Ricoh Aficio MP C3500 EFI Fax Reference
Ricoh Aficio MP C3500 EFI Manual
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- Ricoh Aficio MP C3500 EFI | Fax Reference - Page 1
FAX Option Type C4500 Operating Instructions Facsimile Reference 1 Transmission 2 Other Transmission Features 3 Reception 4 Changing/Confirming Communication Information 5 Storing a Document 6 Fax via Computer 7 Appendix Read this manual carefully before you use this machine and keep it handy for - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 2
manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual Windows operating systems are as - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 3
such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other consumables. ❖ Security Reference - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 4
Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 5
for This Machine i How to Read This Manual 1 Symbols ...1 Names of Major Functions 1 Reading the Display 2 Reading the Display Panel and Using Keys 3 Simplified Display...5 Function List ...6 1. Transmission Transmission Modes 9 Selecting Type of - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 6
IP-Fax Destination 83 Search by E-mail Address 86 Search Using Advanced Search 88 Search by Registration Number 91 On Hook Dial ...93 Manual Dial ...95 Sender Settings...97 Advanced Features 100 Setting SUB Codes for Transmission 100 Setting a password 103 Setting SEP Codes for Reception 103 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 7
142 Substitute Reception 143 Receiving documents unconditionally 144 Receiving documents according to parameter-specified settings 144 Reception Modes 146 Manual Reception 146 Auto Reception...146 Switching the Reception Mode 147 Receiving Internet Fax Documents 148 Auto E-mail Reception 148 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 8
Printing Options 157 Print Completion Beep 157 Checkered Mark...157 Centre Mark ...158 Reception Time ...158 Two-Sided Printing 159 180-degree rotation printing 160 Multi-Copy Reception 160 Image Rotation...161 Page Separation and Length Reduction 162 Page Reduction...163 TSI Print ( - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 9
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File 200 Printing Received and Stored Documents 201 Deleting Received and Stored Documents 202 Printing a File Received with Memory Lock 203 Personal Boxes 205 Personal Boxes ...205 Printing Personal Box Documents - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 10
Specifying Options 243 To send a fax document at a specific time 243 To print a sender stamp 243 To attach a cover sheet 244 To specify two-sided printing 244 To display preview 244 Saving as files ...244 To store the fax document on the Document Server 245 Checking Transmission Using LAN-Fax - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 11
. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at . Names of Major Functions This machine's major functions are referred to in this manual as follows: • Internet Fax (by specifying an e-mail address) → Internet - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 12
User Parameters (switch 17, bit 3) in the Facsimile Features menu. ❒ To manually return to the standby display, do one of the following: • If you Tools/Counter} key. Reference "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 13
Reading the Display Panel and Using Keys This section explains key functions and messages that appear on the control panel. ❖ Initial Display ALV008S 1. Displays the date, time, and ma- chine status. Displays the name, facsimile number of the destination, and the size of the original when - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 14
the Address Book" p.117 "Other Transmission Features" p.169 "Changing/Confirming Communication Information" p.215 "Storing a Document" p.261 "Checking the Memory Status" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 15
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. AQI002S ❖ Example of a - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 16
the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see "Facsimile Features", General Settings Guide. ❖ General Settings Function name Quick Operation Key Switch Title Search Destination Communication Page Count Adjust Sound Volume Box Setting Box - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 17
being saved. The administrator can be specified for managing documents stored on the machine after fax documents are received. This function is available on systems that allow routing of e-mail received via SMTP. Specify whether or not received fax documents are to be printed on both sides of the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 18
display the Internet Fax icon or not. Use this function to select a line type when the machine is connected to a G3 analog line. Program information to be shown on the display of the other machine and printed from changing the user tools. Reference 8 "Facsimile Features", General Settings Guide - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 19
1. Transmission This section explains basic transmission operations such as specifying a transmission mode or destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receiver and confirm with - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 20
Transmission Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX]. 1 Note ❒ You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes} key is - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 21
deleted files. Simply turning off the power by pressing the operation switch does not delete stored documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ If memory is full (0% appears in "Memory" at the upper right of the screen), Memory Transmission is disabled - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 22
Transmission C Make the scan settings you require. 1 D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see "Using the Address Book to Specify - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 23
" p.72 "Using the Address Book to Specify Destinations" p.74 "Specifying Group Destinations" p.75 "Selecting Destinations from Recent Destinations" p.272 "Maximum Values" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 24
Transmission Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. 1 A Make sure [Immed. TX] is not highlighted. B Place the first page of the original face down on the exposure glass. C Specify a destination. D Make the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 25
Parallel Memory Trans- mission in the following cases: • When the line is busy and could not be connected to • With Send Later • When you store an original for Memory Transmission while another com- munication is not automatically printed. Reference "Facsimile Features", General Settings Guide 15 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 26
Transmission Automatic Redial If a fax document could not be sent because the line was busy or an error oc- curred during transmission, the line is switched to another at five-minute inter- 1 vals and redial is attempted up to five times. If redialing fails after four redials, the machine - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 27
Transmission Modes Note ❒ To avoid accidentally pressing the wrong Destination key, you can set the machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu. 1 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 28
Transmission C Select the scan settings you require. 1 D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see "Using the Address Book to Specify - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 29
Transmission Modes Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. A Press [Immed. TX]. 1 B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 30
Transmission Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other 1 transmission settings before transmitting. A Press [Check Modes], and then check the transmission settings. The following display appears. B After checking the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 31
in the Facsimile Features menu. When using a SIP server, you can send by specifying SIP user name. You can also transmit to a G3 facsimile connected to the public switched telephone network (PSTN) via a gateway (T.38-compliant). You can receive IP-Faxes in the same manner as standard faxes. 21 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 32
machine must be connected to a LAN and set up correctly under Initial Settings in the Facsimile Features menu. ❒ The facsimile function of this machine cannot be used with IPv6. ❒ Before using this function, configure the network in the System Settings menu. Note ❒ IP-Fax supported by this machine - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 33
IP-Fax Functions Reference p.141 "Types of Reception" "Connecting the Machine", General Settings Guide "System Settings", General Settings Guide 1 "Facsimile Features", General Settings Guide Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 34
the Facsimile Function", Troubleshooting. Reference "Troubleshooting When Using the Facsimile Function", Troubleshooting Functions Not Available for IP-Fax Transmission You can use the following functions with standard fax transmission, but not IPFax transmission: • On hook dial • Manual dial 24 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 35
You can also print or forward received e-mail messages. ALT002S Important ❒ To use Internet Fax functions, this machine must be connected to a LAN and set up correctly in "System Settings". ❒ The facsimile function of this machine cannot be used with IPv6. ❒ To send Internet Fax documents, in the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 36
Transmission Note ❒ The Internet Fax function supported by this machine is compliant with ITUT Recommendation T.37. 1 File Status)" "Connecting the Machine", General Settings Guide "System Settings", General Settings Guide "Facsimile Features", General Settings Guide Notes on Using - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 37
Facsimile Function", Troubleshooting Functions Not Available by E-mail Transmission The following functions are supported with standard fax transmission, but not with Internet Faxing. • Immediate Transmission • Closed Network transmission • SUB Code Transmission • On Hook Dial • Manual Dial • JBIG - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 38
