Ricoh Aficio MP W3600 Scanner Reference

Ricoh Aficio MP W3600 Manual

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  • Ricoh Aficio MP W3600 | Scanner Reference - Page 1
    Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files to Folders 3 Storing Files Using the Scanner Function 4 Delivering Scan Files 5 Scanning Originals with the Network TWAIN Scanner 6 Various Scan Settings 7 Appendix Read this manual carefully before you use
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    Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change
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    the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other consumables. ❖ Security Reference This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data
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    in a network environment, and use the software provided. ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types
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    the E-mail Sender 29 Selecting a Sender from the List 29 Using a Registration Number to Specify a Sender Name 30 Selecting the Sender 33 Specifying the E-mail Message 34 Selecting a Message from the List 34 Manual Entry of a Message 35 Simultaneous Storage and Sending by E-mail 36 Sending
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    Simultaneous Storage and Sending by Scan to Folder 62 3. Storing Files Using the Scanner Function Before Storing Files 63 Outline of File Storage Information for a Stored File 67 Specifying a User Name 67 Specifying a File Name 68 Specifying a Password 69 Displaying the List of Stored Files
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    the Network TWAIN Scanner 101 Outline of the Network TWAIN Scanner 102 Preparing to Use the Network TWAIN Scanner 103 Installing the TWAIN Driver from the Supplied CD-ROM 104 Basic Network TWAIN Scanner Operation 105 6. Various Scan Settings Specifying Scan Settings 107 Scan Settings ...108
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    Values of Various Set Items for Transmission/Storage/Delivery Function....148 Transmission Function 148 Storage Function...150 Network Delivery Function 151 Specifications...152 INDEX...153 vi
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    Printer/Scanner Controller + Copy Machine Model Number: Scanner Option Type W3600 Responsible party: Ricoh uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions turning the equipment off and on, the user is encouraged to try to correct the
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    to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the
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    details, see chapter 2 "Sending Scan Files to Folders". • Delivering scan files using the delivery server For details, see chapter 4 "Delivering Scan Files". ❖ Scanning originals using the TWAIN driver Use the TWAIN driver to specify the machine where originals will be scanned from a client computer
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    find explanations about the E-mail screen, Scan to Folder screen, list of stored files screen, or network delivery scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Network Delivery Scanner Screen". Reference p.15 "E-mail Screen
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    Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. ATG014S ❖ Example of
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    Modes, Preview and Transmission File Status. Check Modes This section explains items that are displayed and how to display the Check Modes screen. Use the Check Modes screen to check scanning and transmission settings. Pressing [Check Modes] switches the screen from the initial scanner screen to the
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    [Preview] is selected, the Preview screen appears. You can start or cancel sending the files after checking the preview and the scan settings used for scanning. ❖ Preview 1. [Zoom Out] and [Zoom In] Press to reduce or enlarge the displayed preview. 2 Press to shift the displayed area. 3. [Cancel
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    Transmission File Status This section explains items that are displayed and how to display the Transmission File Status screen. Use the Transmission File Status screen to check e-mail transmission, Scan to Folder, and delivery results. Press [Scanned Files Status] to display the Transmission File
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    Note ❒ You cannot check scanner function transmission results by pressing [Job List] at the bottom of the screen. To check transmission results, press [Scanned Files Status], and then display the Transmission File Status screen. ❒ Depending on security settings, some transmission results might not
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    How to Start Scanning Use one of the following two methods to start scanning: • Place originals • Press the {Start} key The default settings allow you to start scanning, storing, and delivering files by simply placing originals (without pressing the {Start} key). When you place originals, the {Start
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    User Tools / Counter} key. For detailed setting method, see General Settings Guide. ❖ General Settings Items Description Switch Title Sets index to use tries to use the TWAIN scanner while scanning is in progress. Destination List Display Priority 1 Select the default destination list from
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    [On], you must also select the language in which the message is sent. Set the number of digits in serial numbers used for single-page file names. Sets the default for whether to attach a file or send URL Link when sending stored files by e-mail. ❖ Initial Settings Items Menu Protect Description
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    2. SMTP server You need to have an access to an e-mail server that supports SMTP (Simple Mail Transfer Protocol), to send scan files by email. However, it through a LAN or the Internet. ZZZ508S 3. Client computer Use e-mail client software to receive email messages and scan file attachments
