Sharp FO IS125N FO-IS125N Operation Manual

Sharp FO IS125N - B/W Laser - All-in-One Manual

Sharp FO IS125N manual content summary:

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    MODEL FO-IS125N FACSIMILE OPERATION MANUAL
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    user for help. machine, business, business entity or individual. In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual." Declaration of Conformity SHARP FACSIMILE, FO-IS125N This device complies with Part specifications
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    Setup 14 Installing the Toner Cartridge and Drum Cartridge 18 Loading Printing Paper 23 Entering Your Name and Fax Number 24 Setting the Date and Time 25 Setting the Reception Mode 27 Volume Adjustment 27 2. Network Scanning 29 Setting up Network Scanning 29 Storing E-mail Addresses 37
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    102 Installing the Printer Driver 102 Printing a Document From an Application 104 Selecting Print Settings 105 7. Making Copies 109 8. Special Functions 111 Broadcasting 111 Distinctive Ring (Requires Service 115 Blocking Unwanted Faxes 117 Duplex Scanning 119 Receiving Faxes to E-mail
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    Table of Contents 12. Troubleshooting 154 Problems and Solutions 154 Messages and Signals 159 Clearing Paper Jams 163 FCC Regulatory Information 168 Index 173 3
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    Introduction Specifications Print specifications Toner cartridge yield* (continuous printing, 5% page coverage, letter paper) Drum cartridge yield* (continuous printing, 5% page coverage, letter paper) Paper tray capacity Printer type Print resolution Effective printing width PC print speed**
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    grayscale) Contrast control AUTO, MANUAL Horizontal: 203 lines/inch (8 lines/mm) Vertical: Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone: 196 lines/inch (7.7 lines/mm) Super fine: 391 lines/inch (15.4 lines/mm) 64 levels Automatic/Dark selectable *Based on Sharp Standard Chart at standard
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    in individual units. Important: This machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company (errors may occur during transmission and reception of faxes). This machine is not compatible with digital
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    . The machine could be seriously damaged if it falls. Never install telephone wiring during a lightning storm. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. Never touch bare telephone wires or terminals unless the telephone line has been
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    Trademark information • Microsoft, Windows and Internet Explorer are trademarks of Microsoft Corporation in the California, U.S.A. All rights reserved. • This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/). Copyright (c) 1998 -
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    GLOBAL ADDRESS SYMBOL INFO FUNCTION RECEPTION RESOLUTION RELEASE 15 16 17 18 19 20 21 22 23 Note: Affix the Rapid Key labels as shown above. 1 SPEAKER key Press to listen to the line and fax tones through the speaker when faxing (p. 57). Note: This is not a speakerphone. It cannot be
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    This displays messages and prompts to help you operate the machine. 8 GLOBAL ADDRESS key Press to search for a destination in a global address book on an LDAP server (p. 126). 9 LINE IN USE light This lights up when the machine is using the phone line to send or receive a fax. 10 SECURE key Press to
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    20 RESOLUTION key When a document is in the feeder, press to adjust the scanning resolution for transmission (p. 55). 21 RELEASE key When a fax has been received to memory instead of being printed out because the Secure Fax function has been activated, press this key to enter the Secure code and
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    16 17 1 DEL key Press to delete the character marked by the cursor (the cursor can be moved by pressing or ). When the cursor is to the right of a line Letter keys Use to enter letters. 5 @key, .com key Press to conveniently enter "@" and ".com" when entering an e-mail address. 6 SYMBOL key Hold
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    document tray Document feeder tray Document Telephone Toner exit tray line cord cartridge Drum cartridge Rapid Key labels CD-ROM Setup Guide Quick Reference Guide Warranty Sheet Points to keep in mind when setting up ♦ Do not place the machine in direct sunlight. ♦ Do not place the
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    Basic Setup Basic Setup Connecting the handset Attaching the trays Attach the paper tray. Attach the document feeder tray and the received document tray. Insert the trays at an angle and rotate back 14
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    cord into any other kind of outlet. This will damage the machine and is not covered under the warranty. Comments: ♦ The machine does not have a power on/off switch. The power is protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty
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    the "DIAL MODE" setting (pp. 136 and 137). Important: ♦ The facsimile function of this machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the facsimile function in conjunction
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    1. Installation Basic Setup Connecting the machine to your network To use the Scan to E-mail and Scan to Folder functions, and to use the machine as a printer, you must connect the machine to an Ethernet network. In addition, to use Scan to E-mail, the network must have an Internet connection. A
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    Toner Cartridge and Drum Cartridge The laser printer in the machine uses a toner cartridge and a drum cartridge. ♦ The starter toner cartridge included with the machine can print approximately 1500 letter-size pages at 5% page coverage. ♦ When replacing the toner cartridge, use a SHARP FO-25ND toner
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    1. Installation Installing the Toner Cartridge and Drum Cartridge 2 Press the release (➊) and open the front cover (➋). 3 Open the side cover. 2 1 4 Remove the new drum cartridge from its packaging. 19
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    several minutes will damage the drum. Be sure to insert the drum cartridge promptly into the machine. • If you find it necessary to leave the cartridge out of the machine for more than several minutes, wrap the cartridge in black paper. 6 Remove the new toner cartridge from its packaging. Shake the
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    Installing the Toner Cartridge and Drum Cartridge 1. Installation 7 Grasp the cartridge handle and insert the toner cartridge into the print compartment, sliding it along the guides. • Make sure the cartridge "clicks" into place. • Do not touch the roller in the toner cartridge. Grasp this handle
