Ricoh Aficio MP C3500 EFI Scanner Reference

Ricoh Aficio MP C3500 EFI Manual

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  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 1
    Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files to Folders 3 Storing Files Using the Scanner Function 4 Delivering Scan Files 5 Scanning Originals with the Network TWAIN Scanner 6 Various Scan Settings 7 Appendix Read this manual carefully before you use
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    manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual is meant as a guide only and is not
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    such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other consumables. ❖ Security Reference
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    Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided
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    by Searching the Machine's Address Book 29 Specifying the E-mail Subject 31 Specifying the E-mail Message 32 Selecting a Message from the List 32 Manual Entry of a Message 33 Simultaneous Storage and Sending by E-mail 34 Sending the URL by E-mail 35 2. Sending Scan Files to Folders Before
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    Scan Files Before Delivering Files 83 Outline of Scan File Delivery 83 Preparing to Deliver a File 84 Installing DeskTopBinder Lite from the Supplied CD-ROM 85 Network Delivery Scanner Screen 86 Basic Operation for Delivering Files 87 Switching to the Network Delivery Scanner Screen 90
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    When Using as a TWAIN Scanner 147 Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder 149 Software Supplied on CD-ROM 151 Quick Install...151 TWAIN Driver ...151 DeskTopBinder Lite 152 Values of Various Set Items for Transmission/Storage/Delivery
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    vi
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    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It
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    About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each function, see respective chapters. ❖ Sending scanned files There are several methods you can use to send captured data as files to computers. • Sending scan files by e-mail For
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    find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Network Delivery Scanner Screen". Reference p.13 "E-mail Screen
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    Simplified Display This section explains how to switch to the simplified display. When you press {Simplified Display}, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. AQI002S ❖ Example of Simplified
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    Confirmation Displays This section explains three confirmation displays: Check Modes, Preview and Transmission File Status. Check Modes This section explains items that are displayed and how to display the Check Modes screen. Use the Check Modes screen to check scanning and transmission settings.
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    Preview This section explains items that are displayed and how to display the Preview screen. Use the Preview screen to check that of originals have been scanned correctly. You can display the Preview screen when sending files by e-mail or Scan to Folder, delivering files, or simultaneously sending
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    Reference p.72 "Checking a Stored File Selected from the List" Transmission File Status This section explains items that are displayed and how to display the Transmission File Status screen. Use the Transmission File Status screen to check e-mail transmission, Scan to Folder, and delivery results.
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    ❖ Transmission File Status ARE009S 1. Date/Time Displays the time and date transmission was specified by this machine or the time and date when Completed, Error, or Cancelled was confirmed. 2. Transmission function icon Displays the icon of the transmission function used. 3. Destination Displays
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    User Tools / Counter}. For detailed setting method, see General Settings Guide. ❖ General Settings Items Description Switch Title Sets index to use book or the LDAP server. To search through an LDAP server, under [System Settings], register the LDAP server, and then set [LDAP Search] to [On
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    ❖ Send Settings Items Compression (Black & White) Compression (Gray Scale / Full Colour) High Compression PDF Level Max. E-mail Size Divide & Send E-mail E-mail Information Language No. of Digits for Single Page Files Stored File E-mail Method Description Specify a compression method for files
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    You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files mail server. 2. SMTP server You need to have an access to an e-mail server that supports SMTP (Simple Mail Transfer Protocol), to send scan files by email. However, it is not
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    [Scanner Features]. Note ❒ To connect the machine to the network using an IEEE 1394 cable or wireless LAN (IEEE 802.11b), an extended 1394 board or extended wireless LAN board is required respectively. For details, see Network Guide. ❒ Items to set up in [System Settings] vary depending on the
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    the screen also when sending the same files by both e-mail and Scan to Folder. 3. E-mail icon Indicates that the E-mail screen is displayed. 4. [Manual Entry] To specify destinations not registered in the address book, press this key, and then enter the e-mail addresses using the soft keyboard that
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    Sending Scan Files by E-mail Basic Operation for Sending Scan Files by E-mail This section describes the basic operation for sending scan files by e-mail. 1 A Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. B If the network delivery scanner screen
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    the selected destination again. ❒ In [System Settings], you can specify the administrator's [Sender Name]. For details, see General Settings Guide. ❒ Depending on the security setting, the the e-mail software of the recipient does not support Message Disposition Notification. ❒ By pressing {Check
