Brother International MFC 255CW Software Users Manual - English
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- Brother International MFC 255CW | Software Users Manual - English - Page 1
SOFTWARE USER'S GUIDE For DCP users; This documentation is for both MFC and DCP models. Where it says 'MFC' in this user's guide, please read 'MFC' as 'DCP'. Version A USA - Brother International MFC 255CW | Software Users Manual - English - Page 2
/or its subsidiaries in Canada, the United States and/or other countries. FaceFilter Studio is a trademark of Reallusion, Inc. All other trademarks are the property of their respective owners. Each company whose software title is mentioned in this manual has a Software License Agreement specific to - Brother International MFC 255CW | Software Users Manual - English - Page 3
printing, scanning and faxing 3 Clearing data from the memory ...3 Status Monitor...4 Monitoring the machine's status ...4 Turning off the Status Monitor ...5 Printer driver settings...6 Accessing the printer driver settings...6 Basic tab ...7 Media Type...8 Quality ...8 Paper Size ...9 Color Mode - Brother International MFC 255CW | Software Users Manual - English - Page 4
Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan users 46 Scanning a document into the PC ...46 Pre-Scanning and cropping a portion using the scanner glass 48 Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE 50 Viewing items ...51 Organizing your items in - Brother International MFC 255CW | Software Users Manual - English - Page 5
Exporting the Address Book ...98 Importing to the Address Book ...100 PC-FAX receiving (Not available for MFC-255CW and MFC-295CN 102 Enabling the PC-FAX Receiving software on your machine 103 Running the PC-FAX Receiving software on your PC 104 Setting up your PC ...104 Configuring the Network - Brother International MFC 255CW | Software Users Manual - English - Page 6
117 Using the Brother Ink driver ...118 Choosing page setup options ...118 Choosing printing options ...119 Basic settings...120 Media Type...120 Quality ...121 Color Mode ...121 Advanced settings ...122 Color/Grayscale ...122 Other Print Options...124 Support ...125 Sending a fax (MFC models only - Brother International MFC 255CW | Software Users Manual - English - Page 7
FAX (PC-FAX is MFC models only 155 DEVICE SETTINGS ...157 Remote Setup (Not available for DCP models, MFC-255CW and MFC-295CN 158 Quick-Dial (Not available for DCP models, MFC-255CW and MFC-295CN 158 Ink Network license (Windows®) ...178 Configuring Network Scanning for Windows 179 Configuring - Brother International MFC 255CW | Software Users Manual - English - Page 8
Section I Windows® Printing Scanning ControlCenter3 Remote Setup (Not available for DCP models, MFC-255CW and MFC-295CN) Brother PC-FAX Software (MFC models only) PhotoCapture Center® Firewall settings (For Network users) I 2 34 54 86 88 107 110 - Brother International MFC 255CW | Software Users Manual - English - Page 9
the Specifications in the User's Guide.) The printer driver supports N in 1, Watermark printing, Color Enhancement technology and many other features. Low Running Cost Whenever a particular ink color requires replacement, you only have to replace that individual cartridge. USB The Universal Serial - Brother International MFC 255CW | Software Users Manual - English - Page 10
when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished. Clearing data from the memory 1 If the LCD shows Data Remaining, you can clear the data that is left in the printer memory by pressing - Brother International MFC 255CW | Software Users Manual - English - Page 11
one or more devices, allowing you to get immediate notification of error messages such as paper empty, paper jam or ink replacement required. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFC - Brother International MFC 255CW | Software Users Manual - English - Page 12
these steps: 1 1 a Right-click the Status Monitor icon or window and click Load Status Monitor on Startup to clear the check mark. b Right-click again then click Exit. Note Even if the Status Monitor is off, you can check the machine's status at any time by clicking Status Monitor from the Start - Brother International MFC 255CW | Software Users Manual - English - Page 13
PC: Media Type/Quality (Speed) Paper Size Page Layout Color Settings Scaling Use Watermark Print Date & Time Accessing the printer driver settings a Click File, then Print in your application. b Choose Brother MFC-XXXX Printer (where XXXX is your model name) and click Preferences. The - Brother International MFC 255CW | Software Users Manual - English - Page 14
Drying Paper, Media Type and Quality (1). Note Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text. b Choose Borderless, Paper Size, Color Mode, Orientation, number of Copies and the page order, Reverse Order, Page - Brother International MFC 255CW | Software Users Manual - English - Page 15
fastest print mode and the lowest amount of ink used. Use for printing large volume documents or documents for proofing. Media Type Plain Paper Inkjet Paper Brother BP71 Photo Paper, Brother BP61 Photo Paper or Other Photo Paper Transparencies Color/Grayscale Color/Grayscale Color/Grayscale Color - Brother International MFC 255CW | Software Users Manual - English - Page 16
choose the size of paper you want to print such as Letter (Borderless) . Color Mode 1 Color is adjusted to get the closest color match with the PC monitor. Natural: Use for photographic images. The color is adjusted to print more natural colors. Vivid: Use for business graphics such as charts - Brother International MFC 255CW | Software Users Manual - English - Page 17
in 1 options print 2, 4, 9 or 16 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints the document in poster print mode. Page Order be printed (in Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) Note If your application software - Brother International MFC 255CW | Software Users Manual - English - Page 18
the number of copies that will be printed (1 to 999). 1 1 Collate 1 With Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose. If Collate is unchecked, then each page will be printed according to the number of copies - Brother International MFC 255CW | Software Users Manual - English - Page 19
Advanced tab 1 1 1 2 3 4 5 6 7 8 a Choose your setting for Color/Grayscale (1). b Choose Ink Save Mode to help reduce ink consumption (2). (For DCP-395CN, MFC-495CW and MFC-795CW) c Choose your setting for Scaling feature (3). Choose Off if you want to print the document as it appears on your - Brother International MFC 255CW | Software Users Manual - English - Page 20
Printing Color/Grayscale This selection allows a color document to be printed in black and white using grayscale. Color Settings Click the Color Settings button to see options for enhanced print settings. 1 1 1 13 - Brother International MFC 255CW | Software Users Manual - English - Page 21
of a picture may be slightly pink, yellow or some other color. By adjusting the white balance you can adjust those white Printing 1 When Bi-Directional Printing is checked, the print head prints in both directions offering faster print speeds. When unchecked, the print head will only print in one - Brother International MFC 255CW | Software Users Manual - English - Page 22
Ink Save Mode (For DCP-395CN, MFC-495CW and MFC795CW) 1 1 When you choose Ink Save Mode, the machine prints the colors lighter and emphasizes the outlines of the images. The amount of ink that is saved varies depending on the type of documents that are printed. Ink Save Mode: Off 1 Ink Save Mode - Brother International MFC 255CW | Software Users Manual - English - Page 23
Printing Watermark Settings Click the Watermark Settings button to change the watermark settings. 1 1 You can choose a watermark and change its size and position on the page. If you want to add a new watermark, click the New button, and then choose Use Text or Use Bitmap File. 16 - Brother International MFC 255CW | Software Users Manual - English - Page 24