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    1 Press INFO and then until [LIFE] appears in the display. 2 Press , then until [CLEAR DRUM COUNTER] appears. 3 Press . START Manually resetting the toner counter When a new toner cartridge is installed, the toner counter is reset in Step 9 on the previous page. The procedure below is normally
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    the paper ➋. Insert the stack of paper into the tray, print side up ➌. 3 1 2 The maximum stack height should not be higher than the line on the paper guide 3 Push the paper plate back. • If you loaded legal size paper (or you changed the paper size), change the paper size setting as explained
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    your fax number by pressing the number keys (max. 20 digits). • To insert a space between digits, press . • To clear a mistake, press DEL . 5 START Press . 6 Enter your name using the letter keys (max. 24 characters). Example: SHARP Caps Lock • To clear a mistake, press DEL • For information
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    the Date and Time Set the date and time as explained below. ♦ The date and time will be printed automatically at the top of all fax pages you send (this is required by FCC regulations). The date and time also appear in the display. ♦ To have the clock automatically move forward
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    Setting the Date and Time 6 Enter the year (four digits). Example: 2007 • The currently set time appears (example): [TIME 12:19 PM] 7 Enter a two-digit number for the hour ("01" to "12") and a two-digit number for the minute ("00" to "59"). Example: 9:25 [TIME 09:25 PM] 8 Press to select A.M. or
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    answer all calls on 4 rings and begin fax reception. MANUAL mode: Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by picking up the fax machine's handset or an extension phone connected to
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    Volume Adjustment Handset 1 When talking through the handset, press or to select HIGH, MIDDLE, or LOW. • Note: The volume reverts to MIDDLE each time you replace the handset. Ringer 1 Press or to select HIGH, MIDDLE, LOW or OFF. SPEAKER (Make sure has not been pressed, the handset is
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    Scan to E-mail saves you the trouble of scanning a document into a computer and sending the scanned file using an e-mail program. The scanned document is automatically sent as an attachment to an e-mail message. To use network scanning, the machine anything; the machine will automatically receive an
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    communicate, [IP ADDRESS/DHCP: ON] will appear on the top line of the display, followed by the IP address on the bottom line. To show the machine's host name, press . • If a static IP address has been entered in the machine and the machine is able to communicate, [IP ADDRESS/DHCP: OFF] will appear
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    straight-through (not crossover) cable for 10Base-T/100Base-TX? ♦ There may be a problem in the router or other device to which the machine is connected. Try removing and then restoring the power to the router (see the manual for the router). ♦ If [IP ADDRESS/DHCP: FAIL] appears, remove and then
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    appears in the email to which scanned image files are attached. ♦ The e-mail settings are configured in the machine's Web page. The machine's Web page user name and password to open the Web page. Regular users enter "user" in User Name and the user password in Password. (If you do not know the user
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    2. Network Scanning Setting up Network Scanning To open the Web page, enter the IP address or host name of the machine in your browser's address bar. Click E-mail Setup to open the e-mail settings. Configuring the e-mail settings in the Web page Select E-mail Setup in
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    address. It is normally convenient to use the email address of the administrator of the machine or other person in charge of machine communication. Enter an E-mail Subject and E-mail Message, and select the File Format used for the scanned image. ♦ The Sender Name, E-mail Subject, E-mail Message
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    Setting up Network Scanning Using the machine's operation panel to configure e-mail settings The machine's operation panel can also be used to configure several of the email settings. The settings that can be configured on the machine's operation panel are shown in the table on the next page
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    up Network Scanning E-mail settings on the machine's operation panel The e-mail settings that can be configured on the machine's operation panel will be sent to this address. In addition, some SMTP servers reject outgoing email if a valid sender e-mail address is not entered.) Enter a default
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    2. Network Scanning Storing E-mail Addresses Storing E-mail Addresses You can store e-mail are available. E-mail addresses can be stored using the machine's Web page or the operation panel. Using the Web page to store e-mail addresses Open the machine's Web page as explained on page 32. To view
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    and select the Rapid Key or Speed Dial number that you wish to use from the list. Type in the Email Address of the destination and select the File Format of the scanned image. (The file format selected here is a default format that will be used if a file format is not specified
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    Storing E-mail Addresses 2. Network Scanning Using the operation panel to store e-mail addresses Follow the steps below to store an e-mail address using the machine's operation panel. 1 FUNCTION Press then . 2 To store a number in a Rapid Key, press the desired Rapid Key. SPEED DIAL To
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    Storing E-mail Addresses 8 Select the default file format that will be used for scanned images if the user does not specify a format at the time of transmission. Press to select TIFF, or to select PDF. 9 If you selected a Rapid Key or Speed Dial
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    to change the name, go directly to Step 7. 7 START Press . Display: [FILE FORMAT] 8 Select the default file format that will be used for scanned images if the user does not specify a format at the time of transmission. Press to select TIFF, or to select PDF. 9 Return to Step 2 to edit or clear
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    to E-mail Transmission Follow the steps below to send a scanned document or image to an e-mail recipient. ♦ The an address that has been stored as explained in the previous section. 1 Adjust the document guides to the width of your document. 2 Insert the document face down in the document feeder.