Transmission Functions Not Available by E-mail Reception The following functions are supported with standard fax reception, but not with 1 Internet Faxing. • Memory Lock Reception • SEP Code Reception • Authorized Reception per Sender • Reception File Print Quantity per Sender E- - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 39
the receiver's reception capability cannot be registered. If you know the receiver's reception capability, you can set it manually. ❖ Requesting a Reception Notice When the receiver's machine supports T.37 full mode and is programmed as a full mode machine in the Address Book, the machine requests - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 40
Transmission Placing Originals Place the original on the exposure glass or the ADF. For details about how to 1 place originals, see the following: • Placing originals on the exposure glass "Placing Originals on the Exposure Glass", Copy/Document Server Reference • Placing originals into the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 41
Placing Originals Note ❒ To scan multiple originals using the Auto Document Feeder (ADF), set originals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does 1 not use paper of the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 42
p.40 "Transmission with Image Rotation" p.47 "Scan Size" p.264 "Registering a priority function using a program" "Facsimile Features", General Settings Guide "Placing Originals", Copy/Document Server Reference Setting the Original Orientation When you store documents in the Document Server, set - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 43
Placing Originals D Press [OK]. The selected original orientation appears in "Original Feed Type". E Specify a destination, and then press the {Start} key. 1 Reference p.215 "Storing a Document" Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 44
Transmission A Place the original, and then select the scan settings you require. B Press [Original Feed Type]. 1 C Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ ]. Make sure that the specified original orientation matches the orientation of - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 45
E Select [Top to Top] or [Top to Bottom]. Placing Originals 1 F Select [1st Sheet] or [2nd Sheet]. To cancel two-sided transmission, press [1 Sided Original]. The display returns to that of step D. Select [2nd Sheet] if you want to send a cover sheet as the first page. G Press [OK]. "2 Sided - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 46
Transmission Acceptable Original Sizes Where original is set Acceptable original size 1 Maximum number of sheets Paper thickness Exposure glass Up to A3 (297 × 420 mm), 1 ---- 11" × 17" (279 × 432 mm) ADF, one-sided docu- B6 JIS L to A3 L (up to 1200 ment mm long) 51/2" × 81/2" K to 11" - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 47
Placing Originals Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an 1 A3, 11"×17" area is scanned. ❖ Exposure Glass ❖ ADF AAG019S ❖ Maximum scan area The following shows the maximum scan area: • Memory Transmission: 297 × - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 48
Transmission Note ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ Even if an original is correctly placed on the exposure glass or in the ADF, a 1 margin of 3 mm (0.1") around each edge of the original may not be sent. ❒ If the receiver uses paper of - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 49
11"×17"L 8 1/2"×14" L 8 1/2"×11" KL 5 1/2"×8 1/2" K × ADF - Auto detect × - Unable to auto detect Note ❒ You can select from 81/2" × 13", 81/4" × 13", 8" × 13" with User Tools (System Settings). See "System Settings", General Settings Guide. 39 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 50
Transmission Reference "System Settings", General Settings Guide 1 Transmission with Image Rotation Generally, place A4, 81/2"×11" originals in the landscape orientation (L). If you place an A4, 81/2"×11" original in the portrait - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 51
Placing Originals Stamp When sending a fax document using the ADF, the machine can stamp a circle mark at the bottom of the original. When sending a two-sided document, the document is marked at the bottom of the front page and top of the rear page. 1 Important ❒ Stamp only works when scanning - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 52
cannot turn the Stamp function on or off while an original is being scanned. Reference p.264 "Registering a priority function using a program" "Facsimile Features", General Settings Guide "Adding paper, Toner and Staples", Troubleshooting 42 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 53
Super Fine (optional) ❖ Scan Size: Auto Detect, Regular, Area, Mixed Original Sizes ❖ Density (Contrast): Auto Density, Manual Density (seven levels), Combined Auto and Manual Density Scan Type If the original contains photographs, illustrations, or diagrams with complex shading patterns or grays - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 54
Transmission A Press [Scan Settings]. 1 B Make sure that [Scan Type] is selected. C Select the scan type you require, and then press [OK]. Note ❒ If you select [Text / Line Art], [Text / Photo], or [Photo], the transmission will take longer than when [Text] is selected. ❒ If you send a fax document - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 55
Scan Settings JBIG Transmission If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods. 1 Important ❒ This function is not available with Internet Fax function. ❒ This function requires that the other - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 56
Transmission A Press [Scan Settings]. 1 B Press [Resolution]. C Select the resolution you require, and then press [OK]. 46 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 57
to receive fax documents at Super Fine resolution. ❒ The machine supports Standard, Detail, Fine (with the optional expansion memory), and Super When placing different size originals into the ADF, adjust the document guide to the largest original. ❒ Small-size originals may be sent at a slight - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 58
Transmission Auto Detect Detects the size of the first page and scans all pages using that size. 1 If the machine cannot detect the original size, a confirmation message appears. Place the original again. A Place the originals. B Press [Scan Settings]. C Press [Scan Size]. D Make sure that [ - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 59
E Press [OK]. Scan Settings 1 "Auto Detect: Same Size" appears above [Scan Settings]. F Specify a destination and press the {Start} key. Regular The placed original is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL, A3L, 81/2"×11"KL - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 60
Transmission D Press the size of the originals to be sent. 1 81/2"×11" indicates LT. 81/2"×14" indicates LG. 11"×17" indicates DLT. E Press [OK]. The selected size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 61
C Press [Scan Size]. D Press [Area 1] or [Area 2]. Scan Settings 1 E Press [OK]. The specified size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. 51 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 62
Transmission Mixed Original Sizes Select this to individually scan the size of originals loaded into the ADF. For ex- ample, when A3L and A4K size originals are sent together, usually all are sent 1 using the size of the first original. By selecting Mixed Original Sizes, the machine scans and - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 63
E Press [OK]. Scan Settings 1 "Auto Detect: Mixed Sizes" appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel Mixed Original Sizes, press [Mixed Original Sizes] again before pressing [OK] in step D. ❒ When using Mixed Original Sizes, the machine sends - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 64
Density The appropriate density setting for the original is automatically selected. A Make sure that [Auto Density] is selected. ❖ Manual Density Use manual density to set density manually. You can select one of seven density levels. A If [Auto Density] is selected, press [Auto Density] to turn - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 65
Scan Settings ❖ Combined Auto and Manual Density You can only adjust density for photographs, illustrations, or diagrams if the original has a dark background. You can select one of seven density levels. A - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 66
Transmission Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different density, 1 resolution, and scan type setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 67
Select a line port or protocol to be used for standard fax or IP-Fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of 1 three ports. Important ❒ To add more fax lines, the optional extra G3 interface unit is required. ❖ G3 G3 is selected after power - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 68
Transmission A Press [Select Line]. 1 B Select the line you want to use. If you select "G3 Auto", the machine will use any available line. This increases efficiency. When one optional extra G3 unit is installed When two optional extra G3 units are installed When H.323/SIP are set to "On" 58 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 69
shows the first communication that was initiated. Reference p.264 "Registering a priority function using a program" "Facsimile Features", General Settings Guide Simultaneous Broadcast Using Multiple Line Ports The Standard Broadcast function sends faxes one at a time to multiple destinations in - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 70
Transmission Specifying a Destination This section explains how to specify a destination. 1 Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. Note ❒ The display shows the percentage of free memory space for storing originals. Since fax numbers, IP-Fax destinations and e- - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 71
Specifying a Destination Reference p.57 "Changing the Line Port" p.61 "Entering a pause" p.62 "Entering a tone" 1 p.72 "Using the Address Book to Specify Destinations" p.79 "Registering Entered Destinations to the Address Book" p.272 "Maximum Values" Entering a pause Press [Pause] when - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 72
Transmission Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). 1 When you press [Tone], the machine dials the number using tonal signals. This section explains how to - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 73
