Aastra 622d User Guide Aastra 622d for Aastra 400

Aastra 622d Manual

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  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 1
    Business Communication Solution Aastra 622d User's Guide Supported communication systems: Aastra 415 Aastra 430 Aastra 470 Aastra IntelliGate This User's Guide describes the functions, configuration and use of the DECT phone Aastra 622d on the communication systems mentioned above. eud-1585_en
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 2
    Welcome... Welcome to the User's Guide for the DECT phone Aastra 622d for Aastra 400 communication systems. This User's Guide will assist you with the use of your phone and introduce you step by step to the functions and configurations. If you require further technical support or information on
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 3
    Using the display and operating elements 28 Keys 29 Input 30 Menu-guided navigation 32 Signals 34 Supplementary features 35 Making and answering calls 36 with OpenCount 72 Functions with Aastra Alarm Server 73 Setting functions by remote control 76 Aastra 622d 3 eud-1585/1.0 - R3.0 -
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    clip or swivel clip 112 Carry strap 113 USB and external charging socket 114 microSD card 114 Logging your phone on 115 Further information 116 Troubleshooting 117 Communication system and software versions 118 Technical data 119 Index 121 4 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 5
    through this product and safety information carefully. Safety information 6 Dealing with batteries 7 Product information 8 Data protection 11 Limited Warranty (Australia only 12 Document information 15 Aastra 622d 5 eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 6
    . Observe the alert messages and instructions. Availability of telephone connections Do approved for that purpose. 1 5 20 Hands-free mode and Ringing tone Do not hold the cordless phone handset in the immediate vicinity of computers, radios, TV sets, VCRs, and other telephone sets. 6 Aastra 622d
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    by the manufacturer. • Take note of the instructions in chapter "Battery", page 110 and follow the service life of batteries. To dispose of the battery packs Do not throw away the batteries with your domestic waste. Take the batteries to an appropriate collection point for recycling. Aastra 622d
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    application server for Unified Communications and multimedia services, an FMC (Fixed Mobile Conversion) user concept: Your system administrator can set up several phones for you that hold all the same phone number (one number user support announcement. 8 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    product is supplied with a Quick User's Guide, safety information and, where applicable, with other product-specific information. These and all other user documents are available for download from the Aastra DocFinder as individual documents or as a documentation set. It is your responsibility to
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 10
    damage that may be caused by incorrect handling, improper use, or any other faulty behaviour. Potential hazards are mentioned in the relevant places in the user information. Liability for loss of profit shall be excluded in any case. 10 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 11
    -oriented software solutions. With its pioneering innovations Aastra consistently promotes the convergence of voice and data communications in its solutions. Aastra's clientele includes acknowledged telephone and data network operators in North America, Europe and Africa as well as Internet Service
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 12
    warranty period. Repair Notice To the extent that the product contains user-generated data, you should be aware that repair of the goods may . Aastra will not accept liability for any damages and/or long distance charges, which result from unauthorized and/or unlawful use. 12 Aastra 622d eud
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 13
    the supply of goods or services (whether for tort (including negligence), statute, custom, law or on any other basis) is limited to: a) in the case of services: i) the resupply of the services; or ii) the payment of the cost of resupply; and b) in the case of goods: Aastra 622d 13 eud-1585
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 14
    to comply with a guarantee that applies under Division 1 of Part 3-2 of the ACL to a supply of goods or services. After Warranty Service Aastra offers ongoing repair and support for this product. If you are not otherwise entitled to a remedy for a failure to comply with a guarantee that cannot
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 15
    Valid as of communication server software version: R3.0 • Copyright © 04.2013 Aastra Technologies Limited • In PDF Viewer, click on this link to download the latest version of this document: • https://pbxweb.aastra.com/doc_finder/DocFinder/eud-1585_en.pdf?get&DNR=eud-1585 Aastra 622d 15 eud-1585
