Ricoh Aficio MP C305 Manuals

Ricoh Aficio MP C305 Manual

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  • Ricoh Aficio MP C305 | Manuals - Page 1
    User Guide What You Can Do with This Machine Getting Started Copy Fax Print Scan Document Server Web Image Monitor Adding Paper and Toner Troubleshooting Appendix For information not in this manual, refer to the HTML/PDF files on the supplied CD-ROM. Read this manual carefully before you use this
  • Ricoh Aficio MP C305 | Manuals - Page 2
  • Ricoh Aficio MP C305 | Manuals - Page 3
    in a Network Environment 21 You Can Prevent Information Leakage (Security Functions 22 You Can Monitor and Set the Guide to Names and Functions of Components 25 Guide to Components (mainly Europe 25 Guide to Components (mainly Asia 27 Guide to Components (mainly North America 30 Guide
  • Ricoh Aficio MP C305 | Manuals - Page 4
    Off the Main Power...49 When the Authentication Screen is Displayed 51 User Code Authentication Using the Control Panel 51 Logging In Using the Control Custom Size Paper from the Bypass Tray 69 Copying onto Envelopes...70 Sort...72 Changing the Number of Sets...72 Storing Data in the
  • Ricoh Aficio MP C305 | Manuals - Page 5
    Panel 99 6. Scan Basic Procedure When Using Scan to Folder 101 Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information...102 Registering an SMB Folder...104 Deleting an SMB Registered Folder...107 Entering the Path to the Destination Manually 107 Basic Procedure
  • Ricoh Aficio MP C305 | Manuals - Page 6
    into the Bypass Tray...127 Settings to Use the Bypass Tray under the Printer Function 128 Loading Orientation-Fixed Paper or Two-Sided Paper 132 Recommended Paper Sizes and Types...135 Thick Paper...139 Envelopes...140 Adding Toner...143 Sending Faxes or Scanned Documents When Toner Has Run Out
  • Ricoh Aficio MP C305 | Manuals - Page 7
    11. Appendix Trademarks...207 INDEX...209 5
  • Ricoh Aficio MP C305 | Manuals - Page 8
    How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols: Indicates points read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates
  • Ricoh Aficio MP C305 | Manuals - Page 9
    29 • 220-240 V (mainly North America) If the label contains the following, your machine is a region B model: • CODE XXXX -17 • 120-127 V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is
  • Ricoh Aficio MP C305 | Manuals - Page 10
    Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Document Feeder ADF 8
  • Ricoh Aficio MP C305 | Manuals - Page 11
    of sheets (Duplex Copy) See "Duplex Copying", Copy/ Document Server . Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax)) See "Combined Copying", Copy/ Document Server . See "Combine Two Originals", Fax . Printing received faxes on both sides of sheets (2 Sided
  • Ricoh Aficio MP C305 | Manuals - Page 12
    See "Basic Procedure for Sending Scan Files by E-mail", Scan . Sending the URL of the folder in which scan files are stored See "Sending the URL by E-mail", Scan . Storing scan files in a shared folder See "Basic Procedure When Using Scan to Folder", Scan . Storing scan files on media See "Basic
  • Ricoh Aficio MP C305 | Manuals - Page 13
    in the address book manually", Scan . Using Web Image Monitor to register destinations from a computer See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax . Downloading destinations registered in the machine to the LAN-Fax driver destination list See "Using
  • Ricoh Aficio MP C305 | Manuals - Page 14
    Functions . Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document Server/Fax/Scanner)) See "Changing the Default Functions of the Initial Screen", Convenient Functions . Registering frequently-used printing settings to the printer driver See "Using One Click
  • Ricoh Aficio MP C305 | Manuals - Page 15
    You Can Customize the [Home] Screen as You Like You Can Customize the [Home] Screen as You Like The icons of each function are displayed on the [Home] screen. CMQ001 • You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs or Web pages can be recalled easily by
  • Ricoh Aficio MP C305 | Manuals - Page 16
    can adjust the color tones and image quality of your copies. • You can reduce or enlarge the copy image. With the Auto Reduce/Enlarge function, the machine automatically calculates the reproduction ratio based on the sizes of the originals and the paper you have specified. • Copier functions such as
  • Ricoh Aficio MP C305 | Manuals - Page 17
    supports network and local connections. • You can send PDF files directly to the machine for printing, without having to open a PDF application. • You can print or delete print jobs stored on the machine's hard disk, which have been previously sent from computers using the printer driver
  • Ricoh Aficio MP C305 | Manuals - Page 18
    stored files via the network. You can also change print settings and print multiple documents (Document Server). CJQ603 • You can retrieve stored documents scanned in scanner mode to your computer. • Using the file format converter, you can download documents stored in copier, Document Server, or
  • Ricoh Aficio MP C305 | Manuals - Page 19
    can use Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents). • See "Confirming/Printing Fax . Transmission You can send a fax from your computer over the network (Ethernet or wireless LAN) to this machine, which then forwards the
  • Ricoh Aficio MP C305 | Manuals - Page 20
    CJQ605 • To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination. • You can also check the sent image data. • For details about the machine's settings, see "Network Settings Requirements", Connecting the Machine/ System
  • Ricoh Aficio MP C305 | Manuals - Page 21
    Reception This machine converts scanned document images to e- email messages via Internet Fax. IP-Fax The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network network (PSTN). • For details about settings, see "Network Settings Requirements", Connecting the
  • Ricoh Aficio MP C305 | Manuals - Page 22
    1. What You Can Do with This Machine • For details about how to transmit and receive documents over the Internet, see "Transmission" and "Reception", Fax . 20
  • Ricoh Aficio MP C305 | Manuals - Page 23
    the delivery server or send them to a folder in a computer on the same network. • You can use Web Services on Devices (WSD) to send scan files to a client computer. *1 The ScanRouter delivery software is no longer available for sale. • See Fax , Scan , or Connecting the Machine/ System Settings . 21
  • Ricoh Aficio MP C305 | Manuals - Page 24
    without authorization. • By setting passwords, you can prevent unauthorized access via the network. • You can erase or encrypt the data on the hard disk to prevent the information from leaking out. • You can limit the volume of the usage of the machine for each user. • See Security Guide . 22
  • Ricoh Aficio MP C305 | Manuals - Page 25
    Image Monitor, you can check the machine's status and change the settings. CJQ609 You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the
  • Ricoh Aficio MP C305 | Manuals - Page 26
    Data Security unit, the machine beeps to notify users that scanned, or stored in a Document Server by a copier or multifunction printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized copying. • For details, see the printer driver Help, Print , and Security Guide
  • Ricoh Aficio MP C305 | Manuals - Page 27
    originals in the ADF, the ADF will automatically feed the originals one by one. 2. Exposure glass Place originals face down here. 3. Control panel See p.36 "Guide to the Names and Functions of the Machine's Control Panel". 4. Front cover Open to access the inside of the machine. 25
  • Ricoh Aficio MP C305 | Manuals - Page 28
