Ricoh Aficio MP 2500 Scanner Reference

Ricoh Aficio MP 2500 Manual

Ricoh Aficio MP 2500 manual table of contents:

  • Ricoh Aficio MP 2500 | Scanner Reference - Page 1
    Printer/Scanner Unit Type 2500 Operating Instructions Scanner Reference 1 2 3 4 5 6 Sending Scan Files by E-mail Sending Scan Files by...Files Using the Network TWAIN Scanner Function Various Scan Settings Appendix Read this manual carefully before you use this machine and keep it handy for future ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 2
    Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 3
    ... fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables. ❖ ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 4
    ... information about operating systems that are supported might also differ slightly from those of this machine. ❖ Other manuals • PostScript 3 Supplement •... Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ For "UNIX Supplement", please ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 5
    ... Key ...16 Selecting a Destination Registered in the Machine's Address Book...17 Manual Entry of an E-mail Address...23 Searching for a Destination in the LDAP Server ...24 Registering a Manually-Entered E-mail Address in the Address Book ...28 Specifying the Sender ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 6
    3. Delivering Scan Files Before Delivering Scan Files ...75 Delivering Scan Files ...75 Preparation for Delivering ...76 Installing DeskTopBinder Lite from Provided CD-ROM ...77 Network Delivery Scanner Screen ...78 Basic Delivery Procedure...80 Specifying Delivery Destinations ...83 Selecting a ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 7
    ...Printer/Scanner Unit Type 2500 Responsible party: Ricoh Americas Corporation Address: 5 Dedrick Place, ..., NJ 07006 Telephone number: 973-882-2000 This device complies with Part 15 of the FCC Rules.... if not installed and used in accordance with the instructions, may cause harmful interference to radio ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 8
    ... explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the ...of Major Options Major options of this machine are referred to as follows in this manual: • Auto Document Feeder capable of scanning both sides...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 9
    About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each function, see respective chapters. ❖ Sending scan files There are several methods you can use to send captured data as files to computers. • Sending scan files by e-mail For ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 10
    ... in this manual, press the left selection key. • When the instruction "press [Manual] " is given in this manual, press the center selection key. • When the instruction "press [Options] " is given in this manual, press the right selection key. 2. {Escape} key Press to ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 11
    Confirmation Displays This section explains the two confirmation displays - Check Dest. and File Status. Check destination This section explains about displayed items and how to display the Check Dest. screen. Use the Check Dest. screen to check the details of e-mail, Scan to folder, or delivery ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 12
    File status This section explains the items that appear on the screen and how to display File Status. Use the File Status screen to check e-mail, Scan to Folder, and delivery results. Press the {Job Information} key to display File Status. ❖ File Status ARO010S 1. Date / Time Displays the date...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 13
    ... settings. To display the Scanner Features screen, press the {User Tools/Counter} key. For details about setting methods, see General Settings Guide. ❖ Scan Settings Items Default Scan Settings Original Setting Description Allows you to specify the default resolution and scan size. Allows you to ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 14
    ❖ Send Settings Items TWAIN Standby Time Description Allows you to select the machine's response if a client computer tries to use the TWAIN scanner while scanning is in progress. Allows you to specify the default file format of scan files. Allows you to specify a compression of scanned image ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 15
    ... software to receive email messages and scan file attachments that are generated by this machine. 2. SMTP server You need to have an access to an e-mail server that supports SMTP (Simple Mail Transfer Protocol), to send scan files by email. However, it is not essential to have an e-mail server ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 16
    ... Features]. Note ❒ This machine does not support SMTPS (SMTP over SSL). ❒ To connect ...board is required respectively. For details, see Network Guide. ❒ Items to set up in [System Settings... about network settings, see General Settings Guide. ❒ For more information about [Scanner Features], see...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 17
    ... about registering e-mail addresses in the address book, see General Settings Guide. ❒ You can also register e-mail addresses in the address ... for Admin. For details about how to install these applications, see Network Guide. For details about registering addresses in the address book, see Help of ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 18
    Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail. 1 ❖ Main screen ZZZ601S ❖ When a destination is entered manually ZZZ602S ❖ When a group is selected for destination ZZZ603S 12