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 16
    Operating and display elements The sections below provide an overview and usage notes on which keys and sockets are available on your phone. Key designations and sockets 17 Display symbols 20 16 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    colour display • Idle state • Call up the phone number • In a connection • Adjusting the volume all states Excute configured call number Idle state Configure side key Aastra 622d 17 eud-1585/1.0 - R3.0 - 04.2013
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    • Call up phone book • Navigation • Calls up audio profiles • Scrolling back through the menu • Navigate cursor • Call up redial list • Dial select call number 18 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 19
    Headset connec- tion 15 Microphone 16 USB service menu Idle state, Editor * input Idle state, for incoming call Idle state, Editor Activate/deactivate ring tone # input Idle state Locking the keypad all states • List of 6 configurable phone numbers or functions • Configure hotkey Aastra 622d
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    Setting up an audio profile", page 85. If you are making a call, you have approximately five minutes' talk time left before the handset switches itself off. • The state of charge is also available via the service is registered on more than one system) 20 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    a voice message Retrieved forwarded voice message[b] Read text messages Activate discreet ringing Loudspeaker/hands-free mode activated Call recording[b] Room monitoring is triggered Microphone deactivated Keypad locked Bluetooth headset connected Aastra 622d 21 eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 22
    Operating and display elements Status information Alarm About Not permitted Phone book Name Business phone number Presence state Available (default) Meeting Not available Appointment call Warning Private phone number Mobile phone number Absent Busy 22 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 23
    Dialling and phoning The following sections explain how to make phone calls simply and the functions your phone offers you whenever you receive a call. Answering calls 24 Making calls 25 Aastra 622d 23 eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 24
    End key. Notes: • To find out how to make phone calls with the headset, refer to the chapter "Using a headset", page 27. • To find out how to activate the automatic hands-free mode, refer to the chapter "Using your phone in hands-free mode", page 26. 24 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 25
    +. You can use the Correction key to delete any incorrect character. Press the Call key. ➔The user is called. Dialling with redial You want to call a person you have already called. In the last the Call key. ➔The phone number displayed is dialled. Aastra 622d 25 eud-1585/1.0 - R3.0 - 04.2013
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    listening mode, press the End call key. • To find out how to make phone calls with the headset, refer to the chapter "Using a headset", page 27. • To find out how to set Auto Answer, refer to chapter "Setting up on: Press the Micro softkey once again. 26 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 27
    to connect a Bluetooth headset, refer to chapter "Activating Bluetooth mode and Bluetooth devices", page 88. • To call a user, select the user's phone number and press the Call key or Loud- speaker key. • For more information refer to your headset's user's guide. Aastra 622d 27 eud-1585/1.0 - R3
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    Using the display and operating elements The following sections explain how to operate your phone quickly and simply. Keys 29 Input 30 Menu-guided navigation 32 Signals 34 28 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    2 seconds). Using the hotkey The hotkey is a user configurable key for 1 to 6 phone numbers or functions set up. Using the function: Press the hotkey to open the hotkey menu. Select the function you want and activate with the Execute softkey. ➔The function is activated/deactivated. Aastra 622d
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 30
    the service menu A B C 2 a b c 2 Press and hold down: Switching system G H I 4 g h i 4 ì M N O 6 m n o 6 P Q R S 7 ß Š p q r s 7 ß š T U V 8 Ü t u v 8 ü ù W X Y Z 9 Ÿ Ž w x y z ž 9 + 0 # Enters digits The digit keys are used to enter the digits 0 to 9. 30 Aastra 622d eud
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    You can use the softkey to switch manually between upper-case and lower-case input. a-->A Switching between upper case and lower case in text mode: Press the a-->A or A-->a softkey. Correcting . Move the cursor with the horizontal navigation key. Aastra 622d 31 eud-1585/1.0 - R3.0 - 04.2013