    12. Lower right cover Open this cover when a paper jam occurs. 13. Right cover Open this cover to remove jammed paper fed from the paper tray. Front and left view 1 2 3 CMR602 1. Internal tray guide Open out and raise the end fence to support large paper. 2. Extenders Raise these extenders to
  • Ricoh Aficio MP C305 | Manuals - Page 29
    to Names and Functions of Components 3. Internal tray Copied/printed paper and fax messages are delivered here. Rear and left view 1 1. Ventilation holes Prevent overheating. Guide to Components CMR634 (mainly Asia) • Do not obstruct the ventilation holes by placing objects near them or leaning
  • Ricoh Aficio MP C305 | Manuals - Page 30
    label paper (adhesive labels). 10. Extender Pull this extender out when loading A4 11. Paper guides , 81/2 × 11 or larger size paper in the bypass tray. When loading paper in the bypass tray, align the paper guides flush against the paper. 12. Lower right cover Open this cover when a paper jam
  • Ricoh Aficio MP C305 | Manuals - Page 31
    to Names and Functions of Components 2 3 CMR602 1. Internal tray guide Open out and raise the end fence to support large paper. 2. Extenders Raise these extenders to support large paper. 3. Internal tray Copied/printed paper and fax messages are delivered here. Rear and left view 1. Ventilation
  • Ricoh Aficio MP C305 | Manuals - Page 32
    glass Place originals face down here. 3. Control panel See p.36 "Guide to the Names and Functions of the Machine's Control Panel". 4. Front cover Open access the inside of the machine. 5. Paper tray Load paper here. 6. Paper tray unit (Tray 2 and Tray 3) Load paper here. 7. Ventilation holes Prevent
  • Ricoh Aficio MP C305 | Manuals - Page 33
    cover to remove jammed paper fed from the paper tray. Front and left view 1 2 3 CMR602 1. Internal tray guide Open out and raise the end fence to support large paper. 2. Extenders Raise these extenders to support large paper. 3. Internal tray Copied/printed paper and fax messages are delivered
  • Ricoh Aficio MP C305 | Manuals - Page 34
    2. Getting Started Rear and left view 1 CMR634 1. Ventilation holes Prevent overheating. 32
  • Ricoh Aficio MP C305 | Manuals - Page 35
    to Functions of the Machine's Options Guide to Functions of the Machine's External Options Europe) 1 2 (mainly 3 4 CMR603 1. Exposure glass cover Lower this cover over originals. 2. ADF Load a stack of originals here. They will feed in automatically. 3. Internal tray 2 If you select this as the
  • Ricoh Aficio MP C305 | Manuals - Page 36
    Options (mainly Asia) 1 2 CMR604 1. Internal tray 2 If you select this as the output tray, copied/printed paper or fax messages are delivered here face down. 2. Paper tray unit (Tray 2 and Tray 3) Holds up to 500 sheets of paper. Up to two trays can be stacked. Guide to Functions of the Machine
  • Ricoh Aficio MP C305 | Manuals - Page 37
    3. Paper tray unit (Tray 2 and Tray 3) Holds up to 500 sheets of paper. Guide to Functions of the Machine's Options 35
  • Ricoh Aficio MP C305 | Manuals - Page 38
    Getting Started Guide to the keys No functions are registered to the function keys as a factory default. You can register often used functions, programs, and Web pages. key Press to clear the current settings. 5. [Program] key (copier, Document Server, facsimile, and scanner mode) • Press
  • Ricoh Aficio MP C305 | Manuals - Page 39
    Login/Logout] key Press to log in or log out. 9. [User Tools/Counter] key • User Tools Press to change the default settings to meet your requirements. See "Accessing User Tools", Connecting the Machine/ System Settings a job in progress, such as copying, scanning, faxing, or printing. 15. Number keys
  • Ricoh Aficio MP C305 | Manuals - Page 40
    2. Getting Started • Confidential File indicator Lights continuously while personal box data is being received. Blinks while Memory Lock file is being received. See "Personal Boxes" and "Printing a File Received with Memory Lock", Fax . 17. [Check Status] key Press to check the machine's system
  • Ricoh Aficio MP C305 | Manuals - Page 41
    press the [Home] key. 5 1 6 7 2 8 3 4 9 CMR615 1. [Copier] Press to make copies. For details about how to use the copy function, see Copy/ . 2. [Printer] Press to make settings for using the machine as a printer. For details about how to make settings for the printer function, see Print
  • Ricoh Aficio MP C305 | Manuals - Page 42
    stored in copier, facsimile, or scanner mode, or Web pages registered in Favorites using the browser function. You can also review icons of see "Specifying the Settings for Favorites", Convenient Functions . • Shortcuts to Web pages that are registered to Favorites by User cannot be registered
  • Ricoh Aficio MP C305 | Manuals - Page 43
    Connecting the Machine/ System Settings . 2. Log in to Web Image Monitor as an administrator. For details, see Security Guide . 3. Point to [ icons to the [Home] screen using the User Tools In the following procedure, a shortcut to a copier program is registered to the [Home] screen. 1. Register a
  • Ricoh Aficio MP C305 | Manuals - Page 44
    2. Getting Started 3. Press [Edit Home]. 4. Press [Add Icon]. 5. Press [Select Icon to Add]. 6. Press [Program]. 42
  • Ricoh Aficio MP C305 | Manuals - Page 45
    7. Press [Copier Program]. How to Use the [Home] Screen 8. Select the program you want to add. 9. Press [Select Destination]. 10. Specify the position where [Blank] is displayed. 43
  • Ricoh Aficio MP C305 | Manuals - Page 46
    2. Getting Started 11. Press [Exit]. 12. Press the [User Tools/Counter] key. • Press [ ] on the upper-right corner of the [Select Destination] screen to check the position on the simple screen. 44
  • Ricoh Aficio MP C305 | Manuals - Page 47
    from Address Book (except for folder destinations), Manual Entry, TX Status Report, Send Settings (except for Subject and Sender Name) Scanner: Original, Send Settings (except for File Name, Security Settings in File Type, Sender Name, and User Name and Password in Store File) This section
  • Ricoh Aficio MP C305 | Manuals - Page 48
    Functions . • When the paper tray you specified in a program is empty and if there is more than one paper tray with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] or [Paper Tray Priority: Facsimile] in the [Tray Paper Settings] tab will be selected first
  • Ricoh Aficio MP C305 | Manuals - Page 49
    [Combine] in [Other Func.]. Effect You can save paper and toner. You can copy up to four pages onto one side of a sheet, so that you can save paper. Scanner mode Program name Program description Effect Easy PDF scan In [Send Settings], select [Full Colour] under [Type of Original], and select
  • Ricoh Aficio MP C305 | Manuals - Page 50
    You can apply multiple scans to a large volume of originals and send the scanned originals. Facsimile mode Program name Program description Transmission result notification fax Select [Preview] and specify [Email TX Results] in [Send Settings]. Specified time Specify [Send Later] in [Send
  • Ricoh Aficio MP C305 | Manuals - Page 51
    Turning On/Off the Power Turning On/Off the Power The main power switch is on the right side of the machine. Turning off this switch makes the main power indicator on the right side of the control panel go off. When this is done, machine power is off. When the fax unit is installed, fax files in
  • Ricoh Aficio MP C305 | Manuals - Page 52
    2. Getting Started • Before unplugging the power cord plug, turn off the main power switch and make sure the main power switch indicator turns off. Not doing so may result in damage to the hard disk or memory, leading to malfunctions. • Do not turn off the power while the machine is in operation. 1.
