Ricoh MP C4503 Manuals

Ricoh MP C4503 Manual

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  • Ricoh MP C4503 | Manuals - Page 1
    User Guide What You Can Do with This Machine Getting Started Copy Fax Print Scan Document Server Web Image Monitor Adding Paper and Toner Troubleshooting For information not in this manual, refer to the HTML/PDF files on the supplied CD-ROM. For safe and correct use, be sure to read the Safety
  • Ricoh MP C4503 | Manuals - Page 2
    Guide to the Names and Functions of the Machine's Control Panel This illustration shows the control panel of the machine with options fully installed. 12 . 999[Login/Logout] key Press to log in or log out. 1111[User Tools/Counter] key ••User Tools Press to change the default settings to meet
  • Ricoh MP C4503 | Manuals - Page 3
    copying, printing, scanning, or sending. 1111[Sample Copy] key Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample Copy", Copy/ Document Server . 1111[Stop] key Press to stop a job in progress, such as copying, scanning, faxing changes to
  • Ricoh MP C4503 | Manuals - Page 4
    1-sided pages on one 2-sided page. • One-pass duplex scanning ADF D Make desired settings. E Enter the number of copies. F Press the {Start} key. How to select a color mode... A Select a color mode. (Color Copying) → 2-Sided 2-Sided Copies one 2-sided page on one 2-sided page. Combine 1-sided
  • Ricoh MP C4503 | Manuals - Page 5
    user name, or password if necessary.  C Specify a folder in which to store the document if necessary. D Press [OK]. E Place the originals. F Make the scanning settings for the original. G Press the {Start} key. The machine stores scanned originals in memory and makes one set of copies. To find your
  • Ricoh MP C4503 | Manuals - Page 6
    's information, press [OK]. F Press [Fax Dest.]. G Press [Change] under Fax Destination, enter the fax number using the number keys and press [OK]. H Press [OK]. I Press [Exit]. J Press the {User Tools/Counter} key. C Make the scan settings you require. D Specify a destination. E Press the {Start
  • Ricoh MP C4503 | Manuals - Page 7
    Features) Using this function, you can instruct the machine to send the fax at a later time via Memory Transmission. Advantage: you can take advantage of offpeak telephone charges, without being at the machine. A Place the original, and then select the scan settings you require. B Press [TX Mode
  • Ricoh MP C4503 | Manuals - Page 8
    / System Settings and Scan on the supplied CD-ROM. How to scan... Available scan functions: A Scan to E-mail B Scan to Folder (SMB/FTP/NCP) C Scan Using WSD (Web Services on Devices) D Store to Hard Disk E Save to Memory Storage Device F Scan to Delivery Server G Scan via TWAIN Driver For details
  • Ricoh MP C4503 | Manuals - Page 9
    Press [Store File]. E Press [Store to HDD]. F If necessary, specify file information, such as [User Name], [File Name], and [Password]. G Press [OK]. H If necessary, press [Scan Settings] to specify scanner settings such as resolution and scan size. I Press the {Start} key. For details about saving
  • Ricoh MP C4503 | Manuals - Page 10
  • Ricoh MP C4503 | Manuals - Page 11
    26 Monitoring and Setting the Machine Using a Computer 27 Preventing Unauthorized Copying...28 2. Getting Started Guide to Names and Functions of Components 29 Guide to Functions of the Machine's Options 33 Guide to Functions of the Machine's External Options 33 Changing the Display Language
  • Ricoh MP C4503 | Manuals - Page 12
    Custom Size Paper from the Bypass Tray 76 Copying onto Envelopes...77 Copying onto Envelopes from the Bypass Tray 77 Copying onto Envelopes from the Paper Tray 78 Sort...79 Changing the Number of Sets...80 Storing Data in the Document Server...82 4. Fax Basic Procedure for Transmissions (Memory
  • Ricoh MP C4503 | Manuals - Page 13
    a Transmission After the Original Is Scanned 92 Storing a Document...93 Sending Stored Documents...94 Printing the Journal Manually...96 5. Print Quick Install...97 Displaying the Printer Driver Properties...98 Standard Printing...99 When Using the PCL 6 Printer Driver...99 Printing on Both Sides
  • Ricoh MP C4503 | Manuals - Page 14
    173 Messages Displayed When Using the Copy/Document Server Function 174 Messages Displayed When Using the Facsimile Function 178 When There Is a Problem Specifying the Network Settings 179 When the Remote Fax Function Cannot Be Used 185 Messages Displayed When Using the Printer Function 188 4
  • Ricoh MP C4503 | Manuals - Page 15
    Computer 211 When Other Messages Appear...217 When There Is a Problem Scanning or Storing Originals 218 When the Home Screen Cannot Be Edited 219 When the Address Book Is Updated...220 When Data Cannot Be Sent Due to a Problem with the Destination 221 When the Machine Cannot Be Operated Due
  • Ricoh MP C4503 | Manuals - Page 16
    How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols: Indicates points to sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections.
  • Ricoh MP C4503 | Manuals - Page 17
    , -29 • 220-240 V (mainly North America) If the label contains the following, your machine is a region B model: • CODE XXXX -17 • 120-127 V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric
  • Ricoh MP C4503 | Manuals - Page 18
    Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Reverse Document Feeder ARDF • Auto Document Feeder ADF (in this manual, "ADF" refers to the ARDF and the one-pass duplex scanning ADF) • Large Capacity Tray LCT 8
  • Ricoh MP C4503 | Manuals - Page 19
    to do. Reducing my Costs BRL059S Printing multi-page documents on both sides of sheets (Duplex Copy) See "Duplex Copying", Copy/ Document Server . Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax)) See "Combined Copying", Copy/ Document Server . See "Combine
  • Ricoh MP C4503 | Manuals - Page 20
    Data", Scan . Converting transmitted faxes to electronic formats and sending them to a computer See "Overview of Folder Transmission Function", Fax . Managing and using documents converted to electronic formats (Document Server) See "Relationship between Document Server and Other Functions", Copy
  • Ricoh MP C4503 | Manuals - Page 21
    in the address book manually", Scan . Using Web Image Monitor to register destinations from a computer See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax . Downloading destinations registered in the machine to the LAN-Fax driver destination list See "Using
  • Ricoh MP C4503 | Manuals - Page 22
    as Defaults (Copier/Document Server/Fax/Scanner)) See "Changing the Default Functions of the Initial Screen", Convenient Functions . Registering frequently-used printing settings to the printer driver See "Using One Click Presets", Print . Changing the initial settings of the printer driver to
  • Ricoh MP C4503 | Manuals - Page 23
    pages can be recalled easily by pressing the shortcut icons. • You can display only the icons of functions and shortcuts that you use. • You can change the order of the function and shortcut icons. • For details about the features on the [Home] screen, see "How to Use the [Home] Screen", Getting
  • Ricoh MP C4503 | Manuals - Page 24
    CJQ601 • You can make copies in full color. You can switch the color copy mode depending on the type of originals used and the desired finish. See "Copying in Color", Copy/ Document Server . • You can print stamps on copies. Stamps can include background numbers, scanned images, dates, and page
  • Ricoh MP C4503 | Manuals - Page 25
    Making Copies Using Various Functions • The finisher allows you to sort, staple, and punch holes in your copies. See "Finishing", Copy/ Document Server . 15
  • Ricoh MP C4503 | Manuals - Page 26
    to the machine for printing, without having to open a PDF application. See "Printing a PDF File Directly", Print . • You can print or delete print jobs stored on the machine's hard disk, which have been previously sent from computers using the printer driver. The following types of print jobs can be
  • Ricoh MP C4503 | Manuals - Page 27
    . You can also change print settings and print multiple documents (Document Server). CJQ603 • You can retrieve stored documents scanned in scanner mode to your computer. • Using the file format converter, you can download documents stored in copier, Document Server, or printer mode to your computer
  • Ricoh MP C4503 | Manuals - Page 28
    use Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents). • See "Confirming/Printing/Deleting Received and Stored Documents", Fax . Transmission You can send a fax from your computer over the network (Ethernet or wireless LAN) to
  • Ricoh MP C4503 | Manuals - Page 29
    Paper CJQ605 • To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination. • You can also check the sent image data. • For details about the machine's settings, see "Network Settings Requirements", Connecting the Machine
  • Ricoh MP C4503 | Manuals - Page 30
    an IP address or host name instead of a fax number (IP-Fax Transmission). See "Specifying an IP-Fax Destination by Entering It Manually", Fax . • This machine can receive documents sent via Internet Fax (IP-Fax Reception). See "Types of Reception", Fax . • Using a VoIP gateway, this machine can send
  • Ricoh MP C4503 | Manuals - Page 31
    Sending and Receiving Faxes via the Internet • For details about the machine's settings, see "Network Settings Requirements", Connecting the Machine/ System Settings . 21
  • Ricoh MP C4503 | Manuals - Page 32
    remote fax function, install the fax connection unit on the main-machine and submachine. • The procedure for sending faxes is as same as that of for the machine with the fax unit. When a job has finished, confirm results displayed on sending history or printed on reports. • You can forward documents