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    Using the display and operating elements Menu-guided navigation Accessing the menu The phone is in standby mode: Select Press the navigation key to the right or the Menu softkey. Up: scrolls upwards in the list. Down: scrolls downwards in the list. 32 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    Press the navigation key up. ➔Menu Activated features is opened. Or: Activated features are also available via the menu: Menu > Activated features. Reset Press the Reset softkey to deactivate the function you want. ➔The function is now deactivated. Aastra 622d 33 eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 34
    the system's service area Flashes slowly Flashes slowly Flashes alternately • New voice message or new text message • Appointment call • Battery almost empty • Not subscribed to any system The phone is switched off and is being charged in the charging unit 34 Aastra 622d eud-1585/1.0 - R3
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    a call 46 Organising absences from the desk 51 Voice messages and text messages 58 Functions for special situations 61 Functions with OpenCount 72 Functions with Aastra Alarm Server 73 Setting functions by remote control 76 Aastra 622d 35 eud-1585/1.0 - R3.0 - 04.2013
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    . Scroll through the list until the user you want is displayed. Select the phone number you want. Note: If the phone is unable to find a matching user, List empty will appear on the display. Press the Call key. ➔The phone number displayed is dialled. 36 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    space) until the user or a list is displayed. Notes: • Text mode is activated automatically. • Use the # key to enter spaces. Scroll through the list until the user you want is is unable to find a matching user, List empty will appear on the display. Aastra 622d 37 eud-1585/1.0 - R3.0 - 04.2013
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    R)[c]. ➔The display jumps to the first entry that begins with R. Scroll through the list until the user you want is displayed. Select the phone number you want. Dialling from the call list of unanswered the menu: Menu > Call lists > Missed calls. 38 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    softkey. ➔The display shows a list of the last answered calls. Scroll through the list until the user you want is displayed. Press the Call key. ➔The phone number displayed is dialled. Dialling with selected using the menu: Menu > Call lists > Redial. Aastra 622d 39 eud-1585/1.0 - R3.0 - 04.2013
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    on the display. Select the phone number you want and press the Execute softkey. Press the Call key. ➔The phone number displayed is dialled. 40 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 41
    can make callback requests to both internal and external users. Not all providers support this function. If the called party is busy was not answered or cancelled by the system. Reset callback: Press the Reset softkey. ➔Callback is deactivated. Note: You Aastra 622d 41 eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 42
    of answering, deflecting or rejecting your call. Requirement: It is essential that the internal user has not barred the Call waiting function on his phone (for configuration see the chapter "Activating protection against call types", page 94). 42 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    more detailed information on how to broker between callers or set up a conference, please refer to the Chapters "Brokering respectively. Deflect call: Press the Deflect softkey. Enter the user's phone number and confirm with the Ok softkey. ➔Call-waiting Aastra 622d 43 eud-1585/1.0 - R3.0 - 04.2013
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    (duplex mode) is a special form of announcement whereby the phone of the called user immediately user with the Ok softkey. ➔User is made aware of the announcement. You can now talk. Or: You can also start the announcement using Menu > Call features > Announce- ment > User/Group. 44 Aastra 622d
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    the PIN as described in chapter "Changing the User PIN", page 90 or use the function code *47 (see "User's Guide Function Codes" on the Aastra DocFinder). If you have forgotten your PIN, your system administrator can reset it to the default setting. Aastra 622d 45 eud-1585/1.0 - R3.0 - 04.2013
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    partner on hold. You can make enquiry calls to both internal and external users. Enquiry End call You are making/taking a call: If the other user does not answer, you can cancel the enquiry call with the End call softkey and take back the first call. 46 Aastra 622d eud-1585/1.0
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    enquiry call party and the party on hold. Brokering is possible with both internal and external users. You can also broker between conference parties as a group and an enquiry call party. End key. ➔The other conference parties remain in the call. Aastra 622d 47 eud-1585/1.0 - R3.0 - 04.2013
