Sharp MX-M623 MX-M623 MX-M753 Operation Manual
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- Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 1
PRINT A DOCUMENT SEND A FAX SCAN AN IMAGE / SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER MAINTAIN THE MACHINE Search using the table of contents BEFORE USING THE MACHINE COPIER PRINTER FACSIMILE SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS TROUBLESHOOTING About Operation Guide - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 2
MAKE A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2010/04/04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 3
Conserve Copy on both sides of the paper Copy on the front and back of a card Copy multiple pages on one side of one sheet of paper - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 4
Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 5
Make a copy of this type of original More original pages than can be loaded at once Bulky original (shadows appear at edges) Book or pamphlet (make facing page copies) Mixed-size originals Bound original such as a book (one page at a time) - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 6
Make a copy on this type of paper Tab Paper Transparency film - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 7
Add the date or page numbers 2010/04/04 Add the date 9 10 11 Add the page number Add a stamp ABCDEFG Add text - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 8
Assemble output into a pamphlet Create a stapled pamphlet Create a blank margin for punching Fold output in half Staple output Punch holes in output - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 9
Other convenient functions Functions used for specific purposes Make a copy of arranged photos Create a large poster Make a mirror-image copy Copy onto the center of the paper Make a negative copy Convenient functions Use two machines simultaneously Give priority to a copy job Check - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 10
PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 11
Conserve Print on both sides of the paper Print multiple pages on one side of the paper - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 12
Print without a computer FTP Print a file on an FTP Print a file in a network folder Print a file in a USB memory device Print a file stored in the machine - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 13
Print attractive output Print matching the size of the paper Bring out faint text and lines Adjust the brightness and contrast Adjust the line widths when printing - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 14
Assemble output into a pamphlet Create a stapled pamphlet Create a blank margin for punching Print specific pages on the front side of the paper Staple output Punch holes in output - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 15
Print on this type of paper Transparency film Rotate the image 180 degrees Tab Paper Print specific pages on different paper - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 16
Add text or an image Add a watermark to print data Overlay a fixed form on the print data Overlay an image on the print data - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 17
functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 18
SEND A FAX Conserve Send this type of document Prevent transmission to the wrong destination Send a clear document Save trouble Security is important Other convenient functions - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 19
Conserve Send when the rate is lowest Send two original pages as a single page Check received data before printing Relay a transmission through a branch office - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 20
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Bound original such as a book (one page at a time) Mixed-size originals ID card or other card - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 21
Prevent transmission to the wrong destination Check the destination once more before sending Check the log of previous transmissions Check the result of transmission Stamp scanned original pages - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 22
Send a clear document Adjust the exposure Specify the size before sending Adjust the image quality Send without shadows at the edges - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 23
Save trouble Store frequently used settings 1 2 3 XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 View the transmission log Bound original such as a book (one page - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 24
Security is important Check the destination once more before sending Print protected reception data Send a document at the other machine's request Send confidentially Initiate reception of a document from a sending machine - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 25
Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 26
SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Prevent transmission to the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient functions - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 27
Send a clear image Adjust the contrast or image quality Send without shadows at the edges Adjust the resolution before sending Suppress the background of a transmitted document - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 28
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Bound original such as a book (one page at a time) Mixed-size originals Original with background - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 29
Prevent transmission to the wrong destination Check the result of transmission Stamp scanned original pages Check the log of previous transmissions - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 30
Send a smaller file Send at low resolution Reduce an image before sending Send two original pages as a single page Compress a file before sending Send an image in black & white ID or other card - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 31
1 2 3 [email protected] [email protected] [email protected] View the transmission log [email protected] [email protected] Send an Internet fax from a computer Send to multiple destinations [email protected] [email protected]. [email protected] [email protected]. [email protected] Easily specify an address - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 32
Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode Eliminate - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 33
SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 34
Search for a file abc Search for a file using a keyword Search by checking the contents of files - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 35
Organize my files Delete a file Periodically delete files Delete all files Change the folder - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 36
MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace the staple cartridge Replace the stamp cartridge Replace the toner collection container Dispose of punch waste - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 37
Clean the machine Clean the document glass and automatic document feeder Clean the bypass feed roller Clean the original feed roller - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 38
ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.). Return to top page ( - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 39
if the current page is a page in the body of the printer chapter, this button shows the contents of the printer chapter. • If a button does not appear, refer to Adobe Reader Help to display the button. • Caution when printing If all pages are printed, the menu pages of the "I want to..." menu will - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 40
TROUBLESHOOTING This chapter explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine. Printed manuals Manual name Start Guide Contents This manual - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 41
ABOUT OPERATION MANUAL This manual explains how to use the MX-M623U/MX-M623N/MX-M753U/MX-M753N digital multifunctional system. Please note • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide. • For information on your operating - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 42
PART NAMES 1-56 • SUPPLIES 1-56 • SPECIFICATIONS 1-57 • REPLACING THE STAPLE CARTRIDGE . . . . 1-59 INSERTER 1-61 • PART NAMES 1-61 • SPECIFICATIONS 1-62 • LOADING PAPER 1-62 • MANUAL OPERATION OF THE INSERTER 1-63 SHARP OSA 1-66 • APPLICATION COMMUNICATION MODULE (MX-AMX2 1-66 • EXTERNAL - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 43
• ENTERING TEXT FROM A KEYBOARD . . . . . 1-79 SOFTWARE SETUP BEFORE INSTALLING THE SOFTWARE 1-80 SETUP IN A WINDOWS ENVIRONMENT 1-81 • OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE 1-81 • INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 1-82 • INSTALLING THE PRINTER STATUS MONITOR 1-101 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 44
to staple output and punch holes manually. ☞ INSERTER (page 1-61) (4) Automatic document feeder This automatically feeds and scans multiple sheet originals. Both sides of two-sided originals can be scanned at once. ☞ PLACING THE ORIGINAL (page 1-44) (5) Front cover Open to replace toner cartridge - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 45
(9) USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable. (10) Keyboard This is a keyboard that is incorporated into the machine. When not used, it can be stored under the operation panel - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 46
in duplex unit. (19) Toner cartridge* This holds toner for printing. The toner cartridge must be replaced when indicated on the operation panel. ☞ REPLACING THE TONER CARTRIDGES (page 1-72) (20) Main power switch Keep this switch turned on when the fax option or Internet fax option is installed - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 47
area cover Open this cover to remove an original misfeed or clean the paper feed roller. (2) Original guides These help ensure that the original is scanned correctly. Adjust the guides to the width of the original. ☞ PLACING THE ORIGINAL (page 1-44) (3) Document feeder tray Place originals in - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 48
the machine is used on a network. For the LAN cable, use a shielded type cable. (3) USB connector (B type ) Supports USB 2.0 (Hi-Speed). A computer can be connected to this connector to use the machine as a printer. For the USB cable, use a shielded cable. (4) Service-only connector Caution This - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 49
in this manual. (4) PRINT mode indicators • READY indicator Print jobs can be received when this indicator fax or Internet fax. This also lights during transmission of an image in scan mode. • DATA indicator This blinks when a received fax or Internet fax cannot be printed because of a problem - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 50
JOB STATUS SYSTEM SETTINGS PRINT READY DATA IMAGE SEND LINE DATA HOME LOGOUT BEFORE USING THE MACHINE (9) (10) (11) (12) (13) (14) (15) (16) (9) [START] key Press this key to copy or scan an original. This key is also used to send a fax in fax mode. (10) [LOGOUT] key ( ) Press this key to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 51
the system settings, see "Common Operation Methods" (page 7-4) in "7. SYSTEM SETTINGS". Using the touch panel Example 1 (1) (2) COPY IMAGE SEND Job status screen. DOCUMENT FILING Print Job Job Queue 1 Copy 2 Copy 3 Computer01 4 0312345678 Scan to Fax Job Sets / Progress 020 / 001 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 52
value with the numeric keys. BEFORE USING THE MACHINE Function Review Margin Shift Shift:Right Front:1/2inch/Back:1/2inch Erase Edge then touch the [OK] key. The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different. System Settings ( - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 53
to scan for next printed). The type of job, the set number of copies, the number of copies completed, and the job status appear. Jobs cannot be manipulated in this screen. Jobs can only be manipulated in the job status screen. For details, see the chapters for each of the functions in this manual - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 54
by icons. The icons are as follows. Print job Copy job Scan to E-mail job Inbound routing error job Scan to FTP job Scan to Network Folder job Scan to Desktop job Fax transmission job Fax reception job PC-Fax transmission job Internet fax transmission job (Including Direct SMTP) Internet - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 55
This appears when the data security kit is being used. This appears while the remote operation function is used. The icon appears when the machine is communicating with an external application. (3) Brightness adjustment key Touch this key to adjust the brightness - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 56
that the DATA indicator for printing and the DATA and LINE indicators for image send are not lit or blinking on the operation panel. Switching off the main nearby, or when you are moving the machine. When using the fax or Internet fax function, always keep the main power switch in the "on" position - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 57
the wakeup time is longer. This mode can be disabled in the system settings (administrator). The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking [POWER SAVE] key ( ) is pressed. [POWER SAVE] KEY Press the [POWER SAVE] key ( ) to put the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 58
more information, see the explanations of the login methods. ☞ AUTHENTICATION BY USER NUMBER (see below) ☞ AUTHENTICATION BY LOGIN NAME / PASSWORD (page 1-19) AUTHENTICATION BY USER NUMBER The following procedure is used to log in using a user number received from the administrator of the machine - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 59
mode is used, logout does not take place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on the machine and then log out. If an incorrect user number is entered 3 times in a row... If "A Warning when Login Fails" is enabled in the system settings - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 60
Index tabs (D) All users appear on the [All] tab. Users are grouped on the other tabs according to the search characters entered when each user was stored. LDAP authentication can be used when the administrator of the server provides LDAP service on the LAN (local area network). 1-19 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 61
your login name. Go to step 4. • When logging in using the [Direct Entry] key... 3 Touch the [Auth to:] key. User Authentication OK Login Name User Name Direct Entry Password Auth to: Login Locally Select the LDAP server and touch the [OK] key. Authenticate to: OK Login Locally Server - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 62
is entered 3 times in a row. Verify the login name and password that you should use with the administrator of the machine. • The administrator can clear the locked state. This is done from [User Control] and then [Default Settings] in the Web page menu. • When LDAP authentication is used, the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 63
(4) Application Keys It is possible to display a combined total of eight Sharp OSA application shortcuts and my menu shortcuts. (5) Title This shows the title conveniently access those functions. When user authentication is used, the my menu screen of "Favorite Operation Group" can be displayed. Use - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 64
Authority" to "Allowed" in "Remote Software Operation" of "Remote Operation Settings" in the system settings (administrator). ☞ 7. SYSTEM SETTINGS "Remote Operation Settings" (page 7-68) To use the remote operation function, the machine must be connected to a network and a VNC application must be - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 65
print. Computer Name The name of the computer that sent a print job.* User Name The user name when the user authentication function is used. Login Name The login name when the user of pages is recorded. For a scan to HDD job, the number of pages of a copy, print, scan job, or other Pages - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 66
printed job. 20 Staple The status of stapling. 21 Staple Count The staple count. 22 Punch Count The punch count. 23 Fold Recorded in a job that uses the fold function. 24 Fold Count Number of folded pages. 25 Printer Tone The tone used for a print send jobs. 36 Fax No. Indicates - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 67
: Disable Duplex Paper Property: Fixed Paper Side Paper Property: Disable Staple Paper Property: Disable Punch Duplex Setup Resolution Model Name Unit Serial Number Name Machine Location Description Size of scanned original. For a document filing print job, the paper size of the file. Original type - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 68
BEFORE USING THE MACHINE LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows. Tray 1 Tray 2 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 69
paper specifications, see the specifications in the Safety Guide. • Pain paper other than SHARP standard paper (16 lbs. to 28 lbs same specifications as plain paper. Contact your dealer or nearest SHARP Service Department for advice on using these types of paper. Types Pre-printed Permitted - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 70
be used with the machine. Contact your dealer or nearest SHARP Service Department for advice on using these types of paper. • The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 71
paper (20lbs.(80g/m2)) can be loaded. Be sure to return the paper guide to its original position after loading the paper. Lift the paper guide and load paper in tray 2.*1 Approximately 1200 sheets of SHARP standard paper (20lbs. 2 (80g/m2)) can be loaded. Indicator line *1 The paper stack - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 72
place heavy objects on the tray or press down on the tray. • Before changing the paper size of tray 1, raise the paper guide. (A) LT A4 2 Adjust the paper size guide to the paper (B) size to be used. Paper sizes are inscribed at the slot (A) on the bottom of the A4 tray and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 73
both the front and back guides. If only one guide is adjusted, skewed feeding of paper, and result in a misfeed or otherwise prevent printing. LOADING PAPER IN PAPER TRAY 3 Approximately 500 sheets of indicator line (no more than 500 sheets of SHARP standard paper (20lbs. 2 (80g/m2)). To change - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 74
paper remains in the tray, remove it. 2 Adjust the guide plates A and B by squeezing their lock levers and sliding them to the paper size to be loaded. The guide plates A and B are slidable. Adjust them to the to be automatically selected and may prevent printing or cause misfeeds. 1-33 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 75
plate at the bottom edge of the tabbed paper. (Tabbed paper cannot be used in tray 4.) Take out the tabbed paper guide. The guide is stored inside the left side of the machine as shown. 1 Be sure to replace the guide when you have finished using it. Pull out the tray and attach the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 76
BEFORE USING THE MACHINE Place the tabbed paper in the tray. Place the tabbed paper with the print side face up. [Example] Make sure that the positions of the tabs correspond with the originals as shown below. 3 Original Tabbed paper JKL GHI DEF - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 77
tray 5 can only be changed by a SHARP service technician. If you need to change the paper size, consult your dealer or nearest SHARP Service Department. Pull out the paper tray. Gently paper table. Load the paper with the print side face up. The stack must not be higher than the indicator line - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 78
a different type of paper in the tray. Specifications Name Paper size Paper weight Paper capacity (plain) Dimensions Power supply Weight Overall dimensions when attached to machine Large capacity tray (MX-LC10) 8-1/2" x 11" (A4) 16 to 28 lbs. (60 to 105 g/m2) 3500 sheets (20 lbs. (80 /m2)) 14 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 79
can be loaded in the large capacity tray (MX-LCX3N). For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings" (page 7-13) in the System Settings. Press the operation button. The operation button indicator will blink and the tray - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 80
in the center of the paper table. Load the paper with the print side face up. When a certain amount of paper is placed on is pushed in, the paper table will rise. While the paper tray rises, the operation button indicator will blink. After the paper 5 tray finishes rising, the indicator will light - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 81
To change the paper size of the large capacity tray (MX-LCX3N), follow the procedure below. This procedure only explains guide screw. 1 Plate Slide the plate of the paper guide. Slide the plate until the red line appears at the center of the size 2 window of the plate. Adjust the paper guide - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 82
operate correctly and printing may take place on the wrong size or type of paper or a misfeed may occur. Do not place heavy objects on the tray or press down on the tray. Large capacity tray (MX-LCX3N) specifications Model Paper sizes Paper weight Paper capacity Paper types Power supply - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 83
the way into the bypass tray until it stops. Load the paper with the print side face up. 3 • Do not force the paper in. • If the bypass tray guides are set wider than the paper, move the bypass tray guides in until they correctly fit the width of the paper. If the bypass - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 84
BEFORE USING THE MACHINE IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 85
standard sizes (Maximum size that can be specified manually) Copy mode: 11-5/8" (height) x COPIER "SPECIFYING THE ORIGINAL SIZE" (page 2-28) ☞ 4. FACSIMILE "IMAGE SETTINGS" (page 4-46) ☞ 5. SCANNER / INTERNET FAX "IMAGE SETTINGS" (page 5-53) Allowed original weights MX-M623U/MX-M753U/MX-M623N/ MX - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 86
automatic document feeder. Adjust the original guides to the size of the originals. remove originals that have been finished scanning from the original exit tray. tray, be sure to remove any staples or paper clips. • If originals have paper or originals printed with thermal transfer - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 87
standard size, see the appropriate explanation below for the mode you are using. ☞ 2. COPIER "SPECIFYING THE ORIGINAL SIZE" (page 2-28) ☞ 4. FACSIMILE "IMAGE SETTINGS" (page 4-46) ☞ 5. SCANNER / INTERNET FAX "IMAGE SETTINGS" (page 5-53) Open the automatic document feeder. 1 Original size detector - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 88
excessive use of toner. 3 Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. (1) Push up the far side of the automatic document feeder. The hinges supporting problem, use the erase function. ☞ 2. COPIER - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 89
as well as Sharp OSA (application staple output and punch holes manually. Requires the finisher (MX-FN14), finisher (MX-FN15) or saddle stitch finisher (MX-FN16). Barcode font kit* AR-PF1 Adds barcode fonts to the machine. Printer expansion kit MX-PB13 Adds SPDL2 printer function. MX-M623N/MX - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 90
saved in Compact PDF format. Compact PDF results in a smaller size than regular PDF. This is a keyboard that is integrated with the machine. When not in use, it can be stored under the operation panel. MX-M623N/MX-M753N is included as standard equipment. This software enables integrated management - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 91
to printed pages. Open to clear misfed paper or replace the staple cartridge in the pamphlet unit. (MX-FN16 only) (7) Saddle stitch tray Saddle stitched output is delivered here. (MX-FN16 only) * The illustrations on the following pages (to page 1-55) show the MX-FN16; however, the operation of - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 92
stapling Stapling positions Paper conveying Power supply Finisher (MX-FN15) Saddle stitch finisher (MX-FN16) 2 3 Face down output Upper paper tray/Middle paper tray: Non-stapling 2-29/32" (74mm) of other sizes of paper Lower tray: Stapled print capacity is (11 - 15) sheets x 10 sets, (6 - 10) - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 93
m2) Power supply Supplied from finisher / STAPLE CARTRIDGE REPLACEMENT AND STAPLE JAM REMOVAL When a finisher is installed, a message will appear when the staple cartridge runs out of staples or a staple jam occurs. Follow the procedure below to replace the staple cartridge or remove jammed staples - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 94
Replacing the cartridge in the finisher BEFORE USING THE MACHINE Open the front cover of the finisher. 1 Lower the blue lever in the stapler and slide out the staple cartridge. 2 Pull the empty staple case straight up and out of the cartridge. 3 Insert a new staple case into the cartridge. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 95
MACHINE Close the front cover of the finisher. 7 Make a test print or copy in the staple sort mode to verify that stapling is performed properly. Replacing the cartridge in the saddle stitch finisher Only when the saddle stitch finisher (MX-FN16) is installed. Open the lower cover of the saddle - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 96
of the above paper sizes is not set, test stapling cannot be performed. Close the lower cover of the finisher. Test stapling is automatically performed on a blank sheet. This operation is carried out to avoid blank stapling. 7 If test stapling fails to take place, repeat steps 1 to 7. Disposal of - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 97
printing is taking place, as the output tray may move up and down. • A finisher (3 trays) cannot be installed simultaneously with a saddle stitch finisher or a finisher. SUPPLIES The finisher (3 trays) require the following staple cartridge: Staple cartridge (approx. 5000 staples x 3 cartridges) MX - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 98
Middle paper tray*2 Lower paper tray Power supply Dimensions Weight Power consumption Finisher (3 trays) (MX-FN14) 11" x 17", 8-1/2" x x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 13", 8-1/2" x 11"R, 8K, A3, B4, A4R) Stapling: 100 sets (8-1/2" x 11", 16K, A4, B5) 50 sets or 750 pages or total aggregate - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 99
stapling*3 Punch module for finisher (3 trays) 100 sheets (8-1/2" x 11", 16K, A4, B5) 50 sheets (11" x 17", 8-1/2" x 14", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 13", 8-1/2" x 11"R, 8K, A3, B4, A4R) Model MX g/m2 to 128 g/m2) Power supply Supplied from finisher Dimensions 3-3/4" (W) x 28 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 100
CARTRIDGE When using the finisher (3 trays), a message will appear on the operation panel when the staple cartridge runs out of staples. Follow the procedure below to replace the staple cartridge. Open the front cover on the left of the finisher. 1 (1) Lift the green stapler lever. 2 (2) Slide - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 101
BEFORE USING THE MACHINE Pull the seal that holds the staples straight out. 5 Return the cover to its original position. 6 Put the staple cartridge back into the stapler. Push the staple cartridge in until the tabs engage and then push it down until it clicks into place. 7 Close the front cover of - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 102
feeding of heavy paper that cannot be fed from the other trays. Printed output can also be fed one set at a time from the inserter for stapling or punching without performing stapling or staple sorting finishing (see "MANUAL OPERATION OF THE INSERTER" (page 1-63)). When feeding from the inserter for - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 103
USING THE MACHINE SPECIFICATIONS Name Inserter (MX-CF10) Paper weight 16 lbs. to A5R, 8K,16K,16KR Paper capacity Max. 100 (20 lbs. (80 g/m2)) Paper conveying Center reference Power supply Supplied from machine Dimensions When paper tray is folded up: 11-15/64" (23-5/8"*) (W) 22-61/64" - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 104
printed paper. The indicator lights when this function is selected. (2) [STAPLE] key/indicator When this function is selected, each set of output is stapled stapled on the inserter tray and press this key. • Do not use tabbed paper when operating the inserter manually. • The punching and stapling - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 105
operation panel is blinking and the [PUNCH] key or [STAPLE] key indicator is also blinking or solidly lit, operation will not start when the [START] key is pressed. Resolve the problem finisher or saddle stitch finisher is out of staples. Replace the staple cartridge (page 1-52). The saddle stitch - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 106
. Press key (1) on page 1-63 for punching. The selected mode 2 lights up. Pamphlet stapling can only be used when the saddle stitch finisher (MX-FN16) is installed. When using pamphlet stapling, stapling and punching cannot be used in combination. Press the [START] key. Make sure that the [START - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 107
external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application. There are two - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 108
scanning. EXTERNAL ACCOUNT MODULE (MX-AMX3) MX-M623N/MX to be kept for each authenticated user. When "external count mode" is operate as explained below. External authentication mode When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Sharp - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 109
User Count Display", "User Count Reset", "User Information Print", and "The Number of User Name Displayed Setting" can be used. • The mode select key cannot be used while the login screen appears. If login fails If the login screen fails to appear or the application does not operate of "Sharp OSA - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 110
clean the machine and replace the toner cartridges and stamp cartridge. soft cloth to gently wipe off dirt from the area on the operation panel with a mirror-like finish (shown at right). If you sheet becomes dirty, the dirt will appear in the scanned image. Always keep these parts clean. Wipe the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 111
automatic document feeder with the glass cleaner. (1) Open the scanning area cover on the automatic document feeder. Push in the release switch to release the cover. (2) Clean the scanning area in the automatic document feeder. 3 (3) Close the cover. Replace the glass cleaner. 4 1-70 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 112
BEFORE USING THE MACHINE CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent. 1-71 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 113
BEFORE USING THE MACHINE REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears. In copy mode Ready to scan for copy. (Toner supply is low.) Ready to scan for copy. (Change the toner cartridge.) If you continue to use the machine - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 114
shake it five or six times horizontally. 5 - 6 Shake the toner cartridge horizontally. 3 Do not rotate it as shown at left. It is important to thoroughly shake the supply cartridge for 10 seconds as shown in the diagram in order to ensure proper operation of toner supply system. 1-73 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 115
. Be sure to use a SHARP-recommended toner cartridge. • Keep the used toner cartridge in a plastic bag (do not discard it). Your service technician will collect the used toner cartridge. • To view the approximate amount of toner remaining, continually touch the [COPY] key during printing or when the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 116
STAMP CARTRIDGE If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become faint, replace the stamp cartridge (AR-SV1). Supplies Stamp cartridge (2 in package) AR-SV1 Open the automatic document feeder. 1 Remove the document backplate sheet from the automatic - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 117
BEFORE USING THE MACHINE Install a new stamp cartridge. 5 Push the stamp unit back in. Push the stamp unit in until it clicks into place. 6 Close the automatic document feeder to attach the document backplate sheet. When the automatic document feeder is closed, the document 7 backplate sheet on - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 118
