Ricoh Aficio MP C3500 Facsimile Reference
Ricoh Aficio MP C3500 Manual
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- Ricoh Aficio MP C3500 | Facsimile Reference - Page 1
FAX Option Type C4500 Operating Instructions Facsimile Reference 1 Transmission 2 Other Transmission Features 3 Reception 4 Changing/Confirming Communication Information 5 Storing a Document 6 Fax via Computer 7 Appendix Read this manual carefully before you use this machine and keep it handy for - Ricoh Aficio MP C3500 | Facsimile Reference - Page 2
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be - Ricoh Aficio MP C3500 | Facsimile Reference - Page 3
such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other consumables. ❖ Security Reference - Ricoh Aficio MP C3500 | Facsimile Reference - Page 4
for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ For "UNIX Supplement - Ricoh Aficio MP C3500 | Facsimile Reference - Page 5
This Machine i NOTICE ...1 Important Safety Instructions 3 Caution ...3 How to Read This Manual 4 Symbols ...4 Names of Major Functions -Fax Transmission 28 Internet Fax Functions 29 Notes on Using Internet Fax 30 Functions Not Available by E-mail Transmission 31 Functions Not Available by E- - Ricoh Aficio MP C3500 | Facsimile Reference - Page 6
/IP-Fax Destination 87 Search by E-mail Address 90 Search Using Advanced Search 92 Search by Registration Number 95 On Hook Dial ...97 Manual Dial ...99 Sender Settings 101 PIN Code Transmission 104 Advanced Features 106 Setting SUB Codes for Transmission 106 Setting a password 109 Setting - Ricoh Aficio MP C3500 | Facsimile Reference - Page 7
2. Other Transmission Features Sending at a Specific Time (Send Later 123 Requesting a Reception Notice 125 Setting an E- Receiving documents according to parameter-specified settings 150 Reception Modes 152 Manual Reception 152 Auto Reception...152 Switching the Reception Mode 153 Receiving - Ricoh Aficio MP C3500 | Facsimile Reference - Page 8
Printing Options 163 Print Completion Beep 163 Checkered Mark...163 Center Mark ...164 Reception Time ...164 Two-Sided Printing 165 180-degree rotation printing 166 Multi-Copy Reception 166 Image Rotation...167 Page Separation and Length Reduction 168 Page Reduction...169 TSI Print ( - Ricoh Aficio MP C3500 | Facsimile Reference - Page 9
password 236 Deleting a Stored Document 237 6. Fax via Computer Sending Fax Documents from Computers 239 Before Use ...240 Using the Software 240 LAN-Fax Driver...240 Address Book ...241 LAN-Fax Cover Sheet Editor 241 Auto Run program 242 Installing Individual Applications 242 Setting LAN-Fax - Ricoh Aficio MP C3500 | Facsimile Reference - Page 10
document at a specific time 249 To print a sender stamp 249 To attach a cover sheet 250 To specify two-sided printing 250 To display preview 250 Saving as files ...250 To store the fax document on the Document Server 251 Checking Transmission Using LAN-Fax Driver 252 Confirming Transmission - Ricoh Aficio MP C3500 | Facsimile Reference - Page 11
with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 12
❖ Note to users in Canada ❖ Note: This Class B digital apparatus complies with Canadian ICES-003. ❖ Remarque concernant les utilisateurs au Canada ❖ Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. 2 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 13
leak. • Use only the power cord and batteries indicated in this manual. Do not dis- pose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. Save these instructions. IMPORTANTES MESURES DE SÉCURITÉ Certalnes mesures de sécurité doivent être - Ricoh Aficio MP C3500 | Facsimile Reference - Page 14
. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at . Names of Major Functions This machine's major functions are referred to in this manual as follows: • Internet Fax (by specifying an e-mail address) → Internet - Ricoh Aficio MP C3500 | Facsimile Reference - Page 15
to use control panel and screen-displayed keys. The display guides you through operations, shows messages, machine status, and destinations using User Parameters (switch 17, bit 3) in the Facsimile Features menu. ❒ To manually return to the standby display, do one of the following: • If you have - Ricoh Aficio MP C3500 | Facsimile Reference - Page 16
Reading the Display Panel and Using Keys This section explains key functions and messages that appear on the control panel. ❖ Initial Display ALV012S 1. Displays the date, time, and ma- chine status. Displays the name, facsimile number of the destination, and the size of the original when - Ricoh Aficio MP C3500 | Facsimile Reference - Page 17
fea- tures for transmission. 14. Allows you to set a sender. 15. Allows you to check the number of "Transmission Standby File(s)", "Memory "Checking the Memory Status" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP C3500 | Facsimile Reference - Page 18
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. AQI031S ❖ Example of a - Ricoh Aficio MP C3500 | Facsimile Reference - Page 19
the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see "Facsimile Features", General Settings Guide. ❖ General Settings Function name Quick Operation Key Switch Title Search Destination Communication Page Count Adjust Sound Volume Box Setting Box - Ricoh Aficio MP C3500 | Facsimile Reference - Page 20
❖ Send Settings Function name Description Max. E-mail Size Specify to limit the size of e-mail messages that are transmitted, if receivers limit e-mail size, or you cannot send large size e-mail for some reason. Program / Change / Delete Standard Message Program standard messages to be printed - Ricoh Aficio MP C3500 | Facsimile Reference - Page 21
gateway used for transmission to IP-Fax. Using Menu Protect, you can prevent unauthenticated users from changing the user tools. Reference "Facsimile Features", General Settings Guide 11 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 22
12 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 23
1. Transmission This section explains basic transmission operations such as specifying a transmission mode or destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receiver and confirm with - Ricoh Aficio MP C3500 | Facsimile Reference - Page 24
Transmission Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX]. 1 Note ❒ You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes} key is - Ricoh Aficio MP C3500 | Facsimile Reference - Page 25
Function", Troubleshooting. ❒ If memory is full (0% appears in "Memory" at the upper right of the screen), Memory Transmission is disabled. Use Immediate Transmission instead. A Make sure [Immed. TX] is not highlighted. Normally Memory Transmission mode is selected. B Place the original. 15 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 26
Transmission C Make the scan settings you require. 1 D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see "Using the Address Book to Specify - Ricoh Aficio MP C3500 | Facsimile Reference - Page 27
" p.76 "Using the Address Book to Specify Destinations" p.78 "Specifying Group Destinations" p.79 "Selecting Destinations from Recent Destinations" p.278 "Maximum Values" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP C3500 | Facsimile Reference - Page 28
Transmission Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. 1 A Make sure [Immed. TX] is not highlighted. B Place the first page of the original face down on the exposure glass. C Specify a destination. D Make the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 29
the page number is printed on the header of the fax, the total number of originals is not automatically printed. Reference "Facsimile Features", General Settings Guide 19 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 30
Transmission Automatic Redial If a fax document could not be sent because the line was busy or an error oc- curred during transmission, the line is switched to another at five-minute inter- 1 vals and redial is attempted up to five times. If redialing fails after four redials, the machine - Ricoh Aficio MP C3500 | Facsimile Reference - Page 31
Transmission Modes Note ❒ To avoid accidentally pressing the wrong Destination key, you can set the machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu. 1 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 32
Transmission C Select the scan settings you require. 1 D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see "Using the Address Book to Specify - Ricoh Aficio MP C3500 | Facsimile Reference - Page 33
Transmission Modes Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. A Press [Immed. TX]. 1 B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press - Ricoh Aficio MP C3500 | Facsimile Reference - Page 34
Transmission Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other 1 transmission settings before transmitting. A Press [Check Modes], and then check the transmission settings. The following display appears. B After checking the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 35
IP-Fax Functions IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles direct- ly via a TCP/IP network. 1 This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between - Ricoh Aficio MP C3500 | Facsimile Reference - Page 36
facsimile function of this machine cannot be used with IPv6. ❒ Before using this function, configure the network in the System Settings menu. Note ❒ IP-Fax supported by this machine is ITU-T Recommendation T.38 compliant. 26 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 37
IP-Fax Functions Reference p.147 "Types of Reception" "Connecting the Machine", General Settings Guide "System Settings", General Settings Guide 1 "Facsimile Features", General Settings Guide Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia - Ricoh Aficio MP C3500 | Facsimile Reference - Page 38
the Facsimile Function", Troubleshooting. Reference "Troubleshooting When Using the Facsimile Function", Troubleshooting Functions Not Available for IP-Fax Transmission You can use the following functions with standard fax transmission, but not IPFax transmission: • On hook dial • Manual dial 28 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 39
Internet Fax Functions Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. 1 The e-mail sent by this machine can be received by another Internet Fax ma- chine. Instead of dialing the telephone number of the destination - Ricoh Aficio MP C3500 | Facsimile Reference - Page 40
Transmission Note ❒ The Internet Fax function supported by this machine is compliant with ITUT Recommendation Connecting the Machine", General Settings Guide "System Settings", General Settings Guide "Facsimile Features", General Settings Guide Notes on Using Internet Fax the other party. 30 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 41