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    Sending Scan Files by E-mail Reference p.17 "Switching to the E-mail Screen" p.107 "Various Scan Settings" 1 p.118 "Adjusting Image Density" p.119 "Setting of Original Feed Type" p.128 "Setting File Type and File Name" p.18 "Specifying E-mail Destinations" p.32 "Specifying the E-mail
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    Switching to the E-mail Screen Switching to the E-mail Screen This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E- 1 mail screen. If the network delivery scanner screen is being displayed, switch
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    from the machine's address book. Important ❒ To use this function, you must register the destinations in [System Settings] in advance. For details, see General Settings Guide. You can use the following methods to select destinations registered in the machine's address book: • Select a destination
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    Specifying E-mail Destinations If the target destination does not appear, take one of the following steps: • Display the destination by selecting its initial letter from the title • Display the destination by pressing [U] or [T] Note 1 ❒ Depending on the security setting, some destinations may
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    Sending Scan Files by E-mail Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destina- tion and select it. 1 A Press [Search Dest.]. B To search by destination name, press [Name]. To search by e-
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    I Press [OK]. Note ❒ If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] in the upper part on the screen has been selected registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected
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    soft keyboard appears so you can enter the e-mail address. B Enter the e-mail address. C Press [OK]. Note ❒ Depending on the security settings, [Manual Entry] may not be displayed. ❒ To change a registered destination e-mail address, press [Edit] to the left of the destination field to display the
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    ❒ To use this function, an LDAP server must be connected to the network. In addition, under [System Settings], the server must be registered and [LDAP Search] Guide. A Press [Search Dest.]. B Select the LDAP server that appears next to [Address Book]. Register the LDAP server in advance in [System
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    criteria that appear in [Advanced Search] are registered in the LDAP server. [Search Options] can be registered in [System Settings]. For details, see General Settings Guide. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed
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    character or characters are targeted. For example, to search for "ABC", enter "D". • [Fuzzy Search]: a vague search (The function of this vague search depends on the system supported by the LDAP server.) Reference p.154 "Sending E-mail" 25
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    and then specify the name and other information to be regis- tered. For details about specifying the information to be registered, see General Settings Guide. D Press [OK]. Note ❒ Depending on the security setting, [Prg. Dest.] may not appear. In such case, you cannot complete the registration. ❒ To
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    • Select the sender by searching the machine's address book Note ❒ Senders must be registered in advance under [System Settings]. For details, see General Settings Guide. ❒ In [System Settings], you can specify the administrator's e-mail address as the default sender name. This lets you send e-mail
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    Sending Scan Files by E-mail Using a Registration Number to Specify a Sender Name Select the sender from the destination list according to the registration number. 1 A Press [Sender Name]. B Press [Registration No.]. C Using the number keys, enter the five-digit registration number assigned to
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    Specifying the E-mail Sender Selecting the Sender by Searching the Machine's Address Book This section explains how to select the sender by searching the machine's ad- dress book. A Press [Sender Name]. 1 B Press [Search]. C To search by user name, press [Name]. To search by e-mail address,
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    Press [OK]. Note ❒ If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] in the upper part on the screen has been are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected sender
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    Specifying the E-mail Subject Specifying the E-mail Subject This section explains how to specify the e-mail subject. A Press [Subject]. 1 The soft keyboard appears. B Enter the subject. C Press [OK]. 31
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    a Message from the List You can select a message from the list. Important ❒ The messages that can be selected from the list must be registered in [System Settings] in advance. A Press [Text]. B Select a message. C Press [OK]. 32
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    Manual Entry of a Message You can enter the message manually. A Press [Text]. Specifying the E-mail Message 1 B Press [Manual Entry]. The soft keyboard appears so you can enter the message. C Enter the message. D Press [OK] twice. 33
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    Sending Scan Files by E-mail Simultaneous Storage and Sending by E-mail This section explains how to store a file and simultaneously send it by e-mail. 1 A Press [Store File]. B Make sure [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [File Name], and [
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    in [Scanner Features]. For details, see General Settings Guide. You can send the URL when you send a details about specifying the setting, see General Settings Guide. B Send a stored file by e-mail. settings for using Web Image Monitor, see Network Guide. ❒ Depending on the environment, even if you
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    Sending Scan Files by E-mail ❒ For details about the functions for displaying and downloading stored files using Web Image Monitor, see Copy/ Document Server Reference. ❒ To display details about the functions for managing stored files using Web Image Monitor, click [Help] on the upper right of
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    2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder.
