Ricoh Aficio MP 6000 S/P Facsimile Reference
Ricoh Aficio MP 6000 S/P Manual
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- Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 1
FAX Option Type 7500 Operating Instructions Facsimile Reference 1 Transmission 2 Other Transmission Features 3 Reception 4 Changing/Confirming Communication Information 5 Storing a Document 6 Fax via Computer 7 Appendix Read this manual carefully before you use this machine and keep it handy for - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 2
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 3
the CD-ROMs provided. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables. ❖ Copy/ Document Server Reference Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 4
Change the user name and password of the administrator using Web Image Web site or consult an authorized dealer. ❖ Other manuals • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 5
TABLE OF CONTENTS Manuals for This Machine i NOTICE ...1 Important Safety Instructions 4 Caution ...4 How to Read This Manual 5 Symbols ...5 Names of Major Functions 5 Reading the Display 6 Reading the Display Panel and Using Keys 7 Simplified Display...9 Function List ...10 About Data - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 6
95 On Hook Dial ...97 Manual Dial ...99 Sender Settings 101 Advanced Features 104 Setting SUB Codes for Transmission 104 Setting a password 107 Setting SEP Codes for Reception 107 Entering a password 110 SEP Code RX Reserve Report 110 SEP Code RX Result Report 111 Canceling a Transmission - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 7
2. Other Transmission Features Sending at a Specific Time (Send Later 121 Requesting a Reception Manual E-mail Reception 153 Received Images 153 Reception Functions 155 Routing Received Documents 155 Routing received documents with SUB Code 155 Transferring Received Documents 156 SUB Code - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 8
on Display 194 Confirming by Report 195 Journal ...195 Print Journal...196 Printing the Journal 196 All...197 Print per File No 198 Print per User ...199 Journal ...201 Transmitting Journal by E-mail 203 Journal by e-mail 203 vi - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 9
Changing Stored Document Information 231 Changing a user name 233 Changing the file name 234 Changing the password 234 Deleting a Stored Document 235 6. program 239 Installing Individual Applications 240 Setting LAN-Fax Driver Properties 241 Setting print properties 241 Making settings for - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 10
document at a specific time 247 To print a sender stamp 247 To attach a cover sheet 247 To specify two-sided printing 248 To display preview 248 Saving as files ...248 To store the fax document on the Document Server 249 Checking Transmission Using LAN-Fax Driver 249 Confirming Transmission - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 11
necessary modifications to maintain uninterrupted service. G If trouble is experienced with this equipment, for repair or warranty information, please contact Ricoh Americas Corporation Customer Support Department at 1-800-FASTFIX. If this device is causing problems with your telephone network, the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 12
commission, public service commission or meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an the devices does not exceed five. ❖ Note to users in the United States of America ❖ Note: This in accordance with the instructions, may cause harmful interference - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 13
HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the be sure to program the date and time into your machine. ❖ Note to users in Canada ❖ Note: This Class B digital apparatus complies with Canadian ICES- - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 14
leak. • Use only the power cord and batteries indicated in this manual. Do not dis- pose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. Save these instructions. IMPORTANTES MESURES DE SÉCURITÉ Certaines mesures de sécurité doivent être - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 15
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end Names of Major Functions This machine's major functions are referred to in this manual as follows: • Internet Fax (by specifying an e-mail address) → Internet - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 16
using User Parameters (switch 17, bit 3) in the Facsimile Features menu. ❒ To manually return User Tools mode, press the {User Tools/Counter} key. Reference "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 17
destination, and the size of the original when transmitting. When user authentication is set, a login user name appears. 2. Allows you to send or print the Information". 9. Allows you to confirm the trans- mission settings. 10. Displays the percentage of free memory space. 11. Allows you to - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 18
Info]. ❒ To use the Internet Fax or IP-Fax functions, the optional printer/scanner unit must be installed. Reference p.15 "Transmission Modes" p.77 "Switching the Status" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 19
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. BFT021S ❖ Example of a - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 20
Features menu. Press the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see "Facsimile Features", General Settings Guide. ❖ General Settings Function Delete Scan Size Description You can program, change, or cancel frequently used scan sizes. 10 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 21
the size of e-mail messages that can be received, or sending data heavy e-mail causes problems, you can make settings to limit the size of sent e-mail. Program / Change / Print List Forwarding Reception File Setting Stored Reception File User Setting SMTP RX File Delivery Settings 2 Sided Print - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 22
Print List Program Closed Network Code Program Memory Lock ID Internet printed automatically. Description User Parameters allow you to customize various settings a list to see the current User Parameter settings. Register an ID or host name, and SIP user name. Register, change, or delete the gateway used - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 23
About Data Security for Copying When the optional Copy Data Security Unit is installed, if you scan a document that was printed using the Data Security for Copying function, the scanned image that is sent or stored is entirely grayed out. For details, ask the administrator. Important ❒ When a - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 24
14 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 25
1. Transmission This section explains basic transmission operations such as specifying a transmission mode or destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receiver and confirm with - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 26
Transmission Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX]. 1 Note ❒ You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes} key is - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 27
deleted files. Simply turning off the power by pressing the operation switch does not delete stored documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ If memory is full (0% appears in "Memory" at the upper right of the screen), Memory Transmission is disabled - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 28
Transmission C Make the scan settings you require. 1 D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see "Using the Address Book to Specify - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 29
" p.76 "Using the Address Book to Specify Destinations" p.78 "Specifying Group Destinations" p.79 "Selecting Destinations from Recent Destinations" p.276 "Maximum Values" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 30
Transmission Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. 1 A Make sure [Immed. TX] is not highlighted. B Place the first page of the original face down on the exposure glass. C Specify a destination. D Make the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 31
send documents stored in the Document Server Note ❒ You can turn this function on or off with the User Parameters (switch 07, bit 2) in the Facsimile Features menu. ❒ Standard Memory Transmission may be used is not automatically printed. Reference "Facsimile Features", General Settings Guide 21 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 32
the second document immediately after the current transmission ends, the line is used efficiently. Note ❒ During Immediate Transmission or when in User Tools mode, the machine cannot scan an original. Simultaneous Broadcast Use this function to send the same original to multiple destinations - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 33
can set the machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu. 1 Reference p.63 "Simultaneous Broadcast Using Multiple Line Ports" p.185 "Printing a List of Files - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 34
Transmission C Select the scan settings you require. 1 D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see "Using the Address Book to Specify - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 35
glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. F Place the next original on the exposure glass within 10 seconds after the ma- chine has finished scanning the first original. G Repeat steps D to F for all originals. H Place the last original, and - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 36
Transmission Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other 1 transmission settings before transmitting. A Press [Check Modes], and then check the transmission settings. The following display appears. B After checking the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 37
server, redirect server) as appropriate in Initial Settings in the Facsimile Features menu. When using a SIP server, you can send by specifying SIP user name. You can also transmit to a G3 facsimile connected to the public switched telephone network (PSTN) via a gateway (T.38-compliant). You can - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 38
Transmission 1 ALT001S Important ❒ To use this function, the optional printer/scanner unit must be installed. ❒ To use IP-Fax functions, this machine must function, configure the network in the System Settings menu. Note ❒ IP-Fax supported by this machine is ITU-T Recommendation T.38 compliant. 28 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 39
IP-Fax Functions Reference p.145 "Types of Reception" "Connecting the Machine", General Settings Guide "System Settings", General Settings Guide 1 "Facsimile Features", General Settings Guide Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 40