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 19
    ...} key. 6. [Add Dest] When selecting multiple destinations after a manual entry of an e-mail address, press [Add Dest], and then enter...same time. 8. [View] Press to check the addresses registered in a group. 4. [Manual] When specifying a destination that is not registered, press [Manual], and then ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 20
    Sending Scan Files by E-mail Basic Procedure for Sending E-mail This section describes the basic operation for sending scan files by e-mail. 1 A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. B If the Network Delivery Scanner or Scan to ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 21
    ...mail address as the default sender name. This lets you send e-mail without entering anything for [Sender's Name]. For details, see General Settings Guide. ❒ Depending on the security setting, the logged-on user may be specified as [Sender's Name]. ❒ If you press the {Check Destination} key, the ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 22
    ...Select a destination from the machine's address book • Enter an e-mail address manually • Search the LDAP server for a destination and select it Selecting a ...e-mail destination to a Quick Dial key, see General Settings Guide. A Press the Quick Dial key to which the destination is registered. ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 23
    ... address book. Important ❒ To use this function, you must register destinations in [System Settings] in advance. For details, see General Settings Guide. 1 There are four methods of selecting a destination that is registered in the machine's address book: • Select a destination from the list ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 24
    Sending Scan Files by E-mail C Press the {U} or {T} key to select the destination from the list, and then press the {V} key. 1 The check box on the left side of the selected destination is selected. Repeat this step to add more destinations. D Press the {OK} key. Note ❒ If under [System ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 25
    Specifying E-mail Destinations B Press the {U} or {T} key to select [Search by Registration No.], and then press the {OK} key. 1 C Use the number keys to enter the three-digit number assigned to the destination, and then press the {OK} key. Example: To enter 003 Press the {3} key, and then press ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 26
    Sending Scan Files by E-mail Searching for a destination by name Use the following procedure to search by name for a destination in the machine's address book. 1 A Press the {Search Destination} key. ZZZ610S The illustration is an example. The actual appearance may be different. B Select [...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 27
    Specifying E-mail Destinations E Press the {OK} key. 1 Note ❒ Up to 100 destinations can be displayed as search results. ❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a search object appears when you press the {Search Destination} key. On the screen, select [...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 28
    Sending Scan Files by E-mail C Enter the beginning of the e-mail address, and then press the {OK} key twice. 1 Destinations that match the search conditions are displayed. D Press the {U} or {T} key to select the destination, and then press the {V} key. The check box on the left side of the ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 29
    .... C Press the {OK} key. Note ❒ Depending on the security settings, [Manual] may not be displayed. For details, consult the administrator. ❒ To ... a Manually-Entered E-mail Address in the Address Book". Reference p.28 "Registering a Manually-Entered E-mail Address in the Address Book" 23
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 30
    Sending Scan Files by E-mail Searching for a Destination in the LDAP Server 1 You can search the LDAP server for an address and then specify that address as an e-mail destination. Important ❒ To use this function, you must connect an LDAP server to the network. ❒ It is necessary to register ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 31
    Specifying E-mail Destinations D Select the server, and then press the {OK} key. 1 If authentication is required to access the server, the authentication screen appears. Enter the user name and password correctly. The Search LDAP screen reappears. E Select [Advanced Search], and then press the {...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 32
    Sending Scan Files by E-mail I Press the {U} or {T} key to select [Fuzzy Search], and then press the {OK} key. 1 appears on the left side of the specified condition. You can also refine the search by setting multiple search conditions. J Press the {Escape} key. K Press [Search]. Destinations ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 33
    ... "C". • [Exact Match]: The names which correspond to an entered character or characters are targeted. Example) To find "ABC", enter "ABC". • [Fuzzy Search]: a vague search (The function of this vague search depends on the system supported by the LDAP server.) Reference p.123 "E-mail" 1 27
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 34
    Sending Scan Files by E-mail Registering a Manually-Entered E-mail Address in the Address Book 1 This section explains how to register a manually entered destination in the machine's address book. You can also register a destination selected from the ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 35