BEFORE USING THE MACHINE ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Key Caps Shift Enter Other Language Space AltGr Characters Symbols Pre-Set Select Description This changes the text entry screen from the lower case screen to the upper case screen. The - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 119
Text strings are stored in the system settings. ☞ 7. SYSTEM SETTINGS "Soft Keyboard Template Setting" (page 7-68) Cancel Touch this key to return to the The following symbols cannot be used when entering a file name or folder name Some computer environments may not allow the use of spaces and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 120
each key. To use the keyboard, pull it out from under the operation panel. When not in use, store the keyboard under the operation panel. Always hold the keyboard by the handle when storing it. You may pinch your fingers if you hold the keyboard elsewhere. • MX-M623N/MX-M753N is included as standard - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 121
scanner functions, details regarding the type of CD-ROM that contains the software, and installation instructions, see "BEFORE INSTALLING THE SOFTWARE" in the Start Guide. To use the printer and scanner function, the printer function and network scanner function must be available. 1-80 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 122
The instructions from page 1-85 to page 1-108 are not included in the Start Guide. Refer to the guide as necessary. OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE) Insert the "Software CD-ROM" into your computer's CD-ROM drive. • If you are installing the printer driver or printer status - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 123
WILL BE CONNECTED WITH A USB CABLE (page 1-91) WHEN THE MACHINE IS CONNECTED TO A NETWORK This section explains how to install the printer driver and the PC-Fax driver when the machine is connected to a Windows network (TCP/IP network). Supported operating systems: Windows 2000*/XP*/Server 2003 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 124
will take place as indicated below. • Machine connection method: LPR Direct Print (Auto Search) • Set as default printer: Yes (excluding the PC-Fax driver) • Printer driver name: Cannot be changed • PCL printer display fonts: Installed If you selected [Custom installation], select [LPR Direct - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 125
the [Next] 4 button. When the printer driver selection window appears, select the printer driver to be installed and click the [Next] button. Click the checkbox of the printer driver to be installed so that a checkmark ( ) appears. 5 • When the PC-Fax driver is being installed, this screen does not - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 126
printer driver (you are installing the PS printer driver or the PPD driver), select [No] and click the [Next] button. Follow the on-screen instructions. Read the message in the window is being used on an IPv6 network, after you have installed the software as explained below, change the port - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 127
. To install the PC-Fax driver, click the [PC-Fax Driver] button on the "Disc 2" CD-ROM. 1 * The above screen appears when using the "Disc 1" CD-ROM. Click the [Custom installation] button. 2 When you are asked how the printer is connected, select [LPR Direct Print (Specify Address)] and click - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 128
Start Guide "Checking the IP address of the machine" 4 If the machine is being used on an IPv6 network, enter any numbers or characters. 5 When the model selection window appears, select the model name of your machine and click the [Next] button. When the printer driver selection window appears - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 129
MACHINE Follow the on-screen instructions. Read the message in the window that appears and click the [Next] button. Installation begins. 10 • If you are using Windows Vista/Server 2008/7 If a security warning window appears, be sure to click [Install this driver software anyway]. • If you are - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 130
THE MACHINE Click the [Printer Driver] button. To install the PC-Fax driver, click the [PC-Fax Driver] button on the "Disc 2" CD-ROM. 1 * The above screen appears when using the "Disc 1" CD-ROM. Click the [Custom installation] button. 2 When you are asked how the printer is connected, select - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 131
. To specify a proxy server, select [Print via the proxy server] and then enter the are connected to the same local area network, you can click the [Search] printer driver settings. • If you installed the PS printer driver or the PPD driver, the PS display fonts can be installed from the "PRINTER - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 132
window and disconnect the cable. • The PS3 expansion kit is required to use the PS printer driver or the PPD driver. • To use the port created when the printer driver is installed for fax data transfer, install the printer driver first and then install the PC-Fax driver. When the software selection - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 133
a Plug and Play window appears. Installation of the PCL6 printer driver begins. When the "Found New Hardware Wizard" appears, select [Install the software automatically (Recommended)], click the [Next] button, and follow the on-screen instructions. 8 • If you are using Windows Vista/Server 2008 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 134
When installing the PCL5e printer driver, PS printer driver, PPD driver, or PC-Fax driver Installation is possible even after the USB cable has been connected. When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)" (page 1-81), perform the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 135
MACHINE When the printer driver selection window appears, remove the [PCL6] checkmark and select the printer driver to be installed, and then click the [Next] button. 5 Click the checkbox of the printer driver to be installed so that a checkmark ( ) appears. • When the PC-Fax driver is being - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 136
the port used by the PCL6 printer driver. The port used by the printer driver of the machine is indicated by a checkmark on the [Ports] tab of the printer driver properties window. ☞ CHANGING THE PORT (page 1-105) • If you installed the PS printer driver or the PPD driver, the PS display fonts can - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 137
steps below to install the printer driver or the PC-Fax driver on the client computers. • Ask your network administrator for the server name and printer name of the machine on the network. • For the procedure for configuring settings on the print server, see the operation manual or the Help file of - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 138
shared by browsing the network in the window that appears. (2) Click the [Next] button. If the shared printer does not appear in the list, check the settings on the print server. Perform steps 5 through 12 on page 1-87 to continue the installation. 5 In the printer driver selection screen, be sure - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 139
" (page 1-100). When the PCL printer driver or PS printer driver is installed Click the [Start] button ( ), click [Control Panel], and then click [Printer]. • In Windows XP/Server 2003, click the [start] button and then click [Printers and Faxes]. 1 • In Windows 98/Me/NT 4.0/2000, click the [Start - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 140
. If a user type name (1 to 7) was changed, enter the changed name. Set Tandem Print*: Enter the setting (the IP address of the slave machine) in "Tandem Connection Setting" in the system settings (administrator) of the machine. * "Set Tandem Print" can only be configured when the printer driver is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 141
start] button, click [Control Panel], click [Printers and Other Hardware], and then click [Printers and Faxes]. Open the printer properties window. 2 (1) Right-click the printer driver icon of the machine. (2) Select [Properties]. Configure the printer driver for the options installed on the machine - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 142
can be used, and the amount of paper remaining. The Printer Status Monitor cannot be used in the following situations: • When the machine is connected by a USB cable. • When printing to the machine using the IPP function. Supported operating systems: Windows 2000*/XP*/Server 2003*/Vista*/Server 2008 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 143
is connected to a network. When the scanner driver is installed, PC scan mode of the image send function can be used. Supported operating systems: Windows 2000*/XP*/Server 2003*/Vista*/Server 2008*/7* * Administrator's rights are required to install the software. After performing step 1 through - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 144
machine from the "Address" menu and click the [OK] button. • Be sure to ask your system administrator (network 7 administrator) for the IP address of the machine. • The name (host name) or IP address of the [OK] button. 8 This completes the configuration of the scanner driver. 1-103 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 145
fonts as needed for the PS printer driver. Insert the "PRINTER UTILITIES" CD-ROM that accompanies the PS3 expansion 1 kit into your computer's CD-ROM drive. Click the [Start] button ( ), click [Computer], and then double-click the 2 [CD-ROM] icon ( ). • In Windows XP/Server 2003, click the [start - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 146
[Printers and Faxes]. Open the printer properties window. 2 (1) Right-click the printer driver icon of the machine. (2) Select [Properties]. Adding or changing a port. (1) Click the [Ports] tab. (2) Click the [Add Port] button. 3 (2) (1) To change to a previously created port such as USB port - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 147
"LPR Direct Print (Specify Address/Auto Search)" selected. • If the printer driver is installed using a "Custom installation" with "IPP" selected, the [SC-Print2005 Port] is added. If you need to change the printer port when the machine is connected to an intranet or a wide area network (WAN) using - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 148
BEFORE USING THE MACHINE Changing to a Standard TCP/IP Port If the machine is being used on an IPv6 network, change the port to a port created using the operating system's "Standard TCP/IP Port". 1 Follow steps 1 to 3 of "CHANGING THE PORT" (page 1-105). Select [Standard TCP/IP Port] and then - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 149
step 3, make sure the [SNMP Status Enabled] checkbox is not selected ( ). If the [SNMP Status Enabled] checkbox is selected ( ), it may not be possible to print correctly. 1-108 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 150
a network. A USB connection cannot be used. • The scanner driver and PC-Fax driver cannot be used in a Macintosh environment. MAC OS X The explanations of screens and procedures are primarily for Mac OS X v10.4. The screens may vary in other versions of the operating system. 1 Insert the "Software - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 151
window, click the [Close] button. This completes the installation of the software. Next, configure the printer driver settings. Select [Utilities] from the [Go] menu. • If you are using Mac OS X v10.5 to 10.5.5 or v10.6, click [System Preferences] in the Apple menu ( ) and select [Print & Fax - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 152
USING THE MACHINE Double-click the [Printer Setup Utility] icon ( ). If you are using Mac OS X v10.2.8, double-click the [Utilities] folder and then double-click the [Print Center] icon. 12 If this is the first time you are installing a printer driver on your computer, a confirmation message will - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 153
If you are using Mac OS X v10.3.9, the PPD file of the machine is automatically selected and the peripheral devices installed on the machine are detected and automatically configured. The PPD file is installed in the following folders on the startup disk. [Library] - [Printers] - [PPDs] - [Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 154
X v10.5 to 10.5.8 or v10.6, click 15 the [Options & Supplies] button, click the [Driver] tab and go to step 16. (2) Click [Show Info]. If you are using Mac OS X v10.2.8, select [Show Info] from the [Printers] menu. Select the machine configuration. If you selected [Auto Select] in (3) of step - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 155
the queue name. Enter "ipp" in "Queue". (3) Select [Sharp] in "Print Using" and click the (3) PPD file of your model. If you are using Mac OS X v 10.5 to 10.5.8 or v10.6, (4) select [Select a driver to use] (or [Select Printer Software]) from "Print Using" and click the PPD file for your - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 156
If you are using Mac OS 9.0 to 9.2.2, make sure that "LaserWriter 8" has been installed and that the "LaserWriter 8" checkbox is selected in "Extensions Manager" in "Control Panels". If not, install it from the system CD-ROM supplied with your Macintosh computer. 1 Insert the "Software CD-ROM" into - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 157
steps to select the PPD file manually. (1) Make sure that the machine is selected in the "Select a PostScript Printer" list, and then click the in the [Printer Descriptions] folder in the [Extensions] folder. Make sure that the machine is selected in the "Select a PostScript Printer" list 11 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 158
the [Print] key of "All Custom Setting List". 14 Click the [OK] button in the window of step 12 to close the window. 15 Click the close box ( ) to close the "Chooser". This completes the configuration of the printer driver. Installing the screen fonts The screen fonts for Mac OS 9.0 - 9.2.2 are - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 159
[Add or Remove Programs]. • In Windows 2000, double-click the [Add/Remove Programs] icon. 3 Select the program or driver that you wish to delete. For more information, see the manual for the operating system or Help. 4 Restart your computer. Mac OS X 1 Delete the printer that uses the machine's PPD - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 160
BEFORE USING THE MACHINE Double-click the [CD-ROM] icon ( ) on the desktop and double-click the 2 [MacOS] folder. 3 Double-click the [Installer] icon ( ). 4 Select [Remove] in the Install menu and click the [Remove] button. 1-119 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 161
for using the copy function. BEFORE USING THE MACHINE AS A COPIER BASE SCREEN OF COPY MODE 2-3 COPYING SEQUENCE 2-6 ORIGINALS 2-9 • ORIGINAL TYPE AND MANUALLY ADJUSTING THE EXPOSURE 2-22 REDUCTION/ENLARGEMENT/ZOOM 2-24 • AUTOMATIC RATIO SELECTION (Auto Image 2-24 • MANUALLY SELECTING THE - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 162
114 ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness 2-116 CHECKING COPIES BEFORE PRINTING (Proof Copy 2-117 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE WAITING IN THE QUEUE 2-137 STORING COPY OPERATIONS (Job Programs 2-138 • STORING (EDITING/DELETING) A JOB PROGRAM 2-139 APPENDIX 2-141 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 163
as a copier. BASE (7) (8) (1) COPY IMAGE SEND Ready to scan for copy. DOCUMENT FILING 0 (9) Special Modes When one or more output functions such as sort, group, staple sort, or saddle stitch have been selected, this shows the the original size manually. When an original is placed, the detected original - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 164
staple sort, saddle stitch, punch, or fold. ☞ OUTPUT (page 2-32) COPIER (13) Customized keys The keys that appear here can be changed to show settings or functions that you prefer. The following keys appear by factory default copy in the touch panel before printing the copy. ☞ CHECKING A - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 165
COPIER ): Customize Key Setting Registration is performed in [System Settings] - [Operation Settings] - "Customize Key Setting" in the Web page menu. Special Modes 2-Sided Copy Output File Quick File Preview Function Review Margin Shift Shift:Right Front:1/2inch/Back:1/2inch Erase Edge:1/ - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 166
COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes settings as needed for 2-sided copying and 2-sided OK scanning of the original. ☞ AUTOMATIC 2-SIDED COPYING (page 2-16) 2-6 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 167
Tray Offset Sort Staple Sort Group COPIER Output settings Select copy output settings. OK The main settings are as follows: • Sort mode ☞Sort mode (page 2-34) • Group mode ☞Group mode (page 2-34) • Offset mode ☞Offset function (page 2-34) • Staple sort mode ☞Staple sort function / Saddle - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 168
COPIER • When one or more special modes are selected, the key appears key ( ) is pressed, all settings selected to that point are cleared and you will return to the base screen. To stop scanning of the original and copying, press the [STOP] key ( ). When the [STOP] key ( ) is pressed, a message - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 169
COPIER (administrator). The factory default setting is "Inch-1". List (8-1/2" x 13-1/2") • When the automatic original detection function is operating and the original is a non-standard size (an AB size size may not appear. In this event, manually set the correct original size. ☞SPECIFYING THE - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 170
COPIER Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown in the illustration. If the original is not oriented correctly and a function such as stapling function operates in - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 171
COPIER PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually manually, - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 172
COPIER BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other be cases where the same size of paper as the original is not selected automatically. In this event, change the paper size manually. 2-12 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 173
COPIER 7 Special Modes Set the number of copies (number of sets) with the numeric keys. 2-Sided Copy Plain 3 8½ ... Press the [CLEAR] key ( ) and then enter the correct number. Press the [START] key. 4 To cancel scanning of the original and copying... Press the [STOP] key ( ). 2-13 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 174
COPIER MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or other thick original that cannot be scanned with the outside of the original will be copied black, causing excessive use of toner. Do not place any objects under the original size detector. Closing the manually. 2-14 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 175
COPIER 7 Special Modes Set the number of copies (number of sets) with the numeric start. Depending on the copy settings (2-sided copying, etc.), copying may not begin until all originals have been scanned. In this case, go to the next step. 5 Remove the original and place the next original, and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 176
COPIER AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Originals Copies Originals Copies Automatic 2-sided copying of 1-sided originals Automatic 2- - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 177
COPIER (1) 2-Sided Copy 3 (2) as the original is not selected automatically. In this event, change the paper size manually. 7 Special Modes Set the number of copies (number of sets) with the numeric 6 To cancel scanning of the original and copying... Press the [STOP] key ( ). 2-17 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 178
COPIER Using the [Binding Change] key Originals Binding Change is used The reverse side A is upside down. Binding Change is not used The reverse side A is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 179
COPYING USING THE DOCUMENT GLASS Originals Copies COPIER Automatic 2-sided copying of 1-sided originals Original open, parts outside of the original will be copied black, causing excessive use of toner. Do not place any objects under the original size detector. Closing the automatic document - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 180
COPIER (1) 2-Sided original is not selected automatically. In this event, change the paper size manually. 7 Special Modes Set the number of copies (number of sets) then enter the correct number. 6 Press the [START] key. Scanning begins. 7 Remove the original and place the next original, and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 181
COPIER Place next original. Press [Start]. When finished, press [Read-End]. Touch the [Read-End] key. Read-End 8 To cancel scanning of the original and copying... Press the [STOP] key ( ). System Settings (Administrator): Initial Status Settings (2-Sided Copy) The default 2-sided copy mode can be - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 182
COPIER CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 183
COPIER 2 Exposure Auto Manual 1 3 5 Original Image Type Text Text/ Prtd.Photo Printed Photo Photo OK Text/Photo Map Scan Scan Resolution] key to select the scanning resolution. • System Settings (Administrator): Initial Status Settings (Exposure Type) This is used to change the default - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 184
COPIER REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually used to change the default copy ratio. 2-24 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 185
COPIER MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of five preset enlargement - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 186
COPIER 2 Copy Ratio OK 11x17 8½x11 64% 8½x11 5½x8½ 11x17 8½x14 77% 8½x14 8½x11 75 % Zoom 100% 121% 8½x14 11x17 1 8½x11 11x17 2 129% 5½x8½ 8½x11 Auto - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 187
COPIER ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 188
COPIER ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually . (3) Touch the [OK] key. Specifying a non-standard original size 1 Original Auto Manual 5½x8½ 5½x8½R 8½x11 Size Input 8½x14 8½x11R 8½x13 8½x14 11x17 8½x13 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 189
Original Size Input 2 COPIER (1), (2) (3) OK Cancel OK X 17 (1~17) inch Y 11 (1~11 5/8) inch Enter key in the base screen of copy mode and then follow the steps below. 1 Original Auto Manual 5½x8½ 5½x8½R 8½x11 Size Input 8½x14 8½x11R 8½x13 8½x14 11x17 8½x13 Custom Size OK AB - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 190
COPIER Original Custom Size X15½ Y 8½ Store the original size. OK OK (1) Touch the [Store/Delete] tab. (2) Touch a key for storing a OK] key. The stored original size will be retained even if the main power is turned off. To cancel the operation... Press the [CLEAR ALL] key ( ). 2-30 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 191
COPIER Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. 1 Original Auto Manual 5½x8½ 5½ the [OK] key. Store/Delete To cancel the operation... Press the [CLEAR ALL] key ( ). 2-31 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 192
operates when the checkbox is selected and does not operate when the checkbox is not selected . (The offset checkmark is automatically cleared when the staple function (page 2-38) (11) [Fold] key This folds printed output in half. You can choose whether the output is folded inward or outward. ☞ - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 193
COPIER The keys that appear will vary depending on what peripheral devices are installed. In addition, it may not be possible to select some keys depending - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 194
sets. Example: Sorting the output into 5 sets Originals Output COPIER Group mode This function groups copies by page. Example: in the automatic document feeder. • When the Quick File Folder for document filing is full, copying of a large number staple sort function is selected. 2-34 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 195
COPIER Staple sort function / Saddle stitch function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The saddle stitch function staples each set in 2 places at the centerline and folds the stapled set. The relations between the stapling positions - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 196
COPIER Stapling positions Saddle stitch (only with saddle stitch finisher) Vertically-oriented paper Saddle stitch cannot be used when the paper is oriented vertically Horizontally-oriented paper Applicable paper sizes 8-1/2" x 11"R, A3, B4, A4R, 8K Number of sheets that can be stapled: Max. 30 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 197
Guide. Fold inside Fold outside Touch the [Fold] key to open the fold settings screen. To fold inward (printed side inside), touch the [Fold Inside] key. To fold outward (printed function is selected, the staple or hole punch function cannot be used. • When two-sided printing is disabled in the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 198
COPIER Punch function If an optional punch module is installed, holes can be punched in stitch or paper folding function together. Original placement orientation (for the staple sort and punch functions) When using the staple sort function or the punch function, the original must be placed as - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 199
COPIER MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the black, causing excessive use of toner. Place paper in the bypass tray. Insert the paper with print side face up. However, if the paper type is "Letter Head" or "Pre-Printed", load the paper with the print side face up*. * If - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 200
COPIER /Size Setting Select the paper type. Plain Pre-Punched Heavy Paper Pre-Printed Color Transparency Recycled Thin Paper Tab Paper Cancel 1 Letter Head 2 Labels . ☞ Enter the paper size of the bypass tray (page 2-41) [Manual] key This key can be touched to display the [16K], [16KR], and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 201
COPIER (1) (2) Select the bypass tray. (1) Touch the paper size key of the bypass tray. (2) Touch the [OK] key. 7 Press the [START] key. Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. • If you placed the originals on the document glass, - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 202
COPIER SPECIAL MODES This chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 203
Slow Scan Count Original Mode COPIER (1) [Stamp] key ☞ PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 2-85) (2) [Image Edit] key ☞ [Image Edit] KEY (page 2-105) (3) [Sharpness] key ☞ ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) (page 2-116) (4) [File] key This saves a job in a folder - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 204
COPIER [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 205
COPIER ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 206
COPIER Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you 4 have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 207
COPIER ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 208
COPIER (1) Special Modes Erase (2) (3) the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning of the original and copying... Press the [STOP] Width Adjustment The default erase width can be set from 0" to 1" (0 mm to 20 mm). The factory - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 209
COPIER COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of two document pages that are placed - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 210
COPIER 3 Special Modes Margin Shift Erase Pamphlet Copy Covers/Inserts Job mode, change originals and press the [START] key. Repeat until all pages have been scanned and 4 then touch the [Read-End] key. To cancel scanning of the original and copying... Press the [STOP] key ( ). • When using - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 211
COPIER MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 212
COPIER Special Modes Pamphlet Copy OK Cancel OK 3 Original 1-Sided 2-Sided Left Binding Right Binding Cover Setting (1) (2) (3) (2) (1) (3) Pamphlet Copy Cover Setting Paper Tray Bypass Tray 11x17 Plain (A) (B) Cancel OK Print on Cover(2-Sided) Yes No 4 Select pamphlet copy - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 213
COPIER Special 2-sided copying, the pamphlet copy function cannot be used. • Scan the originals in order from the first page to the last page and the number of originals is greater than the number of sheets that can be stapled, a message will appear showing the [Cancel] key, the [Continue] key, and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 214
COPIER COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a are copied as a single job, you are saved the trouble of sorting the copies that would be required if the originals were divided into separate copy jobs. When scanning originals in sets, divide the sheets so that no set - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 215
... Press the [STOP] key ( ). All scanned data will be cleared. Place next original and press [Start]. to change copy settings, press [Change]. Touch the [Read-End] key. 5 Change Read-End To cancel copying... Press the [STOP] key ( ). If the Quick File Folder of document filing mode is full - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 216
% Original Auto 8½x11 Paper Select Auto 8½x11 Plain Preview scanning the new originals, touch the [Read-End] key. • The original size cannot be changed manually with the [Original] key. If the automatic original detection function is operating, the original size will be detected for each set of - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 217
is another machine specified in the master machine that only helps print the copies; it is not used to scan the originals. Master machine 2 sets of copies 4 sets of copies are made 2 sets of copies Slave machine Network environment Before using tandem copy • To use this function, two machines - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 218
, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. The following screen appears when the [START] key is pressed. Starting tandem operation. Please wait. After the message appears, tandem copying begins. 4 If tandem copying is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 219
COPIER In this situation... A punch module is installed on the master machine the machine that ran out, the job resumes. When user authentication is enabled User authentication is enabled in the master machine: tandem copying is possible. User authentication is enabled in the slave machine but not - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 220
COPIER USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of these settings have been completed, perform the procedure to select covers/inserts. • The originals must be scanned using the automatic document feeder. The document glass cannot be used. • For covers, only one - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 221
COPIER INSERTING COVERS IN COPIES (Cover Settings) A different type of paper can be inserted at the positions corresponding to the front and back covers of a copy - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 222
COPIER (3) (2) (1) (4) Covers/Inserts Front Cover Setting Cancel OK Paper Tray Bypass Tray 8½x11 Plain (A) (B) Print on Front Cover Yes No 1-Sided 2-Sided 4 Select cover settings. (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [ - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 223
COPIER 6 Special Modes Covers/Inserts Cover Setting Front Cover Back Cover OK Cancel ) Press the [START] key. Copying of the originals in the document feeder tray begins. 7 To cancel scanning and copying... Press the [STOP] key ( ). • This function cannot be used in combination with the saddle - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 224
COPIER INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have different paper automatically inserted as inserts at specified pages of copies. Two types of paper - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 225
(3) (2)(1) (A) (B) COPIER (4) Select insert settings. (1) Select insert paper settings. (A) The currently selected paper tray for the insert is displayed. (B) The size and type of paper in the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 226
COPIER 6 Special Modes Covers/Inserts Cover Setting Front Cover Back Cover )" (page 2-146). The [CLEAR] key ( ) can be pressed to return the setting of the selected item to the default value. If you make a mistake, press the [CLEAR] key ( ) and then enter the correct number. (3) Touch the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 227
