Ricoh Aficio MP C3500 Scanner Reference

Ricoh Aficio MP C3500 Manual

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  • Ricoh Aficio MP C3500 | Scanner Reference - Page 1
    Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files to Folders 3 Storing Files Using the Scanner Function 4 Delivering Scan Files 5 Scanning Originals with the Network TWAIN Scanner 6 Various Scan Settings 7 Appendix Read this manual carefully before you use
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    manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual is meant as a guide only and is not
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    and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other consumables. ❖ Security Reference This manual is for administrators of the machine. It
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    Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided
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    31 Specifying the E-mail Message 32 Selecting a Message from the List 32 Manual Entry of a Message 33 Simultaneous Storage and Sending by E-mail 34 Sending the Machine's Address Book 46 Sending Files to a Shared Network Folder 50 Sending Files to an FTP Server 53 Sending Files to an NDS Tree
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    Server's Destination List 97 Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server....99 Simultaneous Storage and Delivery 100 5. Scanning Originals with the Network TWAIN Scanner Before Using the Network TWAIN Scanner 101 Outline of the Network TWAIN Scanner 102
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    When Using as a TWAIN Scanner 147 Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder 149 Software Supplied on CD-ROM 151 Quick Install...151 TWAIN Driver ...151 DeskTopBinder Lite 152 Values of Various Set Items for Transmission/Storage/Delivery
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    vi
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    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It
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    About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each function, see respective chapters. ❖ Sending scanned files There are several methods you can use to send captured data as files to computers. • Sending scan files by e-mail For
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    find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Network Delivery Scanner Screen". Reference p.13 "E-mail Screen
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    display. Letters and keys are displayed at a larger size, making operations easier. AQI031S ❖ Example of Simplified Display ALQ010S 1. [Key Color] Press to change the key color and increase the brightness of the display panel. This does not apply to the initial scanner screen. Note ❒ To return
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    Confirmation Displays This section explains three confirmation displays: Check Modes, Preview and Transmission File Status. Check Modes This section explains items that are displayed and how to display the Check Modes screen. Use the Check Modes screen to check scanning and transmission settings.
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    Display File Displays a file's name and size. 6. Display Page Displays the number of the currently displayed page, total number of pages, page size, and color mode. 7. [Switch] Press to change the page of the selected file that is displayed. 8. Display Position Displays the position of an image when
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    Reference p.72 "Checking a Stored File Selected from the List" Transmission File Status This section explains items that are displayed and how to display the Transmission File Status screen. Use the Transmission File Status screen to check e-mail transmission, Scan to Folder, and delivery results.
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    ❖ Transmission File Status ARE018S 1. Date/Time Displays the time and date transmission was specified by this machine or the time and date when Completed, Error, or Cancelled was confirmed. 2. Transmission function icon Displays the icon of the transmission function used. 3. Destination Displays
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    User Tools / Counter}. For detailed setting method, see General Settings Guide. ❖ General Settings Items Description Switch Title Sets index to use Automatic Document Feeder (ADF). Background Density of ADS (Full Color) Corrects scanning density to improve resolution of paper types such as
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    White) Specify a compression method for files scanned in black and white. Compression (Gray Scale / Full Color) specify a compression method for files scanned in gray scale or full color. High Compression PDF Level Specify the data compression method for High Compression PDF files. Max. E-mail
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    . 2. SMTP server You need to have an access to an e-mail server that supports SMTP (Simple Mail Transfer Protocol), to send scan files by email. However, it or the Internet. ZZZ508S 3. Client computer Use e-mail client software to receive email messages and scan file attachments that are generated
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    cable or wireless LAN (IEEE 802.11b), an extended 1394 board or extended wireless LAN board is required respectively. For details, see Network Guide. ❒ Items to set up in [System Settings] vary depending on the network environment. For more information about network settings, see General Settings
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    the screen also when sending the same files by both e-mail and Scan to Folder. 3. E-mail icon Indicates that the E-mail screen is displayed. 4. [Manual Entry] To specify destinations not registered in the address book, press this key, and then enter the e-mail addresses using the soft keyboard that
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    Sending Scan Files by E-mail Basic Operation for Sending Scan Files by E-mail This section describes the basic operation for sending scan files by e-mail. 1 A Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. B If the network delivery scanner screen
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    without entering anything for [Sender Name]. For details, see General Settings Guide. ❒ Depending on the security setting, the logged-on user may mail may not be transmitted if the e-mail software of the recipient does not support Message Disposition Notification. ❒ By pressing {Check by E-mail". 15