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    Features]. Note ❒ This machine does not support SMTPS (SMTP over SSL). ❒ To connect the machine to the network using a wireless LAN (IEEE 802.11b), an book, see Gener- al Settings Guide. ❒ You can also register e-mail addresses in the address book using Web Image Monitor or SmartDeviceMonitor for
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    and Scan to Folder. 3. E-mail icon Indicates that the E-mail screen is displayed. 4. [Manual Entry] To specify destinations not registered in the address book, press this key, and then enter the e-mail addresses using the soft keyboard that appears. ATG019S 5. [Reg. No.] Press this key to specify
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    specify original orientation. For details, see "Setting Original Orientation". F If necessary, press [Send File Type / Name] to specify settings such as file name and file format. For details, see "Setting File Type and File Name". 16
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    's e-mail address as the default sender name. This lets you send e-mail without entering anything for [Sender Name]. For details, see General Settings Guide. ❒ Depending on the security setting, the logged-on user may be specified as [Sender Name]. ❒ To use Message Disposition Notification, log on
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    you press [Preview] and then start scanning while [Preview] is highlighted, the Preview screen appears. You can use this screen to check how the orig- inals are scanned and the scan setting used for scanning. After checking the preview, you can specify whether to send the file or not. For details
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    Switching to the E-mail Screen Switching to the E-mail Screen This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E- 1 mail screen. If the network delivery scanner screen is being displayed, switch
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    this function, you must register the destinations in [System Settings] in advance. For details, see General Settings Guide. You can use the following methods to select destinations registered in the machine's address book: • Select a destination from the list • Select a destination by entering the
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    list. Selecting destinations by entering the registration numbers 1 Select the destination from the machine's address book using its registration number. A Press [Reg. No.]. B Using the number keys, enter the five-digit registration number assigned to the required destination. If the entered
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    address. D Press [OK]. E If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [Email Address], and [Folder Name]. You can also search by combining the [Beginning Word] or [End Word] criteria
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    Search], such as [Name], [E-mail Address], and [Folder Name], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒ By
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    mail address. C Press [OK]. Note ❒ Depending on the security settings, [Manual Entry] may not be displayed. ❒ To change a registered destination e-mail Edit] to the left of the destination field to display the soft keyboard, use the soft keyboard to enter the new address, and then click [OK].
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    LDAP server and specify it as an e-mail destination. 1 Important ❒ To use this function, an LDAP server must be connected to the network. ❒ Under server, the authentication screen appears. To authenticate, enter the user name and password. C To search by destination name, press [Name]. To
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    the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [Email Address], [Company Name], and [ criterion to the [Advanced Search] screen. For details, see General Settings Guide. ❒ By pressing [Details], you can view details about the selected
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    or characters are targeted. For example, to search for "ABC", enter "D". • [Fuzzy Search]: a vague search (The function of this vague search depends on the system supported by the LDAP server.) Reference p.148 "Sending e-mail" 27
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    and then specify the name and other information to be regis- tered. For details about specifying the information to be registered, see General Settings Guide. D Press [OK]. Note ❒ Depending on the security setting, [Prg. Dest.] may not appear. In such case, you cannot complete the registration. ❒ To
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    book Note ❒ Senders must be registered in advance under [System Settings]. For details, see General Settings Guide. ❒ In [System Settings], you can specify the administrator's e-mail address as the default sender name. This lets you send e-mail without entering anything for [Sender Name]. For detail
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    a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by users in the ma- 1 chine's address book. A Press [Sender Name]. B Press [Registration No.]. C Using the number keys, enter the five-digit registration number assigned to the required
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    book. A Press [Sender Name]. 1 B Press [Search]. C To search by user name, press [Name]. To search by e-mail address, press [E-mail Address]. specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [Email Address], and [Folder Name]. You
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    ], such as [Name], [E-mail Ad- dress], and [Folder Name], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected sender. ❒ By pressing [Advanced Search], the following criteria appear: • [Beginning Word
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    Specifying the E-mail Subject Specifying the E-mail Subject You can specify the subject for an e-mail when sending a file by e-mail. A Press [Subject]. 1 The soft keyboard appears. B Enter the subject. C Press [OK]. 33
