Ricoh Aficio MP C4502 General Settings Guide - Page 197

7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings see "Accessing User Tools". Address Book This section describes Address Book settings. Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily. Important ❒ Address Book data is stored on the hard disk. It can be lost if there is some kind of hard disk failure. The manufacturer shall not be responsible for any damages resulting data loss. You can register and manage the following items in the Address Book: ❖ Names You can register the name of the user and the key display. This is the basic information required for managing user of the machine. To register a fax number or e-mail address in the address book, you must register information such as the user name and destination name in advance. ❖ Auth. Info You can register user codes in order to restrict particular functions to certain users, and to check their use of each function. You can also register login user names and login passwords to be used when sending e-mail, sending to folders, or accessing an LDAP server. 189