Y1) and Scan Area (X3 and Y3). The example below explains - Ricoh 3045 | Fax Guide - Page 583
(X3 and Y3) using the number keys, and then press the {q} key. For example, set X3 to 17.0 inch and Y3 to 8.0 inch. G Press [OK]. 6 H Check Scan Area (X3 and Y3) displayed in the [Custom Size] field, and then press [OK]. Note ❒ You can specify original sizes (X1 and Y1) of 5.5 inch - Ricoh 3045 | Fax Guide - Page 584
example, to scan a CD label on the exposure glass, specify a size according to the chart below. For details about scanning procedures, see "Setting procedure of custom size when scanning part of an original". ARE013S Reference p.107 "Setting procedure of custom size when scanning part of an original - Ricoh 3045 | Fax Guide - Page 585
same order. Measuring methods differ depending on the original's orientation and the position it is set in. Examples 1 to 3 below show how to measure the size in order to scan the section marked "R". Refer to the following examples to measure each size correctly. ❖ Example 1 Original is placed in - Ricoh 3045 | Fax Guide - Page 586
3 Original is placed in the orientation in the ADF ARE016S Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the original. 6 A Press [Scan Settings]. B Press [Scan Size]. C Press [Custom Size]. D Specify Original Size (X1 and Y1) using the number keys, and then press - Ricoh 3045 | Fax Guide - Page 587
the number keys, and then press the {q} key. For example, set X2 to 2.0 inch and Y2 to 1.0 inch. F Specify Scan Area (X3 and Y3) using the number keys, and then press the {q} key. For example, set X3 and Y3 to 3.0 inch. G Press [OK]. H Check Scan Area (X3 and Y3) displayed in the [Custom Size] field - Ricoh 3045 | Fax Guide - Page 588
scan at Custom size. ❖ Original orientation setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original. To display [Original Orientation], on the initial scanner of the exposure glass. Reference p.114 "Setting of Original Feed Type" 110 ALQ019S ALQ020S - Ricoh 3045 | Fax Guide - Page 589
Items for Specifying Scan Settings Edit Make editing settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width. If you select [Same Width], you can specify, in inch, a uniform width for deletion all around the original (top, - Ricoh 3045 | Fax Guide - Page 590
one- or two-sided originals. One-sided original This section explains the settings for scanning only one side of originals. A Press [1 Sided Orig.]. 6 Two-sided original This section explains the settings for scanning both sides of originals. A Press [2 Sided Orig.]. B Select [2 Sided Orig: T to - Ricoh 3045 | Fax Guide - Page 591
original is blank, in [Last Page], select [1 Side] or [2 Sides]. To skip the last page, select [1 Side]. To scan the last page as blank page, select [2 Sides]. D Press [OK]. Note ❒ If you selected [Divide], the setting made here is applied to the last page of each batch of divided originals. 6 113 - Ricoh 3045 | Fax Guide - Page 592
Various Scan Settings Setting of Original Feed Type This section explains the settings for original orientation, Batch/SADF, mixed sizes, divide, and stamp by pressing [Original Feed Type]. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned - Ricoh 3045 | Fax Guide - Page 593
orientation of the scanned original on a client computer, the placement of the original and the settings made on the control panel must match. Place originals correctly by referring to the combination of original orientation and the orientation specified on the scanner driver does not change. 115 - Ricoh 3045 | Fax Guide - Page 594
If the mode, [SADF] or [Batch], you want to select does not appear, change the mode using [Switch to Batch] under [Scanner Features]. For details about [Switch to Batch], see General Settings Guide. • If you select [Batch], scanning starts as soon as you place the additional originals and press the - Ricoh 3045 | Fax Guide - Page 595
must press the {Start} key to start scanning additional originals. • After scanning additional originals using the exposure glass • After changing settings while waiting for additional originals 6 • After opening/closing the ADF Reference p.122 "Scanning Multiple Pages of Originals as One File - Ricoh 3045 | Fax Guide - Page 596
Mixed Sizes This section explains how to set the machine to detect the length of individual originals when scanning a batch of originals that are the same width but different length. A Press [Original Feed Type]. B Press [Mixed Sizes] 6 C Press [OK]. Note ❒ The following combinations of - Ricoh 3045 | Fax Guide - Page 597
Stamp], and then [Divide]. 6 C Press [Change], and then use the number keys to enter the number of pages you want to divide the job into sets of. D Press the {q} key. E If necessary, press [Division Check]. When you select [Division Check], if the originals were not scanned in due to a paper jam or - Ricoh 3045 | Fax Guide - Page 598
Various Scan Settings Note ❒ If the last page of a batch of divided originals is blank, you can skip that page. To skip scanning, in [Last Page] under [2 Sided Original], select [1 Side]. To scan the last page as a blank page, select [2 Sides]. For details, see "Twosided original". Reference p.112 " - Ricoh 3045 | Fax Guide - Page 599
Feed Type C Press [OK]. Note ❒ Last pages are stamped even if you selected not to scan the last page. ❒ Stamping may continue if scanning is interrupted, depending on the cause of interruption. ❒ Replace the stamp cartridge when stamp begins to fade. For details, see Troubleshooting. 6 121 - Ricoh 3045 | Fax Guide - Page 600
. If the mode you want to select does not appear, change the mode using [Switch to Batch] under [Scanner Features]. For details about [Switch to Batch], see General Settings Guide. C Press [OK]. D Place originals. E Make settings for sending by e-mail or Scan to Folder, delivering, or stor- ing. 122 - Ricoh 3045 | Fax Guide - Page 601
settings are changed in the meantime. Place addi- tional originals, and then press the {Start} key. The machine scans the orig- inals and the countdown is resumed. For details about [Wait Time for Next Orig.: Exposure Glass] and [Wait Time for Next Original(s): SADF], see General Settings Guide - Ricoh 3045 | Fax Guide - Page 602
file name, and security for PDF files. Setting File Type This section explains the procedure for setting the file type of a file you want to send. File types can be specified when sending files by e-mail or Scan to Folder, and sending stored files by e-mail or Scan to Folder. Important ❒ To deliver - Ricoh 3045 | Fax Guide - Page 603
Reference p.139 "Scan Settings and File Types" Setting File Name This section explains the procedure for setting a file name. Scanned file will be given a file name consisting of the time and date of scanning For a file scanned in single-page date of scanning. (Example: For a file scanned in multi - Ricoh 3045 | Fax Guide - Page 604
Various Scan Settings B Press [File Name]. The soft keyboard appears. C Enter a file name. D Press [OK] twice. 6 126 - Ricoh 3045 | Fax Guide - Page 605
register up to 10 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or by pressing the {Clear Modes} key unless the content is deleted or newly registered. ❒ The following settings can be registered to programs: the scan settings, 1 sided/2 sided original, Top to Top - Ricoh 3045 | Fax Guide - Page 606
in a program and use them for scanning: A Press the {Program} key. ARR003S B Press [B Recall]. 6 C Press the number of the program you want to recall. Settings registered in the program are recalled and the initial scanner screen reappears. Settings are not registered in numbers that appear - Ricoh 3045 | Fax Guide - Page 607
ARR003S B Press [B Recall]. C Press the number of the program you want to change. D Change settings of the program. E Press the {Program} key. F Press [m Register]. G Press the number of the program whose settings you changed or the num- ber of a different program in which you want to - Ricoh 3045 | Fax Guide - Page 608
Various Scan Settings Deleting a Program To delete a registered program: A Press the {Program} key. ARR003S B Press [Delete]. 6 C Press the number of the program you want to delete. D Press [Yes]. The program is deleted, and the initial screen reappears after a moment. Changing the Registered - Ricoh 3045 | Fax Guide - Page 609
Programs D Enter a new program name. A program name can be entered using up to 40 characters. E Press [OK]. The new program name appears briefly, and then the initial screen reappears. 6 131 - Ricoh 3045 | Fax Guide - Page 610
6 D In the [Orientation:] list, select [ [ / ], or [ / / ]. ], [ / ], E If an original is placed in the ADF, from the drop down menu of [Scan Set- tings], select [1 Sided], [2 Sided(Top to Top)], or [2 Sided(Top to Bottom)]. Reference p.99 "Basic Network TWAIN Scanner Operation" Placing - Ricoh 3045 | Fax Guide - Page 611
specified on the scanner driver does not change. ❒ For details about the Scanner Control dialog box, see the TWAIN driver Help. ❒ Depending on the settings, originals of different sizes are scanned differently. 6 When Scanning Originals of Mixed Sizes Using TWAIN Scanner This section explains - Ricoh 3045 | Fax Guide - Page 612
Various Scan Settings 6 134 - Ricoh 3045 | Fax Guide - Page 613
that can be set. The relationship between the scanning resolution and the scan size is shown below. If the combination is unreadable, "Exceeded max. data capacity. Check the scanning resolution, then press Start again." appears on the machine's control panel display. Change the condition until - Ricoh 3045 | Fax Guide - Page 614
Function This section explains the relationship between resolution and scan size when using the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ If [Text (Print)], [Text (OCR)], [Text / Photo], or [Photo] is selected for Scan Type All combinations up to A3/297 × 432 mm - Ricoh 3045 | Fax Guide - Page 615
explains the relationship between resolution and scan size when using the machine as a TWAIN scanner. To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help. ❖ If [Binary(Text)] or [Binary(Photo)] is selected in [Col./Grad - Ricoh 3045 | Fax Guide - Page 616
Appendix ❖ If [Gray Scale] is selected in [Col./Grad.:] The originals can be scanned using combinations marked with if Original Orientation is L. in the table 100 200 300 400 500 600 700 800 900 1000 1100 1200 dpi dpi - Ricoh 3045 | Fax Guide - Page 617
mail or Scan to Folder. ❖ Single-page file type Scan Type Text (Print), Text (OCR), Text / Photo, Photo Gray Scale TIFF/JPEG specified TIFF PDF specified PDF TIFF (uncompressed) / JPEG (com- PDF pressed) ❖ Multi-page file type Scan Type Text (Print), Text (OCR), Text / Photo, Photo Gray Scale - Ricoh 3045 | Fax Guide - Page 618
must install this driver if you want to scan originals or use the machine as a network TWAIN scanner. ❖ File path The TWAIN driver is stored in the following folder on the CD-ROM: \DRIVERS\TWAIN ❖ System requirements • Computer hardware PC/AT-compatible machines that support the operating system - Ricoh 3045 | Fax Guide - Page 619
PC/AT-compatible machines that support the following operating system properly • Operating system 7 When installing all functions of DeskTopBinder Microsoft Windows 98SE/Me/2000 Professional SP1 or later/2000 Server SP1 or later/ 2000 Advanced Server SP1 or later/XP Professional/XP Home Edition - Ricoh 3045 | Fax Guide - Page 620
