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AUDITING MODE, Using the machine when the auditing mode is enabled - printer driver

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AUDITING MODE Auditing mode can be enabled to keep track of the number of pages printed and transmitted (scanned) by each account (up to 500 accounts can be established). The page counts can be viewed and totaled as needed. Using the machine when the auditing mode is enabled The procedure for making copies when auditing mode has been enabled for the copy function is explained below. NOTES ● When auditing mode is enabled for document filing and fax/image transmission, a message will appear asking you to enter your account number each time you switch to the main screen of one of those functions in the touch panel. Enter your account number in the same way as for copy mode, and then begin the scanning procedure. ● When the account counter is turned on for the printer function, you must enter your account number in the setting screen of the printer driver on your computer in order to print. When the auditing mode is turned on, the right message appears on the touch panel. ENTER YOUR ACCOUNT NUMBER. When the above screen appears, enter your 5-digit account number and then begin the copying procedure. 1 Enter your account number (5 digits) with the numeric keys. 2 Follow the appropriate steps to perform the copy job. LOGOUT digit. As you enter your account number, the hyphens (-) change to asterisks ( ). If you enter an incorrect digit, press the [C] (Clear) key and re-enter the correct When a correct account number is entered, the following message will appear. ACCOUNT STATUS :MADE /REMAINING COPIES :00,123,000/00,012,456 When copying is begun, the following message will appear. READY TO SCAN FOR COPY. PRESS [LOGOUT] WHEN FINISHED. To perform an interrupt copy job (page 5-44), touch the [INTERRUPT] key and then enter your account number as explained in step 1. The following message will appear. COPY INTERRUPT MODE. OK READY TO SCAN FOR COPY. If a limit has been set in the administrator settings for the number of copies that can be made by the account, the remaining number that can be made is displayed. Check the number in the display and touch the [OK] key. NOTE If "ACCOUNT NUMBER SECURITY" is enabled in the administrator settings and an incorrect account number is entered three times in a row, "PLEASE SEE YOUR KEY OPERATOR FOR ASSISTANCE." will appear. (Page 8 of the administrator settings guide.) Operation is not possible while this message appears (about one minute). 3 When the copy job is finished, press the [ ] key ([LOGOUT] key) LOGOUT 1-18