the Facsimile Function", Troubleshooting. Reference "Troubleshooting When Using the Facsimile Function", Troubleshooting Functions Not Available for IP-Fax Transmission You can use the following functions with standard fax transmission, but not IPFax transmission: • On hook dial • Manual dial 30 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 41
the relevant e-mail address. You can also print or forward received e-mail messages. ALT002S Important ❒ To use this function, the optional printer/scanner unit must be installed. ❒ To use Internet Fax functions, this machine must be connected to a LAN and set up correctly in "System Settings - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 42
Transmission Note ❒ The Internet Fax function supported by this machine is compliant with ITUT Recommendation T.37. 1 "Connecting the Machine", General Settings Guide "System Settings", General Settings Guide "Facsimile Features", General Settings Guide Notes on Using Internet Fax The following - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 43
Facsimile Function", Troubleshooting Functions Not Available by E-mail Transmission The following functions are supported with standard fax transmission, but not with Internet Faxing. • Immediate Transmission • Closed Network transmission • SUB Code Transmission • On Hook Dial • Manual Dial • JBIG - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 44
Transmission Functions Not Available by E-mail Reception The following functions are supported with standard fax reception, but not with 1 Internet Faxing. • Memory Lock Reception • SEP Code Reception • Authorized Reception per Sender • Reception File Print Quantity per Sender E-mail - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 45
supports T.37 full mode and is programmed as a full mode machine in the Address Book, the machine requests the reception notice from the receiver. Then, the machine will receive the return receipt (sent) that includes the receiver's reception capability. Note ❒ Use Web Image Monitor to manually - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 46
, A3, 81/2"×11", 81/2"×14", 11"×17" A5, B5 JIS, B6 JIS, 51/2"×81/2", 10"×14", 71/4"×101/2" A5, B5 JIS, B6 JIS, 51/2"×81/2", 10"×14", 71/4"×101/2" Important ❒ If you place A5, B6 JIS, 51/2"×81/2", 10"×14", or 71/4"×101/2" size originals on the exposure glass, they are not detected - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 47
Placing Originals Note ❒ To scan multiple originals using the Auto Document Feeder (ADF), set originals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does 1 not use paper of the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 48
p.46 "Transmission with Image Rotation" p.51 "Scan Size" p.268 "Registering a priority function using a program" "Facsimile Features", General Settings Guide "Placing Originals", Copy/Document Server Reference Setting the Original Orientation When you store documents in the Document Server, set - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 49
Placing Originals D Press [OK]. The selected original orientation appears in "Original Feed Type". E Specify a destination, and then press the {Start} key. 1 Reference p.220 "Storing a Document" Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 50
Transmission A Place the original, and then select the scan settings you require. B Press [Original Feed Type]. 1 C Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ ]. Make sure that the specified original orientation matches the orientation of - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 51
E Select [Top to Top] or [Top to Bottom]. Placing Originals 1 F Select [1st Sheet] or [2nd Sheet]. To cancel two-sided transmission, press [1 Sided Original]. The display returns to that of step D. Select [2nd Sheet] if you want to send a cover sheet as the first page. G Press [OK]. "2 Sided - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 52
Transmission Acceptable Original Sizes Where original is set Acceptable original size Maximum Paper thickness 1 number of sheets Exposure glass Up to A3 (297 × 420 mm), 1 ---- 11" × 17" (279 × 432 mm) ADF, one-sided docu- B6 JIS L to A3 L ment (up to 1200 mm long) 51/2" × 81/2" K to - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 53
Placing Originals Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an 1 A3, 11"×17" area is scanned. ❖ Exposure Glass ❖ ADF AAG019S ❖ Maximum scan area The following shows the maximum scan area: • Memory Transmission: 297 × - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 54
you place an original in the ADF, an original wider than about 263 mm (10.4") is scanned as A3, 11"×17" size. An original narrower than about 230 as A4 or 81/2"×14" size, and an original narrower than about 263 mm (10.4") is scanned as B4 JIS (Japanese Industrial Standard). Originals up to 1200 mm - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 55
that contain areas of solid print • originals that have solid print around their edges • originals with glossy surfaces • bound originals of more than 10 mm (0.3") in thickness, such as books. The following paper sizes are automatically detected in facsimile mode. ❖ Metric Version Paper size where - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 56
Transmission Reference "System Settings", General Settings Guide 1 Transmission with Image Rotation Generally, place A4, 81/2"×11" originals in the landscape orientation (L). If you place an A4, 81/2"×11" original in the portrait - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 57
Super Fine (optional) ❖ Scan Size: Auto Detect, Regular, Area, Mixed Original Sizes ❖ Density (Contrast): Auto Density, Manual Density (seven levels), Combined Auto and Manual Density Scan Type If the original contains photographs, illustrations, or diagrams with complex shading patterns or grays - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 58
Transmission A Press [Scan Settings]. 1 B Make sure that [Scan Type] is selected. C Select the scan type you require, and then press [OK]. Note ❒ If you select [Text / Line Art], [Text / Photo], or [Photo], the transmission will take longer than when [Text] is selected. ❒ If you send a fax document - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 59
Scan Settings JBIG Transmission If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods. 1 Important ❒ This function is not available with Internet Fax function. ❒ This function requires that the other - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 60
Transmission A Press [Scan Settings]. 1 B Press [Resolution]. C Select the resolution you require, and then press [OK]. 50 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 61
to receive fax documents at Super Fine resolution. ❒ The machine supports Standard, Detail, Fine (with the optional expansion memory), and Super When placing different size originals into the ADF, adjust the document guide to the largest original. ❒ Small-size originals may be sent at a slight - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 62
Transmission Auto Detect Detects the size of the first page and scans all pages using that size. 1 If the machine cannot detect the original size, a confirmation message appears. Place the original again. A Place the originals. B Press [Scan Settings]. C Press [Scan Size]. D Make sure that [ - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 63
E Press [OK]. Scan Settings 1 "Auto Detect: Same Size" appears above [Scan Settings]. F Specify a destination and press the {Start} key. Regular The placed original is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL, A3L, 81/2"×11"KL - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 64
Transmission D Press the size of the originals to be sent. 1 81/2"×11" indicates LT. 81/2"×14" indicates LG. 11"×17" indicates DLT. E Press [OK]. The selected size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 65
C Press [Scan Size]. D Press [Area 1] or [Area 2]. Scan Settings 1 E Press [OK]. The specified size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. 55 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 66
in the ADF, align their rear and left edges against the ADF, and adjust the document guide according to the largest original. ❒ Since small originals may not be correctly aligned with the original guide, the scanned image may be slanted. A Place the originals. B Press [Scan Settings]. C Press [Scan - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 67
D Press [Mixed Original Sizes]. E Press [OK]. Scan Settings 1 "Auto Detect: Mixed Sizes" appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel Mixed Original Sizes, press [Mixed Original Sizes] again before pressing [OK] in step D. ❒ When using Mixed - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 68
Density The appropriate density setting for the original is automatically selected. A Make sure that [Auto Density] is selected. ❖ Manual Density Use manual density to set density manually. You can select one of seven density levels. A If [Auto Density] is selected, press [Auto Density] to turn - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 69
Scan Settings ❖ Combined Auto and Manual Density You can only adjust density for photographs, illustrations, or diagrams if the original has a dark background. You can select one of seven density levels. A - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 70
and place the next page that you checked on the exposure glass. C Select the density, resolution, and scan type. You have about 60 seconds (10 seconds for Immediate Transmission) to select density, resolution, and scan type. The time remaining is shown on the display. Adjust the settings for each - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 71
Changing the Line Port Changing the Line Port Select a line port or protocol to be used for standard fax or IP-Fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of 1 three ports. Important ❒ To add more fax lines, the optional extra G3 interface unit - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 72
Transmission A Press [Select Line]. 1 B Select the line you want to use. If you select "G3 Auto", the machine will use any available line. This increases efficiency. When one optional extra G3 unit is installed When two optional extra G3 units are installed When H.323/SIP are set to "On" 62 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 73
shows the first communication that was initiated. Reference p.268 "Registering a priority function using a program" "Facsimile Features", General Settings Guide Simultaneous Broadcast Using Multiple Line Ports The Standard Broadcast function sends faxes one at a time to multiple destinations in - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 74
Transmission Specifying a Destination This section explains how to specify a destination. 1 Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. Note ❒ The display shows the percentage of free memory space for storing originals. Since fax numbers, IP-Fax destinations and e- - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 75