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    folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network. Transferred files are stored on this server. It is essential to have need to have an FTP client program on the computer to connect to an FTP server. 38
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    Sending files to a NetWare server Before Sending Files by Scan to Folder 2 1. This machine You can send scan files to NetWare folders. To send scan files to NetWare folders, use the NCP protocol. 2. NetWare Server You can use this server to share files over the network via NetWare. By sending
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    IEEE 802.11b). B Make the necessary network settings in [System Settings]. If you have connected the machine to the network using an Ethernet cable, make is required respectively. For details, see Network Guide. ❒ Items to set up in [System Settings] vary depending on the network environment. For
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    addresses in [Address Book Management] under [Administrator Tools] from [System Settings]. These addresses can also be registered as groups. Note for Admin, see "Monitoring and Configuring the Printer", Network Guide. For details about registering addresses, see each application's Help.
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    when sending a file simultaneously by both Scan to Folder and e-mail. 3. Scan to Folder icon Shows that the Scan to Folder screen is displayed. 4. [Manual Entry] To specify destinations not registered in the address book, press this button to display the soft keyboard, and then enter the address of
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    Basic Operations When Using Scan to Folder Basic Operations When Using Scan to Folder This section describes the basic operations involved in using Scan to Folder. A Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. B If the network delivery scanner
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    Sending Scan Files to Folders H Specify the destination. You can specify multiple destinations. For details, see "Specifying Scan to Folder Destinations". I Press {Start}. If you are scanning batches, place the next originals. 2 Note ❒ If you have selected more than one destination, you can
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    Switching to the Scan to Folder Screen Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed
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    section explains how to select the destination from the machine's address book. Important ❒ To use this function, you must register the destinations in [System Settings] in advance. You can select a destination registered in the machine's address book by any of the following methods: • Select the
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    Specifying Scan to Folder Destinations Selecting a destination registered in the destination list Select the destination from the destination list. A In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears
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    Sending Scan Files to Folders C Press [OK]. By pressing [Change], you can change the selected destination. Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destina- 2 tion and select it. A Press [
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    [Advanced Search], such as [Name], [E-mail Address], and [Folder], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒ By
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    on the client computer in advance. 2 ❒ Depending on the operating system of the client computer, access to the shared folder may require the destination manually You can enter the path to the destination folder manually. A Press [Manual Entry]. B Press [SMB]. C Press [Manual Entry]
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    client computer. Press [Manual Entry] for the password to display the soft keyboard. 2 H Press [Connection Test]. A connection test is performed to , or password, a confirmation message appears. ❒ IPv4 address entry is supported by Windows98/Me/2000/XP, Windows NT4.0, and Windows Server 2003.
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    by browsing the network for destinations You can browse computers on the network for the destination folder, and then specify the path. A Press [Manual Entry]. 2 B Press [SMB]. C Press [Browse Network] under the path name field. Domains or workgroups on the network appear. D Select the domain or
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    to specify destinations when sending files to an FTP server. Entering the path to an FTP server manually You can enter the path to an FTP server manually. A Press [Manual Entry]. B Press [FTP]. C Press [Manual Entry] on the right side of the server name field. The soft keyboard appears. D Enter
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    user name according to the setting at the destination. Press [Manual Entry] to the right of the user name field to System Settings], press [Change] on the right side of the port number field. Enter a port number using the number keys, and then press {q}. K Press [Connection Test]. A connection
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    from the Machine's Address Book" Entering the path to an NDS tree or NetWare server manually You can enter the path to an NDS tree or NetWare server manually. A Press [Manual Entry]. B Press [NCP]. C Select the connection type. Press [NDS] to specify the folder in the NDS tree. Press [Bindery] to
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    [OK]. G Enter the user name for logging on to the NDS tree or NetWare server. Press [Manual Entry] to the right of the user name field. The soft keyboard appears. If you press [NDS] for [Connection Type], enter the user name, and then enter the name of the context containing the user
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    can browse the network and specify the path to a destination folder in an NDS tree or on a NetWare server. A Press [Manual Entry]. B Press [NCP]. 2 C Select the connection type. Press [NDS] to browse the NDS tree. Press [Bind- ery] to browse the NetWare server. D Press [Browse Network] under
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    Sending Scan Files to Folders ❒ If the selected NDS tree or NetWare server requires authentication, a login screen appears. Enter a user name and password for logging on to the NDS tree or NetWare server. If you log on to the NDS tree, enter a user name, and then enter the name of the context