  • Ricoh Aficio MP C305 | Manuals - Page 53
    to log out of it to prevent unauthorized usage. • Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, see Security Guide . • User Code to enter on User Code Authentication is the numerical value registered in the Address Book as
  • Ricoh Aficio MP C305 | Manuals - Page 54
    User Name, and then press [OK]. 3. Enter a Login Password, and then press [OK]. When the user is authenticated, the screen for the function you are using appears. Logging Out Using the Control Panel This section explains the procedure for logging out the machine when Basic Authentication, Windows
  • Ricoh Aficio MP C305 | Manuals - Page 55
    the original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be scanned. 1 CMS001 1. Positioning mark 3. Lower the ADF or the exposure glass cover. Placing Originals on the Exposure Glass (mainly Asia) • Do not lift the ADF
  • Ricoh Aficio MP C305 | Manuals - Page 56
    the original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be scanned. 1 CMS001 1. Positioning mark 3. Lower the ADF. 54
  • Ricoh Aficio MP C305 | Manuals - Page 57
    misfeed message. Also, be sure not to place originals or other objects on the top cover. Doing so may cause a malfunction. 1. Adjust the original guides to the original size. 2. Place the aligned originals squarely face up in the ADF. Do not stack originals beyond the limit mark. The first page
  • Ricoh Aficio MP C305 | Manuals - Page 58
    2. Getting Started 56
  • Ricoh Aficio MP C305 | Manuals - Page 59
    ". To copy onto paper other than plain paper, specify the paper type in User Tools according to the weight of the paper you are using. For details, see "System Settings", Connecting the Machine/ System Settings . The following procedure explains copying onto paper whose size and orientation matches
  • Ricoh Aficio MP C305 | Manuals - Page 60
    as the originals. 4. Make sure that [Use Paper Tray Settg] is selected. When [Use Paper Tray Settg] is selected, the paper size and orientation of the tray you have selected will appear in [Orig.]. 5. Place the originals. 6. Make desired settings. 7. Enter the number of copies with the number keys
  • Ricoh Aficio MP C305 | Manuals - Page 61
    . The machine will rotate, enlarge, or reduce the image of the originals to fit them to the paper. CKN008 • You cannot use the bypass tray with this function. • If you select a reproduction ratio after pressing [Auto Reduce/Enlarge], [Auto Reduce/Enlarge] is canceled and the image cannot be rotated
  • Ricoh Aficio MP C305 | Manuals - Page 62
    3. Copy 3. Select the original orientation, and then press [OK]. 4. Press [Original's Size]. 5. Specify the original size, and then press [OK] twice. 6. Press [Auto Reduce/Enlarge]. 7. Select the paper tray. 8. Place the originals, and then press the [Start] key. 60
  • Ricoh Aficio MP C305 | Manuals - Page 63
    or one 2-sided page onto a 2-sided page. During copying, the image is shifted to allow for the binding margin. CKN009 • You cannot use the bypass tray with this function. There are two types of Duplex. 1 Sided 2 Sided Copies two 1-sided pages on one 2-sided page. 2 Sided 2 Sided Copies one 2-sided
  • Ricoh Aficio MP C305 | Manuals - Page 64
    original or copy orientation, press [Orientation]. To specify the original orientation is whether readable or unreadable, press [Orig.'s Orientation]. 4. Press [OK] twice. 5. Select the paper tray. 6. Place the originals, and then press the [Start] key. 62
  • Ricoh Aficio MP C305 | Manuals - Page 65
    Duplex Copying Specifying the Original and Copy Orientation Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto both sides of the paper. • Top to Top CKN011 • Top to Bottom CKN012 1. Press [Orientation]. 2. Select [Top to Top] or [Top to Bottom
  • Ricoh Aficio MP C305 | Manuals - Page 66
    orientation and the number of originals to be combined. • Portrait ( ) originals CNU005 • Landscape ( ) originals CNU006 Placing originals (originals placed in the ADF) The default value for the copy order in the Combine function is [From Left to Right]. To copy originals from right to left in the
  • Ricoh Aficio MP C305 | Manuals - Page 67
    CKN010 • Originals read from right to left CKN017 One-Sided Combine Combine several pages onto one side of a sheet. • You cannot use the bypass tray with this function. There are four types of One-Sided Combine. 1 Sided 2 Originals Cmb. 1 Side Copies two 1-sided originals to one side of a sheet
  • Ricoh Aficio MP C305 | Manuals - Page 68
    or unreadable, press [Orig.'s Orientation]. 7. Press [Cmb. 1 Side]. 8. Select the number of originals to combine. 9. Press [OK] twice. 10. Select the paper tray. 11. Place the originals, and then press the [Start] key. Two-Sided Combine Combines various pages of originals onto two sides of one sheet
  • Ricoh Aficio MP C305 | Manuals - Page 69
    Combined Copying CKN074 • You cannot use the bypass tray with this function. There are four types of Two-Sided Combine. 1 Sided 4 Originals Cmb. 2 Sides Copies four 1-sided originals to one sheet with two pages
  • Ricoh Aficio MP C305 | Manuals - Page 70
    ] for [Original] and/or [Copy], and then press [OK]. 10. Select the number of originals to combine. 11. Press [OK] twice. 12. Select the paper tray. 13. Place the originals, and then press the [Start] key. 68
  • Ricoh Aficio MP C305 | Manuals - Page 71
    76.2-216.0 mm (3.00-8.50 inches) can be fed in from the bypass tray. Note however that the limitation on the horizontal and vertical length range will on which options are installed. • When prints are delivered to the internal tray 2: Horizontal length: 210.0-600.0 mm (8.27-23.62 inches), vertical
  • Ricoh Aficio MP C305 | Manuals - Page 72
    and Types". About handling envelopes, supported envelope types, and how to load envelopes, see p.140 "Envelopes". Before using this function, select [Envelope] for [Paper Type: Bypass Tray] under [Tray Paper Settings] in User Tools. For details, see "System Settings", Connecting the Machine/ System
  • Ricoh Aficio MP C305 | Manuals - Page 73
    original should be aligned to the rear left corner. 1 CMS001 1. Positioning mark 2. Load the envelopes face down in the bypass tray. The bypass tray ( ) is automatically selected. 3. Press the [ ] key. 4. Press [Paper Size]. 5. Specify the envelope size, and then press [OK]. 6. Press [OK]. 7. Press
  • Ricoh Aficio MP C305 | Manuals - Page 74
    [Sort], and then press [OK]. 3. Enter the number of copy sets using the number keys. 4. Select the paper tray. 5. Place the originals, and then press the [Start] key. Changing the Number of Sets You can change the number of copy sets during copying. • This function can be used only when the Sort
  • Ricoh Aficio MP C305 | Manuals - Page 75
    Sort 2. Enter the number of copy sets with the number keys. 3. Press [Continue]. Copying starts again. 73
  • Ricoh Aficio MP C305 | Manuals - Page 76
    [Store File]. 4. Enter a file name, user name, or password if necessary. 5. Press [OK] twice. 6. Select the paper tray. 7. Place the originals. 8. Make the scanning settings for the original. 9. Press the [Start] key. Stores scanned originals in memory and makes one set of copies. If you want to
  • Ricoh Aficio MP C305 | Manuals - Page 77
    the fax, IP-Fax, Internet Fax, e-mail, or folder destinations. Multiple types of destination can be specified simultaneously. • of deleted files. See "Turning Off the Main Power / In the Event of Power Failure", Troubleshooting . 1. Press the [Home] key on the top left of the control panel, and
  • Ricoh Aficio MP C305 | Manuals - Page 78
    send documents to Internet Fax or e-mail destinations or enable the "Email TX Results" function, specify a sender. 9. Press the [Start] original face down on the exposure glass. 3. Specify a destination. 4. Make the scan settings you require. 5. Press the [Start] key. 6. Place the next original on
  • Ricoh Aficio MP C305 | Manuals - Page 79
    Transmissions (Memory Transmission) 7. Press the [ ] key. The machine dials the destination and starts transmission. Registering a Fax Destination 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Press [New Program]. 4. Press [Names]. 5. Press [Name]. The name entry display
  • Ricoh Aficio MP C305 | Manuals - Page 80
    cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations. 1. Press the [User Tools/Counter] key. 2. Press [Address can search by the registered name, user code, fax number, folder name, e-mail address, or IPFax destination. 6. Press [Fax Dest.].