COPIER 8 Special Modes Covers/Inserts Cover Setting Front Cover Back Cover OK (page 2-68) Press the [START] key. Copying of the originals in the document feeder tray begins. 9 To cancel scanning and copying... Press the [STOP] key ( ). • Use the same size of paper for the inserts as for the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 228
COPIER CHANGING COVER/INSERT SETTINGS (Page Layout) Cover settings and insert settings can be combined. This section explains how to check completed cover and insert insertion - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 229
COPIER Example: Touch insert A at page 4 Covers/Inserts Page Layout OK Insertion Type A 4/- Insertion to change the setting, touch the [OK] key and go to step 6. • Each key shows a print image icon and the insertion page. • If there are multiple screens, touch the keys to move through the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 230
COPIER 5 Covers/Inserts Insertion Modify Insertion Type A Tray 1 8½x11 Plain Insertion Type B Bypass Tray 8½x11 Plain OK Insertion Page 5 Enter Insertion Total:4 Change the settings for - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 231
COPIER ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When tray or tray 3. • When placing transparency film in the bypass tray, ensure that the side to be printed on is face up. When loading transparency film, ensure that the rounded corner of the sheet is facing the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 232
COPIER (1) (2) Special Modes Transparency Inserts OK Cancel OK 4 Paper Tray Tray1 8½x11 Plain Print on Insert Sheets Yes No (A) Press the [START] key. Copying will begin. 5 To cancel scanning and copying... Press the [STOP] key ( ). Select insert settings. (1) Select whether or not the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 233
COPIER COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 234
COPIER (1) Special Modes Multi Shot 2in1 4in1 (3) (2) (4) OK Cancel OK Layout change originals and press the [START] key. Repeat until all pages have been scanned 4 and then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( ). When using the multi shot - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 235
COPIER COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bound document. Copies - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 236
COPIER (1) Special Modes Book Copy (2) OK Cancel OK 2 Left Right Binding Binding administrator). (2) (1) (3) Book Copy Cover Setting Paper Tray Bypass Tray 11x17 Plain (A) (B) Cancel OK Print on Cover (2-sided) Yes No 3 Select cover settings. (1) If the cover sheet will be copied - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 237
COPIER Special Modes Book Copy 4 Left Binding Right Binding OK Cancel OK the opened front cover and back cover face down. Press the [START] key to scan the first original. Scanning begins. Scan the remaining original pages in the following order: Opened inside of front cover and 1st - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 238
8 Place next original. Press [Start]. When finished, press [Read-End]. Read-End To cancel scanning and copying... Press the [STOP] key ( ). COPIER Touch the [Read-End] key. Copying will begin. • Four original pages will be copied onto each sheet of paper. Blank pages will be automatically added - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 239
COPIER COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions. These instructions explain the procedure for copying captions when tab paper is loaded into the bypass tray. GHI DEF ABC ABC GHI DEF ABC Prepare - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 240
COPIER Tab copying with a right binding Originals Originals Placing the originals • Document feeder tray Loading tab paper 1 1 Final image Insert the originals so that the side - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 241
COPIER Load the tab paper. Front side • When using the bypass tray, place the paper with the print side up scanning and copying... Press the [STOP] key ( ). To cancel tab copy... Touch the [Cancel] key in the screen of step 3. System Settings (Administrator): Initial Tab Copy Setting The default - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 242
COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 243
COPIER (1) Special Modes Card Shot (2) OK Cancel OK X 3 3 8 (1~8 1/2) inch Y 2 1 8 (1~8 1/2) inch STOP] key ( ). Turn the card over and press the [START] key to scan the reverse side of the card. 6 To cancel scanning... Press the [STOP] key ( ). Place next original. Press [Start]. When - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 244
COPIER • The original must be placed on the document glass. • Copying is only possible on standard (25 mm to 210 mm) can be entered for both the horizontal and vertical dimensions. The factory default settings are 3-3/8" (86 mm) for X (the width) and 2-1/8" (54 mm) for Y (the height). 2-84 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 245
COPIER PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. In addition, specific text can be added to a copy as a watermark (Watermark). Six printing positions are available: top left, top center, top right, bottom left, - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 246
COPIER GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps also skip this step and go directly to the next step. In this case, the stamp items will be printed in the following positions: Date: Top right Stamp: Top left Page number: Bottom center Text: Top left The - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 247
COPIER 4 Special Modes Stamp Date Page Numbering Stamp Text Watermark Special Modes Stamp tablet binding) of the originals. (2) Select stamp settings for covers/inserts. If you do not want to print the stamp items on covers/inserts, touch the checkbox to remove the checkmark . (3) Touch the [OK - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 248
COPIER Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you 7 have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 249
COPIER ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. APR/04/2010 1 Touch the [Date] key in the stamp selection - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 250
MM/DD/YYYY DD/MM/YYYY MM DD, YYYY COPIER Cancel OK APR/04/2010 Date Change First Page All Pages Select the pages that the date will be printed on and touch the [OK] key. Select printing on the first page only, or printing on all pages. After touching the [OK] key, continue - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 251
COPIER STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL" in the top left corner of a copy CONFIDENTIAL - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 252
COPIER 3 Stamp Stamp CONFIDENTIAL FOR YOUR INFO. URGENT PRELIMINARY IMPORTANT TOP First Page All Pages Select the pages that the date will be printed on and touch the [OK] key. Select printing on the first page only, or printing on all pages. After touching the [OK] key, continue from step - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 253
for page numbering. Printing the page number at the bottom center of the paper. COPIER 1 2 3 1 printed. "Auto" is initially selected for the total pages, which means that the number of scanned original pages is automatically set as the total pages. If you need to set the total pages manually - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 254
settings. (1) Touch the [Manual] key. (2) Set the first number, the last number, and the "Printing Starts from Page" number. Touch each key and enter a number with the numeric keys (1 to 999). The [CLEAR] key ( ) can be pressed to return the setting of the selected item to the default value. If you - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 255
and each inserted sheet is counted as two pages. • Page numbers are printed on covers/inserts if the covers/inserts are counted and if they are copied on. 7 Stamp Page Number Auto Manual OK First Number 1 Last Number Auto Printing Starts from Page 1 Covers/Inserts Counting Touch the [OK] key - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 256
COPIER • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy or book copy is used, the print position is changed so that the page numbers - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 257
on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2010 Planning Meeting" in the top left corner of the paper April 2010 Planning Meeting COPIER 1 Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 258
COPIER 4 Stamp Text AAA AAA Cancel OK First Page Pre-Set Recall Store/Delete Direct Entry All Pages Select the pages to be printed on and touch the [OK] key. Select printing on the first page only, or printing on all pages. After touching the [OK] key, continue from step 5 of "GENERAL - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 259
Storing, editing, and deleting text strings COPIER 1 Touch the [Text] key in the stamp selection screen. See OK] key. The text entry screen will close. • To edit or delete a text string, follow the instructions below. To edit or delete a text string... 3 • When the key with the text string is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 260
.01 AAA AAA No.03 CCC CCC No.05 No.07 No.09 No.02 BBB BBB No.04 No.06 No.08 No.10 COPIER Touch the [Back] key. Back You will return to the screen of step 2. To copy using a stored text string, continue from step 2 of - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 261
COPIER CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. 1 Special Modes Special Modes Date Page Numbering Stamp Text Watermark Cancel OK OK 1 2 Touch the [Layout] key. Layout The [ - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 262
COPIER Stamp Move Select the location to move the selected item. 4 Touch the key of the desired destination OK position. The touched position key is highlighted and the print position changes. The keys that show the print positions will appear as follows depending on the state of the settings. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 263
COPIER ADDING A WATERMARK TO A COPY (Watermark) When making a copy, specific text can be added to the copy as a watermark. The density, angle, and pages (first page only or all pages) can be selected for a watermark. The watermark is printed at the center of the paper. Printing "CONFIDENTIAL" on the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 264
COPIER 3 Stamp Watermark CONFIDENTIAL FOR YOUR INFO. URGENT PRELIMINARY IMPORTANT First Page All Pages Select the pages that the watermark will be printed on and touch the [OK] key. Select printing on the first page only, or printing on all pages. After touching the [OK] key, continue from step - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 265
COPIER [Image Edit] KEY When the [Image Edit] key is touched in the 2nd special modes menu screen, the image edit menu screen opens. Image edit menu screen Special Modes OK Stamp Image Edit Sharpness File 2 Quick File Proof Copy 2 Original Count Mixed Size Original Slow Scan Mode - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 266
COPIER REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2" x 2-1/2" size or 2-1/8" x 3-5/8" size (130 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 267
COPIER Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch , change originals and press the [START] key. Repeat until all pages have been scanned and 4 then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( ). • The original must be placed - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 268
COPIER CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge an image of an original and print it as a composite image using multiple sheets of paper. Original (8-1/2" x 11" (A4) size) Copy (enlarged image on 8 sheets of 11" x 17" (A3) paper) Select the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 269
COPIER (B) Ready to scan for copy. Copies will be delivered in 2 parts. Image Edit OK Multi-Page Enlargement Border Print Cancel OK Enlargement Size (Inch) 22x17 22x34 Original Size Original Orientation 1 11x17 3 8½x14 34x44 8½x11 44x68 Set the enlargement size and the original - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 270
COPIER 4 Image Edit Multi-Page Enlargement Enlargement Size (Inch) 22x17 22x34 34x44 44x68 OK Border Print all pages have been scanned and 5 then touch the [Read-End] key. To cancel scanning and copying... Press the paper size and ratio cannot be selected manually.) • If no paper trays have the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 271
to make a copy that is a mirror image of the original. COPIER Original Mirror image copy 1 Place the original. Place the original face the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( ). To - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 272
COPIER COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you 4 have selected sort mode, change originals and press the [START] key. Repeat until all pages - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 273
COPIER • The image can be reduced when using the centering function, but not enlarged. • When the original size or the paper size is displayed as a special - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 274
COPIER REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner you scan each original. If you 4 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 275
COPIER When this function is selected, the "Original Image Type" setting for exposure adjustment automatically changes to "Text". To cancel B/W reverse... Touch the [B/W Reverse] key in the screen of step 3 so that it is not highlighted. 2-115 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 276
[Read-End]key. To cancel scanning and copying... Press the [STOP] key ( ). When this function is selected, the exposure adjustment setting automatically changes to manual adjustment. Automatic exposure adjustment cannot be selected. To cancel the sharpness setting... Touch the [Cancel] key - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 277
COPIER CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 278
COPIER Set the number of copies (number of 7 sets) with the numeric keys. change originals and press the [START] key. Repeat until all 5 pages have been scanned and then touch the [Read-End] key. One set of copies will be printed. To cancel copying... Press the [STOP] key ( ). 6 Press [End] to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 279
COPIER sets will be printed. 9 Change End To cancel scanning and copying... Press the [STOP] key ( ). printed. The previous job will resume after the proof copies are printed. However, if proof copy is executed during output of a job for which both two-sided printing and stapling - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 280
line on the tray. (3) Special Modes (2) (4) OK 2 Stamp Image Edit Sharpness File 2 Quick File Proof Copy 2 Original Count Mixed Size Original Slow Scan Mode Press the [START] key. 3 To cancel scanning and copying... Press the [STOP] key ( ). Select Original Count. (1) Touch - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 281
COPIER 4 130 pages of original have been scanned. Copy the scanned data? Cancel OK After scanning is finished, check the number of sheets that were scanned and touch the [OK] key. Copying will begin. • When job build mode is used, the number of scanned sheets appears when the [Read-End] key is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 282
COPIER COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Even when 8-1/2" x 14" (B4) originals are mixed in with 11" x 17" (A3) originals, all originals can be copied at once. When scanning the originals, the machine automatically detects the size of each original and uses paper - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 283
COPIER 11" x 17" (A3) Insert the originals face up in the document feeder tray. ● When "Same Width" is used Place the originals with the sides that - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 284
Press the [START] key. Copying will begin. 4 To cancel scanning and copying... Press the [STOP] key ( ). COPIER • When [Different Width] is selected, the staple function cannot be used. • The mixed size original function cannot be used to copy originals that are the same size but are placed in - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 285
COPIER COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic Edit Sharpness File 2 Quick File Proof Copy 2 Original Count Mixed Size Original Slow Scan Mode Press the [START] key. Copying will begin. 3 To cancel scanning and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 286
COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 287
COPIER CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as progress and lets you perform the interrupt copy job first. Copies in progress from tray 4. Ready to scan for next copy job. Interrupt 7 Special Modes 2-Sided Copy Touch the [Interrupt] key. The [Interrupt - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 288
COPIER • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user copying, sort copying, and staple sort copying cannot be selected. If - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 289
COPIER CHECKING A PREVIEW IMAGE OF A COPY (Preview) You can touch the [Preview] key so that it is highlighted in the base screen and then scan the original to check a preview image of the copy in the touch panel before printing the copy. 1 Place the original. Place the original face up in the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 290
COPIER To cancel the operation... Press the [CLEAR ALL] key ( ). System Settings (Administrator): Default Preview You can set the default state of the [Preview] key to always selected (highlighted). Enable this setting if you wish to check a preview image each time you make a copy. 2-130 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 291
COPIER PREVIEW SCREEN The preview screen is explained below. Preview (1) 0001 /0010 (2) (1) Preview image A preview image of the scanned Pamphlet copy • Book copy • Staple (including saddle stitch) function image edit menu, Sharpness • Fine lines (such as borderlines printed by the 2in1/4in1 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 292
COPIER JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The the key in copy mode JOB STATUS Print Job Job Queue 1 Copy 2 Copy 3 Computer01 4 0312345678 Scan to Fax Job Internet Fax Sets / Progress 020 / 001 Status - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 293
the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered. This Queue Complete Detail Priority Stop/Delete (3) (4) (5) (6) Print Job Scan to Fax Job Internet Fax Jobs Completed Set Time Sets Status 1 Computer02 11:00 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 294
toner cartridge is out of toner. Replace the toner cartridge with a new cartridge. "Paper Empty" The paper used for the job has run out. Add paper or change to a different paper tray. "Limit" The copy page limit has been exceeded. Check with the administrator of the machine. "Error" An error - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 295
COPIER CANCELING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be canceled. JOB STATUS Press the [JOB STATUS] key. 1 (1) (2) Cancel the job. Print Job Job Queue 1 Computer01 2 Copy 3 Computer02 4 0312345678 Scan to Fax Job Internet Fax Sets / - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 296
COPIER GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is STATUS Press the [JOB STATUS] key. 1 (1) (2) Give the desired job priority. Print Job Scan to Fax Job Internet Fax (1) Touch the [Print Job] tab. 2 Job Queue 1 Computer01 2 Copy 3 Computer02 4 0312345678 Sets / - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 297
COPIER CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. JOB STATUS Press the [JOB STATUS] key. 1 (1) (2) Print Job Job Queue 1 Copy 2 Copy 3 Computer01 4 0312345678 Scan to Fax Job Internet Fax Sets - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 298
COPIER STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation interruption occurs in the power supply. • Job programs can - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 299
COPIER STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. 1 LOGOUT Job Programs Press - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 300
COPIER To store, make selections and press [OK], to delete, press [Cancel]. Cancel OK Special Modes 2-Sided Copy Select the copy settings that you wish to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 301
COPIER APPENDIX Examples of covers and inserts The relations between the originals and finished copies when covers or inserts are inserted are shown on the following - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 302
1 2 3 4 5 No copying 2-sided copying 1 2 3 4 5 1-sided copying 1-sided 1 2 3 4 5 copying 6 1-sided copying 2-sided 1 2 3 4 5 copying 6 2-sided copying 1-sided 1 2 3 4 5 copying 6 2-sided copying 2-sided 1 2 3 4 5 copying 6 6 COPIER 2-142 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 303
2 1 3 5 4 No copying 2-sided copying 2 1 3 5 4 5 1-sided copying 1-sided 1 2 3 4 copying 1-sided copying 2-sided 1 2 3 4 5 copying 2-sided copying 1-sided 1 2 3 4 5 copying 6 2-sided copying 2-sided 1 2 3 4 5 copying 6 6 6 6 COPIER 2-143 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 304
1 2 3 4 5 No copying 2-sided copying 1 2 3 4 5 1-sided copying 1-sided 1 2 3 4 5 copying 6 1-sided copying 2-sided 1 2 3 4 5 copying 6 2-sided copying 1-sided 1 2 3 4 5 copying 6 2-sided copying 2-sided 1 2 3 4 5 copying 6 6 COPIER 2-144 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 305
1-sided copying 2 1 3 No copying 2-sided copying 2 1 3 5 4 6 4 1-sided copying 1-sided 1 3 copying 6 1-sided copying 2-sided 1 3 4 5 copying 6 4 2-sided copying 1-sided 1 2 3 copying 6 2-sided copying 2-sided 1 2 3 4 5 copying 6 2-145 COPIER Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 306
COPIER Inserts (copying of 1-sided originals) 1-sided and 2-sided copying of the following 1-sided originals. The example of adding an insert at the 3rd sheet is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 307
. To use the printer function, the printer function must be available. PRINTER FUNCTION OF THE MACHINE 3-3 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE 3-4 • SELECTING THE PAPER 3-6 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED . . . . 3-7 VIEWING PRINTER DRIVER HELP 3-10 SAVING - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 308
3-72 APPENDIX PRINTER DRIVER SPECIFICATION LIST 3-73 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE. . . . 3-57 • DIRECTLY PRINTING A FILE ON AN FTP SERVER 3-58 • DIRECTLY PRINTING A FILE IN USB MEMORY 3-59 • DIRECTLY PRINTING A FILE IN A NETWORK FOLDER 3-61 DIRECTLY - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 309
Windows Printer driver type PCL6, PCL5e*1 The machine supports the Hewlett-Packard PCL6 and PCL5e printer control languages. It is recommended that you use the PCL6 printer driver. If you have a problem printing from older software using the PCL6 printer driver, use the PCL5e printer driver - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 310
used to execute printing may vary depending on the software application. Open the printer driver properties window. (1) Select the printer driver of the machine. • If the printer drivers appear as icons, click the icon of the printer driver to be used. • If the printer drivers appear as a list - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 311
(2) PRINTER Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. 3 (3) • Make sure the paper size is the same as the paper size set in the software application - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 312
Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper default) is enabled in the system settings (administrator), printing will not take place if the paper size or paper type specified in the printer driver - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 313
your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. of the machine before printing. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 314
and the Windows standard PS printer driver is used. For this reason, printing will not be possible if printing by invalid users is prohibited in the system settings (administrator). * The PPD file enables the machine to print using the standard PS printer driver of the operating system. 3-8 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 315
PRINTER System Settings (Administrator): Disabling of Printing by Invalid User This is used to prohibit printing of print jobs by users whose user information is not stored in the machine. When this function is enabled, printing is not allowed when user information is not entered or incorrect - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 316
PRINTER VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [ - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 317
at the time of saving, allowing you to check the settings as you save them. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 318
can be saved. • The following items cannot be saved in user settings. - A watermark that you created - Paper insertion settings - Overlay file - [Tab Paper Print] settings on the [Special Modes] tab (PCL6 only) - The login name, password, user name, and job name entered in the [Job Handling] tab - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 319
] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Select the print settings. (1) Select the user settings that you wish to use. (2) Click the [OK] button - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 320
the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 321
PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 4 3-15 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 322
settings, see "3. SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide. SELECTING PAPER SETTINGS Select paper settings in the printer driver before selecting the print command. Select [Page Setup] from the [File] menu of TextEdit. In Mac OS 9, select [Page Setup] from the [File] menu of - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 323
PRINTING 1 PRINTER Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print] from the [File] menu of SimpleText. The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected. 2 The machine name that appears in - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 324
PRINTER Click the [Print] button. Printing begins. 4 3-18 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 325
PRINTER SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 326
application's [File] menu. 1 The menu used to execute printing may vary depending on the software application. (1) Display the job handling screen. (1) Make sure that the machine's printer name is selected. (2) Select [Job Handling]. • In Mac OS X v10.5 to 10.5.8 and 10.6 to 10.6.1, select - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 327
file name set in the software application will appear. (3) Click the [Print] button. In Mac OS X, you can click the (lock) button after entering your login name and password, or user number, to simplify operation the next time you wish to print based on the same user authentication. Even when - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 328
ONE PAGE (page 3-27) • STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT (page 3-29) The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 329
Macintosh (1) (2) (3) PRINTER (1) Select [Printer Features]. (2) Select [Advanced]. (3) Select the "Print Mode". 3-23 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 330
PRINTER TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Paper orientation Print results Windows Macintosh - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 331
Macintosh (1) PRINTER (2) (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge]. 3-25 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 332
size paper. Windows (1) (3) (2) (4) (1) Click the [Paper] tab. (2) Select the size of the print image (for example: Letter). (3) Select [Fit To Paper Size]. (4) Select the actual paper size to be used for printing (for example: Ledger). Macintosh (This function can only be used in Mac OS X v10 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 333
orders for 6-Up, 8-Up, 9-Up, and 16-Up are the same as for 4-Up. • In a Windows environment, the page order can be viewed in the print image in the printer driver properties window. In a Macintosh environment, the page orders are displayed as selections. • In a Macintosh environment, the number of - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 334
Windows (1) PRINTER (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (2) (3) (4) Macintosh (1) (2) (1) Select [Layout]. (2) - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 335
PRINTER STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 336
. (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select the staple function or the punch function. • For the staple function, select the number of staples in the "Staple" menu. • For the punch function, click the [Punch] checkbox so that a checkmark appears. • In Mac OS X v10 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 337
☞ Macintosh: BASIC PRINTING PROCEDURE (page 3-16) In Windows, view printer driver Help for details on printer driver settings for each printing function. CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATING A PAMPHLET (Pamphlet/Pamphlet Staple) The pamphlet function prints on the front - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 338
Macintosh (1) (3) PRINTER (2) (1) Select [Printer Features]. (2) Select the "Binding Edge". [2 Staples] can be selected in the "Staple" menu when a saddle stitch finisher is installed. (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. • In Mac OS X v10.2.8, select from the "2-Side Printing" and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 339
print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple staple function or the punch function can be used with this function. PRINTER Windows [Printer Features]. (2) Select the "Binding Edge". (3) Select the "Margin Shift". • In Mac OS - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 340
. To enable precise alignment of the edges of the sheets during attachment, borderlines can be printed and overlapping edges can be created (overlap function). Windows (This function can be used when the PCL6 or PS printer driver is used.) (1) (1) Click the [Paper] tab. (2) Select the [Poster - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 341
the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as paper with punch holes). (In Mac OS X, a portrait image cannot be rotated 180 degrees.) ABCD ABCD Windows (1) (2) (1) Select the setting on the [Main] tab. (2) Select the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 342
printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image. (XY-Zoom) PRINTER Windows (1) (1) Click the [Paper] tab. (2) Select [Zoom] and click the [Settings] button. The actual paper size to be used for printing Mac OS 9, select - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 343
images cannot be adjusted.) When the data includes lines of varying widths, you can also print all lines at the minimum width. Windows (This function can be used when the PCL6 printer driver is used.) (1) (1) Click the [Advanced] tab. (2) Adjust the line width. Select a number from the pull - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 344
to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. B PRINTER B Windows (This function can be used when the PS printer driver is used.) (1) (2) (1) Click the [Advanced] tab. (2) Select a mirror image setting. If - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 345
adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows (This function is not available when using the PCL5e printer driver.) (1) (1) Click the [Advanced - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 346
PRINTER PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a color image, color text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 347
printed image as a watermark. The size, density, and angle of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark. CONFIDENTIAL Windows slide bar . In Mac OS 9, select [Watermark] and configure the settings. 3-41 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 348
can be adjusted. This feature can be used to "stamp" the print data with a frequently used image or an icon of your own creation. MEMO MEMO Windows (This function can be used when the PCL6 or PS printer driver is used.) (1) (2) (1) Click the [Watermarks] tab. (2) Select the image stamp setting - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 349