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    message directly Important ❒ The messages that can be selected from the list must be registered in [System Settings] in advance. For details, see General Settings Guide. Selecting a Message from the List You can select a message from the list. A Press [Text]. B Select a message. C Press [OK]. 34
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    Manual Entry of a Message You can enter the message manually. A Press [Text]. Specifying the E-mail Message 1 B Press [Manual Entry]. The soft keyboard appears so you can enter the message. C Enter the message. D Press [OK] twice. 35
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    by e-mail. 1 A Press [Store File]. B Select [Send & Store]. C If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Store File". D Press [OK]. E Specify the destination, make any other necessary
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    starts. F View, delete, send, or download the file over the network using Web Image Monitor. Note ❒ It is recommended that you use Web Image Monitor on the same network environment. For details about settings for using Web Image Monitor, see Network Guide. ❒ Depending on the environment, even if
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    Sending Scan Files by E-mail 1 38
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    folders 1. This machine You can send scan files to shared network folders. To send scan files to shared network folders, use the SMB protocol. 2. Computer with a shared folder To use this function, it is necessary to create a shared folder in advance. You can specify a shared folder to save scan
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    machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network. Transferred files are stored on this server. It is essential to
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    the NCP protocol. 2. NetWare Server You can use this server to share files over the network via NetWare. By sending image data to the server, files can be stored on the server. ZZZ511S 3. Client computer To download files, a computer must be running the NetWare client and be logged onto the server
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    Make the necessary network settings in [System Settings]. If you have connected the machine to the network using an Ethernet cable, make the following settings. For details, see General Settings Guide. • Specify the machine's IPv4 address and subnet mask. • Specify the IPv4 gateway address. • In
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    2 ❒ For details about registering the address of a destination folder in the address book, see General Settings Guide. ❒ You can register entries in the address book using Web Image Monitor or SmartDeviceMonitor for Admin. For details about installing SmartDeviceMonitor for Admin, see Network
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    to Folder icon Shows that the Scan to Folder screen is displayed. 4. [Manual Entry] To specify destinations not registered in the address book, press this button . ATG020S 5. [Reg. No.] Press to specify a destination using a fivedigit registration number. 6. Destination List The list of destinations
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    Scan to Folder This section describes the basic operations involved in using Scan to Folder. A Make sure that no previous settings remain. If a previous setting [Send File Type / Name] to specify settings such as file name and file format. For details, see "Setting File Type and File Name". 45
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    destination again. ❒ If you press the {Check Modes} key before placing originals, the initial scanner screen switches to the Check Modes screen. You can use the Check Modes screen to check the settings such as destinations. For details, see "Check Modes". ❒ If you press [Preview], and then start
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    Switching to the Scan to Folder Screen Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed
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    the Destination from the Machine's Address Book This section explains how to select the destination from the machine's address book. Important ❒ To use this function, you must register the destinations in [System Settings] in advance. You can select a destination registered in the machine's address
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    the registration numbers Select the destination from the machine's address book using its registration number. A Press [Reg. No.]. B Enter the five-digit registration number that has been assigned to a desti- nation using the number keys. If the entered number is less than five digits, press
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    Sending Scan Files to Folders Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destination and select it. A Press [Search Dest.]. 2 B To search by destination name, press [Name]. To search by path, press
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    detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [Email Address], and [Folder Name]. registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected destinations
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    [SMB]. C Press [Manual Entry] on the right side of the path field. The soft keyboard appears. D Enter the path for the folder. The following is an example of a path where the folder name is "user" and the computer name is "desk01": \\desk01\user. Instead of specifying the destination using its path
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    on to the client computer. Press [Manual Entry] to the right of the user name field to display the soft keyboard. G Depending on the destination setting, enter the password for logging on to the client computer. 2 Press [Manual Entry] for the password to display the soft keyboard. H Press
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    folder, and then specify the path. A Press [Manual Entry]. 2 B Press [SMB]. C Press [Browse domain or workgroup in which the destination folder is located. E Select the client computer that has the destination appears. To authenticate, enter the user name and password. F Select the destination folder.