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    the address has been stored in a Speed Dial number, press and enter the Speed Dial number. • To search for a stored address, press SCAN TO E-MAIL stored fax numbers from the search), press or (this eliminates until the name or START address appears, and press . Note: If [CHECK E-MAIL SETTING
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    the recipient has an image viewer that can show images in the selected format.) • FILE NAME: To use an automatically generated file name for the scanned file, press (AUTO). To assign a custom name, press (CUSTOM), enter the desired name with the letter keys (max. 40 characters), and press START
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    is not successful because the machine is unable to connect to your mail server, one of the following error messages will appear. [CONNECTION ERROR] This appears when communication does not take place correctly on your local network, usually due to a problem with the cable connections. Make
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    GATEWAY DNS (PRIMARY) DNS (SECONDARY) 1 FUNCTION Press , then until [NETWORK SETTING] appears. 2 Press . [DHCP] will appear. 3 Press for NO (the machine will not obtain an IP address automatically). • [IP ADDRESS] will appear. (If you wish to configure a different setting, press or
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    2. Network Scanning Network Settings • If you make a mistake, press enter the correct number. to move the cursor to the mistake and 6 When finished entering the number, press .
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    and FTP destinations can only be stored using the machine's Web page. A maximum of 12 Scan to Folder destinations and 12 Scan to FTP destinations can be stored. Storing a Scan to Folder destination To store a Scan to Folder destination, open the machine's Web page as explained on page 32. Click
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    to access the computer. If your network environment requires that you enter the domain name with the user name, enter the User Name in the format DomainName\UserName. Select the File Format of the scanned image. (The file format selected here is a default format that will be used if a file format is
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    Anonymous is selected if you will connect to the FTP server as an anonymous user; otherwise, deselect Anonymous and enter the User Name and Password required to access the server. Select the File Format of the scanned image. (The file format selected here is a default format that will be used if
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    • SPEED DIAL If the destination has been stored in a Speed Dial number, press and enter the Speed Dial number. • To search for the destination, press SCAN TO FOLDER , press or START until the name or address appears, and press . 3 If you need to specify either of the file options, press and
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    Transmittable Documents 3. Sending Faxes Transmittable Documents Minimum document size and weight document will not be scanned. (The maximum scanning width is 8.2" (208 mm), and the top and bottom 0.16" (4 mm) of the document cannot be scanned.) 0.16"(4 mm) 8.2"(208 mm) 0.16"(4 mm) Letters in
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    3. Sending Faxes Loading the placed in the feeder at once. The sheets will automatically feed into the machine starting from the bottom sheet. ♦ If you need to send or copy being scanned. Insert gently to prevent double-feeding. 1 Adjust the document guides to the width of your document. 53
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    the stack so that the bottom pages enter first. 3 Adjust the resolution and/or contrast settings as explained on page 55, then dial the receiving machine as explained on page 57. 54
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    Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. ♦ The default resolution setting for faxing is STANDARD. The default contrast setting is AUTO. ♦ Adjust the settings each time you do not want to use the default settings. Note
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    the list, the contrast setting DARK will appear. Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn't, your machine will automatically step down to the next best available setting. If you prefer to use FINE for the default
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    If you pressed , you must pick up the handset to talk.) ♦ Normal Dialing allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s). • RESOLUTION If desired, press to set the resolution and/or contrast. 2 Pick up the handset or press . SPEAKER
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    a Fax by Normal (Manual) Dialing 5 START When you hear the fax tone, press . Replace the handset. • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times and print a Transaction Report to inform you of the problem (see
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    the Normal Dialing procedure to send the fax. • To cancel a batch number entry, remove the document from the feeder or press STOP . • If the number of pages actually transmitted is not the same as the batch number entered, an alarm will sound and [PAGE COUNT ERROR] will appear in the display. "PAGE
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    , and then . A total of 114 Speed Dial numbers are available. Storing fax and phone numbers Follow the steps below to store a fax or phone number using the machine's operation panel. ♦ Fax/phone numbers can also be stored using the machine's Web page. Open the Web page as explained on page 32, and
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    "FAX". Display: [FAX # MODE] 4 Enter the fax or phone number by pressing the number keys (maximum of 32 digits). (Note: A space cannot be entered.) • To clear a mistake, press DEL . • If a pause is required between any of the digits to access a special service REDIAL or an outside line, press
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    Sending a Fax by Automatic Dialing Editing and clearing auto-dial numbers To make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 FUNCTION
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    Sending a Fax by Automatic Dialing 6 Make the desired changes to the name. • Press or to move the cursor to the letter or letters you wish to change the name, go directly to Step 7. 7 START Press . 8 Return to Step 2 to edit or clear another number, or press STOP to exit. 3. Sending Faxes 63
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    3 Scanning, dialing, and transmission will take place automatically. • To cancel transmission, press STOP . • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times and print a Transaction Report to inform you of the problem
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    , and then press START .) Sending a fax by Direct Keypad Dialing Use this method to dial a full fax number without using the handset. 1 Load receiving machine with the number keys. • If a pause is required between any of the digits to access a special service REDIAL or an outside line, press
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    dialing (including Direct Keypad Dialing) to send a fax and the line is busy, the machine will automatically make three redial attempts at intervals and stop automatic redialing, press STOP . If there are multiple fax numbers being automatically redialed, only the number that was attempted first
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    dialing (including Direct Keypad Dialing) to send a fax while the machine is busy with another job, the fax job will be stored in the machine's memory and performed after all previously stored jobs are finished. To check what fax jobs are waiting in memory to be performed, or to cancel a job
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    appears in the display. In AUTO mode, the machine automatically answers all calls on 4 rings and receives incoming faxes. ♦ If you pick up the handset before the machine answers, you can talk to the other party and receive a fax as explained in Using MANUAL Mode below. To change the number of rings