Text if you only want to print an outline of the watermark. Title 1 Choose CONFIDENTIAL, COPY or DRAFT as the title or enter a title you like in the field. Text 1 Enter your watermark text into the Text Box, and then choose Font, Style, Size and Color. Bitmap 1 Enter the file name and - Brother International MFC 255CW | Software Users Manual - English - Page 25
Printing Other Print Options Click the Other Print Options button to set more Printer functions: 1 1 Note The screen shown in this section may vary depending on your machine. 18 - Brother International MFC 255CW | Software Users Manual - English - Page 26
, choose Opaque. When Opaque is chosen, you can click the Color button to change the color of the Date and Time background. Note The selection boxes show the format of Date and Time to be printed. The actual Date and Time printed on your document is automatically retrieved from the settings on your - Brother International MFC 255CW | Software Users Manual - English - Page 27
Printing Photo Bypass Tray Help (For DCP-395CN, MFC-495CW and MFC-795CW) 1 Set the Photo Bypass Tray Help to On to display help instructions on how to use the photo paper tray when 1 you select Photo, Photo L or Postcard 1 paper. (Available on Photo Bypass Tray models) 20 - Brother International MFC 255CW | Software Users Manual - English - Page 28
The Change Data Transfer Mode feature lets you choose print data transfer mode to improve print quality 1 or print speed. Recommended Setting Choose Recommended Setting for general use. Improved Print Quality Choose Improved Print Quality for better print quality. Print speed may be reduced - Brother International MFC 255CW | Software Users Manual - English - Page 29
Printing Advanced Color Settings You can set the Halftone Pattern and Match Monitor for more color adjustment. Halftone Pattern 1 1 The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use - Brother International MFC 255CW | Software Users Manual - English - Page 30
the other printer driver settings. • When you choose the Print Odd Pages and Print Even Pages settings, you may see a printing error message on your computer, as the machine pauses during the printing process. The error message will disappear after the machine re-starts printing. The Print Odd Pages - Brother International MFC 255CW | Software Users Manual - English - Page 31
Landscape g In the printer driver, choose the Basic tab and un-check Reverse Order. h Choose the Advanced tab and click Other Print Options. i Choose Print Order and check Print Even Pages. Click OK. j The machine will print all the even-numbered pages on the other side of the paper. Guidelines - Brother International MFC 255CW | Software Users Manual - English - Page 32
Printing Support The Support window shows the driver version and settings information. There are also links to the Brother Solutions Center and Genuine Supplies Website. Click the Support button to display the Support window: 1 1 25 - Brother International MFC 255CW | Software Users Manual - English - Page 33
Printing Brother Solutions Center The Brother Solutions Center is a website offering information about your Brother product including 1 FAQs (Frequently Asked Questions), User's Guides, driver updates and tips for using your machine. Genuine Supplies Website The Genuine Supplies Website - Brother International MFC 255CW | Software Users Manual - English - Page 34
of FaceFilter Studio. Note If your Brother machine is not turned On, or connected to your computer, FaceFilter Studio will start with limited features. You will not be able to use the Print function. This chapter only introduces the basic functions of the software. For more details, see the - Brother International MFC 255CW | Software Users Manual - English - Page 35
Printing Starting FaceFilter Studio with your Brother machine turned On 1 1 a When you launch FaceFilter Studio for the first time, this screen will appear, if your Brother machine is turned On, and connected to your computer, the FaceFilter Studio will detect your Brother machine. b After you click - Brother International MFC 255CW | Software Users Manual - English - Page 36
Printing Starting FaceFilter Studio when your Brother machine is turned Off a When you launch FaceFilter Studio for the first time, if your Brother machine is turned Off or not connected to your computer, this screen will appear. 1 1 b Click Detect in step a, and this screen will appear. Turn on - Brother International MFC 255CW | Software Users Manual - English - Page 37
Studio starts with limited functionality, the photo data will be saved with a watermark. • To start FaceFilter Studio with full functionality, see Starting FaceFilter Studio with your Brother machine turned On on page 28. Printing an image 1 a Click the Open icon to choose the photo data. 30 - Brother International MFC 255CW | Software Users Manual - English - Page 38
top menu bar. 1 c The Print dialog will appear. Click the Print icon on the left. d The Print settings dialog will appear. Choose Paper Size, Paper Source, Orientation, number of Copies, Scaling and Printing Area. Note If you want to print a borderless photo, choose Full Page Photo in Scaling and - Brother International MFC 255CW | Software Users Manual - English - Page 39
Brother machine. Click OK. 1 Note If you want to use photo paper, click Properties and set the Media Type and Quality in the printer driver dialog. f Click Print in the Print settings dialog box and your photo will print Threshold slider to adjust the color of the marked areas. d Click OK. 32 - Brother International MFC 255CW | Software Users Manual - English - Page 40
List FaceFilter Studio lets you modify a facial expression by applying an expression template or by manual adjustment. In the Select Expression step, you can preview or print the expression list of your choice. 1 1 Uninstalling FaceFilter Studio 1 To uninstall FaceFilter Studio, choose Start - Brother International MFC 255CW | Software Users Manual - English - Page 41
Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can not only scan images directly into the PaperPort™ 11SE viewer that Brother included with your machine, but you - Brother International MFC 255CW | Software Users Manual - English - Page 42
the Select button. e Choose TWAIN: TW-Brother MFC-XXXX or TWAIN: TW-Brother MFC-XXXX LAN from the Available Scanners list. (Where XXXX is your model name.) 2 f Check the Display scanner dialog box on the Scan or Get Photo panel. g Click Scan. The Scanner Setup dialog box appears: h Adjust the - Brother International MFC 255CW | Software Users Manual - English - Page 43
Brightness, Contrast and Document Size as needed. c Click PreScan. The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box. 1 d Press and hold down the left mouse button and drag it over the portion you want to scan. 1 1 Scanning area Note You - Brother International MFC 255CW | Software Users Manual - English - Page 44
window (or your application window). g In the PaperPort™ 11SE window, use the options available to refine the image. Settings in the Scanner Setup x 9600 dpi 19200 x 19200 dpi Black & White/ Gray (Error Diffusion) Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 256 Color Yes Yes Yes Yes Yes Yes No - Brother International MFC 255CW | Software Users Manual - English - Page 45
. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give a gray appearance.) True Gray Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray. 256 Color - Brother International MFC 255CW | Software Users Manual - English - Page 46
Scan Type to Gray (Error Diffusion) or True Gray. which setting best suits your needs. Document Size 2 Choose one of the following sizes: A4 8.3 x 11.7 Card size, and then put the business card face down at the top left of the scanner glass. Photo 4 x 6 in (10 x 15 cm) Index Card 5 - Brother International MFC 255CW | Software Users Manual - English - Page 47
Scanning Custom For Models without a scanner ADF User adjustable from 0.35 × 0.35 in. (8.9 × 8.9 mm) to 8.5 × 11.7 in. (215.9 × 297 mm) For Letter scanning models with ADF 2 data size in Bitmap format. The size will vary depending on the type of file, resolution and number of colors used. 40 - Brother International MFC 255CW | Software Users Manual - English - Page 48
