HP Deskjet Ink Advantage 2540 User Guide

HP Deskjet Ink Advantage 2540 Manual

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  • HP Deskjet Ink Advantage 2540 | User Guide - Page 1
    HP Deskjet 2540 All-in-One series
  • HP Deskjet Ink Advantage 2540 | User Guide - Page 2
  • HP Deskjet Ink Advantage 2540 | User Guide - Page 3
    Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print
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    paper jam ...62 Unable to print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical
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    1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page
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    2 Chapter 1 HP Deskjet 2540 series Help ENWW
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    2 Get to know the HP Deskjet 2540 series ● Printer parts ● Control panel features ● Wireless settings ● Status lights ● Auto-Off ENWW 3
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    5 Lid-backing 6 Paper-width guide for the input tray 7 Control panel 8 Cartridge access door 9 Output tray 10 Output tray extender (also referred to as the tray extender) 11 Scanner glass 12 Rear USB port 13 Power connection. 4 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
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    resolving print problems. Attention light: Indicates that there is a paper jam, the printer is out of paper, or some event that requires your attention. Cartridge lights: Indicates low ink or ink cartridge problems. Control panel display: Indicates the number of copies, media error, and wireless
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    control panel at the same time, and then hold them for 5 seconds. Turn wireless on or off. Press the Wireless button from the printer control panel. Establish a WPS connection. Wi-Fi Protected Setup (WPS - requires WPS router) on page 48 6 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
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    on the printer. If the problem persists, contact HP. The printer still prints even if the scanner is not working. ● Cartridge access door is open. Close the cartridge access door. For more information, see Prepare trays on page 70. ● Cartridge access door is open and one or more ink cartridges are
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    information, see Replace ink cartridges on page 41. ● One corresponding cartridge still has the tape on, is missing, or is counterfeit. ◦ Install the ink cartridge, or remove the pink tape from the ink cartridge, or replace the defective ink 8 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
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    reset the printer. 1. Turn printer off. 2. Unplug the power cord. 3. Wait a minute, plug power cord back in. 4. Turn on the printer. Wireless status light is blinking and the signal bar is cycling. If the problem persists, contact HP. ● The printer is establishing a wireless network connection
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    , click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. In the printer software, select Print & scan, and then select Maintain Your Printer to access the printer toolbox. 3. In the printer toolbox, click Advanced Settings, and then follow the on-screen instructions. Once
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    3 Print This section contains the following topics: ● Print documents ● Print photos ● Print envelopes ● Print with HP wireless direct ● Print using the maximum dpi ● Tips for print success ENWW 11
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    , this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Select the appropriate options. ● On the Layout tab, select Portrait or Landscape orientation. ● On the Paper/Quality tab of the print driver, select the appropriate paper type and
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    Layout tab, select an appropriate option from the Print on Both Sides Manually dropdown list. 6. Click OK to print. 7. After the even numbered pages of the document have been printed, remove the document from the output tray. 8. Follow the on-screen instructions, reload the paper in the input tray
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    , this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Select the appropriate options. ● On the Layout tab, select Portrait or Landscape orientation. ● On the Paper/Quality tab of the print driver, select the appropriate paper type and
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    envelopes You can load one or more envelopes into the input tray of the HP Deskjet 2540 series. Do not use shiny or embossed envelopes or envelopes that have clasps or windows. NOTE: For specific details on how to format text for printing on envelopes, consult the help files in your word application
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    app. For more information about mobile printing, visit www.hp.com/global/us/en/eprint/ mobile_printing_apps.html. ● Make sure HP wireless direct is turned on in the printer and, if necessary, security is enabled. For more information, see Connect wirelessly to the printer without a router on page 53
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    HP, click HP DESKJET 2540 series, and then click Printer Setup & Software. b. Select Connect New Printer. c. When the Connection Options software screen appears, select Wireless. Select HP DESKJET 2540 series from the list of detected printers. d. Follow the on-screen instructions. 5. Print your
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    application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Click the Paper/Quality tab. 5. From the Media drop-down list, must select Photo Paper, Best Quality to enable printing in maximum dpi. 6. Click the Advanced button. 7. In
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    the icon with the printer's name. ◦ Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to print a black and white document using black ink only, click the