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    Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. A information to be registered, see General Settings Guide. D Press [OK]. Note ❒ Depending on the security setting, [Prg. Dest.] may not appear
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    Sending Scan Files to Folders Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. 2 A Press [Store File]. B Make sure that [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [
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    3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e-mail or Scan to Folder. 61
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    Image Monitor, you can, over the network, view, download, or delete files stored in the machine. For details about DeskTopBinder Lite, see DeskTopBinder Lite-related manuals. For details about Web Image Monitor, see Web Image Monitor Help. 62
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    Before Storing Files Note ❒ Stored files will be deleted after a set period. For details about specifying the period, see General Settings Guide. ❒ Files stored under the scanner function cannot be printed from the machine's control panel. Print the files from a client computer after receiving
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    Storing Files Using the Scanner Function Basic Operation for Storing Scan Files This section describes the basic operation for storing scan files. A Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. B Place originals. C If necessary, press [Scan
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    Basic Operation for Storing Scan Files I Press [OK]. J Press {Start}. If you are scanning batches, place the next originals. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator
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    want to specify. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To specify a name not shown here, press [Manual Entry], and then enter the user name. D Press [OK] twice. Note ❒ Depending on the security setting, [Access Privileges] may
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    Specifying File Information for a Stored File Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name. A Press [Store File]. 3 The
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    Specifying a Password You can specify a password for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the 3 password can view the file. A Press
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    Displaying the List of Stored Files Displaying the List of Stored Files This section describes the list of stored files. Using the list of stored files, you can delete stored files or change the file data. List of Stored Files This section describes how the list of stored files is displayed. To
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    to be used for the search. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name. D Press [OK]. 70 The search begins, and then files belonging to the
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    Searching by file name You can search for a stored file by its file name. A Press [Select Stored File]. Displaying the List of Stored Files 3 B Press [File Name]. The soft keyboard appears. C Enter the file name. For information about how to enter characters, see About This Machine. D Press [OK].
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    Storing Files Using the Scanner Function Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files.
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    Stored File Preview Screen Checking Stored Files 3 1. [Zoom Out], [Zoom In] In previewing, you can reduce or enlarge the file image. 2 You can scroll the preview screen. 3. [Switch] You can switch to a preview of another page. 4. [Switch] You can switch to a preview of another file. ALQ022S 5.
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    files stored under the copier, Document Server, and manuals. ❒ For details about installing DeskTopBinder Lite, see "Installing DeskTop- Binder Lite from the Supplied CD-ROM". Reference p.85 "Installing DeskTopBinder Lite from the Supplied Image Monitor, see Network Guide. ❒ For details about
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    Sending a Stored File Sending a Stored File You can either send the selected file or the URL of the file location. This section mainly explains how to select the files you want to send by e-mail or Scan to Folder, or deliver using the network delivery scanner. For details about operating
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    URL of the file location can be sent. This setting must be made in advance in [Scanner Features]. For details, see General Settings Guide. Reference p.14 "Basic Operation for Sending Scan Files by E-mail" p.43 "Basic Operations When Using Scan to Folder" 3 p.87 "Basic Operation for Delivering
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    a client computer using Web Image Monitor or DeskTopBinder. For detail about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. 77
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    [OK]. D Press [Change User Name]. E Enter a new user name. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name. 78
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    machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. ❒ Depending on the security setting, [Change Access Priv.] may appear in- stead of [Change User Name]. For details about
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    stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. 80
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    the stored file. Important ❒ Be sure not to forget the password. If you forget it, consult the system admin- istrator of the machine. A Press [Select Stored File]. 3 The list of stored files appears. Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. 81
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    Storing Files Using the Scanner Function 3 82
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    • Delivering the file by e-mail • Storing the file in a selected folder ZZZ513S For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software. 3. Client Computer How to check a file from the client computer depends on the delivery method. For