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    8. Press [Clear], and then press [OK]. Basic Procedure for Transmissions (Memory Transmission) 9. Press [OK]. 10. Press [Exit]. 11. Press [OK]. 12. Press the [User Tools/Counter] key. 79
  • Ricoh Aficio MP C305 | Manuals - Page 82
    destinations. If you specify Internet Fax, e-mail, folder destinations, and group or multiple destinations, the transmission screen. 3. Press [Immed. TX]. 4. Place the original into the ADF. 5. Select the scan settings you require. 6. Specify a destination. If you make a mistake, press the [Clear]
  • Ricoh Aficio MP C305 | Manuals - Page 83
    Exposure Glass (Immediate Transmission) 1. Press [Immed. TX]. 2. Place the first page face down on the exposure glass. 3. Specify a destination. 4. Make the scan settings you require. 5. Press the [Start] key. 6. Place the next original on the exposure glass within 10 seconds when you send multiple
  • Ricoh Aficio MP C305 | Manuals - Page 84
    4. Fax Canceling a Transmission This section explains how to cancel a fax transmission. Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key. 1. Press the [Reset] key. CMK001 Canceling a Transmission While the Original Is
  • Ricoh Aficio MP C305 | Manuals - Page 85
    (While a Transmission Is in Progress) Use this procedure to delete a file that is being sent after the original is scanned. All the scanned data is deleted from memory. 1. Press the [Stop] key. CMK002 You can also press [Comm. Status/Print], and then [Check/Stop Transmission File]. 2. Press [Standby
  • Ricoh Aficio MP C305 | Manuals - Page 86
    4. Fax 1. Press [Comm. Status/Print]. 2. Press [Check/Stop Transmission File]. 3. Press [Display File List]. 4. Select the file you want to cancel. If the desired file is not shown, press [ ] or [ ] to find it. 5. Press [Cancel TX]. To cancel another file, repeat steps 4 through 5. 6. Press [OK]. 7.
  • Ricoh Aficio MP C305 | Manuals - Page 87
    Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a See "Turning Off the Main Power / In the Event of Power Failure", Troubleshooting . 1. Press [Send Settings]. 2. Press [ ], and then press [Send Later]. 3. Enter the time,
  • Ricoh Aficio MP C305 | Manuals - Page 88
    in the machine. A user name can be selected from the Address Book or entered manually. File Name You can specify a name for a stored document. If you do not specify a name, scanned documents will be automatically assigned names such as "FAX0001" or "FAX0002". Password You can set this function so as
  • Ricoh Aficio MP C305 | Manuals - Page 89
    Set the user name, file name, and password as necessary. Storing a Document • User Name Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user are sent with the scan settings made when they were
  • Ricoh Aficio MP C305 | Manuals - Page 90
    the screen to thumbnail display. 4. If you select a document with a password, enter the password using the number keys, and then press [OK]. 5. Specify "TX documents, place the original, and then select any scan settings you require. 8. Specify the destination, and then press the [Start] key. 88
  • Ricoh Aficio MP C305 | Manuals - Page 91
    Printing the Journal Manually Printing the Journal Manually To print the Journal manually, select the printing method: "All", "Print per File No.", or "Print per User". All Prints the results of communications in the order made. Print per File No. Prints only the results of communications specified
  • Ricoh Aficio MP C305 | Manuals - Page 92
    4. Fax 90
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    supplied CD-ROM. Quick Install You can install the printer drivers easily from the CD-ROM provided with this machine. Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP port will be set. When the machine is connected to a client computer via
  • Ricoh Aficio MP C305 | Manuals - Page 94
    how to open the printer driver properties from [Devices and Printers]. • Manage Printers permission is required to change the printer settings. Log on as an Administrators group member. • You cannot change the machine default settings for individual users. Settings made in the printer properties
  • Ricoh Aficio MP C305 | Manuals - Page 95
    was printed. When Using the PCL 6 Printer Driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. tray. 9. Select [Color] or [Black and White] in the "Color/ Black and White:" list. 10. If you want to print multiple copies, specify a number of sets
  • Ricoh Aficio MP C305 | Manuals - Page 96
    4. In the "Job Type:" list, click [Locked Print]. 5. Click [Details...]. 6. Enter a User ID in the "User ID:" box, and then enter a password in the "Password:" box. 7. Click [OK]. 8. Change any other print settings if necessary. 9. Click [OK]. 10. Start printing from the application's [Print] dialog
  • Ricoh Aficio MP C305 | Manuals - Page 97
    files at once by pressing [All Jobs] after selecting a file. 5. Press [Print]. 6. Enter the password using the number keys, and then press [OK]. 7. To change the print settings of the document, press [Det.Settings]. 8. Enter the number of copies using the number keys if necessary, and then press
  • Ricoh Aficio MP C305 | Manuals - Page 98
    upper left corner of the window, and then click [Print]. 2. In the "Select Printer" list, select the printer you want to use. 3. Click [Preferences]. 4. In the "Job Type:" list, click [Hold Print]. 5. Click [Details...]. 6. Enter a User ID in the "User ID:" box. You can optionally set a file name of
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    to print. You can select all the Hold Print files at once by pressing [All Jobs] after selecting a file. 5. Press [Print]. 6. To change the print settings of the document, press [Det.Settings]. 7. Enter the number of copies using the number keys if necessary, and then press [Resume Prt.]. 97
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    upper left corner of the window, and then click [Print]. . For details, see Security Guide . • Stored Print Stores user who has print privileges can print any stored file afterward. 5. Click [Details...]. 6. Enter a User ID in the "User ID:" box. You can optionally set a file name and a password
  • Ricoh Aficio MP C305 | Manuals - Page 101
    file. 5. Press [Print]. If you set the password in the printer driver, enter the password. If multiple print files are selected, and some of these require a password, the machine prints files that correspond to the entered password and files that do not require a password. The number of files to be
  • Ricoh Aficio MP C305 | Manuals - Page 102
    5. Print 100
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    previous settings remain. If a previous setting remains, press the [Reset] key. 3. Press the [Folder] tab. 4. Place originals. 5. If necessary, select [Send Settings] or [Original], and specify scan settings according to the original you want to scan. Example: Scanning the document in color/duplex
  • Ricoh Aficio MP C305 | Manuals - Page 104
    [Enter] key. (Be sure to put a space between "set" and "user".) 6. Confirm the user name. The user name is displayed under [USERNAME]. Step 2: Creating a shared folder on a computer running Microsoft Windows Create a shared destination folder in Windows and enable sharing. In the following procedure
  • Ricoh Aficio MP C305 | Manuals - Page 105
    the created folder to allow other users or groups to access the folder, configure the folder as follows: 1. Right-click the folder created in step 2, and then click [Properties]. 2. On the [Security] tab, select [Edit...]. 3. Click [Add...]. 4. In the [Select Users or Groups] window, click [Advanced
  • Ricoh Aficio MP C305 | Manuals - Page 106
    6. Scan 7. In the [Select Users or Groups] window, click [OK]. 8. In the [Groups or user names:] list, select a group or user, and then, in the [Allow] column of the permissions list, select either the [Full Control] or [Change] check box. 9. Press [OK] twice. Registering an SMB Folder 1. Press the