    Specifying E-mail Destinations E Press the {Escape} key. 1 Note ❒ Depending on the security settings, [Program] may not appear. In such case, you cannot complete the registration. For detail, consult you administrator. 29
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 36
    ... for a sender in the machine's address book Note ❒ Senders must be registered in advance under [System Settings]. For details, see General Settings Guide. ❒ In [System Settings], you can specify the administrator's e-mail address as the default sender name. This lets you send e-mails without ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 37
    ... how to select a sender registered to a Quick Dial key. For details about how to register e-mail senders to Quick Dial keys, see General Settings Guide. 1 A Press [Options]. B Select [Sender's Name], and then press the {OK} key. C Press the Quick Dial key to which the sender is registered. ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 38
    Sending Scan Files by E-mail Selecting a Sender from the List 1 This section explains how to select a sender from the machine's address book list. A Press [Options]. B Select [Sender's Name], and then press the {OK} key. C Press the {Search Destination} key. ZZZ610S The illustration is an ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 39
    Specifying the Sender E Press the {U} or {T} key to select the sender, and then press the {V} key. 1 The check box on the left side of the selected sender is selected. To cancel a selected sender, press the {U} or {T} key to select the target sender, and then press the {W} key. F Press the {OK} ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 40
    Sending Scan Files by E-mail Using a Registration Number to Specify a Sender Name 1 Select the sender using the registration numbers specified by senders in the machine's address book. A Press [Options]. B Select [Sender's Name], and then press the {OK} key. C Press the {Search Destination} ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 41
    Specifying the Sender E Use the number keys to enter the three-digit number assigned to the sender, and then press the {OK} key. Example: To enter 001 Press the {1} key, and then press the {OK} key. 1 F Press the {V} key. The check box on the left side of the selected sender is selected. G ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 42
    Sending Scan Files by E-mail Searching for a Sender by Name 1 This section explains how to search by name for a sender in the machine's address book. A Press [Options]. B Select [Sender's Name], and then press the {OK} key. C Press the {Search Destination} key. ZZZ610S The illustration is ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 43
    Specifying the Sender E Enter the beginning of the sender name, and then press the {OK} key twice. 1 Senders that match the search conditions are displayed. F Press the {U} or {T} key to select the sender, and then press the {V} key. The check box on the left side of the selected sender is ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 44
    Sending Scan Files by E-mail Searching for a Sender by E-mail Address 1 This section explains how to search by e-mail address for a sender in the machine's address book. A Press [Options]. B Select [Sender's Name], and then press the {OK} key. C Press the {Search Destination} key. ZZZ610S ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 45
    Specifying the Sender E Enter the beginning of the sender's e-mail address, and then press the {OK} key twice. 1 Destinations that match the search conditions are displayed. F Press the {U} or {T} key to select the destination, and then press the {V} key. G Press the {OK} key. H Press the {OK}...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 46
    ... e-mail may not be transmitted if the e-mail software of the recipient does not support Message Disposition Notification. ❒ When the administrator's e-mail address is automatically specified as a ... details about [Admin. E-mail Address] and [Auto Specify Sender Name], see General Settings Guide. 40
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 47
    Specifying the Subject Specifying the Subject This section explains how to specify the e-mail subject. A Press [Options]. 1 B Press the {U} or {T} key to select [Attach Subject], and then press the {OK} key. C Enter the subject, and then press the {OK} key. "Programmed" appears, and then the ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 48
    Sending Scan Files by E-mail 1 42
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 49
    2. Sending Scan Files by Scan to Folder Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Scan Files by Scan to Folder This section explains the necessary preparations and the procedure for sending ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 50
    ...to have an FTP client program on the computer to connect to an FTP server. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network. Transferred files are stored on this server. It is essential to have the FTP server inside the LAN/WAN where ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 51
    Before Sending Scan Files by Scan to Folder Sending scan files to NetWare server 2 ZZZ511S 1. This machine You can send scan files to NetWare folders. To send scan files to NetWare folders, use the NCP protocol. 3. Client computer To download images, a computer must be running the NetWare ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 52
    ... board is required respectively. For details, see Network Guide. ❒ Items to set up in [System Settings]... about network settings, see General Settings Guide. ❒ For more information about [Scanner Features], see General Settings Guide. ❒ Sending files using SMB is available only under a NetBIOS ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 53