of the delivery server periodically, retrieves files delivered to in-trays, and notifies the user of delivery. • Function Palette Function Palette allows you to use DeskTopBinder functions such as Scan using TWAIN scanner or Print without starting DeskTopBinder. To use these functions from Function - Ricoh 3045 | Fax Guide - Page 621
the values of various transmission/storage/delivery function settings. Note ❒ Depending on the type or settings of the file or original, you may not list and the number of characters entered directly from text. Number of e-mail address char- 128 alphanumeric charac- acters ters E-mail addresses - Ricoh 3045 | Fax Guide - Page 622
tells you the maximum values of settings for using the Email and Scan to Folder functions simultaneously. Item Maximum value Comments Number of destinations you can 550 addresses select for E-mail and Scan to Folder Number of destinations you can 500 addresses select for sending by e-mail 144 - Ricoh 3045 | Fax Guide - Page 623
function settings. Item Maximum value Comments Number of file name characters 64 alphanumeric scanner, copier, document server, and print- 7 er functions. Storable number of pages 9,000 pages This is the total number of files stored under the scanner, copier, document server, and printer - Ricoh 3045 | Fax Guide - Page 624
of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line characters 128 alphanumeric characters This is the total number of characters selected from the list and the number of characters entered directly from text. Number of e-mail address - Ricoh 3045 | Fax Guide - Page 625
600 dpi (8-bit gray scale) Selectable scanning resolutions when using 100 dpi, 200 dpi, 300 dpi, 400 dpi, 600 dpi the E-mail/Scan to Folder/Network delivery scanner function Selectable scanning resolution when using TWAIN scanner 100 dpi to 1200 dpi Sendable file formats TIFF, JPEG, PDF Image - Ricoh 3045 | Fax Guide - Page 626
, 87 e-mail, 18 scan to folder, 43 Destination list, 19, 44 Destination list settings, 7 Display confirmation displays, 4 Display panel, 4 Divide, 119 E Edit, 111 E-mail, 11, 136 E-mail address, 12 E-mail destination, 18 destination list, 19 machine's address book, 18 registration numbers, 19 - Ricoh 3045 | Fax Guide - Page 627
, 112 Original feed type, 114 P Password, 63, 65, 77 PDF, 124, 139 Photo, 102 Placing an original, 110 Preparation deliver, 80 scan to folder, 37 sending by e-mail, 12 using the network TWAIN scanner, 97 Programs, 127 changing registered program, 129 changing the name, 130 deleting, 130 recalling - Ricoh 3045 | Fax Guide - Page 628
, 103 Text (OCR), 102 Text / Photo, 102 Text (Print), 102 TIFF, 139 TIFF/JPEG, 124 Transmission function folder transmission, 144 sending e-mail, 143 simultaneous transmission, 144 TWAIN Driver, 98, 99, 140 TWAIN scanner, 95, 96, 99, 132, 133, 137 setting original orientation, 132 Two-sided original - Ricoh 3045 | Fax Guide - Page 629
• The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Professional Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Advanced Server • The product names of Windows® XP are as follows: Microsoft® Windows® XP Home Edition Microsoft® Windows® XP Professional • The product - Ricoh 3045 | Fax Guide - Page 630
Operating Instructions Scanner Reference EN USA D316-6603 - Ricoh 3045 | Fax Guide - Page 631
Guide 1 Using a Printer Server 2 Monitoring and Configuring the Printer 3 Special Operations under Windows 4 Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine - Ricoh 3045 | Fax Guide - Page 632
and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company - Ricoh 3045 | Fax Guide - Page 633
User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Trouble Shooting Provides a guide to solving common problems, and explains how to replace paper, toner - Ricoh 3045 | Fax Guide - Page 634
systems that are supported might also differ slightly from those of this machine. ❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript 3 Supplement • UNIX - Ricoh 3045 | Fax Guide - Page 635
Read This Manual 1 Symbols ...1 Setting Up the Machine on a Network 2 Printer/LAN-Fax ...2 Internet Fax ...4 E-mail ...7 Scan to Folder...10 Network Delivery Scanner 12 Network TWAIN Scanner 14 Document Server ...16 1. Using a Printer Server Preparing Printer Server 19 Printing notification via - Ricoh 3045 | Fax Guide - Page 636
...84 SNMP...86 Getting Printer Information over the Network 87 Current Printer Status 87 Printer configuration 93 Understanding the Displayed Information 94 Print Job Information 94 Print Log Information 94 Configuring the Network Interface Board 95 Message List ...101 System Log Information - Ricoh 3045 | Fax Guide - Page 637
Special Operations under Windows Printing Files Directly from Windows 107 Setup ...107 Using a Host Name Instead of an IP Address 107 Printing Commands 109 4. Appendix When Using Windows Terminal Service / MetaFrame 111 Operating Environment 111 Supported Printer Drivers 111 Limitations ...112 - Ricoh 3045 | Fax Guide - Page 638
vi - Ricoh 3045 | Fax Guide - Page 639
originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information. [ ] Indicates the - Ricoh 3045 | Fax Guide - Page 640
administrator. ❖ Viewing the Information Displayed in the List $ These items must be set to use the function. Be sure to set them before attempting to use the corresponding function. These items must be set if required. Printer/LAN-Fax Interface Ethernet Settings Interface Set- IP Address - Ricoh 3045 | Fax Guide - Page 641
11b *1 Mode SSID Setting Channel WEP (Encryption) Setting Transmission Speed *1 Appears when the optional IEEE 802.11b interface unit is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the machine, the selected interface has priority. *2 Check [Effective] is selected - Ricoh 3045 | Fax Guide - Page 642
POP before SMTP Reception Protocol *3 $ POP3 / IMAP4 Settings *5 Administrator's Email Address *7 E-mail Communica- $ tion Port *3 *6 E-mail Reception Interval Max. Reception Email Size E-mail Storage in Server Program / Change / Delete E-mail Message Program / Change / Delete Subject 4 - Ricoh 3045 | Fax Guide - Page 643
Interface Ethernet Settings File Transfer Fax E-mail Account *2 $ *3 Auto Specify Sender Name IEEE 802.11b (wire- Interface Set- IP Address $ less LAN) tings/Network Gateway Address $ DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol *4 $ NCP - Ricoh 3045 | Fax Guide - Page 644
*3 $ POP3 / IMAP4 Settings *5 Administrator's Email Address *7 E-mail Communica- $ tion Port *3 *6 E-mail Reception Interval Max. Reception Email Size E-mail Storage in Server Program / Change / Delete E-mail Message Program / Change / Delete Subject Fax E-mail Account *2 $ *3 Auto - Ricoh 3045 | Fax Guide - Page 645
Server $ SMTP Authentication POP before SMTP POP3 / IMAP4 Settings *3 Administrator's Email Address E-mail Communication Port *4 Program / Change / Delete E-mail Message Program / Change / Delete Subject Scanner Recall Interval Time Number of Scanner Recalls Auto Specify Sender Name 7 - Ricoh 3045 | Fax Guide - Page 646
IEEE 802.11b (wire- Interface Set- IP Address $ less LAN) tings/Network Gateway Address $ DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol *2 $ NCP Delivery Protocol Ethernet Speed LAN Type *1 $ Permit SNMP V3 Communication Permit SSL / TLS - Ricoh 3045 | Fax Guide - Page 647
Protocol *3 Administrator's Email Address E-mail Communication Port *4 Program / Change / Delete E-mail Message Program / Change / Delete Subject Scanner Recall Interval Time Number of Scanner Recalls Auto Specify Sender Name *1 Appears when the optional IEEE 802.11b interface unit is - Ricoh 3045 | Fax Guide - Page 648
Address $ DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol *2 $ NCP Delivery Protocol Ethernet Speed LAN Type *1 $ Permit SNMP V3 Communication Permit SSL / TLS Communication Host Name File Transfer Default User Name / Password (Send) Scanner - Ricoh 3045 | Fax Guide - Page 649
) Setting Transmission Speed File Transfer Default User Name / Password (Send) Scanner Recall Interval Time Number of Scanner Recalls *1 Appears when the optional IEEE 802.11b interface unit is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the machine, the - Ricoh 3045 | Fax Guide - Page 650
Network Delivery Scanner Interface Ethernet Settings Interface Set- IP Address $ tings/Network Gateway Address DNS Configuration DDNS Configuration SSL / TLS Communication Host Name File Transfer Delivery Option *2 Fax RX File Transmission Scanner Recall Interval Time Number of - Ricoh 3045 | Fax Guide - Page 651
of Scanner Recalls *1 Appears when the optional IEEE 802.11b interface unit is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the machine, the selected interface has priority. *2 When delivery option is set to [On], make sure the IP address is set. *3 Check [Effective - Ricoh 3045 | Fax Guide - Page 652
Network TWAIN Scanner Interface Ethernet Settings Interface Set- IP Address $ tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol *2 $ NCP Delivery Protocol Ethernet Speed LAN Type *1 $ Permit SNMP V3 Communication - Ricoh 3045 | Fax Guide - Page 653
802.11b *1 Mode SSID Setting Channel WEP (Encryption) Setting Transmission Speed *1 Appears when the optional IEEE 802.11b interface unit is installed. If Ethernet and 802.11b (wireless LAN) are both connected to the machine, the selected interface has priority. *2 Check [Effective] is selected - Ricoh 3045 | Fax Guide - Page 654
Document Server Interface Ethernet Settings Interface Set- IP Address $ tings/Network Gateway Address DNS Configuration DDNS Configuration Domain Name WINS Configuration Effective Protocol *2 $ NCP Delivery Protocol Ethernet Speed LAN Type *1 $ Permit SNMP V3 Communication Permit - Ricoh 3045 | Fax Guide - Page 655
11b *1 Mode SSID Setting Channel WEP (Encryption) Setting Transmission Speed *1 Appears when the optional IEEE 802.11b interface unit is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the machine, the selected interface has priority. *2 Check [Effective] is selected - Ricoh 3045 | Fax Guide - Page 656
18 - Ricoh 3045 | Fax Guide - Page 657
to configure the machine to use the printing notification function of SmartDeviceMonitor for Client. Setting the print server Important ❒ Under Windows 2000, Windows XP Professional, or Windows Server 2003, to change printer properties in the [Printer] folder, you need Printer Management access - Ricoh 3045 | Fax Guide - Page 658
/data-transmission when using print server] check box on the [Notification Settings] screen. D Click [OK]. The dialog box for setting the expansion function closes. The client setting is completed. Note ❒ Set the printing notification function on the printer driver as well as on SmartDeviceMonitor - Ricoh 3045 | Fax Guide - Page 659
Client provided by Novell is required to set the printing en- vironment using SmartDeviceMonitor for Admin under the following environments: • NDS mode in Windows 95/98/Me • NDS or Bindery mode in Windows 2000/XP, Windows NT 4.0 Reference For details about installing SmartDeviceMonitor for Admin - Ricoh 3045 | Fax Guide - Page 660
Using a Printer Server ❖ Printers listed by SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin lists printers connected to the network. If you cannot identify the machine you want to configure, print configuration page, and then check the machine name. 1 Setting Up as a Print Server (NetWare - Ricoh 3045 | Fax Guide - Page 661
For details about printing a configuration page, see "Printer Reference". ❒ If no printer names appear in the list, match the frame types of IPX/SPXs for the computer and printer. Use the [Network] dialog box of Windows to change the frame type of the computer. Setting Up as a Print Server (NetWare - Ricoh 3045 | Fax Guide - Page 662