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    supplied with the ScanRouter delivery software. Note ❒ To connect the machine to the network using an IEEE 1394 cable or wireless LAN (IEEE 802.11b), an extended 1394 board or extended wireless LAN board is required respectively. For details, see Network Guide. ❒ Items to set up in [System Settings
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    . For the subsequent installation steps, see the Setup Guide displayed from the [DeskTopBinder Lite Setup] dialog box. Note ❒ Before you start the installation, check the system requirements for Desk- TopBinder Lite. For details, see "Software Supplied on CD-ROM". ❒ You can install the software
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 94
    the e-mail address. For details about how to send a file by e-mail via the delivery server, see the ScanRouter delivery 86 software manual. ALQ009S 5. Destination List The list of destinations registered in the delivery server appears. If all of the destinations cannot be displayed, press [U] or
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    Basic Operation for Delivering Files Basic Operation for Delivering Files This section describes the basic operation for delivering scan files using the network delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 96
    sending e-mail by SMTP. For details about specifying this setting, see the ScanRouter delivery software manual. Note, however, that if the e-mail software used at the destination does not support Message Disposition Notification, e-mail notification that the e-mail has been opened may not be sent
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    Delivery Destinations" p.99 "Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server" p.95 "Specifying the Sender" p.22 "Entering an E-mail Address Manually" p.5 "Check Modes" p.6 "Preview" 4 p.100 "Simultaneous Storage and Delivery" 89
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    Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the network delivery scanner screen. A Press [Delivery Dest.]. 4
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    Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. Selecting Destinations Registered in the Delivery Server's Address Book This section explains how to select destinations registered in the delivery server's address book
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    by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A Press [Reg. No.]. 4 B Using the number keys, enter the three-digit registration number, and then press
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    Specifying Delivery Destinations Selecting destinations by searching the delivery server's Destination List In the delivery server's Destination List, you can search for destinations and select them. A Press [Search Dest.]. 4 B To search by destination name, press [Name]. To search by comment, press
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    Delivering Scan Files Note ❒ The Comment search function searches for destinations by comment information, which is a registration item required by the ScanRouter delivery software. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 103
    Specifying the Sender Specifying the Sender This section explains how to specify the e-mail sender when sending a file by email via the delivery server. You can specify the sender by any of the following methods: • Select the sender from the sender list in the delivery server's Destination List •
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    006 Press {6}, and then press {q}. D Press [OK]. By pressing [Change], you can change the selected destination. Note ❒ For details about specifying [Short ID], see the manuals supplied with the ScanRouter delivery software. 96
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    Specifying the Sender Selecting a Sender by Searching the Delivery Server's Destination List This section explains how to select a sender by searching the delivery server's Destination List. A Press [Sender Name]. 4 B Press [Search]. C To search by destination name, press [Name]. To search by
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    Delivering Scan Files F If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search by [Name] and [Comment]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria. 4 G Press [
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    Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by email via the delivery server. A Press [Subject]. 4 The soft
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    Delivering Scan Files Simultaneous Storage and Delivery This section explains how to store a file and simultaneously deliver it. A Press [Store File]. 4 B Make sure that [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see
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    use the network TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM. For details about installing the TWAIN driver, see "Installing the TWAIN Driver from the Supplied CD-ROM". ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder, must
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    it. 5 ZZZ514S 1. This Machine Scans an original after receiving a scan instruction from a client computer, and then sends the scan file over the network the scanner using an application, such as DeskTopBinder Lite, that supports the network TWAIN scanner. Receives the files scanned by the machine
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 111
    Driver from the Supplied CD-ROM". Note ❒ To connect the machine to network using an IEEE 1394 cable or wireless LAN (IEEE 802.11b), an extended 1394 board or extended wireless LAN board is required respectively. For details, see Network Guide. ❒ For details about [System Settings], see General
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    Driver]. C The installer of the TWAIN Driver starts. Follow the instructions. Note 5 ❒ Before you start the installation, check the system requirements for the TWAIN driver. For details about the system requirements, see "Software Supplied on CD-ROM". ❒ You can install the software using the
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 113
    Basic Network TWAIN Scanner Operation Basic Network TWAIN Scanner Operation This section describes the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder and the TWAIN driver must be