    ... of a destination folder in the address book, see General Settings Guide. ❒ You can register entries in the address book using Web Image ... for Admin. For details about installing these applications, see Network Guide. For details about registering addresses, see Help of respective applications. ❒...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 54
    Sending Scan Files by Scan to Folder Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Folder. ❖ Main screen 2 ZZZ604S ❖ When a destination is entered manually ZZZ605S ❖ When a group is selected for destination ZZZ606S 48
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 55
    ... formats of files you want to send. 6. [Add Dest] Press to add a manually entered folder path as a destination. 2 3. E-mail /Scan to Folder /... Folder destinations at the same time. 7. [EditDest] Press to modify or change a manually entered folder path. 8. [View] Press to check the destinations ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 56
    Sending Scan Files by Scan to Folder Basic Procedure for Sending by Scan to Folder This section describes the basic operation for sending scan files by Scan to Folder. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. 2 B If [ the Network...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 57
    Basic Procedure for Sending by Scan to Folder H Press the {Start} key. Scanning starts. You must press the {q} key to send scan files that are scanned from the exposure glass. Scan files that are scanned from the ARDF are sent immediately. I If you still have originals to send, place them on the ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 58
    ...registered to a Quick Dial key. For details about how to register a Scan to Folder destination to a Quick Dial key, see General Settings Guide. A Press the Quick Dial key to which the destination is registered. Repeat this step to add more destinations. ZZZ609S The illustration is an example. The...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 59
    Specifying Scan to Folder Destinations Selecting a Destination Registered in the Machine's Address Book This section explains how to select a destination from the machine's address book. Important ❒ To use this function, you must register destinations in [System Settings] in advance. 2 There...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 60
    Sending Scan Files by Scan to Folder C Press the {U} or {T} key to select the destination, and then press the {V} key. 2 The check box on the left side of the selected destination is selected. Repeat this step to add more destinations. D Press the {OK} key. Note ❒ To cancel a selected ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 61
    Specifying Scan to Folder Destinations C Using the number keys, enter the three-digit registration number assigned to the destination, and then press the {OK} key. Example: To enter 002 Press the {2} key, and then press the {OK} key. 2 D Press the {V} key. E Press the {OK} key. The check box on...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 62
    Sending Scan Files by Scan to Folder Searching for a destination by name Use the following procedure to search by name for a destination in the machine's address book. A Press the {Search Destination} key. 2 ZZZ610S B Select [Search by Name], and then press the {OK} key. The illustration is ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 63
    Specifying Scan to Folder Destinations E Press the {OK} key. Note ❒ Up to 100 destinations can be displayed as search results. 2 Search for a destination by folder path Use the following procedure to search by folder path for a destination in the machine's address book. A Press the {Search ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 64
    Sending Scan Files by Scan to Folder D Press the {U} or {T} key to select the destination, and then press the {V} key. 2 The check box on the left side of the selected destination is selected. E Press the {OK} key. Note ❒ Up to 100 destinations can be displayed as search results. 58
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 65
    ... may require authentication. ❒ The machine does not support DFS (Distributed File System). You ... any of the following methods: • Enter the destination path manually • Specify the destination folder path by browsing ... and then press the {OK} key. C Select [Manual Entry], and then press the {OK}...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 66
    Sending Scan Files by Scan to Folder D Enter the path to the destination folder, and then press the {OK} key. The following is an example of a path where the folder name is "user" and the computer name is "desk01": \\desk01\user. Instead of specifying the destination using its computer ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 67
    Specifying Scan to Folder Destinations I Press the {OK} key. Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. 2 ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 68
    Sending Scan Files by Scan to Folder Specify the path by browsing to a destination folder Use the following procedure to specify a destination folder path by browsing computers on the network. A Press [Dest.:]. 2 B Select [SMB], and then press the {OK} key. C Press [Browse Network], and then ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 69
    Specifying Scan to Folder Destinations F A login screen appears if authentication is required. Enter a user name and password used to log on to the client computer, and then press the {OK} key. G Select the destination folder, and then press [Apply]. If you cannot find the destination folder, ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 70