  • Ricoh MP C4503 | Manuals - Page 33
    can send scan files to a specified destination using e-mail (Sending scan files by e-mail). See "Overview of E-mail Transmission Function", Fax . See "Basic Procedure for Sending Scan Files by E-mail", Scan . • You can send scan files directly to folders (Sending scan files by Scan to Folder). See
  • Ricoh MP C4503 | Manuals - Page 34
    . If you scan a document using this function, embedded text can be searched by using the text search function or copied to another document. CUL003 • To use this function, the optional OCR unit is required. • You can select a file type from [PDF], [High Compression PDF], or [PDF/A]. • This function
  • Ricoh MP C4503 | Manuals - Page 35
    • You can protect documents from unauthorized access and stop them from being copied without permission. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. • By setting passwords, you can prevent unauthorized access via the network
  • Ricoh MP C4503 | Manuals - Page 36
    information can be controlled. [email protected] A 600 dpi 600 dpi A [email protected] CUL004 • You must set up and configure a Windows server to use the distributed scan management system. This system is supported under Windows Server 2008 R2. • For details about how to deliver files using the distributed
  • Ricoh MP C4503 | Manuals - Page 37
    Image Monitor, you can check the machine's status and change the settings. CJQ609 You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the
  • Ricoh MP C4503 | Manuals - Page 38
    without the Copy Data Security Unit, the hidden text becomes conspicuous in the copy, showing that the copy is unauthorized. • Using the copier function or the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, scanned, or stored
  • Ricoh MP C4503 | Manuals - Page 39
    how to start using this machine. Guide to Names and Functions of Components • Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components. Front and left view 5 1 4 2 6 3 7 8 9 CUV001 1. ARDF or one-pass duplex scanning ADF (The illustration shows the
  • Ricoh MP C4503 | Manuals - Page 40
    panel See "Guide to the Names and Functions of the Machine's Control Panel". 5. Main power switch To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and turn the switch on. 6. Internal tray 1 Copied/printed paper and fax messages are delivered
  • Ricoh MP C4503 | Manuals - Page 41
    Pull this extender to support large paper. 2. Vents Prevent overheating. 3. Bypass tray Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper trays. 4. Paper guides When loading paper in the bypass tray, align the paper guides flush against the
  • Ricoh MP C4503 | Manuals - Page 42
    2. Getting Started 6. Lower right cover Open this cover when a paper jam occurs. 7. Right cover Open this cover when a paper jam occurs. Rear and left view 1 1 1. Vents Prevent overheating. 1 CUV003 32
  • Ricoh MP C4503 | Manuals - Page 43
    to Functions of the Machine's Options Guide to Functions of the Machine's Options Guide to Functions of the Machine's External Options External options for Type 1 and 2 10 (mainly Europe and Asia) 9 12 8 7 11 6 1 5 4 3 2 CUV004 1. Lower paper tray Holds up to 550 sheets of paper
  • Ricoh MP C4503 | Manuals - Page 44
    select this as the output tray, copied/printed paper and fax messages are delivered here face down. 10. Internal Finisher SR3130 Sorts, stacks, and staples multiple sheets of paper. Copies can be punched if the optional punch unit is installed on the finisher. 11. Finisher SR3140 Sorts, stacks, and
  • Ricoh MP C4503 | Manuals - Page 45
    North America) 1 12 7 2 6 5 4 3 CUV005 1. Handset Used as a receiver when a fax unit is installed. Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a telephone. 2. Lower paper tray Holds up to 550 sheets of paper. 3. Caster table for
  • Ricoh MP C4503 | Manuals - Page 46
    select this as the output tray, copied/printed paper and fax messages are delivered here face down. 11. Internal Finisher SR3130 Sorts, stacks, and staples multiple sheets of paper. Copies can be punched if the optional punch unit is installed on the finisher. 12. Finisher SR3140 Sorts, stacks, and
  • Ricoh MP C4503 | Manuals - Page 47
    15 Guide to Functions of the Machine's Options (mainly Europe and Asia) 1 2 14 8 3 13 7 6 5 4 CUV006 1. One-pass duplex scanning ADF Load Lower paper tray Holds up to 550 sheets of paper. 4. Caster table for lower paper tray To use the lower paper tray, attach the caster table. 5. Tray 3
  • Ricoh MP C4503 | Manuals - Page 48
    select this as the output tray, copied/printed paper and fax messages are delivered here face down. 12. Internal Finisher SR3130 Sorts, stacks, and staples multiple sheets of paper. Copies can be punched if the optional punch unit is installed on the finisher. 13. Finisher SR3140 Sorts, stacks, and
  • Ricoh MP C4503 | Manuals - Page 49
    's Options • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. External options for Type 3 and 4 11 (mainly North America) 15 10 9 1 14 8 13 7 2 12 6 5 4 3 CUV007 1. Handset Used as a receiver when a fax unit is installed. Allows you
  • Ricoh MP C4503 | Manuals - Page 50
    select this as the output tray, copied/printed paper and fax messages are delivered here face down. 11. Internal Finisher SR3130 Sorts, stacks, and staples multiple sheets of paper. Copies can be punched if the optional punch unit is installed on the finisher. 12. Finisher SR3140 Sorts, stacks, and
  • Ricoh MP C4503 | Manuals - Page 51
    the center and fold them into booklets. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. External options for Type 5 (mainly Europe and Asia) 13 9 8 12 7 11
  • Ricoh MP C4503 | Manuals - Page 52
    output tray, copied/printed paper and fax messages are delivered here face down. 10. Finisher SR3140 Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed
  • Ricoh MP C4503 | Manuals - Page 53
    14 10 9 1 13 8 12 7 2 11 6 5 4 3 CUV009 1. Handset Used as a receiver when a fax unit is installed. Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a telephone. 2. Lower paper tray Holds up to 550 sheets of paper. 3. Caster table for
  • Ricoh MP C4503 | Manuals - Page 54
    output tray, copied/printed paper and fax messages are delivered here face down. 11. Finisher SR3140 Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed
  • Ricoh MP C4503 | Manuals - Page 55
    Changing the Display Language Changing the Display Language You can change the language used on the display. English is set as default. 1. Press the [User Tools/Counter] key. CUP009 2. Press language key until the language you want to display appears. 3. Press the [User Tools/Counter] key. 45
  • Ricoh MP C4503 | Manuals - Page 56
    , see Copy/ Document Server . 2. [Facsimile] Press to send or receive faxes. For details about how to use the fax function, see Fax . 3. [Scanner] Press to scan originals and save images as files. For details about how to use the scanner function, see Scan . 4. [Printer] Press to make settings for
  • Ricoh MP C4503 | Manuals - Page 57
    Server function, see Copy/ Document Server . Adding Icons to the [Home] Screen You can add shortcuts to programs stored in copier, facsimile, or scanner the procedure for registering Web pages to Favorites, see "Specifying the Settings for Favorites", Convenient Functions . • Shortcuts to Web pages
  • Ricoh MP C4503 | Manuals - Page 58
    ", Connecting the Machine/ System Settings . 2. Log in to Web Image Monitor as an administrator. For details, see Security Guide . 3. Point to [Device using the User Tools In the following procedure, a shortcut to a copier program is registered to the [Home] screen. 1. Register a program. 2. Press the
  • Ricoh MP C4503 | Manuals - Page 59
    3. Press [Edit Home]. 4. Press [Add Icon]. 5. Press the [Program] tab. How to Use the [Home] Screen 49
  • Ricoh MP C4503 | Manuals - Page 60
    2. Getting Started 6. Make sure that [Copier Program] is selected. 7. Select the program you want to add. 8. Specify the position where [Blank] is displayed. 9. Press [OK]. 10. Press the [User Tools/Counter] key. • Press [ ] on the upper-right corner of the screen to
  • Ricoh MP C4503 | Manuals - Page 61
    to programs: Copier: Color mode, original type, density, Special Original, paper tray, Store File (except for User Name, File Name, and Password), Auto Reduce / Enlarge, Create Margin, Finishing, Cover/Slip Sheet, Edit / Color, Dup./Combine/Series, Reduce / Enlarge, number of copies Document Server
  • Ricoh MP C4503 | Manuals - Page 62
    depending on the functions as follows: • Copier: 34 characters • Document Server: 34 characters • Facsimile: 20 characters • Scanner: 34 characters • When a specified program is registered as the default, its values become the default settings, which are displayed without pressing the [Program
  • Ricoh MP C4503 | Manuals - Page 63
    in a Program • When the paper tray you specified in a program is empty and if there is more than one paper tray with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] or [Paper Tray Priority: Facsimile] in the [Tray Paper Settings] tab will be selected first
  • Ricoh MP C4503 | Manuals - Page 64
    Specify a folder in [Target Folder to Store] in [Store File]. (replace XXXX by a folder name) You can use folders to organize stored files by user name or intended use. Scanner mode Program name Program description Effect Easy PDF scan Select [Full Color: Text / Photo] in [Scan Settings
  • Ricoh MP C4503 | Manuals - Page 65
