Ricoh Aficio MP C3500 SPF Facsimile Reference
Ricoh Aficio MP C3500 SPF Manual
 |
View all Ricoh Aficio MP C3500 SPF manuals
Add to My Manuals
Save this manual to your list of manuals |
Ricoh Aficio MP C3500 SPF manual content summary:
- Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 1
FAX Option Type C4500 Operating Instructions Facsimile Reference 1 Transmission 2 Other Transmission Features 3 Reception 4 Changing/Confirming Communication Information 5 Storing a Document 6 Fax via Computer 7 Appendix Read this manual carefully before you use this machine and keep it handy for - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 2
Windows 98. • The product name of Windows® Me is Microsoft® Windows Millennium Edition (Windows Me). • The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Advanced Server Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Professional • The product names of Windows® XP - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 3
as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other consumables. ❖ Security Reference This - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 4
for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ For "UNIX Supplement - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 5
This Machine i NOTICE ...1 Important Safety Instructions 3 Caution ...3 How to Read This Manual 4 Symbols ...4 Names of Major Functions Setting the Original Orientation 36 Scanning Two-Sided Originals 37 Acceptable Original Sizes 40 Paper Size and Scanned Area 41 Original Sizes Difficult - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 6
Mixing Scan Settings the SMTP server 73 Manual Dial ...99 Sender Settings 101 PIN Code Transmission 104 Advanced Features 106 Setting SUB Codes for Transmission 106 Setting a password 109 Setting SEP Codes for Reception 109 Entering a password 112 SEP Code RX Reserve Report 112 SEP Code - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 7
153 Receiving Internet Fax Documents 154 Auto E-mail Reception 154 Manual E-mail Reception 155 Received Images 155 Reception Functions 157 Routing Received Documents 157 Routing received documents with SUB Code 157 Transferring Received Documents 158 SUB Code Transfer Report 158 Forwarding - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 8
171 Having incoming documents printed on paper from the bypass tray 171 Where Incoming Documents Are Delivered - Destination 178 Changing the Transmission Time 180 Changing the SMTP Server Setting 182 Printing a File from Memory 185 Printing a per User ...201 Journal ...203 Transmitting Journal by E-mail 205 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 9
231 Changing Stored Document Information 233 Changing a user name 235 Changing the file name 236 Changing the password 236 Deleting a Stored Document 237 6. Fax via Computer Sending Fax Documents from Computers 239 Before Use ...240 Using the Software 240 LAN-Fax Driver...240 Address Book - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 10
files ...250 To store the fax document on the Document Server 251 Checking Transmission Using LAN-Fax Driver 252 Confirming Transmission Results by E- cover sheet 259 Managing Facsimile Functions Using SmartDeviceMonitor for Admin 260 LAN-Fax Operation Messages 260 Viewing Fax Information Using - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 11
, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 12
❖ Note to users in Canada ❖ Note: This Class B digital apparatus complies with Canadian ICES-003. ❖ Remarque concernant les utilisateurs au Canada ❖ Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. 2 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 13
leak. • Use only the power cord and batteries indicated in this manual. Do not dis- pose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. Save these instructions. IMPORTANTES MESURES DE SÉCURITÉ Certalnes mesures de sécurité doivent être - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 14
supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of . Names of Major Functions This machine's major functions are referred to in this manual as follows: • Internet Fax (by specifying an e-mail address) → Internet - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 15
in the Auto Document Feeder (ADF) and have not pressed the {Start} key, remove the original. • If you have not placed an original, press the {Clear Modes} key. • If you are in User Tools mode, press the {User Tools/Counter} key. Reference "System Settings", General Settings Guide "Facsimile Features - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 16
a login user name appears. 6. Displays the entered number of a destination. 7. Allows you to store documents in the Document Server. 8. Press to display various informa- tion about communication. 2. Allows you to send or print the documents stored in the Document Server. 3. Allows you to set scan - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 17
the Address Book" p.123 "Other Transmission Features" p.175 "Changing/Confirming Communication Information" p.221 "Storing a Document" p.267 "Checking the Memory Status" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 18
display. Letters and keys are displayed at a larger size, making operations easier. AQI031S ❖ Example of a simplified display ALV013S 1. [Key Color] Press to change the key color and increase the brightness of the display panel. Note ❒ To return to the initial display, press the {Simplified Display - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 19
User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see "Facsimile Features", General Settings Guide are for delivery and transfer of documents: Personal Box, Information Box, and ❖ Scan Settings Function name Program / Change / Delete Scan Size Description - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 20
: Print List Forwarding Reception File Setting Stored Reception File User Setting SMTP RX File Delivery Settings 2 Sided Print Checkered to be saved on the hard to be printed on the first page of received fax documents. Specify whether or not a center mark is to be printed halfway down the left side - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 21
Program Closed Network Code Program Memory Lock fax documents received from programmed senders and fax documents from other email address, when folders are programmed as the forwarding destinations to which documents Set the SIP server's IPv4 address or host name, and SIP user name. Register, change - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 22
12 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 23
is convenient when you are in a hurry and want to take the document away with you. You can also send the same original to several destinations. ❖ Immediate Transmission Immediately dials the destination number, and while scanning the original, sends it. It is very convenient when you want to - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 24
Transmission Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX]. 1 Note ❒ You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes} key is - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 25
you identify deleted files. Simply turning off the power by pressing the operation switch does not delete stored documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ If memory is full (0% appears in "Memory" at the upper right of the screen), Memory Transmission is - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 26
Transmission C Make the scan settings you require. 1 D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 27
see "Maximum Values". ❒ For the maximum number of documents you can store in memory for Memory Transmission, see Standard ), see "Maximum Values". Reference p.47 "Scan Type" p.49 "Resolution" p.58 "Density (Contrast)" p.64 " Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 28
. B Place the first page of the original face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. The machine starts scanning. F Place the next original on the exposure glass within 60 seconds after the ma- chine has finished - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 29
the 1 connection status quickly. In addition, this function scans the original faster than Immediate Transmission. This is useful when sent • When you send documents stored in the Document Server Note ❒ You can turn this function on or off with the User Parameters (switch 07, bit Guide 19 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 30
Automatic Redial If a fax document could not be sent because the line was busy or an error oc- curred during transmission, document immediately after the current transmission ends, the line is used efficiently. Note ❒ During Immediate Transmission or when in User Tools mode, the machine cannot scan - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 31
using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu. 1 Reference p.63 only Memory Transmission that starts transmis- sion automatically after storing documents in memory. If you switch the type of transmission to - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 32
Book, see "Using the Address Book to Specify Destinations". E Press the {Start} key. The machine dials a destination. Note ❒ Documents are not stored in memory. Reference p.47 "Scan Type" p.49 "Resolution" p.58 "Density (Contrast)" p.64 "Sending Over a Fax Line" p.67 "Sending by IP-Fax" p.76 "Using - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 33
originals using the exposure glass. A Press [Immed. TX]. 1 B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. F Place the next original on the exposure glass within 10 seconds after the ma- chine has - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 34
Transmission Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other 1 transmission settings before transmitting. A Press [Check Modes], and then check the transmission settings. The following display appears. B After checking the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 35
IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles direct- ly via a TCP/IP server (proxy server, register server, redirect server) as appropriate in Initial Settings in the Facsimile Features menu. When using a SIP server, you can send by specifying SIP user - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 36
facsimile function of this machine cannot be used with IPv6. ❒ Before using this function, configure the network in the System Settings menu. Note ❒ IP-Fax supported by this machine is ITU-T Recommendation T.38 compliant. 26 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 37
the Machine", General Settings Guide "System Settings", General Settings Guide 1 "Facsimile Features", General Settings Guide Terminology The following are transmission rate assignment) and access control. ❖ SIP server A SIP server mediates connection requests between devices connected to an IP - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 38
off the power by pressing the operation switch does not delete stored documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. Reference "Troubleshooting When Using the Facsimile Function", Troubleshooting Functions Not Available for IP-Fax Transmission You can use the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 39
Internet Fax Functions Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. 1 The e-mail sent by this machine can be received by another Internet Fax ma- - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 40