    Sending Scan Files by Scan to Folder ❒ ❒ ❒ 2 Note If authentication is required to access the folder, the login screen appears. Enter the user name and password. If you change the protocol after entering the path name, user name, or password, a confirmation message appears. If you ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 71
    ...how to specify destinations when sending files to an FTP server. Directly enter the path for the folder on the FTP Server You can enter the path to an FTP server manually. A Press [Dest.:]. 2 B Select [FTP], and then press the {OK} key. C Enter the FTP server name, and then press the {OK} key. ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 72
    Sending Scan Files by Scan to Folder F Enter the password, and then press the {OK} key. 2 G Enter the path to the destination folder, and then press the {OK} key. The following is an example of a path where the sub folder name is "lib" and the folder name is "user": user\lib. A ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 73
    ... NetWare environment. Consult your administrator. You can send a file to NetWare server by any of the following methods: • Enter the destination path manually • Specify the destination folder path by browsing 2 Entering the path to a destination folder Enter the destination folder path of the ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 74
    Sending Scan Files by Scan to Folder D Select [Manual Entry], and then press the {OK} key. 2 E Enter the destination folder path, and then press the {OK} key. If you set the connection type to [NDS], the NDS tree name is "tree", the name of the context including the volume is "context", ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 75
    Specifying Scan to Folder Destinations H Press [Com.Test]. A connection test starts. I Check the test result, and then press [Exit]. 2 J Press the {OK} key. Note ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ You can ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 76
    Sending Scan Files by Scan to Folder Specify the path by browsing to a destination folder Specify the path by browsing to the destination folder in an NDS tree or on a NetWare Bindery server. A Press [Dest.:]. 2 B Select [NCP], and then press the {OK} key. C Select the connection type, and then...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 77
    Specifying Scan to Folder Destinations F A login screen appears if authentication is required. Enter a user name and password, and then press the {OK} key. G Select a context or volume that contains the required destination folder, and then press the {OK} key. 2 A list of destination folders ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 78
    Sending Scan Files by Scan to Folder Note ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. 2 ❒ Only folders that you have the read privileges for are displayed. ❒ If the language used for the NDS tree or by the NetWare ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 79
    ... Registering the Path to the Selected Destination in the Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. A Press the {Check Destination} key. 2 ZZZ611S The illustration is an example. ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 80
    Sending Scan Files by Scan to Folder 2 74
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 81
    ...machine You can send scan files to the delivery server. For details about delivery types and the setting method, see ScanRouter delivery software manuals. 2. Delivery server Install the ScanRouter delivery software on this computer to use it as the delivery server. After receiving a scan file, the...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 82
    ... is installed. For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software. 3 ❒ To view files delivered ... and sender. For details, see the ScanRouter delivery software manuals. Note ❒ To connect the machine to the network using a wireless ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 83
    ...box appears. 3 B Click [DeskTopBinder Lite]. The [DeskTopBinder Lite Setup] dialog box appears. For the subsequent installation steps, see Setup Guide that can be displayed from the [DeskTopBinder Lite Setup] dialog box. Note ❒ Before you start the installation, check the system requirements for...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 84
    ...the network delivery scanner. ❖ Main screen 3 ZZZ607S ❖ When a destination is entered manually ZZZ608S 1. Network Delivery Scanner icon Indicates that the Network Delivery Scanner screen is displayed. 4. [Manual] To send a file by e-mail via the delivery server to a ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 85
    Before Delivering Scan Files 6. [Add Dest] When selecting multiple destinations after a manual entry of an e-mail address, press [Add Dest], and then enter the e-mail address of the destination. 7. [EditDest] When changing an e-mail address that has been entered, press [EditDest], and then enter ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 86
    Delivering Scan Files Basic Delivery Procedure This section describes the basic operation for delivering scan files using the network delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. 3 A...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 87