Facsimile Function", Troubleshooting Functions Not Available by E-mail Transmission The following functions are supported with standard fax transmission, but not with Internet Faxing. • Immediate Transmission • Closed Network transmission • SUB Code Transmission • On Hook Dial • Manual Dial • JBIG - Ricoh Aficio MP C3500 | Facsimile Reference - Page 42
Transmission Functions Not Available by E-mail Reception The following functions are supported with standard fax reception, but not with 1 Internet Faxing. • Memory Lock Reception • SEP Code Reception • Authorized Reception per Sender • Reception File Print Quantity per Sender E- - Ricoh Aficio MP C3500 | Facsimile Reference - Page 43
the receiver's reception capability cannot be registered. If you know the receiver's reception capability, you can set it manually. ❖ Requesting a Reception Notice When the receiver's machine supports T.37 full mode and is programmed as a full mode machine in the Address Book, the machine requests - Ricoh Aficio MP C3500 | Facsimile Reference - Page 44
Transmission Placing Originals Place the original on the exposure glass or the ADF. For details about how to 1 place originals, see the following: • Placing originals on the exposure glass "Placing Originals on the Exposure Glass", Copy/Document Server Reference • Placing originals into the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 45
Placing Originals Note ❒ To scan multiple originals using the Auto Document Feeder (ADF), set originals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does 1 not use paper of the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 46
p.44 "Transmission with Image Rotation" p.51 "Scan Size" p.270 "Registering a priority function using a program" "Facsimile Features", General Settings Guide "Placing Originals", Copy/Document Server Reference Setting the Original Orientation When you store documents in the Document Server, set - Ricoh Aficio MP C3500 | Facsimile Reference - Page 47
Placing Originals D Press [OK]. The selected original orientation appears in "Original Feed Type". E Specify a destination, and then press the {Start} key. 1 Reference p.221 "Storing a Document" Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 48
Transmission A Place the original, and then select the scan settings you require. B Press [Original Feed Type]. 1 C Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ ]. Make sure that the specified original orientation matches the orientation of - Ricoh Aficio MP C3500 | Facsimile Reference - Page 49
E Select [Top to Top] or [Top to Bottom]. Placing Originals 1 F Select [1st Sheet] or [2nd Sheet]. To cancel two-sided transmission, press [1 Sided Original]. The display returns to that of step D. Select [2nd Sheet] if you want to send a cover sheet as the first page. G Press [OK]. "2 Sided - Ricoh Aficio MP C3500 | Facsimile Reference - Page 50
JIS L to A3 L (up to 1200 ment mm long) 51/2" × 81/2" K to 11" × 17"L 100 sheets 40-128 g/m2 (81.4 g/m2, 22 lb) (11-34 lb) ADF, two-sided docu- A5 L to A3 L (up to 432 mm ment long) 51/2" × 81/2" K to 11" × 17"L 100 sheets 52-128 g/m2 (81.4 g/m2, 22 lb) (14-34 lb) Note ❒ The weight - Ricoh Aficio MP C3500 | Facsimile Reference - Page 51
Placing Originals Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an 1 A3, 11"×17" area is scanned. ❖ Exposure Glass ❖ ADF AAG019S ❖ Maximum scan area The following shows the maximum scan area: • Memory Transmission: 297 × - Ricoh Aficio MP C3500 | Facsimile Reference - Page 52
Transmission Note ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ Even if an original is correctly placed on the exposure glass or in the ADF, a 1 margin of 3 mm (0.1") around each edge of the original may not be sent. ❒ If the receiver uses paper of - Ricoh Aficio MP C3500 | Facsimile Reference - Page 53
detect × - Unable to auto detect Note ❒ You can select from 81/2" × 13", 81/4" × 13", 8" × 13" with User Tools (System Settings). See "System Settings", General Settings Guide. 43 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 54
Transmission Reference "System Settings", General Settings Guide 1 Transmission with Image Rotation Generally, place A4, 81/2"×11" originals in the landscape orientation (L). If you place an A4, 81/2"×11" original in the portrait - Ricoh Aficio MP C3500 | Facsimile Reference - Page 55
Placing Originals Stamp When sending a fax document using the ADF, the machine can stamp a circle mark at the bottom of the original. When sending a two-sided document, the document is marked at the bottom of the front page and top of the rear page. 1 Important ❒ Stamp only works when scanning - Ricoh Aficio MP C3500 | Facsimile Reference - Page 56
cannot turn the Stamp function on or off while an original is being scanned. Reference p.270 "Registering a priority function using a program" "Facsimile Features", General Settings Guide "Adding Paper, Toner and Staples", Troubleshooting 46 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 57
Super Fine (optional) ❖ Scan Size: Auto Detect, Regular, Area, Mixed Original Sizes ❖ Density (Contrast): Auto Density, Manual Density (seven levels), Combined Auto and Manual Density Scan Type If the original contains photographs, illustrations, or diagrams with complex shading patterns or grays - Ricoh Aficio MP C3500 | Facsimile Reference - Page 58
Transmission A Press [Scan Settings]. 1 B Make sure that [Scan Type] is selected. C Select the scan type you require, and then press [OK]. Note ❒ If you select [Text / Line Art], [Text / Photo], or [Photo], the transmission will take longer than when [Text] is selected. ❒ If you send a fax document - Ricoh Aficio MP C3500 | Facsimile Reference - Page 59
between speed and image clarity. ❖ Standard (8 x 3.85 lines/mm, 200 x 100 dpi) Select for originals containing normal size characters. ❖ Detail (8 x 7.7 lines fine as Standard. ❖ Super Fine (optional expansion memory required: 16 x 15.4 lines/mm, 400 x 400 dpi) Select for originals with very fine - Ricoh Aficio MP C3500 | Facsimile Reference - Page 60
Transmission A Press [Scan Settings]. 1 B Press [Resolution]. C Select the resolution you require, and then press [OK]. 50 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 61
to receive fax documents at Super Fine resolution. ❒ The machine supports Standard, Detail, Fine (with the optional expansion memory), and Super When placing different size originals into the ADF, adjust the document guide to the largest original. ❒ Small-size originals may be sent at a slight - Ricoh Aficio MP C3500 | Facsimile Reference - Page 62
Transmission Auto Detect Detects the size of the first page and scans all pages using that size. 1 If the machine cannot detect the original size, a confirmation message appears. Place the original again. A Place the originals. B Press [Scan Settings]. C Press [Scan Size]. D Make sure that [ - Ricoh Aficio MP C3500 | Facsimile Reference - Page 63
E Press [OK]. Scan Settings 1 "Auto Detect: Same Size" appears above [Scan Settings]. F Specify a destination and press the {Start} key. Regular The placed original is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL, A3L, 81/2"×11"KL - Ricoh Aficio MP C3500 | Facsimile Reference - Page 64
Transmission D Press the size of the originals to be sent. 1 81/2"×11" indicates LT. 81/2"×14" indicates LG. 11"×17" indicates DLT. E Press [OK]. The selected size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto - Ricoh Aficio MP C3500 | Facsimile Reference - Page 65
C Press [Scan Size]. D Press [Area 1] or [Area 2]. Scan Settings 1 E Press [OK]. The specified size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. 55 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 66
Transmission Mixed Original Sizes Select this to individually scan the size of originals loaded into the ADF. For ex- ample, when A3Land A4Ksize originals are sent together, usually all are sent 1 using the size of the first original. By selecting Mixed Original Sizes, the machine scans and - Ricoh Aficio MP C3500 | Facsimile Reference - Page 67
E Press [OK]. Scan Settings 1 "Auto Detect: Mixed Sizes" appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel Mixed Original Sizes, press [Mixed Original Sizes] again before pressing [OK] in step D. ❒ When using Mixed Original Sizes, the machine sends - Ricoh Aficio MP C3500 | Facsimile Reference - Page 68
Density The appropriate density setting for the original is automatically selected. A Make sure that [Auto Density] is selected. ❖ Manual Density Use manual density to set density manually. You can select one of seven density levels. A If [Auto Density] is selected, press [Auto Density] to turn - Ricoh Aficio MP C3500 | Facsimile Reference - Page 69
Scan Settings ❖ Combined Auto and Manual Density You can only adjust density for photographs, illustrations, or diagrams if the original has a dark background. You can select one of seven density levels. A - Ricoh Aficio MP C3500 | Facsimile Reference - Page 70
Transmission Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different density, 1 resolution, and scan type setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a - Ricoh Aficio MP C3500 | Facsimile Reference - Page 71
Changing the Line Port Changing the Line Port Select a line port or protocol to be used for standard fax or IP-Fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of 1 three ports. Important ❒ To add more fax lines, the optional extra G3 interface unit - Ricoh Aficio MP C3500 | Facsimile Reference - Page 72
Transmission A Press [Select Line]. 1 B Select the line you want to use. If you select "G3 Auto", the machine will use any available line. This increases efficiency. When one optional extra G3 unit is installed When two optional extra G3 units are installed When H.323/SIP are set to "On" 62 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 73
shows the first communication that was initiated. Reference p.270 "Registering a priority function using a program" "Facsimile Features", General Settings Guide Simultaneous Broadcast Using Multiple Line Ports The Standard Broadcast function sends faxes one at a time to multiple destinations in - Ricoh Aficio MP C3500 | Facsimile Reference - Page 74
Transmission Specifying a Destination This section explains how to specify a destination. 1 Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. Note ❒ The display shows the percentage of free memory space for storing originals. Since fax numbers, IP-Fax destinations and e- - Ricoh Aficio MP C3500 | Facsimile Reference - Page 75
Specifying a Destination Reference p.61 "Changing the Line Port" p.65 "Entering a pause" p.66 "Entering a tone" 1 p.76 "Using the Address Book to Specify Destinations" p.83 "Registering Entered Destinations to the Address Book" p.278 "Maximum Values" Entering a pause Press [Pause] when - Ricoh Aficio MP C3500 | Facsimile Reference - Page 76
machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ Certain services may be unavailable even when using Tone function. ❒ A tone is shown as a "T" on the display and the next numbers are dialed using tonal - Ricoh Aficio MP C3500 | Facsimile Reference - Page 77
of the fax number. Important ❒ Specify the protocol to be used in [Select Line] in advance. A Make sure that [Fax] is selected. B Press [Manual Entry]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". C Enter the IP-Fax destination, and then - Ricoh Aficio MP C3500 | Facsimile Reference - Page 78
Communicating indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual Entry] may not appear, and you may be unable to enter the as operable with this machine, contact your local reseller or service representative. ❒ Methods of entering a destination vary depending on - Ricoh Aficio MP C3500 | Facsimile Reference - Page 79
p.83 "Registering Entered Destinations to the Address Book" p.278 "Maximum Values" "Entering Text", About This Machine "Facsimile Features", General Settings Guide Regarding IP-Fax destinations Depending on the network to which this machine is connected or this machine's configuration, enter the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 80
Transmission Note ❒ To send to a G3 fax via a gateway connected to a public telephone line, you must specify it's the receiver's machine telephone number. For example, if the receiver's fax number is "0312345678", specify "5678". To send from an IP-Fax 1 to G3 fax without using gatekeeper or - Ricoh Aficio MP C3500 | Facsimile Reference - Page 81
to switch the type of transmission to Internet Fax. 1 B Specify the sender. For details about specifying senders, see "Sender Settings". C Press [Manual Entry]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". D Enter the e-mail address destination - Ricoh Aficio MP C3500 | Facsimile Reference - Page 82
the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual Entry] may not appear, and you may be unable to enter the e-mail address. ❒ For details about canceling a transmission, see "Canceling - Ricoh Aficio MP C3500 | Facsimile Reference - Page 83
this function, the following settings must be made. For details about these settings, see "System Settings", General Settings Guide and "Special Operations under Windows", Network Guide. • In "System Settings", "SMTP" in "E-mail Communication Port", set the port number to "25". • To specify the host - Ricoh Aficio MP C3500 | Facsimile Reference - Page 84
Transmission You can send Internet Fax documents directly to their destinations without go- ing through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. However, with this feature the domain part of the destination's e- mail address is read as the SMTP server's - Ricoh Aficio MP C3500 | Facsimile Reference - Page 85
is enabled. ❒ To send Internet Fax documents from a computer, use the LAN-Fax Driver to specify whether or not to bypass the SMTP server. When sending with the [Use " "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP C3500 | Facsimile Reference - Page 86
Transmission Using the Address Book to Specify Destinations When destinations are programmed in a destination list, you can specify a des- 1 tination by selecting a Destination key from the destination list. The programmed name appears on Destination key. Press [Fax] or [Internet Fax] to - Ricoh Aficio MP C3500 | Facsimile Reference - Page 87
To check the contents of Destination keys, print the destination list. Reference "System Settings", General Settings Guide 1 "Registering Addresses and Users for Facsimile/Scanner Functions", Gen- eral Settings Guide Switching the titles in the Address Book There are three types of titles for - Ricoh Aficio MP C3500 | Facsimile Reference - Page 88
Transmission Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to 1 all destinations in that Group using just a few keystrokes. Destinations programmed in a group are indicated by . Important ❒ In the destination list, program an individual - Ricoh Aficio MP C3500 | Facsimile Reference - Page 89
", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Selecting Destinations from Second and later destinations broadcasted to • Destinations specified in the LAN-Fax Driver on the computer 79 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 90
Transmission A Place the original, and then select the scan settings you require. B Press [Recent]. 1 C Select the destination you want to redial to, and then press [OK]. D Press the {Start} key. Note ❒ You can select Internet Fax and IP-Fax destinations from Recent Destina- tions as well. ❒ When - Ricoh Aficio MP C3500 | Facsimile Reference - Page 91
Tools]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Press [New Program]. For a description of the subsequent procedure, see "System Settings", General Settings Guide. 81 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 92
can register in the Address Book using Web Image Monitor or SmartDeviceMonitor for Admin. For details about installation, see "Monitoring and Configuring the Printer", Network Guide, or, for information about the Address Book, see the relevant Help. Reference "System Settings", General Settings - Ricoh Aficio MP C3500 | Facsimile Reference - Page 93
] and enter any necessary information. For details about registering destinations, see "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide. C Press [OK]. Note ❒ Depending on security settings, [Prg. Dest.] may not appear, and you may be unable to register the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 94
. For details about registering LDAP servers, see "System Settings", General Settings Guide. Note ❒ Press [Fax] or [Internet Fax] on the Search Destination The address retrieved by the search depends on the searching method supported by the LDAP server. However, the address programmed first is - Ricoh Aficio MP C3500 | Facsimile Reference - Page 95
Searching for a Destination in the Address Book Search by Destination Name Follow these steps to search for a destination registered in the Address Book by name. 1 A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search - Ricoh Aficio MP C3500 | Facsimile Reference - Page 96
Transmission D Press [Name]. 1 E Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press Backspace], and [Delete All], and then enter the destination name again. F Confirm the characters you entered, and then press [Start Search]. When - Ricoh Aficio MP C3500 | Facsimile Reference - Page 97
G Select a destination. Searching for a Destination in the Address Book 1 If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Reference "Entering Text", About This Machine Search by - Ricoh Aficio MP C3500 | Facsimile Reference - Page 98
Transmission B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. 1 C Press [Fax Destination]. D Enter the number you want to search for, and then press [OK]. To search for an IP-Fax destination, - Ricoh Aficio MP C3500 | Facsimile Reference - Page 99
Searching for a Destination in the Address Book E Confirm the entered fax numbers, and then press [Start Search]. 1 When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display - Ricoh Aficio MP C3500 | Facsimile Reference - Page 100
Transmission Search by E-mail Address Follow these steps to use an e-mail address to search for a destination registered 1 in the destination list. A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server - Ricoh Aficio MP C3500 | Facsimile Reference - Page 101
D Press [E-mail Address]. Searching for a Destination in the Address Book 1 E Enter the e-mail address you want to search for, and then press [OK]. If you enter a wrong e-mail address, press Backspace], or [Delete All], and then enter the e-mail address again. F Confirm the entered characters, - Ricoh Aficio MP C3500 | Facsimile Reference - Page 102
Transmission G Select a destination. 1 If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Search Using Advanced Search Follow these steps to search for a destination registered in the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 103
Searching for a Destination in the Address Book C Press [Fax] or [Internet Fax] to switch the transmission type to fax/IP-Fax or Internet Fax. 1 D Press [Advanced Search]. E Press the key for each condition, and then enter a partial string. The following conditions can be specified for Address Book - Ricoh Aficio MP C3500 | Facsimile Reference - Page 104
fuzzy search. This item appears when selecting an LDAP server in step B. The perfor- mance of fuzzy search depends on the search method supported by the LDAP server. G Press [OK]. H Press [Start Search]. When the search is finished, the search result appears. I Select a destination. If the required - Ricoh Aficio MP C3500 | Facsimile Reference - Page 105
Options under Program / Change / Delete LDAP Server under System Settings. For details about setting Search Options, see "Sys- tem Settings", General Settings Guide. 1 ❒ The string you enter in the [Name] condition field is read as the first or last name, depending on the administrator's setting - Ricoh Aficio MP C3500 | Facsimile Reference - Page 106
Transmission C Enter a registration number using the number keys, and then press [#]. 1 While usually a registration number is displayed in the five-digit format, you do not need to enter the first zeros of a registration number. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then - Ricoh Aficio MP C3500 | Facsimile Reference - Page 107
On Hook Dial On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. 1 Important ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax. A Place the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 108
want to send a fax document (ask them to switch to facsimile mode). ❒ For details about On Hook Mode Release Time, see "Facsimile Features", General Settings Guide. Reference p.76 "Using the Address Book to Specify Destinations" "Facsimile Features", General Settings - Ricoh Aficio MP C3500 | Facsimile Reference - Page 109
extra G3 interface unit, Internet Fax and IP-Fax. ❒ If Immediate TX Result Report (Immediate Transmission) is printed, the result of a transmission with Manual Dial is not mentioned in the report. A Place the original, and then select the scan settings you require. B Pick up the handset. You will - Ricoh Aficio MP C3500 | Facsimile Reference - Page 110
of the external telephone. You must first press the operation switch to 1 turn on the machine. Reference p.76 "Using the Address Book to Specify Destinations" 100 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 111
Sender Settings Sender Settings Use this function to set sender information. If the sender's e-mail address is registered in the destination list, the sender can 1 receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) - Ricoh Aficio MP C3500 | Facsimile Reference - Page 112