    File Type / Name]. You can easily digitize documents to "PDF/A" file format, which is suitable for long-term storage. Unified-size scan In [Scan Settings], select [Mixed Original Sizes] in [Scan Size] and specify the finished size of scanned data in [Reduce / Enlarge] under [Edit]. You can skip
  • Ricoh MP C4503 | Manuals - Page 66
    fax at a specified transmission time. Departmental fax Specify [Fax Header Print] in [TX transmission Mode]. This setting can be used if the receiver specifies forwarding destinations by senders. • Depending on the options installed be scanned, registering a program cannot be recommended. 56
  • Ricoh MP C4503 | Manuals - Page 67
    and the main power indicator on the right side of the control panel goes out. When this is done, machine power is off. When the fax unit is installed, fax files in memory may be lost if you turn this switch off. Use this switch only when necessary. Turning On the Main Power 1. Make
  • Ricoh MP C4503 | Manuals - Page 68
    logging in the machine, be sure to log out of it to prevent unauthorized usage. • Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, see Security Guide . • User Code to enter on User Code Authentication is the numerical value
  • Ricoh MP C4503 | Manuals - Page 69
    the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set. • To prevent use of the machine by unauthorized persons, always log out when you have finished using the machine. 1. Press the [Login/Logout] key. CJS040 2. Press [Yes
  • Ricoh MP C4503 | Manuals - Page 70
    the original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be scanned. 1 CVA054 1. Positioning mark 3. Lower the ADF. Placing Originals in the Auto Document Feeder Be sure not to block the sensor or load the original untidily
  • Ricoh MP C4503 | Manuals - Page 71
    ARDF 1 Placing Originals One-pass duplex scanning ADF CSN003 1 1. Sensors CVA056 1. Adjust the original guide to the original size. 2. Place the aligned originals squarely face up in the ADF. Do not stack originals beyond the limit mark. The first page
  • Ricoh MP C4503 | Manuals - Page 72
    2. Getting Started 1 2 CVA057 1. Limit mark 2. Original guide 62
  • Ricoh MP C4503 | Manuals - Page 73
    ". To copy onto paper other than plain paper, specify the paper type in User Tools according to the weight of the paper you are using. For details, see "Tray Paper Settings", Connecting the Machine/ System Settings . 1. Press the [Home] key on the top left of the control panel, and press the [Copier
  • Ricoh MP C4503 | Manuals - Page 74
    exposure glass, press the [ ] key after all originals are scanned. Some functions such as Batch mode may require that you press the [ ] key when placing originals in the ADF. Follow the messages that appear on screen. 7. When the copy job is finished, press the [Reset] key to clear the settings. 64
  • Ricoh MP C4503 | Manuals - Page 75
    , the machine rotates the original image by 90 degrees and fits it on the copy paper (Rotate Copy). For example, to reduce A3 (11 × 17) originals to fit onto A4 (81/2 × 11) paper, select a paper tray containing A4 (81/2 × 11) paper, and then press [Auto Reduce / Enlarge]. The image is automatically
  • Ricoh MP C4503 | Manuals - Page 76
    3. Copy 1. Press [Auto Reduce / Enlarge]. 2. Select the paper size. 3. Place the originals, and then press the [Start] key. 66
  • Ricoh MP C4503 | Manuals - Page 77
    differ according to the orientation in which you place your originals ( or ). Original orientation and completed copies To copy on both sides of the paper, select the original and copy orientation according to how you want the printout to appear. Original Placing originals Original Orientation
  • Ricoh MP C4503 | Manuals - Page 78
    selected. If [Duplex] is not selected, press [Duplex]. 3. Select [1 Sided 2 Sided] or [2 Sided 2 Sided] according to how you want the document to be output. To change the original or copy orientation, press [Orientation]. 4. Press [OK]. 5. Place the originals. 6. Press [Special Original]. 68
  • Ricoh MP C4503 | Manuals - Page 79
    7. Select the original orientation, and then press [OK]. Duplex Copying 8. Press the [Start] key. Specifying the Original and Copy Orientation Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto both sides of the paper. • Top to Top CKN011 •
  • Ricoh MP C4503 | Manuals - Page 80
    3. Copy 2. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided. 3. Select [Top to Top] or [Top to Bottom] for [Copy:]. 4. Press [OK]. 70
  • Ricoh MP C4503 | Manuals - Page 81
    Portrait ( ) originals CKN015 • Landscape ( ) originals CKN016 Placing originals (originals placed in the ADF) The default value for the copy order in the Combine function is [From Left to Right]. To copy originals from right to left in the ADF, place them upside down. • Originals read from left to
  • Ricoh MP C4503 | Manuals - Page 82
    several pages onto one side of a sheet. CKN014 There are six types of One-Sided Combine. 1 Sided 2 Originals Combine 1 Side Copies two 1-sided originals to one side of a sheet. 1 Sided 4 Originals Combine 1 Side Copies four 1-sided originals to one side of a sheet. 1 Sided 8 Originals Combine 1 Side
  • Ricoh MP C4503 | Manuals - Page 83
    four 2-sided originals to one side of a sheet. 1. Press [Dup./Combine/Series]. Combined Copying 2. Press [Combine]. 3. Select [1 Sided] or [2 Sided] for [Original:]. If you selected [2 Sided], you can change the orientation. 4. Press [Combine 1 Side]. 5. Select the number of originals to combine
  • Ricoh MP C4503 | Manuals - Page 84
    eight 1-sided originals to one sheet with four pages per side. 1 Sided 16 Originals Combine 2 Sides Copies 16 1-sided originals to one sheet with eight pages per side. 2 Sided 4 Pages Combine 2 Sides Copies two 2-sided originals to one sheet with two pages per side. 2 Sided 8 Pages Combine 2 Sides
  • Ricoh MP C4503 | Manuals - Page 85
    4. Press [Combine 2 Sides]. 5. Press [Orientation]. 6. Select [Top to Top] or [Top to Bottom] for [Original:] and/or [Copy:], and then press [OK]. 7. Select the number of originals to combine. 8. Press [OK]. 9. Select the paper size. 10. Place the originals, and then press the [
  • Ricoh MP C4503 | Manuals - Page 86
    3. Copy Copying onto Custom Size Paper from the Bypass Tray Paper that has a horizontal length of 148.0-457.2 mm (5.83-18.00 inches) and a vertical length of 90.0-320.0 mm (3.55-12.59 inches) can be fed in from the bypass tray. 1. Load the paper face down in the bypass tray. The bypass tray ( ) is
  • Ricoh MP C4503 | Manuals - Page 87
    the setting. To copy onto custom size envelopes, you must specify the envelope's dimensions. Specify the horizontal and vertical length of the envelope. CJF005 : Horizontal : Vertical Be sure to include the fully open flap in the horizontal dimension. Copying onto Envelopes from the Bypass Tray
  • Ricoh MP C4503 | Manuals - Page 88
    envelope size, and then press [OK] twice. 5. Place the originals, and then press the [Start] key. Copying onto Envelopes from the Paper Tray Before using this function, specify the paper size and type under [Tray Paper Settings] in User Tools. For the paper type, select [Envelope]. For details, see
  • Ricoh MP C4503 | Manuals - Page 89
    . To use Shift Sort, a finisher or the internal shift tray is required. Each time the copies of one set or a job are delivered, the next copy is shifted to separate each set or job. CKN018 Rotate Sort Every other copy set is rotated by 90 degrees ( ) and delivered to the copy tray. CKN019 To use the
  • Ricoh MP C4503 | Manuals - Page 90
    type of finishing, press the [Sample Copy] key. 5. Press the [Start] key. • Depending on your model and which options are installed on it, some of these functions might not be available. For details, see "Functions Requiring Optional Configurations", Getting Started . Changing the Number of Sets You
  • Ricoh MP C4503 | Manuals - Page 91
    Sort 2. Enter the number of copy sets with the number keys. 3. Press [Continue]. Copying starts again. 81
  • Ricoh MP C4503 | Manuals - Page 92
    name, user name, or password if necessary. 3. Specify a folder in which to store the document if necessary. 4. Press [OK]. 5. Place the originals. 6. Make the scanning settings for the original. 7. Press the [Start] key. Stores scanned originals in memory and makes one set of copies. If you want to
  • Ricoh MP C4503 | Manuals - Page 93
    can specify the fax, IP-Fax, Internet Fax, e-mail, or folder destinations. Multiple types of destination can be specified the list of deleted files. See "When an Error Is Notified via a Report or E-mail", Troubleshooting . 1. Press the [Home] key on the top left of the control panel, and press
  • Ricoh MP C4503 | Manuals - Page 94
    4. Fax 3. Make sure [Immed. TX] is not highlighted. 4. Place the original into the ADF. 5. Make the scan settings such as scan size and resolution. 6. Configure the transmission settings such as [TX Mode] as necessary. 7. Specify a destination. You can enter the destination's number or address
  • Ricoh MP C4503 | Manuals - Page 95
    If you send documents to Internet Fax or e-mail destinations or enable the E-mail TX Results function, specify a sender. 10. Press the first page of the original face down on the exposure glass. 3. Specify a destination. 4. Make the scan settings you require. 5. Press the [Start] key. 6. Place the
  • Ricoh MP C4503 | Manuals - Page 96
    4. Fax Registering a Fax Destination 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Check that [Program / Change] is selected. 4. Press [New Program]. 5. Press [Change] under "Name". The name entry display appears. 6. Enter the name, and then press [OK]. 7. Press [ Next].
