Xerox 3635MFP Systems Administrator Guide - Page 117

Setup Phonebook Preferences, User Preferences, Prompt When Adding Duplicate Recipients]

Page 117 highlights

Use the Feature 33. Click on the required resolution from the [Fax Resolution] drop-down menu. 34. If you want to send your fax at a specific time, click on the [Send At:] and enter the time in the next 24 hours that you want the machine to send your fax. 35. If your telephone system requires Fax Users to enter a prefix in front of fax numbers, click on the [Dialling Prefix] checkbox and enter the prefix in the box. 36. If your call requires a Charge Code number for billing purposes, click on the [Credit Card] checkbox and enter the details for the charge code in the box. Setup Phonebook Preferences 37. Click on [Preferences]. 38. If you have more than one phonebook configured, you can specify which phonebook to use as the default from the [Default Phonebook] menu. Personal Phonebook The Personal Phonebook is created when you add fax numbers on the [Fax Recipients] tab. The Personal Phonebook is automatically saved to your PC to a file called default.pb. To view the Personal Phonebook: a) click on the [Select File...] box next to Personal Phonebook. b) Select and open the [default.pb] file. c) Click on [Open] next to Personal Phonebook on the Preferences tab. Shared Phonebook The Shared Phonebook is a list of fax numbers and recipient details that has been saved to a network drive for more than one person to use. To access a shared phonebook: a) Click on the [Select File...] next to Shared Phonebook and locate the [default.pb] shared phonebook file on your network. b) Click on [Open] next to Shared Phonebook to view the phonebook. User Preferences If you want to be notified when you add duplicate recipients to the phonebook: 39. Select the [Prompt When Adding Duplicate Recipients] option. 40. If you want to be notified when you delete a recipient from the phonebook, select the [Prompt When Removing a Recipient] option. 41. If you want to always use the Current Recipient List, click on the [Always Use Current Recipient List] checkbox. 42. If you want to use the current Cover Sheet notes, click on the [Always Use Current Cover Sheet Notes]. 43. Click on [OK] when you have finished making your selections. 44. Click on [OK] to close the [Fax] window. Xerox Phaser 3635 System Administration Guide 105

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Use the Feature
Xerox Phaser 3635 System Administration Guide
105
33.
Click on the required resolution from the
[Fax Resolution]
drop-down menu.
34.
If you want to send your fax at a specific time, click on the
[Send At:]
and enter the
time in the next 24 hours that you want the machine to send your fax.
35.
If your telephone system requires Fax Users to enter a prefix in front of fax numbers,
click on the
[Dialling Prefix]
checkbox and enter the prefix in the box.
36.
If your call requires a Charge Code number for billing purposes, click on the
[Credit
Card]
checkbox and enter the details for the charge code in the box.
Setup Phonebook Preferences
37.
Click on
[Preferences]
.
38.
If you have more than one phonebook configured, you can specify which phonebook
to use as the default from the
[Default Phonebook]
menu.
Personal Phonebook
The Personal Phonebook is created when you add fax numbers on the
[Fax Recipients]
tab.
The Personal Phonebook is automatically saved to your PC to a file called default.pb.
To view the Personal Phonebook:
a)
click on the
[Select File...]
box next to Personal Phonebook.
b)
Select and open the
[default.pb]
file.
c)
Click on
[Open]
next to Personal Phonebook on the Preferences tab.
Shared Phonebook
The Shared Phonebook is a list of fax numbers and recipient details that has been saved to
a network drive for more than one person to use.
To access a shared phonebook:
a)
Click on the
[Select File...]
next to Shared Phonebook and locate the
[default.pb]
shared phonebook file on your network.
b)
Click on
[Open]
next to Shared Phonebook to view the phonebook.
User Preferences
If you want to be notified when you add duplicate recipients to the phonebook:
39.
Select the
[Prompt When Adding Duplicate Recipients]
option.
40.
If you want to be notified when you delete a recipient from the phonebook, select
the
[Prompt When Removing a Recipient]
option.
41.
If you want to always use the Current Recipient List, click on the
[Always Use Current
Recipient List]
checkbox.
42.
If you want to use the current Cover Sheet notes, click on the
[Always Use Current
Cover Sheet Notes]
.
43.
Click on
[OK]
when you have finished making your selections.
44.
Click on
[OK]
to close the
[Fax]
window.