Section	Page
Part 1: General Information	5
Warranty	7
PRODUCT CONFIGURATIONS	7
OPERATION MANUALS	8
INSTALLATION REQUIREMENTS	9
CAUTIONS	10
Laser Information	11
CONTENTS	12
CHAPTER 1	15
INTRODUCTION	16
Original and paper sizes	16
The meaning of \	16
MAIN FEATURES	17
PART NAMES AND FUNCTIONS	23
Exterior	23
Interior	24
Part names and functions of peripheral devices	25
Operation panel	27
Touch panel	28
Using the touch panel	28
Selecting a function	28
Job status screen (common to print, scan, fax and Internet fax)	29
TURNING THE POWER ON AND OFF	31
AUDITING MODE	32
Using the machine when the auditing mode is enabled	32
CHAPTER 2	33
LOADING PAPER	34
Loading paper in paper tray 1	34
Changing the paper size in paper tray 1	34
Specifications of paper trays	35
Applicable plain paper	36
Applicable special paper	36
Paper that can be used for automatic two-sided printing	36
Setting the paper type and paper size	37
User type	37
Setting the paper size when a special size is loaded	38
Tray 2 and the bypass tray	38
Programming and editing paper types	39
Loading paper in the multi purpose drawer	40
How to change the paper size	40
Setting envelopes or postcards	40
Loading postcards	40
Loading envelopes	40
Printing onto envelopes or postcards	40
Printing onto envelopes	41
Fusing unit pressure adjusting levers	41
Loading transparency film	42
Specifications (multi purpose drawer)	42
Loading paper in the stand/3 x 500 sheet paper drawer	42
Upper paper tray:	42
Middle and lower paper trays:	42
Specifications (stand/3 x 500 sheet paper drawer)	42
Loading paper in the stand/MPD & 2000 sheet paper drawer	43
Upper paper tray:	43
Lower paper tray:	43
Specifications (stand/MPD & 2000 sheet paper drawer)	43
SYSTEM SETTINGS	44
General procedure for system settings	44
About the settings	46
Total count	46
Default settings	46
List print	46
Paper tray settings	46
REPLACING THE TONER CARTRIDGE	47
STORAGE OF SUPPLIES	48
Proper storage	48
MISFEED REMOVAL	49
Misfeed removal guidance	49
Misfeed in the transport area, fusing area, and exit area	50
Misfeed in the duplex module	51
Misfeed in the bypass tray	51
Misfeed in the paper feed area	52
Misfeed in paper tray 1	52
Misfeed in the multi purpose drawer	53
Misfeed in the stand/3 x 500 sheet paper drawer	53
Misfeed in the stand/MPD & 2000 sheet paper drawer	53
REMOVING AN ORIGINAL MISFEED	54
Removing a misfed original from the automatic document feeder	54
TROUBLESHOOTING	55
CHAPTER 3	59
DUPLEX MODULE	60
Part names	60
Specifications	60
Loading paper in the bypass tray	61
Troubleshooting (concerning the duplex module)	62
MAIL-BIN STACKER	63
Part names	63
Specifications	63
Misfeed in the mail-bin stacker	64
FINISHER	65
Part names	65
Specifications	65
Supplies	65
Finisher functions	66
Sort mode	66
Offset mode	66
Group mode	66
Staple sort mode	66
Using the finisher functions	67
Staple cartridge replacement	68
Checking the staple unit	69
Misfeed in the finisher	70
Troubleshooting finisher problems	71
SADDLE STITCH FINISHER	72
Part names	72
Specifications	72
Supplies	73
Saddle stitch finisher functions	73
Sort mode	73
Offset mode	73
Group mode	73
Staple sort mode	74
Original orientation when using the staple sort or punch function	74
Saddle stitch function	75
Hole punching (only if a punch module is installed)	75
Using the saddle stitch finisher	76
Staple cartridge replacement and staple jam removal	77
Staple cartridge replacement	77
Staple jam removal	78
Disposal of hole punch scrap	79
Misfeed in the saddle stitch finisher	80
Troubleshooting (concerning the saddle stitch finisher)	82
SHARP OSA	83
APPLICATION COMMUNICATION MODULE (MX-AMX2)	83
Standard application setup	83
Selecting a standard application	83
Selecting a standard application from the job status screen	83
Selecting the standard application from document filing mode	84
Operation in OSA mode	84
EXTERNAL ACCOUNT MODULE (MX-AMX3)	85
External account application setup	85
Operation in external account mode	85
External authentication mode	85
If login fails	85
External count mode	85
Part 2: Copier Operation	87
CHAPTER 4	89
AUTOMATIC DOCUMENT FEEDER	90
Acceptable originals	90
Size and weight of acceptable originals	90
Total number of originals that can be set in the document feeder tray	90
Notes on use of the automatic document feeder	90
PLACING ORIGINALS	91
Using the automatic document feeder	91
Using the document glass	91
Standard original placement orientations	92
Automatic copy image rotation - rotation copying	92
CHECKING THE SIZE OF A PLACED ORIGINAL	93
Manually setting the scanning size	93
STORING, DELETING, AND USING ORIGINAL SIZES	94
Storing or deleting an original size	94
USING A STORED ORIGINAL SIZE	94
NORMAL COPYING	95
Making copies with the automatic document feeder	95
1-sided copies of 1-sided originals	95
Copy output (sort and group)	97
Selecting the output tray (when an optional finisher or saddle stitch finisher is installed)	97
Automatic two-sided copying using the automatic document feeder	98
Copying from the document glass	99
1-sided copies of 1-sided originals	99
Automatic two-sided copying from the document glass	101
ADJUSTING THE EXPOSURE	102
Automatic exposure adjustment	102
Selecting the exposure mode and manually adjusting the exposure level	102
REDUCTION/ENLARGEMENT/ZOOM	103
Automatic selection (auto image)	103
Manual selection (preset copy ratios/zoom)	104
XY ZOOM	106
SPECIAL PAPERS	108
CHAPTER 5	109
SPECIAL MODES	110
General procedure for using special functions	110
Margin shift	111
Erase	112
Dual page copy	113
Pamphlet copy	114
Job build	116
Changing the copy settings for each set of originals	117
Tandem copy	118
Covers/inserts	120
About the explanations of covers and inserts	120
Preparations for using covers and inserts	120
Procedure for inserting front and back cover paper	121
Procedure for adding inserts	122
Checking, editing, and deleting cover/insert pages	124
Examples of covers and inserts	125
Symbols used for covers and inserts	125
Covers (One-sided copying of one-sided originals)	126
Covers (Two-sided copying of one-sided originals)	127
Covers (One-sided copying of Two-sided originals)	128
Covers (Two-sided copying of two-sided originals)	129
Inserts (One-sided copying of one-sided originals)	130
Inserts (One-sided copying of two-sided originals)	130
Transparency film with insert sheets	131
Multi shot	132
Book copy	134
Card shot	135
Mirror image	137
B/W reverse	137
Print menu	138
Common operation procedure for using the print menu	139
Printing in combination with other special functions	140
Printing the date on copies	141
Printing a stamp (reverse text) on copies	142
Printing the page number on copies	143
Examples of page number printing	145
Printing entered text on copies	147
Storing text sequences	148
Editing and deleting stored text	148
Checking and changing the print layout	149
STORING, USING AND DELETING JOB PROGRAMS	150
Storing a job program	150
If a number key is selected in step 3 that has already been programmed.	150
Calling up a job program	151
Deleting a stored job program	151
INTERRUPTING A COPY RUN	152
CHAPTER 6	153
USER MAINTENANCE	154
Cleaning the document glass and the automatic document feeder	154
Cleaning the main charger of the photoconductive drum	154
TROUBLESHOOTING	155
CHAPTER 7	157
OVERVIEW	158
Document filing function	158
Data flow	158
Quick File folder	159
Main folder	159
Custom folder	159
Attributes of saved files	159
TO USE THE DOCUMENT FILING FUNCTION	160
A look at the operation panel	160
Saving files	160
Main screen of document filing	161
Document filing icons	161
SAVING A DOCUMENT IMAGE FILE	162
Quick File	162
Filing	163
Print jobs	165
Using a print job file (printing, deleting, transmitting, etc.)	165
Scan Save	166
Using special functions for scan save	168
CALLING UP AND USING A FILE	169
Searching for and calling up a saved file	169
Procedure for searching for a file	169
Calling up and using a saved file	171
General procedure for using a saved file	171
File selection screen	172
[Print]	173
Batch printing	174
[Send]	176
[Property change]	177
[Move]	178
[Delete]	178
[Detail]	178
Calling up and manipulating a file from the job status screen	179
SYSTEM SETTINGS	180
Creating, editing, and deleting user names and folders	180
General procedure for creating, editing, and deleting user names and folders	180
Programming a user name	181
Editing and deleting a user name	182
Creating a custom folder	183
Editing/deleting a custom folder	184
ENTERING CHARACTERS	185
Entering alphabetical characters	185
Entering numbers and symbols	186
TROUBLESHOOTING	187
CHAPTER 8	189
SPECIFICATIONS	190
Automatic document feeder	190
INDEX	193