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    a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations. 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Check that [Program / Change] is
  • Ricoh MP C4503 | Manuals - Page 98
    4. Fax 7. Press [Delete All], and then press [OK] under "Fax Destination". 8. Press [OK]. 9. Press [Exit]. 10. Press the [User Tools/Counter] key. 88
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    the connection to the destination. You can specify fax or IP-Fax destinations. If you specify Internet Fax, e-mail, folder destinations, and group or multiple destinations, the on the screen. 3. Press [Immed. TX]. 4. Place the original into the ADF. 5. Select the scan settings you require. 89
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    Using the Exposure Glass (Immediate Transmission) 1. Press [Immed. TX]. 2. Place the first page face down on the exposure glass. 3. Specify a destination. 4. Make the scan settings you require. 5. Press the [Start] key. 6. Place the next original on the exposure glass within 10 seconds when you send
  • Ricoh MP C4503 | Manuals - Page 101
    Canceling a Transmission This section explains how to cancel a fax transmission. Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key. 1. Press the [Reset] key. Canceling a Transmission CUH002 Canceling a Transmission
  • Ricoh MP C4503 | Manuals - Page 102
    4. Fax 2. Press [Cancel Scanning] or [Cancel TX]. Depending on the transmission mode and function you use, either [Cancel Scanning] or [Cancel TX] is displayed. Canceling a Transmission After the Original Is Scanned Use this procedure to cancel a transmission after the original is scanned. You can
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    people. A four to eight digit number can be specified as a password. You can also change the file information after storing files. 1. Place the original, and then specify the scan settings you require. Specify the [Original Orientation] setting correctly. If you do not, the top/bottom orientation
  • Ricoh MP C4503 | Manuals - Page 104
    Fax 4. Set the user name, file name, and password as necessary. • User Name Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying documents are sent with the scan settings made when they were stored.
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    switch the screen to thumbnail display. 3. If you select a document with a password, enter the password using the number keys, and then press [OK]. 4. When you want to , place the original, and then select any scan settings you require. 7. Specify the destination, and then press the [Start] key. 95
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    4. Fax Printing the Journal Manually To print the Journal manually, select the printing method: [All], [Print per File No.], or [Print per User]. All Prints the results of communications in the order made. Print per File No. Prints only the results of communications specified by file number. Print
  • Ricoh MP C4503 | Manuals - Page 107
    . Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP port will be set. • Manage Printers permission is required to install the drivers. Log on as an Administrators group member. 1. Quit all applications. (Do not close this manual.) 2. Insert
  • Ricoh MP C4503 | Manuals - Page 108
    to open the printer driver properties from [Devices and Printers]. • Manage Printers permission is required to change the printer settings. Log on as an Administrators group member. • You cannot change the machine default settings for individual users. Settings made in the printer properties dialog
  • Ricoh MP C4503 | Manuals - Page 109
    , the source tray is automatically selected according to the paper size and type specified. 8. In the "Paper Type:" list, select the type of paper that is loaded in the paper tray. 9. Select [Color] or [Black and White] in the "Color/ Black and White:" list. 10. If you want to print multiple copies
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    g/m2), Thin (52 to 59 g/m2), Color, Letterhead, Preprinted, Bond, Cardstock When Using the PCL 6 Printer Driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the [Select Printer] list, select the printer you want to use. 3. Click [Preferences
  • Ricoh MP C4503 | Manuals - Page 111
    single sheet. When Using the PCL 6 Printer Driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the [Select Printer] list, select the printer you want to use. 3. Click [Preferences]. 4. Click the [Detailed Settings] tab. 5. In the "Menu:" box
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    5. Print 4 Pages per Sheet Right, then Down Down, then Right Left, then Down Down, then Left 102
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    type setting of the paper tray in which the envelopes are loaded. 8. Press [Envelope] in the "Paper Type" area, and then select the appropriate item in the "Paper Thickness" area. 9. Press [OK]. 10. Press the [User Tools/Counter] key. Printing on Envelopes Using the Printer Driver When using the PCL
  • Ricoh MP C4503 | Manuals - Page 114
    In the "Document Size:" list, select the envelope size. 5. In the "Input Tray:" list, select the paper tray where the envelopes are loaded. 6. In the "Paper Type:" list, select [Envelope]. 7. Change any other print settings if necessary. 8. Click [OK]. 9. Start printing from the application's [Print
  • Ricoh MP C4503 | Manuals - Page 115
    • Applications with their own drivers, such as PageMaker, do not support this function. • Do not Document Server, see "Deleting a Stored Document", Copy/ Document Server , or Web Image Monitor Help. of the window, and then click [Print]. 2. In the "Select Printer" list, select the printer you want
  • Ricoh MP C4503 | Manuals - Page 116
    the document in the "Folder Number" box. When "0" is specified in the "Folder Number:" box, documents will be saved in the Shared folder. 8. If the folder is protected by a password, enter the password in the "Folder Password:" box. 9. Click [OK]. 10. Change any other print settings if necessary. 11
  • Ricoh MP C4503 | Manuals - Page 117
    • Before performing this procedure, refer to "Preparation for Sending by Scan to Folder", Scan and confirm the details of the destination computer. Also refer to "Registering Folders", Connecting the Machine/ System Settings, and register the address of the destination computer to the address book
  • Ricoh MP C4503 | Manuals - Page 118
    5. If necessary, specify the scan settings according to the original to be scanned. Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] tab. • Press [Original Feed Type], and then
  • Ricoh MP C4503 | Manuals - Page 119
    procedure to remove "Everyone" and specify user access rights. 1. Create a folder, just as you would create a normal folder, in a location of your choice on the computer. 2. Right-click the folder, and then click [Properties]. When using Windows XP, right-click the folder, and then click [Sharing
  • Ricoh MP C4503 | Manuals - Page 120
    or groups to access the folder, configure the folder as follows: 1. Right-click the folder created in step 2, and then click [Properties]. 2. On the [Security] tab, click [Edit...]. 3. Click [Add...]. 4. In the [Select Users or Groups] window, click [Advanced...]. 5. Specify one or more object types
  • Ricoh MP C4503 | Manuals - Page 121
    on the right side of "Folder Authentication". When [Do not Specify] is selected, the SMB User Name and SMB Password that you have specified in "Default User Name / Password (Send)" of File Transfer settings are applied. 11. Press [Change] under "Login User Name". 12. Enter the login user name of the
  • Ricoh MP C4503 | Manuals - Page 122
    6. Scan 19. Press [Connection Test] to check the path is set correctly. 20. Press [Exit]. If the connection test fails, check the settings, and then try again. 21. Press [OK]. 22. Press [Exit]. 23. Press the [User Tools/Counter] key. Locating the SMB folder manually 1. Press [Change] under "Path".