the [User Name] and [Password] appears. Enter the user name and password, and then click [OK]. For details about the login user name and password, consult your network administrator. F Click [Configuration] in the left area, click [Network], and then click [NetWare]. G Confirm the settings, and - Ricoh 3045 | Fax Guide - Page 663
Using NetWare F In the [Available objects] box, click the volume in which the print queue is created, and then click [OK]. G Check the settings, and then click [Create]. H Select the object in which the printer is located, and then click [Create] on 1 the [Object] menu. I In the [Class of new - Ricoh 3045 | Fax Guide - Page 664
Using a Printer Server Setting up using NIB Setup Tool A Log on to the file server as an administrator or administrator equivalent. 1 B Start NIB Setup Tool from the [Start] menu. C Click [Property Sheet], and then click [OK]. D Select the printer you want to configure, and then click [Finish - Ricoh 3045 | Fax Guide - Page 665
serviced by the printer. You can select several queues. T Follow the instructions on the screen to make other necessary settings. Following these steps, check that the queues are assigned. U Press the {Esc} key until "Exit?" appears, and then select [Yes] to exit PCONSOLE. V Start the print - Ricoh 3045 | Fax Guide - Page 666
the [User Name] and [Password] appears. Enter the user name and password, and then click [OK]. For details about the login user name and password, consult your network administrator. F Click [Configuration] in the left area, click [Network], and then click [NetWare]. G Confirm the settings, and - Ricoh 3045 | Fax Guide - Page 667
[Parallel] in the [Printer type] list, and then click [Communication]. O Click [Manual load] in the [Communication type] area, and then click [OK]. Check the settings, and then click [OK]. P Set up the network connection to a print server. Select a context specified using NIB Setup Tool, and then - Ricoh 3045 | Fax Guide - Page 668
] area, click the printer you assigned, and then click [Printer Number] 1 W Enter the printer number, and then click [OK]. Check the settings, and then click [OK]. Use the same printer number specified as the remote printer number using NIB Setup Tool. X Start the print server by entering the - Ricoh 3045 | Fax Guide - Page 669
• Checking the print job status or history • Checking, modifying, printing, or deleting print jobs stored in the Docu- ment Server • Interrupting currently printing jobs • Resetting the printer • Managing the Address Book • Making machine settings • Making network protocol settings • Making security - Ricoh 3045 | Fax Guide - Page 670
server, change the Web browser settings. Contact your network administrator for information about the settings. ❒ The previous page may not appear even after the back button of a Web browser is clicked. If this happens, click the refresh button of a Web browser. ❒ Updating the machine information - Ricoh 3045 | Fax Guide - Page 671
issued , enter "https://(machine's address)/". Every Web Image Monitor page is divided into the following areas: 1 4 4 2 3 1. Header area The link to help and dialog box for keyword search appears. 2. Menu area The dialog box for switching to the user mode and administrator mode appears, and - Ricoh 3045 | Fax Guide - Page 672
the Printer When user authentication is set Login (using Web Image Monitor) Follow the procedure below to log on when user authentication is set. 2 A Click [Login]. B Enter a login user name and password, and then click [OK]. Note ❒ For user code authentication, enter a user code in [User - Ricoh 3045 | Fax Guide - Page 673
the user mode, machine status, settings, and print job status can be viewed, 2 but the machine settings cannot be changed. 1 2 3 1. Status Machine status, including the amount of remaining paper in paper trays and the amount of remaining toner, is displayed. 2. Job Allows you to display list of - Ricoh 3045 | Fax Guide - Page 674
Print jobs. 3. Address Book User information can be registered, displayed, changed, and deleted. AJL134S 4. Configuration Make system settings for the machine, interface settings, and security. 5. Reset Printer Job Click to reset current print jobs and print jobs in queue. This button is located - Ricoh 3045 | Fax Guide - Page 675
the operating system. B In the [Language] list, select the language. C Click [Download]. D Download Help by following the instructions on the screen. E Store the downloaded compressed file in a location, and then decompress the file. To view the downloaded Web Image Monitor Help, set the path to the - Ricoh 3045 | Fax Guide - Page 676
Client for Windows NT/2000/XP • Windows Server 2003 TCP/IP IPX/SPX • Windows XP TCP/IP IPX/SPX Novell Client for Windows NT/2000/XP • Windows NT 4.0 TCP/IP IPX/SPX Client Service for NetWare NetWare Client32 for Windows NT IntraNetWare Client for Windows NT Novell Client for Windows NT/2000/XP 38 - Ricoh 3045 | Fax Guide - Page 677
documents identified by user codes. • Allows selection of functions such as printing and scanning for each user code. • Fax numbers and e-mail addresses stored in the machine can be changed and saved by computer. • You can check each fax job history entry. • You can make settings for and display - Ricoh 3045 | Fax Guide - Page 678
the user authentication. C In the list, select a machine whose configuration you want to change. D On the [Tools] menu, click [NIB Setup Tool]. A Web browser opens and the window for entering the login user name and password for the Web Image Monitor administrator appears. NIB Setup Tool starts - Ricoh 3045 | Fax Guide - Page 679
machine. D On the [Tools] menu, point to [Device Settings], and then click [Lock Operation Panel Menu]. A Web browser opens and the window for entering the login user name and password for the Web Image Monitor administrator appears. E Enter the login user name and password, and then click [Login - Ricoh 3045 | Fax Guide - Page 680
the Printer C In the list, select a machine whose configuration you want to change. D On the [Tools] menu, point to [Device Settings], and then click [Select Paper Type]. A Web browser opens and the window for entering the login user name and password for the Web Image Monitor administrator - Ricoh 3045 | Fax Guide - Page 681
the number of pages printed under each user code as a .csv file. A Start SmartDeviceMonitor for Admin User Information Management Tool. B Click the [User Page Count] tab of User Management Tool. C On the [File] menu, click [Export User Statistics List]. D Specify the save location and file name, and - Ricoh 3045 | Fax Guide - Page 682
Monitoring and Configuring the Printer F Click [OK]. The number of pages printed is reset to 0. G On the [Edit] menu, click [Apply Settings]. Changes are applied to information on the [User Page Count] tab. H Click [Exit] on the [File] menu to quit User Management Tool. 2 Restricting Functions - Ricoh 3045 | Fax Guide - Page 683
TCP/IP], [IPX/SPX] or [TCP/IP SNMPv3]. A list of machines using the selected protocol appears. Select the protocol of the machine whose configuration you want to change. If you are using TCP/IP SNMP v3, enter the user authentication. C Select the machine whose settings you want to make. To make - Ricoh 3045 | Fax Guide - Page 684
the Printer D On the [Tools] menu, click [NIB Setup Tool]. A Web browser opens and the dialog box for entering the login user name and password for the Web Image Monitor administrator appears. NIB Setup Tool starts when the network interface board is default. Follow the instructions on - Ricoh 3045 | Fax Guide - Page 685
a machine in the list, and then click [NIB Setup Tool] on the [Tools] menu. A Web browser opens and the window for entering the login user name and password for the Web Image Monitor administrator appears. NIB Setup Tool starts when the network interface board is default. Follow the instructions - Ricoh 3045 | Fax Guide - Page 686
to change. If you are using TCP/IP SNMP v3, enter the user authentication. C Select a machine in the list, and then click [Load Fax Journal] on the [Tools] menu. A Web browser opens and the dialog box for entering the login user name and password for the Web Image Monitor administrator appears - Ricoh 3045 | Fax Guide - Page 687
change. If you are using TCP/IP SNMP v3, enter the user authentication. C Select a machine in the list, and then click [Address Management Tool]on the [Tools] menu. The dialog box for entering the login user name and password appears. D Enter the login user name and password, and then click [Login - Ricoh 3045 | Fax Guide - Page 688
...]. The [SmartDeviceMonitor for Client - Options] dialog box appears. B Select the machine you want to monitor, and then select the [To Be Monitored] check box in the Monitoring Information Settings area. To display the machine status in the task tray using the SmartDeviceMonitor for Client icon - Ricoh 3045 | Fax Guide - Page 689
another computer do not appear in the print queue window, regardless of protocol. • If various users send print jobs using SmartDeviceMonitor for Client to network printers, the printing order might not be the same as that in which the jobs were sent. • An IP address cannot be used for the IPP - Ricoh 3045 | Fax Guide - Page 690
Image Monitor appears. When setting SSL, a protocol for encrypted communication, under environment which server authentication is issued , enter "https://(machine's address)/". B Click [Login] on Top Page of Web Image Monitor. 52 The window for entering the login user name and password appears. - Ricoh 3045 | Fax Guide - Page 691
Printer Status Notification by E-Mail C Enter the login user name and password, and then click [Login]. For details about the login user name and password, consult your network administrator. D In the menu area, click [Configuration]. E Click [E-mail] on the [Device Settings] area. F Make the - Ricoh 3045 | Fax Guide - Page 692
for example, the machine's location, service representative contact information. • Items in the Access Restriction to Information column: Select whether to restrict accesses based on a specific category of information. • Items in the Receivable E-mail Address/Domain Name Settings column: Enter an - Ricoh 3045 | Fax Guide - Page 693
• POP before SMTP: Enable or disable POP before SMTP. • POP E-mail Address: Enter the e-mail address. • POP User Name: Enter the POP account name. • POP Password: To set or change the POP password. • Timeout setting after POP Auth.: Enter the time available before connecting to the SMTP server after - Ricoh 3045 | Fax Guide - Page 694
mail]. B Make the following settings: 2 • E-mail Notification E-mail Address: Enter the address using alphanumeric characters. • Receive E-mail Notification: Specify whether to use on-demand e-mail notification. • E-mail Notification User Name: Enter the administrator's user name as the mail - Ricoh 3045 | Fax Guide - Page 695
Printer Status Notification by E-Mail ❖ Subject field coding examples Coding example Action devicestatus?request=sysconfig&format= Language for mail body Default Mandatory Mail will be sent in the format preset for each mail address. Mail will be sent in the language preset for each mail address - Ricoh 3045 | Fax Guide - Page 696
