Sharp MX-M623 MX-M623 MX-M753 Operation Manual - Page 544

SCANNER/INTERNET FAX 3 (2) Condition Settings Address Review Search Again To XXX XXX AAA XXX BBB XXX CCC Address Book XXX DDD XXX EEE XXX FFF (1) Cc Detail [email protected] 1 [email protected] 2 [email protected] [email protected] [email protected] [email protected] Select the destination. (1) Touch the key of the desired destination. If no names are found that match the search characters, a message will appear. Touch the [OK] key to close the message and touch the [Search Again] key to search again. (2) Touch the [To] key. This enters the selected destination. If you wish to enter another destination, repeat (1) and (2) of this step. • If 30 or more matches are found, a message will appear in the screen. Touch the [OK] key to close the message. Up to 300 matches can appear. If no names are found that match the search letters, touch the [Search Again] key to search again using more search letters. • To check the information stored in a destination... Touch the key of the destination and then touch the [Detail] key. The information stored for the selected destination will appear. Check the information and then touch the [OK] key to return to the search results screen. • If a screen for selecting the item to be used appears... If the selected destination includes a fax number, telephone number, or other contact information in addition to the e-mail address or Internet fax address, you will need to select which item you wish to use. Touch the [E-mail] key or the [Internet Fax] key to retrieve the address for Scan to E-mail or Internet fax transmission. Storing a destination from a global address book in the machine's address book A destination address obtained from a global address book can be stored as a destination (one-touch key) in the address book of the machine. Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 above) to display information on the selected destination. Touch the [Register] key in the detailed information screen and then touch the item to be used (the [E-mail] key or the [Internet Fax] key). The following screens will appear. E-mail address registration screen Internet fax address registration screen Direct Address / Individual E-mail Internet Fax Search Number 0001 Name AAA AAA Initial A Index Address [email protected] Key Name AAA AAA File Format Color/Grayscale :PDF/Medium B/W :PDF/MMR(G4) Fax User 1 Exit Direct Address / Individual E-mail Internet Fax Search Number 0001 Name AAA AAA Initial A Address [email protected] Key Name AAA AAA Compression MH (G3) I-Fax Report Off Index Fax User 1 Exit The information stored in the global address book is automatically entered. (The settings can be changed if needed. For detailed information on each item, see "Address Control" (page 7-17) in "7. SYSTEM SETTINGS".) However, configure the items below manually. To complete the storing procedure, touch the [Exit] key. • [Initial] key: Touch this key to enter the initials that determine where the destination will appear in the alphabetical index and the order of one-touch key display. Enter up to 10 characters for the initials. • [Index] key: Touch this key to select the custom index in which the address will appear. You can also select whether or not the destination will be included on the [Freq.] tab of the address book. • [File Format] key: Set the format for Scan to E-mail. Default format settings have already been configured; however, selecting format settings when you store a destination saves you the trouble of selecting the settings each time you transmit to that destination. • [Compression] key: Touch this key to set the compression mode when sending an Internet fax. • [I-Fax Report] key: Touch this key to request a reception report when sending an Internet fax. 5-26 Contents