Sharp MX-M623 MX-M623 MX-M753 Operation Manual - Page 652

DOCUMENT FILING DOCUMENT FILING This section provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive. The stored file can be retrieved and printed or transmitted as needed. Saving a file Scan Internet Fax Retrieving and using a stored file Print Send Fax Print Copy Hard drive Scan to HDD Hard drive Document information used in any of the modes is saved to the hard drive as a file. A stored file can be printed. A stored file can also be sent as a fax or sent to another computer over a network. A stored file can also be kept for archive purposes. TYPES OF DOCUMENT FILING There are three ways to save a file using document filing: "Quick File", "File", and "Scan to HDD". Quick File File Scan to HDD As a copy, scan send, or other job is performed, this function saves the document data to the hard drive. Use this function when you want to quickly and easily store document data without specifying a file name or other information. The stored file can also be used by other people. Do not use this method to save files that you do not want others to use, such as files containing sensitive or confidential information. As a copy, scan send, or other job is performed, this function saves the document data to the hard drive. Unlike Quick File, various types of information can be appended to the file when the file is saved to enable efficient file management. A password can also be established to prevent the file from being retrieved up by others. This function scans a document and stores it as a file. Like File, various types of information can be appended to the file when it is stored. 6-2 Contents