maintenance. A Use the IP address or the host name of the machine to start telnet. % telnet IP_address B Enter your user name and password. For details about the user name and password, consult your network administrator. For user authentication, enter a login user name and password. For user code - Ricoh 3045 | Fax Guide - Page 697
• Use the "flush" command to restore the default settings so that all access ranges become "0.0.0.0". Note ❒ The access range restricts computers from use of the machine by IP address. If you do not need to restrict printing, make the setting "0.0.0.0". ❒ Valid ranges must be from lower (start - Ricoh 3045 | Fax Guide - Page 698
AutoNet, refer to autonet parameters. btconfig Use the "btconfig" command to make Bluetooth settings. ❖ View settings Bluetooth settings are displayed. msh> btconfig ❖ Mode settings You can set the Bluetooth operation mode to {private} or {public}. msh> btconfig {private | public} • The default is - Ricoh 3045 | Fax Guide - Page 699
Remote Maintenance by telnet devicename Use the "devicename" command to display and change the printer name. ❖ View settings msh> devicename ❖ Printer name configuration 2 msh> devicename name "string" • Enter a printer name using up to 31 alphanumeric characters. • Set single names for each - Ricoh 3045 | Fax Guide - Page 700
the domain name set by a user, specify "static". Reference p.114 "Using DHCP" p.63 "dns" p.64 "domainname" diprint The direct printing port enables direct printing from a network-connected computer. Use the "diprint" command to change direct printing port settings. ❖ View settings The following - Ricoh 3045 | Fax Guide - Page 701
. • The default is "multi". 2 dns Use the "dns" command to configure or display DNS (Domain Name System) settings. ❖ View settings The following command displays current DNS settings: msh> dns ❖ DNS server configuration The following command enables or disables the IP DNS server address: msh> dns - Ricoh 3045 | Fax Guide - Page 702
and DHCP is used. • {own} To register an A record using the printer as the DNS client. The DNS server address and the domain name already designated are used for the registration. ❖ Record updating interval settings msh> dns interval "time" • You can specify the interval after which records - Ricoh 3045 | Fax Guide - Page 703
the procedures for using those commands. ❖ Command list display msh> help ❖ Display of procedure for using commands msh> help "command_name" hostname Use the "hostname" command to change the printer name. ❖ View settings msh> hostname ❖ Configuration msh> hostname "interface_name " "printer_name - Ricoh 3045 | Fax Guide - Page 704
address, subnet 2 mask, broadcast address, default gateway address) for the printer. ❖ View settings msh> ifconfig ❖ Configuration msh> ifconfig "interface_name" "parameter" "address ❖ Broadcast address configuration msh> ifconfig "interface_name" broadcast "address" ❖ Changing the Interface - Ricoh 3045 | Fax Guide - Page 705
hexadecimal address. info Use the "info" command to display printer information such as paper tray, output tray, and printer language. ❖ Printer information display msh> info Reference p.87 "Getting Printer Information over the Network" ipp Use the "ipp" command to view and configure IPP settings - Ricoh 3045 | Fax Guide - Page 706
> IPP user name:user1 msh> IPP password:******* After configuring the settings, the following message appears: User configuration changed. netware Use the "netware" command to view and configure the NetWare settings such as the print server name or file server name. ❖ Netware Printer Server Names - Ricoh 3045 | Fax Guide - Page 707
Set Protocol TCP/IP+IPX TCP/IP+IPX TCP/IP IPX passwd Use the "passwd" command to change the remote maintenance password. ❖ Changing the Password msh> passwd • Enter the current password. • Enter the new password. • Renter the new password to confirm it. ❖ Changing the Password of the administrators - Ricoh 3045 | Fax Guide - Page 708
additional details about a print job. Reference p.87 "Getting Printer Information over the Network". rendezvous Use the "rendezvous" command to display rendezvous-related settings. ❖ View settings rendezvous settings are displayed. msh> rendezvous ❖ Rendezvous service name setting You can specify - Ricoh 3045 | Fax Guide - Page 709
Remote Maintenance by telnet ❖ IP TTL setting msh> rendezvous ip ttl {1-255} You can specify the IP TTL (the number of routers a packet can pass through). Note ❒ The default is 255. ❖ Resetting the computer name and location information You can reset the computer name and location information. 2 - Ricoh 3045 | Fax Guide - Page 710
the Printer ❖ Adding IP Routing Table msh> route add {host|net} "destination" "gateway" • Adds a host or network route to "destination", and a gateway address to "gateway" in the table. • Specify the IP address to destination and gateway. • Host becomes the default setting. 2 ❖ Setting the - Ricoh 3045 | Fax Guide - Page 711
{up | down} msh> set netware {up | down} msh> set smb {up | down} msh> set ftp {up | down} msh> set rsh {up | down} msh> set diprint {up | down} msh> set web {up | down} msh> set snmp {up | down} msh> set nrs {up | down} msh> set rfu {up | down} msh> set ipp {up | down} msh> set http {up | down} msh - Ricoh 3045 | Fax Guide - Page 712
you can configure the value of TTL which can be used by SLP multicast packet. • The default value of TTL is 1. A search is executed only within a local segment. If the router does not support multicast, the settings are not available even if the TTL value is increased. • The acceptable TTL value is - Ricoh 3045 | Fax Guide - Page 713
settings such as the community name. ❖ View settings msh> snmp • Default access settings 1 is as follows: Community name:public IP address:0.0.0.0 IPX address 110. When changing the community name, use SmartDeviceMonitor for Admin and SNMP Setup Tool to correspond with printer settings. • The - Ricoh 3045 | Fax Guide - Page 714
a specific type of access. • Enter a host address to deliver "trap" access type information to. • To specify TCP/IP, enter "ip" followed by a space, and then the IP address. • To specify IPX/SPX, enter "ipx" followed by a space, the IPX address followed by a decimal, and then the MAC address of - Ricoh 3045 | Fax Guide - Page 715
msh> snmp v3trap msh> snmp v3trap {1-5} • If a number from 1-5 is entered, settings are displayed for that number only. ❖ Configuring a sending address for SNMP v3 TRAP msh> snmp v3trap {1-5} {ip|ipx} "address" ❖ Configuring a sending protocol for SNMP v3 TRAP msh> snmp v3trap {1-5} active {ip - Ricoh 3045 | Fax Guide - Page 716
encryption configuration. sntp 2 The printer clock can be synchronized with a NTP server clock using Simple Network Time Protocol (SNTP). Use the "sntp" command to change SNTP settings. ❖ View settings msh> sntp ❖ NTP server address configuration You can specify the IP address of the NTP server. msh - Ricoh 3045 | Fax Guide - Page 717
Remote Maintenance by telnet spoolsw Use the "spoolsw" command to view and configure Job Spool settings. You can only specify diprint, ipp, ftp, and smb(TCP/IP) protocol. • The "spoolsw" command for configuring Job Spool settings is available only when the optional hard disk is installed. ❖ - Ricoh 3045 | Fax Guide - Page 718
p.101 "System Log Information" syslog Use the "syslog" command to display the information stored in the printer's system log. ❖ View message msh> syslog Reference p.101 "System Log Information" upnp Use the "upnp" command to display and configure the universal plug and play. ❖ Public URL - Ricoh 3045 | Fax Guide - Page 719
msh> web 2 ❖ URL Configuration You can set URLs linked by clicking [URL] on Web Image Monitor. Specify "1" or "2" for x as the number corresponding to the URL. Up to two URLs can be registered and specified. msh> web url http://"The URL or IP address you want to register"/ ❖ Resetting URLs - Ricoh 3045 | Fax Guide - Page 720
Printer wiconfig Use the "wiconfig" command to make settings for IEEE 802.11b. ❖ View settings msh> wiconfig 2 ❖ View IEEE 802.11b settings the same value for the infrastructure mode or an ASSID value is automatically set. The default is blank. You can enable or disable the WEP function. To - Ricoh 3045 | Fax Guide - Page 721
. You can omit the numbers with "val". The key number is set to 1 when making these omissions. The default is blank. You can specify the WEP key when entering in ASCII. With a 64-bit WEP, you can use10 digit hexadecimals. With a 128-bit WEP, you can use 26 digit hexadecimals. Up to four WEP keys - Ricoh 3045 | Fax Guide - Page 722
You can receive data at any speed. auto: automatically set (default) 11m: 11 Mbps fixed 5.5m: 5.5 Mbps fixed 2m:2 Mbps fixed 1m: 1 Mbps fixed wins Use the "wins" command to configure WINS server settings. ❖ Viewing settings msh> wins • If the IP address obtained from DHCP differs from the WINS IP - Ricoh 3045 | Fax Guide - Page 723
Remote Maintenance by telnet ❖ NBT (NetBIOS over TCP/IP) Scope ID Selection You can specify the NBT scope ID. msh> wins "interface_name" scope "scope ID" • The scope - Ricoh 3045 | Fax Guide - Page 724
interface unit of this printer. Using the SNMP manager, you can get information about the printer. 2 Important ❒ If you changed the machine's community name, change the configuration of the connected computer accordingly, using SNMP Setup Tool. For details, see SNMP Setup Tool Help. The default - Ricoh 3045 | Fax Guide - Page 725
Open: Bridge Unit Left Cover Open: Bridge Unit Right Cover Open: Duplex Unit Cover Open: Finisher The machine is waiting for prepaid card or key. The machine is waiting for coin to be inserted. The machine is waiting for coin or key counter. Setting is being changed. The fusing unit is cooling - Ricoh 3045 | Fax Guide - Page 726
black toner cartridge is almost empty. The machine is in Energy Saver Mode. An error has occurred. An error has occurred in the data of the address book. An error has occurred in the machine. A memory error occurred. An Ethernet board error has occurred. A hard disk drive board error has occurred - Ricoh 3045 | Fax Guide - Page 727
has occurred while transmitting directly. The copier is being used. The fax is being used. Other functions is using Finisher. Other functions is using the input tray. Other functions is using the staple unit. Toner that is not recommended is set. The machine is waiting for key card to be inserted - Ricoh 3045 | Fax Guide - Page 728
set. Black toner is not correctly set. The development unit (black) is not correctly set. The duplex unit is not correctly set. The duplex feed unit is not correctly set. Finisher is not correctly set. The fusing unit is not correctly set. The paper feed tray is not correctly set. Interposer unit - Ricoh 3045 | Fax Guide - Page 729
Tray 2 Paper on FinisherShiftTray1, 2 Prepaid Card not inserted Print Complete Printing... Processing Proxy Address/Port Incorrect Proxy User/Password Incorrect RC Gate Connection Error Ready Renewing Remote Certificate Replace Black PCU Replace Charger Kit Replace Cleaning Web Replace Develop. Unit - Ricoh 3045 | Fax Guide - Page 730
. The transmission has failed. The paper feed tray specification error has occurred because chaptering as well as the normal paper use the same tray for printing. Selected paper tray cannot be used for duplex printing. Document feeder is opened. The machine is warming up. Note ❒ For details about - Ricoh 3045 | Fax Guide - Page 731
Current status of the output tray • Normal:Normal • PaperExist:Paper exist • OverFlow:Paper is full • Error:Other errors Description ID number of the printer language used by the printer Name of the printer language used in the printer Version of the printer language Note ❒ For details about UNIX - Ricoh 3045 | Fax Guide - Page 732
