Sharp MX-2600N MX-2600N MX-3100N Operation Manual - Page 598

DOCUMENT FILING USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing The handout was saved using document filing Ratio, color mode, and special mode settings must be reselected. The numerous original pages must all be rescanned. The stored file is simply retrieved and printed. Not likely to be completed in time for the meeting... Printing is accomplished quickly and the handout is ready in time for the meeting! Copy settings must be reselected and the original must be rescanned. As indicated above, to obtain another set of output, the settings must be selected all over again. If you don't remember the settings, much effort may be expended to get the same output result as the previous time. By retrieving a job stored using document filing, there is no need to reselect copy settings or rescan the original. The job can be retrieved and printed using the same settings quickly and easily. As shown in the example, storing a job with the document filing function frees you of the need to rescan the original and select settings, saving considerable time. Convenient for managing frequently used documents Example: Managing a large number of business forms Not using document filing It takes time to find the form you need. Using document filing The required form can be easily retrieved from the document filing list, and document management is much more efficient. Paid holiday forms? Daily report Business forms? trip forms? File Retrieve Scan to HDD Main Folder HDD Status Ex Data Access Search Back File Name Paid holiday forms Daily report forms Business trip forms Daily report forms Daily report forms Switch Display All Files User Name Name 1 Name 1 Name 1 Name 1 Name 1 Date 1 04/04/2010 2 04/04/2010 04/04/2010 04/04/2010 04/04/2010 Multi-File Print Application forms, report forms, and other business forms can be stored on the hard drive for easy retrieval, letting you print the number of copies you need when you need them. 6-3 Contents