appears on the left side of the screen. d Click Select button. e Choose WIA:Brother MFC-XXXX or WIA:Brother MFC-XXXX LAN from the Available Scanners list. (Where XXXX is your model name.) Note If you choose TW-Brother MFC-XXXX, the TWAIN driver will start. f Check the Display scanner dialog box on - Brother International MFC 255CW | Software Users Manual - English - Page 49
Scanning h Adjust the following settings, if needed, in the Scanner Setup dialog box: 2 1 2 3 4 1 Paper source 2 Picture type 3 Adjust . Click OK after you choose the settings. Note By default, the scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher - Brother International MFC 255CW | Software Users Manual - English - Page 50
Pre-Scanning and cropping a portion using the scanner glass 2 The Preview button is used to document into the PC on page 41. 2 b Choose Flatbed in the Paper source drop-down list (1). Note If your machine has no Auto Document Feeder (ADF), you do not need to specify the Paper source. 1 4 2 3 1 - Brother International MFC 255CW | Software Users Manual - English - Page 51
the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your application window). Scanner Utility 2 The Scanner Utility is used to configure the WIA scanner driver for resolutions greater than 1200 dpi - Brother International MFC 255CW | Software Users Manual - English - Page 52
Scanning Running the utility You can run the utility by clicking the Scanner Utility located in Start/All Programs/Brother/MFC-XXXX menu (where XXXX is your model name)/Scanner Settings/Scanner Utility. 2 Note (Windows Vista®) When the User Account Control screen appears, do the following. • For - Brother International MFC 255CW | Software Users Manual - English - Page 53
page 48.) a Load your document. b Open your software application to scan the document. c Do one of the following: (Windows Photo Gallery) Click File, then Import from Camera or Scanner. (Windows Fax and Scan) Click File, New, then Scan. d Choose the scanner you want to use. e Click Import. The - Brother International MFC 255CW | Software Users Manual - English - Page 54
Color format 5 File type 6 Resolution 7 Brightness 8 Contrast Note By default, the scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Scanner Utility. (See Scanner Utility on page 44.) g Click the Scan button in the Scan dialog box. The machine - Brother International MFC 255CW | Software Users Manual - English - Page 55
the Source drop-down list. Adjust the following settings, if needed, in the Scanner dialog box. 1 2 3 8 4 5 6 7 1 Profile 2 Source 3 Color format 4 File type 5 Resolution 6 Brightness 7 Contrast 8 Scanning area Note If your machine has no Auto Document Feeder (ADF), you do not need to specify - Brother International MFC 255CW | Software Users Manual - English - Page 56
Scanning e Press and hold down the left mouse button and drag it over the portion you want to scan. 2 f Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window. 49 - Brother International MFC 255CW | Software Users Manual - English - Page 57
or 'stack' documents of different formats for printing, faxing or filing. This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™ Getting Started Guide. To view the ScanSoft™ PaperPort™ 11SE Getting Started Guide, choose Help from PaperPort™ 11SE menu - Brother International MFC 255CW | Software Users Manual - English - Page 58
a small rectangular thumbnail and are not displayed as actual images. Page View displays a close-up of a single page. You can open a PaperPort™ 11SE item by double-clicking its icon or the thumbnail in Desktop view. As long as you have the appropriate application on your PC to display it, you can - Brother International MFC 255CW | Software Users Manual - English - Page 59
stored in other folders. When you double-click a folder, its contents (both PaperPort™ . You can also use Windows® Explorer to manage the folders recognize one of the applications on your PC, you can manually create 11SE uses the optical character recognition software (OCR), which comes with - Brother International MFC 255CW | Software Users Manual - English - Page 60
and convert them to PaperPort™ 11SE (MAX) files in several different ways: Print to the Desktop view from another application, such as Microsoft® Excel. 2 Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tagged Image File Format (TIFF). Exporting items into other - Brother International MFC 255CW | Software Users Manual - English - Page 61
PC. (4) e Access the 'PC-FAX' applications available for your device. (5) f Access the settings available to configure your device. (6) g You can choose which machine ControlCenter3 will connect with from the Model drop-down list. (7) h You can also open the configuration window for each function - Brother International MFC 255CW | Software Users Manual - English - Page 62
Classic 3 7 8 1 2 3 4 5 6 Note • To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. • For the Modern user interface, you need to install Adobe® Flash® Player 8 or greater. If you do not - Brother International MFC 255CW | Software Users Manual - English - Page 63
Load feature off 3 Once you start ControlCenter3 from the Start menu, the icon will appear on the task tray. You can open the ControlCenter3 window by double-clicking the icon. If you do not want ControlCenter3 to run automatically each time you start your PC: a Right-click the ControlCenter3 icon - Brother International MFC 255CW | Software Users Manual - English - Page 64
as needed. ControlCenter3 gives you the ability to configure the hardware Scan key on your machine and the ControlCenter3 Software button for each scan feature. To configure the hardware Scan key on your machine choose the Device Button tab in the configuration menu for each of the SCAN buttons. To - Brother International MFC 255CW | Software Users Manual - English - Page 65
) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) XML Paper Specification (*.xps) Note • The XML Paper Specification is available for Windows Vista® or when an application for creating an XML Paper Specification file. • Secure PDF is available for Scan to Image, Scan to - Brother International MFC 255CW | Software Users Manual - English - Page 66
ControlCenter3 Auto Crop (For DCP-395CN, MFC-495CW and MFC-795CW) 3 You can scan multiple documents placed on the scanner glass by choosing the Auto Crop check box on the ControlCenter Configuration dialog. When you choose Auto Crop, the machine will scan each document and create separate files. - Brother International MFC 255CW | Software Users Manual - English - Page 67
settings, right-click the Image button, click ControlCenter Configuration and click the Software Button tab. 3 If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. Change the other settings, if needed. To change the destination - Brother International MFC 255CW | Software Users Manual - English - Page 68
list. You can delete an application that you have added by clicking the Delete button in the Software Button tab. 3 Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. If you choose Secure PDF from the File Type list - Brother International MFC 255CW | Software Users Manual - English - Page 69
by clicking the Add button. To delete an application, click the Delete button in the Software Button tab. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. You can also configure the other settings for Scan to OCR. 62 - Brother International MFC 255CW | Software Users Manual - English - Page 70
the E-mail button, click ControlCenter Configuration and click the Software Button tab. 3 To change the E-mail application, choose will appear in the drop-down list. If you are having trouble using a custom application with ControlCenter3 you should choose an application Scanner Interface box. 63 - Brother International MFC 255CW | Software Users Manual - English - Page 71
one of the file types shown in the file attachment list. To configure the file type, folder and file name, right-click the File button, click ControlCenter Configuration and click the Software time you scan, check the Show Save As window box. If you want to scan and then crop a portion of a - Brother International MFC 255CW | Software Users Manual - English - Page 72