of the fax number. Important ❒ Specify the protocol to be used in [Select Line] in advance. A Make sure that [Fax] is selected. B Press [Manual Entry]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". C Enter the IP-Fax destination, and then - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 74
Communicating indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual Entry] may not appear, and you may be unable to enter the as operable with this machine, contact your local reseller or service representative. ❒ Methods of entering a destination vary depending on - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 75
Book" p.272 "Maximum Values" "Entering Text", About This Machine "Facsimile Features", General Settings Guide Regarding IP-Fax destinations Depending on the network to which this machine is connected or this machine's configuration, enter the IP-Fax destination as follows: ❖ When not using - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 76
gatekeeper, and is available only in the network to which the gatekeeper is connected. ❒ Pay attention to the number of telephone number digits set in the as [Sender] in advance using "Address Book Management" in "System Settings". ❒ Internet Fax is executed in only Memory Transmission that starts - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 77
to switch the type of transmission to Internet Fax. 1 B Specify the sender. For details about specifying senders, see "Sender Settings". C Press [Manual Entry]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". D Enter the e-mail address destination - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 78
lights and transmission starts. Note ❒ Depending on security settings, [Manual Entry] may not appear, and you may be unable to enter Values". ❒ If "Auto Specify Sender Name" is set to "On" in "System Settings", the sender is automatically specified and you can omit the procedure for specifying a - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 79
these settings, see "System Settings", General Settings Guide and "Special Operations under Windows", Network Guide. • In "System Settings", "SMTP" in the other party's fax machine must be: • compatible with Internet Fax • connected to the same LAN as this machine • have its reception protocol set to - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 80
Transmission You can send Internet Fax documents directly to their destinations without go- ing through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. However, with this feature the domain part of the destination's e- mail address is read as the SMTP server's - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 81
with the [Use device address] check box selected, the SMTP server setting specified on this machine is enabled. Reference p.233 "Sending Fax Documents from Computers" "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 82
Transmission Using the Address Book to Specify Destinations When destinations are programmed in a destination list, you can specify a des- 1 tination by selecting a Destination key from the destination list. The programmed name appears on Destination key. Press [Fax] or [Internet Fax] to - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 83
To check the contents of Destination keys, print the destination list. Reference "System Settings", General Settings Guide 1 "Registering Addresses and Users for Facsimile/Scanner Functions", Gen- eral Settings Guide Switching the titles in the Address Book There are three types of titles for - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 84
Transmission Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to 1 all destinations in that Group using just a few keystrokes. Destinations programmed in a group are indicated by . Important ❒ In the destination list, program an individual - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 85
key to deselect it. Reference p.272 "Maximum Values" "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Selecting Destinations from Recent Destinations The machine stores - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 86
Transmission A Place the original, and then select the scan settings you require. B Press [Recent]. 1 C Select the destination you want to redial to, and then press [OK]. D Press the {Start} key. Note ❒ You can select Internet Fax and IP-Fax destinations from Recent Destina- tions as well. ❒ When - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 87
the {User Tools/Counter} key. APS007S B Press [System Settings]. C Press [Administrator Tools]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Press [New Program]. For a description of the subsequent procedure, see "System Settings", General Settings Guide. 77 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 88
. For details about installation, see "Monitoring and Configuring the Printer", Network Guide, or, for information about the Address Book, see the relevant Help. Reference "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 89
] and enter any necessary information. For details about registering destinations, see "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide. C Press [OK]. Note ❒ Depending on security settings, [Prg. Dest.] may not appear, and you may be unable to register the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 90
addresses, only one address can be retrieved by the search. The address retrieved by the search depends on the searching method supported by the LDAP server. However, the address programmed first is normally retrieved. Reference p.272 "Maximum Values" "System Settings", General Settings Guide 80 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 91
Searching for a Destination in the Address Book Search by Destination Name Follow these steps to search for a destination registered in the Address Book by name. 1 A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 92
Transmission D Press [Name]. 1 E Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press Backspace], and [Delete All], and then enter the destination name again. F Confirm the characters you entered, and then press [Start Search]. When - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 93
G Select a destination. Searching for a Destination in the Address Book 1 If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Reference "Entering Text", About This Machine Search by - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 94
Transmission B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. 1 C Press [Fax Destination]. D Enter the number you want to search for, and then press [OK]. To search for an IP-Fax destination, - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 95
Searching for a Destination in the Address Book E Confirm the entered fax numbers, and then press [Start Search]. 1 When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 96
Transmission Search by E-mail Address Follow these steps to use an e-mail address to search for a destination registered 1 in the destination list. A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 97
D Press [E-mail Address]. Searching for a Destination in the Address Book 1 E Enter the e-mail address you want to search for, and then press [OK]. If you enter a wrong e-mail address, press Backspace], or [Delete All], and then enter the e-mail address again. F Confirm the entered characters, - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 98
Transmission G Select a destination. 1 If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Search Using Advanced Search Follow these steps to search for a destination registered in the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 99
Searching for a Destination in the Address Book C Press [Fax] or [Internet Fax] to switch the transmission type to fax/IP-Fax or Internet Fax. 1 D Press [Advanced Search]. E Press the key for each condition, and then enter a partial string. The following conditions can be specified for Address Book - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 100
fuzzy search. This item appears when selecting an LDAP server in step B. The perform- ance of fuzzy search depends on the search method supported by the LDAP server. G Press [OK]. H Press [Start Search]. When the search is finished, the search result appears. I Select a destination. If the required - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 101
for LDAP servers by specify- ing the Search Options under Program / Change / Delete LDAP Server under System Settings. For details about setting Search Options, see "Sys- tem Settings", General Settings Guide. 1 ❒ The string you enter in the [Name] condition field is read as the first or last - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 102
Transmission C Enter a registration number using the number keys, and then press [#]. 1 While usually a registration number is displayed in the five-digit format, you do not need to enter the first zeros of a registration number. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 103
The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. 1 Important ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax. A Place the original, and then select - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 104
Transmission D When the line is connected and you hear a high-pitched tone, press the {Start} key. The transmission On Hook Mode Release Time, see "Facsimile Features", General Settings Guide. Reference p.72 "Using the Address Book to Specify Destinations" "Facsimile Features", General Settings - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 105
Manual Dial Manual Dial Pick up the handset of the external telephone and dial. When the line is connect- ed and you hear a Address Book, see "Using the Address Book to Specify Destinations". D When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 106
Transmission Note ❒ When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the handset of the external telephone. You must first press the operation switch to turn on the machine. 1 Reference p.72 "Using the Address Book to Specify - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 107
❒ In the destination list, register senders, specify their e-mail addresses, and set the User Name as [Sender] in advance using "Address Book Management" in "System Settings". ❒ If user authentication is set, the user logged in is set as sender. The transmission result is sent to the logged-in user - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 108
Transmission D Confirm the selected sender, and then press [OK]. 1 E To print the sender's name on the receiver's sheet, press [Stamp Sender Name] to highlight it. If you enable this function, the sender's name (user name) appears on the receiver's sheet, lists, and report. F To confirm the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 109