Transmission D Confirm the selected sender, and then press [OK]. 1 E To print the sender's name on the receiver's sheet, press [Stamp Sender Name] to highlight it. If you enable this function, the sender's name (user name) appears on the receiver's sheet, lists, and report. F To confirm the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 113
number of uses by each user. ❒ To cancel the Sender Name, cancel the transmission. See "Canceling a Transmission". Reference p.114 "Canceling a Transmission" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP C3500 | Facsimile Reference - Page 114
you want to use PIN Code Transmission, ask the PABX administrator if the PABX you are connected to supports the PIN Code function, and if it does, contact your service representative for information about setting up. Important ❒ Program the PIN Code TX function to a Quick Operation key beforehand - Ricoh Aficio MP C3500 | Facsimile Reference - Page 115
. ❒ You can set the machine so that a PIN Code must be entered after the fax number before you can send a fax. For details, contact your service representative. Reference p.278 "Maximum Values" "Facsimile Features", General Settings - Ricoh Aficio MP C3500 | Facsimile Reference - Page 116
Transmission Advanced Features This section describes how to specify a destination using advanced features. 1 Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission. A SUB Code is an ID consisting of numbers, q, p, and spaces. Document - Ricoh Aficio MP C3500 | Facsimile Reference - Page 117
C Press [Option Setting]. D Press [SUB Code Transmission]. Advanced Features 1 E Press [OK] twice. The standby display appears. F Enter the fax number of a destination or an IP-Fax destination. G Press [Adv.Features]. H Make sure that [SUB Code] is selected. I Press [Transmission SUB Code]. 107 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 118
you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to inform Make sure the number of digits in the SUB Code matches the specification of the machine to which you are sending. For the maximum Guide 108 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 119
Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Setting SEP Codes for Reception Follow these steps to enter a Code you entered. This function enables the machine to utilize services that use the polling function or receive documents from multiple destinations - Ricoh Aficio MP C3500 | Facsimile Reference - Page 120
Transmission B Press [Option Setting]. 1 C Press [SEP Code Reception]. D Press [OK] twice. The standby display appears. E Enter the fax number of a destination or an IP-Fax destination. F Press [Adv.Features]. G Make sure that [SEP Code] is selected. H Press [Reception SEP Code]. 110 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 121
Press the {Start} key. Note ❒ Make sure the number of digits in the SEP Code matches the specification of the machine from which you are receiving. For the maximum number of digits for the SEP Code of this "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 111 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 122
and reports. Reference p.268 "Registering and Changing Keystroke Programs" p.278 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide SEP Code RX Reserve Report This report is printed after SEP Code Reception is set up. You can use this report to - Ricoh Aficio MP C3500 | Facsimile Reference - Page 123
menu. ❒ You can display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference p.203 "Journal" "Facsimile Features", General Settings Guide 113 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 124
Transmission Canceling a Transmission This section explains how to cancel a fax transmission. 1 Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission - Ricoh Aficio MP C3500 | Facsimile Reference - Page 125
Canceling a Transmission Note ❒ Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted 1 Follow these steps to cancel a transmission while the Communicating indicator is lit. A Press the {Clear/Stop} key. APS009S You can also cancel a - Ricoh Aficio MP C3500 | Facsimile Reference - Page 126
Transmission D Press [OK]. 1 To cancel another file, repeat steps B and D. To cancel stopping transmission, press [Cancel]. E Press [Exit]. The standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure - Ricoh Aficio MP C3500 | Facsimile Reference - Page 127
Canceling a Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in des- 1 tination or with the originals after storing. To cancel Memory Transmission - Ricoh Aficio MP C3500 | Facsimile Reference - Page 128
Transmission C Select the file you want to cancel. 1 If the desired file is not shown, press [U] or [T] to find it. There are cases when a destination may not be selected as the destination appears as "p", depending on the security settings. D Press [Stop Transmission]. E Press [OK]. To cancel - Ricoh Aficio MP C3500 | Facsimile Reference - Page 129
F Press [Exit] twice. Canceling a Transmission 1 The standby display appears. Note ❒ To delete some destinations from a broadcast, see "Deleting a Destination from a Simultaneous Broadcast". ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been - Ricoh Aficio MP C3500 | Facsimile Reference - Page 130
Transmission Confirming a Transmission A Press [Change TX / Info]. 1 B Press [Check / Stop Transmission File]. C Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document - Ricoh Aficio MP C3500 | Facsimile Reference - Page 131
D Press [Check / Change Settings]. Confirming a Transmission 1 E Confirm a transmission, and then press [Exit]. F Press [Exit] twice. The standby display appears. 121 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 132
Facsimile Features menu. ❒ You can display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 122 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 133
to apply transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax lost documents. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ This function is unavailable with - Ricoh Aficio MP C3500 | Facsimile Reference - Page 134
allows you to omit step B. ❒ You can cancel the transmission setup for Send Later. See "Canceling a Transmission". Reference p.114 "Canceling a Transmission" "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP C3500 | Facsimile Reference - Page 135
, allowing the originator to verify the transmission was received. 2 Important ❒ The Reception Notice feature is only available if the receiver supports MDN (Message Disposition Notification). A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Press - Ricoh Aficio MP C3500 | Facsimile Reference - Page 136
Only the last 50 communications appear in the Journal. If you do not receive a reception notice message before the last 50 communications are transmission reports show "- -". ❒ Reception notice messages themselves are not recorded in the Journal. ❒ You can select whether or not to print Guide 126 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 137
of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. Reference "Facsimile Features", General Settings Guide 127 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 138
Other Transmission Features Confirming Transmission Results by E-mail Use this function to confirm the transmission results by sending an e-mail notification to the specified destination. Important 2 ❒ Register the e-mail address of the destination for e-mail notification in the destination list - Ricoh Aficio MP C3500 | Facsimile Reference - Page 139
of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. Reference "Facsimile Features", General Settings Guide 129 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 140
Other Transmission Features Entering the Subject Allows you to enter a subject for the e-mail document you want to send. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Press [Subject]. D Enter the subject. 130 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 141
Entering the Subject E To enter the character strings programmed in the machine, press [User Text], and then select the character strings you want to enter. 2 F Press [OK]. The entered subject appears in the Subject field. G Press [OK]. The standby display appears. H Specify a destination, and then - Ricoh Aficio MP C3500 | Facsimile Reference - Page 142
Other Transmission Features Reference p.32 "E-mail Subject" p.155 "Received Images" p.278 "Maximum Values" "Entering Text", About This Machine "System Settings", General Settings Guide 2 "Facsimile Features", General Settings Guide 132 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 143
Entering the Text Entering the Text Allows you to enter the text for the e-mail document you want to send. Important ❒ Program text strings in advance in "Program / Change / Delete E-mail Mes- sage" in "System Settings". A Place the original, and then select the scan settings you require. 2 B - Ricoh Aficio MP C3500 | Facsimile Reference - Page 144
of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. 2 Reference "System Settings", General Settings Guide "Facsimile Features", General Settings - Ricoh Aficio MP C3500 | Facsimile Reference - Page 145
Program a standard message in "Program / Change / Delete Standard Mes- sage" in the Facsimile Features menu. See "Facsimile Features", General Settings Guide. A Place the originals, and then select the scan settings you require. B Press [TX Mode]. C Press [Option Setting]. D Press [Standard Message - Ricoh Aficio MP C3500 | Facsimile Reference - Page 146
for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.138 "Label Insertion" "Facsimile Features", General Settings Guide Auto Reduce When this function is turned on, if the receiver's paper is smaller than the size of the original you are sending, the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 147
Transmission Options Important ❒ If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. 2 A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D - Ricoh Aficio MP C3500 | Facsimile Reference - Page 148
Other Transmission Features Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destina- 2 tions in the Address Book, and also set " - Ricoh Aficio MP C3500 | Facsimile Reference - Page 149
a default, program it in advance in "Program / Change / Delete Standard Message" in the Facsimile Features menu. Reference p.135 "Standard Message Stamp" "Facsimile Features", General Settings Guide 139 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 150
Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B and step C. Reference "Facsimile Features", General Settings Guide 140 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 151
Book, or Keystroke Programs in advance. Even though "SUB 2 Code Transmission" is set to on, if the SUB Code is not appended to the spec- ified destination, transmission is in standard fax mode. ❒ When you select a destination that has a registered SUB Code from the Address Book, if "SUB Code - Ricoh Aficio MP C3500 | Facsimile Reference - Page 152