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    Sending Scan Files by E-mail Reference p.17 "Switching to the E-mail Screen" p.107 "Various Scan Settings" 1 p.118 "Adjusting Image Density" p.119 "Setting of Original Feed Type" p.128 "Setting File Type and File Name" p.18 "Specifying E-mail Destinations" p.32 "Specifying the E-mail
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    Switching to the E-mail Screen Switching to the E-mail Screen This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E- 1 mail screen. If the network delivery scanner screen is being displayed, switch
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    book. Important ❒ To use this function, you must register the destinations in [System Settings] in advance. For details, see General Settings Guide. You can use the following methods to select destinations registered in the machine's address book: • Select a destination from the list • Select
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    Specifying E-mail Destinations If the target destination does not appear, take one of the following steps: • Display the destination by selecting its initial letter from the title • Display the destination by pressing [U] or [T] Note 1 ❒ Depending on the security setting, some destinations may
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    Sending Scan Files by E-mail Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destina- tion and select it. 1 A Press [Search Dest.]. B To search by destination name, press [Name]. To search by e-
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    and [Folder Name], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒ By pressing [Advanced Search], the following criteria
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    soft keyboard appears so you can enter the e-mail address. B Enter the e-mail address. C Press [OK]. Note ❒ Depending on the security settings, [Manual Entry] may not be displayed. ❒ To change a registered destination e-mail address, press [Edit] to the left of the destination field to display the
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    . In addition, under [System Settings], the server must be registered and [LDAP Search] must be set to [On]. For details, see General Settings Guide. A Press [Search Dest.]. B Select the LDAP server that appears next to [Address Book]. Register the LDAP server in advance in [System Settings]. If
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    the LDAP server. [Search Options] can be registered in [System Settings]. For details, see General Settings Guide. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒ If an e-mail address returned by the LDAP
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    or characters are targeted. For example, to search for "ABC", enter "D". • [Fuzzy Search]: a vague search (The function of this vague search depends on the system supported by the LDAP server.) Reference p.154 "Sending E-mail" 25
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    and then specify the name and other information to be regis- tered. For details about specifying the information to be registered, see General Settings Guide. D Press [OK]. Note ❒ Depending on the security setting, [Prg. Dest.] may not appear. In such case, you cannot complete the registration. ❒ To
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    's e-mail address as the default sender name. This lets you send e-mail without entering anything for [Sender Name]. For detail, see General Settings Guide. ❒ Depending on the security setting, the logged-on user may be specified as [Sender Name]. ❒ When a protection code has been set, a screen for
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    Sending Scan Files by E-mail Using a Registration Number to Specify a Sender Name Select the sender from the destination list according to the registration number. 1 A Press [Sender Name]. B Press [Registration No.]. C Using the number keys, enter the five-digit registration number assigned to
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    Specifying the E-mail Sender Selecting the Sender by Searching the Machine's Address Book This section explains how to select the sender by searching the machine's ad- dress book. A Press [Sender Name]. 1 B Press [Search]. C To search by user name, press [Name]. To search by e-mail address,
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    and [Folder Name], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected sender. ❒ By pressing [Advanced an entered character or characters are targeted. For example, to search for "ABC", enter "D". 30
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    Specifying the E-mail Subject Specifying the E-mail Subject This section explains how to specify the e-mail subject. A Press [Subject]. 1 The soft keyboard appears. B Enter the subject. C Press [OK]. 31
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    Sending Scan Files by E-mail Specifying the E-mail Message This section explains how to specify the e-mail message. 1 The message can be created in the following ways: • Select the e-mail message from the list • Enter the message directly Selecting a Message from the List You can select a
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    Manual Entry of a Message You can enter the message manually. A Press [Text]. Specifying the E-mail Message 1 B Press [Manual Entry]. The soft keyboard appears so you can enter the message. C Enter the message. D Press [OK] twice. 33
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    Sending Scan Files by E-mail Simultaneous Storage and Sending by E-mail This section explains how to store a file and simultaneously send it by e-mail. 1 A Press [Store File]. B Make sure [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [File Name], and [
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 43
    in [Scanner Features]. For details, see General Settings Guide. You can send the URL when you send a details about specifying the setting, see General Settings Guide. B Send a stored file by e-mail. settings for using Web Image Monitor, see Network Guide. ❒ Depending on the environment, even if you
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    Sending Scan Files by E-mail ❒ For details about the functions for displaying and downloading stored files using Web Image Monitor, see Copy/ Document Server Reference. ❒ To display details about the functions for managing stored files using Web Image Monitor, click [Help] on the upper right of
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    2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder.