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    ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ Up to 100 computers or shared folders can be displayed. ❒ The
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    name according to the setting at the destination. Press [Manual Entry] to the right of the user name field to display the soft keyboard. I Enter the password according to the setting at the destination. Press [Manual Entry] next to the password field to make the soft keyboard appear. J To change
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    destination on the Netware server Entering the path of the NetWare server directly You can directly enter the path of the NetWare server. A Press [Manual Entry]. B Press [NCP]. C Select the connection type. Press [NDS] to specify the folder in the NDS tree. Press [Bindery] to specify the folder on
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    name of the context containing the user object. If the user name is "user" and the name of the Context is "context", the user name will be "user.context". H If a password is specified for the log on user, enter it. Press [Manual Entry] to the right of the password field. The soft keyboard appears
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    folder in an NDS tree or on a NetWare Bindery server. A Press [Manual Entry]. B Press [NCP]. C Select the connection type. 2 Press [NDS name, user name, or password, a confirmation message appears. ❒ Only folders that you have the read privileges for are displayed. ❒ If the language used for
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    authentication, a login screen appears. Enter a user name and password for logging on to the NDS tree or NetWare Bindery server. If you log on to the NDS tree, enter a user name, and then enter the name of the context containing the user object. If the user name is "user" and the name of the Context
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    Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. A information to be registered, see General Settings Guide. D Press [OK]. Note ❒ Depending on the security setting, [Prg. Dest.] may not appear
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    is selected. C If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File". D When Using Scan to Folder". Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name].
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    each stored file. Files that are not passwordprotected can be accessed by other users on the same local area network using DeskTopBinder. It is recommended that you protect stored files from unauthorized access by specifying passwords. ❒ Scan file stored in the machine may be lost if some kind of
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    Storing Files Using the Scanner Function Note ❒ Stored files will be deleted after a set period. For details about specifying the period, see General Settings Guide. ❒ Files stored under the scanner function cannot be printed from the machine's control panel. Print the files from a client computer
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    the {Clear Modes} key. B Press [Store File]. C Press [Store Only]. D If necessary, specify file information, such as [User Name], [File Name], and 3 [Password]. For details, see "Specifying File Information for a Stored File". E Press [OK]. F If necessary, press [Scan Settings] to specify
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    Storing Files Using the Scanner Function Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator. ❒ By pressing [Send & Store], you can simultaneously store scan files and send
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    . By specifying data for a stored file, you can search for the file by user name or file name, or protect the file with a password to prevent other people from accessing the file. Specifying a User Name 3 You can specify a user name for the stored file. A Press [Store File]. The Store File screen
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    Storing Files Using the Scanner Function Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN"
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    it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the password can view the file. A Press [Store File]. 3 The Store File screen appears. B Press [Password]. C Using the number keys, enter a four to eight-digit number
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    to switch to the screens for searching for a file by user name or file name, or to the screen for displaying all 5. Keys for sorting files Press to sort the files using the selected item. Select the same item once more for password has been specified for a file, a key icon appears to the left of
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    Stored File]. B Press [User Name]. C Select the user name to be used for the search. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name. D Press [OK
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    Storing Files Using the Scanner Function Searching by file name You can search for a stored file by its file name. A Press [Select Stored File]. 3 B Press [File Name]. The
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    file you want to check. You can select more than one file. C Press [Preview]. A preview of the selected stored file appears. Note ❒ If you select a password-protected stored file, a screen for entering the password appears. To select the file, enter the correct
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    number of pages, page size, and color mode appear. 7. Display Position When the preview is enlarged, the location of the part of the page displayed on the preview screen is indicated. Note ❒ You cannot use the preview function for stored files whose original sizes are larger than 18 × 24 inch or A2
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    only within your local area network. ❒ For details about displaying or downloading stored files using Web Image Monitor, see Copy/ Document Server Reference. ❒ For details about making settings for using Web Image Monitor, see Network Guide. ❒ For details about functions for managing stored files
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    Note ❒ There are two methods of sending stored files by e-mail. Settings made under [Scanner Features] determine which method is used. For details, see General Settings Guide. 3 • To send the URL by e-mail: Under [Scanner Features], [Stored File E-mail Method], select [Send URL Link]. This method
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    the correct password, and then press [OK]. ❒ When the URL has been sent by e-mail, the recipient can check the stored file by clicking that URL. For details, see "Sending the URL by E-mail". Reference p.16 "Basic Operation for Sending Scan Files by E-mail" p.45 "Basic Operations When Using Scan to
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    Storing Files Using the Scanner Function Managing Stored Files This section explains how the file you want to delete. If you select a password-protected stored file, a screen for entering the password appears. To select the file, enter the correct password, and then press [OK]. D Press [Delete File
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    in the machine by accessing the machine from a client computer using Web Image Monitor or DeskTopBinder. For detail about Web Image Monitor manuals supplied with DeskTopBinder. Changing Data for a Stored File You can change data for a stored file, such as [User Name], [File Name], and [Password
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    appears. Enter the password, and then press [OK]. D Press [Change User Name]. E Enter a new user name. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter
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    the password appears. Enter the password, and then press [OK]. D Press [Change File Name]. E Change the file name. F Press [OK]. G Make sure that the file information was changed as necessary, and press [Exit]. Note ❒ For information about how to enter characters, see About This Machine. ❒ Using Web
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    H Press [OK]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the password of a file stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. 82
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    Delivery server Install the ScanRouter delivery software on this computer to use it as the delivery server. After receiving a scan file, the folder ZZZ513S For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software. 3. Client Computer How to
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    For details, see the manuals supplied with the ScanRouter delivery software. Note ❒ To connect the machine to the network using a wireless LAN (IEEE environment. For details about the network settings, see General Settings Guide. ❒ For details about installing DeskTopBinder Lite, see "Installing
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    or receive files delivered to the in-trays, you must install DeskTopBinder Lite on the client computer. A Make sure Windows is running on the client computer, and then insert the "Scanner Drivers and Utilities" CD-ROM into the CD-ROM drive. The installer is automatically started and the [Scanner
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    icon Indicates that the network delivery scanner screen is displayed. 3. [Reg. No.] Press this key to specify the destination using a 3-digit registration number. 4. [Manual Entry] To send a file by e-mail via the delivery server to a destination not registered in the delivery server's Destination
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    Operation for Delivering Files This section describes the basic operation for delivering scan files using the network delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. A Make sure that no
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    sending e-mail by SMTP. For details about specifying this setting, see the ScanRouter delivery software manual. Note, however, that if the e-mail software used at the destination does not support Message Disposition Notification (MDN), e-mail notification that the e-mail has been opened may not be
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    " p.99 "Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server" p.95 "Specifying the Sender" p.24 "Entering an E-mail Address Manually" p.6 "Check Modes" p.7 "Preview" 4 p.100 "Simultaneous Storage and Delivery" p.123 "Scanning Multiple Pages into a Single File" 89
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    Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the network delivery scanner screen. A Press [Delivery Dest.]. 4
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    Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. Selecting Destinations Registered in the Delivery Server's Address Book This section explains how to select destinations registered in the delivery server's address book
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    Scan Files Selecting destinations by entering their registration numbers You can select a sender by entering its Short ID number. A Press [Reg. No.]. 4 B Using the number keys, enter the three-digit registration number, and then press the {q} key. You can also enter a registration number of fewer
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    Specifying Delivery Destinations Selecting destinations by searching the delivery server's destination list In the delivery server's Destination List, you can search for destinations and select them. A Press [Search Dest.]. 4 B To search by destination name, press [Name]. To search by comment, press
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    Delivering Scan Files Note ❒ The Comment search function searches for destinations by comment information, which is a registration item required by the ScanRouter delivery software. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be
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    Specifying the Sender Specifying the Sender This section explains how to specify the e-mail sender when sending a file by email via the delivery server. You can specify the sender by any of the following methods: • Select the sender from the sender list • Select the sender by entering the
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    the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A Press [Sender Name]. 4 B Press [Registration No.]. C Using the number keys, enter the three-digit registration number assigned to the required destination
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    Specifying the Sender Selecting a Sender by Searching the Delivery Server's Destination List This section explains how to select a sender by searching the delivery server's Destination List. A Press [Sender Name]. 4 B Press [Search]. C To search by destination name, press [Name]. To search by
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    Delivering Scan Files F If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search by [Name] and [Comment]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria. 4 G Press [Start
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    Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by email via the delivery server. A Press [Subject]. 4 The soft
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    deliver it. A Press [Store File]. 4 B Make sure that [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File". D Press [OK]. E Specify the setting for delivering the file, and
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    , which is on the supplied CD-ROM. For details about installing the TWAIN driver, see "Installing the TWAIN Driver from the Supplied CD-ROM". ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder, must be installed on the client computer. DeskTopBinder Lite is
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    after receiving a scan instruction from a client computer, and then sends the scan file over the network to the client computer. 2. Client Computer Specifies the scanner settings and controls the scanner using an application, such as DeskTopBinder Lite, that supports the network TWAIN scanner
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    connected the machine to the network using an Ethernet cable, 5 make the following settings. For details, see General Settings Guide. • Specify the machine's IPv4 address and subnet mask • In [Effective Protocol], enable [IPv4] C Install the TWAIN driver on a client computer. For details about
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    Supplied CD-ROM This section explains how to install the TWAIN driver on a client computer from the supplied "Scanner Drivers and Utilities" CD-ROM. To use the network TWAIN scanner, you must install the TWAIN driver on a client computer. A Start Windows, and then insert the CD-ROM labeled "Scanner
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    and the TWAIN driver must be installed on the client computer. The following example procedure uses Windows XP and driver Help. H In the Scanner Control dialog box, click [Scan]. Depending on the security setting, if you press [Scan], a dialog box for entering the user name and password
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    a scanner, you do not need to select the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals. ❒ The model name of the connected scanner appears in the title bar of the Scanner Control
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    6. Various Scan Settings This section describes various scan settings. Specifying Scan Settings This section explains how to make scan settings. A Press [Scan Settings]. B Specify resolution, scan size, and other settings, as required. For details about individual scan settings, see "Scan Settings".