Reference p.106 "Setting SUB Codes for Transmission" 2 p.268 "Programs" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide SEP Code Reception Enable this function to perform SEP Code Reception. Important ❒ This - Ricoh Aficio MP C3500 | Facsimile Reference - Page 153
. Using the Quick Operation key allows you to omit step B and step C. Reference p.109 "Setting SEP Codes for Reception" p.268 "Programs" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP C3500 | Facsimile Reference - Page 154
Other Transmission Features Fax Header Print When the Fax Header is set to on, the stored name is printed on the receiver's paper. You can store two Fax Headers; "First Name" and "Second Name". For example, if you store your department name in one and your organization 2 name in the other, you - Ricoh Aficio MP C3500 | Facsimile Reference - Page 155
is printed on the receiver's paper. To print the second header name, contact 2 your service representative. ❒ You can program one of the Quick Operation keys with operations for this Features menu. See "Facsimile Features", General Settings Guide. Reference "Facsimile Features", General Settings - Ricoh Aficio MP C3500 | Facsimile Reference - Page 156
Other Transmission Features 2 146 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 157
Print" is set to on. ❒ If the Substitute Reception is used, a fax document is not printed: it is stored in memory. ❒ This machine supports Standard, Detail, Fine (with the optional expansion memory), and Super Fine (with the optional expansion memory) resolutions for reception. If you do not have - Ricoh Aficio MP C3500 | Facsimile Reference - Page 158
Report is automatically printed when the operation switch is turned on. Use this report to identify lost documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ The machine may not be able to receive large numbers of documents or documents with high data content. In - Ricoh Aficio MP C3500 | Facsimile Reference - Page 159
Types of Reception Reference "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is - Ricoh Aficio MP C3500 | Facsimile Reference - Page 160
documents using Substitute Reception. Problems Causes Solutions The machine switch 05, bit 2, 1) in the Facsimile Features menu. Problems h is lit. Causes Paper is jammed. h is lit Troubleshooting. Add paper. For details about adding paper, see "Adding Paper, Toner and Staples", Troubleshooting - Ricoh Aficio MP C3500 | Facsimile Reference - Page 161
of the other end matches the Closed Network Code of this machine. • Disable The machine does not receive any documents. Reference "Facsimile Features", General Settings Guide "Adding Paper, Toner and Staples", Troubleshooting "Clearing Misfeeds", Troubleshooting 151 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 162
telephone is required to use this machine as a telephone. Manual Reception When a telephone call comes in, the machine rings. If the call is a fax document, you must switch manually to facsimile mode. A When the machine rings, pick up the optional - Ricoh Aficio MP C3500 | Facsimile Reference - Page 163
RX Mode]. 3 B Select the reception mode, and then press [OK]. The standby display appears. To cancel the selection, press [Cancel]. Reference "Facsimile Features", General Settings Guide 153 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 164
are two methods of receiving e-mail: Auto E-mail Reception and Manual E-mail Reception. Important ❒ E-mail with attachments other than TIFF Settings Guide Auto E-mail Reception When this function is turned on, the machine periodically checks the e-mail server for incoming e-mail and downloads it - Ricoh Aficio MP C3500 | Facsimile Reference - Page 165
a Quick Operation key beforehand. A Press [Manual E-mail RX]. 3 The machine accesses the server to check for e-mail and receives any new e-mail. B Check the message, and then press [Exit]. The standby display appears. Reference "Facsimile Features", General Settings Guide Received Images Here is an - Ricoh Aficio MP C3500 | Facsimile Reference - Page 166
other functions. ❒ The display format of the subject varies according to Stamp Sender Name and other settings. Reference p.32 "E-mail Subject" "System Settings", General Settings Guide 156 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 167
document is routed to that destination as e-mail. ❒ You can route documents received from any fax machine, regardless of manufacturer. Reference "System Settings", General Settings Guide "Facsimile Features", General Settings - Ricoh Aficio MP C3500 | Facsimile Reference - Page 168
back to the requesting party. ❒ You can transfer data received from any fax machine, regardless of manufacturer. Reference "Facsimile Features", General Settings Guide SUB Code Transfer Report You can check the results of transmission to Receiving Stations. The machine prints this report when it has - Ricoh Aficio MP C3500 | Facsimile Reference - Page 169
folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders. For details, see "Facsimile Features", General Settings Guide. ❒ For the maximum number of destinations you can program in a group, see "Maximum Values". 159 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 170
Settings Guide SMTP Reception Using Internet Fax You can receive a document sent by Internet Fax using SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. 3 ALT005S Important ❒ Set this machine beforehand using the MX record of - Ricoh Aficio MP C3500 | Facsimile Reference - Page 171
Reception Functions Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. 3 ALT006S Important ❒ Before routing e-mail received via SMTP, you first must set "SMTP RX File Delivery Settings" to "On" in the Facsimile Features menu. ❒ Depending on security - Ricoh Aficio MP C3500 | Facsimile Reference - Page 172
the maximum number of destinations you can program in a group, see "Maximum Values". Reference p.278 "Maximum Values" "Facsimile Features", General Settings Guide JBIG Reception If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with - Ricoh Aficio MP C3500 | Facsimile Reference - Page 173
using "Adjust 3 Sound Volume" in the Facsimile Features menu (set the volume to the mini- mum level). Reference "Facsimile Features", General Settings Guide Checkered Mark When this function is turned on, a Checkered Mark is printed on the first page of fax documents to help you separate them - Ricoh Aficio MP C3500 | Facsimile Reference - Page 174
in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide Reception Time You can have the date, time, and file number recorded on the docu- ment. If you need this function, contact your service representative. Reference "Facsimile Features", General Settings Guide 164 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 175
Printing Options Two-Sided Printing You can have a received document printed on both sides of a sheet. Important 3 ❒ To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 176
size are printed on the same paper. Some stored documents may be unavailable for this printing option. 3 Reference "Facsimile Features", General Settings Guide 180-degree rotation printing When printing on both sides of the paper, this machine rotates images as shown in the diagram. CP2B02E0 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 177
Quantity in the Facsimile Features menu. ❒ The machine will use Memory Reception for Multi-copy Reception. Reference "Facsimile Features", General Settings Guide 3 Image Rotation If you have set paper in the standard tray K, incoming fax documents are automatically rotated to fit onto the paper - Ricoh Aficio MP C3500 | Facsimile Reference - Page 178
split area is duplicated on the top of the second sheet. Note ❒ Your service representative can customize this function with the following settings: • Reduction • Print • Overprinting length: 4 mm (0.16"), 10 mm (0.39"), 15 mm (0.59") • Guideline for split: 5-155 mm (5 mm steps)/0.2-6.1" (0.2" - Ricoh Aficio MP C3500 | Facsimile Reference - Page 179
printing quality may not be as good as usual. Reference p.168 "Page Separation and Length Reduction" "Facsimile Features", General Settings Guide TSI Print (Transmitting Subscriber Identification Print) Usually the sender's Fax Header is printed on received documents. When you receive an Internet - Ricoh Aficio MP C3500 | Facsimile Reference - Page 180
size of the sent original. Reference p.167 "Image Rotation" p.168 "Page Separation and Length Reduction" p.169 "Page Reduction" "Facsimile Features", General Settings Guide Setting priority trays With the same size of paper loaded into multiple trays, you can make the machine use one tray for one - Ricoh Aficio MP C3500 | Facsimile Reference - Page 181
where it left off. • If any documents or reports were being printed manually, the printer does not resume printing. Perform the operation from the beginning again. Reference "Facsimile Features", General Settings Guide Having incoming documents printed on paper from the bypass tray You can print - Ricoh Aficio MP C3500 | Facsimile Reference - Page 182
Reception Note ❒ You can load a maximum of 100 sheets of standard paper in the bypass tray. ❒ You can use and 180-degree rotating printing are not possible. Reference "Facsimile Features", General Settings Guide Where Incoming Documents Are Delivered - Output Tray You can specify the output tray - Ricoh Aficio MP C3500 | Facsimile Reference - Page 183
❒ You can turn this function on or off with the User Parameters (switch 19, bit 0) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 173 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 184
Reception 3 174 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 185
4. Changing/Confirming Communication Information This section explains the features of [Change TX / Info], which you can use to confirm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the {Start} key (after scanning originals), - Ricoh Aficio MP C3500 | Facsimile Reference - Page 186
Changing/Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. A Press [Change TX / Info]. 4 B - Ricoh Aficio MP C3500 | Facsimile Reference - Page 187
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change] for the destination you want to delete. 4 F Press the {Clear/Stop} key to delete the destination, and then press [OK]. APS009S Pressing the {Clear/Stop} key deletes by single digits the fax number or IP- - Ricoh Aficio MP C3500 | Facsimile Reference - Page 188
Changing/Confirming Communication Information Adding a Destination You can add a destination for broadcasting. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file to which you want to add a destination. 178 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 189