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    server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network. Transferred files are stored on this server. It is essential to have the FTP server inside the LAN/WAN
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    Sending files to a NetWare server Before Sending Files by Scan to Folder 2 1. This machine You can send scan files to NetWare folders. To send scan files to NetWare folders, use the NCP protocol. 2. NetWare Server You can use this server to share files over the network via NetWare. By sending
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    If you have connected the machine to the network using an Ethernet cable, make the following settings. For details, see General Settings Guide. • Specify the machine's IPv4 address and subnet mask. • Specify the IPv4 gateway address. • In [Effective Protocol], enable [IPv4]. • To send files to
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    Web Image Monitor or SmartDeviceMonitor for Admin. For details about installing SmartDeviceMonitor for Admin, see "Monitoring and Configuring the Printer", Network Guide. For details about registering addresses, see each application's Help. ❒ Depending on the machine type, you may not be able to
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    when sending a file simultaneously by both Scan to Folder and e-mail. 3. Scan to Folder icon Shows that the Scan to Folder screen is displayed. 4. [Manual Entry] To specify destinations not registered in the address book, press this button to display the soft keyboard, and then enter the address of
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    Basic Operations When Using Scan to Folder Basic Operations When Using Scan to Folder This section describes the basic operations involved in using Scan to Folder. A Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. B If the network delivery scanner
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    Sending Scan Files to Folders H Specify the destination. You can specify multiple destinations. For details, see "Specifying Scan to Folder Destinations". I Press {Start}. If you are scanning batches, place the next originals. 2 Note ❒ If you have selected more than one destination, you can
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    Switching to the Scan to Folder Screen Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed
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    Sending Scan Files to Folders Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered in the machine's address book 2 • Send a file to a
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    Specifying Scan to Folder Destinations Selecting a destination registered in the destination list Select the destination from the destination list. A In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears
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    Sending Scan Files to Folders C Press [OK]. By pressing [Change], you can change the selected destination. Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destina- 2 tion and select it. A Press [
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    and [Folder], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒ By pressing [Advanced Search], the following criteria
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    for the destination Entering the path to the destination manually You can enter the path to the destination folder manually. A Press [Manual Entry]. B Press [SMB]. C Press [Manual Entry] on the right side of the path destination using its path, you can also use its IPv4 address. E Press [OK]. 50
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    , enter the user name for logging on to the client computer. Press [Manual Entry] to the right of the user name field to display the soft name, or password, a confirmation message appears. ❒ IPv4 address entry is supported by Windows98/Me/2000/XP, Windows NT4.0, and Windows Server 2003. ❒ Computer
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    by browsing the network for destinations You can browse computers on the network for the destination folder, and then specify the path. A Press [Manual Entry]. 2 B Press [SMB]. C Press [Browse Network] under the path name field. Domains or workgroups on the network appear. D Select the domain or
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    names containing more than 12 characters cannot be displayed. ❒ Up to 100 computers or shared folders can be displayed. 2 ❒ The machine may fail to an FTP server manually You can enter the path to an FTP server manually. A Press [Manual Entry]. B Press [FTP]. C Press [Manual Entry] on the
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    Entry] to the right of the user name field to display the soft keyboard. I Enter the password according to the setting at the destination. Press [Manual Entry] next to the password field to make the soft keyboard appear. J To change the port number which is set in [System Settings], press [Change
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    the Destination from the Machine's Address Book" Entering the path to an NDS tree or NetWare server manually You can enter the path to an NDS tree or NetWare server manually. A Press [Manual Entry]. B Press [NCP]. C Select the connection type. Press [NDS] to specify the folder in the NDS tree
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    Enter the user name for logging on to the NDS tree or NetWare server. Press [Manual Entry] to the right of the user name field. The soft keyboard appears. If If a password is specified for the log on user, enter it. Press [Manual Entry] to the right of the password field. The soft keyboard appears. I
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    the network and specify the path to a destination folder in an NDS tree or on a NetWare server. A Press [Manual Entry]. B Press [NCP]. 2 C Select the connection type. Press [NDS] to browse the NDS tree. Press [ or on the NetWare server might appear garbled. ❒ Up to 100 items can be displayed. 57
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    Sending Scan Files to Folders ❒ If the selected NDS tree or NetWare server requires authentication, a login screen appears. Enter a user name and password for logging on to the NDS tree or NetWare server. If you log on to the NDS tree, enter a user name, and then enter the name of the context