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    [MANU] appears in the display. In MANUAL mode, you must answer all calls (even faxes) by picking up the machine's handset or an extension phone connected to the same line. Answering on the machine's handset Important: If a document is loaded in the machine's feeder, remove it before performing the
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    the machine runs out of paper, the print cartridge needs replacement, or the paper jams. When you have received a fax in memory, [FAX RX IN MEMORY] will appear in the display, alternating with a message that indicates the problem. When you resolve the problem, the stored faxes will automatically
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    : This function requires that a supervisor approve faxes and Scan to E-mail transmissions before transmission takes place. Each time a user performs a fax or Scan to E-mail transmission, the machine automatically sends an e-mail notification with the scanned image as an attachment to a specified
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    enter the administrator code. The administrator code has been set to "00000000" at the factory. It is strongly recommended that the administrator of the machine change the administrator code to a code that only he or she knows. To change the administrator code, follow the steps below. 1 Hold down
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    screen will appear. Enter a password for regular users under User Password, and enter an administrator password under Admin Password. ♦ The default administrator password is "Sharp". It is strongly recommended that the administrator of the machine change the administrator password to a password that
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    numbers, depending on the login method selected above, and notify each user of their login information. 3. Activate the user authentication function. The above tasks can be performed in the machine's Web page, or using the machine's operation panel. The procedures for both methods are described on
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    authentication in the Web page Open the machine's Web page as explained on page 32. Click User Control under Device Setup in the menu frame. The screen below will appear. Under Default Settings, set User Authentication to Enable. Select Authenticate a user by Login Name and Password or Authenticate
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    authentication, select Network Authentication. Otherwise select Login locally. In Authority, select the operations that you wish to permit the user to perform (menu is used to permit the user to configure the settings that are accessed FUNCTION by pressing ). When finished, click Submit. 76
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    panel to select the login method To use the machine's operation panel to specify whether users must log in by entering a user number, or by entering a login name and password, follow the steps below. ♦ The login method cannot be changed if users have been stored for the currently selected method. To
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    Follow the steps below to store users using the machine's operation panel. ♦ When the operation panel is used to store a user, the operations that the user is permitted to use are fixed at copying, faxing, and scanning. If you wish to permit the user to configure the FUNCTION key settings, store
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    . • If the display shows [ENTER PASSWORD] after you press SECURE START , enter the administrator code and press . 2 Press , then until [USER REGISTRATION] appears. 3 Press . 4 Press or until the user that you wish to edit or delete appears, and press . • If you wish to delete all stored
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    , go directly to Step 7. 7 Press . START 8 If the authentication method is user number, make the desired changes to the user number. If the authentication method is user name and password, make the desired changes to the user's login name (maximum of 32 characters). START Press and make the
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    • If the display shows [ENTER PASSWORD] after you press SECURE START , enter the administrator code and press . 2 Press . Display: [USER AUTHENTICATION] 3 Press (ON) to activate user authentication, or deactivate user authentication. 4 Press STOP to exit. (OFF) to 5. Security Functions 81
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    any key on the operation panel of the machine. Display: [ENTER YOUR USER NO.] 2 Enter your user number with the number keys. 3 START Press . • The display will briefly show [LOGGED IN]. You can now use the machine. 4 When you have finished using the machine, press to log out. • If you do not
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    the authentication type is "DIGEST MD5", enter your "User logon name") (see pages 124 and 125) . 3 Press . START Display: [ENTER YOUR machine's Web page as explained on page 32, click User Control in the menu frame, and click the Release key lock button in the User Control screen. (If regular users
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    received faxes, use the Secure Fax function. When this function is activated, received faxes are held in memory without being printed. To print the faxes, a Press to select "SET". 4 Enter a Secure code (5 to 8 digits). 5 Press . START • The machine will print the Secure code for your records. 84
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    SECURE START , enter the administrator code and press . 2 Press to select "ON". 3 Press STOP to exit. 5. Security Functions Printing received faxes When the memory is holding one or more received faxes, [RECEIVED SECURE FAX] will appear in the display. Follow the steps below to print the
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    Secure Fax Deactivating Secure Fax To deactivate Secure Fax, follow the steps below. ♦ Secure Fax cannot be deactivated while received faxes are held in memory. (while [RECEIVED SECURE FAX] ) appears in the display). First print the received faxes and then deactivate Secure Fax. 1 Press SECURE ,
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    deactivated (see page 86) before you can clear the Secure code. 1 Press press SECURE . , make sure that [SECURE FAX] appears, and • If the display shows [ENTER PASSWORD] after you press SECURE START , enter the administrator code and press . 2 Press until [SECURE CODE] / [1 = SET, 2 = CLEAR
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    user performs a fax or Scan to E-mail transmission, the machine automatically sends an e-mail notification (with the scanned user authentication must be activated (see page 74), and the email address of each user that will use the function must be entered in the User Registration screen of User
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    same as for Scan to E-mail transmission; page 33). Next, click POP under Network Settings in the menu frame. The following screen will appear. Enter the host name or IP address of the POP server that the machine will use to receive e-mail, the e-mail address assigned to the machine, the user name of
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    operation that you wish to be authorized in Operation to be authorized. In Notice to the sender, select when an e-mail is sent to the user to inform him or her of the supervisor's decision and the status of the transmission. In Automatic elimination of the image which hasn't been authorized
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    Authorized Transmission Using the operation panel to store supervisors To store the name and e-mail address of the person who will check the transmission using the operation panel, follow the steps below. Up to three supervisors can be stored. 1 Press appears. SECURE , then until [AUTH.
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    Authorized Transmission 8 START Press . 9 Return to Step 4 to store another supervisor, or press STOP to exit. Using the operation panel to edit and delete supervisors Follow the steps below if you need to edit the information stored for a supervisor or delete a supervisor. 1 Press appears.