Specifying a Destination Reference p.61 "Changing the Line Port" p.65 "Entering a pause" p.66 "Entering a tone" 1 p.76 "Using the Address Book to Specify Destinations" p.83 "Registering Entered Destinations to the Address Book" p.276 "Maximum Values" Entering a pause Press [Pause] when - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 76
machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ Certain services may be unavailable even when using Tone function. ❒ A tone is shown as a "T" on the display and the next numbers are dialed using tonal - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 77
of the fax number. Important ❒ Specify the protocol to be used in [Select Line] in advance. A Make sure that [Fax] is selected. B Press [Manual Entry]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". C Enter the IP-Fax destination, and then - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 78
transmission starts. Note ❒ Depending on security settings, [Manual Entry] may not appear, and you may be , contact your local reseller or service representative. ❒ Methods of entering key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu. - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 79
Facsimile Features", General Settings Guide Regarding IP-Fax destinations Depending or host name of the receiving machine. Example: 192.168.1.10 (IPv4 address) Example: IPFAX1 (host name) • From IP IP-Fax Specify the SIP user name of the receiving machine. Example: ABC (SIP user name) • From IP-Fax - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 80
receiver's IPv4 address is "192.168.1.10" and the port number is "2100", specify "192.168.1.10:2100". Ask the network administrator for details destination list, register senders, specify their e-mail addresses, and set the User Name as [Sender] in advance using "Address Book Management" in "System - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 81
to switch the type of transmission to Internet Fax. 1 B Specify the sender. For details about specifying senders, see "Sender Settings". C Press [Manual Entry]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". D Enter the e-mail address destination - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 82
lights and transmission starts. Note ❒ Depending on security settings, [Manual Entry] may not appear, and you may be unable to enter is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu. ❒ For the maximum - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 83
Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide about these settings, see "System Settings", General Settings Guide and "Special Operations under Windows", Network Guide. • In "System Settings", "SMTP" in - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 84
's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is "[email protected]" and the IPv4 address is "192.168.1.10"; abc@[192.168.1.10] Follow these steps to bypass the SMTP server. A Press [SMTP]. B Press [No]. 74 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 85
. ❒ To send Internet Fax documents from a computer, use the LAN-Fax Driver to specify whether or not to bypass the SMTP server. When sending with the Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide "Special Operations under Windows", Network Guide - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 86
Transmission Using the Address Book to Specify Destinations When destinations are programmed in a destination list, you can specify a des- 1 tination by selecting a Destination key from the destination list. The programmed name appears on Destination key. Press [Fax] or [Internet Fax] to - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 87
To check the contents of Destination keys, print the destination list. Reference "System Settings", General Settings Guide 1 "Registering Addresses and Users for Facsimile/Scanner Functions", Gen- eral Settings Guide Switching the titles in the Address Book There are three types of titles for - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 88
Transmission Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to 1 all destinations in that Group using just a few keystrokes. Destinations programmed in a group are indicated by . Important ❒ In the destination list, program an individual - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 89
", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Selecting Destinations from Second and later destinations broadcasted to • Destinations specified in the LAN-Fax Driver on the computer 79 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 90
Transmission A Place the original, and then select the scan settings you require. B Press [Recent]. 1 C Select the destination you want to redial to, and then press [OK]. D Press the {Start} key. Note ❒ You can select Internet Fax and IP-Fax destinations from Recent Destina- tions as well. ❒ When - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 91
destinations, and folder 1 destinations using Address Book Management in Administrator Tools in the System Settings menu. A Press the {User Tools/Counter} key. BFT015S B Press [System Settings]. C Press [Administrator Tools]. D Press [Address Book Management]. E Check that [Program / Change - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 92
and Configuring the Printer", Network Guide, or, for information about the Address Book, see the relevant Help. Reference "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide "Monitoring and Configuring the Printer - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 93
. Dest.]. B Press [Names] and enter any necessary information. For details about registering destinations, see "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide. C Press [OK]. Note ❒ Depending on security settings, [Prg. Dest.] may not appear, and you may be - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 94
registering LDAP servers, see "System Settings", General Settings Guide. Note ❒ Press [Fax] or [Internet Fax a time, see "Maximum Values". ❒ Although one user can program multiple e-mail addresses, only one address the search depends on the searching method supported by the LDAP server. However, the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 95
Searching for a Destination in the Address Book Search by Destination Name Follow these steps to search for a destination registered in the Address Book by name. 1 A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 96
Transmission D Press [Name]. 1 E Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press Backspace], and [Delete All], and then enter the destination name again. F Confirm the characters you entered, and then press [Start Search]. When - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 97
G Select a destination. Searching for a Destination in the Address Book 1 If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Reference "Entering Text", About This Machine Search by - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 98
Transmission B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. 1 C Press [Fax Destination]. D Enter the number you want to search for, and then press [OK]. To search for an IP-Fax destination, - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 99
Searching for a Destination in the Address Book E Confirm the entered fax numbers, and then press [Start Search]. 1 When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 100
Transmission Search by E-mail Address Follow these steps to use an e-mail address to search for a destination registered 1 in the destination list. A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 101
D Press [E-mail Address]. Searching for a Destination in the Address Book 1 E Enter the e-mail address you want to search for, and then press [OK]. If you enter a wrong e-mail address, press Backspace], or [Delete All], and then enter the e-mail address again. F Confirm the entered characters, - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 102
Transmission G Select a destination. 1 If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Search Using Advanced Search Follow these steps to search for a destination registered in the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 103
Searching for a Destination in the Address Book C Press [Fax] or [Internet Fax] to switch the transmission type to fax/IP-Fax or Internet Fax. 1 D Press [Advanced Search]. E Press the key for each condition, and then enter a partial string. The following conditions can be specified for Address Book - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 104
fuzzy search. This item appears when selecting an LDAP server in step B. The perfor- mance of fuzzy search depends on the search method supported by the LDAP server. G Press [OK]. H Press [Start Search]. When the search is finished, the search result appears. I Select a destination. If the required - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 105
Options under Program / Change / Delete LDAP Server under System Settings. For details about setting Search Options, see "Sys- tem Settings", General Settings Guide. 1 ❒ The string you enter in the [Name] condition field is read as the first or last name, depending on the administrator's setting - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 106
Transmission C Enter a registration number using the number keys, and then press [#]. 1 While usually a registration number is displayed in the five-digit format, you do not need to enter the first zeros of a registration number. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 107
On Hook Dial On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. 1 Important ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax. A Place the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 108
want to send a fax document (ask them to switch to facsimile mode). ❒ For details about On Hook Mode Release Time, see "Facsimile Features", General Settings Guide. Reference p.76 "Using the Address Book to Specify Destinations" "Facsimile Features", General Settings - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 109
Result Report (Immediate Transmission) is printed, the result of a transmission with Manual Dial is not mentioned in the report. A Place the original, and (ask them to switch to facsimile mode). The transmission starts. E Replace the handset. If you want to cancel a transmission, press the {Clear - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 110
Transmission Note ❒ When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the handset of the external telephone. You must first press the operation switch to turn on the machine. 1 Reference p.76 "Using the Address Book to Specify - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 111
, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report. Important ❒ , press [Search]. If a destination protection code is set, the entry screen appears. Enter the protection code for destination using the number keys, and - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 112