    ... starts. Note ❒ To send e-mail via delivery server, press [Manual] on the delivery screen, and then enter a destination e-mail address. For details about the procedure for manually entering e-mail addresses, see "Manual Entry of an Email Address". L After all originals are scanned, press the {q} ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 88
    ...SMTP with ScanRouter delivery software. For details about how to specify this setting, see the manuals supplied with the ScanRouter delivery software. Note, however, that if the receiving party's email application does not support Message Disposition Notification (MDN), notification e-mail might not...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 89
    ...register a delivery destination to a Quick Dial key, see General Settings Guide. 3 A Press a Quick Dial key of the same number as the [Short ID] ... actual appearance may be different. Note ❒ For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. 83
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 90
    Delivering Scan Files Selecting a Destination Registered in the Destination List of the Delivery Server This section explains how to select a destination registered in the delivery server's Destination List. There are four methods of selecting a destination that is registered in the delivery ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 91
    ... a destination by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A Press the {Search Destination} key. ZZZ610S The illustration is an example. The actual ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 92
    Delivering Scan Files C Using the number keys, enter the three-digit registration number assigned to the destination, and then press the {OK} key. Example: To enter 003 Press the {3} key, and then press the {OK} key. 3 D Press the {V} key. The check box on the left side of the selected ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 93
    Specifying Delivery Destinations B Select [Search by Name], and then press the {OK} key. C Enter the beginning of the destination name, and then press the {OK} key twice. 3 D Press the {U} or {T} key to select the destination, and then press the {V} key. The check box on the left side of the ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 94
    Delivering Scan Files Searching for a destination by comment Use the following procedure to search by comment for a destination in the delivery server's Destination List. The Search by Comment function searches for a destination using the comment (one of the registration items required by the ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 95
    4. Using the Network TWAIN Scanner Function You can use this machine to scan originals into a client computer over the network. When Using as a TWAIN Scanner This section explains the necessary preparations and the procedure for using the network TWAIN scanner. Important ❒ To use the network ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 96
    ... 4 ZZZ514S 1. This machine Scans an original after receiving a scan instruction from a client computer, and then sends the scan file over ... and controls the scanner using an application, such as DeskTopBinder Lite, that supports the network TWAIN scanner. Receives the files scanned by the machine ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 97
    ... board is required respectively. For details, see Network Guide. ❒ Items to set up in [System Settings]... about network settings, see General Settings Guide. ❒ For more information about [System Settings], see General Settings Guide. Reference p.92 “Installing TWAIN Driver from Provided CD-ROMମ.
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 98
    ... started and the [Scanner Driver and Utilities] dialog box appears. B Click [TWAIN Driver]. C The installer of the TWAIN Driver starts. Follow the instructions. Note ❒ Before you start the installation, check the system requirements for the TWAIN driver. For details about the system requirements,...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 99
    Basic Procedure for Scanning Files Using TWAIN Scanner Basic Procedure for Scanning Files Using TWAIN Scanner This section describes the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 100
    ...unless you want to change it. 4 ❒ Using DeskTopBinder, you can edit and print scan files. For more information about DeskTopBinder, see DeskTopBinder manuals. ❒ The model name of the connected scanner appears in the title bar of the Scanner Control dialog box. If there is more than one scanner...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 101
    5. Various Scan Settings This section describes various scan settings. Specifying Send Options This section describes procedure for specifying send options. Note ❒ For details about setting [Sender's Name], [Attach Subject], and [Return Receipt], see chapter 1 "Sending Scan Files by E-mail". ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 102
    Various Scan Settings D Press the {Escape} key. Note ❒ Image compression level can limit Maximum image size. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. A Press [Options]. 5 B Press the {U} ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 103
    Specifying Send Options Placing originals To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made on the control panel must match. Place originals correctly by referring to the following table: ❖ Exposure ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 104
    Various Scan Settings Original Setting This section explains the settings for scanning one-sided or two-sided originals. Important ❒ This function is not available unless ARDF is installed. A Press [Options]. B Press the {U} or {T} key to select [Original Setting], and then press the {OK} key....