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    resolution. Scan Size Select the size of the original to be scanned. The following items and sizes can be selected: ❖ [Auto Detect] Scans original sizes using the automatic size detect function. ❖ Template size 36 × 48R, 34 × 44R, 30 × 42R, 24 × 36R, 24 × 36S, 22 × 34R, 22 × 34S, 18 × 24R, 18 × 24S
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    Scan Settings ❖ [Custom Size] Scans in a specified size. You can specify the dimensions (width and height) of the scan area in inch. For details, see "Scanning Custom Size Originals". Note ❒ You can specify original sizes of 8.3 inch (X1 and Y1) or larger in [Custom Size]. Reference p.110 "Scanning
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    set a custom size to scan the entire area of an original. You can use the following two methods to scan the entire area of an original: • size (X3 and Y3) 6 To automatically detect the length of an original Use the following procedure to scan the entire area of an original by specifying only
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    [Scan Size]. C Press [Custom Size]. 6 D Press [Auto Detect]. E Select X1 under [Original Size], enter the width of the original using the number keys, and then press the {q} key. When you use the Auto Detect function, you can enter a value only in X1. Specify a value between 8.3 and 36.0 inch. Start
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    Various Scan Settings F Press [OK]. G Check the value of Scan Area (X3) and [Auto Detect] are displayed, and then press [OK]. 6 112
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    Scanning Custom Size Originals To specify the length and width of an original Use the following procedure to scan the entire area of an original by specifying the width and length of the original under Original Size (X1 and
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    Scan Settings D Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key. For example, set X2 and Y2 to 0 inch, and then press the {q} key. F Specify Scan Area (X3 and Y3) using the number keys, and then press the {q} key. 6 For example, set X3 to 17.0 inch and Y3 to 11
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    case, first make settings for [Start Position] or [Scan Area], and then [Original Size]. For details about making default settings for [Scan Area] and [Start Position], see General Settings Guide. To scan a section of an original, measure Original Size (X1 and Y1), Start Position (X2 and Y2), and
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    number keys, and then press the {q} key. For example, set X2 to 2.0 inch and Y2 to 1.0 inch. F Specify Scan Area (X3 and Y3) using the number keys, and then press the {q} key. 6 For example, set X3 and Y3 to 3.0 inch. G Press [OK]. H Check the values of Scan Area (X3
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    Scanning Custom Size Originals How to Set Originals to Scan Them by Custom Size This section explains how to place originals you want to scan at Custom Size. ❖ Original Orientation setting Under [Original Orientation], select or [ ] according to the orientation of your original. To display [
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    Various Scan Settings When Original Orientation is [ ] ATF012S Reference p.121 "Setting Original Orientation" 6 118
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    Waiting for Additional Originals Waiting for Additional Originals This sections explains about the standby mode for additional originals when you scan multiple pages as a single file. If you select [Next Original Wait], the machine waits indefinitely for the next original. When you want to finish
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 128
    or decrease the image density in single increments up to 7. Selecting [Auto Density] corrects scanning density to improve resolution of paper types such as non-white paper like newspaper or transparent originals. Note 6 ❒ If you select [Text], [Text / Line Art], or [Text / Photo] for [Scan Type
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    Setting Original Orientation Setting Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. A Press [Orig. Orientation]. B Press a key that indicates the same orientation as the original. C Press [OK]. To
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    orientation setting only when the scan size is specified. ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, 6 the table above uses squares to make original orientation easier to under- stand. Even if the actual shape of the original is different, the combination of
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    for sending by e-mail or Scan to Folder, storing, or delivering, see "Basic Operation for Sending Scan Files by E-mail", "Basic Operations When Using Scan to Folder", "Basic Operation for Storing Scan Files" or "Basic Operation for Delivering Files". D Place the originals. Originals are scanned in
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    Next Original Wait Setting] in [Scanner Features], see General Settings Guide. Reference p.107 "Specifying Scan Settings" p.121 "Setting Original Operation for Sending Scan Files by E-mail" p.45 "Basic Operations When Using Scan to Folder" p.65 "Basic Operation for Storing Scan Files"