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 114
    you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals. ❒ The model name of the connected scanner appears in the title bar of the Scanner Control dialog box. If there is more than one scanner of the same
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 115
    6. Various Scan Settings This section describes various scan settings. Scan Settings This section explains how to make Scan settings. A Press [Scan Settings]. B Specify resolution, scan size, and other settings, as required. C Press [OK]. 107
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    Various Scan Settings Items for Specifying Scan Settings This section describes the items for Scan Settings. Scan Type Select a scan type that is appropriate for your original. ❖ [Black & White: Text] Appropriate to increase OCR readability using an OCR-compliant application. • [Dropout Colour]
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 117
    Items for Specifying Scan Settings Resolution Select resolution for scanning originals. Select [100 dpi], [200 dpi], [300 dpi], [400 dpi], or [600 dpi] as the scanning resolution. Note ❒ If [High Compression PDF] is selected as the file type, you cannot select [100 dpi] and [600 dpi]. For details
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    Various Scan Settings Relationship of original of mixed sizes and scan size This section explains differences you need to be aware of when scanning originals of the same width but different length (such as A3&A4 or B4&B5) using the original position setting and size. • If you select [Mixed Sizes],
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    C Press [Custom Size]. Items for Specifying Scan Settings D Specify Original Size (X1 and Y1) using the number keys, and then press {q}. For example, set X1 to 300 mm and Y1 to 200 mm. 6 E Set Start Position (X2 and Y2) to 0 mm, and then press {q}. For example, set X2 and Y2 to 0 mm, and press
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 120
    Various Scan Settings Note ❒ You can specify original sizes (X1 and Y1) of 140 mm or larger. ❒ To scan an original that is smaller than 140 mm, make settings as though you were scanning a section of an original that is larger than 140 mm. For example, to scan a CD label on the exposure glass,
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 121
    Items for Specifying Scan Settings Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area within an original. To scan a section of an original, measure Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 122
    Various Scan Settings ❖ Example 3 Original is placed in the orientation in the ADF ARE004S Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the original. 6 A Press [Scan Settings]. B Press [Scan Size]. C Press [Custom Size]. D Specify Original Size (X1 and Y1) using
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 123
    Items for Specifying Scan Settings E Specify Start Position (X2 and Y2) using the number keys, and then press {q}. For example, set X2 to 30 mm and Y2 to 20 mm. F Specify Scan Area (X3 and Y3) using the number keys, and then press {q}. For example, set X3 and Y3 to 80 mm. G Press [OK]. H Check Scan
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    Various Scan Settings How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom size. ❖ Original orientation setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original. To display [Original
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 125
    Items for Specifying Scan Settings Edit Make editing settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width. If you select [Same Width], you can specify, in mm, a uniform width for deletion all around the original (top, bottom, left, and right sides).
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 126
    density when [Auto Density] is selected, under [Scanner Features], select [Background Density of ADS (Full Colour)]. For details, see General Settings Guide. 6 Note ❒ If you select [Black & White: Text], [B & W: Text / Line Art], or [B & W: Text / Photo] for [Scan Type] under [Scan Settings], [Auto
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 127
    Setting of Original Feed Type Setting of Original Feed Type This section explains Original Feed Type settings such as orientation and scan sides of originals. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 128
    Various Scan Settings ❖ ADF Original orientation top edge placed first top edge touches rear of ADF Control Panel Key Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand. Even if the actual
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 129
    Setting of Original Feed Type Original Settings This section explains the settings for the scanning the sides of originals. One-sided original This section explains the settings for scanning only one side of originals. A Press [Original Feed Type]. B In [Original Settings], select [1 Sided Original
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 130
    Various Scan Settings Two-sided original This section explains the settings for scanning both sides of originals. A Press [Original Feed Type]. B In [Original Settings], select [2 Sided Original]. C In [Page Opening Orientation], select [Top to Top] or [Top to Bottom] according to the binding
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 131
    . ❒ Stamping may continue if scanning is interrupted, depending on the cause of interruption. ❒ Replace the stamp cartridge when stamp begins to fade. For details, see Troubleshooting. 123
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 132
    in [Wait Time for Next Original(s): SADF] under [Scanner Features]. For details about [Wait Time for Next Original(s): SADF], see General Settings Guide "Scan Settings". A Press [Original Feed Type]. B Select [Batch] or [SADF]. 6 C Press [OK]. Note ❒ If [SADF] is selected, scanning starts as soon as
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 133
    Setting of Original Feed Type Divide This section explains settings for dividing multiple originals by a specified number of pages and then sending them. A Press [Original Feed Type]. B Press [Divide]. C Press [Change], and then use the number keys to enter the number of pages you want to divide
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 134
    originals even if [Batch] is not selected in [Original Feed Type]. For details about [Wait Time for Next Orig.: Exposure Glass], 126 see General Settings Guide.