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    Authorized Transmission 6 If you selected "EDIT", make the desired changes to the e-mail address of the supervisor. • Press or to move the cursor to the letter or letters you wish to change, and then press the appropriate letter key. The new letter will replace the old letter. You can also
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    Authorized Transmission Using the operation panel to activate Authorized Transmission Follow the steps below to activate (or deactivate) the Authorized Transmission function using the operation panel. ♦ At least one supervisor must be stored before Authorized Transmission can be activated. 1 Press
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    Transmission Follow the steps below to perform a fax or Scan to E-mail transmission when Authorized Transmission is the transmission, the supervisor must enter "REJECT" in the subject line and send the e-mail back to the machine using "Reply" or equivalent command. The supervisor must not change
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    Key or Speed Dial number to be used for transmission (direct entry of full fax numbers and email addresses is not allowed) and, 2) checks whether or not the Rapid Key or Speed Dial number specified by the user at the time of transmission has been permitted for use by the administrator. If the
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 99
    ] 3 Press (SEARCH). 4 Press or until the desired destination appears (only destinations that have not yet been permitted will appear). • To check the fax number or e-mail address of a name that appears, press . 5 START Press . 6 Press (YES) to permit the destination to be used. (To cancel
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    activated, after the user specifies the destination by pressing a Rapid Key, entering a Speed Dial number, or searching, the machine will check whether or destination. Note: The permission setting is associated with the stored fax number or email address itself; not with the Rapid Key or Speed Dial
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    setting The following procedure can be used to specify the permission setting at the same time as you store a new fax number or e-mail address. This saves you the trouble of first storing the destination using the regular procedure and then using the permission procedure to permit the destination to
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    Send Hold Function (Fax Only) Send Hold Function (Fax Only) To ensure that a fax is not accidentally sent to the wrong fax number when you use automatic dialing, this function displays the fax number (or the name stored for the fax number) that you entered and prompts you to confirm that it START
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 103
    number using one of the methods below: • Press a Rapid Key. • Press SPEED DIAL , enter a 3-digit Speed Dial number, and press START . • Enter the full fax number with the number keys and press START . • Press or until the name or number of the other party appears in START the display, and
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 104
    for each machine. (When repeating the installation, the SHARP FO-IS125N Setup Maintenance program will appear after you click "Install Printer Driver" in Step 2. Select Modify to repeat the installation.) • If a message appears indicating that the software has not passed Windows Logo testing
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 105
    Installing the Printer Driver Removing the printer driver To remove the installed printer driver, simply delete the icon of the printer from the printers window (right-click the printer icon and select Delete). If printer drivers are installed for multiple FO-IS125N machines, all printer drivers can
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 106
    "SHARP FO-IS125N/120N" is selected as the printer. 3 If you need to select the paper size or adjust any of the other print settings, click Properties, Setup, or Printer in the Print dialog box (the name of the button varies depending on the application). • The Printing Preferences window appears
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 107
    then click Printers and Faxes. In the Printers and Faxes window, click on the SHARP FO-IS125N/120N icon and select Printing Preferences from the File menu. Windows® 2000: Click the Start button, point to Settings, and select Printers. In the Printers window, click on the SHARP FO-IS125N/120N icon
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 108
    of output. Click the setting and select the desired watermark. To edit the selected watermark, click Edit Watermark. To save your settings and close the window, click OK. To save your settings without closing the window, click Apply. To cancel your settings and close the
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 109
    this and then select a paper size to enlarge or reduce the printed image to the selected paper size. To save your settings and close the window, click OK. To save your settings without closing the window, click Apply. To cancel your settings and close the
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 110
    you to use the advanced printing features. Halftoning: This is normally set to Auto Select to let the printer select the best halftone setting. To save your settings and close the window, click OK. To save your settings without closing the window, click Apply. To cancel your settings and close the
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 111
    . Follow the steps below to make copies. Sorting copies The machine is initially set to not sort copies. If you wish to 2 Select the following copy settings as needed: • Enlarge/reduce: Press or to select 100%, 125%, 135%, 200%, 70%, 88% or 94%. Default setting: 100%. • Number of copies per
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 112
    be copied and the remaining pages will automatically feed out. Repeat the copy procedure for the remaining pages, including the page that was being scanned when the memory became full. Note: It may not be possible to make a copy of an original if a high resolution setting is used and/or the original
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 113
    and e-mail destinations. ♦ Only destinations stored in Rapid Keys and Speed Dial numbers can be selected. (It is not possible to enter a full fax number or e-mail address.) 1 Load the document(s). • If desired, press RESOLUTION to set the resolution and/or contrast. 2 Press B'CAST . 3 Press to
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    destinations, press . • If you are broadcasting to fax destinations, transmission will begin. • If you are Busy" or have a communication error code, you will need to send the document to those destinations again. If the memory becomes full... If the memory becomes full during scanning, [MEMORY
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    procedure: 1 Load the document(s). • If desired, press RESOLUTION to set the resolution and/or contrast. 2 Press the Group key. • If the group is a fax group, transmission will begin. • If the group is an e-mail group, you can press to select e-mail options (see Steps 4 to 6 on page 43