Transmission Note ❒ The Internet Fax function supported by this machine is compliant with ITUT Recommendation T.37. 1 ❒ You can receive e-mail messages with an attached TIFF-F image from computers. ❒ Though Internet Fax documents are normally sent via an SMTP server, you can also send Internet - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 41
Facsimile Function", Troubleshooting Functions Not Available by E-mail Transmission The following functions are supported with standard fax transmission, but not with Internet Faxing. • Immediate Transmission • Closed Network transmission • SUB Code Transmission • On Hook Dial • Manual Dial • JBIG - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 42
The following functions are supported with standard fax reception, but not with 1 Internet Faxing. • Memory Lock Reception • SEP Code Reception • Authorized programmed: Fax Message NO.xxxx Note ❒ "xxxx" is the document number that appears in the Journal. Reference p.101 "Sender Settings" 32 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 43
Address Book. This allows you to send a subsequent Internet Fax document to that receiver based on this information. ❖ Returning a Return 's reception capability, you can set it manually. ❖ Requesting a Reception Notice When the receiver's machine supports T.37 full mode and is programmed as - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 44
into the ADF "Placing Originals in the Auto Document Feeder", Copy/Document Server Reference "Non-compatible originals for the Auto Document Feeder", Copy/Document Server Reference Note that [Special Original] of the originals into the ADF. ❒ Do not lift the ADF while using it to scan originals. 34 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 45
, so the receiver may find extra blank margins or edges of images missing. If you specify a scan area, only that area is scanned regardless of the actual size of the original. ❒ Documents longer than 800 mm (32") must be sent by Memory Transmission (Immediate Transmission may not be possible - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 46
" "Facsimile Features", General Settings Guide "Placing Originals", Copy/Document Server Reference Setting the Original Orientation When you store documents in the Document Server, set "Original Orientation". A Place the original, and then select the scan settings you require. B Press [Original - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 47
Placing Originals D Press [OK]. The selected original orientation appears in "Original Feed Type". E Specify a destination, and then press the {Start} key. 1 Reference p.221 "Storing a Document" Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 48
Transmission A Place the original, and then select the scan settings you require. B Press [Original Feed Type]. 1 C Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ ]. Make sure that the specified original orientation matches the orientation of - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 49
Original" appears above [Original Feed Type]. H Specify a destination, and then press the {Start} key. Note ❒ You can confirm whether both sides were properly scanned using the Stamp function. ❒ You can set the original feed types that are selected right after the power is turned on or the {Clear - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 50
Transmission Acceptable Original Sizes Where original is set Acceptable original size 1 Maximum number of sheets Paper thickness Exposure glass Up to A3 (297 × 420 mm), 1 ---- 11" × 17" (279 × 432 mm) ADF, one-sided docu- B6 JIS L to A3 L (up to 1200 ment mm long) 51/2" × 81/2" K to 11" - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 51
original larger than A3, 11"×17" on the exposure glass, only an 1 A3, 11"×17" area is scanned. ❖ Exposure Glass ❖ ADF AAG019S ❖ Maximum scan area The following shows the maximum scan area: • Memory Transmission: 297 × 1200 mm/11" × 47" (W × L) from the ADF • Immediate Transmission: 297 × 1200 mm - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 52
an original on the exposure glass. Because the machine scans custom size documents in a standard size, part of the image may be truncated depending on the length of the document. For details about how to set custom size documents, see "Scan Size". ❖ Metric Version ❖ Inch Version × - Unable to auto - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 53
Scan Size" Original Sizes Difficult to Detect 1 The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the correct size.) • documents " with User Tools (System Settings). See "System Settings", - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 54
Guide 1 Transmission with Image Rotation Generally, place A4, 81/2"×11" originals in the landscape orientation (L). If you place an A4, 81/2"×11" original in the portrait orientation (K), the image is sent rotated by 90°. Providing the receiver has A4, 81/2"×11" landscape paper (L), the document - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 55
the ADF, the machine can stamp a circle mark at the bottom of the original. When sending a two-sided document, the document is marked at the bottom of the front page and top of the rear page. 1 Important ❒ Stamp only works when scanning from the ADF. A Place the original, and then select the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 56
to fail even if stamping is performed. ❒ You cannot turn the Stamp function on or off while an original is being scanned. Reference p.270 "Registering a priority function using a program" "Facsimile Features", General Settings Guide "Adding Paper, Toner and Staples", Troubleshooting 46 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 57
document with the 1 best possible image quality. ❖ Scan Manual Density Scan Type If the original contains photographs, illustrations, or diagrams with complex shading patterns or grays, select the appropriate scan type to optimize image clarity. ❖ Text Select [Text] to send high-contrast black - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 58
longer than when [Text] is selected. ❒ If you send a fax document with [Text / Line Art], [Text / Photo], or [Photo] and the background of the received image is dirty, reduce the density setting and resend the fax. ❒ You can set the scan type that is selected right after the machine is turned on - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 59
the JBIG function and ECM function (G3 communication only). Resolution This section explains how to set the resolution of the original. Images and text are scanned into the machine by converting them to a sequence of dots. The density of the dots determines the quality of the image and how long it - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 60
Transmission A Press [Scan Settings]. 1 B Press [Resolution]. C Select the resolution you require, and then press [OK]. 50 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 61
receive fax documents at Super Fine resolution. ❒ The machine supports Standard, Detail scan area is specified, the original is scanned accordingly. Thus, originals can be sent without extra space or blank margins. Note ❒ When placing different size originals into the ADF, adjust the document guide - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 62
Detects the size of the first page and scans all pages using that size. 1 If the machine cannot detect the original size, a confirmation message appears. Place the original again. A Place the originals. B Press [Scan Settings]. C Press [Scan Size]. D Make sure that [Auto Detect] is selected - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 63
Settings 1 "Auto Detect: Same Size" appears above [Scan Settings]. F Specify a destination and press the {Start} key. Regular The placed original is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL, A3L, 81/2"×11"KL, 81/2"×14"L, and - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 64
a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. Area Program the sizes of the originals to be scanned in advance. Only the area in the specified size is scanned regardless of the actual size of a placed original. A Place the originals. B Press - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 65
C Press [Scan Size]. D Press [Area 1] or [Area 2]. Scan Settings 1 E Press [OK]. The specified size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. 55 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 66
, when A3Land A4Ksize originals are sent together, usually all are sent 1 using the size of the first original. By selecting Mixed Original Sizes, the machine scans and sends each original according to its size. A Place the originals. B Press - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 67
Settings 1 "Auto Detect: Mixed Sizes" appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel Mixed Original Sizes, press [Mixed Original Sizes] again before pressing [OK] in step D. ❒ When - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 68
Density The appropriate density setting for the original is automatically selected. A Make sure that [Auto Density] is selected. ❖ Manual Density Use manual density to set density manually. You can select one of seven density levels. A If [Auto Density] is selected, press [Auto Density] to turn - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 69
Scan Settings ❖ Combined Auto and Manual Density You can only adjust density for photographs, The cursor moves. Note ❒ Selecting [Text], [Text / Line Art], or [Text / Photo] for the scan type causes [Auto Density] to be selected. ❒ You can set the density that is selected right after the machine - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 70
the settings for each page before you press the {Start} key. ❖ When placing originals in the Auto Document Feeder (ADF) A Check which pages you want to scan with different settings. B Select the density, resolution, and scan type before the page you want to change the settings for starts being - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 71
Changing the Line Port Changing the Line Port Select a line port or protocol to be used for standard fax or IP-Fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of 1 three ports. Important ❒ To add more fax lines, the optional extra G3 interface unit - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 72
Transmission A Press [Select Line]. 1 B Select the line you want to use. If you select "G3 Auto", the machine will use any available line. This increases efficiency. When one optional extra G3 unit is installed When two optional extra G3 units are installed When H.323/SIP are set to "On" 62 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 73
shows the first communication that was initiated. Reference p.270 "Registering a priority function using a program" "Facsimile Features", General Settings Guide Simultaneous Broadcast Using Multiple Line Ports The Standard Broadcast function sends faxes one at a time to multiple destinations in - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 74
the Address Book, see "Using the Address Book to Specify Destinations". C Press the {Start} key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ You can insert pauses and tones in a fax number - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 75
Specifying a Destination Reference p.61 "Changing the Line Port" p.65 "Entering a pause" p.66 "Entering a tone" 1 p.76 "Using the Address Book to Specify Destinations" p.83 "Registering Entered Destinations to the Address Book" p.278 "Maximum Values" Entering a pause Press [Pause] when - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 76