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 135
    the countdown is resumed. For details about [Wait Time for Next Orig.: Exposure Glass] and [Wait Time for Next Original(s): SADF], see General Settings Guide. ❒ If [SADF] is selected, scanning from the exposure glass is enabled after scanning from the ADF. If this happens, you must press {Start} to
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 136
    by e-mail or Scan to Folder. Important ❒ To deliver files, set the file type using the delivery server computer. For de- tails, see the manuals supplied with the ScanRouter delivery software. ❒ Files are stored in TIFF or JPEG format. If [Store Only] is selected for [Store File], file type cannot
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 137
    Folder. It cannot be selected when sending and storing files simul- taneously. ❒ Adobe Acrobat Reader/ Adobe Reader 5.0 and later versions support High 6 Compression PDF. ❒ High Compression PDF files created by this machine cannot be printed using PDF Direct Print function. ❒ High Compression
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 138
    Various Scan Settings Setting File Name This section explains the procedure for setting a file name. Scanned file will be given a file name consisting of the time and date of scanning, 4-digit page number, etc. • Single-page and divided multi-page files are assigned file names that contain the date
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 139
    number. Change the number under [Scanner Features], [No. of Digits for Single Page Files]. You can select 4 or 8. For details, see "Send Settings", General Settings Guide. 131
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 140
    Various Scan Settings Security Settings to PDF Files This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF and High Compression PDF files only. Encrypting PDF files Set a password to
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 141
    F In [Password], press [Enter]. Setting File Type and File Name G Enter a password, and then press [OK]. The password entered here will be required to open the PDF file. H Enter the password again, and then press [OK]. I In [Encryption Level], select [40 bit] or [128 bit]. J Press [OK] twice.
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 142
    Various Scan Settings Changing security permissions for PDF files Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is possible only
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    F In [Password], press [Enter]. Setting File Type and File Name G Enter a password, and then press [OK]. The password entered here will be required to change the security settings of the PDF file. H Enter then password again, and then press [OK]. I Select the security permission setting. You
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 144
    Various Scan Settings Programs You can register frequently used settings in the machine memory and recall them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or by pressing {Clear Modes} unless the content is
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 145
    Programs Registering Frequently Used Setting To register frequently used settings in a program: A On the initial scanner screen, make the settings you want to register in a program. B Press {Program}. ARE010S 6 C Press [Program]. D Select the number of the program in which you want to register the
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 146
    Various Scan Settings Recalling a Registered Content To recall settings registered in a program and use them for scanning: A Press {Program}. B Press [Recall]. C Press the number of the program you want to recall. Settings registered in the program are recalled and the initial scanner screen 6
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 147
    Programs Changing a Registered Program To change the settings registered to a program: A Press {Program}. B Press [Recall]. C Press the number of the program you want to recall. D Change settings of the program. E Press the number of the program you want to recall. F Press {Program}. G
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 148
    Various Scan Settings Deleting a Program To delete a registered program: A Press {Program}. B Press [Delete]. C Press the number of the program you want to delete. 6 D Press [Yes]. The program is deleted, and the initial screen reappears after a moment. Changing the Registered Program Name To
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 149
    Programs Registering Initial Values for Initial Display This section explains how to set defaults for the initial screen, which appears when the machine is turned on or when settings are cleared or reset. The following settings can be registered as defaults: Scan Settings, 1 Sided /2 Sided Original,
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 150
    Various Scan Settings Scan Settings When Using Twain Scanner This section explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner To correctly display the top/bottom
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 151
    Scan Settings When Using Twain Scanner Placing Originals The following table shows the relationship between the original orientation and the Scanner Properties dialog box settings: ❖ Exposure Glass Original Orientation TWAIN Scanner Control Dialog Box Key top edge touches top left of exposure
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 152
    Various Scan Settings When Scanning Originals of Mixed Sizes Using TWAIN Scanner This section explains the differences between scanning mixed-size originals using the TWAIN scanner and normal scanning. • If [Auto detect(Mixed-size)] is selected in the [Original Size:] list, the machine de- tects the
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 153