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 116
    Broadcasting 1 FUNCTION Press , then until [ENTRY MODE] appears. 2 Press , then until [GROUP ENTRY] appears. 3 Press (SET) to store a group. (Press (CLEAR) to clear a group.) 4 Press the Rapid Key that you want to use as a Group Key. (If you are clearing a Group Key, press the Group key
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    line. The second number rings differently from your normal number. If you subscribe to a Distinctive Ring service, you can set the machine to automatically answer when your second number is called. This allows you to use the second number as an exclusive fax number
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    ring service, press . (Otherwise, press any other key to return to Step 3 and select "OFF SETTING".) 5 Press STOP to exit. 6 Press RECEPTION to set the reception mode to AUTO. ♦ To use Distinctive Ring, the reception mode must be set to AUTO. When your designated fax number is dialed, the machine
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    Note: Enter numbers only; hyphens and spaces cannot be entered. 6 START Press . 7 Return to Step 4 to store another number, or press STOP to exit. ♦ When a fax is blocked, a transaction report (page 143) will print to inform you (unless "TRANSACTION LIST" on page 137 is set to "NEVER PRINT"). 117
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 120
    Blocking Unwanted Faxes Editing and clearing Anti Junk numbers 1 FUNCTION Press , then until [ENTRY MODE] appears. 2 Press , then until [ANTI JUNK #] appears. 3 Press . 4 Press or the display. until
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 121
    of 2nd page, back of 2nd page, etc.). ♦ Note that any blank sides must be included when scanning the pages (if the number of pages is not equal each time the machine scans the stack, an error will result). 1 Load the documents. Make sure the pages are placed front-side down, with the first
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 122
    to E-mail/Folder If you have connected the machine to a network, you can have incoming faxes from specified fax numbers (or all fax numbers) automatically converted to email and forwarded to designated e-mail recipients, or converted to image files and forwarded to a network folder or FTP server
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 123
    the destination appears in the display. 8 START Press . The group is stored. • If [NETWORK FOLDER/FTP IS ALREADY USED] appears, the same originating fax number (or "ALL TRANSFER") has already been stored in a group with a network folder or FTP forwarding destination. In this case, only an e-mail
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 124
    , press to select "OFF". 4 Press STOP to exit. Printing forwarded faxes The machine is initially set to print received faxes that are forwarded. If you prefer that the machine only print forwarded faxes when a forwarding error occurs, follow the steps below. 1 FUNCTION Press , then until
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 125
    a Global Address Book If you have connected the machine to a network and have an LDAP server on as the destination for a Scan to E-mail transmission or fax transmission. Configuring LDAP server information settings as appropriate for your system. (Click Help for explanations of each of the settings.)
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 126
    the Password, enter the password of that user. (These entries are used for connection to the Active Directory.) When user authentication is activated on the machine... When user authentication by user name and password is activated on the machine and the LDAP server authentication type is SIMPLE
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 127
    by user name and password is activated on the machine and the LDAP server authentication type is DIGEST-MD5, you must enter your User logon name for the user name when you log on at the machine (the User logon name appears on the Account tab of your user properties on the Active Directory). 125
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 128
    Address Book Searching for an address in a global address book Follow the steps below to search for a fax number or e-mail address on the LDAP server when sending a fax or performing a Scan to E-mail transmission. 1 Load the document(s). • If desired, press RESOLUTION to set the resolution and/or
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 129
    / fax numbers.) If an e- mail address or fax number is not stored, the down or right arrow mark will not appear in the second line of the the fax number, scanning and transmission will begin. START If you are sending to the e-mail address, you can press to begin scanning and transmission
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 130
    and have it send a document (previously loaded in its feeder or in memory) to your machine without assistance from the operator of the other machine. Note: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call. ♦ To use the polling
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 131
    Polling (Requesting a Fax) 8. Special Functions Being polled (Memory polling) To let another fax machine poll your machine, you must first scan the document into memory using the following procedure. Transmission will take place when the other fax machine calls your machine and activates polling.
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 132
    Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only be allowed when the fax number of the polling machine has been entered in your machine's list of permitted fax numbers (called "passcode numbers"). The number of the polling
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 133
    turn on polling security. (To turn off polling security, press (OFF).) 4 Press STOP to exit. Storing fax numbers for polling permission You can store up to 10 fax numbers in your machine's list of permitted numbers. 1 FUNCTION Press , then until [ENTRY MODE] appears. 2 Press , then until
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 134
    Polling (Requesting a Fax) Editing and clearing polling permission numbers 1 FUNCTION Press , then until [ENTRY MODE] appears. 2 Press , then until [POLLING PASSCODE] appears. 3 Press . 4 Press or the display. until
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 135
    Group Key can also be used (once a Group Key is used, no further destinations can be entered). ♦ A destination can be specified by entering a full fax number with the number keys, however, in this case only one destination can be entered. 1 Load the document(s). • If desired, press RESOLUTION to set
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 136
    • Direct Keypad Entry: Enter the full fax number with the number keys. Go directly to Step 11 (when a full fax number is entered, only one destination can be when it appears. 11 START Press . • The document will be scanned into memory and the timer number assigned to the job will appear briefly in
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 137
    , you can also use this procedure to cancel a stored job. 1 FUNCTION Press , then until [TIMER SEND] appears. 2 Press . 3 Press to select "REVIEW". 4 Press or to scroll through the stored timer transmission jobs. • For each job, the timer number, the destination, and the specified time