the sender's name on the receiver's sheet, press [Stamp Sender Name] to highlight it. If you enable this function, the sender's name (user name) appears on the receiver's sheet, lists, and report. F To confirm the transmission results by e-mail notification, press [E-mail TX Results] to highlight - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 113
Code is set to sender, you can count the number of uses by each user. ❒ To cancel the Sender Name, cancel the transmission. See "Canceling a Transmission". Reference p.112 "Canceling a Transmission" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 114
document. Privacy can be mutually protected when transmitting a confidential document intended for a particular receiver, since only a person who knows the SUB Code can print the document. Documents can also be sent via facsimiles that have the Transfer Station function. This function helps you save - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 115
C Press [Option Setting]. D Press [SUB Code Transmission]. Advanced Features 1 E Press [OK] twice. The standby display appears. F Enter the fax number of a destination or an IP-Fax destination. G Press [Adv.Features]. H Make sure that [SUB Code] is selected. I Press [Transmission SUB Code]. 105 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 116
. ❒ The SUB Code is printed on lists and reports. Reference p.139 "SUB Code Transmission" p.156 "Transferring Received Documents" p.266 "Registering and Changing Keystroke Programs" p.276 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 106 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 117
and Users for Facsimile/Scanner Functions", General Settings Guide Setting SEP Codes for Reception Follow these steps to enter a SEP Code to the document has the same SEP Code as the SEP Code you entered. This function enables the machine to utilize services that use the polling function or - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 118
Transmission B Press [Option Setting]. 1 C Press [SEP Code Reception]. D Press [OK] twice. The standby display appears. E Enter the fax number of a destination or an IP-Fax destination. F Press [Adv.Features]. G Make sure that [SEP Code] is selected. H Press [Reception SEP Code]. 108 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 119
a destination using the Destination keys. ❒ The SEP Code is printed on lists and reports. Reference p.140 "SEP Code Reception" p.266 "Registering and Changing Keystroke Programs" p.276 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 109 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 120
p.266 "Registering and Changing Keystroke Programs" p.276 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide SEP Code RX Reserve Report This report is printed after SEP Code Reception is set up. You can use this report to check the reservations - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 121
Code RX Result Report This report is printed after each SEP Code result of a SEP Code Reception with the Journal. ❒ You can turn this function on or off with the User Parameters (switch 03, ❒ You can display a destination with the User Parameters (switch 04, bit 4) in the Facsimile Features menu. - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 122
Transmission Canceling a Transmission This section explains how to cancel a fax transmission. 1 Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 123
Canceling a Transmission Note ❒ Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted 1 Follow these steps to cancel a transmission while the Communicating indicator is lit. A Press the {Clear/Stop} key. BFT019S You can also cancel a - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 124
Transmission D Press [OK]. 1 To cancel another file, repeat steps B and D. To cancel stopping transmission, press [Cancel]. E Press [Exit]. The standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 125
Canceling a Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in des- 1 tination or with the originals after storing. To cancel Memory Transmission - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 126
Transmission C Select the file you want to cancel. 1 If the desired file is not shown, press [U] or [T] to find it. There are cases when a destination may not be selected as the destination appears as "p", depending on the security settings. D Press [Stop Transmission]. E Press [OK]. To cancel - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 127
F Press [Exit] twice. Canceling a Transmission 1 The standby display appears. Note ❒ To delete some destinations from a broadcast, see "Deleting a Destination from a Simultaneous Broadcast". ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 128
Transmission Confirming a Transmission A Press [Change TX / Info]. 1 B Press [Check / Stop Transmission File]. C Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 129
D Press [Check / Change Settings]. Confirming a Transmission 1 E Confirm a transmission, and then press [Exit]. F Press [Exit] twice. The standby display appears. 119 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 130
You can turn this report on and off with the User Parameters (switch 03, bit 2) in the Facsimile Features with the User Parameters (switch 04, bit 7) in the Facsimile Features User Parameters (switch 04, bit 4) in the Facsimile Features menu. ❒ You can display a sender name with the User - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 131
to apply transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax lost documents. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ This function is unavailable with - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 132
select [AM] or [PM]. Then press [OK]. 2 When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press [Clear] or Transmission" "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 133
, allowing the originator to verify the transmission was received. 2 Important ❒ The Reception Notice feature is only available if the receiver supports MDN (Message Disposition Notification). A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Press - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 134
the Journal. ❒ You can select whether or not to print the Reception Notice. This can be set with User Parameters (switch 21, bit 0) in the Facsimile Features menu. ❒ You can program one of the Quick order in which they were specified. Reference "Facsimile Features", General Settings Guide 124 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 135
of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. Reference "Facsimile Features", General Settings Guide 125 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 136
Other Transmission Features Confirming Transmission Results by E-mail Use this function to confirm the transmission results by sending an e-mail notification to the specified destination. Important 2 ❒ Register the e-mail address of the destination for e-mail notification in the destination list - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 137
of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. Reference "Facsimile Features", General Settings Guide 127 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 138
Other Transmission Features Entering the Subject Allows you to enter a subject for the e-mail document you want to send. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Press [Subject]. D Enter the subject. 128 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 139
a destination, and then press the {Start} key. Note ❒ For convenience, program frequently-used subjects in advance in "Pro- gram / Change / Delete User Text" in "System Settings". ❒ If you send e-mail without setting a subject, a subject is automatically in- serted. For details about how the subject - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 140
Other Transmission Features Reference p.34 "E-mail Subject" p.153 "Received Images" p.276 "Maximum Values" "Entering Text", About This Machine "System Settings", General Settings Guide 2 "Facsimile Features", General Settings Guide 130 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 141
Entering the Text Entering the Text Allows you to enter the text for the e-mail document you want to send. Important ❒ Program text strings in advance in "Program / Change / Delete E-mail Mes- sage" in "System Settings". A Place the original, and then select the scan settings you require. 2 B - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 142
of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. 2 Reference "System Settings", General Settings Guide "Facsimile Features", General Settings - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 143
Program a standard message in "Program / Change / Delete Standard Mes- sage" in the Facsimile Features menu. See "Facsimile Features", General Settings Guide. A Place the originals, and then select the scan settings you require. B Press [TX Mode]. C Press [Option Setting]. D Press [Standard Message - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 144
for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.136 "Label Insertion" "Facsimile Features", General Settings Guide Auto Reduce When this function is turned on, if the receiver's paper is smaller than the size of the original you are sending, the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 145
Transmission Options Important ❒ If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. 2 A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 146
Other Transmission Features Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destina- 2 tions in the Address Book, and also set " - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 147
function. Using the Quick Operation key allows you to omit step B and step C. ❒ To print a standard message that is not programmed as a default, program it in advance in "Program / Change / Delete Standard Message" in the Facsimile Features menu. Reference p.133 "Standard Message Stamp" "Facsimile - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 148
the same as yours. This function can stop you accidentally sending information to the wrong place. Important 2 ❒ You need to register a Closed Network Code beforehand in the Facsimile Fea- tures menu. ❒ This function is not available with Internet Fax. A Place the original, and then select the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 149
Options Reference "Facsimile Features", General Settings Guide SUB Code Transmission Enable this function to perform SUB Code Transmission. Important 2 ❒ This function is not available with Internet Fax. ❒ To perform SUB Code Transmission, a SUB Code must be set in [Adv.Features], the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 150