XXXX XXX XXXX XXX XXXX 1 100 10 150 0 120 10 250 Windows Create an overlay file. (1) (2) (3) Printing with an overlay file (1) (2) Overlay file (1) Click the [Advanced] tab. Configure the printer driver settings from the software application that you wish to use to create the overlay file - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 350
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages. Use this function - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 351
Macintosh (This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.8 and 10.6 to 10.6.1.) (1) (2) (3) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 352
the same content on the insert as is printed on the sheet of transparency film, select [Print] in "Transparency Inserts". Select the paper source and type if needed. • Set [Transparency] for the "Paper Type" of the bypass tray. • In Mac OS X v10.2.8, select the [Transparency Inserts] checkbox in - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 353
PRINTER PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 354
page numbers where tab sheets will be inserted. Tab Paper Settings Text to be printed on tab papers can be created in a software application, and then [Tab Paper Settings] on the [Advanced] tab of the printer driver properties window can be used to specify how far the text needs to be shifted for - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 355
PRINTER Windows Tab Paper Print (PCL6 only) Open the data that you wish to print on the tab paper and then select the settings. (1) (2) (1) Click the [Special Modes] tab. (2) Select [Tab Paper Print] and click the [Settings] button. (3) Select the tab position settings. For commercially - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 356
PRINTER Tab Paper Settings When you have finished preparing the data to be printed on the tabs in the software application, select the following settings: (4) (1) (1) Click the [Advanced] tab. (2) Click the [Tab Paper Settings] button. (3) Select the tab paper settings. To shift the image, - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 357
printed on the front side of the next sheet of paper). Example: When pages 4 and 8 are specified as page settings. Back is blank Windows (This function can be used when the PCL6 printer driver is selecting settings, click the [Save] button in "User Settings" to save the settings. 3-51 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 358
" function is available in the PCL6 printer driver. When two-sided printing is disabled in the machine's system settings (administrator), the paper folding function cannot be used. Half Fold - Inside Half Fold - Outside Mult-Sheet Fold - Staple (PCL6 only) Windows (1) (1) Click the [Special Modes - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 359
Select [Tandem Print]. (2) Select the [Tandem Print] checkbox . To use the tandem print function, the protocol to be used must be selected in accordance with the message that appears in the left screen when adding the printer driver with the "Printer Setup Utility" ("Print Center" in Mac OS X v10 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 360
mixed together with files of other users. When printing from a computer, a password (5 to 8 digits) can be set to maintain the secrecy of information in a stored file. When a password is set, the password must be entered to print a stored file from the machine. PRINTER HDD Hold Only This setting - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 361
using "Document Filing Control" in the system settings (administrator). If a password has been established for a custom folder, enter the "Folder Password" in the folder selection screen. • When [Retention] has been checked on [Printing Policy] on the [Configuration] tab, the [Retention] checkbox is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 362
"User Name" of the job ID in the printer driver. ☞ Windows: PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED (page 3-7) ☞ Macintosh: PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED (page 3-20) (1) Log into the machine. Enter your user number or login name and password in the user - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 363
possible to print some files in the above table. DIRECTLY PRINTING FROM THE MACHINE A file on an FTP server, in a network folder or in a USB memory device connected to the machine can be selected and printed from the operation panel of the machine without using the printer driver. 3-57 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 364
for Print from the MFP(FTP)] in the Web page menu. (Administrator rights are required.) Up to 20 FTP servers can be configured. (1) (2) (3) COPY IMAGE SEND DOCUMENT FILING 1 File Retrieve Scan to HDD External Data Access HDD Status Ex Data Access FTP USB Memory Network Folder Access - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 365
password in the job status screen to begin printing. ☞ PRINTING AN ENCRYPTED PDF FILE (page 3-69) DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver. When the printer - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 366
PRINTER (1) (2) (3) COPY IMAGE SEND DOCUMENT FILING File Retrieve Scan to HDD External Data Access HDD Status Ex Data Access FTP 2 USB Memory Network Folder Access the USB memory device. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Ex Data Access] tab. (3) Touch the [USB Memory] - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 367
the USB memory device from the machine. 5 When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing. ☞ PRINTING AN ENCRYPTED PDF FILE (page 3-69) DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine's operation panel - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 368
computer that you wish to access. If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password. (3) Touch the key of the network folder. Search 1 17 • You can touch the [Search] key and enter a keyword to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 369
PRINTER 3 \\Server 1\User 1 File or Folder Name File-01.tiff Folder01 File-02.tiff File-03.tiff Folder02 File-04.tiff File-05.tiff Touch the key of the file that you wish to print. • The icon appears to the left of keys of files that can be 1 printed. 15 • The icon is displayed to the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 370
printer driver. In addition to a file on your computer, this procedure can be used to print any file that can be accessed from your computer, such as a file on another computer connected to the same network. To directly print a file on a computer, click [Document Operations] and then [Submit Print - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 371
Guide. • Using E-mail Print To print a file using E-mail Print Example Copies Staples*1 Punch when authentication is by user number. • Enter the printing will take place according to the "Printer Default Settings" in the system settings. If you printed a file (PCL, PS, or XPS) that includes print - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 372
PRINTER CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel JOB STATUS Print Job Job Queue 1 Computer01 2 Copy 3 Copy 4 0312345678 Scan to Fax Job Internet Fax Sets / Progress 002 / 001 Status Printing 002 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 373
that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered. (1) (3) Print Job Scan to Fax Job Internet Fax Job Queue Computer01 Computer02 Computer03 Computer04 Computer05 Sets / Progress - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 374
jobs screen. (2) Mode icon The icon appears when the job is a print job. (3) User name The computer login name of the user will appear in the print job. A "User Name" can be entered in the printer driver to display the name of the user who executed the job. (4) Number of sets entered This shows the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 375
Queue]. 3 No Yes When both a master password and a user password (which is used to open the file) have been set, enter the master password. • To print an encrypted PDF file using the printer driver, enter the password when opening the file on your computer. • Printing is not possible if you do - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 376
PRINTER GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. JOB STATUS Press the [JOB STATUS - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 377
PRINTER CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be canceled. JOB STATUS Press the [JOB STATUS] key. 1 (1) (2) Cancel the job. Print Job Scan to Fax Job Internet Fax (1) Touch the [Print Job] tab. Job Queue Computer01 Computer02 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 378
PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing 1 Print Job Scan to Fax Job Internet Fax Display details on the print job - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 379
may vary depending on the type of printer driver being used. Function PCL6 PCL5e PS Windows PPD*1 Frequently used Copies functions Orientation On/Off Yes 2-Sided Print Yes Yes Yes Yes Fit To Page Yes Yes Yes No Binding Edge Staple*3 Punch*3 Selectable Selectable Selectable - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 380
Type1 Yes bitmap, TrueType, Type1 No No*13 Yes*14 User Authentication Yes Yes Yes No Yes *1 The specifications of each function in Windows PPD and Macintosh PPD vary depending on the operating system version and the software application. *2 Only Mac OS X v10.4.11 and v10.5 to 10.5.8 and 10 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 381
time.) Printing resolution Printer driver type 600x600 dpi / 1200x1200 dpi PCL5e, PCL6, PostScript 3 compatible*1, XPS*3 Supported protocols TCP/IP, IPX/SPX, NetBEUI, EtherTalk*1 Supported client PC operating systems Fonts See "VERIFYING SYSTEM REQUIREMENTS" in the Start Guide. PCL5e, PCL6 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 382
LINE IS BUSY 4-30 • WHEN A COMMUNICATION ERROR OCCURS 4-30 • FAX DESTINATION CONFIRMATION MODE 4-31 USING THE AUTOMATIC DOCUMENT FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . . 4-40 SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax 4-45 IMAGE SETTINGS 4-46 • AUTOMATICALLY SCANNING - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 383
A FAX 4-60 • RECEIVING A FAX MANUALLY 4-61 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print 4-62 CHECKING THE IMAGE BEFORE PRINTING . . . 4-63 • IMAGE CHECK SCREEN 4-64 FORWARDING RECEIVED FAXES (Fax Data Forward 4-65 FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 384
ON THE EXTENSION PHONE (Remote Reception 4-125 • MAKING AND RECEIVING PHONE CALLS 4-125 CHECKING THE STATUS OF FAX JOBS JOB STATUS SCREEN 4-126 • JOB QUEUE SCREEN AND COMPLETED JOB SCREEN 4-127 • OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED 4-130 • CHECKING A RESERVED JOB OR THE JOB IN - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 385
section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line set. CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 386
line you are using. You can also set the "Dial Mode Setting" manually. After setting the dial mode, do not change the setting unless you have "on" position and press the [POWER] key ( ) on the operation panel. If the fax function will be used, and in particular if reception or timer transmission will - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 387
key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, date and time cannot be set. STORING THE SENDER FAX NUMBER Store the user name and fax number in "Sender Data Registration". Be sure to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 388
as the "base screen". Base screen of fax mode Address book screen Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 389
operations in fax mode. (1) (2) (3) (4) (5) (6) (7) (8) COPY Ready to send. IMAGE SEND DOCUMENT FILING Speaker Resend Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 390
the selected special modes. To close the screen, touch the [OK] key. Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 391
settings and operations. When the key is touched, the base screen appears. ☞ BASE SCREEN OF FAX MODE (page 4-8) (4) [Address Review] key Touch ] key Touch this key to enter a sub-address and passcode for F-code transmission. ☞ F-CODE DIALING (page 4-109) (8) [Sort Address] key Touch this key to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 392
scan, Internet fax, fax, or data entry mode) - Address book screen • System Settings (Administrator): Address Book Default Settings Address Review Address Fax Memory:100% Sort Address Tab Switch 2 ABC User (1) (2) OK Address Type All E-mail Internet Fax Group FTP/Desktop Network Folder Fax - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 393
IJKL MNOP QRSTU VWXYZ etc. Auto Reception Fax Memory:100% Index tabs The destinations can also changes. Ordered by search number (default) Ascending names Descending names Freq. ABCD or on a user index tab. 5 10 15 To Cc Condition Settings BBB AAA BBB BBB 1 Address Review 2 BBB CCC - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 394
document glass. 1 1 Enter the destination fax number Ready to send. Speaker Resend Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto 8½x11 Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review Special Modes File Quick File - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 395
. ☞ CHANGING THE RESOLUTION (page 4-56) Special mode settings Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto 8½x11 Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 396
to start scanning and transmission: When sending a fax normally (memory transmission) (1) Press the [START] key. (2) When scanning is finished, replace the settings are cleared. To cancel scanning... Press the [STOP] key ( ). System Settings (Administrator): Default Display Settings The settings can - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 397
or after the country code when dialing an international number. 1234567890- Scan Internet Fax Address Book Original Fax Scan: Pause Next Address USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 398
wish to send a fax to (or poll) multiple fax destinations. 5 10 15 To Cc Condition Settings AAA AAA BBB BBB 1 Address Review 2 CCC CCC DDD one-touch key. Icon Mode Fax Scan to E-mail Internet fax (Direct SMTP) Scan to FTP Scan to Network Folder Scan to Desktop Group key with - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 399
Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto 8½x11 Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review key can be omitted before specifying the next destination. Factory default setting: The [Next Address] key can be omitted. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 400
cancel selection of the destination). 1 5 10 15 Condition Settings Address Review Address Entry Global Address Search Sub Address To AAA AAA CCC CCC [Address Review] key. 1 2 Sort Address Preview Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. Auto Reception Fax Memory:100% Address Review 001 CCC - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 401
Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto 8½x11 Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review address book. • If you do not know the search number, print the one-touch address list using "Sending Address List" in - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 402
a destination fax number in a global address book. (2) Open the global address search screen. 1 5 10 15 Condition Settings Address Review Address Entry If an authentication screen for the LDAP server appears, enter your user name and password. (2) Touch the [OK] key. (3) Search for the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 403
Review Fax User 1 Exit The information stored in the global address book is automatically entered. (The settings can be changed if needed. For detailed information on each item, see "Address Control" (page 7-17) in "7. SYSTEM SETTINGS".) However, configure the items below manually errors - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 404
resend to that destination. 1 Ready to send. Speaker Resend Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto 8½x11 Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 405
service Number to be dialed XXX Entry Using the numeric keys XXX Pause 010 010 Country code Area code Number of other party 00 CCC CCC XX XXXX Using a one-touch key System Settings (Administrator): Pause Time Setting This is used to set the length of pauses. The default - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 406
Default Address Setting" is set to "Apply E-mail address of the user for login.", pressing the [Add Address] key on the touch panel switches modes and adds addresses. To fax as the first page is scanned and will take place while the remaining pages are being scanned (Quick Online transmission). If - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 407
is already using the line to send or receive a fax. - Another fax transmission was reserved ahead of your fax. - One of the following functions is being used for transmission. Broadcast transmission, F-code transmission, timer transmission, Dual Page Scan, 2in1, Card Shot, Job Build, Original Count - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 408
, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE (page 4-37) 1 Scan Address Book 1 Direct TX Sub Address Address Review Transmission • When - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 409
11"R and 5-1/2" x 8-1/2" (A4R, B5 and A5) size originals are not rotated for transmission. System Settings (Administrator): Rotation Sending Setting The factory default setting is rotate before transmission. If this setting is disabled, the original will be transmitted in the orientation in which it - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 410
the automatic original detection function is operating and the original is a non-standard size, the closest standard size may be displayed or the original size may not appear. In this event, manually set the correct original size. ☞ Specifying the original scan size (Specify using a standard size - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 411
when the connection cannot be established because the line is busy. The factory default setting is 2 attempts at an interval of 3 minutes. WHEN A COMMUNICATION ERROR OCCURS If a communication error occurs or the other fax machine does not answer the call within a preset period of time, transmission - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 412
the destination when the [START] key is pressed to begin fax transmission. The message that appears will vary depending on the method keys, and press the [START] key. If the re-entered destination is correct, scanning will begin. If the re-entered destination is not correct, a message will appear. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 413
both be used to scan the original pages. (2) Enter the destination fax number. 2 5 10 15 Condition Settings Address Review Address Entry Global Address a fax is being received when the transmission operation is performed, the transmission will be reserved and transmitted after fax reception is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 414
more information, see "ENTERING DESTINATIONS" (page 4-16). 3 Scan Internet Fax Address Book Original Fax USB Mem. Scan PC Scan Scan: Auto 8½x11 Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 415
Sided Original Scanning, Global Address Search (When the [Direct TX] key is highlighted) • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. • If a fax transmission is already in progress when the direct transmission operation is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 416
, the automatic document feeder and the document glass cannot both be used to scan the original pages. (2) Enter the destination fax number. 2 5 10 15 Condition Settings Address Review Address Entry Global Address Search Sub Address To AAA AAA CCC CCC EEE EEE GGG GGG III III Cc BBB BBB DDD DDD - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 417
changed, and this can only be done when scanning each even page number of the original pages. To cancel transmission... Press the [STOP] key ( ) before the [Read-End] key is touched. • If a fax is being received when the transmission operation is performed, the transmission will be reserved and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 418
an object underneath may damage the original size detector plate and prevent correct detection of the document size. (3) (2) Enter the destination fax number. 5 10 15 Condition Settings Address Review To AAA AAA CCC CCC Cc BBB BBB DDD DDD (1) Touch the [Address Book] key in the base screen - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 419
FACSIMILE 3 Scan Internet Fax Address Book Original Fax USB Mem. Scan PC Scan Scan: Auto 8½x11 Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception Fax Memory:100% Touch the [Direct TX] key. Press - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 420
Fax Memory:100% Fax Manual scanning the original into memory. • A destination that includes an F-code (sub-address and passcode) cannot be used. • A one-touch key that has multiple destinations or has a non-fax destination cannot be used. System Settings (Administrator): Speaker Settings The default - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 421
to as many as 500 destinations in one broadcast operation. (Combined maximum of 200 file server, desktop, and shared folder destinations.) Originals Transmission It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys. Group dialing allows - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 422
Review Address Entry Global Address Search Sub Address To AAA AAA CCC CCC EEE EEE GGG GGG III III Pause Cc BBB BBB DDD DDD FFF FFF HHH HHH JJJ JJJ Next Address 1 2 Sort Address Preview Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. Auto Reception Fax Memory:100% Enter the destination fax Review - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 423
FACSIMILE 4 Address Review 001 CCC CCC 003 LLL LLL 005 NNN NNN 007 PPP PPP convenient functions. • The broadcast transmission can include Scan to E-mail and Internet fax destinations. In this case, the image sent to the Scan to E-mail and Internet fax destinations will be black and white. 4-42 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 424
of different modes, the same broadcast transmission key will appear in each of those modes. (1) (2) Display details on the broadcast Print Job Scan to Fax Job transmission. Address Broadcast0001 Start Time Pages Status 10:00 04/01 010/003 NG000000 Job Queue (1) Touch the key of the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 425
The document filing operation selection screen will appear with the unsuccessful destinations entered. Perform the document filing resend procedure. (There is no need to rescan the original.) If the job was stored in a confidential folder or was stored as confidential file, a password entry screen - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 426
can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application. Image data for transmission will be created - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 427
setting appears to the right of the key used to select the setting. Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 428
[Original] key. ☞ IMAGE SETTINGS (page 4-46) Fax/Original OK Scan Size Auto 8½x11 100% Send Size Auto 2-Sided scanning, touch the highlighted key so that it is no longer highlighted. • 2-sided scanning automatically turns off after the transmission operation is completed. • 2-sided scanning - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 429
, and the size to be transmitted is indicated as the send size. Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 430
the [Original] key. ☞ IMAGE SETTINGS (page 4-46) 2 Fax/Original OK Scan Size Auto 8½x11 100% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Scan Size] key. 3 Fax/Original Auto Manual 5½x8½ 5½x8½R 8½x11 (1) Manual 8½x11R 8½x13(213x330) 8½x14 11x17 Long Size - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 431
4 Fax/Original OK Scan Size 5½x8½ 100% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [OK] key. FACSIMILE When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. 4-50 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 432
[Original] key. ☞ IMAGE SETTINGS (page 4-46) 2 Fax/Original OK Scan Size Auto 8½x11 100% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Scan Size] key. Fax/Original Auto 8½x11 Touch the [Size Input] key. OK 3 Manual 5½x8½ 5½x8½R 8½x11 8½x11R 8½x13(213x330 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 433
FACSIMILE 5 Fax/Original Scan Size X17 Y11 2-Sided Booklet 2-Sided Tablet OK Send Size Auto Image Orientation Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerical values, the send size cannot be specified. • When the automatic - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 434
[Original] key. ☞ IMAGE SETTINGS (page 4-46) 2 Fax/Original OK Scan Size Auto 8½x11 100% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Send Size] key. (1) 3 Fax/Original Auto Manual 5½x8½ 5½x8½R 8½x11 Manual 8½x11R 8½x13(213x330) 8½x14 11x17 (2) Specify - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 435
FACSIMILE Fax/Original (1) Scan Size Auto 8½x11 129% Send Size 11x17 (2) OK 4 2-Sided Booklet 2-Sided Tablet Image Orientation Specify the [OK] key. The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size". 4-54 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 436
Exposure settings Auto Manual Exposure 1-2 3 Fax/Exposure 2 (1) (2) Auto Manual 1 3 5 (3) Select the exposure. OK (1) Touch the [Manual When using the document glass to scan multiple original pages, the exposure exposure setting cannot be changed once scanning has begun. (However, when " - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 437
manual). Select this setting when your original has small text or diagrams with fine lines. The original will be scanned (page 4-46) Fax/Resolution 2 (1) glass to scan multiple original pages be changed once scanning has begun. ( originals is inserted.) • When a fax is sent at [Ultra Fine], - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 438
Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto 8½x11 Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review CHECK SCREEN" (page 4-58). System settings (administrator): Default Preview You can specify whether or not the [Preview] - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 439
Rotation Start Sending (4) (5) (6) (1) Preview image A preview of the scanned original appears. If the image is cut off, use the scroll bars number. (3) [Function Rev.] key Touch to check special mode settings or scan settings for two-sided originals. (4) Display zoom key Use this to set the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 440
will receive and print faxes automatically. The fax reception mode is displayed in the base screen. Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review Special Modes File - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 441
printed. 2 • If a password entry screen appears... A password must be entered to print the received fax. When the correct password is entered, the received fax is printed. ☞PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 4-62) • The output tray and stapling - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 442
appears. Telephone mode. Speaker Resend Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto Speaker Volume Exposure Auto Resolution Standard Address Review Special Modes File Quick File Fax Memory:100% Fax Manual Reception • When a call is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 443
they were received automatically or manually. • If "Fax Data Receive/Forward" is executed in the system settings to forward received faxes to another machine, faxes retained in memory will also be forwarded. At that time, the same password entry screen as for printing will appear. Forwarding will - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 444
received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image. * The factory default setting is disabled. Depending on the Use this to specify whether or not a received fax can be viewed before it is printed. 4-63 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 445
and enter a number with the numeric keys to go to that page number. Print (4) (5) (6) (7) (4) "Display Rotation" key This rotates the image right or pages in the file, not just the displayed page. (5) [Print] key Touch to start printing. (6) Display zoom key Use this to set the zoom ratio of - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 446
because the transmission was canceled or an error occurred, the fax will be held in memory until it can be printed. • All faxes received are forwarded. Note, however, that faxes received to an F-code confidential memory box cannot be forwarded. • If a password entry screen appears after touching the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 447
, desktop address, or network folder address. This function can be used to forward received faxes to a specified address without printing them. The machine Forwarding Received fax • This function cannot be used for faxes received by confidential reception. • When faxes forwarded using this function - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 448
1 Users without print the forwarded faxes. To have all received faxes printed before being forwarded, select "Print Out All Report" in "Print Style Setting". To have received faxes printed only when an error prevents forwarding, select "Print at Error". If an error occurs when [Not Print - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 449
Select the sender whose faxes will be forwarded. • To forward all received faxes, select [Forward All network folder addresses can be stored). (8) Click [Submit]. • When selecting senders from the "Sender Number/Address Setting" list, you can use the [Shift] key or the [Ctrl] key on your keyboard - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 450
FACSIMILE (2) Specifying forwarding tables to be used. To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu. (2) Select [Always Forward] or [Forward on Selected Day & Time] - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 451
Report (15) Own Name (16) (17) 2 Select Memory Box Polling 2 (1) [Program] key ☞ STORING FAX OPERATIONS (Program) (page 4-72) (2) [Erase] key ☞ ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) (page 4-74) (3) [Dual Page Scan] key ☞ TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 452
14) [Transaction Report] key ☞ CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (page 4-96) (15) [Own Name Select] key ☞ TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) (page 4-99) (16) [Memory Box] key ☞ SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 453
retrieved and used for a fax job by means of a simple operation. For example, suppose that the Scan, Job Build, Mixed Size Original, Slow Scan Mode, Original Count, Verif. Stamp, 2in1 Preview F-code communication: A destination that includes an F-code can be stored to perform an F-code operation - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 454
the [OK] key. 1 2 4 Program : Program C 0123456789 Scan Internet Fax Original Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception Fax Memory:100% Select additional settings. When - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 455
The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase function Using the erase document feeder tray, or face down on the document glass. 2 Enter the destination fax number. ☞ ENTERING DESTINATIONS (page 4-16) Select the special modes. 3 (1) - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 456
Fax/Special and make sure that a checkmark ( ) appears. When performing two-sided scanning, set the erase edge on the reverse side. • If you touch of step 4. System Settings (Administrator): Erase Width Adjustment The default erase width setting is linked to the copy mode system setting, and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 457
and right pages of a book or other bound document as separate pages. Example: Faxing the left and right pages of a book Book or bound document The left and right pages are sent as two pages. Example: Original scan size 11" x 17" (A3) x 1 page Transmitted image 8-1/2" x 11" (A4) x 2 pages • When - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 458
FACSIMILE 3 Fax/Special Modes Program Timer Job Build Original Count (2) Erase 2in1 Mixed Size Original File Dual Page Scan Card Shot Slow Scan Mode Quick File (3) OK 1 2 Select Dual Page Scan. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 4-70) (2) Touch the [Dual Page Scan] key - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 459
A timer setting can also be specified for polling reception to receive a fax when you are not present. During the day, set up a broadcast off at the specified time. • When performing a timer transmission, you must scan the original into memory when you set up the transmission. It is not - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 460