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    Your first call partner and the other person are now connected with each other. Note: If the other user does not answer, you can cancel the enquiry call with the End call softkey and take back the does not answer, the call comes back to your phone. 48 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 49
    function code for central parking can be found in the "User's Guide Function Codes" on the Aastra DocFinder. Recording a call You want to record an active only starts when the connection is set up. Therefore, no ring-back tones or wait tones are recorded. Aastra 622d 49 eud-1585/1.0 - R3.0 -
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    up till then. Recording restarts automatically once the call connection with the enquiry call party is set up and/or once the call connection with the first correspondent is restored. The maximum recording the call recording overview in your e-mail box. 50 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 51
    on the one hand to quickly set your personal presence state and hence to route want. It also tells you directly whether the user you want is reachable or absent without you having voice mail. As soon as you manually change back this presence state to Aastra 622d 51 eud-1585/1.0 - R3.0 - 04.2013
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    you want in order to have the settings applied. To deactivate the presence profile: user's presence state: Enter an internal name (see chapter "Dialling by name (Quickdial)", page 36). Or: Select the user you want from the phone book or a call list. ➔Presence status is displayed. 52 Aastra 622d
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    . 2. Scroll to Call Forwarding and select Forward to voice mail. 3. Scroll to Voice mail greeting and select Absence information. ➔The setting is stored. Your caller hears the selected absence information, fol- lowed, if applicable, by time and date. Aastra 622d 53 eud-1585/1.0 - R3.0 - 04.2013
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    also find the call number of the user you are looking for in the redial list. To deactivate forwarding: Press Menu > Activated features > Reset. Notes: • If a call is by remote control, see chapter "Setting functions by remote control", page 76. 54 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    the Ok softkey. User Scroll to User and confirm with Reset. Notes: • You can also forward calls to your Voice mail (see chapter"Forwarding to voice mail", page 56). • You can also activate call forwarding by remote control, see chapter "Setting functions by remote control", page 76. Aastra 622d
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    User's Guide Voice Mail Systems" on the Aastra DocFinder. Notes: • One diversion applies to all connected phones, in one number user . To deactivate forwarding: Press Menu > Activated features > Reset. Notes: • You can specify whether your voice mail Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    the system. Notes: • One diversion applies to all connected phones, in one number user concept. • Only one forwarding variant at a time is possible. Forwarding Call Forwarding . To deactivate forwarding: Press Menu > Activated features > Reset. Aastra 622d 57 eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 58
    to voice mail", page 56. • To find out how to configure a voice mail, refer to the chapter "Configuring voice mail", page 97 or in the "User's Guide Voice Mail Systems" on the Aastra DocFinder. 58 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    send a written message to an internal user. You can send a text message to an internal user. The text message will appear on the person's display. Requirement: The internal user must have a phone capable of in the system and press the Select softkey. Aastra 622d 59 eud-1585/1.0 - R3.0 - 04.2013
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    or expand the text and press the Send softkey. Select the destination and press the Select softkey. For User and Group: Enter the call number and press the Send softkey. ➔The text message is sent. Note during an active call using Text message > Inbox. 60 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    from which you want to pick up the call and confirm with the Ok softkey. Note: You can also find the call number of the user you want in the phone book or in a call list. Aastra 622d 61 eud-1585/1.0 - R3.0 - 04.2013
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    appointment call is made as soon as you end the call. • An appointment call can only be set using a function code, see chapter "Function commands, function codes", page 105. Ok Confirming an appointment Press the Delete softkey. ➔Deletes the alarm. 62 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    the PIN as described in chapter "Changing the User PIN", page 90 or use the function code *47 (see "User's Guide Function Codes" on the Aastra DocFinder). If you have forgotten your PIN, your system administrator can reset it to the default setting. Aastra 622d 63 eud-1585/1.0 - R3.0 - 04.2013