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    Scan to Folder 12. Press [Folder Authentication]. 13. Press [Specify Other Auth. Info]. When [Do not Specify] is selected, the SMB User Name and SMB Password that you have specified in [Default User Name/Password (Send)] of File Transfer settings are applied. 14. Press [Change] under "Login User
  • Ricoh Aficio MP C305 | Manuals - Page 108
    ] key. Locating the SMB folder manually 1. Press [Enter] under "Path". 2. Enter the path where the folder is located. For example: if the name of the destination computer is "User", and the folder name is "Share", the path will be \\User\Share. If the network does not allow automatic obtaining
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    Basic Procedure When Using Scan to Folder You can press [Up One Level] to switch between levels. 4. Select the folder you want to register. 5. Press [OK] four times. Deleting an SMB Registered Folder 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Press [Change]. 4. Press
  • Ricoh Aficio MP C305 | Manuals - Page 110
    to the computer. Press [Enter] to the right of the user name field to display the soft keyboard. 8. Depending on the destination setting, enter the password for logging in to the computer. Press [Password] for the password to display the soft keyboard. 9. Press [Connection Test]. A connection test
  • Ricoh Aficio MP C305 | Manuals - Page 111
    remains, press the [Reset] key. 3. Press the [Email] tab. 4. Place originals. 5. If necessary, select [Send Settings] or [Original], and specify scan settings according to the original you want to scan. Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Original
  • Ricoh Aficio MP C305 | Manuals - Page 112
    Settings], press [ ] four times, and then press [Reception Notice]. If you select [Reception Notice], the selected e-mail sender will receive e-mail notification when the e-mail recipient has opened the e-mail. 9. Press the [Start] key. Registering an E-mail Destination 1. Press the [User Email]. 110
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    17. If you want to use Internet fax, press [Send via SMTP Server], and set to [On]. 18. Press [OK]. 19. Press [Exit]. 20. Press [OK]. 21. Press the [User Tools/Counter] key. Deleting an E-mail Destination 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Press [Change]. 111
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    code, fax number, folder name, e-mail address, or IP-Fax destination. 6. Press [Email]. 7. Press [Email Address]. 8. Press [Delete All], and then press [OK]. 9. Press [Exit]. 10. Press [OK]. 11. Press the [User Tools/Counter] key. Entering an E-mail Address Manually 1. Press [Manual Entry]. 2. Press
  • Ricoh Aficio MP C305 | Manuals - Page 115
    for each stored file. Files that are not password-protected can be accessed by other users on the same local area network using DeskTopBinder. We recommend that you protect stored files from unauthorized access by specifying passwords. • Scan file stored in the machine may be lost if some kind
  • Ricoh Aficio MP C305 | Manuals - Page 116
    6. Scan Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user name, press [OK]. • File Name Press [File Name], enter a file name, and then press [OK]. • Password Press [Password], enter a password,
  • Ricoh Aficio MP C305 | Manuals - Page 117
    be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mail or Scan to Folder, and saving files on a removable memory device. scan multiple originals, scanned pages are combined and sent as a single file. Selectable file types differ depending on the scan settings
  • Ricoh Aficio MP C305 | Manuals - Page 118
    6. Scan Specifying Send Settings 1. Press [Send Settings]. 2. Specify resolution, scan size, and other settings, as required. 3. Press [OK]. 116
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    name directly. Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about the Address Book, see "Registering Addresses and Users for Facsimile/Scanner Functions", Connecting the Machine/ System Settings . Password To prevent unauthorized printing, you
  • Ricoh Aficio MP C305 | Manuals - Page 120
    registered in the Address Book. To specify a name not shown in the screen, press [Manual Entry], and then enter a user name. 5. Press [File Name]. 6. Enter a file name, and then press [OK]. 7. Press [Password]. 8. Enter a password with the number keys, and then press [OK]. You can use four to eight
  • Ricoh Aficio MP C305 | Manuals - Page 121
    items you can specify on the printing screen are as follows: • Paper tray • The number of prints • [2 Sided: Top to Top], [2 Sided When specifying printing conditions, press [To Printing Screen], and then configure print settings. 4. Enter the number of print copies with the number keys. The maximum
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    7. Document Server 120
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    not included in this chapter, see Connecting the Machine/ System Settings on the supplied CD-ROM or Web Image Monitor Help. its content will be shown. 2. Header area The dialog box for switching to the user mode and administrator mode appears, and each mode's menu will be displayed. The link to
  • Ricoh Aficio MP C305 | Manuals - Page 124
    update the machine information. Click the Web browser's [Refresh] button to refresh the entire browser screen. (Help): Use Help to view or download Help file contents. 4. Basic Information area Displays the basic information of the machine. 5. Work area Displays the contents of the item selected in
  • Ricoh Aficio MP C305 | Manuals - Page 125
    a user code. 4. Click the property icon of the desired fax document. 5. View the content of the fax document. 6. To download the received fax document, select [PDF], [PDF/A], or [Multi-page: TIFF], and then click [Download]. When you select [PDF], make the necessary "PDF File Security Settings
  • Ricoh Aficio MP C305 | Manuals - Page 126
    8. Web Image Monitor 124
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    Toner This chapter describes how to load paper into the paper tray and recommended paper sizes and types. Loading Paper into Paper Trays Every paper tray is loaded in the same way. In the following example procedure, paper is loaded into tray 1. • If a paper tray out the paper tray until it stops.
  • Ricoh Aficio MP C305 | Manuals - Page 128
    9. Adding Paper and Toner • Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences and end fence. For details, see "Changing the Paper Size in the Paper Trays", Paper Specifications and Adding Paper . 126
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    sheets you can load, see p.135 "Recommended Paper Sizes and Types". 1. Open the bypass tray. CMS006 2. Insert the paper face down until you hear the beep. 3. Align the paper guides to the paper size. If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur
  • Ricoh Aficio MP C305 | Manuals - Page 130
    over the printer driver settings. For details, see "System", Print . • The default setting of [Bypass Tray] is [Driver/Command]. • Settings remain valid until they are changed. After printing, be sure to clear settings for the next user. • For details about setting printer drivers, see "Printing
  • Ricoh Aficio MP C305 | Manuals - Page 131
    size using the control panel 1. Press the [User Tools/Counter] key. Loading Paper into the Bypass Tray CMR633 2. Press [Tray Paper Settings]. 3. Press [ ]. 4. Press [Printer Bypass Paper Size]. 5. Select the paper size. 6. Press [OK]. 7. Press the [User Tools/Counter] key. • When loading thick
  • Ricoh Aficio MP C305 | Manuals - Page 132