scanning is finished. • The time can be specified up to a week in advance. • Up to 94 timer transmissions can be stored at once. • Only one timer polling operation progress is completed. ☞ GIVING PRIORITY TO A RESERVED FAX JOB (page 4-134) To cancel timer transmission... Touch the [Cancel] key - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 461
shown below. Originals Document feeder tray Place the originals face up. Portrait orientation 1 1 1 2 Landscape orientation 1 1 2 1 1 Document glass Place the originals face down. 2 Enter the destination fax number. ☞ ENTERING DESTINATIONS (page 4-16) 4-80 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 462
[2in1] key so that it is highlighted. (3) Touch the [OK] key. 4 Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto 8½x11 Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 463
is used to dial. • The 2in1 function cannot be used when the original is other than 8-1/2" x 11" (A4) or 5-1/2" x 8-1/2" (B5 or A5) size. • When the scan size of the original is specified by numerical values, this function cannot be used. To cancel 2in1... Touch the [2in1] key in the screen of - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 464
transmission Example of an 8-1/2" x 11" (A4) size landscape scan transmission When using card shot, the original must be scanned on the document glass. Place the original face down on the document glass. 1 2 Enter the destination fax number. ☞ ENTERING DESTINATIONS (page 4-16) Select the special - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 465
FACSIMILE Fax/Special Modes Card Shot (1) (A) (B) (2) OK Cancel OK X with the keys. (A) To return the original size to the default size, touch the [Size Reset] key. (B) To automatically key. Do not touch this key if you wish to scan the original at the original size that you entered. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 466
[Read-End]. Touch the [Read-End] key. 7 Configure Read-End If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. • The ratio cannot be specified and "Rotation Sending Setting" cannot be selected - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 467
. Note that when the memory is being used for other jobs, fewer pages can be scanned. 1 Indicator 1 line 2 Enter the destination fax number. ☞ ENTERING DESTINATIONS (page 4-16) 3 (2) Fax/Special Modes Program Timer Job Build Original Count Erase 2in1 Mixed Size Original File Dual Page - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 468
Insert the next set of originals and press the [START] key. Repeat this step until all originals have been scanned. 5 To cancel scanning... Press the [STOP] key ( ). All scanned data will be cleared. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Touch the [Read - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 469
3 Fax/Special Modes Program Timer Job Build Original Count (2) Erase 2in1 Mixed Size Original File Dual Page Scan Card Shot Slow Scan Mode so that it is highlighted. (3) Touch the [OK] key. If an original scan size has been specified, a message will appear when the [Mixed Size Original] key - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 470
Press the [STOP] key ( ). • Once mixed size originals has been selected, an original scan size cannot be specified. • When the mixed size original setting is selected, rotation sending does not operate. To cancel the mixed size original setting... Touch the [Mixed Size Original] key in the screen - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 471
FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A BC D ABCD 1 Insert the originals face up in the document feeder tray. Adjust the document guides - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 472
... Press the [STOP] key ( ). When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 473
the tray. 2 Enter the destination fax number. ☞ ENTERING DESTINATIONS (page 4-16) 3 (2) Fax/Special Modes Program Timer Job Build . Press the [START] key. Scanning begins. 4 To cancel scanning... Press the [STOP] key ( ) to cancel the operation. All scanned data will be cleared. 4-92 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 474
sheets in the automatic document feeder again and press the [START] key to re-scan. When original count is enabled for a broadcast transmission that includes destinations of different modes, original count will operate in all modes. To cancel the Original Sheet Count function... Touch the [Original - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 475
Position of stamp Originals 1 are scanned An "O" mark is stamped in fluorescent pink. To use this function, the optional stamp unit must be installed. Insert the originals face up in the document feeder tray. 1 1 2 Enter the destination fax number. ☞ ENTERING DESTINATIONS (page 4-16 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 476
( ) to cancel the operation. FACSIMILE • When two-sided originals are used, the front of each original is stamped twice. • If an error occurs during scanning, an original that was not scanned may be stamped. • When the "O" mark that is stamped on originals starts to become faint, replace the stamp - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 477
☞ SPECIAL MODES (page 4-70) Fax/Special Modes Transaction Report (1) (2) OK Cancel OK Select print conditions. (1) Select the print conditions. (2) Touch the [OK] key. 4 Always Print Print at Error Print Original Image Do not Print • The print conditions for a transaction report are as - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 478
default setting is . Single Sending: Print Out All Report/ Print Out Error Report Only /No Printed Report Broadcasting: Print Out All Report /Print Out Error Report Only/No Printed Report Receiving: Print Out All Report/Print Out Error Report Only/ No Printed Report Confidential Reception (fax - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 479
or inside the scanned original image. Outside scanned image (factory default setting) Inside scanned image Sender information Originals Sender information Originals The transmitted image length will be: length of sender information + length of original image. When the fax is printed by the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 480
FACSIMILE TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 481
can be entered. 2 Polling will take place in the order that the numbers were entered. Polling multiple machines is called "Serial Polling". Up to 500 fax numbers can be entered. In this procedure, one-touch keys that have a sub-address and passcode cannot be used. • To enter multiple - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 482
3 Press the [START] key. Your machine will call the other machine and initiate reception of the fax. FACSIMILE • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 483
FACSIMILE INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. • This function - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 484
into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 485
A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). 1 Place the original. Place the original face up in the document feeder tray, or face - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 486
FACSIMILE 6 Memory Box - Data Store Memory Box List Original Exposure Scan: Auto Auto 8½x11 Send: Resolution Standard Special Modes Auto Auto Reception Fax Memory:100% Select image settings and special modes. • A program, timer setting, transaction report, polling, verif. stamp and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 487
stored in the Public Box, the [Public Box] key will be grayed out. Touch the [Image Check] key. 4 Press [Image Check] to check data. Press [Print] to output data. The content of the document can be viewed in the image check screen. For information on the image check screen, see "IMAGE - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 488
FACSIMILE DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞ SPECIAL MODES (page 4-70) - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 489
code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication. F-CODE which coordinates global telecommunications networks and services. HOW F-CODES WORK A fax that is transmitted with an F-code is received to the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 490
, and the sub-address and passcode cannot be longer than 20 digits. F-CODE DIALING When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is dialed. Check the F-code (sub-address and passcode) programmed in the memory box in the other machine - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 491
transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments. To print an F-code confidential fax, the print passcode must be entered - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 492
below to send a confidential fax by adding an F-code to the fax number. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. (2) Enter the destination fax number. 5 10 15 Condition Settings Address Review Address Entry Global Address - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 493
FACSIMILE CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To check received faxes, enter the print passcode. The machine rings and the fax is Beep received. 1 A beep - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 494
the passcode or need to verify the passcode, contact your dealer or nearest SHARP Service Department. System Settings (Administrator): Transaction Report Print Select Setting You can specify whether or not a transmission report is printed when an F-code confidential fax is received. 4-113 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 495
enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 496
will call the other machine and initiate reception of the fax. • Polling multiple machines (serial polling) is not possible. • F-code polling reception can be used in combination with a timer setting. Only one polling reception operation with a timer setting can be stored at a time. ☞ SENDING - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 497
fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code SCANNING A DOCUMENT INTO A MEMORY BOX FOR F-CODE POLLING TRANSMISSION Follow these steps to scan a document into a memory box (polling memory) for F-code - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 498
Box 8 Box 10 Box 12 Public Box Back 1 2 Touch the key of the F-code memory polling box. (1) Memory Box - Data Store 5 Once Unlimited (2) Specify the number List Original Exposure Scan: Auto Auto 8½x11 Send: Resolution Standard Special Modes Auto Auto Reception Fax Memory:100% - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 499
touch the [Read-End] key. To cancel scanning... Press the [STOP] key ( ) while the original is being scanned. • If other documents have already been stored in the memory box, the document is added to the previously stored documents. • The factory default setting for the number of polling times is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 500
5 Box 7 Box 9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Public Box Back 1 2 Touch the key of the F-code memory polling box where the document you wish to print is stored. appears in keys that have documents stored. Touch the [Image Check] key. 4 Press [Image Check] to check data. Press - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 501
Box 8 Box 10 Box 12 Public Box Back 1 2 Touch the key of the F-code memory polling box that has the document you wish to delete. appears in keys that have document is deleted and you return to the screen of step 3. • Printing will begin. You can touch the [Image Check] key to check the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 502
each of the end receiving machines. • When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot be printed on the faxes. ("Receiving Date & Time Print" is disabled.) System Settings: F-Code Memory Box (page 7-105) This is used to create - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 503
and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. A beep will sound to indicate that scanning is finished. When the relay machine receives the fax, it will automatically transmit the fax to each of the end receiving machines programmed in the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 504
The end receiving machines do not need to support F-code communication. • The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine (the relay machine). Your machine bears the cost of sending the fax to each of the end receiving machines. • When - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 505
an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine. As an example, you can make a phone call using the existing phone, jack on your extension phone, contact your dealer or nearest SHARP Service Department. 4-124 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 506
Press on the keypad of the extension phone. Replace the extension phone. The machine sounds a beep when reception ends. 3 • System Settings: Receive Setting (page 7-107) To use remote fax reception, set this setting to "Manual Reception". • System Settings (Administrator): Remote Reception Number - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 507
display can be touched to display the job status screen. Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Preview Sending Auto Reception - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 508
the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below). Job queue screen (1) Print Job Scan to Fax Job Internet Fax Address Broadcast0001 Set Time Pages Status 10:00 04/01 020/003 Connecting 0123456789 10:05 04/01 000/004 Waiting - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 509
Fax transmission Fax reception Broadcast transmission, Serial polling or Inbound routing PC-Fax transmission (3) Name of other party For a transmission, the name or fax number of the destination. For a reception, the fax due to a communication error or other problem. The day and time are displayed - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 510
completed but the fax has not been printed. "Received" Printed received fax data. "Forward OK" The received fax has been fax function. "NGxxxxxx" Transmission/reception was not successful because a communication error occurred (a 6-digit error code appears in xxxxxx.) "Error" An error - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 511
FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) (page 4-66) • Received fax is not printed "Receiving" appears in the job queue screen while the fax is being received. When reception is completed, the job moves to the job queue of the job status screen of scan mode. • Received fax is printed - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 512
Name: The name of the destination. Number: The broadcast control number (3-digits). Pages: Number of pages completed / total number of pages Fax Waiting This shows information on the destinations that are waiting. A broadcast control number (3-digits) appears in front of each destination. Address - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 513
or fax number of each destination. Start time: Time at which communication began. Status: Communication result The [Retry] key can be touched to transmit to all destinations again.* * Recalling is not possible for a broadcast transmission that includes a Scan to FTP address, Scan to Network Folder - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 514
key. 3 No Yes If you do not wish to cancel the selected fax job... Touch the [NO] key. Printing of received faxes and forwarding jobs set using "Inbound Routing Settings" cannot be canceled. ☞ FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) (page 4-66) 4-133 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 515
priority to a job and send it ahead of the other jobs, follow the steps below. JOB STATUS Press the [JOB STATUS] key. 1 Print Job Scan to Fax Job Internet Fax Select the fax job to which you wish to Address Broadcast Set Time Pages Status 10:00 04/01 020/003 Connecting Job Queue give - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 516
Report are erased when the report is printed, and thus it cannot be reprinted. System Settings (Administrator): Activity Report Print Select Setting This is used to set the conditions for printing activity reports. The factory default setting is not to print. The Image Sending Activity Report can be - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 517
in . FAIL xx (xxxx) The transaction failed due to a communication error. First 2 digits of communication error number: Error code from 00 to 99. Last 4 digits of communication error number: Code for use by service technicians. REJECTED A fax was sent from a party from which reception is blocked - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 518
JBIG) Approx. 6 seconds (G3 ECM mode/14.4 kbps) Power supply Supplied from the machine Dimensions 7-9/16" (W) x 2-3/64" (D) x 8- Yes (48 programs) F-code transmission Supported (SUB/SEP (sub-address Scan to E-mail, Scan to FTP, Scan to Desktop, Scan to Network folder, Internet Fax, Fax - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 519
A DESTINATION 5-21 ENTERING AN ADDRESS MANUALLY 5-22 • SPECIFYING A NETWORK FOLDER 5-23 TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE 5-28 • CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT 5-32 SENDING AN IMAGE IN USB MEMORY MODE 5-35 • SPECIFY THE FOLDER IN WHICH THE FILE WILL - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 520
RECEIVING AN INTERNET FAX 5-112 • MANUALLY RECEIVING INTERNET FAXES 5-113 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print 5-114 CHECKING THE IMAGE BEFORE PRINTING . . 5-115 • IMAGE CHECK SCREEN 5-116 FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 521
requirements of the software, see the manual (PDF format) or the Readme file on the CD-ROM. For the procedures for installing the software, see the "Sharpdesk Installation Guide". Scan to Network Folder The scanned file is sent to a Network Folder on a Windows computer on the same network as the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 522
on a computer connected to the same network as the machine is used to scan a document or image. To use PC Scan, the scanner driver must be installed from the "Software CD-ROM" that accompanies the machine. Operating systems that can be used are Windows 2000/XP/Server 2003/Vista/ Server 2008 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 523
FAX PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation is required for communication. Before using Scan to E-mail Store a default sender name in "Sender Name" and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 524
store an address. A total of 1000 addresses can be stored. Among these, a combined maximum of 200 Scan to Network Folder, Scan to FTP, and Scan to Desktop addresses can be stored. Transmission in Internet fax mode: Click [Address Book] in the Web page menu and then click the [Add] button. Select - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 525
be the name of the one-touch key. (A) (B) Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Mono2 Quick File Special - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 526
when the connection cannot be established because the line is busy. The factory default setting is 2 attempts at an interval of 3 minutes. When a communication error occurs If a communication error occurs or the other fax machine does not answer the call within a preset period of time, transmission - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 527
(2) Ready to send. Resend (3) (4) Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto (5) Address Entry Exposure Auto Text (6) Send Settings Resolution 200X200dpi Address Review File Format PDF PDF (9) (10) (7) File Quick File Color - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 528
to the base screen. Base screen of scan mode Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto Send: Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Quick File Color Mode Special Modes - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 529
The following keys appear by factory default: • [Address Review] key Touch this key to Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto Send: Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 530
Review To AAA AAA CCC CCC Address Entry Global Address Search EEE EEE GGG GGG III III Cc Bcc BBB BBB 1 2 DDD DDD FFF FFF HHH HHH JJJ JJJ Sort Address Preview Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. Auto Reception Fax 19) (10) [Cc] key When using Scan to E-mail, touch the [Cc] key - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 531
scan, Internet fax, fax, or data entry mode) - Address book screen • System Settings (Administrator): Address Book Default 1 Address Review 2 CCC CCC Fax Memory:100% Sort Address Tab Switch 2 ABC User (1) (2) OK Address Type All E-mail Internet Fax Group FTP/Desktop Network Folder Fax - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 532
IJKL MNOP QRSTU VWXYZ etc. Auto Reception Fax Memory:100% Index tabs The destinations can changes. Ordered by search number (default) Ascending names Descending names Freq. ABCD etc.] tab, or on a user index tab. 5 10 15 Condition Settings Address Review Address Entry Global Address Search - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 533
Enter the destination Ready to send. Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: Auto Resend USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Quick File Color Mode Special - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 534
SCANNER/INTERNET FAX Special mode settings Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Mono2 Quick File - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 535
the automatic original detection function is operating and the original is a non-standard size, the closest standard size may be displayed or the original size may not appear. In this event, manually set the correct original size. ☞ Specifying the original scan size (Specify using a standard size - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 536
. 5 10 15 To Cc Condition Settings AAA AAA BBB BBB 1 Address Review 2 CCC CCC DDD DDD Address Entry Global Address Search EEE EEE GGG GGG to be used. Icon Mode Fax Scan to E-mail Internet fax (Direct SMTP) Scan to FTP Scan to Network Folder Scan to Desktop Group key with - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 537
by selecting its one-touch key. 1 Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Quick File Color Mode Special Modes - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 538
III III Cc BBB BBB DDD DDD FFF FFF HHH HHH JJJ JJJ Touch the [Address Review] key. 1 2 Sort Address Preview Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. Auto Reception Fax Memory:100% Address Review 001 AAA AAA 003 KKK KKK 005 MMM MMM 007 OOO OOO 009 QQQ QQQ 011 SSS - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 539
Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF If you do not know the search number, print the one-touch address list using "Sending - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 540
SCANNER/INTERNET FAX ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax, Network Folder and data entry mode addresses can be manually entered. (2) Display the address input screen. 1 5 10 15 Condition Settings Address Review Address Entry Global Address Search To AAA AAA CCC CCC EEE EEE - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 541
/INTERNET FAX SPECIFYING A NETWORK FOLDER A network folder on a server or computer connected to the same network as the machine can be directly specified. Select [Network Folder] in step 2 on the previous page and follow the steps below. Network Folder Folder Path 1 User Name Password Cancel - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 542
you wish to access. If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password. Cancel (4) Search OK 1 3 (3) Touch the key of the network folder. (4) Touch the [OK] key. You will return to the screen - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 543
Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). (2) Open the global address search screen. 1 5 10 15 Condition Settings Address Review an authentication screen for the LDAP server appears, enter your user name and password. (2) Touch the [OK] key. (3) Search for the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 544
FAX 3 (2) Condition Settings Address Review PDF/Medium B/W :PDF/MMR(G4) Fax User 1 Exit Direct Address / Individual E-mail Internet Fax Scan to E-mail. Default format settings have already been configured; however, selecting format settings when you store a destination saves you the trouble - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 545
to that destination. 1 Ready to send. Resend Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Quick File Color Mode Special - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 546
FAX TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default size manually. • Originals cannot be scanned - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 547
for Scan to E-mail and Scan to Network Folder can also be manually entered or Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 548
[Encry.] 5 checkbox is set to ), you will be prompted to enter a password when you press the [START] key. Please enter encrypt PDF password. Cancel Entry Touch the [Entry] key to open the keyboard screen, enter a password (maximum of 32 characters), and touch the [OK] key. The recipient must - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 549
click [Application Settings], [Network Scanner Settings] and scanning... Press the [STOP] key ( ) to cancel the operation. • System Settings (Administrator): Image Send Settings Use this to configure scanner transmission settings, including the default resolution and exposure settings, the default - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 550
be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. • If the subject and file name are not changed, the settings in the Web page are used. • If the sender name is not changed, the name set in "Default Sender Set" in the system - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 551
FAX Send Settings OK To change the file name, touch the [File Name] key. 4 Subject File Name Reply-To Sub: Schedule coordination meeting • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder a user for - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 552
to Cc Body Entry Clear All OK Thank you for your continuous support. We have attached scanned data, which you have requested. Enter the body text and touch changed to 6, 12, or 18. • System Settings (Administrator): Default Sender Set This is used to store the sender name and e-mail address - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 553
Default Address Setting" is set to "Apply E-mail address of the user for login.", pressing the [Add Address] key on the touch panel switches to USB memory scan mode. Connect the USB memory to the USB original, enter the original size manually. • Originals cannot be scanned in succession from both the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 554
Name Internet Fax Original Fax Scan: USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Exposure Auto Text Resolution 200X200dpi File Format PDF PDF Color Mode Mono2 Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab If the [USB Mem. Scan] tab - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 555
password when you press the [START] key. Please enter encrypt PDF password. Cancel Entry Touch the [Entry] key to open the keyboard screen, enter a password document glass, replace it with the next original 6 and press the [START] key. Repeat until all originals have been scanned. Place next - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 556
panel. To cancel the storing operation, touch the [Cancel] key. • System Settings: USB-Device Check (page 7-28) This is used to check the connection of a USB device to the machine. • System Settings (Administrator): Scan Settings This is used to set the default color mode and file format. • System - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 557
Internet Fax Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto Exposure Auto Text Resolution 200X200dpi File Format PDF PDF Color Mode Mono2 Special Modes Preview Touch the [Stored to] key. (A) Stored to \ Folder Name Folder 1 Folder 2 Folder 3 Folder 4 2 (1) (2) Cancel - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 558
"ENTERING TEXT" (page 1-77) in "1. BEFORE USING THE MACHINE". Scan Stored to File Name Internet Fax Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto Exposure Auto Text Resolution 200X200dpi File Format PDF PDF Color Mode Mono2 Special Modes Preview (A) Touch the [File - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 559
Default Address Setting" is set to "Apply E-mail address of the user for login.", pressing the [Add Address] key on the touch panel switches to Internet fax ) size original, enter the original size manually. • Image rotation 8-1/2" x 11" • Originals cannot be scanned in succession from both - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 560
Book Original Address Entry Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes Quick File Preview I-Fax Manual Reception Switch to Internet fax mode and display the image - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 561
scanning is completed and transmission will take place. If the original was placed on the document glass, replace Settings], [Network Scanner scanning... Press the [STOP] key ( ) to cancel the operation. • System Settings (Administrator): I-Fax Send Settings This is used to select Internet fax - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 562
name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly name, and body text are configured by clicking [Application Settings] and then [Network Scanner Settings] in the Web page menu. • For the procedure for entering - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 563
SCANNER/INTERNET FAX Send Settings OK To change the file name, touch the [File Name] Material for planning meeting 5 Body Text Body Entry Clear All OK Thank you for your continuous support. We have attached scanned data, which you have requested. Enter the body text and touch the [OK] key. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 564
SCANNER/INTERNET FAX Send Settings OK Touch the [OK] key. 7 Subject File Name Sub: Schedule coordination meeting Material for planning meeting Body Text Thank you for your continuous support. We have attached sca When storing pre-set text for the subject and file name in the Web pages, up - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 565
image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. (Combined maximum of 200 file server, desktop, and shared folder destinations.) Transmission Originals If you frequently - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 566
transmission are grayed out to prevent selection. • If a Scan to FTP (Hyperlink) address is specified in a broadcast transmission Touch the [Address Review] key. 1 2 Sort Address Preview Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. Auto Reception Fax Memory:100% 4 Address Review 001 AAA AAA - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 567
page at a time. When scanning of one page finishes, replace it with the next page and press the [START] key. Repeat until all pages have 5 been scanned and then touch the [Read-End] key. A beep will sound to indicate that scanning is finished. If Internet fax or fax destinations are included in - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 568
Network Folder)" in the system settings (administrator), the limit will also apply to destinations for which a limit is not set. (The limitation setting of Scan to E-mail or Internet fax the jobs completed screen. Print Job Scan to Fax Job Internet Fax Address Broadcast0001 Set Time Pages - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 569
Display details on the broadcast Print Job Scan to Fax Job Internet Fax transmission. Address Start Time the broadcast job key. The job control number that appeared in the touch panel when scanning ended appears in "xxxx". Detail Broadcast0001 Address 002 EEE EEE 010 FFF FFF Start - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 570
machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 571
the key used to select the setting. Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Mono2 Quick File Special Modes - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 572
SCANNER/INTERNET FAX AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned Select the mode and display the image settings - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 573
is indicated as the send size. Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Quick File Color Mode Special Modes - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 574