you to omit step B and step C. 2 Reference p.104 "Setting SUB Codes for Transmission" p.266 "Programs" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide SEP Code Reception Enable this function to perform SEP - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 151
with operations for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.107 "Setting SEP Codes for Reception" p.266 "Programs" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 152
Other Transmission Features Fax Header Print When the Fax Header is set to on, the stored name is printed on the receiver's paper. You can store two Fax Headers; "First Name" and "Second Name". For example, if you store your department name in one and your organization 2 name in the other, you - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 153
numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the print the second header name, contact 2 your service representative. ❒ You can program one of the User Parameters (switch 18, bit 1) in the Facsimile Features menu. - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 154
Other Transmission Features 2 144 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 155
switches to Memory Reception. ❒ If the Substitute Reception is used, a fax document is not printed: it is stored in memory. ❒ This machine supports Standard, Detail, Fine (with the optional expansion memory), and Super Fine (with the optional expansion memory) resolutions for reception. If you do - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 156
Report is automatically printed when the operation switch is turned on. Use this report to identify lost documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ The machine might not be able to receive large numbers of documents or documents with high data content. If - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 157
Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting Substitute Reception Substitute Reception or for only those documents that match a condition specified in the User Parameters in the Facsimile Features menu. The Receive File indicator lights - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 158
Misfeeds", Troubleshooting. Add paper. For details about adding paper, see "Adding Paper, Toner and Staples", Troubleshooting. Replace the toner cartridge. For details about replacing the toner cartridge, see "Adding Paper, Toner and Staples", Troubleshooting. Call your service representative - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 159
with the User Parameters ( Code of the other end matches the Closed Network Code of this machine. • Disable The machine does not receive any documents. Reference "Facsimile Features", General Settings Guide "Adding Paper, Toner and Staples", Troubleshooting "Clearing Misfeeds", Troubleshooting - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 160
is required to use this machine as a telephone. Manual Reception When a telephone call comes in, the machine rings. If the call key is only available in facsimile mode when an original is not placed.) C Replace the handset of the external telephone. The machine will start receiving. Note ❒ When - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 161
RX Mode]. 3 B Select the reception mode, and then press [OK]. The standby display appears. To cancel the selection, press [Cancel]. Reference "Facsimile Features", General Settings Guide 151 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 162
this message with User Parameters (switch 21, bit 7) in the Facsimile Features menu. However, TIFF-F documents created by the Saving function of DeskTopBinder can be received. ❒ If [Require Secure Password Authentication (SPA) for all client connections] is selected in Windows Server 2003/2003 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 163
a Quick Operation key beforehand. A Press [Manual E-mail RX]. 3 The machine accesses the server to check for e-mail and receives any new e-mail. B Check the message, and then press [Exit]. The standby display appears. Reference "Facsimile Features", General Settings Guide Received Images Here is an - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 164
other functions. ❒ The display format of the subject varies according to Stamp Sender Name and other settings. Reference p.34 "E-mail Subject" "System Settings", General Settings Guide 154 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 165
received documents with SUB Code This machine can route received documents using SUB Codes. When a document is received, its SUB Code is compared to SUB Codes programmed in Personal Boxes, of manufacturer. Reference "System Settings", General Settings Guide "Facsimile Features", General Settings - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 166
of manufacturer. Reference "Facsimile Features", General Settings Guide SUB Code Transfer Report You can check the results of transmission whether a portion of the original image is printed on the report with the User Parameters (switch 04, bit 7) in the Facsimile Features menu. ❒ "Unprogrammed - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 167
other senders are forwarded to the default Forwarding destination specified for this function the machine prints out the documents it forwards with User Parameters (switch 11, bit 6) in the Facsimile see "Facsimile Features", General Settings Guide. ❒ For the maximum number of destinations you - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 168
Reception Reference p.276 "Maximum Values" "Facsimile Features", General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent by Internet Fax using the documents until the set timeout. Reference p.152 "Auto E-mail Reception" "System Settings", General Settings Guide 158 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 169
Reception Functions Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. 3 ALT006S Important ❒ Before routing e-mail received via SMTP, you first must set "SMTP RX File Delivery Settings" to "On" in the Facsimile Features menu. ❒ Depending on security - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 170
Values". Reference p.276 "Maximum Values" "Facsimile Features", General Settings Guide JBIG Reception If you use JBIG (Joint Bi-level Image Experts are printed as soon as they are received (Im- mediate Reception) with the User Parameters (switch 14, bit 0) in the Facsimile Features menu. ❒ You can - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 171
using "Adjust 3 Sound Volume" in the Facsimile Features menu (set the volume to the mini- mum level). Reference "Facsimile Features", General Settings Guide Checkered Mark When this function is turned on, a Checkered Mark is printed on the first page of fax documents to help you separate them - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 172
function using Center Mark in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide Reception Time You can have the date, time, and file number printed at the this function, contact your service representative. Reference "Facsimile Features", General Settings Guide 162 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 173
Printing Options Two-Sided Printing You can have a received document printed on both sides of a sheet. Important 3 ❒ To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 174
size are printed on the same paper. Some stored documents may be unavailable for this printing option. 3 Reference "Facsimile Features", General Settings Guide 180-degree rotation printing When printing on both sides of the paper, this machine rotates images as shown in the diagram. CP2B02E0 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 175
, the maximum number of copies is 10. ❒ You can turn this function on or off using Reception File Print Quantity in the Facsimile Features menu. ❒ The machine will use Memory Reception for Multi-copy Reception. Reference "Facsimile Features", General Settings Guide 3 Image Rotation If you have - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 176
a document is split, an asterisk (p) is inserted at the split position and about 10 mm (0.39") of the split area is duplicated on the top of the second sheet. Note ❒ Your service representative can customize this function with the following settings: • Reduction • Print split mark • Overprinting - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 177
on or off with the User Parameters (switch 10, bit 3) in the Facsimile Features menu. ❒ When this function is used, the printing quality may not be as good as usual. Reference p.166 "Page Separation and Length Reduction" "Facsimile Features", General Settings Guide - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 178
size of the sent original. Reference p.165 "Image Rotation" p.166 "Page Separation and Length Reduction" p.167 "Page Reduction" "Facsimile Features", General Settings Guide Setting priority trays With the same size of paper loaded into multiple trays, you can make the machine use one tray for one - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 179
on the sheet that has the highest priority. This function is enabled with User Parameters (switch 05, bit 5) in the Facsimile Features menu. If the manually, the printer does not resume printing. Perform the operation from the beginning again. Reference "Facsimile Features", General Settings Guide - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 180
are not possible. Reference "Facsimile Features", General Settings Guide Where Incoming Documents Are Delivered - Output Tray You can and ordinary faxes onto different trays. Important ❒ The optional 3,000Sheet-50Sheet Staple Finisher or the optional booklet fin- isher is required. ❒ The optional - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 181
can separate received documents easily. Important ❒ The optional 3,000Sheet-50Sheet Staple Finisher or the optional booklet finisher is required. ❒ The optional on or off with the User Parameters (switch 19, bit 0) in the Facsimile Features menu. Reference "Facsimile Features", - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 182
Reception 3 172 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 183
Check / Stop Transmission File], no files are being stored or sent by Memory Transmission. ❒ You cannot check or edit a file being sent. Also a SUB Code Transmission file or stored file to be printed as a report cannot be checked or edited. ❒ There are cases when a destination may not be selected as - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 184
Changing/Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. A Press [Change TX / Info]. 4 B - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 185
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change] for the destination you want to delete. 4 F Press the {Clear/Stop} key to delete the destination, and then press [OK]. BFT019S Pressing the {Clear/Stop} key deletes by single digits the fax number or IP- - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 186