  • Ricoh MP C4503 | Manuals - Page 123
    Book Mangmnt]. 3. Check that [Program / Change] is selected. 4. Select the name whose folder you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IPFax destination
  • Ricoh MP C4503 | Manuals - Page 124
    . 7. Depending on the destination setting, enter the password for logging in to the computer. Press [Manual Entry] for the password to display the soft keyboard. 8. Press [Connection Test]. A connection test is performed to check whether the specified shared folder exists. 9. Check the connection
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    the control panel, and press the [Scanner] icon on the [Home] screen. CJS113 2. Make sure that no previous settings remain. If a previous setting remains, press the [Reset] key. 3. Press the [E-mail] tab. 4. Place originals. 5. If necessary, specify the scan settings according to the original to be
  • Ricoh MP C4503 | Manuals - Page 126
    Scan Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] tab. • Press [Original Feed Type], and then press [2 Sided Original]. • Press [PDF] under [Send File Type / Name]. 6. Specify
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    each title. 9. Press [E-mail]. 10. Press [Change] under "E-mail Address". 11. Enter the e-mail address. 12. Press [OK]. 13. Select [E-mail / Internet Fax Destination] or [Internet Fax Destination Only]. If [E-mail / Internet Fax Destination] is specified, registered e-mail addresses appear in both
  • Ricoh MP C4503 | Manuals - Page 128
    , folder name, e-mail address, or IP-Fax destination. 5. Press [E-mail]. 6. Press [Change] under "E-mail Address". 7. Press [Delete All], and then press [OK]. 8. Press [OK]. 9. Press [Exit]. 10. Press the [User Tools/Counter] key. Entering an E-mail Address Manually 1. Press [Manual Entry]. 2. Enter
  • Ricoh MP C4503 | Manuals - Page 129
    can be accessed by other users on the same local area network using DeskTopBinder. We recommend that you protect stored files from unauthorized access by specifying passwords. • Scan file stored in the machine may be lost if some kind of failure occurs. We advise against using the hard disk to
  • Ricoh MP C4503 | Manuals - Page 130
    , and then press [OK]. Re-enter the password for confirmation, and then press [OK]. • Select Folder Specify the folder to save the stored files. 7. Press [OK]. 8. If necessary, press [Scan Settings] to specify scanner settings such as resolution and scan size. 9. Press the [Start] key. Checking
  • Ricoh MP C4503 | Manuals - Page 131
    is the same as the number of pages scanned. • Multi-page: [TIFF], [PDF] If you select a multi-page file type when scan multiple originals, scanned pages are combined and sent as a single file. Selectable file types differ depending on the scan settings and other conditions. For details about file
  • Ricoh MP C4503 | Manuals - Page 132
    6. Scan Specifying Scan Settings 1. Press [Scan Settings]. 2. Specify resolution, scan size, and other settings, as required. 3. Press [OK]. 122
  • Ricoh MP C4503 | Manuals - Page 133
    see Copy/ Document automatically attached to the scanned document. You can change the file name. Settings . Password To prevent unauthorized printing, you can specify a password for any stored document. A protected document can only be accessed if its password is entered. If a password is specified
  • Ricoh MP C4503 | Manuals - Page 134
    password again, and then press [OK]. 12. Place the original. 13. Specify the original scanning conditions. 14. Press the [Start] key. The original is scanned. The document is saved in the Document Server. After scanning, a list of folders will be displayed. If the list does not appear, press [Finish
  • Ricoh MP C4503 | Manuals - Page 135
    Prints stored documents on the Document Server. The items you can specify on the printing screen are as follows: • Paper tray • The number of prints • [Finishing] ([Sort], [Rotate Sort], [Stack], [Staple], [Punch], [Half Fold]) • [Cover/Slip Sheet] ([Front Cover], [Front/Back Cover], [Designate
  • Ricoh MP C4503 | Manuals - Page 136
    7. Document Server 126
  • Ricoh MP C4503 | Manuals - Page 137
    chapter describes frequently used Web Image Monitor functions and operations. For the information not included in this chapter, see Connecting the Machine/ System Settings on the supplied CD-ROM or Web Image Monitor Help. Displaying Top Page This section explains the Top Page and how to display Web
  • Ricoh MP C4503 | Manuals - Page 138
    Refresh/Help (Refresh): Click at the upper right in the work area to update the machine information. Click the Web browser's [Refresh] button to refresh the entire browser screen. (Help): Use Help to view or download Help file contents. 4. Basic Information area Displays the basic information of the
  • Ricoh MP C4503 | Manuals - Page 139
    9. Adding Paper and Toner This chapter describes how to load paper into the paper tray and recommended paper sizes and types. Precautions for Loading Paper • When loading paper, take care not to trap or injure your fingers. • Do not stack paper over the limit mark. • To prevent multiple sheets from
  • Ricoh MP C4503 | Manuals - Page 140
    and Toner Loading Paper into Paper Trays Every paper tray is loaded in the same way. In the following example procedure, paper is loaded into Tray 2. • (mainly Europe and Asia) Tray 1 can hold A4 paper only. If you want to print on A5 , B5 JIS , or 81/2 × 11 from Tray 1, contact your service
  • Ricoh MP C4503 | Manuals - Page 141
    in. • Various sizes of paper can be loaded in Trays 2-4 by adjusting the positions of side fences and end fence. For details, see "Changing the Paper Size in Trays 2 - 4", Copy/ Document Server . • You can load envelopes in Trays 2-4. When loading envelopes, place them in the correct orientation
  • Ricoh MP C4503 | Manuals - Page 142
    Toner Loading Paper into the Bypass Tray Use the bypass tray to use OHP transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in the paper trays occur. When loading paper into the bypass tray of a Type 5 machine, align the paper guides to the paper, and then the machine
  • Ricoh MP C4503 | Manuals - Page 143
    over the printer driver settings. For details, see "System", Print . • The default of [Bypass Tray] is [Machine Setting(s): Any Type]. • Settings remain valid until they are changed. • For details about setting printer drivers, see "Printing Documents", Print . • The default of [Printer Bypass Paper
  • Ricoh MP C4503 | Manuals - Page 144
    9. Adding Paper and Toner Specifying regular sizes using the control panel 1. Press the [User Tools/Counter] key. CUP009 2. Press [Tray Paper Settings]. 3. Press [Printer Bypass Paper Size]. 4. Select the paper size. 5. Press [OK]. 6. Press the [User Tools/Counter] key. 134
  • Ricoh MP C4503 | Manuals - Page 145
    Press the [User Tools/Counter] key. Loading Paper into the Bypass Tray CUP009 2. Press [Tray Paper Settings]. 3. Press [Printer Bypass Paper Size]. 4. Press [Custom Size]. If a custom size is already specified, press [Change Size]. 5. Press [Vertical]. 6. Enter the vertical size using the number
  • Ricoh MP C4503 | Manuals - Page 146
    one by one. 1. Press the [User Tools/Counter] key. CUP009 2. Press [Tray Paper Settings]. 3. Press [Printer Bypass Paper Size], and then specify the paper size. 4. Press [OK]. 5. Press [ Next]. 6. Press [Paper Type: Bypass Tray]. 7. Select the proper items, according to the paper type you want to
  • Ricoh MP C4503 | Manuals - Page 147
    Loading Paper into the Bypass Tray • For details about paper thickness, see "Tray Paper Settings", Connecting the Machine/ System Settings . 137
  • Ricoh MP C4503 | Manuals - Page 148
    9. Adding Paper and Toner Loading Paper into Tray 3 (LCT) (mainly Europe and Asia) Tray 3 (LCT) can hold A4 paper only. If you want to print on 81/2 × 11 from Tray 3 (LCT), contact your service representative. (mainly North America) Tray 3 (LCT) can hold 81/2 × 11 paper only. If you want to print on
  • Ricoh MP C4503 | Manuals - Page 149
    • Left half of the tray pulled out Loading Paper into Tray 3 (LCT) CVA019 3. Carefully push the paper tray fully in. • You can load paper even if Tray 3 (LCT) is in use. It is okay to pull out the left half of the tray while Tray 3 (LCT) is in use. • Load 30 or more sheets of paper in
  • Ricoh MP C4503 | Manuals - Page 150
    9. Adding Paper and Toner Loading Paper into the Large Capacity Tray (LCT) (mainly Europe and Asia) The large capacity tray (LCT) can hold A4 paper only. If you want to print on 81/2 × 11 or B5 JIS from the large capacity tray (LCT), contact your service representative. (mainly North America) The
  • Ricoh MP C4503 | Manuals - Page 151
    (for example, letterhead paper, punched paper, or copied paper) might not be printed correctly, depending on how the originals and paper are placed. Settings for the User Tools • Copier mode Specify [Yes] for [Letterhead Setting] in [Input / Output] under the Copier / Document Server Features menu
  • Ricoh MP C4503 | Manuals - Page 152
    Paper and Toner Original orientation Exposure glass ADF Unreadable orientation • Copy • Scanner • Paper orientation • Copier mode Copy side One-sided Tray 1 or Tray 3 (LCT) Trays 2-4 Large capacity tray (LCT) Bypass tray Two-sided • Printer mode Print side Tray 1 or Tray 3 (LCT) One
  • Ricoh MP C4503 | Manuals - Page 153