    Toner User Tools/Counter] key. • When loading thick paper, specify the paper size and the paper type. Setting thick paper or OHP transparencies using the control panel • Certain types of OHP transparencies for color Press the [User Tools/Counter] key. CMR633 2. Press [Tray Paper Settings]. 3. Press [
  • Ricoh Aficio MP C305 | Manuals - Page 133
    Loading Paper into the Bypass Tray 7. Press [Paper Type]. 8. Select the paper type, and then press [OK]. To to step 11. 10. Select the paper thickness, and then press [OK]. 11. Press the [User Tools/Counter] key. • We recommend that you use specified OHP transparencies. • For details about paper
  • Ricoh Aficio MP C305 | Manuals - Page 134
    and Toner Loading Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Settings for the User Tools • Copier
  • Ricoh Aficio MP C305 | Manuals - Page 135
    orientation • Copier mode Copy side One-sided Paper trays Bypass tray Two-sided • Printer mode Print side One-sided Paper trays Unavailable Bypass tray Two-sided Unavailable • In printer mode: • To print on letterhead paper when [Auto Detect] is specified for [Letterhead Setting], you must
  • Ricoh Aficio MP C305 | Manuals - Page 136
    twosided printing. Note also that two-sided printing must be disabled for the tray specified for one-sided printing. • For details about how to make two-sided prints, see "Printing on Both Sides of Sheets", Print . • In copier mode: • For details about how to make two-sided copies, see p.61 "Duplex
  • Ricoh Aficio MP C305 | Manuals - Page 137
    about various details about and recommendations concerning envelopes, see p.140 "Envelopes". Tray 1 Paper type and weight 60-163 g/m2 (16 lb. Bond lb. Index) Plain Paper 1-Thick Paper 2 Paper size Select the paper size using the System Settings menu: A4 , A5 , B5 JIS , 81/2 × 11 , 51/2 × 81/2
  • Ricoh Aficio MP C305 | Manuals - Page 138
    9. Adding Paper and Toner Trays 2 and 3 Paper type and weight 60-163 g/m2 (16 lb. Bond-90 lb. Index) Plain Paper 1-Thick Paper 2 60-163 g/m2 (16 lb. Bond-90 lb. Index) Plain Paper 1-Thick Paper 2 Paper size Select the paper size using the System Settings menu: A4 , A5 , B5 JIS , 81/2 × 14 , 81
  • Ricoh Aficio MP C305 | Manuals - Page 139
    41/8 × 91/2 , 37/8 × 71/2 , C6 Env , DL Env , C5 Env 10 sheets 10 sheets 1 sheet *3 *1 For copier mode, see "Copying onto Regular Size Paper from the Bypass Tray", Copy/ Document Server . For printer mode, see p.129 "Setting the paper size using the control panel". *2 Enter the paper size. For
  • Ricoh Aficio MP C305 | Manuals - Page 140
    You can specify the paper type of the paper trays under [Paper Type: Tray 1]-[Paper Type: Tray 3]. For details, see "System Settings", Connecting the Machine/ System Settings . For the setting procedure of the Auto Tray Switching function, see "Copier/Document Server Features", Copy/ Document Server
  • Ricoh Aficio MP C305 | Manuals - Page 141
    When loading translucent paper, always use long grain paper, and set the paper direction according to the grain. • Translucent paper easily coated paper from the bypass tray or paper trays: press the [User Tools/Counter] key, press [Tray Paper Settings], and then, for each tray's [Paper Type] be
  • Ricoh Aficio MP C305 | Manuals - Page 142
    Toner Direction of paper grain Paper trays Bypass tray Not recommended • When copying or printing onto thick paper, the copy/print speed is slower than usual. • Select [Thick Paper 1], [Thick Paper 2], or [Thick Paper 3] in [Tray Paper Settings] under the System Settings window In copier mode
  • Ricoh Aficio MP C305 | Manuals - Page 143
    How to load envelopes Orientation of envelopes Side-opening envelopes Exposure glass Recommended Paper Sizes and Types Bypass tray • Flaps: closed • Side to be scanned: face down • Flaps: closed • Side to be printed: face down When loading envelopes, specify the envelope type and thickness. For
  • Ricoh Aficio MP C305 | Manuals - Page 144
    9. Adding Paper and Toner When loading envelopes, select "Envelope" as the paper types using both the User Tools and printer driver, and specify the thickness of , or misprinted. If you are printing a solid color on an envelope, lines may appear where the overlapped edges of the envelope make
  • Ricoh Aficio MP C305 | Manuals - Page 145
    This section explains precautions when adding toner, how to send faxes or scanned documents when the toner has run out, and how to dispose of used toner. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store
  • Ricoh Aficio MP C305 | Manuals - Page 146
    repeatedly install and remove toner cartridges. This will result in toner leakage. Follow the instruction on the screen regarding how to replace a toner cartridge. • If " Toner Cartridge is almost empty." appears, the toner has almost run out. Have a replacement toner cartridge at hand. • If appears
  • Ricoh Aficio MP C305 | Manuals - Page 147
    from leaking out of the container when you dispose of it. (mainly Europe and Asia) If you want to discard your used toner container, please contact your local sales office. If you discard it by yourself, treat it as general plastic waste material. (mainly North America) Please see
  • Ricoh Aficio MP C305 | Manuals - Page 148
    9. Adding Paper and Toner 146
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    , or to perform other procedures. Indicator : Paper Misfeed indicator : Original Misfeed indicator : Load Paper indicator : Add Toner indicator : Waste Toner Full indicator : Service Call indicator : Open Cover indicator Status Appears when a paper misfeed occurs. For details about removing jammed
  • Ricoh Aficio MP C305 | Manuals - Page 150
    10. Troubleshooting When an Indicator for the [Check Status] Key Is Lit If an indicator for the [Check Status] key Displayed When Using the Printer Function" • p.186 "Messages Displayed When Using the Scanner Function" The following table explains problems that cause the indicator to light: 148
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    to connect the network, see "Interface Settings", Connecting the Machine/ System Settings . • For details about connecting to the network, contact your administrator. • If the indicator is still lit even after trying to solve the problem as described here, contact your service representative. 149
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    on the control panel or screen, or the entered password was incorrect. Job completed successfully. A Copy/Document Server tray is empty. Strong alert The machine requires user attention because paper has jammed, the toner needs replenishing, or other problems have occurred. • Users Settings . 150
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    Operating the Machine This section describes common problems and messages. If other messages appear, follow the instructions displayed. Problem Causes Solutions The [Facsimile] or [Scanner] icon does not appear on the [Home] screen even though the copier screen appears when the machine is
  • Ricoh Aficio MP C305 | Manuals - Page 154
    you change the toner cartridge. • Wait until the message disappears. Do not turn off the main power switch while the message is displayed. • If the message does not disappear in six minutes, contact your service representative. "Memory is full. Do you want to store scanned file?" appears. The
  • Ricoh Aficio MP C305 | Manuals - Page 155
    When You Have Problems Operating the Machine Problem Causes Solutions The Authentication screen appears. Basic Authentication, Windows Authentication, LDAP Authentication or Integration Server Authentication is set. Enter your Login User Name and Login Password. For details about the
  • Ricoh Aficio MP C305 | Manuals - Page 156
    10. Troubleshooting Problem Causes Solutions Misfeeds occur frequently. The tray's side or end fences may not be set properly. • Remove misfed paper. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting . • Check that the side or end fences are set properly.