using the number keys. E Press the {Start} key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ Certain services may be unavailable even when using Tone function. ❒ A tone is shown as a "T" on - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 77
of the fax number. Important ❒ Specify the protocol to be used in [Select Line] in advance. A Make sure that [Fax] is selected. B Press [Manual Entry]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". C Enter the IP-Fax destination, and then - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 78
Manual Entry] may not appear, and you may be unable to enter the IP-Fax destination. ❒ For a list of gateways (T.38-compliant), gatekeepers, or SIP servers that are certified as operable with this machine, contact your local reseller or service . Make the setting in User Parameters (switch 17, bit - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 79
G3 fax Specify the G3 fax telephone number of the receiving machine. Example: 0312345678 ❖ When using a SIP server • From IP-Fax to IP-Fax Specify the SIP user name of the receiving machine. Example: ABC (SIP user name) • From IP-Fax to G3 fax Specify the G3 fax telephone number of the receiving - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 80
1 to G3 fax without using gatekeeper or SIP server, you must register the gate- way also. conversion table to avoid transmission error. Sending to an E-mail their e-mail addresses, and set the User Name as [Sender] in advance using transmission automatically after storing documents in memory. If - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 81
to switch the type of transmission to Internet Fax. 1 B Specify the sender. For details about specifying senders, see "Sender Settings". C Press [Manual Entry]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". D Enter the e-mail address destination - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 82
scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features documents cannot be sent. 72 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 83
This Machine "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Bypassing the SMTP server You can send Internet Fax documents directly to their destinations without going - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 84
documents directly to their destinations without go- ing through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. However, with this feature the domain part of the destination's e- mail address is read as the SMTP server domain part of the email address to the other - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 85
SMTP server setting specified on this machine is enabled. Reference p.239 "Sending Fax Documents from Computers" "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide "Special Operations under Windows", Network Guide 75 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 86
Transmission Using the Address Book to Specify Destinations When destinations are programmed in a destination list, you can specify a des- 1 tination by selecting a Destination key from the destination list. The programmed name appears on Destination key. Press [Fax] or [Internet Fax] to - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 87
To check the contents of Destination keys, print the destination list. Reference "System Settings", General Settings Guide 1 "Registering Addresses and Users for Facsimile/Scanner Functions", Gen- eral Settings Guide Switching the titles in the Address Book There are three types of titles for - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 88
Transmission Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to 1 all destinations in that Group using just a few keystrokes. Destinations programmed in a group are indicated by . Important ❒ In the destination list, program an individual - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 89
", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Selecting Destinations from Second and later destinations broadcasted to • Destinations specified in the LAN-Fax Driver on the computer 79 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 90
Transmission A Place the original, and then select the scan settings you require. B Press [Recent]. 1 C Select the destination you want to redial to, and then press [OK]. D Press the {Start} key. Note ❒ You can select - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 91
destinations, and folder 1 destinations using Address Book Management in Administrator Tools in the System Settings menu. A Press the {User Tools/Counter} key. APS013S B Press [System Settings]. C Press [Administrator Tools]. D Press [Address Book Management]. E Check that [Program / Change - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 92
display. ❒ You can register in the Address Book using Web Image Monitor or SmartDeviceMonitor for Admin. For details about installation, see "Monitoring and Configuring the Printer", Network Guide, or, for information about the Address Book, see the relevant Help. Reference "System Settings - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 93
. Dest.]. B Press [Names] and enter any necessary information. For details about registering destinations, see "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide. C Press [OK]. Note ❒ Depending on security settings, [Prg. Dest.] may not appear, and you may be - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 94
at a time, see "Maximum Values". ❒ Although one user can program multiple e-mail addresses, only one address can be retrieved by the search. The address retrieved by the search depends on the searching method supported by the LDAP server. However, the address programmed first is normally retrieved - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 95
Book by name. 1 A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. C Press [Fax] or [Internet Fax] to switch the transmission type to fax/IP-Fax or Internet Fax. 85 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 96
Transmission D Press [Name]. 1 E Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press Backspace], and [Delete All], and then enter the destination name again. F Confirm the characters you entered, and then press [Start Search]. When - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 97
G Select a destination. Searching for a Destination in the Address Book 1 If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Reference "Entering Text", About This Machine Search by - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 98
Transmission B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. 1 C Press [Fax Destination]. D Enter the number you want to search for, and then press [OK]. To search for an IP-Fax destination, - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 99
Searching for a Destination in the Address Book E Confirm the entered fax numbers, and then press [Start Search]. 1 When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 100
1 in the destination list. A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. C Press [Internet Fax] to switch the type of transmission to Internet Fax. 90 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 101
D Press [E-mail Address]. Searching for a Destination in the Address Book 1 E Enter the e-mail address you want to search for, and then press [OK]. If you enter a wrong e-mail address, press Backspace], or [Delete All], and then enter the e-mail address again. F Confirm the entered characters, - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 102
Book by specifying search criteria. A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 103
following conditions can be specified for Address Book searches: Name, Fax Destination, E-mail Address, and Folder Name. The following conditions can be specified for LDAP server searches: Name, Fax Destination, E-mail Address, Company Name, and Department Name. 93 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 104
", enter "D". • [Fuzzy Search]: Perform a fuzzy search. This item appears when selecting an LDAP server in step B. The perfor- mance of fuzzy search depends on the search method supported by the LDAP server. G Press [OK]. H Press [Start Search]. When the search is finished, the search result appears - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 105
by specify- ing the Search Options under Program / Change / Delete LDAP Server under System Settings. For details about setting Search Options, see "Sys- tem Settings", General Settings Guide. 1 ❒ The string you enter in the [Name] condition field is read as the first or last name, depending - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 106
Transmission C Enter a registration number using the number keys, and then press [#]. 1 While usually a registration number is displayed in the five-digit format, you do not need to enter the first zeros of a registration number. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 107
❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax. A Place the original, and then select the scan settings you require. B Press [On Hook]. You will hear a low tone from the internal speaker. If you want to cancel this operation, press [On - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 108
pressing the {Start} key, pick up the optional handset or the handset of the external telephone and tell the receiver you want to send a fax document (ask them to switch to facsimile mode). ❒ For details about On Hook Mode Release Time, see "Facsimile Features", General Settings - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 109
the result of a transmission with Manual Dial is not mentioned in the report. A Place the original, and then select the scan settings you require. B Pick } key to send your fax document. If you hear a voice, tell the receiver that you want to send them a fax document (ask them to switch to facsimile - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 110
Transmission Note ❒ When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the optional handset or the hand- set of the external telephone. You must first press the operation switch to 1 turn on the machine. Reference p.76 "Using the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 111
result is sent to the logged-in user's e-mail address. A Place the original, and then select the scan settings you require. B Press [Sender press [Search]. If a destination protection code is set, the entry screen appears. Enter the protection code for destination using the number keys, - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 112
the sender's name on the receiver's sheet, press [Stamp Sender Name] to highlight it. If you enable this function, the sender's name (user name) appears on the receiver's sheet, lists, and report. F To confirm the transmission results by e-mail notification, press [E-mail TX Results] to highlight - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 113
by logged-in users. If User Code is set to sender, you can count the number of uses by each user. ❒ To cancel the Sender Name, cancel the transmission. See "Canceling a Transmission". Reference p.114 "Canceling a Transmission" "Facsimile Features", General Settings Guide "Registering Addresses and - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 114