number of uses by each user. ❒ To cancel the Sender Name, cancel the transmission. See "Canceling a Transmission". Reference p.108 "Canceling a Transmission" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 110
Transmission Advanced Features This section describes how to specify a destination using advanced features. 1 Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission. A SUB Code is an ID consisting of numbers, q, p, and spaces. Document - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 111
C Press [Option Setting]. D Press [SUB Code Transmission]. Advanced Features 1 E Press [OK] twice. The standby display appears. F Enter the fax number of a destination or an IP-Fax destination. G Press [Adv.Features]. H Make sure that [SUB Code] is selected. I Press [Transmission SUB Code]. 101 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 112
Press the {Start} key. If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to inform you of this. When this "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 102 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 113
Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Setting SEP Codes for Reception Follow these steps to enter a Code you entered. This function enables the machine to utilize services that use the polling function or receive documents from multiple destinations - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 114
Transmission B Press [Option Setting]. 1 C Press [SEP Code Reception]. D Press [OK] twice. The standby display appears. E Enter the fax number of a destination or an IP-Fax destination. F Press [Adv.Features]. G Make sure that [SEP Code] is selected. H Press [Reception SEP Code]. 104 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 115
reports. Reference p.136 "SEP Code Reception" p.262 "Registering and Changing Keystroke Programs" p.272 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 105 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 116
and reports. Reference p.262 "Registering and Changing Keystroke Programs" p.272 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide SEP Code RX Reserve Report This report is printed after SEP Code Reception is set up. You can use this report to - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 117
menu. ❒ You can display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference p.197 "Journal" "Facsimile Features", General Settings Guide 107 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 118
Transmission Canceling a Transmission This section explains how to cancel a fax transmission. 1 Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 119
Canceling a Transmission Note ❒ Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted 1 Follow these steps to cancel a transmission while the Communicating indicator is lit. A Press the {Clear/Stop} key. APS003S You can also cancel a - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 120
Transmission D Press [OK]. 1 To cancel another file, repeat steps B and D. To cancel stopping transmission, press [Cancel]. E Press [Exit]. The standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 121
Canceling a Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in des- 1 tination or with the originals after storing. To cancel Memory Transmission - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 122
Transmission C Select the file you want to cancel. 1 If the desired file is not shown, press [U] or [T] to find it. There are cases when a destination may not be selected as the destination appears as "p", depending on the security settings. D Press [Stop Transmission]. E Press [OK]. To cancel - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 123
F Press [Exit] twice. Canceling a Transmission 1 The standby display appears. Note ❒ To delete some destinations from a broadcast, see "Deleting a Destination from a Simultaneous Broadcast". ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 124
Transmission Confirming a Transmission A Press [Change TX / Info]. 1 B Press [Check / Stop Transmission File]. C Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 125
D Press [Check / Change Settings]. Confirming a Transmission 1 E Confirm a transmission, and then press [Exit]. F Press [Exit] twice. The standby display appears. 115 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 126
1 This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Important ❒ If you use Parallel Memory Transmission 04, bit 5) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 116 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 127
Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later lost documents. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ This function is unavailable with - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 128
key allows you to omit step B. ❒ You can cancel the transmission setup for Send Later. See "Canceling a Transmission". Reference p.108 "Canceling a Transmission" "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 129
, allowing the originator to verify the transmission was received. 2 Important ❒ The Reception Notice feature is only available if the receiver supports MDN (Message Disposition Notification). A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Press - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 130
broadcast e-mail using Reception Notice. The documents are sent to the destinations in the order in which they were specified. Reference "Facsimile Features", General Settings Guide 120 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 131
of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. Reference "Facsimile Features", General Settings Guide 121 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 132
Other Transmission Features Confirming Transmission Results by E-mail Use this function to confirm the transmission results by sending an e-mail notification to the specified destination. Important 2 ❒ Register the e-mail address of the destination for e-mail notification in the destination list - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 133
of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. Reference "Facsimile Features", General Settings Guide 123 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 134
Other Transmission Features Entering the Subject Allows you to enter a subject for the e-mail document you want to send. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Press [Subject]. D Enter the subject. 124 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 135
then press the {Start} key. Note ❒ For convenience, program frequently-used subjects in advance in "Pro- gram / Change / Delete User Text" in "System Settings". ❒ If you send e-mail without setting a subject, a subject is automatically in- serted. For details about how the subject is automatically - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 136
Other Transmission Features Reference p.28 "E-mail Subject" p.149 "Received Images" p.272 "Maximum Values" "Entering Text", About This Machine "System Settings", General Settings Guide 2 "Facsimile Features", General Settings Guide 126 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 137
for the e-mail document you want to send. Important ❒ Program text strings in advance in "Program / Change / Delete E-mail Mes- sage" in "System Settings". A Place the original, and then select the scan settings you require. 2 B Press [TX Mode]. C Press [Text]. D Select a text, and then press - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 138
. ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. 2 Reference "System Settings", General Settings Guide "Facsimile Features", General Settings - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 139
Program a standard message in "Program / Change / Delete Standard Mes- sage" in the Facsimile Features menu. See "Facsimile Features", General Settings Guide. A Place the originals, and then select the scan settings you require. B Press [TX Mode]. C Press [Option Setting]. D Press [Standard Message - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 140
for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.132 "Label Insertion" "Facsimile Features", General Settings Guide Auto Reduce When this function is turned on, if the receiver's paper is smaller than the size of the original you are sending, the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 141
Transmission Options Important ❒ If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. 2 A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 142
Other Transmission Features Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destina- 2 tions in the Address Book, and also set " - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 143
a default, program it in advance in "Program / Change / Delete Standard Message" in the Facsimile Features menu. Reference p.129 "Standard Message Stamp" "Facsimile Features", General Settings Guide 133 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 144
Other Transmission Features Closed Network If you turn this function on, transmission will only take place if the destination's Closed Network Code is the same as yours. This function can stop you accidentally sending information to the wrong place. Important 2 ❒ You need to register a Closed - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 145
Transmission Options Reference "Facsimile Features", General Settings Guide SUB Code Transmission Enable this function to perform SUB Code Transmission. Important 2 ❒ This function is not available with Internet Fax. ❒ To perform SUB Code Transmission, a - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 146
2 Reference p.100 "Setting SUB Codes for Transmission" p.262 "Programs" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide SEP Code Reception Enable this function to perform SEP Code Reception. Important ❒ This - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 147
. Using the Quick Operation key allows you to omit step B and step C. Reference p.103 "Setting SEP Codes for Reception" p.262 "Programs" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 148
Other Transmission Features Fax Header Print When the Fax Header is set to on, the stored name is printed on the receiver's paper. In some cases, you may want the other party to receive an unmarked copy of your original. To do this, switch Fax Header off. 2 You can store two Fax Headers; "First - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 149