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 105
    Specifying Send Options Scan Size Select the size of the original to be scanned. The following items and sizes can be selected: ❖ [Auto Detect] Scans original sizes using the automatic size detect function. ❖ Template size 11 × 17S, 81/2 × 14S, 81/2 × 13S, 81/2 × 11R, 81/2 × 11S, 51/2 ×...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 106
    Various Scan Settings Relationship of original of mixed sizes and scan size This section explains differences you need to be aware of when scanning originals of the same width but different length (such as 11" × 17" & 11" × 81/2") using the original position setting and size. • If you set [...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 107
    Specifying Send Options A Press [Options]. B Press the {U} or {T} key to select [Scan Size], and then press the {OK} key. C Press the scroll keys to select [Custom Size], and then press the {OK} key. 5 D Using the number keys, enter the horizontal width, and then press the {OK} key or {q} key....
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 108
    Various Scan Settings How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom Size. ❖ Original orientation setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original. To display [Original...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 109
    Specifying Send Options Mixed Sizes This section explains how to set the machine to detect the length of individual originals when scanning a batch of originals that are the same width but different length. A Press [Options]. B Press the {U} or {T} key to select [Mixed Sizes], and then press the...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 110
    Various Scan Settings Note ❒ To set originals of the same width and different length at the same time, set them according to the chart below. AMW012S ❒ The following combinations of original sizes are available: 11 " × 17 " S & 81/2 " × 11 " R, 81/2 " × 11 " S & 51/2 " × 81/2 " R. 5 ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 111
    ... screen reappears. D Press the {Escape} key. Note ❒ [Stamp] appears only if the ARDF is installed. ❒ Stamping may continue even if scanning is interrupted, depending on the cause of interruption. ❒ Replace the stamp cartridge when Stamp begins to fade. For details, see Troubleshooting. 105
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 112
    ... the procedure for selecting a file type. Important ❒ To deliver files, set the file type using the delivery server computer. For details, see the manuals supplied with the ScanRouter delivery software. You can select one of the following file types: • Single Page:TIFF • Single Page:PDF • ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 113
    Specifying Send Options PDF Security Encryption This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF files only. Encrypting PDF file Set a password to protect a PDF file. Only ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 114
    Various Scan Settings D Select [On], and then press the {OK} key. E Enter a password, and then press the {OK} key. The password entered here will be required to open the PDF file. 5 F Enter the password again, and then press the {OK} key. "Programmed" appears, and then the PDF Security ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 115
    Specifying Send Options Selecting an encryption level for a PDF file This section explains how to select an encryption level for a PDF file. A Press [Options]. B Press the {U} or {T} key to select [PDF Security Encryption], and then press the {OK} key. 5 C Select [Encryption level], and then ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 116
    Various Scan Settings PDF Security Permissions Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is possible only for scan files...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 117
    Specifying Send Options E Enter a password, and then press the {OK} key. The password entered here will be required to change the security settings of the PDF file. F Enter the password again, and then press the {OK} key. "Programmed" appears, and then the PDF Security Permissions screen ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 118
    Various Scan Settings J Select [Prohibit], and then press the {OK} key. "Programmed" appears, and then the Permissions screen reappears. You can apply multiple security settings to a PDF file. K Press the {Escape} key three times. Note ❒ The Master Password must be different from the ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 119
    ...of the selected original type using [Original Type Setting] under [Scanner Features]. For details about [Original Type Setting], see General Settings Guide. The following table explains the relationship between the {Original} key and [Original Type Setting]. {Original} key Text Photo [Original Type ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 120