Match case Limit results 1 per page

1-18

AUDITING MODE

Auditing mode can be enabled to keep track of the number of pages printed and transmitted (scanned) by each account

(up to 500 accounts can be established). The page counts can be viewed and totaled as needed.

<This mode is enabled in the administrator settings separately for the copy, printer, fax, Internet fax, network scanner,

document filing functions. (Page 7 of the administrator settings guide)>

Using the machine when the auditing mode is enabled

The procedure for making copies when auditing mode has been enabled for the copy function is explained below.

When the auditing mode is turned on, the right

message appears on the touch panel.

When the above screen appears, enter your 5-digit account number and then begin the copying procedure.

Enter your account number (5 digits) with

the numeric keys.

you

enter

your

account

number,

the

hyphens (-) change to

asterisks (

). If you

enter an incorrect digit,

press the [C] (Clear) key

and re-enter the correct

digit.

When a correct account number is entered, the

following message will appear.

If a limit has been set in the administrator settings for

the number of copies that can be made by the

account, the remaining number that can be made is

displayed.

Check the number in the display and touch the

[OK] key.

Follow the appropriate steps to perform

the copy job.

When copying is begun, the following message

will appear.

To perform an interrupt copy job (page 5-44),

touch the [INTERRUPT] key and then enter your

account number as explained in step 1. The

following message will appear.

When the copy job is finished, press the

[

] key ([LOGOUT] key)

NOTES

●

When auditing mode is enabled for document filing and fax/image transmission, a message will appear asking you

to enter your account number each time you switch to the main screen of one of those functions in the touch panel.

Enter your account number in the same way as for copy mode, and then begin the scanning procedure.

●

When the a

ccount counter is turned on for the printer function, you must enter your account number in the setting screen

of the printer driver on your computer in order to print.

ENTER YOUR ACCOUNT NUMBER.

NOTE

If "ACCOUNT NUMBER SECURITY" is enabled in

the administrator settings and an incorrect account

number is entered three times in a row, "PLEASE

SEE YOUR KEY OPERATOR FOR ASSISTANCE."

will appear. (Page 8 of the administrator settings

guide.)

Operation is not possible while this message

appears (about one minute).

LOGOUT

ACCOUNT STATUS

:MADE

/REMAINING

COPIES

:00,123,000/00,012,456

READY TO SCAN FOR COPY.

PRESS [LOGOUT] WHEN FINISHED.

COPY INTERRUPT MODE.

READY TO SCAN FOR COPY.

LOGOUT