keys to specify the receiver, the first header name is printed on the receiver's paper. To print the second header name, contact 2 your service representative. ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 150
Other Transmission Features 2 140 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 151
Print" is set to on. ❒ If the Substitute Reception is used, a fax document is not printed: it is stored in memory. ❒ This machine supports Standard, Detail, Fine (with the optional expansion memory), and Super Fine (with the optional expansion memory) resolutions for reception. If you do not have - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 152
is turned on. Use this report to identify lost documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ The machine may not be able to receive large numbers of documents . You can print those documents by operating the machine or a connected computer, as necessary. 142 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 153
Types of Reception Reference "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 154
documents using Substitute Reception. Problems Causes Solutions The machine switch 05, bit 2, 1) in the Facsimile Features menu. Problems h is lit. Causes Paper is jammed. h is lit Troubleshooting. Add paper. For details about adding paper, see "Adding paper, Toner and Staples", Troubleshooting - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 155
of the other end matches the Closed Network Code of this machine. • Disable The machine does not receive any documents. Reference "Facsimile Features", General Settings Guide "Adding paper, Toner and Staples", Troubleshooting "Clearing Misfeeds", Troubleshooting 145 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 156
external telephone is required to use this machine as a telephone. Manual Reception When a telephone call comes in, the machine rings. If the call is a fax document, you must switch manually to facsimile mode. A When the machine rings, pick up the handset - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 157
RX Mode]. 3 B Select the reception mode, and then press [OK]. The standby display appears. To cancel the selection, press [Cancel]. Reference "Facsimile Features", General Settings Guide 147 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 158
Password Authentication (SPA) for all client connections] is selected in Windows Server 2003, System Settings". When you select auto-reception, set the reception interval in minutes. ❒ E-mail can be received manually. Reference p.149 "Manual E-mail Reception" "System Settings", General Settings Guide - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 159
Manual E-mail RX]. 3 The machine accesses the server to check for e-mail and receives any new e-mail. B Check the message, and then press [Exit]. The standby display appears. Reference "Facsimile Features", General Settings Guide and e-mail address, see "System Settings", General Settings Guide. 149 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 160
Sender Name setting and other functions. ❒ The display format of the subject varies according to Stamp Sender Name and other settings. Reference p.28 "E-mail Subject" "System Settings", General Settings Guide 150 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 161
to the network delivery server. Delivery of received documents can be set in "System Settings". Note ❒ If the destination specified is an e-mail address, the received machine, regardless of manufacturer. Reference "System Settings", General Settings Guide "Facsimile Features", General Settings - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 162
back to the requesting party. ❒ You can transfer data received from any fax machine, regardless of manufacturer. Reference "Facsimile Features", General Settings Guide SUB Code Transfer Report You can check the results of transmission to Receiving Stations. The machine prints this report when it has - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 163
folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders. For details, see "Facsimile Features", General Settings Guide. ❒ For the maximum number of destinations you can program in a group, see "Maximum Values". 153 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 164
will not be received and the machine reports an error if SMTP reception is not set under "System Settings". Also, the SMTP server sends an error notification to the originator. ❒ If an error until the set timeout. Reference p.148 "Auto E-mail Reception" "System Settings", General Settings Guide 154 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 165
Reception Functions Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. 3 ALT006S Important ❒ Before routing e-mail received via SMTP, you first must set "SMTP RX File Delivery Settings" to "On" in the Facsimile Features menu. ❒ Depending on security - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 166
the maximum number of destinations you can program in a group, see "Maximum Values". Reference p.272 "Maximum Values" "Facsimile Features", General Settings Guide JBIG Reception If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 167
using "Adjust 3 Sound Volume" in the Facsimile Features menu (set the volume to the mini- mum level). Reference "Facsimile Features", General Settings Guide Checkered Mark When this function is turned on, a Checkered Mark is printed on the first page of fax documents to help you separate them - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 168
function using Centre Mark in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide Reception Time You can have the date, time, and file number printed at the this function, contact your service representative. Reference "Facsimile Features", General Settings Guide 158 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 169
Printing Options Two-Sided Printing You can have a received document printed on both sides of a sheet. Important 3 ❒ To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 170
size are printed on the same paper. Some stored documents may be unavailable for this printing option. 3 Reference "Facsimile Features", General Settings Guide 180-degree rotation printing When printing on both sides of the paper, this machine rotates images as shown in the diagram. CP2B02E0 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 171
Quantity in the Facsimile Features menu. ❒ The machine will use Memory Reception for Multi-copy Reception. Reference "Facsimile Features", General Settings Guide 3 Image Rotation If you have set paper in the standard tray K, incoming fax documents are automatically rotated to fit onto the paper - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 172
the split position and about 10 mm (0.39") of the split area is duplicated on the top of the second sheet. Note ❒ Your service representative can customize this function with the following settings: • Reduction • Print split mark • Overprinting • Overprinting length • Guideline for split ❒ You can - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 173
printing quality may not be as good as usual. Reference p.162 "Page Separation and Length Reduction" "Facsimile Features", General Settings Guide TSI Print (Transmitting Subscriber Identification Print) Usually the sender's Fax Header is printed on received documents. When you receive an Internet - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 174
Reduction" p.163 "Page Reduction" "Facsimile Features", General Settings Guide Setting priority trays With the same size of paper loaded into multiple You can perform this setting in "Paper Tray Priority: Facsimile" in "System Settings". Note ❒ When a different size of document from the priority - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 175
where it left off. • If any documents or reports were being printed manually, the printer does not resume printing. Perform the operation from the beginning again. Reference "Facsimile Features", General Settings Guide Having incoming documents printed on paper from the bypass tray You can print - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 176
If you use this function, Image Rotation and 180-degree rotating printing are not possible. Reference "Facsimile Features", General Settings Guide Where Incoming Documents Are Delivered - Output Tray You can specify the output tray or output position to facilitate separation of received documents - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 177
❒ You can turn this function on or off with the User Parameters (switch 19, bit 0) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 167 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 178
Reception 3 168 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 179
4. Changing/Confirming Communication Information This section explains the features of [Change TX / Info], which you can use to confirm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the {Start} key (after scanning originals), - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 180
Changing/Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. A Press [Change TX / Info]. 4 B - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 181
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change] for the destination you want to delete. 4 F Press the {Clear/Stop} key to delete the destination, and then press [OK]. APS003S Pressing the {Clear/Stop} key deletes by single digits the fax number or IP- - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 182
Changing/Confirming Communication Information Adding a Destination You can add a destination for broadcasting. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file to which you want to add a destination. 172 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 183
by pressing [Fax] or [Internet Fax]. To add an e-mail address, switch the type of transmission to Internet Fax by pressing [Internet Fax]. Then, press [Manual Entry] and enter the e-mail address. You can also program a SUB Code or SEP Code by pressing [Adv.Features]. G Press [Exit]. Repeat from step - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 184
Changing/Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. A Press [Change TX / Info]. 4 B Press [ - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 185
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change TX Time]. 4 F Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 186