    in the printer driver's settings. • If a print job is changed partway through printing from one-sided to two-sided printing, onesided output after the first copy may be printed facing a different direction. To ensure all paper is output facing the same direction, specify different input trays for
  • Ricoh MP C4503 | Manuals - Page 154
    designed for inkjet printers, as these may stick to the fusing unit and cause a misfeed. • When you load OHP transparencies, check the front and back of the sheets, and place them correctly, or a misfeed might occur. Tray specified above, contact your service representative. 144
  • Ricoh MP C4503 | Manuals - Page 155
    71/4 × 101/2 , 12 × 18 52-300 g/m2 (14 lb. Bond- 110 lb. Cover) Thin Paper-Thick Paper 4 Select the paper size using the 550 sheets Tray Paper Settings menu: A5 , A6 , B6 JIS , 11 × 17 , 81/2 × 14 , 81/2 × 13 , 81/2 × 11 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 10 , 71/4 × 101/2 , 51/2 × 81/2 , 8K
  • Ricoh MP C4503 | Manuals - Page 156
    9. Adding Paper and Toner Paper type and weight Paper size Paper capacity 52-300 g/m2 ( 148.0-457.2 mm Envelopes Vertical: 3.55-12.59 inches Horizontal: 5.83-18.00 inches Select the paper size using the Tray Paper Settings menu: 41/8 × 91/2 , 37/8 × 71/2 , C5 Env , C6 Env , DL Env • : 50
  • Ricoh MP C4503 | Manuals - Page 157
    size Paper capacity 52-300 g/m2 (14 lb. Bond- 110 lb. Cover) Thin Paper-Thick Paper 4 Select the paper size using the 550 sheets Tray Paper Settings menu: 11 × 17 , 81/2 × 14 , 81/2 × 13 , 81/2 × 11 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 10 , 71/4 × 101/2 , 8K , 16K , 12 × 18 , 11 × 15 , 10
  • Ricoh MP C4503 | Manuals - Page 158
    9. Adding Paper and Toner Bypass tray (Types 1-4) Paper type and weight Paper size 52-300 g/m2 (14 lb. Bond- 110 lb. Cover) Thin Paper-Thick Paper 4 Paper sizes that can be
  • Ricoh MP C4503 | Manuals - Page 159
    Env , C6 Env , DL Env 50 sheets 1 sheet 30 sheets 10 sheets *1 Select the paper size. For copier mode, see "Copying onto Regular Size Paper from the Bypass Tray", Copy/ Document Server . For printer mode, see page 134 "Specifying regular sizes using the control panel". *2 Enter the paper size. For
  • Ricoh MP C4503 | Manuals - Page 160
    9. Adding Paper and Toner Bypass tray (Type 5) Paper type and weight Paper size 52-300 g/m2 (14 lb. Bond- Paper sizes that can be 110 lb. Cover) detected automatically: Thin Paper-
  • Ricoh MP C4503 | Manuals - Page 161
    × 91/2 , 37/8 × 71/2 , C5 Env , C6 Env , DL Env 10 sheets *1 Select the paper size. For copier mode, see "Copying onto Regular Size Paper from the Bypass Tray", Copy/ Document Server . For printer mode, see page 134 "Specifying regular sizes using the control panel". *2 Enter the paper size. For
  • Ricoh MP C4503 | Manuals - Page 162
    9. Adding Paper and Toner Tray 3 (LCT) Paper type and weight 52-300 g/m2 (14 lb. 1000 sheets × 2 1000 sheets × 2 A4 *1 To load paper any of the sizes specified above, contact your service representative. Large capacity tray (LCT) Paper type and weight 52-300 g/m2 (14 lb. Bond- 110 lb. Cover
  • Ricoh MP C4503 | Manuals - Page 163
    the first tray in use runs out of paper. This function is called Auto Tray Switching. This saves interrupting a copy run to replenish paper when making a large number of copies. You can specify the paper type of the paper trays under [Paper Type]. For details, see "Tray Paper Settings", Connecting
  • Ricoh MP C4503 | Manuals - Page 164
    9. Adding Paper and Toner Machine/ System Settings . For the setting procedure of the Auto Tray Switching function, see "General Features", Copy/ Document Server . • When loading label paper: • We recommend that you use specified label paper. • It is recommended to place one sheet at a time. • Press
  • Ricoh MP C4503 | Manuals - Page 165
    paper. To prevent such problems, be sure to fan smooth paper thoroughly before loading them. If paper continues to become jammed or feed in together even after they are fanned, load them one by one from the bypass tray. • When loading thick paper, set Do not use window envelopes. •
  • Ricoh MP C4503 | Manuals - Page 166
    and Toner • In copier mode The way to load envelopes varies depending on the orientation of the envelopes. When copying onto envelopes Trays 2-4 Bypass tray Side-opening envelopes Side-opening envelopes • Flaps: open • Bottom side of envelopes: toward the left of the machine • Side to be scanned
  • Ricoh MP C4503 | Manuals - Page 167
    in Trays 3 and 4. When loading envelopes, specify the envelope size and thickness. For details, see page 77 "Copying onto Envelopes". In printer mode in Trays 3 and 4. When loading envelopes, select "Envelope" as the paper types using both [Tray Paper Settings] and printer driver and specify the
  • Ricoh MP C4503 | Manuals - Page 168
    output quality, it is recommended that you set the right, left, top, and bottom print margin, parts of an envelope have differing thicknesses. Print one or two envelopes to check print quality. • Copied or printed sheets are delivered to the internal tray even if you specified a different tray
  • Ricoh MP C4503 | Manuals - Page 169
    This section explains precautions when adding toner, how to send faxes or scanned documents when the toner has run out, and how to dispose of used toner. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store
  • Ricoh MP C4503 | Manuals - Page 170
    after removing it. Residual toner may scatter. • Do not repeatedly install and remove toner cartridges. This will result in toner leakage. Follow the instruction on the screen regarding how to replace a toner cartridge. • If "Toner Cartridge is almost empty." appears, the toner has almost run out
  • Ricoh MP C4503 | Manuals - Page 171
    , the indicator on the display lights. Note that even if there is no toner left, you can still send faxes or scanned documents. • If number of communications executed after the toner has run out and not listed in the automatically output Journal exceeds 200, communication is not possible. 1. Press
  • Ricoh MP C4503 | Manuals - Page 172
    9. Adding Paper and Toner Please see our local company website for information on the recycling of supply products, or you can recycle items according to the requirements of your local municipalities or private recyclers. 162
  • Ricoh MP C4503 | Manuals - Page 173
    : Load Paper icon : Add Toner icon : Add Staple icon : Waste Toner Full icon : Hole Punch Receptacle Full icon : Service Call icon Status Appears when a paper misfeed occurs. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting . Appears when an original misfeed
  • Ricoh MP C4503 | Manuals - Page 174
    10. Troubleshooting Status Icon : Open Cover icon Status Appears when one or more covers of the machine are open. 164
  • Ricoh MP C4503 | Manuals - Page 175
    For details about how to resolve the problems described in error messages, see "When Messages Appear", Troubleshooting . 3. Messages Displays a message . This icon may also appear if the toner is running low. The following table explains problems that cause the indicator lamp for the [Check Status] key
  • Ricoh MP C4503 | Manuals - Page 176
    10. Troubleshooting Problem Documents and reports do not print out. Documents and reports do not print out. An error has occurred. The machine is unable to connect to the network. Causes Solutions The paper output tray is full. Remove the prints from the tray. There is no paper left. A function
  • Ricoh MP C4503 | Manuals - Page 177
    Copier/ Document Server function, the Facsimile function, or the Scanner function. Soft alert An original has been left on the exposure glass or paper tray is empty. Strong alert The machine requires user attention because paper has jammed, the toner needs replenishing, or other problems have
  • Ricoh MP C4503 | Manuals - Page 178
    Problems Operating the Machine Problem Causes Solutions When the machine is turned on, the only icon that appears on the home screen is the [Copier] icon. Functions other than the copier menu has items missing. Functions other than the copier function are not yet ready. Time required varies by
  • Ricoh MP C4503 | Manuals - Page 179
    Displayed", Getting Started . The Authentication screen appears. Basic Authentication, Windows Authentication, LDAP Authentication or Integration Server Authentication is set. Enter your login user name and user password. For details about the Authentication screen, see "When the Authentication
  • Ricoh MP C4503 | Manuals - Page 180
    Troubleshooting Problem Misfeeds occur frequently. Misfeeds occur frequently. Causes Using curled paper often causes misfeeds, soiled paper edges, or slipped positions while performing staple or stack printing. The tray's side or end fences may not be set flat surface to prevent paper from curling
  • Ricoh MP C4503 | Manuals - Page 181
    jammed paper, see "Removing Jammed Paper", Troubleshooting . • Do not place anything on the finisher tray. Cannot print in duplex mode. You have selected a paper tray that is not set for duplex printing. Change the setting for "Apply Duplex" in [System Settings] to enable duplex printing for the
  • Ricoh MP C4503 | Manuals - Page 182
    For details about specifying print volume limits, see Security Guide . • To ", Troubleshooting . Change the output tray to the finisher ejected from the finisher shift tray. upper tray. • If you cannot make copies as you want because of paper type, paper size, or paper capacity problems