by pressing [Fax] or [Internet Fax]. To add an e-mail address, switch the type of transmission to Internet Fax by pressing [Internet Fax]. Then, press [Manual Entry] and enter the e-mail address. You can also program a SUB Code or SEP Code by pressing [Adv.Features]. G Press [Exit]. Repeat from step - Ricoh Aficio MP C3500 | Facsimile Reference - Page 190
Changing/Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. A Press [Change TX / Info]. 4 B Press [ - Ricoh Aficio MP C3500 | Facsimile Reference - Page 191
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change TX Time]. 4 F Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on - Ricoh Aficio MP C3500 | Facsimile Reference - Page 192
Changing/Confirming Communication Information Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select a file whose SMTP server setting you want to change. 182 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 193
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change]. 4 F Press [SMTP]. G Select [Yes] or [No], and then press [OK]. 183 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 194
Changing/Confirming Communication Information H Press [OK]. I Press [Exit]. 4 Repeat from step C to change the SMTP server settings of other recipients. J Press [Exit] twice. The standby display appears. 184 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 195
Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file you want to print. If - Ricoh Aficio MP C3500 | Facsimile Reference - Page 196
Changing/Confirming Communication Information D Press [Print]. If you want two-sided printing, press [Print on 2 Sides]. 4 To cancel printing, press [Cancel]. The display returns to that of step C. E Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. - Ricoh Aficio MP C3500 | Facsimile Reference - Page 197
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). A Press [ - Ricoh Aficio MP C3500 | Facsimile Reference - Page 198
set whether or not to display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference 4 "Facsimile Features", General Settings Guide 188 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 199
Resending a File Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. Important ❒ Set "Store documents in memory that could not be transmitted" to "On" in User Parameters (switch 24, bit - Ricoh Aficio MP C3500 | Facsimile Reference - Page 200
or 72 hours, depending on the setting you make in User Parameters (switch 24, bit 1) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 190 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 201
Checking the Transmission Result (Transmission File Status) Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. A Press [Change TX / Info]. 4 B Select - Ricoh Aficio MP C3500 | Facsimile Reference - Page 202
documents are sent to the receiver, confirm the same File No. 4 Reference p.278 "Maximum Values" "Facsimile Features", General Settings Guide Confirming by Report Print reports for confirmation. ❖ Memory Transmission If a document cannot be sent, a Communication Failure Report is automatically - Ricoh Aficio MP C3500 | Facsimile Reference - Page 203
destination list. ❒ If you send fax documents from a computer, use LAN-Fax Driver to specify whether or not the LAN-Fax Result Report is sent to the Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Confirming by Report - Ricoh Aficio MP C3500 | Facsimile Reference - Page 204
p.195 "Communication Failure Report" "Facsimile Features", General Settings Guide Immediate TX Result Report (Immediate Transmission) If you turn this , a report is printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is - Ricoh Aficio MP C3500 | Facsimile Reference - Page 205
pages sent successfully. Reference "Facsimile Features", General Settings Guide 4 Communication Failure Report This report is printed when a Communication Result Report, this report is not printed. Use it to keep a record of failed transmissions so you can send them again. Note ❒ You can select - Ricoh Aficio MP C3500 | Facsimile Reference - Page 206
Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. A Press [Change TX / Info]. 4 B Press [Reception File Status]. C - Ricoh Aficio MP C3500 | Facsimile Reference - Page 207
with operations for this function. Using the key allows you to omit step A. Reference 4 p.278 "Maximum Values" "Facsimile Features", General Settings Guide Confirming by Report Print a report to confirm reception results. Journal Print the Journal to confirm the latest reception results. For - Ricoh Aficio MP C3500 | Facsimile Reference - Page 208
you require a record of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: "All", "Print per File No.", or "Print per User". 4 Note ❒ You can set whether the Journal is automatically printed after every 50 Guide 198 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 209
All Prints the results of communications in the order made. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [All]. D Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. E Press [Exit] twice. The standby - Ricoh Aficio MP C3500 | Facsimile Reference - Page 210
Changing/Confirming Communication Information Print per File No. Prints only the results of communications specified by file number. A Press [Change TX / Info]. 4 B Press [Print Journal]. C Select [Print per File No.]. D Enter a 4-digit file number. If you make a mistake, press [Clear] or the {Clear - Ricoh Aficio MP C3500 | Facsimile Reference - Page 211
Print per User Prints the results of communications by individual senders. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [Print per User]. D Select a user. Press [Cancel] if the user is not registered. The display returns to that of step C. E Press [OK] after - Ricoh Aficio MP C3500 | Facsimile Reference - Page 212
Changing/Confirming Communication Information F Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. G Press [Exit] twice. The standby display appears. 4 202 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 213
Journal This section explains the items printed in the Journal. Print Journal 4 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission - Ricoh Aficio MP C3500 | Facsimile Reference - Page 214
Shows the sender's name. 11. File number Shows file management numbers. Note ❒ To prioritize a fax number or name programmed in the destination list, contact your service representative. 204 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 215
administrator's e-mail address. The Journal is sent automatically after every 50 communications. A CSV format Journal is attached to the e-mail. sent by e-mail begins with "Journal". Reference "Facsimile Features", General Settings Guide Journal by e-mail If the setting is made so that the Journal - Ricoh Aficio MP C3500 | Facsimile Reference - Page 216
received and stored documents using a Web Image Monitor or DeskTopBinder. Reference p.261 "Viewing Fax Information Using a Web Browser" p.278 "Maximum Values" "Facsimile Features", General Settings Guide DeskTopBinder's manuals and Help 206 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 217
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. A Press [Change TX / Info]. 4 B Press [Print / Delete Stored Reception File]. C Select a file to be - Ricoh Aficio MP C3500 | Facsimile Reference - Page 218
Changing/Confirming Communication Information Reference p.278 "Maximum Values" "Facsimile Features", General Settings Guide Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk. A Press [Change TX / Info]. 4 B Press [Print / Delete Stored - Ricoh Aficio MP C3500 | Facsimile Reference - Page 219
Power Failure Report is printed so you can confirm which documents have been deleted. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. A Confirm that the Confidential File indicator is blinking. APS010S B Press [Change TX / Info]. C Press [Print Memory Lock - Ricoh Aficio MP C3500 | Facsimile Reference - Page 220
you print a Memory Lock File, it is deleted. Reference p.206 "Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File)" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP C3500 | Facsimile Reference - Page 221
Power Failure Report is printed so you can confirm which documents have been deleted. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ Documents delivered to registered destinations are deleted from Personal Boxes. Note ❒ If a receiver is not assigned, you - Ricoh Aficio MP C3500 | Facsimile Reference - Page 222
Changing/Confirming Communication Information Printing Personal Box Documents Follow these steps to print a document received into a Personal Box. A Make sure that the Confidential File indicator is lit. 4 APS010S B Press [Change TX / Info]. C Press [Print Personal Box File]. D Select the box with - Ricoh Aficio MP C3500 | Facsimile Reference - Page 223
. ❒ The passwords for Personal Boxes can be programmed under "Box Setting" in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide Confidential File Report You can check whether a document was received to a Personal Box. Note ❒ You can turn this function on or off - Ricoh Aficio MP C3500 | Facsimile Reference - Page 224
in advance. A password can be set in "Box Setting" in the Facsimile Features menu. Reference p.215 "Storing Documents in Information Boxes" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP C3500 | Facsimile Reference - Page 225
Information Boxes Storing Documents in Information Boxes Follow these steps to store a document in an Information Box. A Press [Change TX / Info]. 4 B Press [Store / Delete / Print Information Box File]. C Select the box in which you want to store the file. When there are pre-programmed files, a - Ricoh Aficio MP C3500 | Facsimile Reference - Page 226
Changing/Confirming Communication Information E Place the original, and then select the scan settings you require. You can also select the following settings: • Original Orientation 4 • Original Settings • Stamp F Press the {Start} key. The machine starts to scan the original. To stop - Ricoh Aficio MP C3500 | Facsimile Reference - Page 227
Information Boxes Printing Information Box Documents Follow these steps to print a document stored in an Information Box. A Press [Change TX / Info]. 4 B Press [Store / Delete / Print Information Box File]. C Press [Print]. D Select the box that contains the stored file you want to print. You - Ricoh Aficio MP C3500 | Facsimile Reference - Page 228
Changing/Confirming Communication Information F Press the {Start} key. If you want two-sided printing, press [Print on 2 Sides] before pressing the {Start} key. To stop printing before pressing the {Start} key, press [Cancel]. The display re- turns to that of step D. To stop printing after pressing - Ricoh Aficio MP C3500 | Facsimile Reference - Page 229
Information Boxes E If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of 4 step D. F - Ricoh Aficio MP C3500 | Facsimile Reference - Page 230