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    Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. A information to be registered, see General Settings Guide. D Press [OK]. Note ❒ Depending on the security setting, [Prg. Dest.] may not appear
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    Sending Scan Files to Folders Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. 2 A Press [Store File]. B Make sure that [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [
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    3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e-mail or Scan to Folder. 61
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    Image Monitor, you can, over the network, view, download, or delete files stored in the machine. For details about DeskTopBinder Lite, see DeskTopBinder Lite-related manuals. For details about Web Image Monitor, see Web Image Monitor Help. 62
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    deleted after a set period. For details about specifying the period, see General Settings Guide. ❒ Files stored under the scanner function cannot be printed from the machine's control E-mail" p.60 "Simultaneous Storage and Sending by Scan to Folder" p.100 "Simultaneous Storage and Delivery" 63
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    Storing Files Using the Scanner Function Basic Operation for Storing Scan Files This section describes the basic operation for storing scan files. A Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. B Place originals. C If necessary, press [Scan
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    Feed Type" p.66 "Specifying File Information for a Stored File" p.34 "Simultaneous Storage and Sending by E-mail" p.60 "Simultaneous Storage and Sending by Scan to Folder" p.100 "Simultaneous Storage and Delivery" 65
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    names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To specify a name not shown here, press [Manual Entry], and then enter the user name. D Press [OK] twice. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User
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    Specifying File Information for a Stored File Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name. A Press [Store File]. 3 The
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    Storing Files Using the Scanner Function Specifying a Password You can specify a password for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the 3
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    Displaying the List of Stored Files Displaying the List of Stored Files This section describes the list of stored files. Using the list of stored files, you can delete stored files or change the file data. List of Stored Files This section describes how the list of stored files is displayed. To
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    user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name. D Press [OK]. 70 The search begins, and then files belonging to the specified user appear.
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    Searching by file name You can search for a stored file by its file name. A Press [Select Stored File]. Displaying the List of Stored Files 3 B Press [File Name]. The soft keyboard appears. C Enter the file name. For information about how to enter characters, see About This Machine. D Press [OK].
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    Storing Files Using the Scanner Function Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files.
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    The name and size of the selected file appear. 6. Display Page The page number of the previewed page, total number of pages, page size, and color mode appear. 7. Display Position When the preview is enlarged, the location of the part of the page displayed on the preview screen is indicated. 73
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    You can also check files stored under the copier, Document Server, and printer functions. Displaying DeskTopBinder, see the DeskTopBinder-related manuals. ❒ For details about installing settings for using Web Image Monitor, see Network Guide. ❒ For details about functions for managing stored
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    Sending a Stored File Sending a Stored File You can either send the selected file or the URL of the file location. This section mainly explains how to select the files you want to send by e-mail or Scan to Folder, or deliver using the network delivery scanner. For details about operating
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    URL of the file location can be sent. This setting must be made in advance in [Scanner Features]. For details, see General Settings Guide. Reference p.14 "Basic Operation for Sending Scan Files by E-mail" p.43 "Basic Operations When Using Scan to Folder" 3 p.87 "Basic Operation for Delivering
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    a client computer using Web Image Monitor or DeskTopBinder. For detail about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. 77
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    user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name. 78
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    machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. ❒ Depending on the security setting, [Change Access Priv.] may appear instead of [Change User Name]. For details about
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    stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. 80
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    stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. 81
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    Storing Files Using the Scanner Function 3 82
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    the file by e-mail • Storing the file in a selected folder ZZZ513S For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software. 3. Client Computer How to check a file from the client computer depends on the delivery method. For example
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    Ethernet cable, make the following settings. For details, see General Settings Guide. • Specify the machine's IPv4 address and subnet mask • In [ delivery type and sender. For details, see the manuals supplied with the ScanRouter delivery software. Note ❒ To connect the machine to the network