  • Ricoh MP C4503 | Manuals - Page 183
    When You Have Problems Operating the Machine When Multiple Functions Cannot Be Executed Simultaneously If you are not able to carry out using a different function while the current job is being performed. For details about Function Compatibility, see "Function Compatibility", Troubleshooting . 173
  • Ricoh MP C4503 | Manuals - Page 184
    original down. • If the machine cannot detect the size of the original, specify the size manually - do not use Auto Paper Select mode or the Auto Reduce/Enlarge function. For details about specifying the settings, see "Sizes Detectable with Auto Paper Select", Paper Specifications and Adding Paper
  • Ricoh MP C4503 | Manuals - Page 185
    to change the page, and then a preview of the next page will appear. "Cannot punch this paper size." The Punch function cannot be used with paper size selected. For details about paper, see "Specifications for Punch Unit (Internal Finisher SR3130)", "Specifications for Punch Unit (Finisher SR3140
  • Ricoh MP C4503 | Manuals - Page 186
    " function are scanned using the same function. "Maximum number of sets is n." (A figure is placed at n.) The number of copies exceeds the maximum copy quantity. You can change the maximum copy quantity from [Max. Copy Quantity] in [General Features] under [Copier / Document Server Features
  • Ricoh MP C4503 | Manuals - Page 187
    SR3150", "Specifications for Finisher SR3160", or "Specifications for Booklet Finisher SR3170", Maintenance and Specifications . An attempt was made to edit For details about locked folders, see or use a locked folder. Security Guide . • If you set [Memory Full Auto Scan Restart] in [Input
  • Ricoh MP C4503 | Manuals - Page 188
    10. Troubleshooting Messages Displayed When Using the Facsimile Function Message Causes Solutions "Cannot find the specified path. Please check the settings." The name of the computer or folder entered as the destination is wrong. Check that the computer name and the folder name for the
  • Ricoh MP C4503 | Manuals - Page 189
    the other trays, you can receive documents as usual, even if the message appears on the screen. You can turn this function on or off with "Parameter Settings". For details about how to do this, see "Parameter Settings", Fax . When There Is a Problem Specifying the Network Settings Message "Check
  • Ricoh MP C4503 | Manuals - Page 190
    the correct SIP Server IP Address and SIP User Name are listed in [SIP Settings] of [Facsimile Features]. For details about SIP Settings, see "Initial Settings", Fax . • For details about network problems, contact your administrator. Cannot access SIP server. • Check that the correct SIP Server IP
  • Ricoh MP C4503 | Manuals - Page 191
    are any network problems." [14-01] Causes The "Effective Protocol" and "SIP Server IP Address" settings are different, or an incorrect IP address has been registered. The DNS server, SMTP server, or folder specified for transfer to was not found, or the destination for Internet Fax around (not
  • Ricoh MP C4503 | Manuals - Page 192
    that the folder for forwarding is correctly specified. • Confirm that the computer with the folder for forwarding is properly working. • For details about network problems, contact your administrator. • Check that the correct E-mail Address is listed in [Fax E-mail Account] of [System Settings]. For
  • Ricoh MP C4503 | Manuals - Page 193
    and Password are listed in [Fax Email Account] of [System Settings]. For details about Fax Email Account, see "File Transfer", Connecting the Machine/ System Settings . • For details about network problems, contact your administrator. • Check that the correct machine email address is specified in
  • Ricoh MP C4503 | Manuals - Page 194
    to the machine. • For details about network problems, contact your administrator. • Check that the following settings in [System Settings] are listed correctly. • the user name and password for [Fax E-mail Account] • the user name and password for POP before SMTP authentication For details about
  • Ricoh MP C4503 | Manuals - Page 195
    about user authentication, see Security Guide . "Authentication with remote machine failed. Check remote machine's auth. settings." User Code Authentication is set on the device connected via the remote fax function. The remote fax function does not support User Code Authentication. Disable the
  • Ricoh MP C4503 | Manuals - Page 196
    10. Troubleshooting Message Causes Solutions "Check whether there are any network problems." [16-00] • An IP address has not been registered for the main machine. • A network is not connected properly. • Check that the correct IP address is specified for the machine in [System Settings]. For
  • Ricoh MP C4503 | Manuals - Page 197
    failed. There is a problem with the remote machine structure. Contact the administrator." The settings or machine configuration for using the remote fax function to connect to full." The hard disk became full after using the remote fax function to scan an original. Delete unnecessary files. 187
  • Ricoh MP C4503 | Manuals - Page 198
    10. Troubleshooting Messages Displayed When Using the Printer Function This section describes the principal messages that appear on the display panel, error logs or reports. If other messages appear, follow their instructions. Messages Displayed on the Control Panel When Using the Printer Function
  • Ricoh MP C4503 | Manuals - Page 199
    printer driver. • Check that the printer driver settings are correct, and then load paper of the size selected in the printer driver into the input tray. For details about how to change the paper size, see "Changing the Paper Size", Paper Specifications and Adding Paper . • Select the tray manually
  • Ricoh MP C4503 | Manuals - Page 200
    10. Troubleshooting Message Causes "Printer font error." An error has occurred in the font settings. "Problems with the wireless card. Please call service." (A "wireless LAN board" or "Bluetooth unit" is referred to as a "wireless card".) The machine has detected a Bluetooth failure, or it
  • Ricoh MP C4503 | Manuals - Page 201
    Text:] field on the [Unauthorized Copy Prevention for Pattern Details] screen is blank. On the printer driver's [Detailed Settings] tab, click [Effects] in "Menu:". Select [Unauthorized Copy Prevention], and then click [Details] to display [Unauthorized Copy Prevention for Pattern Details]. Enter
  • Ricoh MP C4503 | Manuals - Page 202
    10. Troubleshooting Message Causes Solutions "An error occurred while processing an Unauthorized Copy Prevention job. The job was cancelled." The resolution is set to a value less than 600 dpi when [Unauthorized Copy Prevention] is specified. On the printer driver, set the resolution to 600
  • Ricoh MP C4503 | Manuals - Page 203
    -sheet fold (Half Fold)." "Output tray has been changed." Causes Solutions The classification code is not supported with the printer driver. Select [Optional] for classification code. For details about how to specify classification code settings, see "Configuring Classification Codes", Print
  • Ricoh MP C4503 | Manuals - Page 204
    Punch printing was canceled. Stapling printing was canceled. Solutions PCL 6 Select a lower resolution on the printer driver. For details about how to change the resolution setting, see the printer driver . For details about how to set permissions, see Security Guide . Delete some of the files
  • Ricoh MP C4503 | Manuals - Page 205
    Messages Displayed When Using the Printer Function Message "Exceeded max. number of files of Document Server. Cannot store." "Exceeded max. number of files. (Auto)" "Exceeded max. number of pages of Document
  • Ricoh MP C4503 | Manuals - Page 206
    Unlock the folder or specify another folder number that can be used. For details about locked folders, see Security Guide . When there is not enough free hard disk space Message "HDD is full." "HDD is full." "HDD is full. (Auto)" Causes When printing with the PostScript 3 printer driver, the hard
  • Ricoh MP C4503 | Manuals - Page 207
    server. Authentication has failed." A timeout occurred while connecting to the server for LDAP authentication or Windows Authentication. Check the status of the server. "Printing privileges have not been set for this document." The PDF document you have tried to print has no privileges to print
  • Ricoh MP C4503 | Manuals - Page 208
    Troubleshooting When a user cannot be registered Message Causes Solutions "Auto-registration of user information has failed." Automatic registration of information for LDAP Authentication or Windows contact your service representative. This data cannot be printed. The specified data is either
  • Ricoh MP C4503 | Manuals - Page 209
    printer driver is being used. • Check if the machine's memory size is set correctly in the printer driver. • Check that the printer driver was malfunctioning. Contact your service representative. "Error has occurred." A syntax error, etc., occurred. Check that the PDF file is valid. "Exceeded
  • Ricoh MP C4503 | Manuals - Page 210
    to a larger value. • Reduce the number of files being sent to the machine. "Insufficient Memory" A memory allocation error occurred. PCL 6 On the printer driver's [Detailed Settings] tab, click [Print Quality] in "Menu:", and then select [Raster] in the "Vector/Raster:" list. In some cases, it
  • Ricoh MP C4503 | Manuals - Page 211