Changing/Confirming Communication Information Adding a Destination You can add a destination for broadcasting. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file to which you want to add a destination. 176 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 187
an e-mail address, switch the type of transmission to Internet Fax by pressing [Internet Fax]. Then, press [Manual Entry] and enter the e-mail address. You can also program a SUB Code or SEP Code by pressing [Adv.Features]. G Press [Exit]. Repeat from step C, if you want to add another destination - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 188
Changing/Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. A Press [Change TX / Info]. 4 B Press [ - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 189
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change TX Time]. 4 F Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 190
Changing/Confirming Communication Information Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select a file whose SMTP server setting you want to change. 180 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 191
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change]. 4 F Press [SMTP]. G Select [Yes] or [No], and then press [OK]. 181 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 192
Changing/Confirming Communication Information H Press [OK]. I Press [Exit]. 4 Repeat from step C to change the SMTP server settings of other recipients. J Press [Exit] twice. The standby display appears. 182 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 193
Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file you want to print. If - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 194
Changing/Confirming Communication Information D Press [Print]. If you want two-sided printing, press [Print on 2 Sides]. 4 To cancel printing, press [Cancel]. The display returns to that of step C. E Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 195
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). A Press [ - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 196
appears. Note ❒ The contents of a file stored in memory can also be printed. ❒ You can set whether or not to display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference 4 "Facsimile Features", General Settings - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 197
. Use this procedure to resend these documents. Important ❒ Set "Store documents in memory that could not be transmitted" to "On" in User Parameters (switch 24, bit 0) in the Facsimile Features menu. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 198
appears. Transmission starts. Note ❒ Files that could not be transmitted are kept for either 24 or 72 hours, depending on the setting you make in User Parameters (switch 24, bit 1) in the Facsimile Features menu. Reference "Facsimile Features", General Settings - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 199
Checking the Transmission Result (Transmission File Status) Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. A Press [Change TX / Info]. 4 B Select - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 200
and their lists, using a Web Image Monitor on a network computer. For details, see the Web Image Monitor's Help. ❒ "Facsimile Features", General Settings Guide Confirming by Report Print reports for Memory Transmission is completed if turned on with User Parameters (switch 03, bit 0) in the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 201
from a computer, use LAN-Fax Driver to specify whether or not the LAN- Codes for Reception" p.192 "Immediate TX Result Report (Immediate Transmission)" p.196 "Print Journal" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner", General Settings Guide - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 202
can select whether to include part of the original image on the report with the User Parameters (switch 04, bit 7) in the Facsimile Features menu. ❒ To view 193 "Communication Failure Report" "Facsimile Features", General Settings Guide Immediate TX Result Report (Immediate Transmission) If you - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 203
is sent after transmission. ❒ You can switch this report on or off in the User Parameters (switch 03, bit 5) in the Facsimile Features menu. ❒ To view the report sent successfully. Reference "Facsimile Features", General Settings Guide 4 Communication Failure Report This report is printed when - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 204
Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. A Press [Change TX / Info]. 4 B Press [Reception File Status]. C - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 205
view received fax documents and their lists, using a Web Image Monitor on a network computer. For details, see the Web Image Monitor's Help. ❒ If a document is 4 p.276 "Maximum Values" "Facsimile Features", General Settings Guide Confirming by Report Print a report to confirm reception results. - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 206
and receptions. Printing the Journal To print the Journal manually, select the printing method: "All", "Print per File No.", or "Print per User". 4 Note ❒ You can set whether the Journal see "Maximum Values". Reference p.276 "Maximum Values" "Facsimile Features", General Settings Guide 196 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 207
All Prints the results of communications in the order made. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [All]. D Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. E Press [Exit] twice. The standby - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 208
Changing/Confirming Communication Information Print per File No. Prints only the results of communications specified by file number. A Press [Change TX / Info]. 4 B Press [Print Journal]. C Select [Print per File No.]. D Enter a 4-digit file number. If you make a mistake, press [Clear] or the {Clear - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 209
senders. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [Print per User]. D Select a user. Press [Cancel] if the user is not registered. The display returns to that of step C. E Press [OK] after checking the user name shown on the display. Press [Cancel] if a wrong - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 210
Changing/Confirming Communication Information F Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. G Press [Exit] twice. The standby display appears. 4 200 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 211
Journal This section explains the items printed in the Journal. Print Journal 4 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 212
to this machine are shown. Error: A communication error occurred. D: Power was disconnected during communication. Not all fax documents were transmitted. 10. User name Shows the sender's name. 11. File number Shows file management numbers. Note ❒ To prioritize a fax number or name programmed in - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 213
❒ You can set whether or not to display a sender name with the User Parame- ters (switch 04, bit 5) in the Facsimile Features menu. ❒ To set the administrator e-mail address, see "System Settings", General Set- tings Guide. ❒ Depending on security settings, the Destination/Sender name may not appear - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 214
Important ❒ To use this function, the optional printer/scanner unit must be installed. ❒ Make the settings for Web Image Monitor or DeskTopBinder. Reference p.258 "Viewing Fax Information Using a Web Browser" p.276 "Maximum Values" "Facsimile Features", General Settings Guide DeskTopBinder's manuals - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 215
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. A Press [Change TX / Info]. 4 B Press [Print / Delete Stored Reception File]. C Select a file to be - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 216
p.276 "Maximum Values" "Facsimile Features", General Settings Guide Deleting Received and Stored Documents Use the following procedure to delete a document while another person is previewing or printing it using a Web Image Monitor or DeskTopBinder. ❒ You can specify and delete multiple documents. - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 217
Lock This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock Reception is switched have been deleted. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. A Confirm that the Confidential File indicator - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 218
To cancel printing, press [Cancel]. If the Memory Lock ID does not match, the "Specified code does not correspond to programmed Memory Lock ID." message appears. Press [Exit] and retry after File)" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 219
in a Personal Box prevents unauthorized users reading them. When you specify a Code programmed for that Personal Box and ask them to send the document using SUB Code Transmission with that SUB Code details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ Documents - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 220
Changing/Confirming Communication Information Printing Personal Box Documents Follow these steps to print a document received into a Personal Box. A Make sure that the Confidential File indicator is lit. 4 BFT017S B Press [Change TX / Info]. C Press [Print Personal Box File]. D Select the box with - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 221
key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of 4 step D. F Guide Confidential File Report You can check whether a document was received to a Personal Box. Note ❒ You can turn this function on or off with the User - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 222
Boxes". ❒ You can set a password for Information Boxes in advance. A password can be set in "Box Setting" in the Facsimile Features menu. Reference p.213 "Storing Documents in Information Boxes" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 223
you select a box with a file stored in it. Press [Yes] when changing the file. The stored original file is overwritten. D If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 224
Changing/Confirming Communication Information E Place the original, and then select the scan settings you require. You can also select the following settings: • Original Orientation 4 • Original Settings F Press the {Start} key. The machine starts to scan the original. To stop scanning, press - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 225
the box that contains the stored file you want to print. You cannot select a box that has no stored file. E If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 226
Changing/Confirming Communication Information F Press the {Start} key. If you want two-sided printing, press [Print on 2 Sides] before pressing the {Start} key. To stop printing before pressing the {Start} key, press [Cancel]. The display re- turns to that of step D. To stop printing after pressing - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 227