to Image, Scan to OCR, Scan to E-mail and Scan to File. 3 Scan to Image Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your PC. Scan to OCR Converts scanned documents into editable text files. You can choose the destination - Brother International MFC 255CW | Software Users Manual - English - Page 73
) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) XML Paper Specification (*.xps) Note • The XML Paper Specification is available for Windows Vista® or when an application for creating an XML Paper Specification file. • Secure PDF is available for Scan to Image, Scan to - Brother International MFC 255CW | Software Users Manual - English - Page 74
ControlCenter3 Auto Crop (For DCP-395CN, MFC-495CW and MFC-795CW) 3 You can scan multiple documents placed on the scanner glass by choosing the Auto Crop check box on the ControlCenter Configuration dialog. When you choose Auto Crop, the machine will scan each document and create separate files. - Brother International MFC 255CW | Software Users Manual - English - Page 75
Customizing a user-defined button 3 To configure a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window. Scan to Image General tab 3 3 To create the button name, enter a name in the Please enter a name for the Custom Button - Brother International MFC 255CW | Software Users Manual - English - Page 76
ControlCenter3 Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 3 If you choose Secure PDF from the File Type list, click the icon to open the Set PDF Password dialog - Brother International MFC 255CW | Software Users Manual - English - Page 77
text field (up to 30 characters). Choose the type of scan from the Scan Action field. 3 Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 70 - Brother International MFC 255CW | Software Users Manual - English - Page 78
characters). Choose the type of scan from the Scan Action field. 3 Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 71 - Brother International MFC 255CW | Software Users Manual - English - Page 79
Folder to show where the scanned image is saved after scanning. Check Show Save As window to specify the destination of the scanned image after every scan. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings and enter the file name if you want to - Brother International MFC 255CW | Software Users Manual - English - Page 80
for photo printing by REALLUSION on page 27.) Note • DCP-375CW and MFC-255CW do not support using a USB Flash memory drive. • DCP-375CW, MFC-255CW and MFC-295CN do not support using a CompactFlash®. Open PCC Folder (PCC: PhotoCapture Center®) 3 The Open PCC Folder button starts Windows® Explorer - Brother International MFC 255CW | Software Users Manual - English - Page 81
with a name derived from the date the original file was created. The file is then saved into this folder. For example, a file created on the memory card on Oct. 08, 2009 will be saved into a folder named 10082009. Retain PCC folder structure when copying The copy is saved using the same - Brother International MFC 255CW | Software Users Manual - English - Page 82
ControlCenter3 Copy To Application 3 The Copy To Application button lets you open files from a specific application after copying to the folder of that application. To change the folder settings, right-click the button and choose your preferred settings for file copying. 3 Creating the Copy Folder - Brother International MFC 255CW | Software Users Manual - English - Page 83
a memory card or USB Flash memory drive and launch the FaceFilter Studio application. 3 FaceFilter Studio gives you an easy-to-use borderless photo printing function. on the CD-ROM with your machine. To install FaceFilter Studio follow the steps in the Quick Setup Guide. To change the folder settings - Brother International MFC 255CW | Software Users Manual - English - Page 84
ControlCenter3 Creating the Copy Folder 3 Create a new folder based on the PCC files Date or Month The default setting is Date. A copy folder is created with a name based on the date that the original file was created. The copy is then saved into this folder. For example, the copy of an - Brother International MFC 255CW | Software Users Manual - English - Page 85
COPY 3 Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine's printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network - Brother International MFC 255CW | Software Users Manual - English - Page 86
ControlCenter3 In the printer driver settings dialog box, you can choose advanced settings for printing. 3 Note • You must configure each of the copy buttons before they can be used. • The Print Options screen will vary depending on the model of printer you have chosen. 79 - Brother International MFC 255CW | Software Users Manual - English - Page 87
fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 88.) Receive (Not available for MFC-255CW and MFC-295CN) By clicking this button, the PC-FAX receive software is activated and your PC starts receiving fax data from your Brother machine. After activating the PC-FAX - Brother International MFC 255CW | Software Users Manual - English - Page 88
the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 3 Receive/View Received (Not available for MFC-255CW and MFC-295CN) 3 The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is automatically installed when - Brother International MFC 255CW | Software Users Manual - English - Page 89
menu. (See Running the PC-FAX Receiving software on your PC on page 104.) Address Book 3 The Address Book button lets you add, amend or delete contacts from your address book. To edit the Address Book, click the Address Book button to open the dialog box. (See Brother Address Book on page 95 - Brother International MFC 255CW | Software Users Manual - English - Page 90
) Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup (Not available for DCP models, MFC-255CW and MFC-295CN) on page 86.) Ink Level Lets you check the ink status. (See Status Monitor on page 4.) User's Guide Lets you view the Software User's Guide and the Network User - Brother International MFC 255CW | Software Users Manual - English - Page 91
lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup (Not available for DCP models, MFC-255CW and MFC-295CN) on page 86. 3 Quick-Dial (Not available for DCP models, MFC-255CW and MFC-295CN) 3 The Quick-Dial button lets you - Brother International MFC 255CW | Software Users Manual - English - Page 92
ControlCenter3 Ink Level 3 The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge. 3 User's Guide 3 The User's Guide button lets you view the Software User's Guide and the Network User's Guide in HTML format. 85 - Brother International MFC 255CW | Software Users Manual - English - Page 93
a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. 4 Click the Start button, All Programs, Brother, MFC-XXXX - Brother International MFC 255CW | Software Users Manual - English - Page 94
Remote Setup (Not available for DCP models, MFC-255CW and MFC-295CN) Note • You can use the Export button to save Quick-Dial or all your settings for your machine. • If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow - Brother International MFC 255CW | Software Users Manual - English - Page 95
information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com. Note 5 • If you are using Windows® XP or Windows® 2000 Professional, you must log on with Administrator rights. • The PC-FAX software can only send Black & White fax documents. Setting up user information - Brother International MFC 255CW | Software Users Manual - English - Page 96
Brother PC-FAX Software (MFC models only) Sending setup 5 From the Brother PC-FAX Setup dialog box, click the Sending tab to display the you entered in the User Information tab to the top of your sent faxes, check the Include header box. See Setting up user information on page 88. To add header - Brother International MFC 255CW | Software Users Manual - English - Page 97
-FAX Software (MFC models only) Setting up a cover page 5 From the PC-FAX dialog box, click the icon to access the Brother PC-FAX Cover Page Setup screen. The Brother PC-FAX Cover Page Setup dialog box appears: 5 Entering cover page information 5 Note If you are sending a fax to more than one - Brother International MFC 255CW | Software Users Manual - English - Page 98