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    dialog box appears. For the subsequent installation steps, see the Setup Guide displayed from the [DeskTopBinder Lite Setup] dialog box. Note ❒ for Desk- TopBinder Lite. For details, see "Software Supplied on CD-ROM". ❒ You can install the software using the auto-run program. For details about the
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    to enter the e-mail address. For details about how to send a file by e-mail via the delivery server, see the ScanRouter delivery 86 software manual. ALQ009S 5. Destination List The list of destinations registered in the delivery server appears. If all of the destinations cannot be displayed, press
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    scan files using the network delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. A Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. B If
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 96
    for sending e-mail by SMTP. For details about specifying this setting, see the ScanRouter delivery software manual. Note, however, that if the e-mail software used at the destination does not support Message Disposition Notification, e-mail notification that the e-mail has been opened may not be
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 97
    Delivery Destinations" p.99 "Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server" p.95 "Specifying the Sender" p.22 "Entering an E-mail Address Manually" p.5 "Check Modes" p.6 "Preview" 4 p.100 "Simultaneous Storage and Delivery" 89
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 98
    Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the network delivery scanner screen. A Press [Delivery Dest.]. 4
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 99
    Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. Selecting Destinations Registered in the Delivery Server's Address Book This section explains how to select destinations registered in the delivery server's address book
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 100
    Select a destination by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A Press [Reg. No.]. 4 B Using the number keys, enter the three-digit registration number
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 101
    Specifying Delivery Destinations Selecting destinations by searching the delivery server's Destination List In the delivery server's Destination List, you can search for destinations and select them. A Press [Search Dest.]. 4 B To search by destination name, press [Name]. To search by comment, press
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 102
    for destinations by comment information, which is a registration item required by the ScanRouter delivery software. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒ By pressing [Advanced Search], the
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 103
    Specifying the Sender Specifying the Sender This section explains how to specify the e-mail sender when sending a file by email via the delivery server. You can specify the sender by any of the following methods: • Select the sender from the sender list in the delivery server's Destination List •
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 104
    006 Press {6}, and then press {q}. D Press [OK]. By pressing [Change], you can change the selected destination. Note ❒ For details about specifying [Short ID], see the manuals supplied with the ScanRouter delivery software. 96
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 105
    Specifying the Sender Selecting a Sender by Searching the Delivery Server's Destination List This section explains how to select a sender by searching the delivery server's Destination List. A Press [Sender Name]. 4 B Press [Search]. C To search by destination name, press [Name]. To search by
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 106
    destinations by comment infor- mation, which is a registration item required by the ScanRouter delivery software. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 items can be displayed as the search results. ❒ By pressing [Advanced Search], the following
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 107
    Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by email via the delivery server. A Press [Subject]. 4 The soft
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 108
    it. For details, see "Sending a Stored File". Reference p.66 "Specifying File Information for a Stored File" p.87 "Basic Operation for Delivering Files" p.75 "Sending a Stored File" 100
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 109
    5. Scanning Originals with the Network TWAIN Scanner Using the machine, you can scan originals into a client computer over the network. Before Using the Network TWAIN Scanner This section describes the preparations and procedure for using the network TWAIN scanner. Important ❒ To use the network
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 110
    it. 5 ZZZ514S 1. This Machine Scans an original after receiving a scan instruction from a client computer, and then sends the scan file over the network the scanner using an application, such as DeskTopBinder Lite, that supports the network TWAIN scanner. Receives the files scanned by the machine
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 111
    Important ❒ To use the network TWAIN scanner, an application that supports the scanner, such as DeskTopBinder Lite, must be installed on the Ethernet cable, 5 make the following settings. For details, see General Settings Guide. • Specify the machine's IPv4 address and subnet mask • In [
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 112
    Driver]. C The installer of the TWAIN Driver starts. Follow the instructions. Note 5 ❒ Before you start the installation, check the system For details about the system requirements, see "Software Supplied on CD-ROM". ❒ You can install the software using the auto-run program. For details about
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 113
    Basic Network TWAIN Scanner Operation Basic Network TWAIN Scanner Operation This section describes the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder and the TWAIN driver must be
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 114
    - ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals. ❒ The model name of the connected scanner appears in the title bar of the Scanner Control dialog box. If there is more than one scanner