Job Files Total Size Description Print job status. • Active Printing or preparing for printing. • Waiting Waiting to be transferred to the printer. Print request user name. Print request number. The name of the document. The size of the data (spooled). The default is 0 bytes. Note ❒ For details - Ricoh 3045 | Fax Guide - Page 733
request was canceled, pos- sibly due to the printing application. Not applicable to the "ftp" or "rprinter"command. Time the print requested was received. Time of print request reception Printer driver-configured User ID. Appears when the print request ID is specified. Name of the document for - Ricoh 3045 | Fax Guide - Page 734
the Printer 2 96 Item NVRAM version Device name Comment Location Contact Soft switch AppleTalk Mode Net Object Type Zone TCP/IP Mode ftp rsh telnet diprint web http ftpc snmp ipp autonet rendezvous ssl nrs rfu nbt ssdp EncapType DHCP Host name Address Network Description AppleTalk settings TCP - Ricoh 3045 | Fax Guide - Page 735
Login Mode Print job timeout Protocol SAP interval time NDS Tree Name Transfer Protocol SMB Switch Mode Direct print Notification Workgroup name Description Understanding the Displayed Information Access Control settings X can be set between 1 and 5. Time settings 2 Websys settings - Ricoh 3045 | Fax Guide - Page 736
and Configuring the Printer Item Computer name Comment Share name[1] Protocol 2 SCSI print Bidi IEEE 802.11b Host Name DHCP Address Network Broadcast BDNS Domain Name ether wlan DDNS ether wlan Description IEEE 802.11b settings DNS settings X can be set between 1 and 3. 98 - Ricoh 3045 | Fax Guide - Page 737
Bluetooth mode Bluetooth connection mode SSDP SSDP settings UUID Profile TTL UPnP UPnP settings URL Rendezvous Rendezvous settings Computer Name (cname) Local Hostname Local Hostname Location Priority Priority IP TTL LinkLocal Route for Multi I/F SNMP - Ricoh 3045 | Fax Guide - Page 738
Monitoring and Configuring the Printer Item AuthFree AuthFreeEntry[X] Parallel USB 2 Shell mode Description Authfree settings X can be set between 1 and 5. Remote maintenance tool mode 100 - Ricoh 3045 | Fax Guide - Page 739
"rcp", and "ftp" parameters. • telnet : Use the "syslog" command. Message Problem and solutions Access to NetWare server denied. Either there is no account for this print server on the NetWare server or the password was incorrect. (In the print server mode) Login to the file - Ricoh 3045 | Fax Guide - Page 740
on the print server. Change IP address from DHCP Server. The IP address changes when DHCP lease is renewed. To always assign the same IP address, set a static IP address to the DHCP server. child process exec error! (process name) The network service failed to start. Turn the printer off and - Ricoh 3045 | Fax Guide - Page 741
Message List Message Problem and solutions Established SPX Connection with PServer, (RPSocket=, connID=) (In the remote printer mode) Connection to the print server has been established. exiting The lpd service has ended and the system is exiting the process. Exit - Ricoh 3045 | Fax Guide - Page 742
the Printer Message Problem and solutions phy release file open failed. Replacing the network interface board is required. Contact your sales or service representative. Print queue cannot be (In the print server mode) The print queue serviced by printer 0, - Ricoh 3045 | Fax Guide - Page 743
is incorrect, or the specified SMTP password is incorrect. Check the SMTP user name and password. Communication over TCP/IP with snmp is available. Communication over IPX with snmp is available. The snmpd service has started. The direct print service has started. The rendezvous function is enabled - Ricoh 3045 | Fax Guide - Page 744
and Configuring the Printer Message Problem and solutions The print server received error during attempt to log in to the network. Access to the network was denied. Verify that the print server name and password are correct. Login to the file server failed. The print server is not - Ricoh 3045 | Fax Guide - Page 745
2000/XP, Windows Server 2003, Windows NT 4.0 You can print files directly using rcp and ftp command. Setup Follow the procedure below to make network environment settings. A Enable TCP/IP with the control panel, and then set up the printer's network environment about TCP/IP including IP addresses - Ricoh 3045 | Fax Guide - Page 746
pad files, for instance. The hosts file is in the following folder: \WINNT\SYSTEM32\DRIVERS\ETC\HOSTS "\WINNT" is the directory of the installation destination for Windows 2000/XP, Windows Server 2003, and Windows NT 4.0. B Add an IP address and host name to the hosts file using the following for - Ricoh 3045 | Fax Guide - Page 747
as wild cards. ❒ When printing a binary file, add the "-b" option. When using a printer with the host name "host" to print a PostScript file named "file 1" or "file 2" located in the "C:\PRINT" directory, the command line is as follows: c:> rcp -b C:\PRINT\file1 C:\PRINT\file2 host:filetype=RPS 109 - Ricoh 3045 | Fax Guide - Page 748
the "ftp" command. % ftp printer's IP address B Enter the user name and password, and then press the {# Enter} key. For details about the user name and password, consult your network administrator. User: Password: When user authentication is set, enter a login user name and password. C When printing - Ricoh 3045 | Fax Guide - Page 749
Presentation Server 4.0 ❖ Windows 2003 Server • MetaFrame XP 1.0 FR3 • MetaFrame Presentation Server 3.0 • Citrix Presentation Server 4.0 Supported Printer Drivers ❖ When Windows Terminal Service is operating • PCL drivers • PostScript 3 • RPCS drivers Note ❒ Some RPCS printer driver functions do - Ricoh 3045 | Fax Guide - Page 750
to the environment. • If a print error occurs on the server and the print job or a printer created in [Auto-creating client printers] cannot be deleted, we recommend the following: • MetaFrame 1.8 SP3, MetaFrame XP 1.0 SP1/FR1 Make settings in [Delete unfinished print jobs] in the registry. For - Ricoh 3045 | Fax Guide - Page 751
When Using Windows Terminal Service / MetaFrame ❖ MetaFrame's [Printer driver replication] Using [Printer driver replication] can distribute printer drivers across all servers in a server farm. We strongly recommend testing this function in your network environment before using it for your work. • - Ricoh 3045 | Fax Guide - Page 752
or the static subnet mask address and the subnet mask address assigned by DHCP overlap, the machine uses the static IP address interface. The interface with the DHCP setting is set by default. • Gateway Address: operates using the address entered manually. If a static address is not selected, or is - Ricoh 3045 | Fax Guide - Page 753
Server 2003, and Windows NT 4.0, and the DHCP server included with NetWare and UNIX. ❒ If you do not use the WINS server, reserve the printer's IP address in the DHCP server so the same IP address is assigned every time. ❒ To use the WINS server, change the WINS server setting to "active" using - Ricoh 3045 | Fax Guide - Page 754
Following the setup method described earlier in this manual, configure the file server. B Set the frame type for NetWare environment. Reference For more information about selecting a frame type, see the General Settings Guide. Configuring the printer without NetWare A When not printing, the network - Ricoh 3045 | Fax Guide - Page 755
DeskTopBinder Lite/Professional, Auto Document Link, or a TWAIN driver on a computer with dial-up access, a dial-up connection may be performed when connecting to the delivery server and other equipment, depending on the setup. If the computer is set up to connect to the Internet automatically, the - Ricoh 3045 | Fax Guide - Page 756
. • Under Windows 2000/XP and Windows Server 2003, clear the [Enable banner] check box on the [NetWare Settings] tab in the printer properties dialog box. • Under Windows NT 4.0, clear the [Enable banner] check box on the [NetWare Settings] tab in the printer properties dialog box. Printing after - Ricoh 3045 | Fax Guide - Page 757
. • Move radio wave generating appliances, such as microwaves, away from the machine and access point. Note ❒ For information about how to check radio wave status, see the General Set- tings Guide. ❒ For more information about access point radio wave conditions, refer to the access point - Ricoh 3045 | Fax Guide - Page 758
RSA® BSAFE 4 • This product includes RSA® BSAFE cryptographic or security protocol software from RSA Security Inc. • RSA is a registered trademark and BSAFE is a registered trademark of RSA Security Inc. in the United States and/or other countries. • RSA Security Inc. All rights reserved. 120 - Ricoh 3045 | Fax Guide - Page 759
Specifications Specifications Interface 100BASE-TX, 10BASE-T, IEEE 802.11b Frame type EthernetII, IEEE 802.2, IEEE 802.3, SNAP Printer (LAN-Fax) TCP/IP RSH RCP DIPRINT FTP IPP IPX/SPX (NetWare) AppleTalk 4 Internet Fax TCP/IP SMTP POP IMAP Network Scanner TCP/IP RSH FTP SMTP - Ricoh 3045 | Fax Guide - Page 760
use IPP and SMB, use the SmartDeviceMonitor for Client port. To use IPP under Windows XP, Windows Server 2003, use the Standard IPP port. To use IPP under Windows 98, Windows 2000, Windows NT, use SmartDeviceMonitor for Client. Appletalk can be used when the PostScript 3 module is installed. 4 122 - Ricoh 3045 | Fax Guide - Page 761
24 Notify by e-mail function, 52 O On-demand E-mail Notification, 56 P passwd, 69 Password, 69 precautions, 116 Printer Status Notification by E-mail, 52 Printing Commands, 109 Printing Files Directly from Windows, 107 prnlog, 70 Pure IP, 24 R remote printer, setup, 28 rendezvous, 70 route, 71 123 - Ricoh 3045 | Fax Guide - Page 762
S set, 72 Setting a Password, 45 Setting Up as a Print Server, 22, 23, 24 Setting Up as a Remote Printer, 26, 28 Setup, 107 show, 74 slp, 74 SmartDeviceMonitor for Admin, 39 smb, 74 SNMP, 86 snmp, 75 sntp, 78 specifications, 121 spoolsw, 79 status, 80 syslog, 80 T TCP/IP address, 66 telnet, 58, 60, - Ricoh 3045 | Fax Guide - Page 763
The product names of Windows NT® 4.0 are as follows: Microsoft® Windows NT® Workstation 4.0 Microsoft® Windows NT® Server 4.0 RSA Data Security, Inc. MD5 Message-Digest Algorithm Copyright© 1991-2, RSA Data Security, Inc. Created 1991. All rights reserved. License to copy and use this software - Ricoh 3045 | Fax Guide - Page 764
Network Guide GB GB EN USA AE AE D313-6700 - Ricoh 3045 | Fax Guide - Page 765
PostScript 3 Supplement 1 Windows Configuration 2 Mac OS Configuration 3 Using PostScript 3 4 Printer Utility for Mac Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine - Ricoh 3045 | Fax Guide - Page 766
and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company - Ricoh 3045 | Fax Guide - Page 767
Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Trouble Shooting Provides a guide to solving common problems, and explains how to replace paper, toner or print - Ricoh 3045 | Fax Guide - Page 768
Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript 3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to - Ricoh 3045 | Fax Guide - Page 769
Driver (Windows XP, Windows Server 2003) .....37 Installing the PostScript 3 Printer Driver (Windows NT 4.0 38 Printing with Bluetooth Connection 39 Supported Profiles...39 Printing with Bluetooth Connection 39 If a Message Appears during Installation 42 Making Option Settings for the Printer - Ricoh 3045 | Fax Guide - Page 770