Transmission, ask the PABX administrator if the PABX you are connected to supports the PIN Code function, and if it does, contact your service representative for information about setting up. Important ❒ Program the PIN Code TX function to a Quick Operation key beforehand. ❒ This function is not - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 115
pauses. ❒ PIN Codes are not printed in lists and reports. ❒ You can set the machine so that a PIN Code must be entered after the fax number before you can send a fax. For details, contact your service representative. Reference p.278 "Maximum Values" "Facsimile Features", General Settings Guide 105 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 116
Fax. ❒ To use this function, set [SUB Code Transmission] to on. ❒ Obtain the SUB Code of the other party in advance. ❒ When sending a confidential document, inform the other party of the SUB Code in advance. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 106 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 117
C Press [Option Setting]. D Press [SUB Code Transmission]. Advanced Features 1 E Press [OK] twice. The standby display appears. F Enter the fax number of a destination or an IP-Fax destination. G Press [Adv.Features]. H Make sure that [SUB Code] is selected. I Press [Transmission SUB Code]. 107 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 118
. ❒ The SUB Code is printed on lists and reports. Reference p.141 "SUB Code Transmission" p.158 "Transferring Received Documents" p.268 "Registering and Changing Keystroke Programs" p.278 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 108 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 119
p.278 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Setting SEP Codes for Reception Follow these steps to enter a SEP Code to request the destination to transmit a document. You can receive a document stored in the destination's memory if - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 120
Transmission B Press [Option Setting]. 1 C Press [SEP Code Reception]. D Press [OK] twice. The standby display appears. E Enter the fax number of a destination or an IP-Fax destination. F Press [Adv.Features]. G Make sure that [SEP Code] is selected. H Press [Reception SEP Code]. 110 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 121
a destination using the Destination keys. ❒ The SEP Code is printed on lists and reports. Reference p.142 "SEP Code Reception" p.268 "Registering and Changing Keystroke Programs" p.278 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 111 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 122
p.268 "Registering and Changing Keystroke Programs" p.278 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide SEP Code RX Reserve Report This report is printed after SEP Code Reception is set up. You can use this report to check the reservations - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 123
Code RX Result Report This report is printed after each SEP Code result of a SEP Code Reception with the Journal. ❒ You can turn this function on or off with the User Parameters (switch 03, ❒ You can display a destination with the User Parameters (switch 04, bit 4) in the Facsimile Features menu. - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 124
1 Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. A Press the {Clear Modes} key. APS008S Note ❒ When originals are - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 125
Canceling a Transmission Note ❒ Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted 1 Follow these steps to cancel a transmission while the Communicating - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 126
To cancel another file, repeat steps B and D. To cancel stopping transmission, press [Cancel]. E Press [Exit]. The standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 127
it. You can cancel transmission of a file while the file is being sent, stored in memory, or fails to transmit. All the scanned data is deleted from memory. Important ❒ This function is unavailable with Immediate Transmission. A Press [Change TX / Info]. B Press [Check / Stop Transmission File - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 128
Transmission C Select the file you want to cancel. 1 If the desired file is not shown, press [U] or [T] to find it. There are cases when a destination may not be selected as the destination appears as "p", depending on the security settings. D Press [Stop Transmission]. E Press [OK]. To cancel - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 129
, transmission cannot be canceled. ❒ If multiple destinations were specified, only the number of the destina- tions that have not received the document you sent is shown. ❒ If multiple destinations were specified, only one destination number ap- pears. To display all destinations, press [Check - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 130
. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document you sent are shown. 120 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 131
D Press [Check / Change Settings]. Confirming a Transmission 1 E Confirm a transmission, and then press [Exit]. F Press [Exit] twice. The standby display appears. 121 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 132
You can turn this report on and off with the User Parameters (switch 03, bit 2) in the Facsimile Features with the User Parameters (switch 04, bit 7) in the Facsimile Features User Parameters (switch 04, bit 4) in the Facsimile Features menu. ❒ You can display a sender name with the User - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 133
Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This allows you to report to identify lost documents. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ This function is - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 134
allows you to omit step B. ❒ You can cancel the transmission setup for Send Later. See "Canceling a Transmission". Reference p.114 "Canceling a Transmission" "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 135
Notice Requesting a Reception Notice You can confirm sent documents were properly received using e-mail or the Journal. feature is only available if the receiver supports MDN (Message Disposition Notification). A Place the original, and then select the scan settings you require. B Press [TX - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 136
"Error" appears reception notice message indicating an error, "Error" appears in the Result message as "OK" following the error message. ❒ Reception notice results are Reception Notice. This can be set with User Parameters (switch 21, bit 0) in using Reception Notice. The documents are sent to the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 137
as a BCC E-mail is sent to all specified destinations as bcc. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Press [BCC Transmission] to highlight it. D Press [OK]. allows you to omit step B. Reference "Facsimile Features", General Settings Guide 127 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 138
destination. Important 2 ❒ Register the e-mail address of the destination for e-mail notification in the destination list in advance. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Press [E-mail TX Results]. 128 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 139
of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. Reference "Facsimile Features", General Settings Guide 129 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 140
Other Transmission Features Entering the Subject Allows you to enter a subject for the e-mail document you want to send. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Press [Subject]. D Enter the subject. 130 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 141
program frequently-used subjects in advance in "Pro- gram / Change / Delete User Text" in "System Settings". ❒ If you send e-mail without setting a in- serted. For details about how the subject is automatically inserted, see "Email Subject" and "Received Images". ❒ You cannot send a subject only as - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 142
Other Transmission Features Reference p.32 "E-mail Subject" p.155 "Received Images" p.278 "Maximum Values" "Entering Text", About This Machine "System Settings", General Settings Guide 2 "Facsimile Features", General Settings Guide 132 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 143
Text Allows you to enter the text for the e-mail document you want to send. Important ❒ Program text strings in advance in "Program / Change / Delete E-mail Mes- sage" in "System Settings". A Place the original, and then select the scan settings you require. 2 B Press [TX Mode]. C Press [Text - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 144
of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. 2 Reference "System Settings", General Settings Guide "Facsimile Features", General Settings - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 145
a standard message in "Program / Change / Delete Standard Mes- sage" in the Facsimile Features menu. See "Facsimile Features", General Settings Guide. A Place the originals, and then select the scan settings you require. B Press [TX Mode]. C Press [Option Setting]. D Press [Standard Message]. 135 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 146
for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.138 "Label Insertion" "Facsimile Features", General Settings Guide Auto Reduce When this function is turned on, if the receiver's paper is smaller than the size of the original you are sending, the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 147
is maintained and some parts of the image may be deleted when printed at the other end. 2 A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D Make sure that [Auto Reduce] is highlighted. To cancel an Auto Reduce, press [Auto Reduce - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 148
the receiver's name printed on the document that is received at the other , and also set "Label Insertion" to on when sending fax documents. ❒ When there is an image around the area where the • Set Label Insertion to on when sending fax documents. • On the Standard Message screen, select the standard - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 149
function. Using the Quick Operation key allows you to omit step B and step C. ❒ To print a standard message that is not programmed as a default, program it in advance in "Program / Change / Delete Standard Message" in the Facsimile Features menu. Reference p.135 "Standard Message Stamp" "Facsimile - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 150
transmission will only take place if the destination's Closed Network Code is the same as yours. This function can stop you Internet Fax. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [ Reference "Facsimile Features", General Settings Guide 140 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 151
fax mode. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D Press [SUB Code Transmission] to highlight it. To cancel a SUB Code Transmission, press [SUB Code Transmission] again. E Press [OK] twice. F Specify the destination, and - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 152
Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide SEP Code Reception Enable this function to perform SEP Code that has a registered SEP Code from the Address Book, if "SEP Code Reception" is set to off, the SEP Code is not appended and transmission is - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 153