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 115
    6. Various Scan Settings This section describes various scan settings. Scan Settings This section explains how to make Scan settings. A Press [Scan Settings]. B Specify resolution, scan size, and other settings, as required. C Press [OK]. 107
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 116
    & White: Text] Appropriate to increase OCR readability using an OCR-compliant application. • [Dropout Color] You can select not to scan the following colors: [Chromatic Color], [Red], [Green], and [Blue]. When you select a color to leave out of the scan, specify its level of coverage. There are five
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 117
    ], [300 dpi], [400 dpi], or [600 dpi] as the scanning resolution. Note ❒ If [High Compression PDF] is selected as the file type, you cannot select [100 dpi] and [600 dpi]. For details about file types, see "Setting File Type and File Name". Reference p.128 "Setting File Type and File Name" Scan
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 118
    Various Scan Settings Relationship of original of mixed sizes and scan size This section explains differences you need to be aware of when scanning originals of the same width but different length (such as 11" × 17" & 11" × 8 1/2") using the original position setting and size. • If you select [
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 119
    C Press [Custom Size]. Items for Specifying Scan Settings D Specify Original Size (X1 and Y1) using the number keys, and then press {q}. For example, set X1 to 17.0 inch and Y1 to 8.0 inch. 6 E Set Start Position (X2 and Y2) to 0 inch, and then press {q}. For example, set X2 and Y2 to 0 inch, and
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 120
    Various Scan Settings Note ❒ You can specify original sizes (X1 and Y1) of 5.5 inch or larger. ❒ To scan an original that is smaller than 5.5 inch, make settings as though you were scanning a section of an original that is larger than 5.5 inch. For example, to scan a CD label on the exposure glass,
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 121
    Items for Specifying Scan Settings Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area within an original. To scan a section of an original, measure Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 122
    Various Scan Settings ❖ Example 3 Original is placed in the orientation in the ADF ARE016S Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the original. 6 A Press [Scan Settings]. B Press [Scan Size]. C Press [Custom Size]. D Specify Original Size (X1 and Y1) using
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 123
    Items for Specifying Scan Settings E Specify Start Position (X2 and Y2) using the number keys, and then press {q}. For example, set X2 to 2.0 inch and Y2 to 1.0 inch. F Specify Scan Area (X3 and Y3) using the number keys, and then press {q}. For example, set X3 and Y3 to 3.0 inch. G Press [OK]. H
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 124
    Various Scan Settings How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom size. ❖ Original orientation setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original. To display [Original
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 125
    Items for Specifying Scan Settings Edit Make editing settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width. If you select [Same Width], you can specify, in inch, a uniform width for deletion all around the original (top, bottom, left, and right sides
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 126
    . To adjust image density when [Auto Density] is selected, under [Scanner Features], select [Background Density of ADS (Full Color)]. For details, see General Settings Guide. 6 Note ❒ If you select [Black & White: Text], [B & W: Text / Line Art], or [B & W: Text / Photo] for [Scan Type] under [Scan
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 127
    Setting of Original Feed Type Setting of Original Feed Type This section explains Original Feed Type settings such as orientation and scan sides of originals. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 128
    is different, the combination of original orientation and the orientation specified on the scanner driver does not change. ❒ When you specify Full Color, Gray Scale, or Auto Color Select for Scan Type, 6 and single page TIFF/JPEG or multi-page TIFF is selected as the file type, refer to the
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 129
    Setting of Original Feed Type Original Settings This section explains the settings for the scanning the sides of originals. One-sided original This section explains the settings for scanning only one side of originals. A Press [Original Feed Type]. B In [Original Settings], select [1 Sided Original
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 130
    Various Scan Settings Two-sided original This section explains the settings for scanning both sides of originals. A Press [Original Feed Type]. B In [Original Settings], select [2 Sided Original]. C In [Page Opening Orientation], select [Top to Top] or [Top to Bottom] according to the binding
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 131
    . ❒ Stamping may continue if scanning is interrupted, depending on the cause of interruption. ❒ Replace the stamp cartridge when Stamp begins to fade. For details, see Troubleshooting. 123
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 132
    in [Wait Time for Next Original(s): SADF] under [Scanner Features]. For details about [Wait Time for Next Original(s): SADF], see General Settings Guide "Scan Settings". A Press [Original Feed Type]. B Select [Batch] or [SADF]. 6 C Press [OK]. Note ❒ If [SADF] is selected, scanning starts as soon as
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 133
    Setting of Original Feed Type Divide This section explains settings for dividing multiple originals by a specified number of pages and then sending them. A Press [Original Feed Type]. B Press [Divide]. C Press [Change], and then use the number keys to enter the number of pages you want to divide
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 134
    originals even if [Batch] is not selected in [Original Feed Type]. For details about [Wait Time for Next Orig.: Exposure Glass], 126 see General Settings Guide.