SCANNER/INTERNET FAX Specifying the original scan size (Specify using a standard size.) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 575
/INTERNET FAX Specifying the original scan size (by numerical values) When scanning a Scan/Original OK Scan Size Auto 8½x11 100% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Scan Size] key. Scan/Original Auto 8½x11 OK Touch the [Size Input] key. 3 Manual - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 576
SCANNER/INTERNET FAX 5 Scan/Original Scan Size X17 Y11 2-Sided Booklet 2-Sided Tablet OK Send Size Auto Image Orientation Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerical values, the send size cannot be specified. • When the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 577
scan size, or when the scan size is specified by numerical values. • The send size cannot be specified when [TIFF-S] is selected for the format in Internet fax Touch the [Send Size] key. (1) 3 Scan/Original Auto Manual 5½x8½ 5½x8½R 8½x11 Manual 8½x11R 8½x13(216x330) 8½x14 11x17 (2) Specify - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 578
SCANNER/INTERNET FAX Scan/Original Scan Size 129% Send Size Auto 8½x11 11x17 (2) OK 4 2-Sided 2-Sided Booklet Tablet Image Orientation [OK] key. (1) The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size". 5-60 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 579
. Manual 3 Select this setting for a normal original (neither dark nor light). 4-5 Select this setting when the original consists of faint text. How to select the original image type (Scan mode, USB memory mode and Data entry mode) Setting Text/Prtd. Photo Text/Photo Text Photo Printed Photo - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 580
FAX Scan mode, USB memory mode, Data entry mode (2) (1) (3) Scan/Exposure Auto Manual 1 3 5 Original Image Type Text Text/ Prtd.Photo Printed Photo Photo OK Text/Photo Map Moiré Reduction Internet fax mode 3 (1) (2) (3) Internet Fax/Exposure OK Auto Manual the [Manual] scanning - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 581
(page 5-53) Scan mode, USB memory mode, Data entry mode (1) (2) Scan/Resolution OK 100X100dpi 200X200dpi 300X300dpi 400X400dpi 600X600dpi Select the resolution. (1) Touch the key of the desired resolution. (2) Touch the [OK] key. 2 Internet fax mode Internet Fax/Resolution (1) (2) OK - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 582
selected for the format in Internet fax mode, only [200X100dpi] or [200X200dpi] can be selected. System Settings (Administrator): Initial Resolution Setting This is used to change the default resolution setting. CHANGING THE FILE FORMAT Changing the format (Scan mode, USB memory mode and Data entry - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 583
SCANNER/INTERNET FAX (1) (2) Scan/File Format File Type PDF TIFF XPS Encry. Programmed Specified Pages per File Compression Mode None MH (G3) MMR (G4) OK B/W Color/Gray (1-99) Set the format. ● Scanning in Mono2 (1) Select the file type. To send a file using Encrypt PDF, touch the [Encry - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 584
SCANNER/INTERNET FAX 4 (3) Scan/File Format File Type Compression Ratio PDF Encry. Low keyboard screen. Enter a password (maximum of 32 characters) and touch the [OK] key. Scanning and transmission will begin. System Settings (Administrator): Initial File Format Setting This sets the default - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 585
fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet fax x 11" (A4) is scanned, the size will automatically be entered, Dual Page Scan, Card Shot, 2in1 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 586
or I-Fax destination is included. OK Read the displayed message and touch the [OK] key. A message does not appear in USB memory mode. Go to the next step. When a broadcast transmission is performed using mixed send modes, the image is sent in Mono2. Scan/Color Mode Auto Full Color 3 Grayscale - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 587
Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF 5-70). System settings (administrator): Default Preview You can specify whether or - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 588
FAX PREVIEW CHECK SCREEN This section explains the preview check screen. Preview (1) 0001 /0010 (2) B/W Function Rev. (3) Display Rotation Start Sending (4) (5) (6) (1) Preview image A preview of the scanned the actual print result. • The preview image reflects certain scanning and special - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 589
are entered and the base screen reappears. ☞ Internet fax mode (page 5-72) Scan mode, USB memory mode, Data entry mode 1st screen 2nd screen Scan/Special Modes OK Scan/Special Modes OK (1) (2) Program Erase (3) Dual Page Scan (4) (5) Suppress (6) 1 Timer Background Card Shot - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 590
keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry mode" (page 5-71). 1st screen 2nd screen Internet Fax/Special Modes OK Internet Fax/Special Modes OK Program Timer (1) Erase 2in1 Dual Page - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 591
SCANNER/INTERNET FAX STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 592
the [OK] key. 4 Program:Program 1 [email protected] Scan Internet Fax Original Fax Scan: USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Quick File Color Mode Special Modes Mono2 Preview - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 593
FAX ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning document glass. Specify the destination. ☞ ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify the destination. Go to step 3. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 594
FAX (1) Scan replace it with the next page and press the [START] key. Repeat until all pages have been scanned and then press the [Read-End] key. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation default erase width - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 595
of A3 original Centerline of 11" x 17" original The page on this side is scanned first. 11" x 17" (A3) Centerline of original Specify the destination. ☞ ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify the destination. Go to step 3. 5-77 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 596
and press the [START] key. Repeat until all pages have been scanned and 5 then touch the [Read-End] key. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • To erase shadows caused by the binding of a book or other - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 597
SCANNER/INTERNET FAX SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets , when the document filing function is used, the scanned original and settings are stored on the built-in hard drive.) • This function cannot be used in USB memory mode. 1 Place the original. Place the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 598
SCANNER/INTERNET FAX (1) Scan/Special Modes Timer (2) (3) OK Cancel OK Day of the to indicate that scanning is finished. The original is scanned into memory. The original cannot be scanned at a specified time. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • The time - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 599
This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing glass. Specify the destination. ☞ ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify the destination. Go to step - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 600
SCANNER/INTERNET FAX (1) (2) 4 Scan/Special Modes OK Suppress Background Cancel OK Light areas of that scanning is finished. When the original is scanned in [Mono2], the suppress background function will not operate. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 601
FAX SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 602
SCANNER/INTERNET FAX Scan/Special the original size to the default size, touch the [Size scan the front side of the card. 5 To cancel scanning... Press the [STOP] key ( ) to cancel the operation. Turn the card over and Press the [START] key to scan the reverse side of the card. 6 Before scanning - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 603
SCANNER/INTERNET FAX Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Touch the [Read-End] key. 7 Configure Read-End If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 604
FAX SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan the tray. Specify the destination. ☞ ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify the destination. Go to step 3. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 605
FAX 4 (1) Scan/Special Modes Program Timer Job Build Original Count Erase Suppress Background Mixed Size Original File Dual Page Scan Card Shot Slow Scan all originals have been scanned. 6 To cancel scanning... Press the [STOP] key ( ) to cancel the operation. All scanned data will be cleared. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 606
FAX SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning 5-18) 2 When scanning to USB memory, there is no - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 607
setting to auto and then touch the [Mixed Size Original] key again. Press the [START] key. Scanning begins. A beep will sound to indicate that scanning is finished. 5 To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • Once mixed size originals has been selected, an original - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 608
SCANNER/INTERNET FAX SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A BC D ABCD 1 When using USB memory mode, connect the USB memory device to the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 609
Touch the [OK] key. Press the [START] key. Scanning begins. A beep will sound to indicate that scanning is finished. 5 To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • When this function is selected, automatic 2-sided scanning is not possible. • Rotate cannot be used when - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 610
original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. • This function cannot be used in USB memory mode. • The setting can be enabled separately for each mode. Indicator 1 line - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 611
SCANNER/INTERNET FAX Press the [START] key. Scanning begins. 5 To cancel scanning... Press the [STOP] key ( ) to cancel the operation. All scanned data will be cleared. (A) (B) XX pages of original have been scanned. Send the scanned data? (P.x) Cancel OK 6 When scanning ends, check the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 612
FAX STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. 1 Originals Position of stamp Originals are scanned 18) 2 When scanning to USB memory, there is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 613
to cancel the operation. • When two-sided originals are used, the front of each original is stamped twice. • If an error occurs during scanning, an original that was not scanned may be stamped. • When the "O" mark that is stamped on originals starts to become faint, replace the stamp cartridge. For - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 614
scanned, the blank pages can be detected and automatically eliminated from transmission. Blank pages Send Blank pages are not sent • This function cannot be used in Internet fax . ☞ ENTERING DESTINATIONS (page 5-18) 2 When scanning to USB memory, there is no need to specify the destination - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 615
SCANNER/INTERNET FAX Scan/Special Modes Blank Page Skip (1) (2) OK Cancel OK 4 Skip Back Shadow]. (2) Touch the [OK] key. Press the [START] key. Scanning begins. • If the original was placed on the document glass, replace it with the next original and press the [START] key. When all - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 616
sent together as a single page. Portrait-oriented originals Transmission 1 2 1 2 Landscape-oriented originals Transmission 1 1 2 2 This function cannot be used in scan mode, USB memory mode, or data entry mode. Place the original. When placing the originals, orient them as shown below - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 617
the [OK] key. 5 Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Address Entry Exposure Auto Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes Quick File Preview I-Fax Manual Reception Touch the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 618
even-numbered page of the original, only the exposure can be changed.) To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • Transmission is not possible at a size smaller than the original size. • The 2in1 function cannot be used when the original is other than 8-1/2" x 11 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 619
MODES (page 5-71) Internet Fax/Special Modes Transaction Report (1) Cancel (2) OK OK Select print conditions. (1) Select the print conditions. (2) Touch the [OK] key. 4 Always Print Print at Error Print Original Image Do not Print • The print conditions for a transaction report are - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 620
. The factory default setting is . Single Sending: Print Out All Report/ Print Out Error Report Only /No Printed Report Broadcasting: Print Out All Report /Print Out Error Report Only/No Printed Report Receiving: Print Out All Report/Print Out Error Report Only/ No Printed Report • System - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 621
touched to display the job status screen. Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Mono2 Quick File Special - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 622
the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below). Job queue screen (1) Print Job Scan to Fax Job Internet Fax Address Set Time Pages Status 1 Broadcast0001 10:00 04/01 020/003 Connecting 2 AAA AAA 3 BBB BBB 10:05 04/01 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 623
Scan to E-mail or Inbound routing error Scan to FTP Scan to Network Folder Scan to Desktop Internet fax transmission Internet fax reception PC-I-Fax is being re-attempted due to a communication error or other problem. "Report Wait" An Internet fax has been sent for which a receive report was - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 624
attached file, and thus printing was not possible. "Rejected" An Internet fax was sent from a party that is blocked. "NGxxxxxx" Transmission/reception was not successful because a communication error occurred (a 6-digit error code appears in xxxxxx.) "Error" An error occurred while the job was - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 625
TO A NETWORK ADDRESS (Inbound Routing Settings) (page 5-117) • Received Internet fax is not printed "Receiving" appears while the Internet fax is being received. When reception is completed, the job moves to the job queue of the job status screen of scan mode. • Received Internet fax is printed When - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 626
function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job at which communication began. Status: Description of failure (error) The [Retry] key can be touched to a Scan to FTP address, Scan to Network Folder address, or Scan to Desktop address. 5- - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 627
that is being transmitted or is waiting to be transmitted. JOB STATUS Press the [JOB STATUS] key. 1 2 (1) (1) Print Job Address 1 Broadcast 2 AAA AAA 3 BBB BBB 4 CCC CCC Scan to Fax Job Internet Fax Set Time Pages Status 10:00 04/01 020/003 Connecting 10:05 04/01 000/001 Waiting - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 628
the other jobs, follow the steps below. JOB STATUS Press the [JOB STATUS] key. 1 (1) (1) Select the job to which you wish to give Print Job Scan to Fax Job Internet Fax priority. Address 1 Broadcast 2 AAA AAA Set Time Pages Status 10:00 04/01 020/003 Connecting 10:05 04/01 000/001 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 629
reception. REJECTED An Internet fax was sent from a party printing was not possible. FAIL xx (xxxx) The transaction failed due to a communication error. First 2 digits of communication error number: Error code from 00 to 99. Last 4 digits of communication error number: Code for use by service - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 630
the machine has run out of paper or toner, received Internet faxes can be forwarded to and printed by another previously stored Internet fax machine. • System Settings (Administrator): I-Fax Default Settings These settings are used to select how received faxes are handled when the [POWER] key ( ) is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 631
and retrieve received faxes. Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: Auto USB Mem. Scan PC Scan Auto Send: Auto Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes Quick File Preview I-Fax Manual Reception If - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 632
received automatically or manually. • If "Fax Data Receive/Forward" is enabled in the system settings so that received faxes are forwarded to another machine, faxes retained in memory are also forwarded. At that time, the same password entry screen will appear as for printing. Forwarding will not - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 633
in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image. * The factory default setting is disabled. Depending on the size of the received data, part of the image - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 634
check screen. Image Check AAA AAA 04/04/2010 10:28 SCANNER/INTERNET FAX Back 1 / 3 Display Rotation 0001 0010 (1) (2) (3) (1) Information to all pages in the file, not just the displayed page. (5) [Print] key Touch to start printing. (6) Display zoom key Use this to set the zoom ratio of the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 635
server address, desktop address, or network folder address. When this function is enabled, you can also have received Internet faxes forwarded without printing them. The machine Forwarding Received Internet fax When faxes forwarded using this function are printed at the forwarding destination, the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 636
the machine to print the forwarded faxes. To have all received faxes printed before being forwarded, select "Print Out All Report" in "Print Style Setting". To have received faxes printed only when an error prevents forwarding, select "Print at Error". If an error occurs when [Not Print and Forward - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 637
Select the sender whose faxes will be forwarded. • To forward all received faxes, select [Forward All network folder addresses can be stored). (8) Click [Submit]. • When selecting senders from the "Sender Number/Address Setting" list, you can use the [Shift] key or the [Ctrl] key on your keyboard - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 638
SCANNER/INTERNET FAX (2) Specifying forwarding tables to be used. To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 639
application to scan an image. • Scanning in PC scan mode is only possible when the scanner driver has been installed from the "Software CD-ROM" using the integrated installer. For the procedures for installing the scanner driver and configuring settings, see the Software Setup Guide. • This function - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 640
FAX Scan Internet Fax Fax USB Mem. Scan PC Scan Touch the [PC Scan] tab to switch to PC Scan mode. This machine is in the PC scan mode. Do not remove the original. If the [PC Scan (1) Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 641
SCANNER/INTERNET FAX Select [Acquire Image] from the [File] menu. The scanner driver opens. 5 5-123 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 642
, select "Web Pages", "Photo", "FAX" or "OCR" depending on the original type and your scanning purpose. If you wish to change the scanned. You can also set the scanning area in the preview window with your mouse. (3) Click the [Preview] button. The preview image will appear in the scanner driver - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 643
orientation that appears in the preview window. [Image Size] button: Click this button to specify the scan area by entering numerical values. Pixels set the scanning area to the entire preview image. • For further information on the scan settings, click the button to open scanner driver Help. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 644
[At the machine] 9 This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Exit 10 PC scan in progress. Finish PC scan mode? No Yes SCANNER/INTERNET FAX Touch the [Exit] key in the touch panel. Touch the [Yes] key. 5-126 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 645
solution environment can be built. Metadata (XML file) Scan to Desktop Client PC that uses Network Scanner Tool Image file Server Scan to E-mail Scan to FTP Scan to Network Folder Fax server, document management software, workflow application, encryption server, etc. Using the application - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 646
Network Scanner Tool User's Guide (PDF format) on the "Sharpdesk/Network Scanner Utilities" CD-ROM. • For information on the license agreement and how to use the CD-ROM that accompanies the application integration module, see the separate "Sharpdesk license kit" manual. • Using third party software - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 647
Fax Scan: Data Entry Auto 8½x11 Send: Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Auto Switch to data entry mode and display the metadata set screen. (1) Touch the [Data Entry] tab. (2) Touch the [Metadata Entry] key. Address Review File Format PDF PDF default - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 648
default Scan Internet Fax Fax Data Entry Select image settings and any other Address Book Original Scan: Auto 8½x11 Send: Auto settings, and perform the scan send Address Entry Exposure Auto Text procedure. Send Settings Resolution 200X200dpi 6 Address Review File Format PDF PDF - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 649
, metadata delivery using document filing can be performed in [Document Operations] in the Web pages. METADATA FIELDS The following three types appearing in the e-mail "Subject" line, or job name on the fax cover sheet. When the user enters a [Subject] in the send settings screen in the touch panel - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 650
of all destinations (Scan to E-mail, Scan to FTP, Scan to Desktop, Scan to Network folder, Internet Fax, Fax, and Group) PULL SCAN FUNCTION (TWAIN) SPECIFICATIONS Supported protocol Supported client PC operating systems Color modes Resolution settings Scanning area TCP/IP (IPv4) Windows 2000 / XP - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 651
copy or fax job, or the data of a print job, Scan to HDD 6-23 USING STORED FILES SEQUENCE FOR USING A STORED FILE. . . . . . 6-24 FOLDER AND FILE SELECTION SCREENS . . . . 6-26 • FOLDER SELECTION SCREEN 6-26 • FILE SELECTION SCREEN 6-27 SELECTING A FILE 6-29 • JOB SETTINGS SCREEN 6-30 PRINTING - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 652
using a stored file Print Send Fax Print Copy Hard drive Scan to HDD Hard drive Document information used in any of the modes is saved to the hard drive as a file. A stored file can be printed. A stored file can also be sent as a fax or sent to another computer over a network. A stored file - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 653
? Daily report Business forms? trip forms? File Retrieve Scan to HDD Main Folder HDD Status Ex Data Access Search Back File Name Paid All Files User Name Name 1 Name 1 Name 1 Name 1 Name 1 Date 1 04/04/2010 2 04/04/2010 04/04/2010 04/04/2010 04/04/2010 Multi-File Print Application forms - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 654
file name are automatically assigned to each job. Main Folder Documents scanned using the [File] key are stored in this folder. When you store a job in the Main folder, you can specify a previously stored user name and assign a file name. A password can also be set when storing a file ([Confidential - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 655
that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Maximum number of pages Maximum number of files 20000 3000 Number of pages and number of files that can be stored in the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 656
the "Administrator Settings List" in the system settings (administrator). To check information on the folders selected for file deletion: Print the "Document Filing Folder List" in the system settings. When "Automatic Deletion of File Settings" is enabled in the system settings (administrator), all - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 657
user name must first be stored in "User List" in the system settings. File Name: A file name can be entered. Folder: Select which folder the file will be saved in. Confidential: A password • Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 658
to send. IMAGE SEND DOCUMENT FILING Resend Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto Send: Auto Address Entry Exposure Auto Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Mono2 Quick File Special - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 659
information on using document filing in print mode, see "CONVENIENT PRINTER FUNCTIONS" (page 3-53) in "3. PRINTER". Using document filing in PC-Fax/PC-I-Fax mode To use document filing in PC-Fax or PC-I-Fax mode, select document filing settings in the PC-Fax driver. For more information, see Help in - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 660
FTP server is stored or a USB memory device is connected to the machine. ☞ "DIRECTLY PRINTING FROM THE MACHINE" (page 3-57) in "3. PRINTER" (6) [Search] key Touch this key to search for a file stored in a folder. You can search using the user name, file name, or folder name. ☞ SEARCHING FOR A STORED - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 661
SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File" can be selected to save an image of the document to the Quick File folder. The image can retrieved at a later time, allowing - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 662
The selected copy settings are also saved. • To prevent accidental saving of the document, the message "The scanned data is stored in the quick file folder." appears for 6 seconds (default setting) after the [START] key is pressed. The message display time can be changed using "Message Time Setting - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 663
A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder. The image can retrieved at a later - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 664
and then press the [START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings Stored to: Main Folder When user authentication is used, the user name that was used for login is automatically selected. To cancel the File operation... Touch the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 665
to view the file without permission. Specifying a user name File Information Cancel OK 1 Confidential Password User Name User Unknown File Name Stored to Copy_04042010_112030AM Main Folder Touch the [User Name] key. When user authentication is used, the user name that was used for login is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 666
2 Stored to: Main Folder User 1 User 3 User 5 User 7 User 9 User 2 User 4 User 6 User 8 User 10 All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ OK 1 2 Select the folder in which you want to store the file. (1) Touch the key of the folder where you want to store the file. If a password has been set - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 667
set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys. File Information (1) (2) 1 Confidential Password User Name Name 1 File Name Stored to file-01 User 1 Cancel OK Enable the confidential property. (1) Select the [Confidential] checkbox - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 668
DOCUMENT FILING SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] tab is touched in document - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 669
or key to adjust the exposure level. When finished, touch the [OK] key. (3) Exposure Scan to HDD/Exposure Auto Manual 1 3 5 Original Image Type Text Text/ Prtd.Photo Printed Photo Photo OK Text/Photo Map Moiré Reduction (2) (A) (1) (1) Select the appropriate original type for - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 670
with black & white originals, set the color mode to [Auto] to have the color mode change appropriately for each original. Full Color The original is scanned in full color. This mode is best for full color originals such as catalogues. Even when the original is black and white, it is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 671
each setting, see "SPECIAL MODES" (page 5-71) in "5. SCANNER / INTERNET FAX". (1) (2) (3) Scan to HDD/Special Modes OK Special Modes Erase Job Build Original Count Dual Page Scan Mixed Size Original Card Shot Slow Scan Mode (4) (5) (6) (7) (1) [Erase] key The erase function is used to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 672
right or left by 90 degrees. The rotation applies to all pages in the file, not just the displayed page. (4) [Start Storing] key This starts Scan to HDD. (5) Display zoom key Use this to set the zoom ratio of the displayed image. Changes from the left in the order "Full Page - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 673
When Scan to HDD is performed without appending file information, the following user name and file name are automatically assigned to the file. User Name: User Unknown File Name: Mode_Month-Day-Year_Hour-Minute-Second (Example: HDD_04042010_112030AM) Stored to: Main Folder When user authentication - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 674
how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE Scan to HDD Folder Select HDD Status Ex Data Access Main Folder Quick File Folder User 1 User 3 User 5 User 7 User 9 All Folders ABCD EFGHI User 2 User 4 User 6 User 8 User - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 675
-05.tiff Switch Display All Files User Name Name 1 Name 2 Name 3 Name 4 Name 5 Date 1 04/04/2010 2 04/04/2010 04/04/2010 04/04/2010 04/04/2010 Multi-File Print • Select the folder in the folder selection screen. When the folder is selected, the files in the folder will appear. Select the file - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 676
. The password must be entered. (4) Index tabs All folders appear on the [All Folders] tab. Touch a tab to display the custom folders whose initials (set in "Document Filing Control" in the system settings) match the letters on the tab. (5) [My Folder] key This key appears when user authentication - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 677
Scan to Desktop PC-I-Fax transmission Print Scan to HDD Scan to Network Folder Thumbnail screen The first page of thumbnail images of the stored files appears. The confidential icon ( ) will appear instead of a thumbnail image for files stored as confidential files. (2) [File Name] key, [User - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 678
in a folder for printing. ☞ MULTI-FILE PRINTING (page 6-33) (7) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnails can be changed in "Sort Order". Select "Date ", "Date ", "File Name ", "File Name ", "User Name ", or "User Name ". The - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 679
SEND DOCUMENT FILING File Retrieve Scan to HDD Folder Select HDD Status Ex Data Access Main Folder User 1 User 3 User 5 User 7 User 9 All Folders ABCD Quick File Folder EFGHI User 2 User 4 User 6 User 8 User 10 JKLMN OPQRST UVWXYZ Search 1 2 Select the folder that contains the file you - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 680
this key to print the selected file. ☞ PRINTING A STORED FILE (page 6-31) (4) [Move] key Use this procedure to change the location of a file (move a file to a different folder). ☞ MOVING A STORED FILE (page 6-41) (5) [Send] key This is used to send a stored file by fax, Internet fax, scan send, or - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 681
" (page 6-32). • When a long size document is stored from Scan to HDD or scan mode, the file cannot be printed. A file stored from scan mode that included fax mode or Internet fax mode destinations in a broadcast transmission can be printed. • If print settings are changed when a stored file is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 682
size. (2) [Output] key Use this key to select Sort, Group or Staple Sort, and to select the output tray. (3) [2-Sided] key Use this key to select the orientation of the image on the reverse side of the paper for 2-sided printing. To have the front and back images oriented in the same - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 683
