Brother International DCP-L5650DN Barcode Utility Users Guide
Brother International DCP-L5650DN Manual
View all Brother International DCP-L5650DN manuals
Add to My Manuals
Save this manual to your list of manuals |
Brother International DCP-L5650DN manual content summary:
- Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 1
Barcode UtilityUser'sGuide User's Guide © 2020 Brother Industries, Ltd. All rights reserved. - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 2
We use the following symbol throughout this User's Guide: Tips icons indicate helpful hints and supplementary information form or by any means without prior written permission of Brother Industries, Ltd. Trademarks Brother is the trademark of Brother Industries, Ltd. QR Code is a trademark of DENSO - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 3
...26 5.1 General Troubleshooting...26 5.2 File Processing Errors ...28 Appendix A: Barcode Recognition Requirements 30 Appendix B: Custom Naming Rules...32 Naming Rules for [BARCODE L(A,B)] and [BARCODE R(A,B 33 Appendix C: Supported Barcode Types and Options 35 Appendix D: XML Specification - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 4
3. Redirect split files to the relevant folder Compared to typical manual data entry, barcodes offer more accurate and efficient data input. any compatible Brother machine that has scanning capabilities - Compatible with the Brother iPrint&Scan for Windows application - Supports processing scan - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 5
Using the machine's control panel - Using Brother iPrint&Scan for Windows The Barcode Utility supports the following input and output file formats: Input File Format PDF (Auto Color Mode OFF) PDF Input Format Specification Output File Format ・ PDF ・ PDF/A-1b ・ TIFF Item Maximum Pages Recommended - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 6
2. Monitor Folders and Process Files The Barcode Utility runs as a background service and can continuously monitor specific folders (hot folders) for newly scanned files and then process them according to the barcode recognition and document separation rules. 1. - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 7
be installed on your computer. To download the application, go to your model's Downloads page at support.brother.com. - The documents must be scanned either directly from the machine or using the Brother iPrint&Scan for Desktop application. 2.2 Add a Folder to Be Monitored (Hot Folder) Hot Folder - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 8
2.3 Create a File Processing Rule 1. Click the File processing rules tab, and then click Add a rule. 2. When the Create/Edit a rule dialog box appears, type a name for your new rule in the Rule name field. 3. Specify the Target file type so you can process scanned documents based on your - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 9
2.4 Assign Barcodes to File Processing Rules 1. Click the edit button [ ] next to the newly created rule. 2. Click General Settings, and then click [ + ]. 6 - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 10
3. When the Barcode Configuration dialog box appears, type the Barcode Name. To correctly recognize and read a barcode, the utility's barcode recognition settings must be set correctly. 4. Select the applicable Barcode Type check boxes. 5. Type additional barcode information in the Specify exact - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 11
9. The Define Barcode Search Area dialog box appears. Click Browse..., select the scanned file that contains the barcode you want to use, and then click Open. 10. The scanned file's name and a preview appears. Do one of the following: If the document has only one page Move and resize the selection - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 12
・ If you cannot load the scanned file, scan the master barcode again using a Brother machine compatible with the Barcode Utility. ・ Make sure you place the red recognition area over a minimum of 80% of the target barcode to ensure accurate - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 13
2.5 Configure File Split Settings The Barcode Utility can split multiple-page scanned documents into shorter documents. 1. Click the edit button [ ] next to the newly created rule. 2. Click File split rule in the left navigation bar. 3. Select the Split files check box. 10 - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 14
4. Choose one of the following 'Split file' rules: To split files by page count a. Select the Separate files by page count radio button. b. Type the number of pages you want in each final, shorter document (max. 99). To split files based on specific barcodes a. Select the Separate files according to - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 15
5. Confirm your settings, and then click OK. If any warning icons [ ] appear, fix the settings as indicated. To delete a file split rule, click the [ ] button to the right of the rule name. Detect or delete separator pages Example 1 Detect file separation using a barcode. Example 2 Delete the - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 16
2.6 Configure File Rename Settings The Barcode Utility can rename newly separated document files based on the barcodes each file contains. 1. Click the edit button [ ] next to the newly created rule. 13 - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 17
2. Click File rename rule in the left navigation bar. 3. Select the Rename file check box. 4. Click Add a setting. 5. Specify the file name rules: To rename files based on specific barcodes a. Select the Rename files according to the specified barcode check box. 14 - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 18
b. In the drop-down list, select the barcode to use or specify a new barcode by clicking the Add a new barcode setting... option. c. Select the output format from the Output Format drop-down list. To rename files based on a combination of static and dynamic information a. Select the Change filename - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 19
1. Click the edit button [ ] next to the newly created rule. 2. Click File save rule in the left navigation bar. 3. Select the Save destination check box. 4. Click Add a setting. 16 - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 20
6. In the drop-down list, select the barcode to use or specify a new barcode by clicking the Add a new barcode setting option. 7. To change the default destination, click Browse..., select the folder you want, and then click Select Folder. 8. Type the folder path you want to use. 9. To customize the - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 21