with operations for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.109 "Setting SEP Codes for Reception" p.268 "Programs" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 154
to. It will be printed on the header of every page you send. Required in the USA. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D Make sure that [Fax Header Print] is highlighted. E Press [OK] twice. F Specify the destination - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 155
numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the print the second header name, contact 2 your service representative. ❒ You can program one of the User Parameters (switch 18, bit 1) in the Facsimile Features menu. - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 156
Other Transmission Features 2 146 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 157
"Multi-copy Reception" or "2 Sided Print" is set to on. ❒ If the Substitute Reception is used, a fax document is not printed: it is stored in memory. ❒ This machine supports Standard, Detail, Fine (with the optional expansion memory), and Super Fine (with the optional expansion memory) resolutions - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 158
the operation switch is turned on. Use this report to identify lost documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ The machine may not be able to receive large numbers of documents or documents with high data content. In such cases, it is recommended that you - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 159
"Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is stored in memory instead - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 160
Misfeeds", Troubleshooting. Add paper. For details about adding paper, see "Adding Paper, Toner and Staples", Troubleshooting. Replace the toner cartridge. For details about replacing the toner cartridge, see "Adding Paper, Toner and Staples", Troubleshooting. Call your service representative - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 161
with the User Parameters ( Code of the other end matches the Closed Network Code of this machine. • Disable The machine does not receive any documents. Reference "Facsimile Features", General Settings Guide "Adding Paper, Toner and Staples", Troubleshooting "Clearing Misfeeds", Troubleshooting - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 162
The optional handset or an external telephone is required to use this machine as a telephone. Manual Reception When a telephone call comes in, the machine rings. If the call is a fax document, you must switch manually to facsimile mode. A When the machine rings, pick up the optional handset or the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 163
RX Mode]. 3 B Select the reception mode, and then press [OK]. The standby display appears. To cancel the selection, press [Cancel]. Reference "Facsimile Features", General Settings Guide 153 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 164
message with User Parameters (switch 21, bit 7) in the Facsimile Features menu. However, TIFF-F documents created by the Saving function of DeskTopBinder can be received. ❒ If [Require Secure Password Authentication (SPA) for all client connections] is selected in Windows Server 2003, reception - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 165
[Manual E-mail RX]. 3 The machine accesses the server to check for e-mail and receives any new e-mail. B Check the message, and then press [Exit]. The standby display appears. Reference "Facsimile Features", General Settings Guide Received Images Here is an example of an Internet Fax document sent - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 166
all e- mail. "xxxx" is the machine name. 8. Attachment File Any document included by the sender is displayed as an attached document. Note ❒ The display format of the sender name differs according to that of settings. Reference p.32 "E-mail Subject" "System Settings", General Settings Guide 156 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 167
in "Box Setting" in the Facsimile Features menu. ❒ This function is not available when you set received documents to be delivered to the network delivery server. Delivery of received documents can be set in "System Settings". Note ❒ If the destination specified is an e-mail address, the received - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 168
", General Settings Guide SUB Code Transfer Report You User Parameters (switch 04, bit 7) in the Facsimile Features menu. ❒ "Unprogrammed" indicates the document could not be sent because the end receiver is not programmed. ❒ "--" indicates that the Internet Fax document was sent to the mail server - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 169
the default Forwarding destination specified for this function. ❒ You can select whether the machine prints out the documents it forwards with User Parameters to which documents are sent from all senders or Special Senders. For details, see "Facsimile Features", General Settings Guide. ❒ For - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 170
" "Facsimile Features", General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent by Internet Fax using SMTP Error Report is printed. Also, the SMTP server will send an error notification to the originator. ❒ When the SMTP server attempts to route received documents - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 171
Reception Functions Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. 3 ALT006S Important ❒ Before routing e-mail received via SMTP, you first must set "SMTP RX File Delivery Settings" to "On" in the Facsimile Features menu. ❒ Depending on security - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 172
error message to the SMTP server. ❒ You can make settings that limit transfer to specified originators. ❒ Using this function, you can also send documents Features", General Settings Guide JBIG Reception If you documents are printed as soon as they are received (Im- mediate Reception) with the User - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 173
menu (set the volume to the mini- mum level). Reference "Facsimile Features", General Settings Guide Checkered Mark When this function is turned on, a Checkered Mark is printed on the first page of fax documents to help you separate them. Note ❒ You can turn this function on or off using - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 174
received document is printed on two or more sheets, the reception time is printed on the last page. ❒ The time when the document was printed can also be recorded on the docu- ment. If you need this function, contact your service representative. Reference "Facsimile Features", General Settings Guide - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 175
on both sides of a sheet. Important 3 ❒ To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the machine of - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 176
of the same size are printed on the same paper. Some stored documents may be unavailable for this printing option. 3 Reference "Facsimile Features", General Settings Guide 180-degree rotation printing When printing on both sides of the paper, this machine rotates images as shown in the diagram - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 177
. ❒ The machine will use Memory Reception for Multi-copy Reception. Reference "Facsimile Features", General Settings Guide 3 Image Rotation If you have set paper in the standard tray K, incoming fax documents are automatically rotated to fit onto the paper. Note ❒ If you specified a tray for - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 178
is reduced if it is less than 20 mm (0.79"). When a document is split, an asterisk (p) is inserted at the split position and about 10 mm (0.39") of the split area is duplicated on the top of the second sheet. Note ❒ Your service representative can customize this function with the following settings - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 179
Guide TSI Print (Transmitting Subscriber Identification Print) Usually the sender's Fax Header is printed on received documents. When you receive an Internet Fax document you can find out where the document came from. Note ❒ You can turn this function on or off in the User Parameters (switch 02, bit - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 180
If there is no paper in the machine that matches the size of a received document, the machine will choose a paper size based on the paper available. Page reduction Disabled Reduction in Sub-scan Direction Enabled Page Separation Threshold 20 mm (0.79") Width or Length Priority Width 3 Note - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 181
printing from where it left off. • If any documents or reports were being printed manually, the printer does not resume printing. Perform the operation from the beginning again. Reference "Facsimile Features", General Settings Guide Having incoming documents printed on paper from the bypass tray You - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 182
. ❒ If you use this function, Image Rotation and 180-degree rotating printing are not possible. Reference "Facsimile Features", General Settings Guide Where Incoming Documents Are Delivered - Output Tray You can specify the output tray or output position to facilitate separation of received - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 183
this function to shift the output position for each document, so you can separate received documents easily. Important ❒ The optional finisher or shift sort function on or off with the User Parameters (switch 19, bit 0) in the Facsimile Features menu. Reference "Facsimile Features", General - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 184
Reception 3 174 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 185
in Memory After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. ❒ You cannot check or edit a file being sent. Also a SUB Code Transmission file or stored file to be printed as a report cannot be checked or edited - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 186
Changing/Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. A Press [Change TX / Info]. 4 B - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 187
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change] for the destination you want to delete. 4 F Press the {Clear/Stop} key to delete the destination, and then press [OK]. APS009S Pressing the {Clear/Stop} key deletes by single digits the fax number or IP- - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 188
Changing/Confirming Communication Information Adding a Destination You can add a destination for broadcasting. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file to which you want to add a destination. 178 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 189
an e-mail address, switch the type of transmission to Internet Fax by pressing [Internet Fax]. Then, press [Manual Entry] and enter the e-mail address. You can also program a SUB Code or SEP Code by pressing [Adv.Features]. G Press [Exit]. Repeat from step C, if you want to add another destination - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 190
Changing/Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. A Press [Change TX / Info]. 4 B Press [ - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 191
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change TX Time]. 4 F Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 192
