Sharp MX-M623 MX-M623 MX-M753 Operation Manual - Page 657

Files When a file is saved using "File", the following information can be appended. DOCUMENT FILING User Name: Name 1 File Name: Meeting handout Password: 12345678 "Meeting minutes" folder Saving a file with this information allows you to distinguish it from other files. User name: Use this to specify the owner of the file. The user name must first be stored in "User List" in the system settings. File Name: A file name can be entered. Folder: Select which folder the file will be saved in. Confidential: A password (5 to 8 digits) can be established to prevent others from using the file. The above information cannot be specified when a file is saved with Quick File. System Settings (Administrator): User List This is used to store user names. IMPORTANT POINTS WHEN USING DOCUMENT FILING Note the following when using document filing: • Files saved using "Quick File" are assigned the "Sharing" property. "Sharing" files can be retrieved and printed or transmitted by anyone, and thus Quick File should not be used to save sensitive or confidential documents that you do not wish others to use. • When saving a file with "File", use the "Confidential" property. A password can be set for a "Confidential" file to prevent the file from being used by other people. Take care to keep the password of a stored "Confidential" file secret. • The property of a stored "Confidential" file can be changed to "Sharing" by "Property Change" when the file is used. Do not store sensitive documents or documents that you do not want to be used by others. • Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to manipulation by a third party of any data saved using the Quick File function or File function, or incorrect operation of the Quick File function or File function by the operator that saves the data. 6-7 Contents