Brother International MFC-9560CDW IFAX Network Users Manual - English
Brother International MFC-9560CDW Manual
UPC - 012502625124
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Brother International MFC-9560CDW manual content summary:
- Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 1
Internet Fax and Fax to Server features NETWORK USER'S GUIDE MFC-9460CDN MFC-9465CDN MFC-9560CDW To find basic information about network and advanced network features of your Brother machine, see the Network User's Guide and Network Glossary. To download the latest manual, please visit the Brother - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 2
this User's Guide: Note Notes Windows Server® 2008 R2. Windows Vista® in this document represents all editions of Windows Vista®. Windows® 7 in this document represents all editions of Windows® 7. Please go to the Brother Solutions Center at http://solutions.brother.com/ and click Manuals - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 3
) ...29 How to set a new default for the file size (For Scan to E-mail (E-mail server 31 How to set a new default for the Duplex Scan mode (For Scan to E-mail (E-mail server)) (For MFC-9465CDN and MFC-9560CDW 31 Fax to Server ...32 Function table and default factory settings 34 A Index 40 ii - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 4
If you wish to send and receive messages to and from your machine, your mail application on the computer must be able to support the MIME format. 4 1 4 2 4 3 3 1 Sender 2 Internet 3 Receiver 4 E-mail server Note You can send/receive I-Fax documents in Letter or A4 and in Black & White only. 1 - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 5
function allows the Brother machine to receive the document over the Internet, and then relay it to other fax machines through conventional receiver. Depending on the receiver's server, there may be some cases in which the error mail will not be sent back. If the size of a document's image data - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 6
resolution, choose a Speed Dial or One Touch number (For more information, see Storing numbers and E-mail addresses on page 11.), press Black Start/Mono Start (S.Fine is not supported for Internet fax). Note • If you wish to manually enter the Internet fax address, load the document into the - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 7
Delete Error Mail (if needed) Notification (if needed) (For more information, see TX Verification Mail on page 9.) How to receive an Internet fax 1 There you press the Shift + Black Start/Mono Start or Color Start/Colour Start keys to manually poll the E-mail server for E-mail data and there - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 8
FORMAT NOT SUPPORTED. FILE NAME:XXXXXX.doc" If the received mail is too large, the following error message will be printed: "E-MAIL FILE TOO LARGE.". If Delete POP Receive Error Mail is ON (default) then the error mail is automatically deleted from the E-mail server. Receiving an Internet fax to - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 9
control panel of the machine. The steps for configuring fax forward can be found in the Advanced User's Guide. Please see the Advanced User's Guide to check that this feature is supported. Relay broadcasting 1 This function allows the Brother machine to receive a document over the Internet, and then - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 10
to multiple phone numbers: 1 If you want to have the document relayed to more than one standard fax machine the address can be entered using the following method: a Enter the phone number of the first Fax machine [email protected](fax#123). b Press OK. c Enter the phone number of the second - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 11
E-mail application cannot support multiple phone numbers you will only be able to relay to one fax machine at a time. Enter the address of the relay machine and phone number of the fax in the "TO" box using the same method used when sending from a machine. [email protected](fax#123456789) Note For - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 12
Transmission Verification Mail supports two separate functions. Verification Mail for sending allows you to 1 request notification from the receiving station that the Internet Fax or E-mail was received and processed. Verification Mail for receiving allows you to transmit a default report back to - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 13
mail 1 If there is a mail delivery error while sending an Internet fax, the mail server will send an error message back 1 to the machine and the error message will be printed. If there is an error while receiving mail, an error message will be printed (Example: "The message being sent to the machine - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 14
or Speed Dial 2 You can set up your machine to do the following types of easy dialing: One Touch, Speed Dial and Groups for Broadcasting faxes and I-faxes. You can also specify the default resolution for each One Touch and Speed Dial number. When you dial a quick dial number, the LCD shows the name - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 15
