Xerox 3635MFP Systems Administrator Guide - Page 87

7 E-mail This chapter explains how to set up the E-mail feature of the machine, which enables Users to scan paper documents into an electronic format and send those documents to one or more e-mail recipients. This is the procedure to follow to install and setup this feature: 1. Overview on page 75 2. Information Checklist on page 76 3. Enable E-mail from the Machine on page 76 4. Configure SMTP on page 76 5. Configure the Feature on page 77 6. Optional Step: Setup Address Books on page 80 Overview The E-mail feature enables a User to scan paper documents into an electronic format and send those documents to one or more e-mail recipients. Authentication (Service Access Control) can be enabled on the machine to prevent unauthorised access to the network options. If Authentication is enabled a user will be prompted to enter user account details, before they can access the E-mail feature. Authentication prevents a user from sending an anonymous e-mail from the device. E-mail Addressing Recipient addresses can be added using any one of the three methods listed below: 1. Enter a recipient address manually at the email keyboard screen. i.e. [email protected]. 2. Look up a recipient address using LDAP (Lightweight Directory Access Protocol), and/or perform a look up using the Local Address book. LDAP provides access to the global, or corporate address book. See LDAP Configuration and Address Books on page 81. 3. Enter a recipient using the .com key (Smart Key). The Smart Key can be programmed to enter full e-mail address i.e. [email protected], or the Smart Key can be programmed to append a domain address, i.e. @company.com. The end user can then enter part of an e-mail address and hit the .com key to append the domain address to his entry. See steps in General on page 77 to setup the Smart Key. Xerox Phaser 3635 System Administration Guide 75