Brother PC-FAX Software (MFC models only) Sending a file as a PC-FAX using the Facsimile style user interface 5 a Create a file in any application on your PC. b Click File, then Print. The Print dialog box appears: 5 c Choose Brother PC-FAX as your printer, and then click Print. The Facsimile style - Brother International MFC 255CW | Software Users Manual - English - Page 99
Simple style user interface 5 a Create a file in any application on your PC. b Click File, then Print. The Print dialog box appears: c Choose Brother PC-FAX as your printer, and then click Print. The Simple style user interface appears: Note If the Facsimile style user interface appears, change the - Brother International MFC 255CW | Software Users Manual - English - Page 100
Brother PC-FAX Software (MFC models only) d Enter the fax number using any of the following methods: Enter the fax number in the To: field. Click the To: button, and then choose destination fax numbers from the Address Book. If you make a mistake, click Clear to delete all the entries. e To - Brother International MFC 255CW | Software Users Manual - English - Page 101
PC-FAX Software (MFC models only) Address Book 5 If Outlook, Outlook Express or Windows Mail is installed on your PC, you can choose in the Select Address Book pull-down which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express or Windows Mail - Brother International MFC 255CW | Software Users Manual - English - Page 102
Brother PC-FAX Software (MFC models only) Brother Address Book 5 a Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX Sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: 5 Setting up a member in the Address Book 5 In the - Brother International MFC 255CW | Software Users Manual - English - Page 103
Brother PC-FAX Software (MFC models only) Speed Dial setup 5 From the Brother PC-FAX Setup dialog box, click the Speed Click Add >>. Clearing a Speed Dial button 5 a Click the Speed Dial button you want to clear. b Click Clear. Note You can select a speed dial from the PC-FAX interface to make - Brother International MFC 255CW | Software Users Manual - English - Page 104
Brother PC-FAX Software (MFC models only) Setting up a group for broadcasting You can create a group to send the same PC-FAX to several recipients at one time. a In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: 5 - Brother International MFC 255CW | Software Users Manual - English - Page 105
Brother PC-FAX Software (MFC Remote Setup application of your machine. (See Remote Setup (Not available for DCP models, MFC-255CW and MFC-295CN) on page 86.) you choose vCard in a, Save as type: will be vCard (*.vcf). a Do one of the following: From the Address Book, click File, Export, then Text - Brother International MFC 255CW | Software Users Manual - English - Page 106
Brother PC-FAX Software (MFC models only) d Click OK to save the data. 5 e Enter the name of the file, and then click Save. 99 - Brother International MFC 255CW | Software Users Manual - English - Page 107
Brother PC-FAX Software (MFC models only) Importing to the Address Book 5 You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book. a Do one of the following: From the Address Book, click File, Import, then Text. From the - Brother International MFC 255CW | Software Users Manual - English - Page 108
Brother PC-FAX Software (MFC models only) e Enter the name of the file, and then click Open. 5 Note If you chose Text in a, Files of type: will be Text file (*.txt, *.csv). 101 - Brother International MFC 255CW | Software Users Manual - English - Page 109
the software automatically runs and can transfer any faxes on PC startup.) Note • See Troubleshooting and Routine Maintenance in the User's Guide or visit the Brother Solutions Center (http://solutions.brother.com) for more information. • To use PC-FAX receiving with a Windows® XP and Windows Vista - Brother International MFC 255CW | Software Users Manual - English - Page 110
Brother PC-FAX Software (MFC models only) Enabling the PC-FAX Receiving software on your machine 5 You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. a Press Menu. b Press a or b to - Brother International MFC 255CW | Software Users Manual - English - Page 111
Brother PC-FAX Software (MFC models only) Running the PC-FAX Receiving software on your PC 5 Click the Start button, All Programs, Brother, MFC-XXXX, PC-FAX Receiving and Receive. The PC-FAX icon appears in your PC tasktray. Setting up your PC 5 a Right-click the PC-FAX 5 icon on your PC tasktray - Brother International MFC 255CW | Software Users Manual - English - Page 112
Brother PC-FAX Software (MFC models only) Configuring the Network PC-FAX Receiving Settings 5 The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite. (See the Quick Setup Guide.) If you are using a different machine than the one - Brother International MFC 255CW | Software Users Manual - English - Page 113
Brother PC-FAX Software (MFC models only) Viewing new PC-FAX messages 5 Each time your PC is receiving a PC-FAX, the icon will alternate between and . Once the fax has been received, the icon will change to been viewed. . The icon will change to once the received fax has a Double-click to - Brother International MFC 255CW | Software Users Manual - English - Page 114
-255CW do not support using a USB Flash memory drive. • DCP-375CW, MFC-255CW and MFC-295CN do not support using a CompactFlash®. 6 • While the machine is printing from the PhotoCapture Center®, your PC cannot access the PhotoCapture Center® for any other operation. • For Windows® 2000 users, to - Brother International MFC 255CW | Software Users Manual - English - Page 115
the data stored on them. If you take out the memory card or USB Flash memory drive while the Photo Capture key is flashing, you must restart your computer at once before putting the same memory card or USB Flash memory drive into the machine. If you do not restart your computer, the data on - Brother International MFC 255CW | Software Users Manual - English - Page 116
PhotoCapture Center® For Network Users 6 a Put a memory card or USB Flash memory drive into your machine. b Start your browser software in which FTP is supported. Your browser software accesses the media using the FTP protocol and the network Host Name of the machine. You can also access the media - Brother International MFC 255CW | Software Users Manual - English - Page 117
7 Firewall settings (For Network users) 7 Before using the Brother software 7 Firewall settings on your PC may reject the necessary network connection for network printing, network scanning and PC Fax. If you are using Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary - Brother International MFC 255CW | Software Users Manual - English - Page 118
service: Enter any description, for example "Brother Scanner". 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service for Network PC-Fax by entering the information below: 1 In Description of service: Enter any description, for example "Brother PC-Fax". 2 In Name - Brother International MFC 255CW | Software Users Manual - English - Page 119
both network scanning and Network PC-Fax receiving by entering the information below: 1 In Description of service: Enter any description, for example "Brother Network Print". 2 In Name or IP administrator password and click OK. c Make sure that Windows Firewall on the General tab is set to On. 112 - Brother International MFC 255CW | Software Users Manual - English - Page 120
below: 1 In Name: Enter any description, for example "Brother Scanner". 2 In Port number: Enter "54925". 3 Make sure UDP is selected. Then, click OK. 1 2 3 g Click the Add port... button. h To add port 54926 for Network PC-Fax, enter the information below: 1 In Name: Enter any description - Brother International MFC 255CW | Software Users Manual - English - Page 121
Firewall settings (For Network users) j If you still have trouble with your network connection such as Network Scanning or Printing, check the File and Printer Sharing box in the Exceptions tab and then click OK. 7 114 - Brother International MFC 255CW | Software Users Manual - English - Page 122