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 135
    the countdown is resumed. For details about [Wait Time for Next Orig.: Exposure Glass] and [Wait Time for Next Original(s): SADF], see General Settings Guide. ❒ If [SADF] is selected, scanning from the exposure glass is enabled after scanning from the ADF. If this happens, you must press {Start} to
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 136
    or Scan to Folder. Important ❒ To deliver files, set the file type using the delivery server computer. For de- tails, see the manuals supplied with the ScanRouter delivery software. ❒ Files are stored in TIFF or JPEG format. If [Store Only] is selected for [Store File], file type cannot be specified
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 137
    - taneously. ❒ Adobe Acrobat Reader/ Adobe Reader 5.0 and later versions support High 6 Compression PDF. ❒ High Compression PDF files created by this PDF, make the following Scan Type and Resolution settings: • Scan Type: Full color or Gray Scale • Resolution: 200 dpi, 300 dpi, or 400 dpi •
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 138
    underscore is inserted between the date and time and the four-digit page number. (Example: For a file scanned in single-page TIFF at 10 ms, 15 sec., 15:30 hours on Dec. 31, 2020, the file name will be 20201231153015010_0001.tif) • Multi-page files are given file names that contain the time and
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 139
    . Change the num- ber under [Scanner Features], [No. of Digits for Single Page Files]. You can select 4 or 8. For details, see "Send Settings", General Settings Guide. 131
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 140
    Various Scan Settings Security Settings to PDF Files This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF and High Compression PDF files only. Encrypting PDF files Set a password to
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 141
    F In [Password], press [Enter]. Setting File Type and File Name G Enter a password, and then press [OK]. The password entered here will be required to open the PDF file. H Enter the password again, and then press [OK]. I In [Encryption Level], select [40 bit] or [128 bit]. J Press [OK] twice.
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 142
    Various Scan Settings Changing security permissions for PDF files Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is possible only
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 143
    F In [Password], press [Enter]. Setting File Type and File Name G Enter a password, and then press [OK]. The password entered here will be required to change the security settings of the PDF file. H Enter then password again, and then press [OK]. I Select the security permission setting. You
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 144
    Various Scan Settings Programs You can register frequently used settings in the machine memory and recall them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or by pressing {Clear Modes} unless the content is
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 145
    Programs Registering Frequently Used Setting To register frequently used settings in a program: A On the initial scanner screen, make the settings you want to register in a program. B Press {Program}. ARE011S C Press [Program]. 6 D Select the number of the program in which you want to register the
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 146
    Various Scan Settings Recalling a Registered Content To recall settings registered in a program and use them for scanning: A Press {Program}. B Press [Recall]. C Press the number of the program you want to recall. Settings registered in the program are recalled and the initial scanner screen 6
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 147
    Programs Changing a Registered Program To change the settings registered to a program: A Press {Program}. B Press [Recall]. C Press the number of the program you want to change. D Change settings of the program. E Press the number of the program you want to recall. F Press {Program}. G
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 148
    Various Scan Settings Deleting a Program To delete a registered program: A Press {Program}. B Press [Delete]. C Press the number of the program you want to delete. 6 D Press [Yes]. The program is deleted, and the initial screen reappears after a moment. Changing the Registered Program Name To
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 149
    Programs Registering Initial Values for Initial Display This section explains how to set defaults for the initial screen, which appears when the machine is turned on or when settings are cleared or reset. The following settings can be registered as defaults: Scan Settings, 1 Sided /2 Sided Original,
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 150
    Various Scan Settings Scan Settings When Using Twain Scanner This section explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner To correctly display the top/bottom
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 151
    Scan Settings When Using Twain Scanner Placing Originals The following table shows the relationship between the original orientation and the Scanner Properties dialog box settings: ❖ Exposure Glass Original Orientation TWAIN Scanner Control Dialog Box Key top edge touches top left of exposure
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 152
    Various Scan Settings When Scanning Originals of Mixed Sizes Using TWAIN Scanner This section explains the differences between scanning mixed-size originals using the TWAIN scanner and normal scanning. • If [Auto detect(Mixed-size)] is selected in the [Original Size:] list, the machine de- tects the
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 153
    7. Appendix The appendix details specifications of the scanner function and explains supplementary settings. Relationship between Resolution and Original Size This section explains the relationship between resolution and original size. Resolution and original size are inversely related. The higher