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    Notes ● Original HP ink cartridges are designed and tested with HP printers and papers to help you easily produce great results, time after time. NOTE: HP cannot guarantee the quality or reliability of non-HP supplies. Product service or repairs required as a result of using a non-HP supply will
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    4 Paper basics You can load many different types and sizes of paper in the HP Printer, including letter or A4 paper, photo paper, transparencies, and envelopes. This section contains the following topics: ● Recommended papers for printing ● Load media ENWW 21
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    paper manufacturers. Photo printing ● HP Premium Plus Photo Paper HP Premium Plus Photo Paper is HP's highest-quality photo paper for your best photos. With HP Premium Plus Photo Paper, you can print beautiful photos that are instant-dry so you can share them right off the printer. It is available
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    , which makes it ideal for newsletters, reports, and flyers. It features ColorLok Technology for less smearing, bolder blacks, and vivid colors. ● HP Printing Paper HP Printing Paper is a high-quality multifunction paper. It produces documents that look and feel more substantial than documents
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    tray. 2. Lower the output tray and pull out the output tray extender. 3. Slide the paper-width guide to the left. 4. Insert a stack of paper into the input tray with the short edge forward and the print side up, and slide the stack of paper down until it stops. 24 Chapter 4 Paper basics
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    5. Slide the paper-width guide to the right until it stops at the edge of paper. Load small-size paper 1. Raise the input tray. 2. Lower the output tray and pull out the output tray extender. 3. Slide the paper-width guide to the left. ENWW Load media 25
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    4. Insert a stack of photo paper with the short edge down and the print side up, and slide the stack of paper forward until it stops. 5. Slide the paper-width guide to the right until it stops at the edge of paper. Load envelopes 1. Raise the input tray. 2. Lower the output tray and pull
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    4. Insert one or more envelopes into far-right side of the input tray and slide the stack of envelopes down until it stops. The side to be printed on should face up. The flap should be on the left side and facing down. 5. Slide the paper-width guide to the right against the stack
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    28 Chapter 4 Paper basics ENWW
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    5 Copy and scan ● Copy documents ● Scan to a computer ● Tips for copy success ● Tips for scan success ENWW 29
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    the print mode quality when copying. 1-sided original to 1-sided copy 1. Load either small photo paper or full-size paper in the input tray. 2. Load original. a. Lift the lid of the printer. b. Load original print side down on the right front corner of the scanner glass. 30 Chapter 5 Copy and scan
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    c. Close the lid. 3. Start copy. ▲ Press either Start Copy Black or Start Copy Color. Increase the number of copies by pressing the button multiple times. ENWW Copy documents 31
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    a computer, the HP Deskjet 2540 series and computer must be connected and turned on. Single page scan 1. Load original. a. Lift the lid of the printer. b. Load original print side down on the right front corner of the scanner glass. c. Close the lid. 2. Start scan. a. Start the scan job using the
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    desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. b. In the printer software, select the Print & Scan tab, and then select Scan a Document or Photo under Scan. You will see scan options that you can select on-screen. ENWW
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    side down on the right front corner of the scanner glass. ● To resize the copy, scan the original to the computer, resize it using an application on the computer, and then print the resized document. ● Clean the scanner glass and make sure that there are no foreign materials adhering to it. Click
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    Tips for scan success ● Load your original print side down on the right front corner of the scanner glass. ● Clean the scanner glass and make sure that there are no foreign materials adhering to it. Click here to go online for more information. ENWW Tips for scan success 35
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    36 Chapter 5 Copy and scan ENWW
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    6 Work with ink cartridges This section contains the following topics: ● Check estimated ink levels ● Order ink supplies ● Choose right ink cartridges ● Replace ink cartridges ● Use single-cartridge mode ● Cartridge warranty information ● Tips for working with cartridges ENWW 37
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    Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. In the printer software, click Estimated Ink Levels. NOTE: If you have installed a refilled or remanufactured ink cartridge, or an ink cartridge that has been used in another printer, the ink level indicator
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    order original HP supplies for the HP Deskjet 2540 series, go to www.hp.com/buy/supplies. If prompted, choose your country/region, follow the prompts to select your product, and then click one of the shopping links on the page. NOTE: Ordering ink cartridges online is not supported in all countries