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    , set CLIR User's Guide Function Codes" on the Aastra DocFinder). CLIR Before the call: Press the function key for CLIR. Notes: • CLIR works only with external calls. • This feature depends on the range of services Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    If your system administrator has set up a phone number with several phones for you as well as the call routings (One-number user concept, see chapter " Activated features > Reset. Renaming personal call routing: Press Menu > Settings > General > Personal call routing > Change. Aastra 622d 65 eud-
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    call. When your system administrator has set up a phone number with several phones (One-number user concept, see chapter "Purpose and monitor a toddler. You can activate a room monitoring mode on your cordless phone. You can select between active and Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 67
    terminated, the monitoring phone immediately switches back to monitoring mode. Please note that room monitoring is deactivated as long sets up a one-way or two-way call connection depending on the settings. This is possible even if a call forwarding is activated on the monitoring phone. Aastra 622d
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 68
    the monitoring handset. Once the call has been cleared down, the monitoring phone immediately switches back to monitoring mode. Settings Press the monitoring: Press the Reset softkey. Or: Press Menu > Activated features > Reset. ➔Room monitoring is now deactivated. 68 Aastra 622d eud-1585/1.0
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    in to a phone if no other user has yet logged in to that phone for free seating purposes. • You can only log on once to a Free Seating phone. The moment you log in to another free seating phone, you are automatically logged off the original phone. Aastra 622d 69 eud-1585/1.0 - R3.0 - 04
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    the PIN as described in chapter "Changing the User PIN", page 90 or use the function code *47 (see "User's Guide Function Codes" on the Aastra DocFinder). If you have forgotten your PIN, your system administrator can reset it to the default setting. Log out free seating: Press the Free seating
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 71
    number is automatically set up after a prede- fined time without the user having to do anything else. Note: The hotline is integrated in your communication system. Information on hotline alarm with Aastra Alarm Server can be found in the chapter "Hotline Alarm", page 75. Aastra 622d 71 eud-1585
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 72
    software package used for the call logging management on the communication system. The application can be integrated into your Aastra to the product-specific OpenCount user's guides on our webpages (www.aastra.com) or contact your system administrator. 72 Aastra 622d eud-1585/1.0 - R3.0
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    the alarm button. Direct response Speaking directly with patients: Press the Direct response softkey on the staff phone. ➔Nursing staff's phone sets up a connection with the patient's phone. Patient's phone automatically answers in hands-free mode. Aastra 622d 73 eud-1585/1.0 - R3.0 - 04.2013
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    an announcement", page 44). The differences are as follows: • Direct response can only be used with a specifically configured Aastra Alarm Server. • Direct response can only be triggered using the Direct response softkey once an alarm is received. 74 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    : User presses the alarm button or directly dials the hotline destination number. ➔The connection with the Hotline number is set up. Note: Unlike the hotline feature (see chapter "Hotline", page 71) hotline alarm can only be used with a specifically configured Aastra Alarm Server. Aastra 622d 75
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    the PIN as described in chapter "Changing the User PIN", page 90 or use the function code *47 (see "User's Guide Function Codes" on the Aastra DocFinder). If you have forgotten your PIN, your system administrator can reset it to the default setting. 76 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 77
    84 Audio profile settings 85 Hands-free and headset settings 87 General settings 89 Protect yourself against calls 94 Managing your private contacts 95 Configuring voice mail 97 Configuring presence/presence profile 98 Configuring keys 100 Formulating functions 105 Aastra 622d 77 eud
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    phone is switched off. Or: Function is also available via the menu: Menu > Settings > General > Switch off. Notes: • You cannot switch the phone off in a keys manually in any case. Locking the keypad: Keep the hash key pressed down for approx. 2 seconds. ➔The keypad is locked. 78 Aastra 622d eud