    7. Appendix The appendix details specifications of the scanner function and explains supplementary settings. Relationship between Resolution and Original Size This section explains the relationship between resolution and original size. Resolution and original size are inversely related. The higher
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 154
    Appendix When Using E-mail, Folder Sending, Storing or Network Delivery Function This section explains the relationship between resolution and scan size when using the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ If [Black & White: Text], [B & W: Text / Line Art], [B &
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 155
    machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help. ❖ If [Binary(Text)], [Binary(Photo)], [Gray Scale], [8 Colors], or [8 Colors(Photo)] is selected in [Col./Grad.:] The originals can be scanned using combinations marked with in the table if Original Orientation is
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 156
    Appendix ❖ If [16770K colors] is selected in [Col./Grad.:] The originals can be scanned using combinations marked with if Original Orientation is L. in the table 100 200 300 400
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 157
    Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder This section explains the relationship between the file type specified for scanning originals and the
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 158
    Appendix ❒ When you specify Full Colour, Gray Scale, or Auto Colour Select for Scan Type, and single page TIFF/JPEG or multi-page TIFF is selected as the file type, refer to the table below for how to place originals. Originals placed in orientations that are not recommended in the table might
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 159
    ROM This section explains the applications on the supplied CD-ROM. Quick Install This section explains folder on the CD-ROM: \DRIVERS\TWAIN ❖ System requirements • Computer hardware PC/AT-compatible machines that support the operating system properly This driver cannot be used in RISC-based
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 160
    for stored files. For details about DeskTopBinder Lite, see DeskTopBinder Lite manuals or DeskTopBinder Lite Help. ❖ File path DeskTopBinder Lite is stored in System requirements • Computer hardware PC/AT-compatible machines that support the following operating system properly • Operating system
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 161
    Software Supplied on CD-ROM ❖ Software installed with DeskTopBinder Lite • Auto Document them using DeskTopBinder Extended Features. For details about Function Palette, see DeskTopBinder manuals. • SmartDeviceMonitor for Client SmartDeviceMonitor for Client provides functions for continuous device
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 162
    Appendix Values of Various Set Items for Transmission/Storage/Delivery Function This section explains the values of various transmission/storage/delivery function settings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 163
    Values of Various Set Items for Transmission/Storage/Delivery Function Folder transmission The following table tells you the maximum values of the Scan to Folder function settings. Item Maximum value Comments Number of path name charac- 128 alphanumeric charac- - ters on SMB ters Number of
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 164
    can 30 files - select at the same time Storable number of files 7 2,000 files This is the total number of files stored under the scanner, copier, document server, and printer functions. Storable number of pages 9000 pages This is the total number of files stored under the scanner
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 165
    maximum number of desti- nations you can specify differs depending on which ScanRout- er delivery application you are using. For details, see the manu- als supplied with the ScanRout- er delivery application. - 7 157
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 166
    Appendix Specifications The following table tells you the specifications of the scanner. 7 158 Scan method Flatbed scanning Scan speed When using the E-mail/Scan to Folder/Network Delivery Scanner function: Black and white: 63 page/min (Original size: A4K, Scan Type: Text , Resolution: 200 dpi
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 167
    INDEX A Address Book, 12, 41, 48 ADF, 116, 119, 142 Adjusting image density, 118 Advanced search, 20, 23, 29, 48 Auto Colour Select, 108 Auto density, 118 Auto-run program, 151 B Batch, 124 Bindery, 55, 57 Black & White, 108 C CD-ROM, 151 Change, 77, 78 Changing a password, 81 Changing a user name,
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 168
    M Managing stored files, 77, 78, 80, 81 Manual entry, 22, 33, 50 Mixed sizes, 110, 144 Multi-pages, 149 N NCP, 55, 57 NDS, 55, 57 NetWare, 39, 55, 57 Network delivery, 146 O One
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 169
    Storing, 62, 146 Storing scan files, 34, 60, 64, 100 Subject, 99 Subject/Text, 31, 32, 33 Switching screen, 17 network delivery scanner screen, 90 Scan to Folder, 45 Symbol, 1 T Template size, 109 Text, 108 TIFF, 149 TIFF/JPEG, 128 Transmission function folder transmission, 155 sending e-mail, 154
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 170
    162 GB GB AE AE B224-7707
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 171
    Declaration of Conformity "The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives." Copyright © 2006
  • Ricoh Aficio MP C3500 EFI | Scanner Reference - Page 172
    Operating Instructions Scanner Reference GB GB AE AE B224-7707
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Operating Instructions
Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
Sending Scan Files to Folders
Storing Files Using the Scanner Function
Delivering Scan Files
Scanning Originals with the Network TWAIN Scanner
Various Scan Settings
Appendix
1
2
3
4
5
6
7