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    Choose right ink cartridges HP recommends that you use original HP cartridges. Original HP cartridges are designed and tested with HP printers to help you easily produce great results, time after time. 40 Chapter 6 Work with ink cartridges ENWW
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    the ink cartridges 1. Check that power is on. 2. Load paper. 3. Remove the ink cartridge. a. Open the cartridge access door and wait for the print carriage to move to the center of the printer. b. Press down to release the ink cartridge, then remove it from the slot. 4. Insert one new ink cartridge
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    the pink pull tab. c. Slide the ink cartridge into slot until it clicks into place. d. Close the cartridge access door. NOTE: The HP printer software prompts you to align the ink cartridges when you print a document after installing the new ink cartridge. 42 Chapter 6 Work with ink cartridges ENWW
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    the HP Deskjet 2540 series with only one ink cartridge. The single-cartridge mode is initiated when an ink cartridge is removed from the ink cartridge carriage. During single-cartridge mode, the printer can copy documents, copy photos, and print jobs from the computer. NOTE: When the HP Deskjet 2540
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    and the end of warranty date has not been reached. The end of warranty date, in YYYY/MM/DD format, may be found on the cartridge as indicated: For a copy of the HP Limited Warranty Statement, see the printed documentation that came with the printer. 44 Chapter 6 Work with ink cartridges ENWW
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    snap into place. ● Align the printer for best print quality. See Improve print quality on page 58 for more information. ● When the Estimated Ink Levels screen shows one or both cartridges in a low state, consider getting replacement cartridges to avoid possible printing delays. You do not need to
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    46 Chapter 6 Work with ink cartridges ENWW
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    ● Wi-Fi Protected Setup (WPS - requires WPS router) ● Traditional wireless connection (requires router) ● USB connection (non-network connection) ● Change from a USB connection to a wireless network ● Connect wirelessly to the printer without a router ● Tips for setting up and using a networked
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    setup instructions that came with the printer. To connect the HP Deskjet 2540 series to a wireless network using WPS, you will need the following: ● A wireless 802.11b/g/n network that includes a WPS-enabled wireless router or access point. NOTE: The HP Deskjet 2540 series only supports connections
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    7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. Click Printer Setup & Software. 3. Select Connect a new printer. Follow the on-screen instructions. ENWW Traditional wireless connection (requires router) 49
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    app bar. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. Click Printer Setup & Software. 3. Select Reconfigure Wireless Settings. Follow the on-screen instructions. 50 Chapter 7 Connectivity ENWW
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    USB connection (non-network connection) The HP Deskjet 2540 series supports a rear USB 2.0 High Speed port for connection to a computer. To connect the printer with the USB cable 1. Insert the printer software CD in the computer CD-ROM drive. NOTE: Do not connect the USB cable to the printer until
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    Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. Click Printer Setup & Software. 3. Select Convert a USB connected printer to wireless. Follow the on-screen instructions. 52 Chapter 7 Connectivity ENWW
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    process you currently use to connect your wireless device to new wireless networks and hotspots. With HP wireless direct, you can print directly to the printer wirelessly, without a wireless router, from your wireless enabled devices. To connect wirelessly to the printer without a router, press the
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    . ● Learn about the HP Print and Scan Doctor. Click here to go online for more information. ● Learn how to change from a USB to wireless connection. Click here to go online for more information. ● Learn how to work with your firewall and antivirus programs during printer setup. Click here to go
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    on, search for and connect to the HP wireless direct name, for example: HP-Print-**-Deskjet 2540 series. If you have HP wireless direct security on, enter the HP wireless direct password when prompted. 3. In a supported Web browser on your computer, type the following address: http://192.168.223
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    allows you to decide which cookies to accept or refuse. You can also use your browser to remove unwanted cookies. NOTE: Depending on your printer, if you disable cookies, you also disable one or more of the following features: ● Starting where you left the application (especially useful when using
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    the following topics: ● Improve print quality ● Clear paper jam ● Unable to print ● Clear print carriage ● Identify a defective cartridge ● Prepare trays ● Resolve copy and scan issues ● Printer failure ● Ink cartridge problem ● Older generation cartridges ● Networking ● HP support ENWW 57
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    click HP Deskjet 2540 series. c. In the printer software, click Print & Scan and then click Maintain Your Printer to access the printer toolbox. The printer toolbox appears. d. Click Align Ink Cartridges on the Device Services tab. The printer prints an alignment sheet. 58 Chapter 8 Solve a problem