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 138
    The option settings allow you to customize the operation of the machine to better suit your needs. The option settings have been . Setting Description FINE PRIORITY This is used to change the default resolution for faxing from STANDARD to FINE. Press (YES) to select FINE, or (NO) to select
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 139
    (ERROR/MEMORY): Print only after an error or memory operation. (SEND ONLY): Print after every fax transmission. (ERROR ONLY): Print only when an error occurs. (NEVER PRINT): Never print. Initial setting: ERROR ONLY DIAL MODE This sets the dial mode. Press (TONE) if you are on a tone dial line
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 140
    fax tone after the machine rings and you answer on the machine's handset or an extension phone connected to the same line, the machine you select NO, you must start reception START manually by pressing on the machine each time you hear a soft fax tone after answering a call. Initial setting:
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 141
    4. Press . 5. Repeat Steps 1 through 4 to set the day on which daylight saving time ends. Initial setting: NO Press (YES) to have the machine verify the presence of a dial tone on the line before automatic dialing. Press (NO) to turn this function off. Note: If you select YES and find that the
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 142
    want fax destinations to appear. Initial setting: SHOW ALL ADDRESSES This sets the size to which the machine scales faxes printed at full size (if a fax is too long to fit on the paper, the remainder will be printed on a second sheet; note that the cut-off point may occur in the middle of a line
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 143
    LIST: This shows the timer jobs that have been stored (page 133). • FAX TRANSFER LIST: This shows the Receive Fax to E-mail settings that have been stored (page 120). • NETWORK SETTING LIST: This shows the machine's current IP address and other network/Internet settings (page 46). 4 START Press
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 144
    example, [RAPID&GROUP 15/36]/[(RAPID: 13 /GROUP: 2)] indicates that 15 Rapid and Group Keys out of a total of 36 have been stored. The second line shows how many of these are Rapid Keys and how many are Group Keys. 4 Press STOP to exit. 142
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 145
    or document jammed. BUSY - The fax was not sent because the line was busy. COM.E-X - (Where "X" is a number.) A communication error occurred. See page 154. CANCEL - The fax was canceled because the STOP key was pressed, no document was in the feeder, or the other machine requested a function that
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 146
    Glass and Rollers Any dirt, fingerprints, or other small debris on the scanning glass will degrade the quality of faxes, scanned images, and copies. Clean the scanning glass and roller frequently as explained below. 1 Open the operation panel. 2 Rotate the lever toward you and down (➊), and then
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 147
    . • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies. • If the scanning glass is difficult to clean, try moistening the cloth with isopropyl alcohol or denatured alcohol. Take care that no alcohol
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 148
    Cleaning the Scanning Glass and Rollers 4 Replace the white roller, inserting the left end on both sides to make sure it clicks into place. Cleaning the housing Wipe the external parts and surface of the machine with a dry cloth. Caution! ♦ Do not use benzene or thinner. These solvents may damage
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 149
    Feed Roller Clean the paper feed roller regularly to remove dust and debris. ♦ A dirty paper feed roller will cause misfeeds and other paper feeding problems. 1 Remove the paper tray. 2 Pull the paper plate forward and clean the paper feed roller with a clean cloth. Clean this roller 3 Push the
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 150
    the display. When the toner cartridge is empty, TONER EMPTY will appear in the display. ♦ When TONER EMPTY appears, printing will not be possible. Replace the toner cartridge with the following cartridge: SHARP FO-25ND toner cartridge 1 Open the top cover of the machine. • Caution! The fusing unit
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 151
    3 Open the side cover. Replacing the Toner Cartridge 4 Push the toner cartridge handle to the left and then pull the toner cartridge out of the compartment. • Dispose of the old toner cartridge according to local regulations. If in doubt, contact your local waste disposal agency. 5 Continue from
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 152
    STOP repeatedly to exit. Replacing the drum cartridge When 20,000 pages have been printed, DRUM LIFE OVER will appear in the display. Replace the drum cartridge with the following cartridge: SHARP FO-25DR drum cartridge 1 Open the top cover of the machine. • Caution! The fusing unit inside the
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 153
    Replacing the Drum Cartridge 2 Press the release (➊) and open the front cover (➋). 3 Open the side cover. 2 1 11. Maintenance 4 Push the toner cartridge handle to the left and then pull the toner cartridge out of the compartment. • Place the toner cartridge on a sheet of paper on a level surface
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 154
    Replacing the Drum Cartridge 5 Grasp the drum cartridge handle and gently pull the old cartridge out of the machine. 6 Remove the new drum cartridge from its packaging. 7 Insert the drum cartridge into the print compartment, sliding it along the guides. Grasp this handle to push the cartridge in
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 155
    side cover, inner cover, and top cover (Steps 7 and 8 on page 21). When the display shows [TONER EXCHANGED?] / [1 = NEW, 2 = OLD], press START for "OLD" and then (Steps 9 and 10 on pages 21 and 22) . When finished, reset the drum cartridge counter as explained on page 22. 11. Maintenance 153
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 156
    any problems with the machine, refer to the following troubleshooting guide. ♦ For network connection problems, see page 31. Line error Problem Solution LINE ERROR appears in the display. A line error occurs when your machine cannot communicate correctly with the other fax machine. The error is
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 157
    page 16). • Make sure that the machine is set to the correct dialing mode for your telephone line. See the procedure on page 136 and "DIAL MODE" on page 137. The power is on, but no transmission takes place. • Make sure that the receiving machine has paper. • If the receiving machine is in manual
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 158
    on the telephone line may cause distortion. Try received at the other end. sending the document again. • Make a copy of the document on your machine. If the copy is also distorted, your machine may need service. Fax reception problems Problem Solution The machine doesn't receive documents