and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of 4 step D. F Press [Yes]. To stop deleting, press [No]. The display returns to that of step - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 228
Changing/Confirming Communication Information 4 218 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 229
. You can send and print multiple stored documents as a single document, and also send them with scanned originals at the same time. Follow the instructions under [Select Stored File] when sending or printing stored documents. Important ❒ Data stored in the machine can be lost if there is an error - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 230
using the Web Image Monitor. ❒ Using the DeskTopBinder or Web Image Monitor, documents you stored in the Document Server can be downloaded and managed FAX0002". ❖ User Names You can set this function if necessary to know who and what departments stored documents in the machine. ❖ Password You can - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 231
] to send documents after they are stored. 5 Select [Store Only] to store documents. D Set the user name, file name, and password as necessary. If you are not setting a user name, file name, or password, proceed to step E. You cannot change multiple documents at once. E Press [OK]. The file name - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 232
. Press the title key to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the user code. C Press [OK]. Note ❒ Depending on the security settings, [Access Privileges] might be - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 233
Reference "Entering Text", About This Machine Setting a file name A Press [File Name]. Sending a Stored File B Enter the file name. 5 C Press [OK]. Reference "Entering Text", About This Machine Setting a password A Press [Password]. 223 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 234
key before pressing [OK], and then reenter your password. You can enter up to four to eight digits. C Enter the password again, and then press [OK]. 5 Sending Stored . You can program a password for this function. You can change the user names, file names, and passwords of stored documents. ❒ You - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 235
by programmed user name. 5 • Press [Date] to place the documents in order of programmed date. To view details about stored documents, press [Details]. Press the Thumbnails key to switch the screen to thumbnail display. C If you select a document with a password, enter the password, and then - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 236
saved with the facsimile function in the Document Server. You cannot send documents stored in the Document Server using the copy, printer, or scanner functions. ❒ The specified documents are sent with the scan settings made when they were stored. ❒ To see details of the selected document, press - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 237
file. Sending a Stored File Specifying documents by [User Name] A Select [User Name]. 5 B Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name. Forward matching is used when searching - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 238
Storing a Document Specifying documents by [File Name] A Select [File Name]. B Enter the name of the document to be sent, and then press [OK]. 5 Forward matching is used when searching for a file name. C Select the file to be sent. Displaying a preview A Select the document you want to send. Press - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 239
" to change the displayed page. D Press [Exit]. Note 5 ❒ If image files are corrupt or are larger than A3, they are not displayed on the preview window. ❒ If the image file is corrupt, store it again. ❒ If you stored originals that had multiple mixed-size pages without using the Mixed Original - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 240
printed. Press the Thumbnail key to switch the screen to thumbnail display. C If you select a document with a password, enter the password, and then press [OK]. 5 If the document does not have a password, proceed to step D. D Press [Print File] or [Print 1st Page]. When [Print File] is pressed, the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 241
can print at a time, see "Maximum Values". Reference p.276 "Maximum Values" Changing Stored Document Information 5 You can change the file name, user name, and password of stored documents. To change a stored document, delete the document you no longer need, and then reprogram the new document - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 242
Storing a Document C If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step D. D Change the desired information of the stored document. Press the keys for the items you want to change. 5 E Press [ - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 243
]. Press the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the user code. Note ❒ Depending on the security settings, [Change Access Priv.] might be dis - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 244
Storing a Document Changing the file name A Press [Change File Name]. B Press [Backspace] or [Delete All], and then re-enter the file name. 5 C Press [OK]. Reference "Entering Text" About This Machine Changing the password A Press [Change Password]. 234 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 245
Sending a Stored File B Enter a new password using the number keys, and then press [OK]. C Enter the password again, and then press [OK]. 5 Deleting a Stored Document Use this function to delete stored documents. A Press [Select Stored File]. 235 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 246
Storing a Document B Press [Manage / Delete File]. C Select the document you want to delete. 5 You can also delete multiple documents at once. D Enter a password using the number keys, and then press [OK]. E Press [Delete File]. F Press [Yes]. If you do not want to delete the document, press [No]. G - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 247
USB 2.0. • To send a fax, simply select [Print] from the Windows application, then select LAN-Fax as the printer, and then specify a destination install the LAN-Fax Driver and the related utilities on your computer. ALT007S Important ❒ To use this function, the optional printer/scanner unit must be - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 248
Sheet Editor. LAN-Fax Driver This driver allows you to use LAN-Fax functions. Important ❒ All operations cannot be guaranteed depending on the system environment. ❖ Location of the file The following folder is on the CD-ROM: • LAN-Fax Driver for Windows 2000/XP/Vista and Windows Server 2003/2003 R2 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 249
LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets. ❖ Operating systems Microsoft Windows 2000/XP/Vista Microsoft Windows Server 2003/2003 R2 Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM. LAN-Fax - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 250
-ROM root directory to launch the installer. C Select the interface language of the software, and then click [OK]. D Click [LAN-Fax Driver]. The software license agreement window appears. E Read all of the terms and, if you agree, select [I accept the agreement.], and then click [Next]. If you - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 251
Properties This section explains how to set properties required for using the LAN-Fax Driver. Note ❒ If your operating system is Windows 2000/XP/Vista, or Windows Server 2003/2003 R2, log on using an account that has Administrator rights. Setting print properties This section explains how to - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 252
and Faxes]. In Windows 2000, point to [Settings] on the [Start] menu, and then click [Printers]. In Windows XP Professional or Windows Server 2003/2003 R2 configuration items. • Prohibit manual destination entry Check this option to inhibit direct destination specification. • Enable E-mail Check - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 253
send fax documents created using Windows applications. To send a fax, simply select [Print...] from the Windows application, then select [LAN- a destination, see the LAN-Fax Driver's Help. When user authentication is used with this machine, click [User Settings...]. E Specify necessary options. - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 254
❒ To use a destination list to specify a destination, you must insert the machine's address book data into the destination table of the LAN-Fax Driver. See "Using the Machine's Address Book Data in the Destination List of the LAN-Fax". 6 A Click the [Address Book] or [Specify Destination] tab - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 255
to use this method, you need to register destinations in the address list using Address Book. ❒ To use device address data as the LAN-Fax Driver destination table, you must convert the destinations registered on the machine to a CSV file and send that file to your computer. For details, see "Using - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 256
Fax via Computer Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination A Click the [Specify Destination] tab. The [Specify Destination] tab appears. B Select the type of fax from the [Type:] dropdown menu. To send by standard fax or IP-Fax, - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 257
You can specify the following transmission options when sending a fax. For details about transmission options, see the LAN-Fax Driver's Help. • Sending at specific time • Print Fax Header • Attach a Cover Sheet • 2 sided printing • Preview • Save as file • Document Server To send a fax document - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 258
& Print]. The [Preview] window appears. 6 D Click [Next] or [Previous] to check the image. To close the [Preview] window, click [Cancel]. Saving as tree. E Select a method of file naming. To enter a file name manually, select the [Specify file name when saving] check box. To have the file - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 259
B Select the [Send to Document Server] check box, and then enter a user name, file name, and password. 6 Checking Transmission Using LAN-Fax Driver From "SmartDeviceMonitor for Admin", "SmartDeviceMonitor for Client", or Web Image Monitor, you can check information about files sent using LAN-Fax - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 260
Report. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Features menu. ❒ If there be any and the LAN-Fax Result Report is printed. See "System Settings", General Settings Guide for the e-mail settings, and see "LAN-Fax Result Report" for the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 261