    Various Scan Settings Adjusting Image Density This section explains how to specify the scanning density. There are five levels of scanning density. A Press the {Lighter} or {Darker} key to adjust the density. 5 ARO009S The density indicator " " moves one place per button push. 114
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 121
    Scan Settings When Using Twain Scanner Scan Settings When Using Twain Scanner This section explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner This section explains how ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 122
    Various Scan Settings Placing originals The following table shows the relationship between the original orientation and the Scanner Control dialog box settings: ❖ Exposure glass Original orientation top edge touches top left of exposure glass This orientation is the TWAIN driver's standard ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 123
    Scan Settings When Using Twain Scanner When Scanning Originals of Mixed Sizes Using TWAIN Scanner This section describes differences you need to be aware of when using the TWAIN scanner to scan originals of the same width but different length, such as A3&A4 or B4&B5. • If [Auto detect(Mixed-size...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 124
    Various Scan Settings 5 118
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 125
    ... CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0, the installer starts up automatically (auto run) to install various software. Note ❒ For installation under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, log on as an ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 126
    ...: \DRIVERS\TWAIN ❖ System requirements • Hardware PC/AT-compatible machines that support the operating system properly This driver cannot be used in RISC-based .... • Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP/Vista Microsoft Windows NT 4.0 Microsoft Windows Server 2003...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 127
    ... about DeskTopBinder Lite, see DeskTopBinder Lite manuals or DeskTopBinder Lite Help. ❖ File path ... requirements • Hardware PC/AT-compatible machines that support the operating system properly • Operating system... Windows 98SE/Me Microsoft Windows 2000 Professional SP1 or later Microsoft Windows...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 128
    ... these functions from Function Palette, you must first configure them using DeskTopBinder Extended Features. For details about Function Palette, see DeskTopBinder manuals. • Extended Features Wizard The Extended Features Wizard allows you to make settings as in the [Extended Features...] of the [...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 129
    Values of Various Set Items for Transmission/Delivery Function Values of Various Set Items for Transmission/Delivery Function This section explains the values of various transmission/delivery function settings. Note ❒ Depending on the type or settings of the file or original, you may not be able...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 130
    Appendix Scan to Folder The following table tells you the maximum values of the Scan to Folder function settings. Item Number of path name characters on SMB Number of user name characters on SMB Number of password characters on SMB Maximum value 128 alphanumeric characters 64 alphanumeric ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 131
    ... registered addresses. The maximum number of destinations you can specify differs depending on which ScanRouter delivery software you are using. For details, see the manuals supplied with the ScanRouter delivery software. Sendable file size 8.75 MB per file - 6 Number of e-mail address char- 128 ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 132
    Appendix Specifications The following table tells you the specifications of the scanner. Scan method Scan speed Flatbed scanning When using the E-mail/ Scan to Folder/ Network Delivery Scanner function: 40 page/min (Original size: A4R, Original type: Text , Resolution: 200dpi, Compression: On, ITU...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 133
    ... program, 119 I Image Density, 114 Install, 77, 92 I/O device, 76 J Job Information, 6 B Bindery, 67, 70 Browse Network, 62, 70 L LDAP server, 9 M Manual Entry E-mail address, 23 path to a destination folder, 59, 67 Mixed Sizes, 103, 117 C CD-ROM, 119 DeskTopBinder Lite, 121 TWAIN driver, 120 ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 134
    Q Quick Dial key, 16, 31, 52, 83 R Registration number, 18, 34, 85 Resolution, 95 Return Receipt, 40 Specifications, 126 Specifying the sender, 30 destination list, 32 Quick Dial key, 31 Specifying the subject, 41 Stamp, 104 Subject, 41 Symbol, 2 S Scanner driver, 93 Scanner Features, 7 ...
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 135
    Copyright © 2007
  • Ricoh Aficio MP 2500 | Scanner Reference - Page 136
    Printer/Scanner Unit Type 2500 Operating Instructions Scanner Reference EN USA D327-7663



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Ricoh Aficio MP 2500 Manual