Changing/Confirming Communication Information Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select a file whose SMTP server setting you want to change. 176 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 187
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change]. 4 F Press [SMTP]. G Select [Yes] or [No], and then press [OK]. 177 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 188
Changing/Confirming Communication Information H Press [OK]. I Press [Exit]. 4 Repeat from step C to change the SMTP server settings of other recipients. J Press [Exit] twice. The standby display appears. 178 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 189
Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file you want to print. If - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 190
Changing/Confirming Communication Information D Press [Print]. If you want two-sided printing, press [Print on 2 Sides]. 4 To cancel printing, press [Cancel]. The display returns to that of step C. E Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 191
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). A Press [ - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 192
set whether or not to display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference 4 "Facsimile Features", General Settings Guide 182 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 193
Resending a File Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. Important ❒ Set "Store documents in memory that could not be transmitted" to "On" in User Parameters (switch 24, bit - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 194
or 72 hours, depending on the setting you make in User Parameters (switch 24, bit 1) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 184 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 195
Checking the Transmission Result (Transmission File Status) Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. A Press [Change TX / Info]. 4 B Select - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 196
documents are sent to the receiver, confirm the same File No. 4 Reference p.272 "Maximum Values" "Facsimile Features", General Settings Guide Confirming by Report Print reports for confirmation. ❖ Memory Transmission If a document cannot be sent, a Communication Failure Report is automatically - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 197
188 "Immediate TX Result Report (Immediate Transmission)" p.192 "Print Journal" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner", General Settings Guide Confirming by Report and E-mail You can confirm transmission results using both the E-mail TX - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 198
machine. (However, this does not mean the e-mail was delivered.) Reference p.189 "Communication Failure Report" "Facsimile Features", General Settings Guide Immediate TX Result Report (Immediate Transmission) If you turn this report on, a report is printed after every Immediate Transmission so you - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 199
was sent successfully, the Page column gives the total number of pages sent successfully. Reference "Facsimile Features", General Settings Guide 4 Communication Failure Report This report is printed when a document could not be successfully transmitted with Memory Transmission. If the machine - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 200
Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. A Press [Change TX / Info]. 4 B Press [Reception File Status]. C - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 201
with operations for this function. Using the key allows you to omit step A. Reference 4 p.272 "Maximum Values" "Facsimile Features", General Settings Guide Confirming by Report Print a report to confirm reception results. Journal Print the Journal to confirm the latest reception results. For - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 202
journal if you require a record of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: "All", "Print per File No.", or "Print per User". "Maximum Values". Reference p.272 "Maximum Values" "Facsimile Features", General Settings Guide 192 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 203
All Prints the results of communications in the order made. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [All]. D Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. E Press [Exit] twice. The standby - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 204
Changing/Confirming Communication Information Print per File No. Prints only the results of communications specified by file number. A Press [Change TX / Info]. 4 B Press [Print Journal]. C Select [Print per File No.]. D Enter a 4-digit file number. If you make a mistake, press [Clear] or the {Clear - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 205
Print per User Prints the results of communications by individual senders. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [Print per User]. D Select a user. Press [Cancel] if the user is not registered. The display returns to that of step C. E Press [OK] after - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 206
Changing/Confirming Communication Information F Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. G Press [Exit] twice. The standby display appears. 4 196 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 207
Journal This section explains the items printed in the Journal. Print Journal 4 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 208
Shows the sender's name. 11. File number Shows file management numbers. Note ❒ To prioritize a fax number or name programmed in the destination list, contact your service representative. 198 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 209
by e-mail begins with "Journal". Reference "Facsimile Features", General Settings Guide Journal by e-mail If the setting is made so that the set the administrator e-mail address, see "System Settings", General Set- tings Guide. ❒ Depending on security settings, the Destination/Sender name - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 210
received and stored documents using a Web Image Monitor or DeskTopBinder. Reference p.255 "Viewing Fax Information Using a Web Browser" p.272 "Maximum Values" "Facsimile Features", General Settings Guide DeskTopBinder's manuals and Help 200 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 211
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. A Press [Change TX / Info]. 4 B Press [Print / Delete Stored Reception File]. C Select a file to be - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 212
Changing/Confirming Communication Information Reference p.272 "Maximum Values" "Facsimile Features", General Settings Guide Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk. A Press [Change TX / Info]. 4 B Press [Print / Delete Stored - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 213
Power Failure Report is printed so you can confirm which documents have been deleted. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. A Confirm that the Confidential File indicator is blinking. APS005S B Press [Change TX / Info]. C Press [Print Memory Lock - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 214
you print a Memory Lock File, it is deleted. Reference p.200 "Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File)" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 215
Power Failure Report is printed so you can confirm which documents have been deleted. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ Documents delivered to registered destinations are deleted from Personal Boxes. Note ❒ If a receiver is not assigned, you - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 216
Changing/Confirming Communication Information Printing Personal Box Documents Follow these steps to print a document received into a Personal Box. A Make sure that the Confidential File indicator is lit. 4 APS005S B Press [Change TX / Info]. C Press [Print Personal Box File]. D Select the box with - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 217
. ❒ The passwords for Personal Boxes can be programmed under "Box Setting" in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide Confidential File Report You can check whether a document was received to a Personal Box. Note ❒ You can turn this function on or off - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 218
in advance. A password can be set in "Box Setting" in the Facsimile Features menu. Reference p.209 "Storing Documents in Information Boxes" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 219
Information Boxes Storing Documents in Information Boxes Follow these steps to store a document in an Information Box. A Press [Change TX / Info]. 4 B Press [Store / Delete / Print Information Box File]. C Select the box in which you want to store the file. When there are pre-programmed files, a - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 220
Changing/Confirming Communication Information E Place the original, and then select the scan settings you require. You can also select the following settings: • Original Orientation 4 • Original Settings • Stamp F Press the {Start} key. The machine starts to scan the original. To stop - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 221
Information Boxes Printing Information Box Documents Follow these steps to print a document stored in an Information Box. A Press [Change TX / Info]. 4 B Press [Store / Delete / Print Information Box File]. C Press [Print]. D Select the box that contains the stored file you want to print. You - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 222
Changing/Confirming Communication Information F Press the {Start} key. If you want two-sided printing, press [Print on 2 Sides] before pressing the {Start} key. To stop printing before pressing the {Start} key, press [Cancel]. The display re- turns to that of step D. To stop printing after pressing - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 223
Information Boxes E If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of 4 step D. F - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 224
Changing/Confirming Communication Information 4 214 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 225
. You can send and print multiple stored documents as a single document, and also send them with scanned originals at the same time. Follow the instructions under [Select Stored File] when sending or printing stored documents. Important ❒ Data stored in the machine can be lost if there is an error - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 226