General Settings Guide 6 Printing and Saving You can print documents created using Windows applications. Open the application document you want to print or create a new document, and then perform the following procedure. For details about printing the fax image, see the LAN-Fax Driver's Help. A On - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 262
Options" p.248 "Saving as files" "Facsimile Features", General Settings Guide Editing Address Book You can program and edit destinations in the address list using the Address Book. For details about the Address Book, see the LAN-Fax Driver's Help. Note ❒ You can use files created in CSV format - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 263
G4, G3 Dir. Auto, G3 PABX Auto, or I-G3. However, this machine does not support G4. ❒ For [Protocol:] under [IP-Fax address:], select [H.323] or [SIP]. [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/ - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 264
Utilities], and then click [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/Browse...], and then select for Admin) that contain user codes. ❒ For details, see "SmartDeviceMonitor for Admin" Help. 254 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 265
for fax cover sheets. Important ❒ It is necessary to create a cover sheet file before attaching a cover sheet to fax document using LAN-Fax Driver. Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 266
Fax via Computer Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax document. A On the [File] menu, click [Print...]. B Select [LAN-Fax M8] in the list, and then click [Print]. The [LAN-Fax] dialog box appears. C Click [Edit Cover Sheet - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 267
for Admin Help. Reference "Monitoring and Configuring the Printer", Network Guide LAN-Fax Operation Messages This section explains typical operation error messages displayed on the computer when using the LAN-Fax Driver, and solutions to those messages. Message Causes and Solutions 6 The - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 268
/scanner unit must be installed. Note ❒ It is recommended that you use a Web Image Monitor running under the same network environment as this machine. Otherwise, the Web and Configuring the Printer", Network Guide "Facsimile Features", General Settings Guide DeskTopBinder's manual and Help 258 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 269
Settings, a message indicating incorrect user code entry appears. If this is the case, reprogram a user code. 6 E Click of the Download]. Acrobat Reader starts and the selected document is displayed. Note ❒ If your computer cannot be connected to Web Image Monitor, see Network Guide. ❒ To download - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 270
on both sides of the paper. For more informa- 6 tion, see Help on the Web Image Monitor. G Click [OK]. The display returns to that of step E. Deleting fax information using a Web browser A Start a Web browser. B Enter the machine's IPv4 address in the [Address] field. C Click [Fax Received File - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 271
❒ For a detailed description, see Help for Web Image Monitor. ❒ When a receiver that is programmed password. D Click [Address Book] in the left pane. The Address Book is displayed. E Click the radio button to the left of the machine you want to modify, and then click [Change]. The [Change User - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 272
receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. A Start the Web browser. B Enter the IPv4 address 's name and password. D Click [Address Book] in the left pane. The Address Book is displayed. E Click [Add User]. The [Add User] page appears. - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 273
optional printer/scanner unit must computer". Incoming documents with no SUB Code, Own Name, or Own Fax or download received instructions. ❒ For information about DeskTopBinder, see DeskTopBinder's manual and Help. Reference "System Settings", General Settings Guide DeskTopBinder's manual - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 274
Fax via Computer 6 264 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 275
7. Appendix This section explains features and specifications of the facsimile function. Checking the Memory Status Use this Using Keys" p.209 "Personal Boxes" p.212 "Information Boxes" "Facsimile Features", General Settings Guide "When the Machine Dose Not Operate As Wanted", Troubleshooting 265 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 276
type of transmission, destinations, Scan Type, Resolution, Scan Size, Mixed Original Sizes, Auto Density, Manual Density, Original Orientation, Original Settings, Select Line, SUB/SID/SEP/PWD Code entry, Send Later, Reception Notice, BCC Transmission, E-mail TX Results, Text, Standard Message, Auto - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 277
D Press [Program]. When no programs are registered, proceed to step E. Programs E Select a program number in which "Not Programmed" is shown. If you make a mistake, press [Cancel] and select a program number again. 7 When you change a Keystroke Program, press [Yes] after pressing the program - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 278
Appendix Reference p.121 "Sending at a Specific Time (Send Later)" p.276 "Maximum Values" "Entering Text", settings to a program. Then, recall the registered program, and then press [Program as Defaults] on the Program screen. The recalled settings are registered as priority functions. 7 Important - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 279
Programs Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. BFT020S C Press [Change Name]. 7 D Select the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 280
Appendix Deleting a Program Follow these steps to delete an unnecessary program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. BFT020S C Press [Delete]. 7 D Select the - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 281
Programs Using a Program Follow these steps to recall and use a registered program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Place the original. C Press the {Program} key. BFT020S D Confirm - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 282
Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative. Reference p.276 "Maximum Values" Extra G3 Interface Unit This option provides one extra G3 line connection. A maximum of two G3 interface - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 283
Specifications Specifications ❖ Fax Transmission and Reception Standard G3 Resolution G3: 8 × 3.85 lines/mm, 200 × 100 dpi (Standard character), 8 × 7.7 lines/mm, 200 × 200 dpi (Detail character), 8 × 15.4 lines/ - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 284
Appendix IP-Fax transmission function IP-Fax reception function Specify an IPv4 address and send faxes to an IP-Fax compatible fax through a network. Also capable of sending faxes to a G3 fax connected to a telephone line via a VoIP gateway. Receive faxes sent from an IP-Fax compatible fax through - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 285
machines, you can take advantage of higher specifications for coding, original size, and resolution. For details about the specifications available in full mode, see "Internet Fax Transmission and Reception" in "Specifications". Communication protocols • Transmission SMTP • Reception POP3, SMTP - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 286
the machine can 10 10 store Number of digits for a destination 128 128 Number of digits for a SEP/SUB/PWD/SID 20 20 Code Number of characters you Admin", "DeskTopBinder", or Web Image Monitor. Number of documents sent from a LAN-Fax 400 400 Driver that the machine can retain - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 287
of pages you can store in the Document Approx. 9,000 Approx. 9,000 Server (in total - copy function, facsimile func- tion, printer function, and scanner function) (Us- ing ITU-T q4 Chart) Note ❒ The maximum number of pages that can be stored or transmitted may decrease depending on the contents - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 288
Add User, 262 Adjust Sound Volume, 10 Advanced Reception per Sender, 10 Auto Density, 58 10 Basic Transmission, 243 BCC Transmission, 125 Before use, 238 Box Setting, 10 Box Setting: Print List, 10 10, 162 Change File Name, 234 Change Name, 269 Change Password Mark, 10, 161 LAN-Fax Driver, 249 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 289
Manual Density, 58 Communicating indicator, 113 Communication Failure Report, 193 Communication Page Count, 10 the reservations for SEP Code Reception, 110 Confirming the result of a SEP Code Reception, 111 Confirming the 235 Deleting fax information using a Web browser, 260 Deleting Information Box - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 290
How to Read This Manual, 5 I If there is no paper of the correct size, 168 Image Rotation, 165 Immediate Reception, 145 Immediate Transmission, 15, 23 Immediate TX Result Report, 192 Important Safety Instructions, 4 Information Box, 212 Initial display, 7 Initial Settings, 10 Installing individual - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 291
Box File, 210 Print per User, 199 Print Reception Time, 10 Program, 266 Program as Defaults, 268 Program / Change / Delete Gateway, 10 Program / Change / Delete Scan Size, 10 Program / Change / Delete Standard Message, 10 Program Closed Network Code, 10 Program Dest., 79 Program Fax Information - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 292
at a specific time, 121 Sending at specific time, 10 Send & Store, 220 SEP Code, 107, 140 SEP Code Reception, 107, 140 SEP Code RX Reserve Report, 110 SEP Code RX Result Report, 111 Setting an e-mail destination as a BCC, 125 Setting LAN-Fax Driver Stored Reception File User Setting, 10 Store File, - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 293
SUB Code, User Text, 128 User Tools/Counter key, 10 Using a program, 271 Using the Address Book to specify destinations, 76 Using the Document Server, 219 Using the machine's Address Book data in the destination list of the LAN-Fax, 254 Using the software, 238 V Viewing fax information using a Web - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 294
284 EN USA B819-7603 - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 295
Vista® Enterprise • The product names of the Windows Server 2003 are as follows: Microsoft® Windows Server® 2003 Standard Edition Microsoft® Windows Server® 2003 Enterprise Edition Microsoft® Windows Server® 2003 Web Edition Microsoft® Windows Server® 2003 Datacenter Edition • The product names - Ricoh Aficio MP 6000 S/P | Facsimile Reference - Page 296
FAX Option Type 7500 Operating Instructions Facsimile Reference EN USA B819-7603
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FAX Option Type 7500
Operating Instructions
Facsimile Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Transmission
Other Transmission Features
Reception
Changing/Confirming Communication Information
Storing a Document
Fax via Computer
Appendix
1
2
3
4
5
6
7