Section II Apple Macintosh Printing and Faxing Scanning ControlCenter2 Remote Setup & PhotoCapture Center® II 116 132 141 160 - Brother International MFC 255CW | Software Users Manual - English - Page 123
, when the machine is copying or receiving a fax on paper, it pauses the Macintosh printing operation, and then continues printing when copying or fax receiving has finished. Clearing data from the memory 8 If the LCD shows Data Remaining, you can clear the data that is left in the printer memory by - Brother International MFC 255CW | Software Users Manual - English - Page 124
Printing and Faxing Status Monitor 8 The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty, paper jam or ink replacement required at pre-set update intervals. Before you can use the tool you must choose - Brother International MFC 255CW | Software Users Manual - English - Page 125
Printing and Faxing Using the Brother Ink driver 8 Choosing page setup options 8 a From an application such as Apple TextEdit, click File, then Page Setup. Make sure MFC as Apple TextEdit, click File, then Print to start printing. (Mac OS X 10.3.9 to 10.4.x) (Mac OS X 10.5.x) For more page setup - Brother International MFC 255CW | Software Users Manual - English - Page 126
Printing and Faxing To do borderless printing 8 From the Paper Size pop-up menu, choose the size of paper you want to print such as Letter (Borderless) . 8 Choosing printing options 8 To control special printing features, choose Print Settings in the Print dialog box. 119 - Brother International MFC 255CW | Software Users Manual - English - Page 127
which ink dries slowly. This setting may cause some slight blurring of text. Media Type 8 To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type. Plain Paper Inkjet Paper Brother - Brother International MFC 255CW | Software Users Manual - English - Page 128
speed. Media Type Plain Paper Inkjet Paper Brother BP71 Photo Paper, Brother BP61 Photo Paper or Other Photo Paper Transparencies Color/Grayscale Color/Grayscale Color/Grayscale Color/Grayscale Color/Grayscale Note The default settings are shown in bold. Print Quality Selection Fast, Fast Normal - Brother International MFC 255CW | Software Users Manual - English - Page 129
Printing and Faxing Advanced settings 8 You can choose the Color/Grayscale, Mirror Printing, Reverse Printing and Bi-Directional Printing settings. Color/Grayscale This selection allows a color document to be printed in black and white using grayscale. Color Settings Click the Color Settings button - Brother International MFC 255CW | Software Users Manual - English - Page 130
Printing and Faxing Color Enhancement Printing 8 Check Reverse Printing to reverse the data up to down. Bi-Directional Printing 8 When Bi-Directional Printing is checked, the print head prints in both directions offering faster print speeds. When unchecked, the print head will only print in one - Brother International MFC 255CW | Software Users Manual - English - Page 131
and Faxing Other Print Options 8 Click Other Print Options triangle to set more Printer functions. You can choose the Paper Thickness, Data Transfer Mode and Halftone Pattern settings. 8 Data Transfer Mode 8 The Data Transfer Mode feature lets you choose print data transfer mode to improve print - Brother International MFC 255CW | Software Users Manual - English - Page 132
button to display the Support window: 8 Brother Solutions Center The Brother Solutions Center is a website offering information about your Brother product including FAQs (Frequently Asked Questions), User's Guides, driver updates and tips for using your machine. Genuine Supplies Website The - Brother International MFC 255CW | Software Users Manual - English - Page 133
Printing and Faxing Sending a fax (MFC models only) 8 You can send a fax directly from a Macintosh application. a Create a document in a Macintosh application. b From an application such as Apple TextEdit, click File, then Print. (Mac OS X 10.3.9 to 10.4.x) (Mac OS X 10.5.x) 8 For more page - Brother International MFC 255CW | Software Users Manual - English - Page 134
Printing and Faxing c Choose Send Fax from the pop-up menu. d Choose Facsimile from the Output pop-up menu. 8 e Enter a fax number in the Input Fax Number box, and then click Print to send the fax. 127 - Brother International MFC 255CW | Software Users Manual - English - Page 135
Printing and Faxing Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the Destination Fax Numbers field. 8 128 - Brother International MFC 255CW | Software Users Manual - English - Page 136
Printing and Faxing Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.3.9 to 10.4.x) 8 You can address a fax number using a vCard (an electronic business card) from the Mac OS X Address Book application. a Click Address Book. b (Mac OS X 10.3.9 to 10.4.x) Drag a vCard from the Mac - Brother International MFC 255CW | Software Users Manual - English - Page 137
Printing and Faxing c When you are finished addressing your fax, click Print to send the fax. Note The vCard used must contain a work fax or home Fax number. Using Mac OS X 10.5.x Addresses panel You can address a fax number using Addresses button. a Click Addresses. 8 8 130 - Brother International MFC 255CW | Software Users Manual - English - Page 138
Printing and Faxing b Choose fax number from Addresses panel and then click To. c When you are finished addressing your fax, click Print to send the fax. 8 131 - Brother International MFC 255CW | Software Users Manual - English - Page 139
9 Scanning 9 Scanning from a Macintosh 9 The Brother machine software includes a TWAIN Scanner driver for Macintosh. You can use this Macintosh TWAIN Scanner driver with any applications that support TWAIN specifications. When you scan a document, you can either use the ADF (automatic document - Brother International MFC 255CW | Software Users Manual - English - Page 140
preview and also lets you crop any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image. a Load your document. b Click PreScan. The whole image is scanned into your Macintosh and appears in the Scanning - Brother International MFC 255CW | Software Users Manual - English - Page 141
software. Settings in the Scanner window 9 Resolution 9 You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory 19200 x 19200 dpi Black & White/ Gray (Error Diffusion) Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 8 Bit Color Yes Yes Yes Yes - Brother International MFC 255CW | Software Users Manual - English - Page 142
(Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the gray appearance.) True Gray Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray. 8 Bit Color - Brother International MFC 255CW | Software Users Manual - English - Page 143
Scanning Document Size 9 Choose one of the following sizes: A4 210 x 297 mm JIS B5 182 x To scan business cards, choose the Business Card size, and then put the business card face down at the top left of the scanner glass. Photo 4 x 6 in. Index Card 5 x 8 in. Photo L 89 x 127 mm - Brother International MFC 255CW | Software Users Manual - English - Page 144
Brightness setting is only available if you have set Scan Type to Black & White, 9 Gray (Error Diffusion) or True Gray. Contrast You can increase or with this selection. The Reduce Noise setting is available when using 24 Bit Color and scan resolutions of 300 × 300 dpi, 400 × 400 dpi or 600 - Brother International MFC 255CW | Software Users Manual - English - Page 145
with the OCR software built into Presto! PageManager. If you use the machine as a scanner, we recommend that Window: View and arrange your folder hierarchy for easy access. 9 Thumbnail Window: View files as thumbnails for easy identification. System requirements for Presto! PageManager 9 Mac - Brother International MFC 255CW | Software Users Manual - English - Page 146
Fax: E-mail Address: URL: For Canada E-mail Address: Germany Company name: Postal Address: Telephone: E-mail Address: URL: UK Company name: Postal Address: Telephone: Fax .eu.com 9 http://de.newsoft.eu.com Avanquest UK The Software Centre East Way, Lee Mill Industrial Estate Plymouth Devon. PL21 - Brother International MFC 255CW | Software Users Manual - English - Page 147