Changing/Confirming Communication Information 4 220 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 231
. You can send and print multiple stored documents as a single document, and also send them with scanned originals at the same time. Follow the instructions under [Select Stored File] when sending or printing stored documents. Important ❒ Data stored in the machine can be lost if there is an error - Ricoh Aficio MP C3500 | Facsimile Reference - Page 232
" under "System Settings" . See "System Settings", General Settings Guide. ❒ You cannot check received and stored documents through the Document Server Web Image Monitor, documents you stored in the Document Server can be downloaded and managed on the computer. See "Document Server", Copy/Document - Ricoh Aficio MP C3500 | Facsimile Reference - Page 233
Sending a Stored File A Place the original, and then select the scan settings you require. Set "Original Orientation" correctly. If you do not, the top/bottom orientation of the original will not be displayed correctly in the preview. B Press [Store File]. C Select [Send & Store] or [Store Only]. - Ricoh Aficio MP C3500 | Facsimile Reference - Page 234
Reference p.36 "Setting the Original Orientation" "System Settings", General Settings Guide Programming a user name A Press [User Name]. 5 B Press the non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 235
Reference "Entering Text", About This Machine Setting a file name A Press [File Name]. Sending a Stored File B Enter the file name. 5 C Press [OK]. Reference "Entering Text", About This Machine Setting a password A Press [Password]. 225 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 236
the user names, file names, and passwords of stored documents. ❒ You cannot use the following transmission methods: • Immediate Transmission • Parallel Memory Transmission • On Hook Dial • Manual Dial A Press [Select Stored File]. 226 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 237
B Select the documents to be sent. Sending a Stored File When multiple documents are selected, they are sent in the order of selection. • Press [Queue] to arrange the order of the documents to be sent. • Press [File Name] to place the documents in alphabetical order. • Press [User Name] to - Ricoh Aficio MP C3500 | Facsimile Reference - Page 238
Storing a Document D When you want to add your originals to stored documents and send them all at once, press [Original n Stored File] or [Stored file n Original]. When sending only stored documents, proceed to step E. When [Original n Stored File] is pressed, the machine sends the originals, and - Ricoh Aficio MP C3500 | Facsimile Reference - Page 239
[User Name] A Select [User Name]. 5 B Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name. Forward matching is used when searching for a user name. C Select the file to be sent. 229 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 240
Storing a Document Specifying documents by [File Name] A Select [File Name]. B Enter the name of the document to be sent, and then press [OK]. 5 Forward matching is used when searching for a file name. C Select the file to be sent. Displaying a preview A Select the document you want to send. Press - Ricoh Aficio MP C3500 | Facsimile Reference - Page 241
C Check the preview. Sending a Stored File • Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image. • Press to scroll the preview image. • Press [Switch] for "Display File" to display another selected file. • Press [Switch] for "Display Page" to change the displayed page. D - Ricoh Aficio MP C3500 | Facsimile Reference - Page 242
Storing a Document B Select the document to be printed. Press the Thumbnail key to switch the screen to thumbnail display. C If you select a document with a password, enter the password, and then press [OK]. 5 If the document does not have a password, proceed to step D. D Press [Print File] or [ - Ricoh Aficio MP C3500 | Facsimile Reference - Page 243
Sending a Stored File Note ❒ Only documents stored using the facsimile function can be printed. ❒ When printing originals that were not stored using the Mixed Original Siz- es function, paper sizes might differ according to whether printing is through the facsimile function or the Document Server. - Ricoh Aficio MP C3500 | Facsimile Reference - Page 244
Storing a Document C If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step D. D Change the desired information of the stored document. Press the keys for the items you want to change. 5 E Press [ - Ricoh Aficio MP C3500 | Facsimile Reference - Page 245
[OK]. Press the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the user code. Note ❒ Depending on the security settings, [Change Access Priv.] might - Ricoh Aficio MP C3500 | Facsimile Reference - Page 246
Storing a Document Changing the file name A Press [Change File Name]. B Press [Backspace] or [Delete All], and then re-enter the file name. 5 C Press [OK]. Reference "Entering Text" About This Machine Changing the password A Press [Change Password]. 236 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 247
Sending a Stored File B Enter a new password using the number keys, and then press [OK]. C Enter the password again, and then press [OK]. 5 Deleting a Stored Document Use this function to delete stored documents. A Press [Select Stored File]. 237 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 248
Storing a Document B Press [Manage / Delete File]. C Select the document you want to delete. 5 You can also delete multiple documents at once. D Enter a password using the number keys, and then press [OK]. E Press [Delete File]. F Press [Yes]. If you do not want to delete the document, press [No]. G - Ricoh Aficio MP C3500 | Facsimile Reference - Page 249
the other destinations. • In addition to sending faxes, the LAN-Fax Driver allows this machine to be used for printing out documents prepared on a computer for make the necessary network settings, and then install the LAN-Fax Driver and the related utilities on your computer. ALT007S Important ❒ Errors - Ricoh Aficio MP C3500 | Facsimile Reference - Page 250
the Machine", General Settings Guide "System Settings", General Settings Guide "Preparing the Machine", Printer Reference Using the Software This section provides information about LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor. LAN-Fax Driver This driver allows you to use LAN - Ricoh Aficio MP C3500 | Facsimile Reference - Page 251
Sending Fax Documents from Computers ❖ Operating environment • Computer PC/AT compatible • Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 • Display VGA 640×480 pixels or more Note ❒ Before beginning installation, exit all - Ricoh Aficio MP C3500 | Facsimile Reference - Page 252
CD-ROM. ❒ Clicking [Cancel] during installation aborts the installation. If you cancel the installation, restart your computer and install the rest of the software or print- er driver. Note ❒ If your operating system is Windows 2000/XP, Windows Server 2003 or Windows NT 4.0, installing a printer - Ricoh Aficio MP C3500 | Facsimile Reference - Page 253
-click "Setup.exe" in the CD-ROM root directory to launch the installer. C Select the interface language of the software, and then click [OK]. D Click [LAN-Fax Driver]. The software license agreement window appears. E Read all of the terms and, if you agree, select [I accept the agreement.], and - Ricoh Aficio MP C3500 | Facsimile Reference - Page 254
Fax via Computer Setting print properties This section explains how to make settings such as paper size or resolution. A On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional or Windows Server 2003, select [Printers and Faxes] on the [Start] menu. - Ricoh Aficio MP C3500 | Facsimile Reference - Page 255
[OK]. [Accessories] tab The [Accessories] tab contains the following items besides option configuration items. • Prohibit manual destination entry Check this option to inhibit direct destination specification. • Enable E-mail Check this when using Internet Fax with the LAN-Fax function. • IP-Fax - Ricoh Aficio MP C3500 | Facsimile Reference - Page 256
. Open the application document you want to send or create a new document, and then perform the following procedure. For details, see LAN-Fax Driver's Help. Important ❒ When using SmartDeviceMonitor for Client, you cannot send documents to this machine using more than one LAN-Fax at the same time - Ricoh Aficio MP C3500 | Facsimile Reference - Page 257
Sending Fax Documents from Computers Specifying a destination using a destination list A Click the [Address Book] or [Specify Destination] tab. The [Address Book] or [Specify Destination] tab appears. B Select the [Device Address] (or [Use device address]) check box. C The address is displayed in - Ricoh Aficio MP C3500 | Facsimile Reference - Page 258
Fax via Computer E Click the destination in the destination list to highlight it, and then click [Set as Destination]. The selected destination is added and appears in the [List of Destination:] box. If you add a destination by mistake, click the wrong destination, and then click [Delete from List - Ricoh Aficio MP C3500 | Facsimile Reference - Page 259
You can specify the following transmission options when sending a fax. For details about transmission options, see the LAN-Fax Driver's Help. • Sending at specific time • Print Fax Header • Attach a Cover Sheet • 2 sided printing 6 • Preview • Save as file • Document Server To send a fax - Ricoh Aficio MP C3500 | Facsimile Reference - Page 260
Fax via Computer To attach a cover sheet A Click [Send Options]. The [Send Options] tab appears. B Select the [Attach a Cover Sheet] check box. A cover sheet is added to the first page of a transmission file. Click [Edit Cover Sheet...] to edit the cover sheet. Reference p.257 "Editing Fax Cover - Ricoh Aficio MP C3500 | Facsimile Reference - Page 261
Sending Fax Documents from Computers E Select a method of file naming. To enter a file name manually, select the [Specify file name when saving] check box. To have the file assigned a name and saved automatically, select the [Automatically create a new file] check - Ricoh Aficio MP C3500 | Facsimile Reference - Page 262
computer as a CSV file using [Load Fax Journal] in "SmartDeviceMonitor for Admin". Note ❒ When data is transmitted from the LAN-Fax Driver via the "SmartDeviceMonitor for Client" port, the "Data-transmission complete." message appears on the computer's display, so you can easily ascertain the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 263
and the LAN-Fax Result Report is printed. See "System Settings", General Settings Guide for the e-mail settings, and see "LAN-Fax Result Report" for the ❒ When executing [Send] or [Send & Print] with the LAN-Fax Driver, and when the E-mail TX Result Report has not arrived, the Communication Result - Ricoh Aficio MP C3500 | Facsimile Reference - Page 264