  • Ricoh Aficio MP C305 | Manuals - Page 157
    When You Have Problems Operating the Machine Problem Causes Solutions "Shutting down... Please wait. Main limit. Print jobs selected by users who have reached their print volume limits will be canceled. • For details about specifying print volume limits, see Security Guide . • To view the status
  • Ricoh Aficio MP C305 | Manuals - Page 158
    10. Troubleshooting Problem "The image data size is not valid. See the manual for required data." appears. "The must be JPEG. Specify the supported. image again. • If you cannot make copies as you want because of paper type, paper size, or paper capacity problems, use recommended paper. For
  • Ricoh Aficio MP C305 | Manuals - Page 159
    Have Problems Operating the Machine". Message Causes Solutions "Check paper size." An irregular paper size is set. If you press the [Start] key, the copy will start using the selected paper. "Clean the scanning glass. (Located next to the exposure glass.)" The scanning glass or guide plate
  • Ricoh Aficio MP C305 | Manuals - Page 160
    on the screen, follow the instructions to cancel the job. "Please wait." The destination list is being updated from the network using Web Image Monitor. Wait in user name For details about how to set does not have permission for permissions, see Security Guide . the selected function. 158
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    . • Press [Stop] to stop copying. • If you set [Memory Full Auto Scan Restart] in [Input/Output] of User Tools to [On], even if the memory becomes full, the If other messages appear, follow their instructions. • Settings that can be confirmed in System Settings or Facsimile Features on the control
  • Ricoh Aficio MP C305 | Manuals - Page 162
    . • Check that the correct SIP Server IP Address is listed in [SIP Settings] of [Facsimile Features]. For details about SIP Settings, see "Initial Settings", Fax . • For details about network problems, contact your administrator. The password registered for the SIP server is not the same as the
  • Ricoh Aficio MP C305 | Manuals - Page 163
    that the correct IPv4 address is specified for the machine in [System Settings]. For details about IPv4 address, see "Interface Settings", Connecting the Machine/ System Settings . • For details about network problems, contact your administrator. • Check that the correct IP address is specified for
  • Ricoh Aficio MP C305 | Manuals - Page 164
    10. Troubleshooting Message "Check whether there are any network problems." [14-01] Causes The DNS server, SMTP server, or folder specified details about these settings, see "Interface Settings" or "File Transfer", Connecting the Machine/ System Settings . • Check that the folder for transfer is
  • Ricoh Aficio MP C305 | Manuals - Page 165
    correctly. • SMTP Authentication • POP before SMTP • Fax Email Account For details about these settings, see "File Transfer", Connecting the Machine/ System Settings . • Check that the user ID and password for the computer with the folder for forwarding are correctly specified. • Check that the
  • Ricoh Aficio MP C305 | Manuals - Page 166
    File Transfer", Connecting the Machine/ System Settings . • For details about network problems, contact your administrator. • Check that the correct User Name and Password are listed in [Fax Email Account] of [System Settings]. For details about Fax Email Account, see "File Transfer", Connecting the
  • Ricoh Aficio MP C305 | Manuals - Page 167
    connected to the machine. • For details about network problems, contact your administrator. • Check that the following settings in [System Settings] are listed correctly. • the user name and password for [Fax Email Account] • the user name and password for POP before SMTP authentication For details
  • Ricoh Aficio MP C305 | Manuals - Page 168
    10. Troubleshooting Message Causes Solutions "Connection with LDAP server has failed. Check the server status." A network error has occurred and connection has failed. Try the operation again. If the message is still shown, the network may be busy. Check the settings for LDAP server in [System
  • Ricoh Aficio MP C305 | Manuals - Page 169
    problem settings." A network error has occurred Make settings correctly for the user and connection has failed. name and the password for LDAP server authentication. "Orig. scanned message appears on the screen, follow the instructions to cancel the job. "Put original back /or folder destinations,
  • Ricoh Aficio MP C305 | Manuals - Page 170
    is displayed. "You do not have the privileges to use this function." The logged in user name For details about how to set does not have permission for permissions, see Security Guide . the selected function. "The destination cannot be selected because its certificate is not currently valid
  • Ricoh Aficio MP C305 | Manuals - Page 171
    . "Email TX Result cannot be set because the specified destination's certificate is not currently valid." The user certificate (destination certificate) has expired. Solutions A new user certificate must be installed. For details about the user certificate (destination certificate), see Security
  • Ricoh Aficio MP C305 | Manuals - Page 172
    contains a destination(s) that does not have a certificate." There is no user certificate (destination certificate). For details about the user certificate (destination certificate), see Security Guide . "The specified destination for Email TX Result, which is registered to the program, has no
  • Ricoh Aficio MP C305 | Manuals - Page 173
    user action.) A new device certificate (PDF with digital signature) must be installed. For details about how to install a device certificate (PDF with digital signature), see Security Guide . "The email destination(s) which is registered to the program cannot be recalled because there is a problem
  • Ricoh Aficio MP C305 | Manuals - Page 174
    10. Troubleshooting • If "Check whether there are any network problems." appears, the machine is not correctly connected to the network or the settings of the machine are not correct. If you do not need to connect to a network, you can specify the setting so this message is not displayed, and then
  • Ricoh Aficio MP C305 | Manuals - Page 175
    toner. Wait a while. The machine is printing. Wait a while. This is the default ready message. The machine is ready for use. No action is required. The machine is resetting the print job. Wait until "Ready" appears on the display panel. The machine is changing settings • The settings are not
  • Ricoh Aficio MP C305 | Manuals - Page 176
    10. Troubleshooting Message Causes Solutions "Cannot connect with the Bluetooth interface. power switch, and then back on again. If the message appears again, contact your service representative. "Hardware Problem: HDD" An error has occurred in the hard disk. Turn off the main power switch
  • Ricoh Aficio MP C305 | Manuals - Page 177
    The size of the paper in the tray does not match the paper size specified in the printer driver. Select a tray containing paper that is the same size as the specified paper size. "Problem: Printer Font Error" An error has occurred in the Contact your service representative. font settings. 175
  • Ricoh Aficio MP C305 | Manuals - Page 178
    . Troubleshooting Message Causes Solutions "Problems with the wireless board. Please call service." user name For details about how to set does not have permission for permissions, see Security Guide service representative. The USB flash memory that features password protection or other security
  • Ricoh Aficio MP C305 | Manuals - Page 179
    "92: Error" "98: Error" Causes Solutions Parameters of the control code are invalid. Check the print settings. Printing was canceled by the Check that the data is valid. auto job cancel function due to a on again. If the message appears frequently, contact your service representative. 177
  • Ricoh Aficio MP C305 | Manuals - Page 180
    information has failed." Automatic registration of information for LDAP Authentication or Windows Authentication failed because the Address Book is full. For details about automatic registration of user information, see Security Guide . "Cannot store data of this size." The paper size exceeded
  • Ricoh Aficio MP C305 | Manuals - Page 181
    . Enter the correct classification code. The classification code is not supported with the printer driver. Select Optional for classification code. For details about how to specify classification code settings, see "Configuring Classification Codes", Print . Collate was canceled. Turn off
  • Ricoh Aficio MP C305 | Manuals - Page 182
    10. Troubleshooting Message Causes Solutions "Document Server is not available to use. Cannot store." You cannot use the Document Server function. • For details about using Document Server function, contact your administrator. • For details about how to set permissions, see Security Guide . "
  • Ricoh Aficio MP C305 | Manuals - Page 183
    unit count for Print Volume Use. The job has been cancelled." The number of pages the user is permitted to print has been exceeded. For details about Print Volum. Use Limit., see Security Guide . "Failed to obtain file system." PDF direct printing could not be performed because the file system
  • Ricoh Aficio MP C305 | Manuals - Page 184
    user." The user name for LDAP Authentication or Integration Server Authentication was already registered in a different server with a different ID, and a duplication of the user name occurred due to a switching of domains (servers), etc. For details about User Authentication, see Security Guide
  • Ricoh Aficio MP C305 | Manuals - Page 185
    server. Authentication has failed." "Output tray has been changed." Causes Solutions A memory allocation error occurred. PCL 5c Select a lower resolution on the printer driver. For details about how to change the resolution setting, see the printer driver Help. PCL 6 Select a lower resolution on
  • Ricoh Aficio MP C305 | Manuals - Page 186