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    desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. c. In the printer software, click Print & Scan and then click Maintain Your Printer to access the printer toolbox. d. Click Print Diagnostic Information on the Device Reports tab
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    HP Deskjet 2540 series, and then click HP Deskjet 2540 series. c. In the printer software, click Print & Scan and then click Maintain Your Printer to access the Printer Toolbox. d. Click Clean Ink Cartridges on the Device Services tab. Follow the on-screen instructions. 60 Chapter 8 Solve a problem
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    If the above solutions do not resolve the problem, click here for more online troubleshooting. ENWW Improve print quality 61
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    work, the paper jam will need to be cleared manually. 2. Pull the paper gently out of the input work, the paper jam will need to be cleared manually. 2. pull the paper gently out of the output the current job. Clear a paper jam from the cartridge access area 1. Press the Cancel button to try to
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    2. Open the cartridge access door and slide the print carriage to the right to access the paper jam. 3. Press the Start Copy Black or Start Copy Color button on the control panel to continue the current job. Clear a paper jam inside of the printer 1. Press the Cancel button to try to clear the jam
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    in the input tray. ● Do not add paper while the printer is printing. If the printer is about to run out of paper, wait until the out of paper message appears before adding paper. If the above solutions do not resolve the problem, click here for more online troubleshooting. 64 Chapter 8 Solve
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    are having trouble printing, you can download the HP Print and Scan Doctor, which can troubleshoot this issue for you automatically. To get the tool, click the appropriate link: NOTE: The HP Print and Scan Doctor may not be available in all languages. Take me to the HP Print and Scan Doctor download
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    to it. c. If the wrong printer is set as the default printer, right-click the correct printer and select Set as Default Printer. d. Try using your printer again. 5. Restart the print spooler. To restart the print spooler a. Depending upon your operating system, do one of the following: Windows
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    Click Manage, and then click Services and Applications. iii. Double-click Services, and then select Print Spooler. iv. Right-click Print Spooler, and click Restart to restart the service. b. Make sure the correct printer is set as the default printer. The default printer has a check mark in a black
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    the print carriage. See Clear paper jam on page 62 for more information. NOTE: Do not use any tools or other devices to remove jammed paper. Always use caution when removing jammed paper from inside the printer. Click here to go online for more information. 68 Chapter 8 Solve a problem ENWW
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    removed from both cartridges, and that both ink cartridges are installed. If both ink cartridge lights are still blinking, then one or both cartridges may be defective. To determine if one cartridge is defective, do the following: 1. Remove the black ink cartridge. 2. Close the cartridge access door
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    Prepare trays Open output tray ▲ Output tray must be open to begin printing. Close cartridge access door ▲ Cartridge door must be closed to begin printing. Click here to go online for more information. 70 Chapter 8 Solve a problem ENWW
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    and scan issues HP provides an HP Print and Scan Doctor (Windows only) that can help solve many common "Unable to scan" issues. NOTE: The HP Print and Scan Doctor may not be available in all languages. Take me to the HP Print and Scan Doctor download page. Learn more about how to solve scan issues
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    Printer failure Resolve printer failure ▲ Turn the printer off, then on. If that does not resolve the problem, contact HP. Please contact HP support for help . 72 Chapter 8 Solve a problem ENWW
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    in damage to the printhead or the ink cartridges. 1. Check that power is on. 2. Open the cartridge access door and wait for the print carriage to move to the center of the printer. 3. Remove the ink cartridge indicated in the error message. 4. Hold the ink cartridge by its sides with the bottom
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    . If you still receive the error message, turn the printer off, and then on again. NOTE: If one ink cartridge is causing problems, you can remove it and use the single-cartridge mode to operate the HP Deskjet 2540 series with only one ink cartridge. Click here to go online for more information. 74
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    and finding the Warranty Ends date. If it says 'v1' several spaces to the right of the date, then the cartridge is the updated newer version. If it is an older generation cartridge, contact HP support for help or replacement. Click here to go online for more information. ENWW Older generation
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    . ● Learn about the HP Print and Scan Doctor. Click here to go online for more information. ● Learn how to change from a USB to wireless connection. Click here to go online for more information. ● Learn how to work with your firewall and antivirus programs during printer setup. Click here to go