, touch the [Select All] key. The [Batch Print] key can be used to print all files of a particular user in a folder or all files that have the same password in a folder. For more information, see "Batch printing" (page 6-35). • Multi-file printing of confidential files is not possible. • A file - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 684
and change the number with the numeric keys. (3) Touch the [Print and Delete the Data] key or the [Print and Save the Data] key. If the [Print and Delete the Data] key is touched, the files will be automatically deleted after printing. If the [Print and Save the Data] key is touched, the files will - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 685
DOCUMENT FILING Batch printing All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is touched, it changes into the [Batch Print] key. 1 Multi-File Print File Name file-01 file-02 file-03 file-04 file-05 Switch Display Select All - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 686
Cancel Cancel OK 1 (1 999) Apply the Number from Stored Setting of Each Job. (1) (2) (3) 6 Batch Print User 1/ All Files User Name Password Name 1 Delete the Data Cancel Print and Delete the Data Print and Save the Data Change PRT.No. To set the number of copies, touch the [Change PRT.No - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 687
using a selected resolution setting. In this event, try changing the resolution. However, when sending a stored file by Internet fax, transmission may not be possible even if the resolution is changed. • A scanned file that was saved in [High Capacity Mode] cannot be transmitted. 6-37 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 688
enter an address when sending a file in scan mode or Internet Fax mode. In fax mode this appears as the "Sub Address" key. Use this key to enter a sub-address and password for F-code communication. (4) [Send Settings] key This key appears in scan mode and Internet fax mode. Touch the key to enter - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 689
or automatically or manually deleted. Three Print Move Name 1 8½x11 Cancel B/W Send Delete Property Change Image Check Detail Touch the [Property Change] key. (1) Job Settings / Property Change file-01 Name 1 (2) Cancel 8½x11 OK B/W 2 Sharing Confidential Protect Password - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 690
property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". • A file that is set to "Protect" can be changed to "Sharing" or "Confidential". However, a "Protect" file that - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 691
1 3 User 3 User 5 User 7 User 9 User 2 1 2 User 4 User 6 User 8 User 10 All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ The above screen shows the custom folders as an example. Select the destination folder. (1) Touch the key of the folder to which you want to move the file. If a password is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 692
DOCUMENT FILING 4 Job Settings / Move file-01 Name 1 Select the folder the file is moved to. File Name Move to: file-01 User 2 8½x11 Cancel Mono2 Move Touch the [Move] key. A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 693
Select the file that you wish to delete and touch the [Delete] key. ☞ SELECTING A FILE (page 6-29) 1 Job Settings file-01 Select the job. Print Move Name 1 8½x11 Cancel B/W Send Delete Property Change Image Check Detail Touch the [Delete] key. Delete the file data? Name 1 2 file-01 No - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 694
image, part of the image may be clipped off in the image check screen on the touch panel. 1 Job Settings file-01 Select the job. Print Move Name 1 8½x11 Cancel B/W Send Delete Property Change Image Check Detail Touch the [Image Check] key. Image Check file-01 2 Back Check the image of - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 695
file is shown; the displayed page cannot be changed. • When the scan data of a long original is displayed, the edge of the image may rotation applies to all pages in the file, not just the displayed page. A print file cannot be rotated. (5) [Detail] key This shows the detailed information screen. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 696
Stop/Delete Print Job Scan to Fax Job Internet Fax Select the . Select and perform the desired operation. ☞ JOB SETTINGS SCREEN (page 6-30) ☞ PRINTING A STORED FILE (page 6-31 If user authentication is enabled, and the [Call] key is touched when no users are logged in, the user authentication - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 697
results] 1 (1) (2) COPY IMAGE SEND DOCUMENT FILING File Retrieve Scan to HDD Folder Select HDD Status Ex Data Access Main Folder User 1 User 3 User 5 User 7 User 9 All Folders ABCD Quick File Folder EFGHI User 2 User 4 User 6 User 8 User 10 JKLMN OPQRST UVWXYZ Search 1 2 Open the file - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 698
. To search for files of the selected user name that have a certain password, touch the [Password] key and enter the password. (It is not possible to search using a password only.) Using the file name or folder name to search Enter the file name or folder name in the text entry screen that appears - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 699
DOCUMENT FILING Search User Name Name 1 File or Folder Name Password file-01 4 Cancel Start Search Touch the folder key is touched, a list of the files in the folder appears. Touch the desired file in the list. • You can also use the Web pages to search for a file. Click [Document Operations - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 700
04/04/2010 04/04/2010 Multi-File Print Touch the [Search] key. Search 3 User Name File or Folder Name Password Search within Current Folder Cancel Start Search Touch the [User Name] key or the [File or Folder Name] key. If you know the user name, touch the [User Name] key and go to "Using the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 701
] key can be touched. To search for files of the selected user name that have a certain password, touch the [Password] key and enter the password. (It is not possible to search using a password only.) Using the file name or folder name to search Enter the file name in the text entry screen that - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 702
(1) (2) Cancel Start Search User Name Name 1 File or Folder Name Password file-01 Search within Current Folder 5 Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . To search only files that are in the current folder, select the [Search within - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 703
7-21 • Program 7-22 Fax Data Receive/Forward 7-23 • I-Fax Settings 7-23 Printer Condition Settings 7-24 • Printer Default Settings 7-24 • PCL Settings 7-25 • PostScript Setting 7-26 Document Filing Control 7-27 USB-Device Check 7-28 User Control 7-28 • Modify User Information 7-28 SYSTEM - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 704
Network Settings 7-76 Printer Settings 7-77 • Default Settings 7-77 • Interface Settings 7-78 Image Send Settings 7-79 • Operation Settings 7-79 • Scan Settings 7-83 • I-Fax Settings 7-85 Document Filing Settings 7-89 • Other Settings 7-89 • Document Output Options 7-91 • Automatic - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 705
settings (paper size and paper type) • Storing destinations for the fax and scanner functions • Settings related to the printer function • Creating folders for document filing • Displaying the number of pages printed, scanned, and faxed. For more information, see "SYSTEM SETTINGS (GENERAL)" (page - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 706
Methods This section explains special operation methods that are common to all system (3) (Search number entry box) To search for an address, touch and enter a search number. When a user is searched for, the icon changes to . (4) [Back] key Returns you to the previous screen. (5) Select - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 707
screen appears on the touch panel. System Settings Total Count Paper Tray Settings Printer Condition Settings Default Settings Address Control Document Filing Control Admin Password Exit List Print (User) Fax Data Receive/Forward USB-Device Check Touch the item in this screen that you wish to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 708
(US) 7-11 7-12 List Print (User) Item ■ List Print (User) ● All Custom Setting List ● Printer Test Page ● Sending Address List* ● Document Filing Folder List * When the facsimile, network scanner, or Internet fax function is available. Factory default setting - - - - Page 7-12 7-6 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 709
, network scanner, or Internet fax function is available. Fax Data Receive/Forward Item ■ Fax Data Receive/Forward* ● I-Fax Settings Reception Start Manual Reception Key in Initial Screen Forward Received Data * When the fax or Internet fax function is available. Factory default setting - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 710
Set Setting PCL Font Setting PCL Line Feed Code Wide A4 ● PostScript Setting*2 Print PS Errors Binary Processing *1 When the printer function is available. *2 When the PS3 expansion kit is installed. SYSTEM SETTINGS Factory default setting 1 Portrait 8-1/2" x 11" Varies depending on the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 711
■ Document Filing Control Factory default setting Page 7-27 USB-Device Check Item ■ USB-Device Check Factory default setting - Page 7-28 User Control Item Factory default setting Page ■ User Control* 7-28 ● Modify User Information - 7-28 * When user authentication is enabled and the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 712
sheet is counted as two pages when two-sided scanning is performed. • Stapler (when a finisher or saddle stitch finisher is installed) Two-position stapling and pamphlet stapling are counted as "2". • The items displayed (or printed) will vary depending on the machine specifications and peripheral - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 713
SYSTEM SETTINGS Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] key and take place when daylight saving time begins. Date Format The format used to print the date on lists and other output can be changed. Item Settings Current - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 714
the settings and information stored in the machine can be printed. Touch the [List Print (User)] key and select the settings. List name Description All Custom Setting List This list shows the hardware status, software status, printer condition settings, paper tray settings, and total counts - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 715
Disable Staple Back Change 1 6 Disable Punch Copy Print Feeding Approved Job Fax I-Fax Doc. user type, [Fax] and [Internet Fax] cannot be selected. • If the paper size specified here is different from the size of paper that is loaded in a tray, a problem or misfeed may result when printing - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 716
Paper Type Size Tray 1 Tray 2 Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Color, User Type 8-1/2" x 11", A4 8-1/2" x 11", A4 2. 8-1/2" x 11", A4, B5 (Paper size changeover is performed by a service technician) Tray 5 (When MX-LCX3N is installed) 11" x 17", 8-1/2" x 14", 8-1/2" x 11 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 717
. Up to 7 paper types can be stored. Item Description Type Name Store any name. The factory default names are "User Type 1" - "User Type 7". Fixed Paper Side Disable Duplex Disable Staple Disable Punch Enable this setting when paper with a front and reverse side is used. Enable this setting - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 718
you can store that paper size. Storing the paper size saves you the trouble of setting the size each time you need to use it. Up from 5-1/2 " to 17". The factory default setting is 17". The Y dimension can be set to a value from 5-1/2" to 11-5/8". The factory default setting is 11". "Size Input-AB" - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 719
Destination from Operation Panel" (page 7-80) is enabled in the system settings (administrator) for a function, addresses cannot be stored for that function. • To store addresses for Scan to FTP, Scan to Network Folder, and Scan to Desktop... Store Scan to FTP and Scan to Network addresses in - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 720
Ratio (Color/Grayscale):Select the compression ratio for color/grayscale transmission. Items appearing when an Internet fax address is stored I-Fax Address Enter an Internet fax address (max. 64 characters). File Format Compression Mode: Select the compression mode for transmission. Request - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 721
e-mail address of the receiving machine is "user@sample_domain.com" and the host name is "HOST" Enter "user@HOST" in the [Direct SMTP Address] text that when an Internet fax address is directly entered, the compression mode and reception report cannot be selected. • Address Review: This displays a - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 722
2 AAA AAA BBB BBB CCC CCC DDD DDD 3 EEE EEE FFF FFF 4 5 6 SYSTEM SETTINGS Touch the [Address Book] key. Touch the [Add New] key. Select "Group" from the [Address Type] list. Set the [Group Name], [Initial], and [Key Name] settings. (Other settings can be adjusted as necessary.) Use the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 723
of a custom index can be changed for greater ease of use. Delete the previously entered name and enter a new name (maximum of 6 characters). The factory default names for the custom indexes are "User 1" to "User 6". 7-21 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 724
stored addresses. Touch the [Setup] key to open the condition settings screen for an address. Select the mode in which the address is used (Internet fax, scan, etc.) When a mode is selected, the settings for that mode appear. Frequently used settings can be stored in the same way as when they are - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 725
in Initial Screen This displays the [I-Fax Manual Reception] key in the base screen of Internet fax mode. Forward Received Data When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another Internet fax machine. • To store a forwarding address - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 726
does not have the provided print driver installed). When printing using the printer driver, the printer driver settings take precedence over the printer condition settings. Settings Copies Orientation Item Default Paper Size Default Output Tray Default Paper Type Initial Resolution Setting - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 727
This function may not take effect with some print methods.) *4 Only effective when printing PDF, JPEG, and TIFF files. PCL Settings This Code Wide A4 Description Specify the symbol set used for printing. Use this to select the font used for printing. This setting is used to select how the printer - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 728
SYSTEM SETTINGS PostScript Setting When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and whether or not the PostScript data is received in binary format. Settings Item Print PS Error Binary Processing Description Selections When - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 729
be deleted. Either move the files to a different folder or delete them before deleting the folder. Settings Item Folder Name Initial of Folder Password of Folder Select User Name Description Enter a name (maximum of 28 characters) for the custom folder to be created. A name cannot be stored if - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 730
Information The information of the currently logged in user can be edited. Settings Item User Name Initial Index Login Name Password My Folder E-mail Address Authentication Settings Pages Limit Group Authority Group Favorite Operation Group User Number Deleting an account Description Edit the name - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 731
Count Paper Tray Settings Printer Condition Settings Default Settings Address Control Document Filing Control Admin Password Exit List Print (User) Fax Data Receive/Forward USB-Device Check Touch the [Admin Password] key. System Settings Admin Password Cancel OK Enter the administrator - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 732
for the authentication method, the [E-mail Address] key will appear below the "User Name". • For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Start Guide. • This completes the administrator login procedure. The system settings (administrator) can be - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 733
. For more information on login procedures when user authentication is enabled, see "USER AUTHENTICATION" (page 1-17) in "1. BEFORE USING THE MACHINE". • To logout... Press the [LOGOUT] ( ) key. (Except when entering a fax number or when using PC scan mode.) (If Auto Clear activates, logout will - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 734
login Default Network Authentication Server Setting Disabled Disabled - Perform LDAP server access control. Disabled Display Usage Status after Login - User Information Print - ● User List - ● Page Limit Group List - ● Authority Group List - ● Favorite Operation Group List - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 735
Energy save Item ■ Energy Save ● Toner Save Mode Print* Copy ● Auto Power Shut-Off ● Auto Power Shut-Off Timer ● Preheat Mode Setting * When the printer function is availabe. Operation Settings Item ■ Operation Settings ● Other Settings Keys Touch Sound Key Touch Sound at Initial Point - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 736
Remote Software Operation Operational Authority View Password Entry Screen SYSTEM SETTINGS Factory default setting Address Review File Quick File Page - - - - - All Disabled Full Page Scan Send: Full Page Internet Fax Send: Full Page Fax Send: Full Page Data Entry: Full Page USB Memory Scan - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 737
Operation by User who Has Password Operational Authority Prohibited View Password Entry Screen Display in Both PC and MFP ● Soft Keyboard Template Setting - *1 This cannot be set on the machine. Set this in the system settings in the Web pages. *2 When the network Factory default setting - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 738
Edge Clearance Width Center Clearance Width Card Shot Settings Original Size Fit to Page Automatic Saddle Stitch* Initial Tab Copy Setting 7-36 Factory default setting Disabled Disabled Disabled Disabled Disabled 16 - 23 lbs. (60 - 89g/m2) Page 7-72 7-72 7-72 7-72 7-72 7-72 Factory - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 739
is Supplied the Paper 600dpi x 600dpi Scanning Mode for Document Feeder Quick Scan from Network Settings ■ Network Settings ● IPv4 Settings ● IPv6 Settings ● Enable TCP/IP ● Enable NetWare ● Enable EtherTalk ● Enable NetBEUI ● Reset the NIC ● Ping Command Item SYSTEM SETTINGS Factory default - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 740
Disabling of USB Memory Direct Print Disabling of Network Folder Direct Print ● Interface Settings Hexadecimal Dump Mode I/O Timeout Enable USB Port USB Port Emulation Switching Enable Network Port Network Port Emulation Switching Port Switching Method * When the printer function is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 741
of Display Order Hold Setting for Received Data Print Default Verification Stamp Erase Width Adjustment • Edge Clearance Width • Center Clearance Width Settings to Disable Registration Disable Registering Destination from Operation Panel Disable Registering Destination on Web Page - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 742
(FTP/Desktop/Network Folder) Bcc Setting • Enable Bcc • Display Bcc Address on the Job Status Screen Disable Scan Function • USB Memory Scan • PC Scan Pre-Setting Mail Signature Default Address Setting ● I-Fax Settings*2 I-Fax Default Settings Auto Wake Up Print Compression Setting - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 743
is available. *2 When the Internet fax expansion kit is installed. *3 When the facsimile expansion kit is installed. *4 When network connection is enabled. SYSTEM SETTINGS Factory default setting Print Out Error Report Only Print Out All Report No Printed Report Disabled Disabled Disabled Disabled - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 744
Original Image Type Moiré Reduction Initial Resolution Settings Scan Complete Sound Setting Default Output Tray*1 Disable Stamp for Reprinting Batch Print Settings Selection of [All Users] is not allowed. Selection of [User Unknown] is not allowed. Erase Width Adjustment Edge - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 745
. PC-Fax)*5 Scan to HDD Fax Send*5 Copy Scan Send*3 Internet Fax Send (Incl. PC-I-Fax)*4 Fax Send (Incl. PC-Fax)*5 Scan to HDD ● Automatic Deletion of File Settings *1 When finisher or saddle stitch finisher is installed. *2 When the printer function is available. *3 When the network - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 746
(Administrator) Item ■ List Print (Administrator) ● Administrator Settings List ● Image Sending Activity Report ● Data Receive/Forward List*1 ● Web Settings List*2 ● Metadata Set List*3 *1 When the network scanner function is available. *2 When network connection is enabled. *3 When the application - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 747
Auto Paper Selection ● Printer Settings*1 Prohibit Notice Page Printing Prohibit Test Page Printing Exclude Bypass-Tray from Auto Paper Select Disabling of USB Memory Direct Print Disabling of Network Folder Direct Print SYSTEM SETTINGS Factory default setting Disabled Disabled Disabled - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 748
Direct Entry Disable PC-I-Fax Transmission*7 Disable PC-Fax Transmission*8 ● Document Filing Settings Disable Stamp for Reprinting Batch Print Settings Selection of [All Users] is not allowed. Selection of [User Unknown] is not allowed. *1 When the printer function is available. *2 When - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 749
SYSTEM SETTINGS Product Key Item Factory default setting ■ Product Key* ● Serial Number - ● Network Scanner Expansion Kit - ● Printer Expansion Kit - ● PS3 Expansion Kit - ● Internet Fax Expansion Kit - ● E-mail Alert and Status - ● Application Integration Module - ● Application - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 750
Account Control Enable Authentication by External Server Disabled Disabled ● USB Driver Settings*2 External Keyboard USB Memory Level of Encryption Internal driver Internal driver None ● Job Priority Preference Printing *1 When the external account module is available. *2 When the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 751
function eliminates the bother of logging in but still allows the settings of the selected user (network settings, favorite operations, etc.) to be applied. You can also allow users other than the auto login user to temporarily log in and work using their own authority and settings. To allow other - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 752
Operation Panel] in the Web page menu. Automatically print stored jobs after login When retention is enabled in the printer driver and print data has been spooled to the machine, you can have the spooled print data automatically print out when the user who enabled retention logs in. Default Network - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 753
Setting Folder name of user folder stored in the machine. Do not enter if the default folder is specified. The names of attributes that the machine obtains from the LDAP server can be changed in "Pages Limit Group", "Authority Group", "Favorite Operation Group", and "My Folder" in "Network Settings - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 754
, authority group, favorite operations group, and my folder. • If the access control obtained from the LDAP server is not registered in the machine, the factory default user authority will be applied. • When this function is not enabled and a user is authenticated by network authentication as a non - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 755
a print job is executed using invalid user information. (This cannot be selected in the login user screen.) For settings related to each of the users, see the following table. User Name Administrator User Other User Login Name admin users Other Password (See the Start Guide.)* 1 users - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 756
55). Authority Group Specify the authority of the user by selecting one of the stored authority groups. The factory default setting is [User]. For more information, see "Authority Group List" (page 7-56). Favorite Operation Group The favorite operation group that will be applied at login appears - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 757
Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit on the settings, see "Settings". To return a group to the factory default state, set "Select the Group Name to be the Registration Model" to "Unlimited - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 758
for the group. For information on the settings, see "List of settings and factory default settings of template groups" (page 7-57). To return a group to the factory default state, select [Return to Administrator Authority], [Return to User Authority], or [Return to Guest Authority]. 7-56 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 759
Modes Usage Printer Printer Approval Setting FTP Pull Print USB Memory Direct Print Network Folder Pull Print Image Send Approval Settings for Each Mode • E-mail • FTP • Desktop • Network Folder • USB Memory • PC Scan • Internet Fax Send • PC-I-Fax Send • Fax Send • PC-Fax Send Color Scan Special - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 760
Print [1-Sided/2-Sided Approved] [1-Sided/2-Sided Approved] Output Approval Settings All allowed All allowed MFP Settings System Settings Operational Authority System Settings*1 Allowed*2 Only user Custom Link Setting Prohibited Operation Manual Download Allowed *1 For information on - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 761
the language that appears on the keyboard. Select the color pattern used in the touch panel. When retention is enabled in the printer driver and print data has been spooled to the machine, you can have the spooled print data automatically print out when the user who enabled retention logs in. Select - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 762
Home screen settings must be previously stored. Select a My Menu when storing a favorite operation group. Settings Item My Menu Name Select the My Menu to be the Registration Model Display Title Title Display the User Name Display the Date and Time Background Image Design Template Layout of Keys on - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 763
the total number of pages printed by each user. When the [User Count] key is touched, the following screen appears. User Count Index Switch ABC Sorting Order Search Number Select All Users Administrator Other User *Name 2 *Name 4 Name 6 Show Delete User Name 1 Name 3 Name 5 Name 7 Back - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 764
(when the HID card reader is available.) Configure this setting if user authentication will be performed using a Sharp OSA external authentication application and an HID card. Card Reader Device Registration that enable an HID card to be used, consult your service technician. 7-62 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 765
amount of toner used for printing. Print data Print example when "Toner Save Mode" is enabled [Print] in Toner Save Mode is only effective when the machine's printer driver is not used. When the printer driver is used, the printer driver setting takes precedence. This function may not operate in - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 766
select the base screen of copy, fax / image send, or document filing mode, the home screen, or the Sharp OSA screen. Disabling of Job Priority Operation This disables the job priority function and hides the [Priority] key in the job status screen. Disabling of Bypass Printing This is used to disable - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 767
whether the soft keyboard or the external keyboard is used. Initial Original Count Setting This specifies whether or not "Original Count" in the special functions is enabled for each function. Copy • Copy Image Send • Scan • Internet Fax • Fax Job • Data Entry Document Filing • Scan to HDD SYSTEM - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 768
be selected vary by mode. This returns all customized keys to their factory default state. This setting can only be configured in the Web pages. It gif file of up to 10 KB in size. Application Keys A shortcut to the Sharp OSA application and keys that appear in "My Menu" can be stored (a total - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 769
(maximum of 48 characters). Link Item Specify the function that you want to use in the key selected in "Key Number". * Does not appear when user authentication is not enabled. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 770
machine. For information on the password, consult your service technician. View Password Entry Screen When a user who has a password operates the machine remotely, you can have a password entry screen appear on the machine, on the computer, or both. Soft Keyboard Template Setting Store text that - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 771
. Touch the [Device Control] key to configure the settings. Other Settings Original Feeding Mode The following original feeding modes can be set to operate by default in copy, Scan to HDD, and image send modes. When a mode is frequently used, this saves you from having to select the mode in the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 772
will appear and optimization will not begin until the job is finished. During optimization, the following operations are not possible: • Web page access, reception of print data • Use of keys on the operation panel • Turning off the power with the main power switch of the machine. • Auto Power Shut - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 773
SYSTEM SETTINGS Original Size Detector Setting One of the 8 groups of standard original sizes shown below can be selected for detection by the original size detection function. Selections Inch-1 Inch-2 Inch-3 AB-1 AB-2 AB-3 AB-4 AB-5 Detectable original sizes Document glass Document feeder - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 774
finisher is installed.) This setting is used to prohibit stapling, such as when the stapler unit of the toner fusing temperature according to the weight of the paper. These settings apply to plain paper, recycled paper, punched paper, pre-printed paper, letterhead paper, colored paper, and user - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 775
the copy function). Initial Status Settings The copier settings are reset when the [POWER] default setting for the duplex function to other than "1-Side to 1-Side" and the duplex function or automatic document feeder fails or is disabled, the setting will revert to "1-Side to 1-Side". Set the print - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 776
finisher is installed.) This is used to have saddle stitch stapling take place automatically when the pamphlet copy function is used. Initial Tab Copy Setting This is used to set the default image shift width (tab width) for tab copying. The default width can be set from 0" (0 mm) to 5/8" (20 mm) in - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 777
feeder does not take place. Auto Selection Setting of Tray that is Supplied the Paper When this setting is enabled and paper is loaded in a When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower. When high quality mode is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 778
, it is not necessary to manually enter an IP address. • If the machine will be used on a TCP/IP network, be sure to enable "Enable TCP/IP" below. • If DHCP is used, the IP address assigned to the machine may change automatically. If the IP address changes, printing will not be possible. IPv6 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 779
PDF job is printed, the job appears in the spool queue. Disabling of USB Memory Direct Print This setting is used to disable printing of files on USB memory. When this setting is enabled, "USB Memory" in the External Data Access screen cannot be used to print files. Disabling of Network Folder - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 780
are the same as those of "Network Port Emulation Switching". • Unless printer errors occur frequently, it is recommended that you use the factory default setting "Auto". Enable Network Port This is used to enable printing from the network port. Network Port Emulation Switching This setting is used - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 781