after a certain number of days. You can change this setting using "Auto Delete File in Document Server" under "System Settings" . See "System Settings", General Settings Guide. ❒ You cannot check received and stored documents through the Document Server. ❒ Documents in the Document Server can be - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 227
Sending a Stored File A Place the original, and then select the scan settings you require. Set "Original Orientation" correctly. If you do not, the top/bottom orientation of the original will not be displayed correctly in the preview. B Press [Store File]. C Select [Send & Store] or [Store Only]. - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 228
System Settings", General Settings Guide Programming a user name A Press [User Name]. 5 B Press the user name to be programmed. Press the title key to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 229
Reference "Entering Text", About This Machine Setting a file name A Press [File Name]. Sending a Stored File B Enter the file name. 5 C Press [OK]. Reference "Entering Text", About This Machine Setting a password A Press [Password]. 219 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 230
the user names, file names, and passwords of stored documents. ❒ You cannot use the following transmission methods: • Immediate Transmission • Parallel Memory Transmission • On Hook Dial • Manual Dial A Press [Select Stored File]. 220 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 231
B Select the documents to be sent. Sending a Stored File When multiple documents are selected, they are sent in the order of selection. • Press [Queue] to arrange the order of the documents to be sent. • Press [File Name] to place the documents in alphabetical order. • Press [User Name] to - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 232
Storing a Document D When you want to add your originals to stored documents and send them all at once, press [Original + Stored File] or [Stored file + Original]. When sending only stored documents, proceed to step E. When [Original + Stored File] is pressed, the machine sends the originals, and - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 233
[User Name] A Select [User Name]. 5 B Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name. Forward matching is used when searching for a user name. C Select the file to be sent. 223 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 234
Storing a Document Specifying documents by [File Name] A Select [File Name]. B Enter the name of the document to be sent, and then press [OK]. 5 Forward matching is used when searching for a file name. C Select the file to be sent. Displaying a preview A Select the document you want to send. Press - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 235
C Check the preview. Sending a Stored File • Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image. • Press to scroll the preview image. • Press [Switch] for "Display File" to display another selected file. • Press [Switch] for "Display Page" to change the displayed page. D - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 236
Storing a Document B Select the document to be printed. Press the Thumbnail key to switch the screen to thumbnail display. C If you select a document with a password, enter the password, and then press [OK]. 5 If the document does not have a password, proceed to step D. D Press [Print File] or [ - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 237
Sending a Stored File Note ❒ Only documents stored using the facsimile function can be printed. ❒ When printing originals that were not stored using the Mixed Original Siz- es function, paper sizes might differ according to whether printing is through the facsimile function or the Document Server. - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 238
Storing a Document C If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step D. D Change the desired information of the stored document. Press the keys for the items you want to change. 5 E Press [ - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 239
[OK]. Press the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the user code. Note ❒ Depending on the security settings, [Change Access Priv.] might - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 240
Storing a Document Changing the file name A Press [Change File Name]. B Press [Backspace] or [Delete All], and then re-enter the file name. 5 C Press [OK]. Reference "Entering Text" About This Machine Changing the password A Press [Change Password]. 230 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 241
Sending a Stored File B Enter a new password using the number keys, and then press [OK]. C Enter the password again, and then press [OK]. 5 Deleting a Stored Document Use this function to delete stored documents. A Press [Select Stored File]. 231 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 242
Storing a Document B Press [Manage / Delete File]. C Select the document you want to delete. 5 You can also delete multiple documents at once. D Enter a password using the number keys, and then press [OK]. E Press [Delete File]. F Press [Yes]. If you do not want to delete the document, press [No]. G - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 243
-Fax Driver allows this machine to be used for printing out documents prepared on a computer for proof checking. • To use the LAN-Fax Driver, connect this machine to a LAN and make the necessary network settings, and then install the LAN-Fax Driver and the related utilities on your computer. ALT007S - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 244
1394 (IPv4 over 1394), or IEEE 802.11b (wireless LAN): See "Connecting the Machine", General Settings Guide. Reference 6 "Connecting the Machine", General Settings Guide "System Settings", General Settings Guide "Preparing the Machine", Printer Reference Using the Software This section provides - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 245
❒ Before beginning installation, exit all other applications. Address Book Address Book helps you edit LAN-Fax transmission destinations. ❖ Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP 6 Microsoft Windows Server 2003 Microsoft Windows NT 4.0 LAN-Fax Cover Sheet Editor - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 246
and then insert the CD-ROM. The [New Hardware Found], [Device Driver Wizard], or [Found New Hardware Wizard] dialog box appears depending on the system version of Windows 98/Me, Windows 2000/XP, Windows Server 2003, or Windows NT 4.0. ❒ Auto Run might not work automatically with certain OS settings - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 247
machine into the CD-ROM drive of your computer. The installer launches automatically, and the language selection window appears. Depending on your operating system settings, the installer may not launch automatically. If it does not, double-click "Setup.exe" in the CD-ROM root directory to launch - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 248
Fax via Computer Setting print properties This section explains how to make settings such as paper size or resolution. A On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional or Windows Server 2003, select [Printers and Faxes] on the [Start] menu. - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 249
contains the following items besides option configuration items. • Prohibit manual destination entry Check this option to inhibit direct destination specification on this machine are not configured as instructed, LAN-Fax functions may fail. ❒ When this machine is connected to a network and the port - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 250
Fax via Computer Basic Transmission This section explains how to send fax documents created using Windows applications. To send a fax, simply select [Print...] from the Windows application, then select [LAN-Fax M8] as the printer, and then specify a destination in the [LAN-Fax] dialog box. Open - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 251
Sending Fax Documents from Computers Specifying a destination using a destination list A Click the [Address Book] or [Specify Destination] tab. The [Address Book] or [Specify Destination] tab appears. B Select the [Device Address] (or [Use device address]) check box. C The address is displayed in - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 252
Fax via Computer E Click the destination in the destination list to highlight it, and then click [Set as Destination]. The selected destination is added and appears in the [List of Destination:] box. If you add a destination by mistake, click the wrong destination, and then click [Delete from List - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 253
Sending Fax Documents from Computers F To specify more destinations, repeat steps B through E. Note ❒ For the maximum number of digits for a destination, see "Maximum Values". Reference p.60 "Sending Over a Fax Line" p.63 "Sending by IP-Fax" p.66 "Sending to an E-mail Address" p.272 "Maximum Values - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 254
Fax via Computer To attach a cover sheet A Click [Send Options]. The [Send Options] tab appears. B Select the [Attach a Cover Sheet] check box. A cover sheet is added to the first page of a transmission file. Click [Edit Cover Sheet...] to edit the cover sheet. Reference p.251 "Editing Fax Cover - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 255
Sending Fax Documents from Computers E Select a method of file naming. To enter a file name manually, select the [Specify file name when saving] check box. To have the file assigned a name and saved automatically, select the [Automatically create a new file] check - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 256
Fax via Computer Checking Transmission Using LAN-Fax Driver From "SmartDeviceMonitor for Admin", "SmartDeviceMonitor for Client", or Web Image Monitor, you can check information about files sent using LAN-Fax Driver. For the maximum number of transmission results you can check, see "Maximum Values - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 257
" is set to "Off", the LAN-Fax result notification e-mail is not transmitted, and the LAN-Fax Result Report is printed. See "System Settings", General Settings Guide for the e-mail settings, and see "LAN-Fax Result Report" for the LAN-Fax Result Report. Reference p.188 "Communication Result Report - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 258