    10. Troubleshooting Message Causes Solutions "Print overrun." Images were discarded while printing. PCL 5c Select a lower resolution on the printer driver. For details about how to change the resolution setting, see the printer driver Help. PCL 6 Select a lower resolution on the printer driver
  • Ricoh Aficio MP C305 | Manuals - Page 187
    correct. Check that the Login User Name and Login Password are correct. "You do not have a privilege The logged in user is not to use this function. This job allowed to use the selected has been cancelled." function. For details about how to set permissions, see Security Guide . "You do not
  • Ricoh Aficio MP C305 | Manuals - Page 188
    , or firewall and security settings might be blocking network connectivity." The destination computer name or folder name is invalid. Solutions • Check that the user name and password are correct. • Check that the ID and password for the destination folder are correct. • A password of 128 or more
  • Ricoh Aficio MP C305 | Manuals - Page 189
    the Control Panel Message Causes Solutions "Connection with the destination has failed. Check the settings. Entered path name might be incorrect, or firewall and security settings might be blocking network connectivity." An antivirus program or a firewall is preventing the machine connecting to
  • Ricoh Aficio MP C305 | Manuals - Page 190
    Troubleshooting Message Causes Solutions "Cannot write on the memory storage device. Check the memory storage device and machine settings name set at the time of scanning. network may be busy. • Check that the correct settings for LDAP server are listed in [Administrator Tools] of [System Settings
  • Ricoh Aficio MP C305 | Manuals - Page 191
    code is not correct. Please re-enter." You have entered an incorrect user code. Check the authentication settings, and then enter a correct user code. "Exceeded max. email size. Sending email has been cancelled. Check [Max. Email Size] in Scanner Features." The file size per page has reached the
  • Ricoh Aficio MP C305 | Manuals - Page 192
    can be entered, and then enter it again. For details about the maximum enterable number of characters, see "Values of Various Set Items for Transmission/Storage/ Delivery Function", Scan . "Exceeded max. number of files which can be sent at the same time. Reduce the number of the selected files
  • Ricoh Aficio MP C305 | Manuals - Page 193
    after the current file is sent." The maximum number of standby files was exceeded. There are 100 files waiting in the sending queue for e-mail, Scan to Folder, or delivery functions. Wait until files have been sent. "Exceeded max. number of stored files. Cannot send the
  • Ricoh Aficio MP C305 | Manuals - Page 194
    settings." The user name and password differ from those set for LDAP Authentication. For details about LDAP Authentication, see Security Guide . "Memory device error A non-writable medium is occurred. Check the memory being used. device." Use a different medium. "Memory is full. Cannot scan
  • Ricoh Aficio MP C305 | Manuals - Page 195
    specified paper tray. Load paper of the sizes listed in the message. For details about loading paper, see "Loading Paper", Paper Specifications and Adding Paper . "Orig. scanned for diffrnt fnctn." A function of the machine other than the Scanner function is being used such as the Copier function
  • Ricoh Aficio MP C305 | Manuals - Page 196
    Troubleshooting Message Causes Solutions "Scanner journal full. Cannot send data. Delete scan.journals in Scan.Features." "Print & Delete Scanner Journal" in [Scanner Features] is set the DeskTopBinder setting, and then change the password. "Selected file is currently in use. User name cannot
  • Ricoh Aficio MP C305 | Manuals - Page 197
    Waiting to send data..." status cleared) or the DeskTopBinder setting, and then delete the file. "Some page(s) are Scan Files to Folders function cannot contain the following characters: The file name cannot start or end with a period ".". "The number of destinations that can be entered manually
  • Ricoh Aficio MP C305 | Manuals - Page 198
    Troubleshooting do not have permission to delete, see Security Guide . "Transmission has failed. Insufficient memory network error occurred and the file could not be sent correctly. If the same message appears again after scanning again, the cause could be a mixed network, or else network settings
  • Ricoh Aficio MP C305 | Manuals - Page 199
    server was updated. The destination list is being updated from the network using Web Image Monitor. Solutions • Check whether the server using anti-virus software, add the program to the exclusion list in the application settings. For details about how to add programs to the exclusion list, see the
  • Ricoh Aficio MP C305 | Manuals - Page 200
    Troubleshooting Message Causes Solutions "You do not have the privileges to use this function." The logged in user name For details about how to set does not have permission for permissions, see Security Guide of the original, and then try to scan the original again. "The Digital Signature's
  • Ricoh Aficio MP C305 | Manuals - Page 201
    to install a device certificate (PDF with digital signature), see Security Guide . "XXX cannot be YYY because there is a problem with the Digital Signature's device certificate. Check the device certificate." (XXX and YYY indicate the user action.) There is no device certificate (PDF with digital
  • Ricoh Aficio MP C305 | Manuals - Page 202
    must be installed. For details about the user certificate (destination certificate), see Security Guide . A new user certificate must be installed. For details about the user certificate (destination certificate), see Security Guide . A new user certificate must be installed. For details about
  • Ricoh Aficio MP C305 | Manuals - Page 203
    enter them correctly. For details about Login User Name, Login Password, and DriverEncryp.Key, see Security Guide . "Authentication succeeded. However, the access privileges for scanner function has been denied." The logged in user name For details about how to set does not have permission for
  • Ricoh Aficio MP C305 | Manuals - Page 204
    remove jammed paper, see "Removing Jammed Paper", Troubleshooting . • When a misfeed occurs, replace the jammed originals. • Check whether the originals are suitable to be scanned by the machine. "Communication error has occurred on the network." A communication error has Check whether the client
  • Ricoh Aficio MP C305 | Manuals - Page 205
    the network cable is connected correctly to the client computer. • Check whether the Ethernet board of the client computer is recognized correctly by Windows. • Check whether the client computer can use the TCP/IP protocol. The application-specified scan conditions have exceeded the setting range
  • Ricoh Aficio MP C305 | Manuals - Page 206
    10. Troubleshooting Message Causes Solutions "Insufficient memory. Reduce Scanner memory is the scanning area." insufficient. • Reset the scan size. • Lower the resolution. • Set with no compression. For details about the settings, see TWAIN driver Help. The problem may also be due to the
  • Ricoh Aficio MP C305 | Manuals - Page 207
    • Check whether the machine is connected to the network correctly. • Deselect the personal firewall function of the client computer. For details about firewall, see Windows Help. • Use an application such as telnet to make sure SNMPv1 or SNMPv2 is set as the machine's protocol. For details about how
  • Ricoh Aficio MP C305 | Manuals - Page 208
    • Check whether the machine's host name is specified in the Network Connection Tool. For the WIA driver, check the [Network Connection] tab in the properties. • Use Web Image Monitor to set "LLMNR" of "IPv6" to [Active]. • In Windows XP, IPv6 addresses cannot be obtained from the host name. Specify
  • Ricoh Aficio MP C305 | Manuals - Page 209
    mark and logos are registered trademarks owned by Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. Microsoft, Windows, Windows Server, and Windows Vista are either registered trademarks or trademarks of Microsoft Corp. in the United States and/or other countries
  • Ricoh Aficio MP C305 | Manuals - Page 210
    Server 2003 R2 are as follows: Microsoft® Windows Server® 2003 R2 Standard Edition Microsoft® Windows Server® 2003 R2 Enterprise Edition • The product names of Windows Server 2008 are as follows: Microsoft® Windows Server® 2008 Standard Microsoft® Windows Server® 2008 Enterprise • The product names
  • Ricoh Aficio MP C305 | Manuals - Page 211
    key 36 Home screen 13, 39, 40 How to Read the Manuals 6 I Icon 39, 40, 41 Immediate Transmission 80, 81 Indicator 147 Information screen 9 Installing the printer driver 91 Internal tray 27, 29, 31 Internal tray 2 33, 34 Internal tray guide 26, 29, 31 Internet Fax 19 IP-Fax 19 J Journal
  • Ricoh Aficio MP C305 | Manuals - Page 212
    Reset key 36 Right cover 26, 28, 31 Running out of toner 144 S Sample Print 15 Saving paper 9 Scan to E-mail 21, 109 Scan to Folder 21, 101 Security functions 22 Send Later 85 Send Settings 116 Sending stored documents 87 Shared folder 102 Shortcut icon 12, 39, 40, 41 Simple Screen key
  • Ricoh Aficio MP C305 | Manuals - Page 213
    Two-Sided Combine 66 Two-sided paper 132 U Unauthorized copy prevention 24 Used toner 145 User code authentication 51 User Tools key 37 User Tools/Counter key 37 V Ventilation holes 26, 27, 28, 29, 30, 32 W Web Image Monitor 23, 121, 123 211
  • Ricoh Aficio MP C305 | Manuals - Page 214
    MEMO 212 EN GB EN US EN AU D118
  • Ricoh Aficio MP C305 | Manuals - Page 215
    © 2011
  • Ricoh Aficio MP C305 | Manuals - Page 216
    EN GB EN US EN AU D118-7500
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Read this manual carefully before you use this machine and keep
it handy for future reference. For safe and correct use, be sure to
read the Safety Information in "Read This First" before using the
machine.
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
Appendix
Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What You Can Do with This Machine
User Guide