Scanning Italy Company name: Postal Address: Telephone: E-mail Address: URL: Spain Company name: Postal Address: Telephone: E-mail Address: Other countries E-mail Address: 5CA Not Open 0899399878 [email protected] http://it.newsoft.eu.com 5CA Not Open 0807505598 [email protected] tech@ - Brother International MFC 255CW | Software Users Manual - English - Page 148
machine. Using ControlCenter2 10 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window - Brother International MFC 255CW | Software Users Manual - English - Page 149
icon in the menu bar and choose PREFERENCES. The ControlCenter2 preference window appears. b Uncheck Start ControlCenter on computer startup. c Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter. 10 142 - Brother International MFC 255CW | Software Users Manual - English - Page 150
, as needed. ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and the ControlCenter2 Software button for each scan feature. To configure the hardware Scan key on your machine choose the Device Button tab in the configuration menu for each of the SCAN buttons - Brother International MFC 255CW | Software Users Manual - English - Page 151
from the pop-up menu the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif) Portable while holding down the Ctrl key and choose the Software Button. 10 If you want to scan and then crop a portion of - Brother International MFC 255CW | Software Users Manual - English - Page 152
choose the Application Name and click the Delete button. 10 Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears. Enter your - Brother International MFC 255CW | Software Users Manual - English - Page 153
configure Scan To OCR, click the button while holding down the Ctrl key and choose the Software Button. To change the word processing application, choose the destination word processing application from the of a page after pre-scanning the document, check the 10 Show Scanner Interface box. 146 - Brother International MFC 255CW | Software Users Manual - English - Page 154
click the button while holding down the Ctrl key and choose the Software Button. To change the E-mail application, choose your preferred E-mail applications will appear in the pop-up menu. If you are having trouble using a custom application with ControlCenter2 you should choose an application from - Brother International MFC 255CW | Software Users Manual - English - Page 155
type and folder, click the button while holding down the Ctrl key and choose the Software Button. You can change the File Name. Enter the file name you want to destination of the scanned image everytime, check Show Save As window box. If you want to scan and then crop a portion of a page after - Brother International MFC 255CW | Software Users Manual - English - Page 156
click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to to Image Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your Macintosh as a destination - Brother International MFC 255CW | Software Users Manual - English - Page 157
or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) Note • If you set the - Brother International MFC 255CW | Software Users Manual - English - Page 158
the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 10 If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears. Enter - Brother International MFC 255CW | Software Users Manual - English - Page 159
characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 10 152 - Brother International MFC 255CW | Software Users Manual - English - Page 160
name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 10 153 - Brother International MFC 255CW | Software Users Manual - English - Page 161
. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and 10 Contrast settings. If you want to specify the destination of the scanned image, check the Show Save As - Brother International MFC 255CW | Software Users Manual - English - Page 162
ControlCenter2 COPY / PC-FAX (PC-FAX is MFC models only) 10 COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine's printer driver, or you can direct the copy output to - Brother International MFC 255CW | Software Users Manual - English - Page 163
& Pages from the pop-up menu. To fax, choose Send Fax from the pop-up menu. (See Sending a fax (MFC models only) on page 126.) (Mac OS X 10.5.x) 10 For more options click the triangle beside the Printer pop-up menu. To copy, click the Print button. To fax, click the disclosure triangle beside the - Brother International MFC 255CW | Software Users Manual - English - Page 164
for DCP models, MFC-255CW and MFC-295CN) Lets you open the Set Quick-Dial window of the Remote Setup. (See Remote Setup (Not available for DCP models, MFC-255CW and MFC-295CN) on page 160.) Ink Level Lets you open the Brother Status Monitor, which displays the ink level for each cartridge. 10 157 - Brother International MFC 255CW | Software Users Manual - English - Page 165
button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup (Not available for DCP models, MFC-255CW and MFC-295CN) on page 160. Quick-Dial (Not available for DCP models, MFC-255CW and MFC-295CN) 10 10 The Quick-Dial button lets - Brother International MFC 255CW | Software Users Manual - English - Page 166
ControlCenter2 Ink Level 10 The Ink Level button opens the Brother Status Monitor window, which displays the ink level for each cartridge. Note The Brother Status Monitor application is located in Macintosh HD/Library/Printers/Brother/Utilities. 10 159 - Brother International MFC 255CW | Software Users Manual - English - Page 167
the settings on your machine will be downloaded automatically to your Macintosh and displayed on your Macintosh screen. If you change the settings, you can upload them directly to the machine. Note The Remote Setup application icon is in Macintosh HD/Library/Printers/Brother/Utilities. 11 OK Lets - Brother International MFC 255CW | Software Users Manual - English - Page 168
use the Export button to save Quick-Dial or all your settings for your machine. • If you need to change the machine that was registered to your Macintosh during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new - Brother International MFC 255CW | Software Users Manual - English - Page 169
the media that was put in first. • DCP-375CW and MFC-255CW do not support using a USB Flash memory drive. • DCP-375CW, MFC-255CW and MFC-295CN do not support using a CompactFlash®. • While the machine is printing from the PhotoCapture Center®, your Macintosh cannot access the PhotoCapture Center - Brother International MFC 255CW | Software Users Manual - English - Page 170
Disk icon into the Trash icon before you remove the memory card or USB Flash memory drive from the machine. CAUTION DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card, USB Flash memory drive or the data stored on them. If you take - Brother International MFC 255CW | Software Users Manual - English - Page 171
Setup & PhotoCapture Center® For network users 11 a Put a memory card or USB Flash memory drive into your machine. b Launch any FTP software or any web browser in which FTP is supported. Your browser software accesses the memory card or USB Flash memory drive using the FTP protocol and the network - Brother International MFC 255CW | Software Users Manual - English - Page 172
Section III Using the Scan key II I USB cable scanning 166 Network Scanning 178 - Brother International MFC 255CW | Software Users Manual - English - Page 173
) key on the control panel, you have to install the Brother MFL-Pro software suite and connect the machine to your computer. If you installed the MFL-Pro Suite from the included CD-ROM, then the correct drivers and the ControlCenter software are installed. Scanning using the (Scan) key uses the - Brother International MFC 255CW | Software Users Manual - English - Page 174
color and black and white scanning, choose color or black and white in the scan type option on the Device Button tab of the ControlCenter configuration screen. (For Windows Scan to Image. Press OK. d Press Black Start or Color Start. The machine starts the scanning process. For Touchscreen models - Brother International MFC 255CW | Software Users Manual - English - Page 175