Change filename Description Do not change file names for incorrectly processed files. Automatically rename any incorrectly processed files. Type the new default file name you want in the Change filename: field, and then specify any additional information if necessary. For more information, see - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 22
rules you want to use to process incoming scan jobs before you start monitoring hot folders. ・ By default, the Folder Monitoring function is On. ・ Make sure you have configured at least one rule for the files correctly, see: - Section 4.1 Check the Application Log. - Section 5. Troubleshooting. 19 - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 23
available number Select the Start with the lowest available number check box. Example Three files are in the destination folder: document_000.pdf, document_001.pdf, and document_099.pdf. If you use the "document_[COUNTER]" format and apply this rule, the next file is automatically named document_002 - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 24
3.2 Export and Import Configuration To save specific barcode and rule settings, export the current settings as an XML file. You can import and reapply them if necessary. 3.2.1 Export Configuration 1. Click Application settings in the main screen. 2. Click Import/Export in the left navigation bar. 3. - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 25
5. When the confirmation message appears, click OK. 6. Click OK. 7. Click Apply in the application's main screen. 3.3 Check the Barcode Utility version 1. Click Application settings in the main screen. 2. Click Information in the left navigation bar. 3. Click Version and License. 22 - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 26
3.4 Update the Barcode Utility 1. Click Application settings in the main screen. 2. Click Information. 3. Click Check for software updates. 23 - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 27
Log 4.1 Check the Application Log Check the Application Log if you encounter any problems when using the Barcode Utility. The log contains errors and notifications about: - Barcode settings - Input PDF and barcode quality - File processing progress Log Item (Status) Description Error The file - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 28
Log Folder 1. Click Application settings in the main screen. 2. Click Information in the left navigation bar. 3. Click Change log destination... (The default log file storage location is: \BarcodeUtility install folder\userlog.) 4. Browse to the folder you want, and then click Select Folder - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 29
5. Troubleshooting 5.1 General Troubleshooting Use this section to resolve typical problems you may encounter. You can correct most problems yourself. Problem A large PDF (over 100 pages) cannot be processed. Barcodes scanned using the Auto Color scan setting are not recognized correctly. I cannot - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 30
Problem I want to specify more than one barcode in a multipage document. I want to Processing Errors. ・ Make sure the barcode is supported and correctly created. For more information, see Appendix A: Barcode Recognition Requirements and Appendix C: Supported Barcode Types and Options. Check the post- - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 31
reliability, change your Brother machine's scan settings to Full Color PDF (we recommend using the 24bit color scan setting for best scan results and barcode recognition). We do not recommend using the Auto Color mode settings. For more information, see section. 1.4 Supported - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 32
activated on your Brother machine. ・ Check the scan settings of the machine used to scan into the hot folder. ・ Make sure the PDF type is normal PDF (The Searchable PDF, Secure PDF, and High compression PDF types are not supported). For more information, see section 1.3 Supported Input/Output File - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 33
scanning. We recommend using the 24bit color scan setting for best scan results and barcode recognition. For more information, see section 1.4 Supported Scan Color Settings. Item Specification Details Angle Barcode rotation angle Tolerance angle 0° 90° 180° 270° ± 5° 0° 180° 90° 270° General - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 34
Item PDF417 Recommended scan resolution Specification 200 DPI or more Details Minimum size of each line when using the recommended scan resolution (black line/white line) 0.5 mm Minimum margin around barcode Barcode color Background color Recommended scan resolution Minimum size of each line - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 35
・ All name rules should contain only upper-case characters. ・ The total supported length of a file name (folder path and name) is 247 characters. If the name exceeds this limit, the file is automatically saved to the default settings destination path. ・ When creating a user-defined file name, do - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 36
Naming Rules for [BARCODE L(A,B)] and [BARCODE R(A,B)] To select a specific number of consecutive barcode characters, use the [BARCODE] naming rule, which offers additional options: Extended Naming Rule [BARCODE L(A,B)] [BARCODE R(A,B)] Description Reads the barcode information from left to right - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 37
# Name 3 Left-Count with One Specific Character Description Naming Rule: [BARCODE L("/",5)] Count Method: Starting from the left and reading the next five characters after the first instance of the / character. 4a Right-Count with One Specific Character Text information in the barcode: The - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 38
-A Mandatory Mandatory Mandatory UPC-E Mandatory JAN-8 / EAN-8 Mandatory JAN-13 / EAN-13 Mandatory 2D Barcode QR N/A Datamatrix / GS1 Datamatrix N/A PDF417 N/A Not Supported - Micro QR code - Add-on code for UPC-A, UPC-E - Add-on code for JAN-8/EAN-8, JAN-13/EAN-13 For barcodes that - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 39
Appendix D: XML Specification for Barcodes Definition of an XML File Elements and Tree Structure Document name Total number of page Total number of barcode Barcode information Type of barcode Decode result includes check digit Decode result excludes check digit Location Information Area - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 40
Standard Name CODE39 ITF CODABAR CODE93 CODE128 GS1-128 UPC-A UPC-E EAN-8 EAN-13 QR DATAMATRIX Supported Barcode Type CODE39/CODE3of9 ITF / ITF-14 CODABAR / Code2of7 /NW-7 CODE93 CODE128 GS1-128 / UCC128 / EAN128 UPC-A UPC-E JAN-8 / EAN-8 JAN-13 / EAN-13 QR - Brother International DCP-L5650DN | Barcode Utility Users Guide - Page 41
Visit us on the World Wide Web global.brother ENG Version B
Barcode Utility
User’s Guide
User’s Guide
© 2020 Brother Industries, Ltd. All rights reserved.