Changing/Confirming Communication Information Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select a file whose SMTP server setting you want to change. 182 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 193
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change]. 4 F Press [SMTP]. G Select [Yes] or [No], and then press [OK]. 183 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 194
Changing/Confirming Communication Information H Press [OK]. I Press [Exit]. 4 Repeat from step C to change the SMTP server settings of other recipients. J Press [Exit] twice. The standby display appears. 184 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 195
Transmission File]. C Select the file you want to print. If multiple destinations were specified, only the number of the destinations that have not received the document you sent is shown. 185 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 196
Changing/Confirming Communication Information D Press [Print]. If you want two-sided printing, press [Print on 2 Sides]. 4 To cancel printing, press [Cancel]. The display returns to that of step C. E Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 197
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). A Press [ - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 198
appears. Note ❒ The contents of a file stored in memory can also be printed. ❒ You can set whether or not to display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference 4 "Facsimile Features", General Settings - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 199
that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. Important ❒ Set "Store documents in memory that could not be transmitted" to "On" in User Parameters (switch 24, bit 0) in the Facsimile Features menu. A Press [Change TX / Info - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 200
appears. Transmission starts. Note ❒ Files that could not be transmitted are kept for either 24 or 72 hours, depending on the setting you make in User Parameters (switch 24, bit 1) in the Facsimile Features menu. Reference "Facsimile Features", General Settings - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 201
Checking the Transmission Result (Transmission File Status) Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. A Press [Change TX / Info]. 4 B Select - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 202
"Facsimile Features", General Settings Guide Confirming by Report Print reports for confirmation. ❖ Memory Transmission If a document cannot be sent, a with an Immediate TX Result Report. Select to print this report in User Parameters (switch 03, bit 5) in the Facsimile Features menu. A report - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 203
fax documents from a computer, use LAN-Fax Driver to specify Codes for Reception" p.194 "Immediate TX Result Report (Immediate Transmission)" p.198 "Print Journal" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 204
the original image on the report with the User Parameters (switch 04, bit 7) in the document was sent to the mail server programmed in this machine. (However, this does not mean the e-mail was delivered.) Reference p.195 "Communication Failure Report" "Facsimile Features", General Settings Guide - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 205
this report on or off in the User Parameters (switch 03, bit 5) in Guide 4 Communication Failure Report This report is printed when a document document could not be sent because the forwarding destination is not programmed. ❒ "--" indicates that the Internet Fax document was sent to the mail server - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 206
Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. A Press [Change TX / Info]. 4 B Press [Reception File Status]. C - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 207
on this machine, see "Maximum Values". ❒ You can view received fax documents and their lists, using a Web Image Monitor on a network computer. For Reference 4 p.278 "Maximum Values" "Facsimile Features", General Settings Guide Confirming by Report Print a report to confirm reception results. - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 208
and receptions. Printing the Journal To print the Journal manually, select the printing method: "All", "Print per File No.", or "Print per User". 4 Note ❒ You can set whether the Journal see "Maximum Values". Reference p.278 "Maximum Values" "Facsimile Features", General Settings Guide 198 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 209
All Prints the results of communications in the order made. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [All]. D Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. E Press [Exit] twice. The standby - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 210
Changing/Confirming Communication Information Print per File No. Prints only the results of communications specified by file number. A Press [Change TX / Info]. 4 B Press [Print Journal]. C Select [Print per File No.]. D Enter a 4-digit file number. If you make a mistake, press [Clear] or the {Clear - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 211
senders. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [Print per User]. D Select a user. Press [Cancel] if the user is not registered. The display returns to that of step C. E Press [OK] after checking the user name shown on the display. Press [Cancel] if a wrong - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 212
Changing/Confirming Communication Information F Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. G Press [Exit] twice. The standby display appears. 4 202 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 213
Journal This section explains the items printed in the Journal. Print Journal 4 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 214
error occurred. D: Power was disconnected during communication. Not all fax documents were transmitted. 10. User name Shows the sender's name. 11. File number Shows file management numbers. Note ❒ To prioritize a fax number or name programmed in the destination list, contact your service - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 215
❒ You can set whether or not to display a sender name with the User Parame- ters (switch 04, bit 5) in the Facsimile Features menu. ❒ To set the administrator e-mail address, see "System Settings", General Set- tings Guide. ❒ Depending on security settings, the Destination/Sender name may not appear - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 216
hard disk, see "Maximum Values". ❒ You can view and print received and stored documents using a Web Image Monitor or DeskTopBinder. Reference p.261 "Viewing Fax Information Using a Web Browser" p.278 "Maximum Values" "Facsimile Features", General Settings Guide DeskTopBinder's manuals and Help 206 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 217
] twice. The standby display appears. Note ❒ This function allows you to print only received and stored documents. ❒ You cannot print and delete received documents using the Document Server function. ❒ You can program one of the Quick Operation keys with operations for this function. Using the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 218
Changing/Confirming Communication Information Reference p.278 "Maximum Values" "Facsimile Features", General Settings Guide Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk. A Press [Change TX / Info]. 4 B Press [Print / Delete Stored - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 219
users from reading your documents. If Memory Lock Reception is switched on, all received documents are stored in memory and are not automatically printed. To print the documents which documents have been deleted. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 220
press [Cancel]. If the Memory Lock ID does not match, the "Specified code does not correspond to programmed Memory Lock ID." message appears. Press [Exit] Received and Stored Documents (Print/Delete Stored Reception File)" "Facsimile Features", General Settings Guide "Troubleshooting When Using the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 221
email address, or IP-Fax destination as the receiver. 4 To be able to receive documents into a Personal Box, you must inform the sender of the SUB Code which documents have been deleted. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ Documents delivered - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 222
Changing/Confirming Communication Information Printing Personal Box Documents Follow these steps to print a document received into a Personal Box. A Make sure that the Confidential File indicator is lit. 4 APS010S B Press [Change TX / Info]. C Press [Print Personal Box File]. D Select the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 223
key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of 4 step D. F Guide Confidential File Report You can check whether a document was received to a Personal Box. Note ❒ You can turn this function on or off with the User - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 224
Boxes". ❒ You can set a password for Information Boxes in advance. A password can be set in "Box Setting" in the Facsimile Features menu. Reference p.215 "Storing Documents in Information Boxes" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 225
in Information Boxes Follow these steps to store a document in an Information Box. A Press [Change TX / Yes] when changing the file. The stored original file is overwritten. D If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 226
Orientation 4 • Original Settings • Stamp F Press the {Start} key. The machine starts to scan the original. To stop scanning, press [Stop]. The display returns to that of step C. To store a document in another Information Box, repeat from step C. G Press [Exit] twice. The standby display - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 227
to print a document stored in an Information Box. A Press [Change TX / Info]. 4 B Press [Store / Delete / Print Information Box File]. C Press [Print]. D Select the box that contains the stored file you want to print. You cannot select a box that has no stored file. E If a password has been set - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 228
of step D. Repeat from step D to print another stored file in the box. G Press [Exit] twice. The standby display appears. 4 Deleting Information Box Documents Follow these steps to delete a file stored in an Information Box. A Press [Change TX / Info]. B Press [Store / Delete / Print Information Box - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 229
and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of 4 step D. F Press [Yes]. To stop deleting, press [No]. The display returns to that of step - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 230
Changing/Confirming Communication Information 4 220 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 231
and print multiple stored documents as a single document, and also send them with scanned originals at the same time. Follow the instructions under [Select Stored File] when sending or printing stored documents. Important ❒ Data stored in the machine can be lost if there is an error on the machine - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 232
", General Settings Guide "Document Server", Copy/Document Server Reference Storing a Document You can store and send a document at the same time. You can also just store a document. ❖ File names Scanned documents are automatically assigned names like "FAX0001" or "FAX0002". ❖ User Names You can - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 233