Printer 60 3. Using PostScript 3 Setting Up Options 61 Printing a Document 63 Job Type ...64 User Code ...85 Paper Selection...86 Paper Size...86 Fit to Paper...86 Input Slot ...87 Toner Saving / Edge Smoothing 87 Duplex Printing...88 Collate ...90 Paper Type...91 Destination Tray ...91 Staple - Ricoh 3045 | Fax Guide - Page 771
for Mac Installing Printer Utility for Mac 97 Starting Printer Utility for Mac 98 Mac OS ...98 Mac OS X...98 Printer Utility for Mac Functions 99 Downloading PS Fonts 100 Displaying Printer's Fonts 100 Deleting Fonts ...101 Initializing the Printer Disk 101 Page Setup ...102 Printing Fonts - Ricoh 3045 | Fax Guide - Page 772
vi - Ricoh 3045 | Fax Guide - Page 773
originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information. [ ] Indicates the - Ricoh 3045 | Fax Guide - Page 774
2 - Ricoh 3045 | Fax Guide - Page 775
for Client under Windows 2000 / XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrator. ❒ Install DeskTop Binder-SmartDeviceMonitor for Client before installing the printer driver when using the - Ricoh 3045 | Fax Guide - Page 776
I Change the printer name if you want, and then click [Next >]. Select the [Yes] check box to configure the printer as default. J Specify whether or not to print a test page, and then click [Finish]. K On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window - Ricoh 3045 | Fax Guide - Page 777
code can be set after the printer driver installation. For information about user code, see the printer driver Help. ❒ Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD-ROM root directory. Installing the PostScript 3 Printer Driver (Windows - Ricoh 3045 | Fax Guide - Page 778
address. S Click [OK]. T Check that the selected port is highlighted in [Print to the following port:], and then click [OK] . U Restart the computer to complete installation. Note ❒ A user code can be set after the printer driver installation. For information about user code, see the printer driver - Ricoh 3045 | Fax Guide - Page 779
printer name if you want, and then click [Next >]. Select the [Yes] check box to configure the printer as default. M Specify whether or not to share the printer, and then click [Next >]. N Specify whether or not to print a test page, and then click [Next >]. O Click [Finish]. The printer driver - Ricoh 3045 | Fax Guide - Page 780
code, see the printer driver Help. 1 ❒ Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD-ROM root directory. Installing the PostScript 3 Printer Driver (Windows 2000 - IPP) Important ❒ Installing this printer driver requires Administrators - Ricoh 3045 | Fax Guide - Page 781
code can be set after the printer driver installation. For information about user code, see the printer driver Help. ❒ Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD-ROM root directory. Installing the PostScript 3 Printer Driver (Windows XP - Ricoh 3045 | Fax Guide - Page 782
L Change the printer name if you want, and then click [Next >]. Select the [Yes] check box to configure the printer as default. M Specify whether or not to print a test page, and then click [Next >]. N Click [Finish]. The printer driver installation starts. Note ❒ A user code can be set after - Ricoh 3045 | Fax Guide - Page 783
, and then click [Next >]. O Change the name of the printer if you want, and then click [Next >]. Select the [Yes] check box to configure the printer as default. P Specify whether or not to print a test page, and then click [Next >]. Q Click [Finish]. The printer driver installation starts. 1 11 - Ricoh 3045 | Fax Guide - Page 784
code can be set after the printer driver installation. For information about user code, see the printer driver Help. 1 ❒ Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD-ROM root directory. Installing the PostScript 3 Printer Driver (Windows - Ricoh 3045 | Fax Guide - Page 785
user code, see the printer driver Help. ❒ Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD-ROM root directory. Installing the PostScript 3 Printer Driver (Windows NT 4.0 - IPP) Important ❒ Installing this printer driver requires Administrators - Ricoh 3045 | Fax Guide - Page 786
printer as default. Q Specify whether or not to share the printer, and then click [Next >]. R Specify whether or not to print a test page, and then click [Finish]. The printer driver installation starts. S Restart the computer to complete installation if necessary. Note ❒ A user code can be set - Ricoh 3045 | Fax Guide - Page 787
Follow the procedure below to change the DeskTop Binder-SmartDeviceMoni- 1 tor for Client settings, such as TCP/IP timeout, recovery/parallel printing, and printer groups. Windows 95 / 98: A Open the [Printers] window from the [Start] menu. B In the [Printers] window, click the icon of the - Ricoh 3045 | Fax Guide - Page 788
Windows Configuration How to enable Recovery/Parallel Printing If no settings on the [Recovery/Parallel Printing] tab are available, follow the proce- the taskbar. B Click [Extended Features Settings], and then select the [Set Recovery/Parallel Printing for each port] check box. C Click [OK] to - Ricoh 3045 | Fax Guide - Page 789
IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When screen for Device selection appears, select "RICOH NetworkPrinter Driver C Model". K Click [Next >] L Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box. M Check - Ricoh 3045 | Fax Guide - Page 790
code can be set after the printer driver installation . For information about user code, see the printer driver Help. ❒ Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD-ROM root directory. Installing the PostScript 3 Printer Driver (Windows XP - Ricoh 3045 | Fax Guide - Page 791
N Change the printer name if you want, and then click [Next >]. Select the [Yes] check box to configure the printer as default. O Specify whether or not to print a test page, and then click [Next >]. P Click [Finish]. The printer driver installation starts. Note ❒ A user code can be set after - Ricoh 3045 | Fax Guide - Page 792
then click [Next >]. L Change the printer name if you want, and then click [Next >]. Select the [Yes] check box to configure the printer as default. M Click [Next >]. N Specify whether or not to print a test page, and then click [Next >]. O Click [Finish]. The printer driver installation starts. 20 - Ricoh 3045 | Fax Guide - Page 793
set after the printer driver installation. For information about user code, see the printer driver Help. ❒ Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD-ROM root directory. 1 Installing the PostScript 3 Printer Driver (Windows XP, Windows - Ricoh 3045 | Fax Guide - Page 794
user code, see the printer driver Help. ❒ Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD-ROM root directory." Installing the PostScript 3 Printer Driver (Windows NT 4.0) Important ❒ Installing this printer driver requires Administrators - Ricoh 3045 | Fax Guide - Page 795
the printer as default. 1 N Specify whether or not to share the printer, and then click [Next >]. O Specify whether or not to print a test page, and then click [Finish]. The printer driver installation starts. P Restart the computer to complete installation. Note ❒ A user code can be set after - Ricoh 3045 | Fax Guide - Page 796
Next >]. K Change the printer name if you want, and then click [Next >]. Select the [Yes] check box to configure the printer as default. L Specify whether or not to print a test page, and then click [Finish]. M Restart the computer. Note ❒ A user code can be set after the printer driver installation - Ricoh 3045 | Fax Guide - Page 797
printers] window. I Select the printer you want to use, and then click [Next >]. J The printer driver installation starts. K Click [Next >]. Select the [Yes] check box to configure the printer as default. L Click [Finish]. Restart the computer to complete installation. Note ❒ A user code can be set - Ricoh 3045 | Fax Guide - Page 798
want to use as a print server in the [Shared printers] window. I Select the printer you want to use, and then click [Next >]. J The printer driver installation starts. K Click [Next >]. Select the [Yes] check box to configure the printer as default. L Click [Finish]. Restart the computer to - Ricoh 3045 | Fax Guide - Page 799
user code, see the printer driver Help. ❒ Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD-ROM root directory. 1 Installing the PostScript 3 Printer Driver (Windows NT 4.0) Important ❒ Installing this printer driver requires Administrators - Ricoh 3045 | Fax Guide - Page 800
Windows Configuration Note ❒ A user code can be set after the printer driver installation. For information about user code, see the printer driver Help. 1 ❒ Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD-ROM root directory. 28 - Ricoh 3045 | Fax Guide - Page 801
below to set up the PostScript 3 printer driver. A In the [Printers] or [Printers and Faxes] window, open the printer properties. B Click the [PostScript] tab. When using Windows 2000 / XP or Windows NT 4.0, click the [Device Settings] tab, and then proceed to step to clear the check box. C Click - Ricoh 3045 | Fax Guide - Page 802
best driver for your device. {Recommended}.], and then click [Next >]. F Select the [Specify a location:] check box, and then click [Browse...]. The [Browse for Folder] dialog box appears. G Insert the CD-ROM into the CD-ROM drive. H Specify the location where USB Printing Support is located, and - Ricoh 3045 | Fax Guide - Page 803
the Printer Driver Using USB I Check the location, and then click [Next >]. USB Printing Support is installed. J Click [Finish]. If the printer driver has already been installed, plug and play is enabled, and 1 the icon of the printer connected to the "USB001" port is added to the [Printers - Ricoh 3045 | Fax Guide - Page 804
printer driver is stored. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: • PostScript 3 D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1 I Check the printer driver location, and then click [OK]. J Click [Next >]. K Click [Finish]. If the printer driver - Ricoh 3045 | Fax Guide - Page 805
then click [Browse] to select the printer driver location. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: • PostScript 3 D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1 G Check the printer driver location, and then click [Next >]. H Click [Continue - Ricoh 3045 | Fax Guide - Page 806
Windows Configuration Troubleshooting for using USB Problems Solutions 1 The machine is not automatically rec- Turn off the power of the machine, reconnect the USB ognized. cable, and then turn it on again. Windows has already configured the USB settings. Open Windows' Device Manager, and - Ricoh 3045 | Fax Guide - Page 807
] check box to configure the printer as default. J Specify whether or not to print a test page, and then click [Finish]. K Restart the computer to complete installation. Note ❒ A user code can be set after the printer driver installation. For information about user code, see the printer driver Help - Ricoh 3045 | Fax Guide - Page 808
to print a test page, and then click [Next >]. K Click [Finish]. The printer driver installation starts. L Restart the computer to complete installation if necessary. Note ❒ A user code can be set after the printer driver installation. For information about user code, see the printer driver Help - Ricoh 3045 | Fax Guide - Page 809
the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) Important 1 ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive - Ricoh 3045 | Fax Guide - Page 810