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    to leave your desk and want to ensure that no-one can alter your phone's settings, look at your private data, or make outside calls from your phone. You can the function code *33* # (see "User's Guide Function Codes" on the Aastra DocFinder). Aastra 622d 79 eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 80
    phone. If you have forgotten your PIN, your system administrator can reset it to the default setting. Activated features Free Press the navigation key to code #33* # (see "User's Guide Function Codes" on the Aastra DocFinder). 80 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 81
    alarm signalling as follows: Vibracall, Progressive ring tone, Suppress ring tone. A List of melodies (incl. the alarm melodies) is available to listen to. Note: Your settings for Vibra call and Suppress ring tone can be overruled by the alarm server. Aastra 622d 81 eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 82
    navigation key to the right or the Menu softkey. Scroll to Settings and press the Select softkey. Scroll to General and press the Select softkey. Scroll to Direct call answer and activate or deactivate with the Select softkey. ➔The setting is stored. 82 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 83
    softkey. Scroll to Display and press the Select softkey. Scroll to the display setting you want and press the Select softkey. Select the display setting you want. Note: The Select softkey displays the colour scheme you want. ➔The setting is stored. Aastra 622d 83 eud-1585/1.0 - R3.0 - 04.2013
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    volume while in a call. You have to set the volume of handset and loudspeaker separately. The new volume will remain stored even after the call is ended. Louder: Press the upper sidekey during the call. Quieter: Press the lower sidekey during the call. 84 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 85
    the charging unit. You can set the following audio profile properties: headset and in hands-free mode). It's recommended to create a "Loud environment" profile. • Confirmation tone: Each keystroke is confirmed with a beep. • Battery warning: Battery nearly run-down triggers a warning. Aastra 622d
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 86
    key to the left. Or: The audio profiles are also available via the menu: Menu > Settings > Audio profiles. ➔All the audio profiles are displayed. Select the audio profile you want and activate with the Select softkey. ➔Audio profile is activated. 86 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 87
    on the headset. When you connect a Bluetooth headset (see chapter "Activating Bluetooth mode and Bluetooth devices", page 88), the headset is automatically activated. Note: To find out how to make phone calls with the headset, refer to the chapter "Using a headset", page 27. Aastra 622d 87 eud
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 88
    supported headset. You can activate Bluetooth devices as soon as you have activated the Bluetooth mode. You can activate or deactivate the Bluetooth manually headset and press the Select softkey. Select the device you want and press the Delete softkey. ➔Device was removed. 88 Aastra 622d eud
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 89
    dialling mode. Settings General DTMF Press the navigation key to the right or the Menu softkey. Scroll to Settings and press the Select softkey. Scroll to General and press the Select softkey. Scroll to DTMF and activate or deactivate with the Select softkey. ➔The setting is stored. Aastra 622d
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 90
    PIN, your system administrator can reset it to the default setting. Notes: • Your user PIN applies to all your phones. • Do not confuse the User PIN with the Admin PIN function code *47 (see "User's Guide Func- tion Codes" on the Aastra DocFinder). 90 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 91
    can reset it. Note: Do not confuse the Admin PIN with the User PIN (see chapter "Changing the User PIN", page 90). Settings General Ok softkey. ➔The setting is stored. Note: Delete the current PIN if you prefer to enter your alarm settings without the Admin PIN. Aastra 622d 91 eud-1585/1.0 -
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 92
    "Software", page 109. Settings System System registrations Press the navigation key to the right or the Menu softkey. Scroll to Settings and press the Select softkey. Scroll to System and press the Select softkey. Scroll to System registrations and press the Select softkey. 92 Aastra 622d eud
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    with the Select softkey. Or: Switching the phone manually to the next available system (with 2 systems): setting (SW version/Owner ID) auswählen. ➔The information can now be retrieved. Or: The software version is also available via service menu: Press and hold down key 5 SW version. Aastra 622d
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    : You can address internal users directly via their loudspeaker - setting> Select the protection setting you want and activate or deactivate with the Select softkey. ➔The setting is stored. Note: You can deactivate an activated protection using Menu > Activated features > Reset. 94 Aastra 622d