after they are stored. 5 Select [Store Only] to store documents. D Set the user name, file name, and password as necessary. If you are not setting a user name, file name, or password, proceed to step E. You cannot change multiple documents at once. E Press [OK]. The file name appears to - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 234
. Press the title key to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the user code. C Press [OK]. Note ❒ Depending on the security settings, [Access Privileges] might be - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 235
Reference "Entering Text", About This Machine Setting a file name A Press [File Name]. Sending a Stored File B Enter the file name. 5 C Press [OK]. Reference "Entering Text", About This Machine Setting a password A Press [Password]. 225 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 236
the Document Server. Therefore, you can send them in just one operation without having to set your originals again. Important ❒ Store the documents to be sent in advance. You can program a password for this function. You can change the user names, file names, and passwords of stored documents. ❒ You - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 237
by programmed user name. 5 • Press [Date] to place the documents in order of programmed date. To view details about stored documents, press [Details]. Press the Thumbnails key to switch the screen to thumbnail display. C If you select a document with a password, enter the password, and then - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 238
not stored. Note ❒ You can send only documents saved with the facsimile function in the Document Server. You cannot send documents stored in the Document Server using the copy, printer, or scanner functions. ❒ The specified documents are sent with the scan settings made when they were stored. ❒ To - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 239
the file. Sending a Stored File Specifying documents by [User Name] A Select [User Name]. 5 B Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name. Forward matching is used when - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 240
by [File Name] A Select [File Name]. B Enter the name of the document to be sent, and then press [OK]. 5 Forward matching is used when searching for a file name. C Select the file to be sent. Displaying a preview A Select the document you want to send. Press the Thumbnail key to switch the screen to - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 241
files are corrupt or are larger than A3, they are not displayed on the preview window. ❒ If the image file is corrupt, store it again. ❒ If you stored after the first page. Printing Stored Documents Use this function to print documents stored in the Document Server. Important ❒ When [Print 1st - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 242
to be printed. Press the Thumbnail key to switch the screen to thumbnail display. C If you select a document with a password, enter the password, and then press [OK]. 5 If the document does not have a password, proceed to step D. D Press [Print File] or [Print 1st Page]. When [Print File] is pressed - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 243
according to whether printing is through the facsimile function or the Document Server. ❒ You can also print the first page only to check Stored Document Information 5 You can change the file name, user name, and password of stored documents. To change a stored document, delete the document you - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 244
C If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step D. D Change the desired information of the stored document. Press the keys for the items you want to change. 5 E Press [Exit]. The standby - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 245
]. Press the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the user code. Note ❒ Depending on the security settings, [Change Access Priv.] might be dis - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 246
Storing a Document Changing the file name A Press [Change File Name]. B Press [Backspace] or [Delete All], and then re-enter the file name. 5 C Press [OK]. Reference "Entering Text" About This Machine Changing the password A Press [Change Password]. 236 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 247
Sending a Stored File B Enter a new password using the number keys, and then press [OK]. C Enter the password again, and then press [OK]. 5 Deleting a Stored Document Use this function to delete stored documents. A Press [Select Stored File]. 237 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 248
B Press [Manage / Delete File]. C Select the document you want to delete. 5 You can also delete multiple documents at once. D Enter a password using the number keys, and then press [OK]. E Press [Delete File]. F Press [Yes]. If you do not want to delete the document, press [No]. G Press [Exit]. The - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 249
Fax Driver allows this machine to be used for printing out documents prepared on a computer for proof checking. • To use the LAN-Fax Driver, Check for errors by using a Web Image Monitor. See Web Image Monitor help. ❒ USB connection is not available when using the LAN-Fax function on Windows 98. ❒ - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 250
AXP, PowerPC) environment. ❖ Location of the file The following folders are on the CD-ROM: • LAN-Fax Driver for Windows 98/Me \DRIVERS\LAN-FAX\WIN9X_ME • LAN-Fax Driver for Windows NT 4.0 \DRIVERS\LAN-FAX\NT4 • LAN-Fax Driver for Windows 2000/XP and Windows Server 2003 \DRIVERS\LAN-FAX\WIN2K_XP 240 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 251
Sending Fax Documents from Computers ❖ Operating environment • Computer PC/AT compatible • Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 • Display VGA 640×480 pixels or more Note ❒ Before beginning installation, exit all - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 252
Driver Wizard], or [Found New Hardware Wizard] dialog box appears depending on the system version of Windows 98/Me, Windows 2000/XP, Windows Server 2003, or Windows er driver. Note ❒ If your operating system is Windows 2000/XP, Windows Server 2003 or Windows NT 4.0, installing a printer driver using - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 253
dialog box appears. I Click [Finish]. J Click [Exit]. Setting LAN-Fax Driver Properties This section explains how to set properties required for using the LAN-Fax Driver. Note ❒ If your operating system is Windows NT 4.0, Windows 2000/XP, or Windows Server 2003, log on using an account that has - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 254
] on the [Start] menu. Next select [Printers and Other Hardware], and then [Printers and Faxes]. B Select to highlight [LAN-Fax M8], then click [Properties] on the [File] menu. With Windows NT, click [Document Defaults...] on the [File] menu. C When using Windows 98/Me, click the [Paper] tab to - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 255
Documents from Computers Making settings for option configuration Make settings for optional units installed in this machine. A On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional or Windows Server 2003, select [Printers manual as instructed, LAN - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 256
from the Windows application, then select [LAN-Fax M8] as the printer, and then specify a destination in the [LAN-Fax] dialog box. Open the application document you want to send or create a new document, and then perform the following procedure. For details, see LAN-Fax Driver's Help. Important - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 257
Sending Fax Documents from Computers Specifying a destination using a destination list A Click the [Address Book] or [Specify Destination] tab. The [Address Book] or [Specify Destination] tab appears. B Select the [ - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 258
[Fax], select a line or a protocol in the [Line:] list. • If you selected [E-mail], select the [Do not use SMTP server] check box if you want to bypass the SMTP server. E Click [Set as Destination]. The entered destination is added and appears in the [List of Destination:] box. If you add - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 259
. For details about transmission options, see the LAN-Fax Driver's Help. • Sending at specific time • Print Fax Header • Attach a Cover Sheet • 2 sided printing 6 • Preview • Save as file • Document Server To send a fax document at a specific time A Click [Send Options]. The [Send Options - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 260
[Preview] check box. C Click [Send] or [Send & Print]. The [Preview] window appears. D Click [Next] or [Previous] to check the image. To close the [Preview] window, click [Cancel]. Saving as files You can save the fax document in TIFF format (TIFF-F). A Click [Send Options]. The [Send Options] tab - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 261
❒ If [Hard Disk Unit] is not selected in [Accessories] on the printer properties dia- log box, you cannot select [Document Server]. A Click [Send Options]. The [Send Options] tab appears. B Select the [Send to Document Server] check box, and then enter a user name, file name, and password. 251 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 262
Load Fax Journal] in "SmartDeviceMonitor for Admin". Note ❒ When data is transmitted from the LAN-Fax Driver via the "SmartDeviceMonitor for Client" notification e-mail is sent when printing is complete, or if an error occurs during communication between this machine and a computer. A Click the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 263
the LAN-Fax Result Report is printed. See "System Settings", General Settings Guide for the e-mail settings, and see "LAN-Fax Result Report" for configured with User Parameters (Switch 20, bit 0) in the Facsimile Features menu. ❒ When executing [Send] or [Send & Print] with the LAN-Fax Driver, and - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 264
see "Saving as files". ❒ You can select the length of time the machine keeps document data in memory if print fails due to problems such as a paper shortage or paper jams. Make this setting with User Parameters (switch 20, bit 2, 3, 4, 5) in the Facsimile Features menu. Date is deleted when the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 265
types are selectable; G3, G3-2, G3-3, G4, G3 Dir. Auto, G3 PABX Auto, or I-G3. However, this machine does not support G4 and G3 PABX Auto. ❒ For [Protocol:] under [IP-Fax address:], select [H.323] or [SIP]. ❒ To bypass the SMTP server, under the [E-mail address:] box, select the [Do not use SMTP - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 266
the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/Browse...], and then select the CSV file containing the address list to be edited - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 267
user codes. ❒ For details, see "SmartDeviceMonitor for Admin" Help. Editing Fax Cover Sheets LAN-Fax Cover Sheet Editor allows you to edit the format for fax cover sheets. Important ❒ It is necessary to create a cover sheet file before attaching a cover sheet to fax document using LAN-Fax Driver - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 268