into a text file which can then be edited in your favorite word processing software. a Load your document. b Press (Scan). c Press a or b to choose Scan to OCR. Press OK. d Press Black Start or Color Start. The machine starts the scanning process. For Touchscreen models 12 a Load your document - Brother International MFC 255CW | Software Users Manual - English - Page 176
configuration screen of ControlCenter. (For Windows®, see File on page 64. For Macintosh, see SCAN on page 143.) a Load your document. b Press (Scan). c Press a or b to choose Scan to File. Press OK. d Press Black Start or Color Start. The machine starts the scanning process. For Touchscreen - Brother International MFC 255CW | Software Users Manual - English - Page 177
Auto Crop (For DCP-395CN, MFC-495CW and MFC-795CW) Note Auto Crop feature is supported by technology from Reallusion, Inc. Default File Format (Color LCD models and Touchscreen models) PDF PDF PDF PDF PDF 12 You can scan multiple documents placed on the scanner glass. An individual document can - Brother International MFC 255CW | Software Users Manual - English - Page 178
16 documents depending on size of your documents. a Put a memory card or USB Flash memory drive into your machine. Note • DCP-375CW and MFC-255CW do not support using a USB Flash memory drive. • DCP-375CW, MFC-255CW and MFC-295CN do not support using a CompactFlash®. CAUTION DO NOT take out the - Brother International MFC 255CW | Software Users Manual - English - Page 179
Press Black Start or Color Start to start scanning without changing additional settings. Go to step h. h If you are using the scanner glass, the LCD displays Next Page?. After you finish scanning, make sure you choose No before removing the memory card or USB Flash memory drive from the machine - Brother International MFC 255CW | Software Users Manual - English - Page 180
or USB Flash memory drive into the machine. If you do not restart your computer, the data on your media may be destroyed. b Load your document. c Press (Scan). d Press Scan to Media. Do one of the following: If you want to change the quality, go to step e. Press Black Start or Color Start to - Brother International MFC 255CW | Software Users Manual - English - Page 181
text, see the User's Guide included with your machine. Do one of the following: If you want to use Auto Crop feature, go to step i. Press Black Start or Color Start to start scanning without changing additional settings. Go to step h. h If you are using the scanner glass, the LCD displays Next - Brother International MFC 255CW | Software Users Manual - English - Page 182
to Media. Press OK. d Press a or b to choose Quality. Press OK. e Choose the quality you want. Press OK. f Press Stop/Exit. Changing the default black & white file format a Press Menu. b Press a or b to choose PhotoCapture. Press OK. c Press a or b to choose Scan to Media. Press OK. d Press a or - Brother International MFC 255CW | Software Users Manual - English - Page 183
Media. Press OK. d Press a or b to choose ColorFile Type. Press OK. e Press a or b to choose PDF or JPEG. Press OK. f Press Stop/Exit. For Color LCD models Setting the new default a Press (Scan). b Press a or b to choose Scan to Media. Press OK. c Press and choose your new setting. Repeat this - Brother International MFC 255CW | Software Users Manual - English - Page 184
USB cable scanning For Touchscreen models 12 Setting the new default 12 a Press (Scan). b Press Scan to Media. c Press and choose your new setting. Repeat this step for each setting you want to change. d After changing the last setting, press a or b to display Set New Default. Press Set New - Brother International MFC 255CW | Software Users Manual - English - Page 185
machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See Control Panel Setup in the Network User's Guide) or by using the BRAdmin Light software. If you installed the machine following the instructions - Brother International MFC 255CW | Software Users Manual - English - Page 186
, Control Panel, Printers and Other Hardware, then Scanners and Cameras (or Control Panel, Scanners and Cameras). (Windows Vista®) Click the button, Control Panel, Hardware and Sound, then Scanner and Cameras. b Do one of the following: (Windows® 2000) Select your Brother machine from the list - Brother International MFC 255CW | Software Users Manual - English - Page 187
Network Scanning Note (Windows Vista®) If the User Account Control screen appears, do the following: • For users Click the Network Setting tab and choose the appropriate connection method. 13 Specify your machine by address Enter the IP address of the machine in IP Address, and then click Apply. 180 - Brother International MFC 255CW | Software Users Manual - English - Page 188
want to use. 2 Click OK. d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine's LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like. e If you want to - Brother International MFC 255CW | Software Users Manual - English - Page 189
choose Printers, Brother, Utilities and DeviceSelector, and then double-click Device Selector. The Device Selector window appears. This window can also be opened from ControlCenter2. For more information, see Using ControlCenter2 on page 141. b Specify your machine by IP address or mDNS service name - Brother International MFC 255CW | Software Users Manual - English - Page 190
, click the check box for Register your computer with the "Scan To" functions at the machine. Then enter the name you want to be displayed on the machine LCD for your Macintosh. You can use up to 15 characters. • You can avoid receiving unwanted documents by setting a 4-digit PIN number. Enter - Brother International MFC 255CW | Software Users Manual - English - Page 191
software will launch the default E-mail application on the designated computer. You can scan and send a black and white or color have entered all four digits of the PIN number. e Press Black Start or Color Start. The machine starts the scanning process. 13 For Touchscreen models 13 a Load your - Brother International MFC 255CW | Software Users Manual - English - Page 192
Start do not change the settings. • If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the Device Button tab of the ControlCenter configuration screen. (For Windows®, see SCAN on page 57. For Macintosh, see SCAN on page 143 - Brother International MFC 255CW | Software Users Manual - English - Page 193
number for the destination computer on the control panel. Press OK. f Press Black Start or Color Start. The machine starts the scanning process. Note • Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings. • If you want to change between - Brother International MFC 255CW | Software Users Manual - English - Page 194
your network. The ControlCenter software will launch the ScanSoft™ PaperPort™ 11SE with OCR software or Presto! PageManager and have entered all four digits of the PIN number. e Press Black Start or Color Start. The machine starts the scanning process. For Touchscreen models 13 a Load your - Brother International MFC 255CW | Software Users Manual - English - Page 195
Black Start or Color Start. The machine starts the scanning process. Note • Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings. (Windows®) • If you want to change between color and black and white scanning, choose color or black - Brother International MFC 255CW | Software Users Manual - English - Page 196
number for the destination computer on the control panel. Press OK. f Press Black Start or Color Start. The machine starts the scanning process. Note • Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings. • If you want to change between - Brother International MFC 255CW | Software Users Manual - English - Page 197
C ControlCenter2 Macintosh 141 ControlCenter3 Windows 54 D Device Selector 132, 161, 182 Drivers Macintosh Brother Ink driver 118 TWAIN 132 Windows® Brother printer driver 2, 6 TWAIN 34 WIA 41 F FaceFilter Studio 27, 76 FAX (PC-FAX) Macintosh sending 126, 129 Windows 88 address book 95 - Brother International MFC 255CW | Software Users Manual - English - Page 198
6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas
SOFTWARE
USER’S GUIDE
For DCP users; This documentation is for
both MFC and DCP models. Where it
says 'MFC' in this user's guide, please
read 'MFC' as 'DCP'.
Version A
USA