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 95
    book. Scroll to Private contacts and press the Select softkey. Press the New softkey. 1. Enter the user's contact data (Name , Business , Mobile , Private ). 2. Use the navigation key to scroll between number as default number using the Default softkey. Aastra 622d 95 eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 96
    the Menu softkey. Scroll to Call lists and press the Select softkey. Select the call list and user you want and press the Save softkey. Adding to existing contact: Press the Add to existing contact type you want, and confirm with the Save softkey. 96 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 97
    your phone Configuring voice mail This section explains how to set your voice mail. Managing personal greeting You have the possibility chapter "Listening to voice message", page 58 or in the "User's Guide Voice Mail Systems" on the Aastra DocFinder. Aastra 622d 97 eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 98
    For each of these presence profiles you can make the following settings: • Description: Type in the text to be displayed to other users as detailed information when they poll your presence status (e.g. " in the global greeting and personal greetings. 98 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 99
    the active presence profile you have to temporarily select another presence profile and then reactivate the presence profile you want in order to have the settings applied. Aastra 622d 99 eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 100
    trigger a particular action by simply pressing that key. Choice available: • Number key: To store the phone number; • Function key: Activate/deactivate or execute a function. 100 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
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    pressed down for approx. 2 seconds. Or: The keys are also available via the menu: Menu > Settings > Keys > Softkeys/Hotkeys/Side keys. Creating a new key assignment: 1. Press the New softkey and : Press the Delete softkey. ➔Key assignment is deleted. Aastra 622d eud-1585/1.0 - R3.0 - 04.2013 101
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 102
    pressed down for approx. 2 seconds. Or: The keys are also available via the menu: Menu > Settings > Keys > Softkeys/Hotkeys/Side keys. New Creating a new key assignment: 1. Press the New softkey found in chapter "Formulating functions", page 105. 102 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 103
    a building. Welcome announcement Announcement service for incoming internal and external calls. If you do not answer an external call after a set delay, the user who is calling will obtain an ber from your called party's terminal display", page 64. Aastra 622d eud-1585/1.0 - R3.0 - 04.2013 103
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 104
    incoming calls acoustically (as part of the one-number user concept). For further information refer to chapter "Activating ring 49. This function allows you to set up a call connection to a patient in hands-free mode. For further information refer to chapter Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 105
    codes can be found in the User's Guide "User's Guide Function Codes" on the Aastra DocFinder. You can use function function (up-circuit system) "Z" Activate/deactivate DTMF mode "R" Use the phone number last dialled "Y" , disconnect ("X") Aastra 622d eud-1585/1.0 - R3.0 - 04.2013 105
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 106
    > Settings > User's Guide Function Codes" on the Aastra DocFinder). • You can only activate certain function codes if the same function cannot be obtained via the menu. • The availability of certain function code may be restricted depending on the sys- tem and software version. 106 Aastra 622d
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 107
    options available with your phone. Equipment provided 108 Options 108 Connecting a cordless phone 109 Battery 110 Carry clip or swivel clip 112 Carry strap 113 USB and external charging socket 114 microSD card 114 Logging your phone on 115 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013 107
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 108
    provided Cordless phone Standard battery Charging unit and plug-in power supply unit with country-specific adapters Quick User's Guide and safety information Screwed-on belt Options Carry strap Swivel belt clip Power battery Power battery cover 108 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 109
    unit comes in two variants, the assembly differs slightly: • Variant 1: Set the switch on the power supply unit to OPEN and slide the . Software New phone software can simply be updated during operation using automatic firmware updates, reducing maintenance costs as a result. Aastra 622d eud
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 110