Address Type • All • E-mail • FTP/Desktop • Network Folder • Internet Fax (Including Direct SMTP) • Fax • Group Initial Resolution Setting The following settings are available for the default resolutions of scan, Internet fax, and fax mode. Scan : 100X100 dpi, 200X200 dpi, 300X300 dpi, 400X400 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 782
key. If a user attempts to enter the Print This function holds received faxes and Internet faxes in memory without printing them. The faxes can be printed by entering a password (factory default setting: 0000) with the numeric keys. Password When [Hold Setting for Received Data Print Operation - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 783
control from the Network Scanner Tool. Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [ items: • E-mail • FTP • Desktop • Network Folder • Internet Fax (Including Direct SMTP) • Fax Select All: Select all items. Clear Checked: Clear - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 784
user. Sender Data Registration Use this to store the sender name for fax and Internet fax, the sender number for fax, and the sender address for Internet fax. The stored sender name and fax sender number or Internet sender address will be printed key. I-Fax Own Address Enter a default sender address - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 785
to set the default file format for Scan to E-mail and USB memory mode when the e-mail address is entered manually by touching the [Address Entry] key. File Format PDF, TIFF, JPEG*1, Compact PDF*2,4, Compact PDF (Ultra Fine)*2,4, Encrypt PDF, Encry./Compact PDF*3,4, Encrypt/Compact PDF (Ultra Fine - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 786
address of the currently logged-in user can be set as the default address. • When this setting is enabled, the base screen changes to scan mode. • Only a single default address can be set for Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder. Bcc Setting Enable Bcc Enable - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 787
Internet fax machine. Transaction Report Print Select Setting This is used to select whether or not a transaction report will be printed, and if printed, the condition for being printed. Select a setting for each of the following operations: Single Sending • Print Out All Report • Print Out Error - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 788
printed manually. See "List Print (Administrator)" (page 7-92) in the system settings (administrator). Body Text Print Select Setting Image files attached to Internet faxes are normally printed in the Scan Settings. I-Fax Send Settings I-Fax Send Settings are described below. I-Fax Reception Report - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 789
(min.) in Case of Error The interval between recall attempts can be set. Any number of minutes from 1 to 15 can be selected. I-Fax Receive Settings I-Fax Receive Settings are described below. Auto Receive Reduce Setting When a fax is received that includes printed information such as the sender - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 790
Outside the Received Image] cannot be selected for the reception date and time print setting when "Auto Receive Reduce Setting" (page 7-87) is not enabled. A3 RX Reduce When an A3 size fax is received, this function reduces the fax to ledger (11" x 17") size. When this setting is enabled, ledger (11 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 791
[Manual], set the exposure to one of 5 levels. Default Original Type Select the original type beforehand to enable scanning at a resolution suitable for the original. When the exposure is set to [Auto], a default original type cannot be selected. The settings are shown below. • Text/Printed Photo - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 792
the file is retrieved and printed. Batch Print Settings When printing files by batch printing, this setting is used to prohibit the selection of the [All Users] key and the [User Unknown] key in the user selection screen. Erase Width Adjustment This is used to set the default erase width for erase - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 793
can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Print Scan Send Internet Fax Send (Incl. PC-I-Fax) Fax Send (Incl. PC-Fax) Description For each mode - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 794
Activity Report The following Image Sending Activity Reports can each be separately printed. • Image Sending Activity Report (Scan) • Image Sending Activity Report (Internet Fax) • Image Sending Activity Report (Fax) Data Receive/Forward List The following lists showing reception settings and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 795
, and protect against network abuse by third parties. This setting is only used to enable or disable IEEE802.1X; detailed IEEE802.1X settings are configured in the Web pages. Some Web page settings may not allow connection to the machine, or the settings may not allow printing, scanning, or Web page - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 796
page printing. User Control Disabling of Printing by Invalid User Printing by users whose information is not stored in the machine, such as printing without entering valid user information in the printer driver or printing of a file on an FTP server from the Web pages, can be prohibited. Operation - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 797
. When this setting is enabled, "USB Memory" in the External Data Access screen cannot be used to print files. Disabling of Network Folder Direct Print This setting is used to disable printing of files on network folders. When this setting is enabled, "Network Folder" in the External Data Access - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 798
• E-mail • FTP • Desktop • Network Folder • Internet Fax (Including Direct SMTP) • Fax Select All: Select all items. Clear printed. Batch Print Settings When printing files by batch printing, this setting is used to prohibit the selection of the [All Users] key and the [User Unknown] key in the user - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 799
the administrator password. Password Enter the new administrator password (5 to 32 characters). Password (confirmation) Enter the new password once again for confirmation purposes. For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Start Guide. 7-97 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 800
product key of the Network Scanner Expansion Kit. Printer Expansion Kit Enter the product key of the Printer Expansion Kit. PS3 Expansion Kit Enter the product key of the PS3 expansion kit. Internet Fax Expansion Kit Enter the product key of the Internet fax expansion kit. Application Communication - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 801
to import data written to USB memory back into the machine. The following data is not copied when device cloning is performed: • List print and fax forwarding items. • Count and device status display items. • IP address of the machine, device name, administrator password, sender names for image send - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 802
of the current settings before restoring the factory default settings, print the current settings using "List Print (Administrator)" (page 7-92) in the network. • Product Keys: Product Keys are not stored as reissue of keys may be necessary. • Images of background and Icon for Home screen and Sharp - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 803
speed, select "Printing". USB Driver Settings (When the external account module or application communication module is available.) Set the driver of the USB device to be connected. External Keyboard Select whether the internal or external driver for the external keyboard is used. USB Memory Select - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 804
Control ● Address Book ● F-Code Memory Box Item Fax Data Receive/Forward Item ■ Fax Data Receive/Forward ● Fax Settings Receive Setting Multiple Set Print Staple* Forward Received Data * When a saddle stitch finisher or finisher is installed. Factory default setting - - Page 7-103 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 805
Address Book This section explains items specifically used for fax in "Address Control". For items that are also key is specified as an end receiving machine in an F-code relay broadcast transmission. - When "Disable Registering Destination from Operation Panel" (page 7-80) is enabled. If the key - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 806
place where you wish to enter a pause. To enter an F-code (sub-address and passcode)... (1) Enter the destination fax number. (2) Touch the [/] key. (3) Enter the sub Selecting appropriate settings for these items may help eliminate communication errors. Transmission Speed 33.6 kbps, 14.4 kbps, 9.6 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 807
for the memory box. Storing a memory box Touch the [Add New] key in the above screen to open a registration screen. A total of 100 F-code memory boxes for all functions (polling memory, confidential, and relay broadcast) can be stored. For information on the settings, see "Settings" (page 7-106 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 808
the other machine to poll your machine (request transmission) using F-code communication. • Confidential: Store a memory box for F-code confidential reception. In addition, store a "Print PIN" in the memory box to print faxes received by confidential reception. The sub-address and passcode that you - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 809
reception is begun by manual operation after answering on the extension phone. Specify whether or not two or more copies of received faxes will be printed. The number of copies is set in "Fax Output Settings", (page 7-114). Staple Specify whether or not stapling is performed. (Only when a finisher - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 810
Mode Speaker Settings • Speaker • Ringer Volume • Line Monitor • Fax Receive Complete Signal • Fax Send Complete Signal • Fax Communication Error Signal Remote Reception Number Setting Original Print on Transaction Report Factory default setting Tone Enabled 2 sec. Disabled Page 7-110 7-110 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 811
Data Forwarding Receiving Date & Time Print A3 RX Reduce Fax Output Settings Allow/Reject Number Setting Fax Polling Security SYSTEM SETTINGS Factory default setting Page Print Out Error Report Only Print Out All Report No Printed Report Print Out Notice Page 7-111 Disabled Disabled - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 812
scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Fax Default Settings The fax fax is received, this function automatically activates the machine and prints the fax. When this function is disabled, received faxes are not printed - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 813
Report can also be printed manually. See "List Print (Administrator)" (page 7-92). ECM Line conditions can sometimes distort a transmitted fax image. When ECM (Error Correction Mode) is turned on, pages that are distorted are automatically re-transmitted. If the other machine supports Super G3, ECM - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 814
until all pages have been scanned. Note that this setting does not apply to manual transmission. Printing Page Number at Receiver This setting is used to add the page number to the top of each fax page printed by the receiving machine. Date/Own Number Print Position Setting This setting determines - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 815
Telephone Number for Data Forwarding When a problem prevents the machine from printing a received fax, the received fax can be forwarded to another fax machine. This setting is used to program the fax number of the destination fax machine. Only one forwarding fax number can be programmed (maximum of - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 816
tray Select the output tray for received faxes. Number of Prints Set the number of copies of received faxes that are printed to any number from 1 to 99. Staple Position When a finisher is installed, set the position at which received faxes are stapled. Paper Size When a finisher is installed, select - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 817
. The stored fax numbers are called passcode numbers. Up to 10 passcode numbers can be stored (maximum of 20 digits each). Passcode Number Key List This shows a list of the stored passcode numbers. A number can be selected to delete it. Note that these settings do not apply to F-code polling memory - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 818
's Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check User Control User Control Energy Save Operation Settings Device Control Copy Settings Network Settings Printer - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 819
SETTINGS Image Send Settings Operation Settings Scan Settings I-Fax Settings Fax Settings Document Filing Settings List Print (Administrator) Security Settings Enable/Disable Settings Change Administrator Password Product Key Data Backup Storing/Calling of System Settings Sharp OSA Settings Other - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 820
THE SOFTWARE • WHEN INSTALLATION WAS NOT SUCCESSFUL 8-21 • The printer driver cannot be installed (Windows 2000/XP/Server 2003 8-23 COPYING • PROBLEMS RELATED TO COPYING OPERATION 8-24 • PROBLEMS RELATED TO COPY RESULTS 8-26 PRINTING • PROBLEMS RELATED TO PRINTING OPERATION 8-27 • PROBLEMS - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 821
• PROBLEMS RELATED TO FILE MANAGEMENT 8-45 GENERAL PROBLEMS • PROBLEMS RELATED TO MACHINE OPERATION 8-48 • PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT 8-50 • PROBLEMS RELATED TO QUALITY / PRINT RESULTS 8-52 • PROBLEMS RELATED TO PERIPHERAL DEVICES 8-53 • OTHER PROBLEMS 8-57 TROUBLESHOOTING - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 822
the event a problem occurs. Use it as a troubleshooting guide. Check this chapter first You may find a solution to your problem here. Ask the administrator for help Inform the machine's administrator of the nature of the problem and ask for help. Refer to other instruction manuals You can sometimes - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 823
TROUBLESHOOTING place the original on the document glass. For a thin original, use "Slow Scan Mode". 3 Place paper in the bypass tray. The bypass tray is used Select the paper type. Plain Pre-Punched Heavy Paper Pre-Printed Color Transparency Recycled Thin Paper Tab Paper Cancel 1 Letter Head - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 824
is selected in the Print dialog box, and select the machine if it is not. If your machine is not listed, the printer driver is not installed. Install the printer driver and try again. Checking port settings in the printer driver SHARP MX-XXXX Display the printer driver's Properties dialog box and - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 825
's paper trays, follow the steps below to change the paper size. 1 Check details on the job. Print Job Job Queue 1 Copy 2 Computer01 3 Copy 4 1234567890 Scan to Fax Job Internet Fax Sets / Progress 020 / 001 Status Copying 020 / 000 002 / 000 Paper Empty 1 1 Waiting 001 / 000 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 826
operation panel, touch [Image Send Settings] - [Fax Settings] - [Fax Default Settings] - [Speaker Settings] - [Ringer Volume] in that order, and then select the desired volume. The machine starts printing when I try to forward data... Before forwarding received fax data to a shared folder, check - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 827
TROUBLESHOOTING REMOVING MISFEEDS This section explains what to do when a paper misfeed shown below. A misfeed has occurred. Information OK misfeed location • While the message appears, printing and scanning cannot be resumed. • If the message does not clear even after the misfeed has been - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 828
TROUBLESHOOTING PAPER MISFEED ILLUSTRATIONS If you require more information when reading the instructions in the touch panel, of the finisher. Lift the paper guide in the direction of the arrow. Push the paper guide until it clicks into place. Lower the paper guide in the direction of the arrow. - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 829
TROUBLESHOOTING Remove any misfed paper. Be careful not to tear the misfed paper during removal. When paper during removal. If a misfeed was not found in the above step, raise the paper guide lever. Remove the misfed paper. Be careful not to tear the misfed paper during removal. 8-10 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 830
TROUBLESHOOTING If a misfeed was not found in the above step, remove the misfed paper from under the paper guide. Be careful not to tear the misfed paper during removal. Return the paper guide lever to its original position. Caution The fusing unit and paper exit area are hot. Take care not to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 831
TROUBLESHOOTING (7) Paper misfeed in the bypass tray Remove the misfed paper from . If paper is misfed in tray 1 (left-side tray)... Lift the paper guide and remove the misfed paper. Be sure to replace the paper guide in its original position after removing the paper. If paper is misfed in tray - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 832
TROUBLESHOOTING If misfed paper is not found in the previous step's illustration, pull out paper tray 3 and remove the misfed paper. Pull the tray all the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 833
. Open the entrance cover of the saddle stitch unit. Remove the misfed paper. Be careful not to tear the misfed paper during removal. 8-14 TROUBLESHOOTING Close the entrance cover of the saddle stitch unit. Turn the right-hand knob 1 counter clockwise. Then, push the left-hand knob 2 and turn - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 834
TROUBLESHOOTING REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. ☞ FINISHER UNIT (page 8-15) ☞ SADDLE STITCH UNIT (page 8-17) ☞ FINISHER (3 TRAYS) (page 8-19) FINISHER UNIT Open the front cover of the finisher. 1 2 Stapling area 3 (A) Do not touch the stapling area. The - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 835
TROUBLESHOOTING Holding the knob, return part (A) to its original position. 5 Press firmly until you hear a "click". (A) Return the staple case to its original position. 6 Insert the cartridge all the way in until it clicks into place. Close the front cover of the finisher. 7 8-16 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 836
UNIT 1 TROUBLESHOOTING Open the lower cover of the saddle stitch finisher. When an optional inserter is installed, open the front cover of the inserter before opening the lower cover of the finisher. Slide out the saddle stitch unit carefully toward the front. 2 Remove the empty staple case - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 837
TROUBLESHOOTING Return the staple case to its original position. 6 Return the set, test stapling cannot be performed. Close the lower cover of the finisher. Test stapling is automatically performed on a blank sheet. This operation is carried out to avoid blank stapling. 9 If test stapling fails to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 838
FINISHER (3 TRAYS) 1 TROUBLESHOOTING Open the front cover on the left of the finisher. (1) Lift the green stapler lever. 2 (2) Slide out the staple cartridge. Hold the knob and lower part (A). 3 (A) Remove the jammed staples. 4 Hold the knob and return part (A) to its original position. 5 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 839
TROUBLESHOOTING Put the staple cartridge back into the stapler. Push the staple cartridge in until the tabs engage and then push it down until it clicks into place. 6 Close the front cover of the finisher. 7 8-20 Contents - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 840
TROUBLESHOOTING INSTALLING THE SOFTWARE WHEN INSTALLATION WAS NOT SUCCESSFUL • The software cannot be installed 8-21 • The machine is not detected (when connected to a network 8-21 • The plug and play screen does not appear (USB connection in Windows 8-22 • The printer driver is not installed - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 841
TROUBLESHOOTING Problem The machine is not detected (when connected to a network). The plug and play screen does not appear (USB connection in Windows). Point to check Is the machine power on? Is your computer connected correctly to the machine? Is the machine power on? Can your computer use a USB - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 842
TROUBLESHOOTING Problem The printer driver is not installed correctly by plug and play (USB connection in Windows). Point to check Did you connect the machine to your computer before installing the printer driver? Solution Check the details below and reinstall the printer driver correctly. If the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 843
• If you cannot find the item that you are looking for in the above table of contents, see "GENERAL PROBLEMS" (page 8-47). • If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key ( ) and the main power switch. Wait at least 10 seconds, and then switch - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 844
TROUBLESHOOTING Problem to a type that can be used for two-sided printing. ➞ System Settings > "Paper Tray Settings" > copying, see "SPECIFICATIONS" in the Safety Guide. Are you copying using settings that user authentication is enabled, the functions that you can use may be restricted in your user - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 845
TROUBLESHOOTING PROBLEMS RELATED TO COPY RESULTS Problem exposure level manually. Select printed photographs, such as photos in a magazine or catalogue. • Photo Use this mode to copy photos. • Map This mode is best for copying the light color shading and fine text found on most maps. The [Sharpness - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 846
TROUBLESHOOTING PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place 8-27 • Two-sided printing does not take place 8-29 • Direct printing of a file in a shared folder connector or the USB connector on your computer and the machine. If you are on a network, check the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 847
correctly. Remove the printer driver and then install it once again. ☞ 1. BEFORE USING THE MACHINE "SOFTWARE SETUP" Make sure that the routers and other network connection devices are operating correctly. If a device is not powered on or is in an error state, see the manual of the device to - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 848
TROUBLESHOOTING Problem Printing does not take place. Two-sided printing does not take place. Direct printing of a file in a shared folder on a computer is not possible. A tray, finisher, or other peripheral device installed on the machine cannot be used. Point to check Was a Notice Page printed? - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 849
TROUBLESHOOTING PROBLEMS RELATED TO PRINT RESULTS Problem The image is grainy. Point to check Are the printer driver settings appropriate for the print job? Solution Check the settings of the printer driver. When selecting print settings, you can set the print mode to [Normal] or [Fine]. When - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 850
selected for the binding position. The binding position is selected as follows: Windows: On the [Main] tab of the printer driver. Macintosh: In the [Layout] menu of the print window. (In Mac OS 9.0 to 9.2.2, in [Output/Document Style].) Cancel printing, restart your computer and the machine, and try - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 851
TROUBLESHOOTING FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place 8-33 • The transmitted fax prints out blank at the receiving side 8-34 • The transmitted fax is reduced by the receiving fax machine 8-34 • Transmission does not begin at the specified time 8-35 - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 852
the [Stop/Delete] key. The machine supports error correction mode (ECM) and is configured to automatically resend any part of a fax that is distorted due to noise on the line. ➞ System Settings (Administrator) > "Image Send Settings" > "Fax Settings" > "Fax Default Settings" > "ECM" If the memory - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 853
is placed in the automatic document feeder, an error will occur and scanning will be canceled when the actual original size is detected during scanning. Are the sub-address and passcode correct? (When using F-code communication) Check with the operator of the other machine to make sure that the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 854
Problem Printing does not take place after reception. Manual reception / polling reception are not possible. The received image is faint. Point to check Does a message appear in the display instructing you to add toner or paper? (Printing is not possible when this screen appears.) Does a password - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 855
TROUBLESHOOTING Problem The machine does not begin fax reception. Point to check Has the reception mode been set to "Manual Reception" in the system settings? Is little free memory remaining? Solution Set the reception mode to "Auto Reception". When the reception mode is set to "Manual Reception - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 856
TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem A one-touch individual key or > "List Print (User)" > "Sending Address List" > "Program List" Is the key that you wish to edit or delete stored as a relay destination of an F-code relay broadcast transmission - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 857
TROUBLESHOOTING SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission does not take the above table of contents, see "GENERAL PROBLEMS" (page 8-47). • If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key ( ) - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 858
on the destination computer been set as a shared folder so that files can be sent to it? (When using Scan to Network Folder.) If the destination folder is not configured as a shared folder, select "share" in the folder properties. If the folder was moved or otherwise changed, the "share" setting - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 859
TROUBLESHOOTING Problem Transmission takes a long time. A destination is pre-selected. Cannot write to USB memory. (When using USB Memory Scan.) Point to check Is the resolution setting appropriate at the time of scanning? Is "Default Address Setting" enabled in the system settings (administrator - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 860
TROUBLESHOOTING PROBLEMS RELATED TO SCAN RESULTS Problem The scanned image is clipped. The quality of the scanned image is poor. The scanned image is blank. The scanned image is upside down or on its side. Point to check Is the original scan size setting smaller than the actual original size? Is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 861
TROUBLESHOOTING Problem The scanned image is black and white. Point to check Are Internet fax or fax destinations included? Solution Use the [Start] key. If Internet fax or fax destinations are included, scanning will only take place in black and white. JPEG was selected for the file type but - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 862
TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem show where the key is stored. ➞ System Settings > "List Print (User)" > "Sending Address List" > "Group List" Is the key administrator. If your administrator has enabled "Default Address Setting" (on the machine) or - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 863
TROUBLESHOOTING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place 8-44 • A filed data can not be printed 8-44 • A job cannot be stored in a custom folder 8-45 PROBLEMS RELATED TO FILE MANAGEMENT • A stored file has disappeared 8-45 • A file cannot be deleted 8- - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 864
TROUBLESHOOTING Problem A job cannot be stored in a custom folder. Point to check Do custom folders appear in "Folder Information"? (When printing) Does the custom folder have a password? Solution Click the [Get Folder Name] button in the document filing save screen of the printer driver to call - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 865
TROUBLESHOOTING Problem A file name is cut off. Point to check Was the file name stored in the advanced transmission settings during a scan or Internet fax transmission? Solution If the name was stored in the advanced transmission settings before Quick File or File settings were configured, that - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 866
operate 8-51 PROBLEMS RELATED TO QUALITY / PRINT RESULTS • Lines appear in the scanned image 8-52 • Smudges appear on printed output 8-52 • Toner 8-57 • You forgot the administrator password 8-57 If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 867
unlocks, log in using the correct user information. (If you do not know your user information, contact your administrator.) Contact your administrator. Auto Login failed due to a problem on the network. If you are the administrator, touch the [Admin Password] key, log in as an administrator - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 868
and contact your dealer or nearest SHARP Service Department. (When contacting your dealer or nearest SHARP Service Department, inform them of the displayed error code.) Add paper as instructed by the message in the touch panel. Replace the toner cartridge. When toner runs low, a message will appear - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 869
TROUBLESHOOTING PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT Problem the automatic document feeder to scan a long original, set the scan size to [Long Size]. (Note SHARP-recommended paper. Using paper that is not supported may result in misfeeds, creases, or smudges. ☞ "SUPPLIES" in the Safety Guide - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 870
TROUBLESHOOTING Problem The paper misfeeds. Paper does not feed from the paper tray. The image on paper is skewed. The automatic document feeder does not operate. Output does not collect neatly in the output tray of the finisher. Stapled output does not collect neatly. Point to check Is 5-1/2" x - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 871
TROUBLESHOOTING PROBLEMS RELATED TO QUALITY / PRINT RESULTS Problem Lines appear in the scanned image. Smudges appear on printed output. Toner does not adhere well or creases appear in the paper. Point to check Are the scanning areas of the document glass or automatic document feeder dirty? Is - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 872
TROUBLESHOOTING Problem Print quality is poor. Point to check Is "Toner Save Mode" enabled? Part of the image is cut off. Has the correct paper size been set? Was the original placed in the correct position? Printing takes place on the wrong side of the paper. Is the paper loaded with the - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 873
in the print job? Is the paper type setting of the tray selected in the printer driver set to a paper type that cannot be stapled? Is the paper type setting of the selected paper tray set to heavy paper? Have functions been disabled by the administrator? Solution Check the USB memory device - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 874
TROUBLESHOOTING Problem Punching does not take place. The stapling position or punch position is not correct. Folding does not take place. Stapling position is not correct (including saddle stitch). Point to check Does a message appear instructing you to check the punch module? Solution Dispose - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 875
TROUBLESHOOTING Problem The inserter does not operate. Paper misfeed occurs A paper misfeed not illuminated. Make sure that the punch or staple key has been selected on the operation panel of the inserter. ☞ 1. BEFORE USING THE MACHINE "MANUAL OPERATION OF THE INSERTER" (page 1-63) The paper - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 876
Settings (Administrator) > "Operation Settings" > "Other Settings" > "Auto Clear Setting" Contact your dealer or nearest SHARP Service Department. For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Safety Guide. After changing the password, take special - Sharp MX-M623 | MX-M623 | MX-M753 Operation Manual - Page 877
Operation Guide MODEL: MX-M623N MX-M753N MX-M623U MX-M753U SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 MXM753N-US-ZZ
COPIER
PRINTER
FACSIMILE
SCANNER / INTERNET FAX
DOCUMENT FILING
TROUBLESHOOTING
BEFORE USING THE MACHINE
SYSTEM SETTINGS
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MAKE A COPY
PRINT A DOCUMENT
SEND A FAX
SCAN AN IMAGE /
SEND AN INTERNET FAX
SAVE A JOB AND
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