. For details about printing the fax image, see the LAN-Fax Driver's Help. A On the [File] menu, click [Print...]. B keeps document data in memory if print fails due to problems such as a paper shortage or paper jams. Make "Facsimile Features", General Settings Guide Editing Address Book You can - Ricoh Aficio MP C3500 | Facsimile Reference - Page 265
dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/ , G3 Dir. Auto, G3 PABX Auto, or I-G3. However, this machine does not support G4 and G3 PABX Auto. ❒ For [Protocol:] under [IP-Fax address:], select [H.323 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 266
the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/Browse...], and then select the CSV file containing the address list to be edited - Ricoh Aficio MP C3500 | Facsimile Reference - Page 267
be inserted into the destination table of the LAN-Fax Driver by selecting [New/Browse...] in Address Book. Save the file again for the LAN-Fax Driver. Note ❒ When destinations registered in groups by this machine sheet file before attaching a cover sheet to fax document using LAN-Fax Driver. 257 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 268
Fax via Computer Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor. • Company name as destination information • Department name as destination information • Person name as destination information • - Ricoh Aficio MP C3500 | Facsimile Reference - Page 269
Sending Fax Documents from Computers Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax document. A On the [File] menu, click [Print...]. B Select [LAN-Fax M8] in the [Name:] list, and then click [OK]. The [LAN-Fax] dialog box appears. C - Ricoh Aficio MP C3500 | Facsimile Reference - Page 270
for Admin Help. Reference "Monitoring and Configuring the Printer", Network Guide LAN-Fax Operation Messages This section explains typical operation error messages displayed on the computer when using the LAN-Fax Driver, and solutions to those messages. 6 Message Causes and Solutions Cannot - Ricoh Aficio MP C3500 | Facsimile Reference - Page 271
❒ You can also check and manage the documents using DeskTopBinder. Reference "Monitoring and Configuring the Printer", Network Guide "Facsimile Features", General Settings Guide DeskTopBinder's manual and Help 6 Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor Use the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 272
PDF], make the necessary "PDF File Security Settings" before clicking [Download]. Acrobat Reader starts and the selected document is displayed. Note ❒ If your computer cannot be connected to Web Image Monitor, see Network Guide. ❒ To download the document data on the list of received fax documents - Ricoh Aficio MP C3500 | Facsimile Reference - Page 273
Viewing Fax Information Using a Web Browser Deleting fax information using a Web browser A Start a Web browser. B Enter the machine's IPv4 address in the [Address] field. C Click [Fax Received File] in the left pane. The list of received fax documents appears. D Select the check box of the fax - Ricoh Aficio MP C3500 | Facsimile Reference - Page 274
Fax via Computer To edit machine properties already programmed Follow these steps to use Web Image Monitor to edit information about the destination machine registered in the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after "http://" in the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 275
Viewing Fax Information Using a Web Browser To add new receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after "http://" in the address field. The top screen is - Ricoh Aficio MP C3500 | Facsimile Reference - Page 276
. • You can check or download received documents stored in the delivery software), see the ScanRouter delivery software's Help or instructions. ❒ For information about DeskTopBinder, see DeskTopBinder's manual and Help. Reference "System Settings", General Settings Guide 266 DeskTopBinder's manual - Ricoh Aficio MP C3500 | Facsimile Reference - Page 277
7. Appendix This section explains features and specifications of the facsimile function. Checking the Memory Status Use this Using Keys" p.211 "Personal Boxes" p.214 "Information Boxes" "Facsimile Features", General Settings Guide "When the Machine Dose Not Operate as Wanted", Troubleshooting 267 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 278
: • Memory Transmission, Immediate Transmission, type of transmission, destinations, Scan Type, Resolution, Scan Size, Mixed Original Sizes, Auto Density, Manual Density, Original Orientation, Original Settings, Stamp, Select Line, SUB/SID/SEP/PWD Code entry, Send Later, Reception Notice, BCC - Ricoh Aficio MP C3500 | Facsimile Reference - Page 279
D Press [Program]. When no programs are registered, proceed to step E. Programs E Select a program number in which "Not Programmed" is shown. If you make a mistake, press [Cancel] and select a program number again. 7 When you change a Keystroke Program, press [Yes] after pressing the program - Ricoh Aficio MP C3500 | Facsimile Reference - Page 280
Appendix Reference p.123 "Sending at a Specific Time (Send Later)" p.278 "Maximum Values" "Entering Text", About This Machine Registering a priority function using a /SID/SEP/PWD Code entries cannot be registered as priority functions. Reference "Facsimile Features", General Settings Guide 270 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 281
Programs Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. APS012S C Press [Change Name]. 7 D Select the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 282
Appendix Deleting a Program Follow these steps to delete an unnecessary program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. APS012S C Press [Delete]. 7 D Select the - Ricoh Aficio MP C3500 | Facsimile Reference - Page 283
Programs Using a Program Follow these steps to recall and use a registered program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Place the original. C Press the {Program} key. APS012S D Confirm - Ricoh Aficio MP C3500 | Facsimile Reference - Page 284
Fine or Super Fine). If you require this option, consult your service representative. Reference p.278 "Maximum Values" Handset You can make or receive calls by installing the optional handset and dialing manually. Reference p.226 "Manual Dial" 7 Extra G3 Interface Unit This option provides one extra - Ricoh Aficio MP C3500 | Facsimile Reference - Page 285
Specifications ❖ Fax Transmission and Reception Standard Resolution Transmission time Data compression method Maximum original size Maximum scanning size Print process Transmission speed G3 G3: 8 × 3.85/mm, 200 × 100 dpi (Standard character), 8 × 7.7/mm, 200 × 200 dpi (Detail character), 8 × 15 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 286
Local Area Network Ethernet/10Base-T, 100Base-TX, IEEE1394 (IPv4 over 1394), IEEE802.11b (wireless LAN) Transmit function Scan line density E-mail 200 × 100 dpi (Standard character), 200 × 200 dpi (Detail character), 200 × 400 dpi (Fine character: optional) *1 , 400 × 400 dpi (Super Fine character - Ricoh Aficio MP C3500 | Facsimile Reference - Page 287
, Base64 • Content-Type Image/tiff Multipart/mixed (text/plain, Image/tiff (attached file forms)) • Profile TIFF Profile S • Coding MH 7 • Original size A4 • Resolution (dpi) 200×100/200×200, 204×98/204×196 Reference p.275 "Specifications" 277 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 288
can register in the 2000 destination list Number of groups you can register 100 Number of destinations you can register in a 500 group Number of results printed in the 50 50 Journal Number of special senders you can register 30 30 Number of LAN-Fax Driver transmission results 70 70 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 289
100 Number of characters you can enter for a pro- 20 20 gram name Number of received documents you can store on 400 400 the machine's hard disk Number of documents you can print at a time in 30 30 [Print / Delete Stored Reception File] Number of documents you can delete at a time in 30 30 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 290
Checking the result of the Immediate Transmission, 194 Checking the storage result, 122 Checking the transmission result, 191 Checking transmission using LAN-Fax Driver, 252 Check Modes, 24 Check / Stop Transmission File, 117, 175 Clear Modes key, 5, 114 Clear/Stop key, 114, 115 Closed Network, 140 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 291
Combined Auto and Manual Density, 58 Communicating indicator, 115 Communication Failure Report, 195 Communication Page Count, 9 Communication Result Report, 194 Compatible machines, 277 Confidential File indicator, 209 Confidential File - Ricoh Aficio MP C3500 | Facsimile Reference - Page 292
Instructions LAN-Fax Driver, 239, Manual E-mail RX, 155 Manual Entry, 67, 70, 224, 229 Manual Reception, 152 Manuals for This Machine, i Max. E-mail Size, 9 Maximum values, 278 MDN, 125 Memory, 267 Memory Lock Reception, 9 Memory Reception, 148 Memory Storage Report, 122 Memory Transmission, 13, 15 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 293
P Page reduction, 169 Page separation and length reduction, 168 Paper size and scanned area, 41 Paper Tray, 9 Parallel Memory Transmission, 13, 19 Parameter Setting, 9 Parameter Setting: Print List, 9 Password, 225 Password (PWD), 112 Password (SID), 109 Pause, 65 Personal Box, 157, 211 Photo, 47 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 294
Sender settings, 101 Sending a stored file, 221 Sending at a specific time, 123 Sending at specific time, 249 Sending by Internet Fax, 70 Sending by IP- Setting an e-mail destination as a BCC, 127 Setting LAN-Fax Driver properties, 243 Setting print properties, 244 Setting priority trays, 170 Setting - Ricoh Aficio MP C3500 | Facsimile Reference - Page 295
, 37 Transfer Box, 158 Transferring received documents, 158 Transmission, 15, 21 Transmission File Status, 191 Transmission modes, 13 Transmission SUB Book data in the destination list of the LAN-Fax, 257 Using the software, 240 V Viewing fax information using a Web browser, 261 Viewing received fax - Ricoh Aficio MP C3500 | Facsimile Reference - Page 296
286 EN USA B771-8510 - Ricoh Aficio MP C3500 | Facsimile Reference - Page 297
service. 7. If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT problems section in this manual. 9. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service - Ricoh Aficio MP C3500 | Facsimile Reference - Page 298
FAX Option Type C4500 Operating Instructions Facsimile Reference EN USA B771-8510
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FAX Option Type C4500
Operating Instructions
Facsimile Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Transmission
Other Transmission Features
Reception
Changing/Confirming Communication Information
Storing a Document
Fax via Computer
Appendix
1
2
3
4
5
6
7