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    sending by e-mail or Scan to Folder, storing, or delivering, see "Basic Operation for Sending Scan Files by E-mail", "Basic Operations When Using Scan to Folder", "Basic Operation for Storing Scan Files" or "Basic Operation for Delivering Files". D Place the originals. Scanning starts. Originals
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    e-mail or Scan to Folder. Important ❒ To deliver files, set the file type using the delivery server computer. For details, see the manuals supplied with the ScanRouter delivery software. ❒ Files are stored in TIFF format. If [Store Only] is selected for [Store File], file type cannot be specified
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    B Select a file type. Setting File Type and File Name C Press [OK]. Note ❒ In some cases, even if [Compression (Black & White)] is set to [On] in [Scanner Features], the file size may be bigger than the one when [Compression (Black & White)] is set to [Off]. Setting File Name 6 This section
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    Various Scan Settings A Press [Send File Type / Name]. B Press [File Name]. 6 The soft keyboard appears. C Enter a file name. D Press [OK] twice. 128
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    as follows: A Press [Send File Type / Name]. B Press [Change] to the right of the entry box. 6 C Using the number keys, enter the starting digit of the serial number. D Press the {q} key. E Press [OK]. Note ❒ You Single Page Files]. You can select 4 or 8. For details, see General Settings Guide. 129
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    security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF files only. Encrypting PDF files Set a password to protect and encrypt a PDF file . Only users who have the password can open and decrypt the PDF
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    , and then press [OK]. I In [Encryption Level], select [40 bit] or [128 bit]. J Press [OK] twice. Note 6 ❒ The Encryption Password must be different from the Master Password (which is used for changing PDF Security Permissions). ❒ You can enter up to 32 alphanumeric characters for a document
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    Various Scan Settings Changing security permissions for PDF files Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is possible only
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    • Copying or extracting content permission: [Prohibit] or [Allow] J Press [OK] twice. Note ❒ The [Password] and [Master Password] cannot be the same. ❒ You can enter up to 32 alphanumeric characters for a Master Password. ❒ If [40 bit] is selected as the PDF encryption level, you cannot select [Low
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    , Store File, Preview, and Reception Notice. ❒ Setting made on the simplified display cannot be registered to a program. Registering Frequently Used Setting To register frequently used settings in a program: A On the initial scanner screen, make the settings you want to register in a 6 program
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    name appears on the right side. The initial screen reappears after a moment. Recalling a Registered Content To recall settings registered in a program and use them for scanning: A Press the {Program} key. B Press [B Recall]. 6 C Press the number of the program you want to recall. Settings registered
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    Various Scan Settings Changing a Registered Program To change the settings registered to a program: A Press the {Program} key. B Press [B Recall]. C Press the number of the program you want to change. D Change settings of the program. E Press the {Program} key. F Press the number of the
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    Deleting a Program To delete a registered program: A Press the {Program} key. B Press [Delete]. Programs C Press the number of the program you want to delete. D Press [Yes]. The program is deleted, and the initial screen reappears after a moment. 6 Changing the Registered Program Name To
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    , which appears when the machine is turned on or when settings are cleared or reset. The following settings can be registered as defaults: Scan Settings, Original Orientation, File Type, Store File, Preview, and Reception Notice. A Make the necessary scan settings on the initial screen. B Press
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 147
    as a Twain Scanner This section explains how to specify original orientation when you are using the machine as a TWAIN scanner. Setting Original Orientation When Using as a TWAIN Scanner To correctly display the top/bottom orientation of scanned originals on a client computer, the placement of
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 148
    ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand. Even if the orientation specified on the scanner driver does not change. ❒ For details about the Scanner Control dialog box, see the TWAIN driver Help. Reference p.105 "Basic
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 149
    7. Appendix The appendix details specifications of the scanner function and explains supplementary settings. Relationship between Resolution and Scan Size This section explains the relationship between resolution and scan size. Resolution