One Touch or Speed Dial number. When you store a number or E-mail address, the LCD instructs you to choose from the options shown in the following steps. 2 Step 1 Select Registration Type Fax/Tel Step 2 Enter Number or E-mail Address Fax Number IFAX Email Color Network User's Guide. • - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 16
the One Touch key. a Press the One Touch key where you want to store the number or E-mail address. 2 If a number or E-mail address is not stored there, the LCD shows Register Now?. Press 1 to choose Yes. b Press a or b to select Fax/Tel, IFAX, Email Color PDF, Email Color JPG, Email Color XPS - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 17
as shown in the following table: If you don't want to change the default resolution, press OK, then go to step l. 2 Option selected in step b Go to step Fax/Tel f IFAX g Email Color PDF Email Color JPG h Email Color XPS Email Gray PDF Email Gray JPG i Email Gray XPS Email B&W PDF - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 18
: SiPDF. Press OK and then go to step l. Note If you choose Secure PDF (PDF TYPE: SPDF), the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. l Press Stop/Exit. 15 - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 19
1 to choose Yes. b Press a or b to select Fax/Tel, IFAX, Email Color PDF, Email Color JPG, Email Color XPS, Email Gray PDF, Email Gray JPG, Email Gray XPS, address, you can only use the E-mail address when you are in Fax mode. d Do one of the following: Enter the name using the dial pad (up - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 20
as shown in the following table: If you don't want to change the default resolution, press OK, then go to step l. 2 Option selected in step b Go to step Fax/Tel f IFAX g Email Color PDF Email Color JPG h Email Color XPS Email Gray PDF Email Gray JPG i Email Gray XPS Email B&W PDF - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 21
: SiPDF. Press OK and then go to step l. Note If you choose Secure PDF (PDF TYPE: SPDF), the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. l Press Stop/Exit. 18 - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 22
Clear. Then enter the correct character. f Do one of the following: If you want to save a fax/scan resolution along with the number or E-mail change the default resolution, press OK, then go to step m. Option selected in step d Fax/Tel IFAX Email Color PDF Email Color JPG Email Color XPS Email - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 23
Fax Res:Std, Fax Res:Fine or Fax Res:Photo. Press OK and then go to step m. i Press a or b to select Res: 100dpi, Res: 200dpi, Res: 300dpi or Res: 600dpi. 2 Press OK. If you chose Email Color you to enter a 4 digit password using numbers 0-9 before it starts scanning. m Press Stop/Exit. 20 - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 24
OK. d Press a or b to select Fax/IFAX, Email Color PDF, Email Color JPG, Email Color XPS, Email Gray PDF, Email Gray JPG, Email Gray XPS, Email B&W PDF or Email B&W TIFF. Press OK. Note You cannot set the Fax/IFAX and E-mail Registration Type in one group. e To add One Touch or Speed Dial numbers - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 25
text, see the Basic User's Guide.) Press OK. Press OK to store the group without a name. 2 h Set the resolution along with the group by the next step as shown in the following table. Option selected in step d Fax/IFAX Email Color PDF Email Color JPG Email Color XPS Email Gray PDF Email Gray - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 26
: SiPDF. Press OK and then go to step n. Note If you choose Secure PDF (PDF TYPE: SPDF), the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. n Press Stop/Exit. Note Fax broadcasting is for black & white only. 23 - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 27
to more than one fax number or E-mail address. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialed numbers in a One Touch, Speed Dial, a Group number, or a number manually entered using the dial pad. (For information how to enter text, see the Basic User's Guide.) d - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 28
you wish to configure. (For additional information on the menu, see Function table and default 3 factory settings on page 34.) Before sending or receiving an Internet fax, you must configure your Brother machine to communicate with your network and mail server. You must ensure the following - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 29
fax features to function correctly. (Ex, "mailhost.brothermail.net" or "192.000.000.001") POP3 Port This field displays the POP3 port number (for incoming E-mails) used by the Brother security certificate, see Security Features in the Network User's Guide. APOP You can enable or disable the APOP - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 30
This feature only works on Internet Fax machines that support the "MDN" specification. Setup Mail TX 3 Sender Subject This field displays the subject that is attached to the Internet fax data being sent from the Brother machine to a computer (default is "Internet Fax Job"). 3 Size Limit Some E-mail - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 31