length of time the machine keeps document data in memory if print fails due to problems such as a paper shortage or paper jams. Make this setting with User Parameters 244 "Saving as files" "Facsimile Features", General Settings Guide Editing Address Book You can program and edit destinations in - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 259
Fax Number:], the following line types are selectable; G3, G3-2, G3-3, G4, G3 Dir. Auto, G3 PABX Auto, or I-G3. However, this machine does not support G4 and G3 PABX Auto. ❒ For [Protocol:] under [IP-Fax address:], select [H.323] or [SIP]. ❒ To bypass the SMTP server, under the [E-mail address:] box - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 260
Fax via Computer Editing programmed destinations A On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/Browse...], and then - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 261
Sending Fax Documents from Computers G If you made changes to a destination, a confirmation message appears. To save the changes, click [Yes]. If you do not want to save the changes and want to quit editing, click [No]. To return to the editing display, click [Cancel]. The confirmation dialog box - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 262
Fax via Computer Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor. • Company name as destination information • Department name as destination information • Person name as destination information • - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 263
Sending Fax Documents from Computers Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax document. A On the [File] menu, click [Print...]. B Select [LAN-Fax M8] in the [Name:] list, and then click [OK]. The [LAN-Fax] dialog box appears. C - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 264
"Monitoring and Configuring the Printer", Network Guide LAN-Fax Operation Messages This section explains typical operation error messages displayed on the computer when using the LAN-Fax Driver, and solutions to those messages. 6 Message Causes and Solutions Cannot connect to the de- Check the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 265
and Configuring the Printer", Network Guide "Facsimile Features", General Settings Guide DeskTopBinder's manual and Help 6 Viewing, programmed user code was deleted using the Address Book Management function under System Settings, a message indicating incorrect user code entry appears. If this is - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 266
Settings" before clicking [Download]. Acrobat Reader starts and the selected document is displayed. Note ❒ If your computer cannot be connected to Web Image Monitor, see Network Guide. ❒ To download the document data on the list of received fax documents, click [TIFF] or [PDF]. For details about - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 267
Viewing Fax Information Using a Web Browser Deleting fax information using a Web browser A Start a Web browser. B Enter the machine's IPv4 address in the [Address] field. C Click [Fax Received File] in the left pane. The list of received fax documents appears. D Select the check box of the fax - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 268
Fax via Computer To edit machine properties already programmed Follow these steps to use Web Image Monitor to edit information about the destination machine registered in the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after "http://" in the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 269
Viewing Fax Information Using a Web Browser To add new receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after "http://" in the address field. The top screen is - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 270
. ❒ For details about the delivery server (ScanRouter delivery software), see the ScanRouter delivery software's Help or instructions. ❒ For information about DeskTopBinder, see DeskTopBinder's manual and Help. Reference "System Settings", General Settings Guide 260 DeskTopBinder's manual and Help - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 271
display you can check the percentage of free memory space. In addition, in [System Status] you can check the number of "Transmission Standby File(s)", "Memory Lock File "Information Boxes" "Facsimile Features", General Settings Guide "When the Machine Dose Not Operate as wanted", Troubleshooting 261 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 272
: • Memory Transmission, Immediate Transmission, type of transmission, destinations, Scan Type, Resolution, Scan Size, Mixed Original Sizes, Auto Density, Manual Density, Original Orientation, Original Settings, Stamp, Select Line, SUB/SID/SEP/PWD Code entry, Send Later, Reception Notice, BCC - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 273
D Press [Program]. When no programs are registered, proceed to step E. Programs E Select a program number in which "Not Programmed" is shown. If you make a mistake, press [Cancel] and select a program number again. 7 When you change a Keystroke Program, press [Yes] after pressing the program - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 274
are registered as priority functions. 7 Important ❒ Destinations and SUB/SID/SEP/PWD Code entries cannot be registered as priority functions. Reference "Facsimile Features", General Settings Guide 264 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 275
Programs Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. APS004S C Press [Change Name]. 7 D Select the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 276
Appendix Deleting a Program Follow these steps to delete an unnecessary program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. APS004S C Press [Delete]. 7 D Select the - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 277
Programs Using a Program Follow these steps to recall and use a registered program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Place the original. C Press the {Program} key. APS004S D Confirm - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 278
to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative. Reference p.272 "Maximum Values" Extra G3 Interface Unit This option provides one extra G3 line connection. A maximum of two G3 interface units can be installed. 7 268 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 279
/ 26,400 / 24,000 / 21,600 / 19,200 / 16,800 / 14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400bps (auto shift down system) ❖ Power Consumption Immediate Transmission Memory Transmission Memory Reception Reception approx. 200 W approx. 185 W approx. 185 W approx. 630 W ❖ IP-Fax Transmission and - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 280
machines Specify an IPv4 address and send faxes to an IP-Fax compatible fax through a network. Also capable of sending faxes to a G3 fax connected to a telephone line via a VoIP gateway. Receive faxes sent from an IP-Fax compatible fax through a network. Also capable of receiving faxes from a G3 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 281
Specifications Specifications Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the following specification requirements. When communicating with full mode compatible machines, you can take advantage of higher specifications for - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 282
Appendix Maximum Values The following list contains the maximum value for each item. Item Memory Standard 4 MB Expansion memory (Optional) 28 MB Number of documents you can store in memory 400 for Memory Transmission Number of pages you can store in memory (using Approx. 320 A4 Standard - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 283
Maximum Values Item Standard Expansion memory (Optional) Number of characters you can enter for a pro- 20 20 gram name Number of received documents you can store on 400 400 the machine's hard disk Number of documents you can print at a time in 30 30 [Print / Delete Stored Reception File] - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 284
/ Stop Transmission File, 111, 169 Clear Modes key, 2, 108 Clear/Stop key, 108, 109 Closed Network, 134 Closed Network Code, 134, 144 Combined Auto and Manual Density, 54 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 285
Communicating indicator, 109 Communication Failure Report, 189 Communication Page Count, 6 Communication Result Report, 188 Compatible machines, 271 Confidential File indicator, 203 Confidential File Report, 207 Confirming a transmission, 114 Confirming by e-mail, 187 Confirming by report, 186, 191 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 286
File, 227, 231 Managing facsimile functions using SmartDeviceMonitor for Admin, 254 Manual Density, 54 Manual Dial, 95 Manual e-mail reception, 149 Manual E-mail RX, 149 Manual Entry, 63, 66, 218, 223 Manual Reception, 146 Manuals for This Machine, i Max. E-mail Size, 6 Maximum values, 272 MDN, 119 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 287
P Page reduction, 163 Page separation and length reduction, 162 Paper size and scanned area, 37 Paper Tray, 6 Parallel Memory Transmission, 9, 15 Parameter Setting, 6 Parameter Setting: Print List, 6 Password, 219 Password (PWD), 106 Password (SID), 103 Pause, 61 Personal Box, 151, 205 Photo, 43 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 288
Returning the machine to the standby mode, 2 Routing e-mail received via SMTP, 155 Routing received documents, 151 Routing received documents with SUB Code, 151 RTI - Own Name, 144 S 278 Saving as files, 244 Scanning Two-Sided Originals, 33 Scan Settings, 6, 43 Scan Size, 47 Scan Type, 43 Search - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 289
9 Switching the reception mode, 147 Switching the titles in the Address Book, 73 Switch Reception Mode, 6 Switch RX Mode, 146, 147 Switch Title, 6 Symbols, 1 System Status, 261 T T.37 full mode, 29, 257 Terminology, 23 Text, 43, 127 Text / Line Art, 43 Text / Photo, 43 TIFF-F format, 25 Title 1, 73 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 290
280 GB GB B771-8600 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 291
if relocating this product to another country. In the event of problems, please contact your service representative in the first instance. The CE Declaration of Conformity is available by accessing the URL: http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable. Copyright © 2006 - Ricoh Aficio MP C3500 EFI | Fax Reference - Page 292
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FAX Option Type C4500
Operating Instructions
Facsimile Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Transmission
Other Transmission Features
Reception
Changing/Confirming Communication Information
Storing a Document
Fax via Computer
Appendix
1
2
3
4
5
6
7