Fax via Computer Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor. • Company name as destination information • Department name as destination information • Person name as destination information • - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 269
from Computers Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax document. A On the [File] menu, click [Print...]. B Select [LAN-Fax M8] in the [Name:] list, and then click [OK]. The [LAN-Fax] dialog box appears. C Click [ - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 270
For details, see Network Guide and SmartDeviceMonitor for Admin Help. Reference "Monitoring and Configuring the Printer", Network Guide LAN-Fax Operation Messages This section explains typical operation error messages displayed on the computer when using the LAN-Fax Driver, and solutions to those - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 271
❒ You can also check and manage the documents using DeskTopBinder. Reference "Monitoring and Configuring the Printer", Network Guide "Facsimile Features", General Settings Guide DeskTopBinder's manual and Help 6 Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor Use the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 272
be connected to Web Image Monitor, see Network Guide. ❒ To download the document data on the list of received fax documents, click [TIFF] or [PDF]. For details about downloading, see the Web Image Monitor Help. ❒ The method for downloading differs depending on the selected format. 6 For more - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 273
[Address] field. C Click [Fax Received File] in the left pane. The list of received fax documents appears. D Select the check box of the fax document to be deleted. To view a list of the fax documents, select the thumbnail display, icon display, or detail display. Click , , or . E Click [Delete - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 274
displayed. C Click [Login], and then enter the Administrator's name and password. D Click [Address Book] in the left pane. The Address Book is displayed. E Click the radio button to the left of the machine you want to modify, and then click [Change]. The [Change User - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 275
in the address field. The top screen is displayed. C Click [Login], and then enter the Administrator's name and password. D Click [Address Book] in the left pane. The Address Book is displayed. E Click [Add User]. The [Add User] page appears. F Enter the registration number, name, and e-mail - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 276
server. ❒ For details about the delivery server (ScanRouter delivery software), see the ScanRouter delivery software's Help or instructions. ❒ For information about DeskTopBinder, see DeskTopBinder's manual and Help. Reference "System Settings", General Settings Guide 266 DeskTopBinder's manual - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 277
you can check the number of received documents using "RX Print Standby File(s)". Reference p.6 "Reading the Display Panel and Using Keys" p.211 "Personal Boxes" p.214 "Information Boxes" "Facsimile Features", General Settings Guide "When the Machine Dose Not Operate as Wanted", Troubleshooting 267 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 278
Appendix Programs If you regularly send documents to a particular destination or transmit using the same functions, you can , Scan Type, Resolution, Scan Size, Mixed Original Sizes, Auto Density, Manual Density, Original Orientation, Original Settings, Stamp, Select Line, SUB/SID/SEP/PWD Code entry - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 279
D Press [Program]. When no programs are registered, proceed to step E. Programs E Select a program number in which "Not Programmed" is shown. If you make a mistake, press [Cancel] and select a program number again. 7 When you change a Keystroke Program, press [Yes] after pressing the program - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 280
} key is pressed. To set the priority functions, register the desired settings to a program. Then, recall the registered program, and then press [Program as Defaults] on the Program screen. The recalled settings are registered as priority functions. 7 Important ❒ Destinations and SUB/SID/SEP/PWD - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 281
Programs Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. APS012S C Press [Change Name]. 7 D Select the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 282
Appendix Deleting a Program Follow these steps to delete an unnecessary program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. APS012S C Press [Delete]. 7 D Select the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 283
display appears. The programmed fax number appears and the registered settings are recalled. E Press the {Start} key. The machine starts to scan the original. Then, transmission starts with the recalled transmission settings. Note ❒ Using the program causes the previous settings to be cleared - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 284
to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative. Reference p.278 "Maximum Values" Handset You can make or receive calls by installing the optional handset and dialing manually. Reference p.226 "Manual Dial" 7 Extra G3 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 285
Reception Reception approx. 190 W approx. 180 W approx. 180 W approx. 640 W ❖ IP-Fax Transmission and Reception Network Scan line density Maximum original size Maximum scanning size Transmission protocol LAN: Local Area Network Ethernet/10base-T, 100base-TX, IEEE1394 (IPv4 over 1394), IEEE802 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 286
100Base-TX, IEEE1394 (IPv4 over 1394), IEEE802.11b (wireless LAN) Transmit function Scan line density E-mail 200 × 100 dpi (Standard character), 200 × 200 dpi e-mail address E-mail send functions Automatic conversion of sent documents to e-mail format and e-mail transmission. Memory transmission - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 287
compatible machines, you can take advantage of higher specifications for coding, original size, and resolution. For details about the specifications text/plain, Image/tiff (attached file forms)) • Profile TIFF Profile S • Coding MH 7 • Original size A4 • Resolution (dpi) 200×100/200×200, 204 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 288
Number of digits for a SEP/SUB/PWD/SID 20 20 Code Number of digits in a PIN Code 20 20 Number of characters you can enter in the e-mail "Smart- DeviceMonitor for Admin", "DeskTopBinder", or Web Image Monitor. Number of documents sent from a LAN-Fax 400 400 Driver that the machine can - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 289
using the facsimile function 2,000 Number of pages per document you can store in 1,000 1,000 7 the Document Server Number of pages you can store in the Document Approx. 9,000 Server (in total - copy function, facsimile function, printer function, and scanner function) (Using ITU-T q4 Chart - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 290
is being scanned, 114 Canceling User Name, 235 Changing a program name, 271 Changing Keystroke Programs, 268 Changing Stored Document Information, 233 Changing the line port, 61 Changing the settings of files in memory, 175 Changing the SMTP server transmission using LAN-Fax Driver, 252 Check Modes, - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 291
and Manual Density, 196 Confirming the reservations for SEP Code Reception, 112 Confirming the result of a SEP Code Reception, 113 Confirming the results of 49 Displaying a preview, 230 Displaying confirmation of transmission, 24 Document Server, 251 Dual Access, 20 E Edit Cover Sheet..., 259 Edit - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 292
LAN-Fax Driver, 239, 240 LAN-Fax operation messages, 260 LAN-Fax Result Report, 253 LDAP server, 84 Louder, 97 Lower, 97 M Making settings for option configuration, 245 Manage / Delete File, 233, 237 Managing facsimile functions using SmartDeviceMonitor for Admin, 260 Manual Density, 58 Manual Dial - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 293
Personal Box File, 212 Print per User, 201 Print Reception Time, 9 Program, 268 Program as Defaults, 270 Program / Change / Delete Gateway, 9 Program / Change / Delete Scan Size, 9 Program / Change / Delete Standard Message, 9 Program Closed Network Code, 9 Program Dest., 79 Program Fax Information - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 294
mode, 5 Routing e-mail received via SMTP, 161 Routing received documents, 157 Routing received documents with SUB Code, 157 RTI - Own Name, 150 S 284 Saving as files, 250 Scanning Two-Sided Originals, 37 Scan Settings, 9, 47 Scan Size, 51 Scan Type, 47 Search by destination name, 85 Search by - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 295
Transferring received documents, 158 Transmission, 15, 21 Transmission File Status, 191 Transmission modes, 13 Transmission SUB Code, 106 User Name, 224 User Text, 130 User Tools/Counter key, 9 Using a program, 273 Using the Address Book to specify destinations, 76 Using the Document Server, - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 296
286 EN USA B771-8510 - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 297
request that you disconnect the equipment until the problem is resolved. 8. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 9. Connection to party line service is subject to state tariffs. Contact the - Ricoh Aficio MP C3500 SPF | Facsimile Reference - Page 298
FAX Option Type C4500 Operating Instructions Facsimile Reference EN USA B771-8510
-
1 -
2 -
3 -
4 -
5 -
6 -
7 -
8
-
9
-
10
-
11
-
12
-
13
-
14
-
15
-
16
-
17
-
18
-
19
-
20
-
21
-
22
-
23
-
24
-
25
-
26
-
27
-
28
-
29
-
30
-
31
-
32
-
33
-
34
-
35
-
36
-
37
-
38
-
39
-
40
-
41
-
42
-
43
-
44
-
45
-
46
-
47
-
48
-
49
-
50
-
51
-
52
-
53
-
54
-
55
-
56
-
57
-
58
-
59
-
60
-
61
-
62
-
63
-
64
-
65
-
66
-
67
-
68
-
69
-
70
-
71
-
72
-
73
-
74
-
75
-
76
-
77
-
78
-
79
-
80
-
81
-
82
-
83
-
84
-
85
-
86
-
87
-
88
-
89
-
90
-
91
-
92
-
93
-
94
-
95
-
96
-
97
-
98
-
99
-
100
-
101
-
102
-
103
-
104
-
105
-
106
-
107
-
108
-
109
-
110
-
111
-
112
-
113
-
114
-
115
-
116
-
117
-
118
-
119
-
120
-
121
-
122
-
123
-
124
-
125
-
126
-
127
-
128
-
129
-
130
-
131
-
132
-
133
-
134
-
135
-
136
-
137
-
138
-
139
-
140
-
141
-
142
-
143
-
144
-
145
-
146
-
147
-
148
-
149
-
150
-
151
-
152
-
153
-
154
-
155
-
156
-
157
-
158
-
159
-
160
-
161
-
162
-
163
-
164
-
165
-
166
-
167
-
168
-
169
-
170
-
171
-
172
-
173
-
174
-
175
-
176
-
177
-
178
-
179
-
180
-
181
-
182
-
183
-
184
-
185
-
186
-
187
-
188
-
189
-
190
-
191
-
192
-
193
-
194
-
195
-
196
-
197
-
198
-
199
-
200
-
201
-
202
-
203
-
204
-
205
-
206
-
207
-
208
-
209
-
210
-
211
-
212
-
213
-
214
-
215
-
216
-
217
-
218
-
219
-
220
-
221
-
222
-
223
-
224
-
225
-
226
-
227
-
228
-
229
-
230
-
231
-
232
-
233
-
234
-
235
-
236
-
237
-
238
-
239
-
240
-
241
-
242
-
243
-
244
-
245
-
246
-
247
-
248
-
249
-
250
-
251
-
252
-
253
-
254
-
255
-
256
-
257
-
258
-
259
-
260
-
261
-
262
-
263
-
264
-
265
-
266
-
267
-
268
-
269
-
270
-
271
-
272
-
273
-
274
-
275
-
276
-
277
-
278
-
279
-
280
-
281
-
282
-
283
-
284
-
285
-
286
-
287
-
288
-
289
-
290
-
291
-
292
-
293
-
294
-
295
-
296
-
297
-
298
 |
 |
FAX Option Type C4500
Operating Instructions
Facsimile Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Transmission
Other Transmission Features
Reception
Changing/Confirming Communication Information
Storing a Document
Fax via Computer
Appendix
1
2
3
4
5
6
7