    name is invalid. Check whether the computer name and the folder name for the destination are correct. "Cannot find the specified path. Please check the settings." An antivirus program or a firewall is preventing the machine connecting to your computer. • Antivirus programs and firewalls can
  • Ricoh MP C4503 | Manuals - Page 212
    Delivery Function", Scan . "Programmed. Cannot program the destination(s) that is not programmed in the address book." The destinations selected while registering to the program contain a folder destination for which one of the following destinations is set: manually entered destination, delivery
  • Ricoh MP C4503 | Manuals - Page 213
    For details about how to set destination for which the permissions, see Security Guide . currently logged-in user scanned original were detected as blank when [On] is specified for [Delete Blank Page] in [OCR Settings]. Check whether the original is set upside down. Change [OCR Scanned PDF
  • Ricoh MP C4503 | Manuals - Page 214
    delete unneeded files. For details about how to delete files, see "Deleting Stored Documents", Copy/ Document Server . "Not all of the image will be scanned." If the scaling factor specified in [Specify Reproduction Ratio] is too large, part of the image may be lost. Reduce the scaling factor in
  • Ricoh MP C4503 | Manuals - Page 215
    following measures: • Wait for a while, and then retry the scan operation. • Reduce the scan area or scanning resolution. For details about changing scan area and scanning resolution, see "Scan Settings" of Various Scan Settings, Scan . • Delete unneeded stored files. For details about how to delete
  • Ricoh MP C4503 | Manuals - Page 216
    Server, only some of the pages could be scanned. Specify whether to use the data or not. When data transmission password are correct. • Check that the ID and password for the destination folder are correct. • A password of 128 or more characters may not be recognized. Change the scanner features settings
  • Ricoh MP C4503 | Manuals - Page 217
    occurred and the file could not be sent correctly. If the same message appears again after scanning again, the cause could be a mixed network, or else network settings were changed during WSD scanner transmission. For details about network error, contact your administrator. When data cannot be
  • Ricoh MP C4503 | Manuals - Page 218
    file which is waiting to be transmitted ("Waiting..." status displayed) or whose information is being changed with DeskTopBinder. Solutions Cancel transmission ("Waiting..." status cleared) or the DeskTopBinder setting, and then delete the file. When data cannot be sent because there are too many
  • Ricoh MP C4503 | Manuals - Page 219
    (Scanner) protocol is disabled. For details about how to enable or disable the WSD protocol, see Security Guide . "Cannot start scanning Scan Profile is not set on the because communication was client computer. failed." Set Scan Profile. For details about how to do this, see "Creating a New
  • Ricoh MP C4503 | Manuals - Page 220
    might be unformatted, or its format might be incompatible with this machine. • Check the file name set at the time of scanning. For details about the characters that can be used in file names, see "Specifying the File Name", Scan . "Exceeded max. page capacity per file. Press [Write] to write the
  • Ricoh MP C4503 | Manuals - Page 221
    to save the scanned document to the login user name, password, or driver encryption key was invalid. Check your login user name, login password, or driver encryption key, and then enter them correctly. For details about login user name, login password, and driver encryption key, see Security Guide
  • Ricoh MP C4503 | Manuals - Page 222
    10. Troubleshooting Message "Cannot specify any more scanning area." "Clear Misfeed(s) in ADF." "Error has occurred in the scanner driver." "Error has occurred in the scanner." "Fatal error has occurred in the scanner." "Insufficient memory. Close all other applications, then restart scanning."
  • Ricoh MP C4503 | Manuals - Page 223
    memory. Reduce Scanner memory is the scanning area." insufficient. • Reset the scan size. • Lower the resolution. • Set with no compression. For details about the settings, see TWAIN driver Help. The problem may be due to the following cause: • Scanning cannot be performed if large values are
  • Ricoh MP C4503 | Manuals - Page 224
    is being processed. Press the [Stop] key. Follow the instructions in the message that appears and exit the function that is running. "Scanner is not available on the specified device." The TWAIN scanner function Contact your service representative. cannot be used on this machine. "Scanner is not
  • Ricoh MP C4503 | Manuals - Page 225
    details about firewall, see Windows Help. • Use an application such as telnet to make sure SNMPv1 or SNMPv2 is set as the machine's protocol Maintenance Using telnet", Connecting the Machine/ System Settings . • Select the scanner used for the previous scan. Check whether the client computer can use
  • Ricoh MP C4503 | Manuals - Page 226
    Solutions • Check whether the machine's host name is specified in the Network Connection Tool. For the WIA driver, check the [Network Connection] tab in the properties. • Use Web Image Monitor to set "LLMNR" of "IPv6" to [Active]. • In Windows XP, IPv6 address cannot be obtained from the host name
  • Ricoh MP C4503 | Manuals - Page 227
    then confirm that the Bluetooth interface unit was installed correctly. After confirmation, turn on the power again. If the message appears again, contact your service representative. "Clean the scanning glass. (Located next to the exposure glass.)" The scanning glass or guide plate of the ADF is
  • Ricoh MP C4503 | Manuals - Page 228
    10. Troubleshooting Message of the location at which the machine is installed. The machine is performing image adjustment operations. The Specify the scan size, and then place the originals again. For details about the settings for when fax function is being used, see "Scan Settings", Fax
  • Ricoh MP C4503 | Manuals - Page 229
    Storage Function", Scan . Cancel the job in progress. Press [Exit], and then press the [Stop] key. Follow the instructions in the message valid. See the manual for required data." "The format of the image data is not valid. See the manual for required data." Specify the supported. image again. 219
  • Ricoh MP C4503 | Manuals - Page 230
    10. Troubleshooting When the Address Book Is Updated Message Causes "Updating the destination list A network error has has failed. Try again?" occurred. "Updating the destination list... Please wait. Specified destination(s) or sender's name has been cleared." The destination list is being
  • Ricoh MP C4503 | Manuals - Page 231
    When Data Cannot Be Sent Due to a Problem with the Destination Message Causes Solutions "Some invalid destination(s) contained. Do you want to select only valid destination(s)?" The specified group contains fax destinations, e-mail destinations, and/or folder destinations, either of which are
  • Ricoh MP C4503 | Manuals - Page 232
    or PDF/A with digital signature) must be installed. For details about how to install a device certificate (PDF with digital signature or PDF/A with digital signature), see Security Guide . • If a fax or an e-mail cannot be sent and a message appears which states that there is a problem with
  • Ricoh MP C4503 | Manuals - Page 233
    Appear When Problems Occur While Logging In Message "Authentication has failed." "Authentication has failed." Causes Solutions The entered login user name or login password is not correct. For details about the correct login user name and login password, see Security Guide . The machine
  • Ricoh MP C4503 | Manuals - Page 234
    10. Troubleshooting Message "Exceeded time limit for LDAP server search. Check the server status." Causes A network error has occurred and connection has failed. "LDAP server authentication has failed. Check the settings." A network error has occurred and connection has failed. Solutions • Try
  • Ricoh MP C4503 | Manuals - Page 235
    , 219 Home screen image 46 How to Read the Manuals 6 I Immediate transmission 89, 90 Indicator 165 Information screen 9 Initial settings 12 Internal finisher 34, 36, 38, 40 Internal shift tray 34, 36, 38, 40, 42, 44 Internal tray 1 30 Internal tray 2 34, 36, 38, 40, 42, 44 IP-Fax 20 225
  • Ricoh MP C4503 | Manuals - Page 236
    , 135 Printer driver 98 Problem 168, 218 Program 12, 51 Q Quick Install 97 R Reducing my Costs 9 Region A 7 Region B 7 Registering destinations 11 Remote Fax 22, 185 Right cover 32 Running out of toner 161 S Sample Print 16 Scan file 115, 119 Scan settings 122 Scan to Folder 23, 107
  • Ricoh MP C4503 | Manuals - Page 237
    documents 18 Symbols 6 T Thick paper 135, 154 Toner 159, 161 Tray 1 30 Tray 2 30 Tray 3 33, 35, 37, 39, 41, 43, 138 Turning On/Off the Power 57 Two-Sided Combine 73 Two-sided paper 141 U Unauthorized copy prevention 28 Used toner 161 User certificate 221 User code authentication 58
  • Ricoh MP C4503 | Manuals - Page 238
    MEMO 228 EN GB EN US EN AU D146-7503
  • Ricoh MP C4503 | Manuals - Page 239
    © 2013
  • Ricoh MP C4503 | Manuals - Page 240
    EN GB EN US EN AU D146-7503
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For safe and correct use, be sure to read the Safety Information in
"Read This First" before using the machine.
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What You Can Do with This Machine
User Guide