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    ● Software and driver updates for the printer ● Valuable troubleshooting information for common problems ● Proactive printer updates, support alerts, and HP newsgrams that are available when you register the printer 3. Call HP support. Support options and availability vary by printer, country/region
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    options Extended service plans are available for the HP Deskjet 2540 series at additional costs. Go to www.hp.com/support, select your country/region and language, then explore the services and warranty area for information about the extended service plans. 78 Chapter 8 Solve a problem ENWW
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    The technical specifications and international regulatory information for the HP Deskjet 2540 series are provided in this section. For additional specifications, see the printed documentation that came with the HP Deskjet 2540 series. This section contains the following topics: ● Hewlett-Packard
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    under the copyright laws. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors
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    for the HP Deskjet 2540 series are provided in this section. For more product specifications, see the Product Data Sheet at www.hp.com/support. ● System requirements ● Environmental specifications ● Input tray capacity ● Output tray capacity ● Paper size ● Paper weights ● Print specifications ● Copy
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    Photo paper sheets: Up to 10 Paper size For a complete list of supported media sizes, see the printer software. Paper weights Plain Paper: 64 to 90 g/m² (16 to 24 ppi resolution, see the scanner software. ● Color: 24-bit color, 8-bit grayscale (256 levels of gray) ● Maximum scan size from glass: 21.6
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    Print resolution Draft mode ● ● power adapter supplied by HP. Cartridge yield Visit www.hp.com/go/learnaboutsupplies for more information on estimated cartridge yields. Acoustic information If you have Internet access, you can get acoustic information from the HP website. Go to: www.hp.com/support
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    materials have been designed to separate easily. Fasteners and other connections are easy to locate, access, and remove using common tools ● Material safety data sheets ● Recycling program ● HP inkjet supplies recycling program ● Power consumption ● Sleep mode ● Disposal of waste equipment
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    countries/regions, and lets you recycle used print cartridges and ink cartridges free of charge. For more information, go to the following website: www.hp.com/hpinfo/globalcitizenship/environment/recycle/ Power consumption Hewlett-Packard printing and imaging equipment marked with the ENERGY STAR
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    the recycling of waste electrical and electronic equipment. For more information, please contact your household waste disposal service, or go to http://www.hp.com/recycle. Chemical substances HP is committed to providing our customers with information about the chemical substances in our products as
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    Restriction of hazardous substance (India) ENWW Environmental product stewardship program 87
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    Japan about the power cord ● European Union Regulatory Notice ● Declaration of conformity ● Regulatory wireless statements Regulatory model not be confused with the marketing name (HP Deskjet 2540 All-in-One series, HP Deskjet Ink Advantage 2545 All-in-One series, etc.) or product numbers (A9U22A to
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    FCC statement Notice to users in Korea VCCI (Class B) compliance statement for users in Japan Notice to users in Japan about the power cord ENWW Regulatory notices 89
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    is valid only if powered with the correct CE-marked AC adapter provided by HP. If this product has www.hp.com/go/certificates (type the product number in the search field). The compliance is indicated by one products) is intended for connection to analogue telephone networks. 90 Appendix A
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    such as indoor use only or restrictions of the channels available. Please make sure that the country settings of the wireless network are correct. France ● For 2.4-GHz Wireless LAN operation of this product, certain restrictions apply: This product may be used indoors for the entire 2400-MHz to
  • HP Deskjet Ink Advantage 2540 | User Guide - Page 96
    statements This section contains the following regulatory information pertaining to wireless products: ● Exposure to radio frequency radiation ● Notice to users in Brazil ● Notice to users in Canada ● Notice to users in Mexico ● Notice to users in
  • HP Deskjet Ink Advantage 2540 | User Guide - Page 97
    ● Wireless notice to users in Japan Exposure to radio frequency radiation Notice to users in Brazil ENWW Regulatory notices 93
  • HP Deskjet Ink Advantage 2540 | User Guide - Page 98
    Notice to users in Canada Notice to users in Mexico 94 Appendix A Technical information ENWW
  • HP Deskjet Ink Advantage 2540 | User Guide - Page 99
    Notice to users in Taiwan Wireless notice to users in Japan ENWW Regulatory notices 95
  • HP Deskjet Ink Advantage 2540 | User Guide - Page 100
    96 Appendix A Technical information ENWW
  • HP Deskjet Ink Advantage 2540 | User Guide - Page 101
    P paper recommended types 22 phone support 77 phone support period period for support 78 print specifications 82 R recycle ink cartridges 85 regulatory notices 88 regulatory model identification number 88 wireless statements 92 S scan scan specifications 82 support process 77 system requirements 81
  • HP Deskjet Ink Advantage 2540 | User Guide - Page 102
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HP Deskjet 2540 All-in-One series