printer as default. I Specify whether or not to share the printer, and then click [Next >]. J Specify whether or not to print a test page, and then click [Next >]. The printer driver installation starts. K Restart the computer to complete installation if necessary. Note ❒ A user code can be set - Ricoh 3045 | Fax Guide - Page 811
User codes are disabled for BIP. You cannot print if print functions are restricted. • Some printers do not support BIP. Printing with Bluetooth Connection To install the printer driver, follow the procedure used to install parallel interface. Important ❒ To install the printer driver under Windows - Ricoh 3045 | Fax Guide - Page 812
] window. If a dialog box appears while transmitting a print job, reestablish network connection as follows: A Select the printer you want to use in the [Printers and Fax] box. B Click [Connect]. Note ❒ To always use the same printer, select the [Always use for this connection] check box. Reference - Ricoh 3045 | Fax Guide - Page 813
password, see p.41 "Printing in the Security Mode" For all other security modes and custom settings, no password is required. For information about each mode, see the manuals provided with the utility. D Click [OK]. Close the [Security Mode] dialog box. Reference For details about the security - Ricoh 3045 | Fax Guide - Page 814
Windows XP Professional and Windows Server 2003: A On the [Start] menu, click [Printers and Faxes]. B Click [Add a printer]. C Follow the instructions in Add Printer Wizard. Note ❒ If the printer driver is on a CD-ROM, the location of the RPCS printer driv- er is D:\DRIVERS\PS3\WIN2K_XP\(Language - Ricoh 3045 | Fax Guide - Page 815
is disabled. 1 Set up option settings when bidirectional communications are disabled. Important ❒ Under Windows 2000 / XP and Windows Server 2003, Manage Printers per- mission is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group - Ricoh 3045 | Fax Guide - Page 816
printer driver settings are not used, and the application's own default settings are applied. Reference For details, see the printer driver Help. Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application - Ricoh 3045 | Fax Guide - Page 817
users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application. Reference For details, see the printer driver Help. Windows 2000 - Accessing the Printer Properties Making printer default settings - Ricoh 3045 | Fax Guide - Page 818
the following procedure are valid for the current application only. ❒ General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application. Reference 46 For details, see the printer driver Help. - Ricoh 3045 | Fax Guide - Page 819
as the default settings for all applications. ❒ Do not make a setting for [Form to Tray Assignment]. Reference For details, see the printer driver Help. Making printer default settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in - Ricoh 3045 | Fax Guide - Page 820
in the following procedure are valid for the current application only. ❒ General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application. Reference For details, see the printer driver Help. 48 - Ricoh 3045 | Fax Guide - Page 821
to Tray Assignment]. Reference For details, see the printer driver Help. Making printer default settings - Default Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Administrators - Ricoh 3045 | Fax Guide - Page 822
in the following procedure are valid for the current application only. ❒ General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application. Reference For details, see the printer driver Help. 50 - Ricoh 3045 | Fax Guide - Page 823
supported.) Note ❒ The PostScript 3 printer driver is stored in the following folder on the CD- ROM. Mac OS 8 and 9:PS Driver:(language):Disk1 Installing the PostScript 3 Printer Driver and PPD File It is necessary to install a printer driver and PostScript Printer Description (PPD) files to print - Ricoh 3045 | Fax Guide - Page 824
PostScript Printer:] list, click the name of the printer you want to use. D Click [Create]. E Click the printer you want to use, and then click [Setup...]. A PPD file is set up and the Adobe PS icon appears at the left of the printer name in the list. Follow the procedure on p.52 "Setting Up Options - Ricoh 3045 | Fax Guide - Page 825
an appropriate setting for it. F Click [OK]. The list of options closes. G Click [OK]. The [Chooser] dialog box appears. 2 H Close the [Chooser] dialog box. Note ❒ If the option you want to select is not displayed, PPD files may not be set up correctly. To complete the setup, check the name - Ricoh 3045 | Fax Guide - Page 826
-click the CD-ROM drive icon. The contents of the CD-ROM appear. D Double-click the [Mac OS 8 and 9] folder. E Double-click the [Fonts] folder. F Double-click the [Screen font] folder. G Double-click the [TrueType] or [Type1] folder. Select the font type you want to use. H Copy the fonts you - Ricoh 3045 | Fax Guide - Page 827
. The following describes how to configure Mac OS 9.1. If you are using a different version of Mac OS, use the following procedures as a reference and see the manuals for your Mac OS version. ❒ Confirm the Connection to the Printer with TCP/IP Reference For information about installing applications - Ricoh 3045 | Fax Guide - Page 828
administrator. A Insert the CD-ROM into the CD-ROM drive. B Double-click the CD-ROM drive icon. C Double-click the [Mac OS X] folder. D Double-click the [MacOSX PPD Installer] folder. E Double-click the installer icon. F Follow the instructions on the screen. Setting Up the PPD File A Start Printer - Ricoh 3045 | Fax Guide - Page 829
using, and then click [Add]. E Quit Printer Setup Utility. 2 Setting Up Options A Start System Preferences. B Click [Print & Fax]. C In the [Printer] list, click the name of the printer you want to use, and then click [Printer Setup...]. D Select the option you want to set up, and then select an - Ricoh 3045 | Fax Guide - Page 830
Under Mac OS X 10.4 or later, Installable Options window appears. Select the option you want to set up, and then select an appropriate setting for it, and then click [Continue]. D Quit Printer Setup Utility. Note ❒ When printing with a Rendezvous connection to a Macintosh computer, printer language - Ricoh 3045 | Fax Guide - Page 831
Built-in Ethernet] in the [Show:] list box. C Click the [AppleTalk] tab. D Select the [Make AppleTalk Active] check box. E To change AppleTalk zones, select a name from the [AppleTalk Zone:] pop-up menu. F When the settings are made, click [Apple Now]. Reference For information about installing - Ricoh 3045 | Fax Guide - Page 832
Mac OS Configuration Configuring the Printer Use the control panel to enable AppleTalk. (The default is active.) 2 60 - Ricoh 3045 | Fax Guide - Page 833
If your system is Windows 2000, Windows XP Professional, or Windows Server 2003, changing printer driver settings requires Manage Printers permission. Members of Administrators and Power Users groups have Manage Printers permission by default. When you change printer driver settings, log on with an - Ricoh 3045 | Fax Guide - Page 834
Using PostScript 3 Reference See p.43 "Making Option Settings for the Printer", p.52 "Setting Up Options" or p.57 "Setting Up Options" for the installation method appropriate to your printing environment. 3 62 - Ricoh 3045 | Fax Guide - Page 835
Printing a Document Printing a Document This documentation describes the specific printer functions and menus that are added by installing the PPD file. For more information about the functions and menus of the Windows 95 / 98 / Me PostScript printer driver, see the printer driver's Help. - Ricoh 3045 | Fax Guide - Page 836
on the [Setup] tab. Windows 2000 / XP, Windows Serv- [Job Type:] on the [Job Log] tab in the Printing Preferences er 2003 dialog box. Windows NT 4.0 3 Mac OS [Job Type:] on the [Job Log] tab in the Document Defaults dialog box. [Job Type:] on [Job Log] in the print dialog box. Mac OS X [Job - Ricoh 3045 | Fax Guide - Page 837
you distinguish your print job from others. Reference For details about how to use Hold Print, see p.75 "How to Use Hold Print". 3 ❖ Stored Print Use this function to store a file in the machine, and then print it from the computer or the machine's control panel later. Note ❒ The "User ID" can - Ricoh 3045 | Fax Guide - Page 838
Print Job List]. A list of sample print files stored in the machine appears. User ID, Date / Time and File Name also appear. N Select the file you want to print by pressing it. A list of the print files stored in the machine appears. O Press [Print] to change the number of sets to be printed - Ricoh 3045 | Fax Guide - Page 839
it is not selected before sending a print job. The printer driver automatically collates Sample Print jobs by default. If the collate option is selected in the application's [Print] dialog box, there may be more prints than required. Windows 2000 / XP, Windows Server 2003, Windows NT 4.0 A In the - Ricoh 3045 | Fax Guide - Page 840
Using PostScript 3 G Set the number of copies to two or more, and then start the printing from the application's [Print] dialog box. The sample print job is sent to the machine, and one set is printed. H Check the printed output to make sure the settings are correct. If the settings are correct, - Ricoh 3045 | Fax Guide - Page 841
Press [Sample Print Job List]. A list of sample print files stored in the machine appears. User ID, Date / Time and File Name also appear. J Select the file you want to print by pressing it. A list of print files stored in the machine appears. K Press [Print] to change the number of sets to be - Ricoh 3045 | Fax Guide - Page 842
. How to Use Locked Print Follow the procedure below to print a document using the Locked Print function. Windows 95 / 98 / Me A In the application, click [Print] on the [File] menu. The [Print] dialog box appears. B Select the printer, and then click [Properties]. C Click the [Setup] tab. 70 - Ricoh 3045 | Fax Guide - Page 843
[Print Jobs]. A list of print files stored in the machine appears. L Press [Locked Print Job List]. A list of locked print files stored in the machine appears. User ID, Date / Time and File Name also appear. M Select the file you want to print by pressing it. N Press [Print]. The password screen - Ricoh 3045 | Fax Guide - Page 844
not selected before sending a print job. The printer driver automatically collates Locked Print jobs by default. If the collate option is selected in the application's [Print] dialog box, there may be more prints than required. Windows 2000 / XP, Windows Server 2003, Windows NT 4.0 3 72 A In the - Ricoh 3045 | Fax Guide - Page 845
not selected before sending a print job. The printer driver automatically collates Locked Print jobs by default. If the collate option is selected in the application's [Print] dialog box, there may be more prints than required. Mac OS / Mac OS X A In the application, click [Print...] on the [File - Ricoh 3045 | Fax Guide - Page 846
Print Job List]. A list of locked print files stored in the machine appears. D Select the file you want to delete by pressing it. To cancel a selection, press the highlighted job again. Only one file can be selected at a time. E Press [Delete]. A password screen appears. F Enter the password - Ricoh 3045 | Fax Guide - Page 847
the printer screen. K Press [Print Jobs]. A list of the print files stored in the machine appears. L Press [Hold Print Job List]. A list of hold print files stored in the machine appears. User ID, Date / Time and File Name also appear. Depending on the security settings, certain print jobs - Ricoh 3045 | Fax Guide - Page 848