panel setup Setup Relay 3 Relay Broadcast This function allows the machine to receive a document over the Internet, and then relay it to other fax machines through conventional analog landlines. Relay Domain You can register the Domain Names (Max. 10) that are allowed to request a Relay Broadcast - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 32
PDF, XPS or JPEG for color or gray. Note Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. 3 a Load your document. b Press (SCAN). c Press a or b to choose Scan to E-mail. Press OK. (MFC-9460CDN) Go to step e. (MFC-9465CDN and MFC-9560CDW) Go to step d. d Press a or - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 33
digit password using numbers Guide Fax addresses are not available for use.) a Load your document. b Press (SCAN). c Choose One Touch or Speed Dial number. If your machine supports Duplex Scan and you want to scan both sides of your document, press Duplex. d Press Black Start/Mono Start or Color - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 34
Press a or b to choose File Size. Press OK. d Press a or b to choose 1.Color or 2.Gray. Press OK. e Press a or b to choose Small, Middle or Large. Press default for the Duplex Scan mode (For Scan to E-mail (E-mail server)) (For MFC-9465CDN and MFC-9560CDW) 3 You can set your own default setting - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 35
be saved in the One Touch or Speed Dial locations or entered using the dial pad (up to 20 digit numbers). For example if you wanted to send a document to a destination fax number of 123-555-0001 the following syntax would be used. Note Your fax server application must support an E-mail gateway - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 36
in the machine. a Press Menu. b Press a or b to choose Network. Press OK. c Press a or b to choose Fax to Server. Press OK. d Press a or b to choose On. Press OK. e Press a or b to choose Prefix. Press OK. f Enter the prefix using the dial pad. g - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 37
Control panel setup Function table and default factory settings The factory settings are shown in Bold with an asterisk. Main menu 2.Fax Submenu Menu selections Options 3.Address Book 1.One Touch Dial - 2.Speed Dial - 3.Setup Groups - 3 Stores up to 16 One Touch Dial numbers. 3 Stores up - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 38
Control panel setup Main menu 7.Network Submenu 5.E-mail/IFAX (MFC-9460CDN and MFC-9465CDN) Menu selections 1.Mail Address 2.Setup Server Options - 1.SMTP 3.E-mail/IFAX (MFC-9560CDW) 2.POP3 - Name (Up to 60 characters) 1.SMTP Server Name (Up to 64 characters) IP Address 3 [000-255].[000 - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 39
5.E-mail/IFAX 3.Setup Mail RX 1.Auto Polling On* (Continued) (MFC-9460CDN and MFC-9465CDN) 3.E-mail/IFAX (MFC-9560CDW) (Continued) 2.Poll Frequency Off 10Min* (01Min to 60Min) 3.Header All 3 Subject+From+To None* 4.Del Error Mail On* Off 5.Notification On 4.Setup Mail TX 1.Sender - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 40
Control panel setup Main menu 7.Network (Continued) Submenu Menu selections 6.Scan To E-mail - (MFC-9460CDN and MFC-9465CDN) 4.Scan To E-mail (MFC-9560CDW) Options Color 100 dpi* Color 200 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B&W 200 dpi B&W 200x100 dpi (If - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 41
Control panel setup Main menu 7.Network (Continued) Submenu 7.Scan To FTP (MFC-9460CDN and MFC-9465CDN) Menu selections - 5.Scan To FTP (MFC-9560CDW) Options Color 100 dpi* Color 200 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B&W 200 dpi B&W 200x100 dpi (If you - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 42
600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B&W 200 dpi B&W 200x100 dpi 9.Fax to Server - - (MFC-9460CDN and MFC-9465CDN) 7.Fax to Server (MFC-9560CDW) 0.Network Reset - - - - (If you choose Color option) PDF* PDF/A Secure PDF 3 Signed PDF JPEG XPS (If you choose Gray option) PDF* PDF - Brother International MFC-9560CDW | IFAX Network Users Manual - English - Page 43
A Index B Broadcasting 24 setting up groups for 21 D Dialing groups (broadcasting 24 F Fax to Server 32 Fax, stand-alone sending broadcasting 24 G Groups for broadcasting 21 O One touch changing 19 setting up 13 Q Quick dial 13 broadcasting 24 using groups 24 group dial changing 19
NETWORK
USER’S GUIDE
Internet Fax and Fax to Server features
MFC-9460CDN
MFC-9465CDN
MFC-9560CDW
To find basic information about network and advanced network
features of your Brother machine, see the
Network User's Guide
and
Network Glossary
.
To download the latest manual, please visit the Brother Solutions
Center at (http://solutions.brother.com/)
. You can also download
the latest drivers and utilities for your machine, read FAQs and
troubleshooting tips or learn about special printing solutions from
the Brother Solutions Center.
Not all models are available in all countries.
Version 0
ENG