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 159
    page 24) and in the transmitting machine. Copying problems Problem Solution The quality of copies is poor and/or dark vertical lines appear. • Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes. Clean the scanning glass as explained on page 144
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 160
    see page 52). Printed output is faint. • The toner cartridge may need replacement (see page 148). Dots appear at regular • The drum cartridge may be damaged. Replace the intervals on printed output. drum cartridge (see page 150). Characters or parts of the image are missing from printed output
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 161
    load more than 30 sheets at once or load documents that are too thick (see page 52). The document may also jam if the receiving machine doesn't respond properly when you attempt to send a fax. DRUM LIFE OVER This appears when the drum cartridge needs replacement. 12. Troubleshooting 159
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 162
    ERROR LINE ERROR M: xx% M#xxx MEMORY FULL OUT OF PAPER / PRINT CANCELED PAPER JAMMED A fax has been received in memory because the toner cartridge needs replacement, you have run out of printing paper, or the paper is jammed. Another message will alternate with this message to indicate the problem
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 163
    you attempt to send a fax by auto dialing and the line is busy or the receiving fax machine does not answer. Your machine will automatically reattempt the call. (See Automatic redialing on page 66.) RECEIVED SECURE FAX A received fax is being held in memory because the Secure Fax function has been
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 164
    Messages and Signals TONER EMPTY TONER NEAR EMPTY TX MEMORY FULL The toner cartridge must be replaced. Printing is not possible until the toner cartridge is replaced. The toner cartridge is almost out of toner (approximately 200 pages can be printed). The transmission memory is full. Wait until
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 165
    in the display, first try pressing . If the document doesn't feed out, remove it as explained below. 1 Open the operation panel. 12. Troubleshooting 2 Rotate the lever toward you and down, and then pull the lever (➊) and right end of the roller up (➋). Remove the document (➌). 3 1 1 2 163
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 166
    Clearing Paper Jams 3 Make sure the left end of the roller is inserted correctly in its holder (➊), and then push the lever and right end of the roller down (➋). Rotate the lever back up and in, pushing it slightly to the right so that it fits into position (➌). 1 2 3 4 Close the operation panel,
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 167
    Caution! The fusing unit inside the print compartment becomes very hot during operation. Do not touch the inside of the print compartment after the machine has been in operation. 2 Press the release (➊) and open the front cover (➋). 2 1 3 Push the two heater roller release levers down to release the
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 168
    If the jammed paper is protruding from the front of the machine, gently pull it out. Take care not to tear the 4. • Take care not to touch or allow other objects to contact the drum (the green cylinder). This may damage the drum. 4 If the jammed page cannot be pulled out directly, open the side
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 169
    Clearing Paper Jams 5 After the jammed paper has been removed, push the two heater roller release levers back up (➊), close the side cover (➋) (if you opened it), close the front cover (➌), and then the close the top cover (➍). 4 2 1 3 167 12. Troubleshooting
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 170
    provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment, or for repair or warranty information, please contact your authorized Sharp dealer. If the equipment is causing harm to the telephone network, the
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 171
    16, 2004 MATERIAL SAFETY DATA SHEET (1/4) MSDS No. B-1021 Section 1. Product and Company Identification Product Name : Toner Cartridge of FO-IS125N, FO-25ND, DUNT-424KXH02 Supplier Identification : Sharp effects of this product on the environment. Specific Hazards : Dust explosion (like most
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 172
    A R P Date Revised :Jul. 13. 2007 Date Issued :Sep. 16, 2004 MATERIAL SAFETY DATA SHEET (2/4) MSDS No. B-1021 Section 5. Fire- Insoluble in water. Melting Point(°C): Around 125°C (275°F) (Softing Point) Color: Black Ignition Temperature(°C): 400 * Specific Gravity : 1.2 * Flash Point: Not
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 173
    R P Date Revised :Jul. 13. 2007 Date Issued :Sep. 16, 2004 MATERIAL SAFETY DATA SHEET (3/4) MSDS No. B-1021 Section 10. Toxicity : In a two-year inhalation study of chronic toxicity and carcinogenicity using a typical toner in rats, there were no lung changes at all in the lowest exposure level (1
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 174
    This information relates only to the specific material designated as supplied by the manufacturer. This information is supplied to us by the manufacturer and Sharp offers no warranties as to its accuracy and accepts no responsibilities for any typographical errors which may appear on these sheets
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 175
    Document guides, 42, 53 Document restrictions, 53 Document, maximum scanning size, 52 Drum cartridge Installing, 18 Replacing, 150 Duplex Scan, 119 E ECM mode (Error Correction 46 J Jams, clearing, 163 K Key Tone setting, 139 L Line error, 154 Loading printing paper, 23 Loading the document, 53 173
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 176
    for e-mail, 43 T TEL reception mode, 27 TEL. LINE jack, 16 Telephone line cord, 16 Time, setting, 25 Timer transmission, 133 Toner cartridge Installing, 18 Replacing, 148 Transaction Report, 143 Setting print condition, 137 U User Authentication, 74 V Voice calls, 65 W Web page in machine, 32 174
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 177
    express or implied, directly to you, the end-user, and no one is authorized to make any representations or warranties on behalf of Sharp. Specifically, SHARP DOES NOT EXTEND TO YOU, THE END-USER, ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR USE OR FITNESS FOR ANY
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 178
    que celles qui leur sont offertes. Vous devriez cependant savoir que Sharp ne prolonge pas directement la garantie, expresse ou implicite, de OU DES PROGICIELS INCLUS DANS CE PRODUIT, OU UTILISÉS AVEC CE PRODUIT. Sharp n'est pas responsable des dommages ou pertes, directs, indirects ou consécutifs
  • Sharp FO IS125N | FO-IS125N Operation Manual - Page 179
    http://www.sharp.ca SHARP CORPORATION FOR YOUR RECORDS Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit. Space is also provided for other relevant information. Model Number FO-IS125N Serial
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FACSIMILE
MODEL
OPERATION MANUAL
FO-IS125N