not selected before sending a print job. The printer driver automatically collates Hold Print jobs by default. If a collate option is selected from the application's Print dialog box, there may be more prints than required. Windows 2000 / XP, Windows Server 2003, Windows NT 4.0 A In the application - Ricoh 3045 | Fax Guide - Page 849
a Document I Press [Print Jobs]. A list of print files stored in the machine appears. J Press [Hold Print Job List]. A list of hold print files stored in the machine appears. User ID, Date / Time and File Name also appear. Depending on the security settings, certain print jobs may not be - Ricoh 3045 | Fax Guide - Page 850
Using PostScript 3 G Press [Print Jobs]. A list of print files stored in the machine appears. H Press [Hold Print Job List]. A list of hold print files stored in the machine appears. User ID, Date / Time and File Name also appear. Depending on the security settings, certain print jobs may not - Ricoh 3045 | Fax Guide - Page 851
display the printer screen. K Press [Print Jobs]. A list of print files stored in the machine appears. L Press [Stored Print Job List]. A list of stored print files stored in the machine appears. User ID, Date / Time and File Name also appear. Depending on the security settings, certain print jobs - Ricoh 3045 | Fax Guide - Page 852
is not selected before sending a print job. The printer driver collates the Stored Print files by default. If a collate option is selected from the application's Print dialog box, there may be more prints than required. Windows 2000 / XP, Windows Server 2003, Windows NT 4.0 A In the application, on - Ricoh 3045 | Fax Guide - Page 853
the printer screen. I Press [Print Jobs]. A list of print files stored in the machine appears. J Press [Stored Print Job List]. A list of stored print files stored in the machine appears. User ID, Date / Time and File Name also appear. Depending on the security settings, certain print jobs - Ricoh 3045 | Fax Guide - Page 854
display the printer screen. G Press [Print Jobs]. A list of print files stored in the machine appears. H Press [Stored Print Job List]. A list of stored print files stored in the machine appears. User ID, Date / Time and File Name also appear. Depending on the security settings, certain print jobs - Ricoh 3045 | Fax Guide - Page 855
Reference). For details, see p.83 "Deleting a Stored Print File". Deleting a Stored Print File If a printed document is not as required, you can delete the stored print file. A On the machine's control panel, press the {Printer} key to display the printer screen. B Press [Print Jobs]. A list - Ricoh 3045 | Fax Guide - Page 856
❒ An optional hard disk drive is required to use the Document Server function. Windows 95 / 98 / Me 3 A In the application, click [Print] on the [File] menu. The [Print] dialog box appears. B Select the printer, and then click [Properties]. C Click the [Setup] tab. D In the [Job Type:] list - Ricoh 3045 | Fax Guide - Page 857
. Windows 2000 / XP, Windows Serv- [User ID:] on the [Job Log] tab in the Printing Preferences er 2003 dialog box. Windows NT 4.0 [User ID:] on the [Job Log] tab in the Document Defaults dialog box. Mac OS Select the [Enable User Code] check box, and then enter a user code in the [User Code - Ricoh 3045 | Fax Guide - Page 858
box. Mac OS X [Paper Size:] in the Page Setup dialog box. Reference For details about the paper sizes supported by this machine, see General Setting Guide. Fit to Paper When the size of the document and paper size differ, set whether or not to print according to paper size. Windows 95 / 98 - Ricoh 3045 | Fax Guide - Page 859
box. Windows NT 4.0 [Paper Source] on the [Page Setup] tab in the Document Defaults dialog box. Mac OS Mac OS X [Paper Source:] on [General] in the print dialog box. [Paper Feed] in the print dialog box. Reference For details about the paper sources, see Printer Reference. Toner Saving / Edge - Ricoh 3045 | Fax Guide - Page 860
select duplex printing. Important ❒ To use this function, the optional duplex unit must be installed on the ma- chine. The following table shows the tabs or menus where you can select this function. Windows 95 / 98 / Me [Duplex:] on the [Setup] tab. 3 Windows 2000 / XP, Windows Serv- [Print on - Ricoh 3045 | Fax Guide - Page 861
edge when bound along the long edge. Mac OS X The following functions are selectable under Mac OS X 10.3 or higher (for Mac OS X 10.2 or earlier, see p.88 "Windows 2000 / XP, Windows Server 2003, Mac OS"): ❖ Off Disables Duplex Printing. ❖ Long-Edge Binding Prints output so that you can open it to - Ricoh 3045 | Fax Guide - Page 862
can efficiently print collated sets of multiple-page documents. Important ❒ To use this function, a memory unit of at least 192 MB or hard disk drive must be installed on the machine. ❒ If you are using Windows 2000, Windows XP, Mac OS or Mac OS X, make sure that the following check boxes have - Ricoh 3045 | Fax Guide - Page 863
. [Paper Type:] on [Printer Specific Options] in the print dialog 3 box. Mac OS X [Paper Type:] on the [Features x] tab on [Printer Features] in the print dialog box. Reference For details about the media type supported by this machine, see General Setting Guide. Destination Tray Use this to - Ricoh 3045 | Fax Guide - Page 864
printed paper together. Important ❒ When stapling, use the finisher option. See General Setting Guide or Printer Reference. The following table shows where you can select this function. Windows 95 / 98 / Me [Staple:] on the [Setup] tab. 3 Windows 2000 / XP, Windows Serv- [Staple:] in [Printer - Ricoh 3045 | Fax Guide - Page 865
Font:] on [Printer Features] on [Document Options] on the [Advanced] tab in the Document Defaults dialog box. Note ❒ When using this function under Windows 95 / 98 / Me, Mac OS, or Mac OS X, see the printer driver Help. The following explains the procedure for Windows 2000 / XP, Windows Server 2003 - Ricoh 3045 | Fax Guide - Page 866
] on [Document Options] on the [Advanced] tab in the Document Defaults dialog box. Note ❒ When using this function under Windows 95 / 98 / Me, Mac OS, or Mac OS X, see the printer driver Help. The following explains the procedure for Windows 2000 / XP, Windows Server 2003, and Windows NT 4.0. 94 - Ricoh 3045 | Fax Guide - Page 867
[Layout] tab in the Printing Preferences di- alog box. Windows NT 4.0 [Dithering:] on [Printer Features] on [Document Options] on the [Advanced] tab in the Document Defaults dialog box. 3 Mac OS [Dithering:] on [Printer Specific Options] in the print dialog box. Mac OS X [Dithering:] on the - Ricoh 3045 | Fax Guide - Page 868
that have a resolution less than 25% of supported printer resolution. ❖ Less than 90 ppi - Less than 300 ppi 3 Performs image smoothing only when the image has an image resolution (pixels per inch) less than the respective value you have selected in the list. Note ❒ When [Auto] is selected, data - Ricoh 3045 | Fax Guide - Page 869
then drag the [Print- er Utility for Mac] file, and then drop it into the Macintosh hard disk. F Drag the CD-ROM icon and drop it into [Trash] to eject the CD-ROM. Printer Utility for Mac is installed. Note ❒ Printer Utility for Mac is included on the CD-ROM labeled "Printer Drivers and Utilities - Ricoh 3045 | Fax Guide - Page 870
Utility for Mac Starting Printer Utility for Mac The following instructions describe how to start Printer Utility for Mac. Mac OS Important ❒ Before starting Printer Utility for Mac, make sure the printer is selected in [Chooser] on the Apple menu. A Double-click the Printer Utility for Mac icon - Ricoh 3045 | Fax Guide - Page 871
printer memory and the printer's hard disk drive. See p.100 "Displaying Printer's Fonts". • [Initialize Printer's Disk...] Initialize the printer's hard disk drive. See p.101 "Initializing the Printer Disk". 4 • [Page Setup...] Set up the paper size to print "Printer Font Catalog" and "Printer - Ricoh 3045 | Fax Guide - Page 872
memory or hard disk drive. Important ❒ The following procedures to download the fonts assume that you are a system administrator. If you are not, be sure to consult your system administrator. ❒ If the printer restarts, all the printer settings return to their defaults. ❒ Confirm that a Mac OS and - Ricoh 3045 | Fax Guide - Page 873
Initializing the Printer Disk When initializing the printer's hard disk drive, all the fonts downloaded to the printer's hard disk drive are deleted. Before initializing, be sure to check the fonts on the hard disk drive. Important ❒ When initializing the printer's hard disk drive from the operation - Ricoh 3045 | Fax Guide - Page 874
Fonts Sample You can print samples of fonts downloaded to the hard disk drive or memory. A Select [Print Fonts Sample...] on the [File] menu. B Click [Print]. Note ❒ Print by using the paper selected on [Page Setup]. Renaming the Printer You can change the printer name displayed under Appletalk - Ricoh 3045 | Fax Guide - Page 875
printer. A Select [Restart Printer] on the [File] menu. B Confirm the message that appears on the screen, and then click [Restart]. The printer restarts. The fonts that you downloaded in the printer's memory will be deleted. If the printer restarts, all the printer settings return to their defaults - Ricoh 3045 | Fax Guide - Page 876
and then click [Save]. The selected file is downloaded. Errors are recorded in the log file. 4 Selecting the Zone You can change the zone to which the printer belongs under Appletalk. Important ❒ Confirm that a Macintosh and printer are connected with Appletalk. Mac OS A On the [Utility] menu, click - Ricoh 3045 | Fax Guide - Page 877
which you want to locate the printer in, and then click [Change]. A confirmation message appears. C Click [Continue]. A confirmation message appears. D Click [OK]. E On the [Printer Utility for Mac] menu, click [Choose Printer...]. 4 F In the [Available Network Zones:] list, select the zone - Ricoh 3045 | Fax Guide - Page 878
Utility for Mac Launching the Dialogue Console You can create and edit a PostScript file for printing, and then download it to the printer. Important ❒ "Launch Dialogue Console" is recommended for users with an understanding of PostScript. ❒ Do not download any file other than PostScript files - Ricoh 3045 | Fax Guide - Page 879
Connection Windows, 39 Printing with Parallel Connection Windows 2000, 35 R Renaming the Printer, 102 Restarting the Printer, 103 S Selecting the Zone, 104 Setting Up Options, 61 Mac OS, 52 Mac OS X, 57 Setting Up PPD Files Mac OS, 52 Setting Up the PPD File Mac OS X, 56 Staple, 92 T Toner Saving - Ricoh 3045 | Fax Guide - Page 880
User Code, 85 Using Bonjour Mac OS X, 58 Using USB Interface Mac OS X, 57 W Watermark, 92 Watermark Angle, 94 Watermark Font, 93 Watermark Size, 93 Watermark Style, 94 Watermark Text, 93 Windows 2000 printer properties, PostScript 3, 45 Windows 95/98/Me printer properties, PostScript 3, 44 Windows - Ricoh 3045 | Fax Guide - Page 881
Trademarks Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Adobe® and PostScript® are registered trademarks of Adobe Systems Incorporated. Apple, AppleTalk, EtherTalk, Macintosh, Mac OS and TrueType are trademarks - Ricoh 3045 | Fax Guide - Page 882
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 |
 |
FAX Option Type 3045
Operating Instructions
Facsimile Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Transmission
Other Transmission Features
Reception
Changing/Confirming Communication Information
Storing a Document
Fax via Computer
Appendix
1
2
3
4
5
6
7