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    the E-mail, Scan to Folder, Storing, or Network Delivery Function This section explains the relationship between resolution and scan size when using the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ Double Letter, Legal, Letter, and A1 - A4 All combinations up to 600
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    Relationship between Resolution and Scan Size Architecture E Engineering D Architecture C Engineering C Architecture A Width (inch) 24.0 22.0 18.0 17.0 9.0 Length (inch) 36.0 150 200 300 400 600 dpi dpi dpi dpi dpi 34.0 24.0 22.0 12.0 • : You can select or [ ] as the placing orientation of
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 152
    TWAIN Scanner This section explains the relationship between resolution and scan size when using the machine as a TWAIN scanner. The maximum resolution available for scanning is To specify the scanning area or resolution when using the machine as a network TWAIN scanner, see TWAIN Driver Help. 144
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 153
    machines that support the operating system properly This driver cannot be used in RISC-based processor (MIPS R series, Alpha AXP, or PowerPC) Windows NT environments. • Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0 Microsoft Windows Server 2003
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 154
    delivery software, you can view the files stored in in-trays of the delivery server or use other functions for stored files. For details about DeskTopBinder Lite, see DeskTopBinder Lite manuals or DeskTopBinder Lite Help. ❖ File path DeskTopBinder Lite is stored in the following folder on the
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 155
    user of delivery. • Function Palette Function Palette allows you to use DeskTopBinder functions such as Scan using TWAIN scanner, or Print without starting DeskTopBinder. To use configure them using DeskTopBinder Extended Features. For details about Function Palette, see DeskTopBinder manuals. •
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 156
    Selecting from the list : You cannot enter messages 400 alphanumeric char- from the list and manually at acters the same time. (80 alphanumeric char- acters × 5 lines) • Entering manually: 80 alphanumeric characters Number of e-mail address char- 128 alphanumeric charac- acters ters E-mail
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 157
    - ters on NCP ters Number of user name charac- 64 alphanumeric charac- - 7 ters on NCP ters Number of password characters on NCP Number of addresses you The following table tells you the maximum values of settings for using the email and Scan to Folder functions simultaneously. Item Maximum
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 158
    can be viewed. Number of user name characters 20 alphanumeric characters On the control panel, the first 16 characters are displayed. When viewing the stored files from a client computer using DeskTopBinder, all the entered characters can be viewed. Number of password characters 4-8 digit number
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 159
    remaining 435 destinations from registered addresses. The maximum number of desti- nations you can specify differs depending on which ScanRout- er delivery application you are using. For details, see the manu- als supplied with the ScanRout- er delivery application. - 7 151
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 160
    specifications of the scanner. Scan method Original feed image scanning Scan speed • When using Network Delivery Scanner function: 150 dpi⇒ 12.6"/sec 200 dpi⇒ 9.4"/sec 300 dpi⇒ 6.3"/sec 400 dpi⇒ 4.7"/sec 600 dpi⇒ 3.1"/sec • When using when using TWAIN scanner Sendable file formats 150
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 161
    22, 25, 31, 50 Auto density, 120 Auto Detect, 110 Auto-run program, 145 B Bindery, 57, 59 C CD-ROM, 145 Change, 79 file name, 81 password, 82 user name, 79 Confirmation displays, 6 check modes, 6 Preview, 7 Transmission File Status, 8 CSV file, 14, 43 Custom Size, 108, 110, 115 D Delete, 78 Deleting
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 162
    Password, 67, 69, 82 PDF, 126 changing security permissions, 132 encrypting, 130 Photo, 108 Positive / Negative, 109 Preparation, 84 e-mail, 14 Scan to Folder, 42 Preview, 73 Program as Defaults Selecting a sender, 29 Select Stored File file name, 72 user name, 71 Sender, 29, 30, 31, 95 Sender name
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 163
    100 SmartDeviceMonitor for Admin, 14, 43 SMB, 39, 54 SMTP server, 13 Specifications, 152 Specifying e-mail message, 34 e-mail subject, 33 sender, 95 Specifying 149 TWAIN driver, 104, 105, 145 TWAIN scanner, 101, 102, 105, 139, 144 setting original orientation, 139 U User name, 67, 79 User Tools
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 164
    156 EN USA B286-6704
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 165
    Copyright © 2007
  • Ricoh Aficio MP W3600 | Scanner Reference - Page 166
    Operating Instructions Scanner Reference EN USA B286-6704
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Operating Instructions
Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
Sending Scan Files to Folders
Storing Files Using the Scanner Function
Delivering Scan Files
Scanning Originals with the Network TWAIN Scanner
Various Scan Settings
Appendix
1
2
3
4
5
6
7