    -time operation Battery Take also note of the safety information on handling the battery set out in chapter "Dealing with batteries", page 7. Inserting the standard battery 1. Push clamp. 2. Fit the battery cover as described for the standard battery. 110 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 111
    and talk times are also reduced by high loudspeaker or ring tone volumes, frequently used keypad and display backlighting, and activated vibra alarms and Bluetooth mode. Aastra 622d eud-1585/1.0 - R3.0 - 04.2013 111
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 112
    until it snaps into place. Next slide the clip onto the prominent button. To release the phone from the clip, press the upper button. 112 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 113
    feed the bottom end of the carry strap through these openings (detach the carry clip first before fitting the strap). Carry straps are optionally available. Aastra 622d eud-1585/1.0 - R3.0 - 04.2013 113
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 114
    charged in the charging unit. Use a screened USB cable only. microSD card This section provides a and the main local device data in your settings menu (display, profiles, alarm configuration). This software release the microSD card is supported. 114 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 115
    entry contains, among others, a system name (e.g. A,B,C). If your phone is registered with several systems, the name of the active system is shown on the display. Aastra 622d eud-1585/1.0 - R3.0 - 04.2013 115
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 116
    Further information The following sections contain more useful information about your phone. Troubleshooting 117 Communication system and software versions 118 Technical data 119 116 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 117
    key configuration is missing, and the phone does not respond to function commands Restricted mode following a software update without update licence. Note: For all other messages, faults and questions you may have, contact your system administrator. Aastra 622d eud-1585/1.0 - R3.0 - 04.2013 117
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 118
    in these Instructions but the system will not let you. Some communication systems or software versions do not support all the features support the relevant features. Contact your system administrator for more information. R1.2 R2.0 R3.0 [a] X X X [b] X X [c] X [d] 118 Aastra 622d
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 119
    DECT encryption Frequency range Transmitted power Range DECT, GAP supported 1880 MHz to 1900 MHz 10 mW (average power per channel) • up to 300 m outdoors • up to 50 m in indoors Interfaces Headset PC Card 2.5 mm jack and Bluetooth Mini-USB state Aastra 622d eud-1585/1.0 - R3.0 - 04.2013 119
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 120
    x Width x Depth: 76 x 75 x 24 mm 40 g ID: 23-00-1061-00 or 23-00-1089-00 ID: 23-00-1089-00 Silicone treated 120 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 121
    : answering 43 on an internal user 42 Protection setting 94 Call: deflecting 42 picking up 61 recording 49 rejecting 42 Callback: answering 41 requesting 41 Changing the PIN: Admin PIN 91 Personal PIN 90 Charges 24 CLIP 64 CLIR 64 Colour scheme 83 Aastra 622d eud-1585/1.0 - R3.0 - 04
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 122
    mode 89 Configuring voice mail 97 Confirmation tone 85 Connect 48 Connecting the charging unit 109 Connecting:a headset connection 20 Settings 83 Disposal External ring 85 F Firmware update 109 First-time operation mode and Ringing tone (Safety information 6 122 Aastra 622d eud-1585/1.0
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 123
    headset 27 with supplementary features 35 Making: a call 36 Malfunctions 117 Managing personal greeting 97 MCID 64 Medical equipment (Safety information 6 Menu-guided navigation 32 microSD card 114 Mini USB on the system 115 Registration 115 Aastra 622d eud-1585/1.0 - R3.0 - 04.2013 123
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 124
    lower case 31 USB 114 User information 9 Using the display and operating elements ..........28 V Vibracall 85 Voice message: playing 58 Voice messages: deflecting 59 Volume: setting the audio profile 85 setting the volume during the call 84 W Weight 120 124 Aastra 622d eud-1585/1.0 - R3
  • Aastra 622d | User Guide Aastra 622d for Aastra 400 - Page 125
    /EU). The product-specific declarations of conformity can be found on the Aastra DocFinder: www.aastra.com/docfinder. Exclusion of liability Aastra® is a registered trademark of Aastra Technologies Limited. Technical modifications and product availability subject to change without notice. Copyright
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Aastra Business Communication
Solution
Aastra 622d
User’s Guide
Supported communication systems:
Aastra 415
Aastra 430
Aastra 470
Aastra IntelliGate
This User's Guide describes the functions, configuration
and use of the DECT phone Aastra 622d on the commu-
nication systems mentioned above.
eud-1585_en / 1.0 – R3.0 – © 04.2013