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 154
    / Photo] or [Full Color: Glossy Photo] is selected as Scan Type The originals can be scanned using combinations marked with in the table. 100 dpi 200 dpi 300 dpi 400 dpi 600 dpi A3 B4 A4 B5 A5 B6 7 A6 A7 11× 17 Legal (81/2× 14) 81/2× 13 Letter (
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 155
    ❖ If [Binary(Text)], [Binary(Photo)], [Gray Scale], [8 Colors], or [8 Colors(Photo)] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with in the table if Original Orientation is L. 100
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 156
    Appendix ❖ If [16770K colors] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with if Original Orientation is L. in the table 100 200 300 400 500 600 700 800 900 1000 1100 1200 dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi A3 B4
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 157
    type to which files are converted when sent by e-mail or Scan to Folder. ❖ Single page file type Scan Setting Black and white Full color or gray scale TIFF/JPEG specified TIFF TIFF (uncompressed) / JPEG (compressed) PDF or High Compression PDF specified PDF PDF / High Compression PDF ❖ Multi
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 158
    Appendix ❒ When you specify Full Color, Gray Scale, or Auto Color Select for Scan Type, and single page TIFF/JPEG or multi-page TIFF is selected as the file type, refer to the table below for
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 159
    NT 4.0, the installer starts up automatically (auto run) to install various software. Note ❒ For installation under Windows 2000/XP, Windows Server 2003, System requirements • Computer hardware PC/AT-compatible machines that support the operating system properly This driver cannot be used in
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 160
    800× 600 pixels, 256 colors or higher DeskTopBinder Lite This existing scan files. This software allows you to use various functions about DeskTopBinder Lite, see DeskTopBinder Lite manuals or DeskTopBinder Lite Help. ❖ File AT-compatible machines that support the following operating system
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 161
    Supplied on CD-ROM ❖ Software installed with DeskTopBinder Lite • Auto Document Link Auto Document using DeskTopBinder Extended Features. For details about Function Palette, see DeskTopBinder manuals. • SmartDeviceMonitor for Client SmartDeviceMonitor for Client provides functions for continuous
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 162
    be selected if they contain more than 128 characters. Number of addresses you can 500 addresses specify at the same time You can specify 100 destinations by direct entry, including LDAP search. Select the remaining 400 destinations from registered addresses. Sendable file size 725.3 MB per file
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 163
    E-mail and Scan to Folder Number of destinations you can 500 addresses select for sending by e-mail - You can specify a maximum of 100 directly entered destinations, including LDAP searchretrieved destinations. Number of destinations you can 50 addresses - set for sending by Scan to Folder 155
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 164
    password charac- 4-8 digit number - ters Number of stored files you can 30 files - select at the same time Storable number of files 7 2000 copier, document server, and printer functions. Storable number of pages 9000 pages This is the total number of files stored under the scanner, copier,
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 165
    Values of Various Set Items for Transmission/Storage/Delivery Function Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line characters 128 alphanumeric characters This
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 166
    81/2" × 14"L, 81/2" × 11"K, 81/2"× 11"L, 51/2" × 81/2"K, 51/2" × 81/2"L, 10" × 14"L, 71/4"× 101/2"L, 600 dpi (24-bit full color) Selectable scanning resolutions when using 100 dpi, 200 dpi, 300 dpi, 400 dpi, 600 dpi the E-mail/Scan to Folder/Network delivery scanner function Selectable scanning
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 167
    an e-mail address, 22 Entering registration numbers, 92 Entering the path, 50 Erase border, 117 Ethernet, 12, 40, 103 Exposure glass, 116, 80, 128 File type, 128 Folder sending, 146 FTP, 38 FTP server, 53 Full Color, 108 Functions, 2 G General settings, 9 Gray Scale, 108 H High Compression PDF,
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 168
    78, 80, 81 Manual entry, 22, 33, 50 Mixed sizes, 110 , 124 Scanner Features, 9 Scanning multiple pages, 126 ScanRouter delivery software, 83 Scan settings, 9, 107 Scan size, 109 Scan to file type, 128 Simultaneous storage and delivery, 100 Simultaneous storage and sending by e-mail, 34 Simultaneous
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 169
    Storing, 62, 146 Storing scan files, 34, 60, 64, 100 Subject, 99 Subject/Text, 31, 32, 33 Switching screen, 17 network delivery scanner screen, 90 Scan to Folder, 45 Symbol, 1 T Template size, 109 Text, 108
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 170
    162 EN USA B224-7700
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 171
    in accordance with the instructions, may cause harmful Aficio MP C3500 C4540/DSc545/LD445c/Aficio MP C4500 C4540g/DSc545g/Aficio MP C4500G Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part 15
  • Ricoh Aficio MP C3500 | Scanner Reference - Page 172
    Operating Instructions Scanner Reference EN USA B224-7700
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Operating Instructions
Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
Sending Scan Files to Folders
Storing Files Using the Scanner Function
Delivering Scan Files
Scanning Originals with the Network TWAIN Scanner
Various Scan Settings
Appendix
1
2
3
4
5
6
7