Konica Minolta bizhub 423 bizhub 223/283/363/423 Security Operations User Guid
Konica Minolta bizhub 423 Manual
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- Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 1
User's Guide [Security Operations] 2010. 6 Ver. 1.00 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 2
2-31 Making account setting...2-31 User Box Function ...2-36 Setting the User Box...2-36 Changing the user attributes and account attributes 2-42 Changing the Administrator Password 2-48 Changing the Administrator Password 2-48 Protecting Data in the HDD...2-50 bizhub 423/363/283/223 Contents-1 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 3
...2-77 SNMP network setting function ...2-78 WebDAV Function ...2-79 Setting the WebDAV Server Password 2-79 PC-Fax RX Setting Function ...2-83 PC-Fax RX Setting ...2-83 TSI User Box Setting Function...2-86 TSI User Box Setting...2-86 TCP/IP Setting Function ...2-90 Setting the IP Address ...2-90 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 4
18 AppleTalk Setting Function...4-19 E-Mail Setting Function...4-20 PageScope Box Operator...4-21 Accessing the User Box...4-21 Creating a User Box...4-23 Changing the User Box properties (user attributes, account attributes 4-24 Accessing the User Box file ...4-26 HDD TWAIN driver...4-27 Accessing - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 5
1 Security - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 6
as instructed by the message. For details of the error messages, refer to the User's Guide furnished with the machine. If the error cannot be remedied, contact your service representative. The PageScope Web Connection functions can be used only if the setting is made to accept "Cookie." bizhub 423 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 7
Manual matches the values shown in the Firmware Version screen. If there is a mismatch in the Firmware version number, explain to the Administrator of the machine that upgrading of the Firmware is necessary and perform upgrading of the Firmware. Set CE Authentication to [ON] and set the CE Password - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 8
page 1-8. If a wrong password is entered, during password authentication, a predetermined number of times (once to three times) or more set by the Administrator of the machine, the machine determines that it is unauthorized access through Prohibited Functions When Authentication Error, prohibiting - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 9
address, telephone number) This machine offers specific functions as data protection methods: the SSL function that ensures confidentiality of images transmitted and received over the network the settings for the secure print document in the printer driver interface. bizhub 423/363/283/223 1-5 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 10
Account Track of the new Account Password. - If the Administrator Password has been changed by the Service Engineer, the Administrator should change the Administrator Password as soon as possible. - The Administrator should have users ensure that the passwords set for the User Authentication, Secure - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 11
> - If the LAN, in which the machine is installed, is connected to an outside network, install a firewall or similar network device to block any access to the machine from the outside network and make the necessary settings. - Configure the LAN installed in the office, in which the machine is - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 12
Password, User Box Password, Secure Print Password, SNMP Password, WebDAV Server Password, and Encryption Key. For the Administrator Password, User Password, Account Password, User Box Password, SNMP Password, WebDAV Server Password, and Encryption Key, the same password as that currently set - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 13
," select "Connect to a printer on the Internet or on a home or office network" and type the URL of this machine in the following format in the "URL" field. The printer, for which the settings have been made, can be used in the same manner as the ordinary local printer. http:// - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 14
the currently set Device certificate (SSL certificate) Clears the currently set network settings (DNS Server setting, IP Address setting, SMTP Server setting, NetWare Setting, NetBIOS setting and AppleTalk Printer Name setting), resetting it to the factory setting bizhub 423/363/283/223 1-10 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 15
1.5 Miscellaneous 1 Fax functions An optional Fax Kit is required for using fax functions. Contact your Service Representative. Bluetooth communication An optional Local Interface Kit is required for Bluetooth communication. Contact your Service Representative. bizhub 423/363/283/223 1-11 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 16
2 Administrator Operations - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 17
2.1 Accessing the Administrator Settings In Administrator Settings, the settings for the machine system and network can be registered or changed. This machine implements authentication of the user of the Administrator Settings function through the 8-digit Administrator Password that verifies the - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 18
Administrator Passwords because of unauthorized access for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service log off from the Administrator Settings. bizhub 423/363/283/223 2-3 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 19
Reference - The authority relating to box settings is the same as that of Administrator Settings. 0 The Administrator must first make User Authentication settings before he or she can access User Mode. For details of the User Authentication, see page 2-17. 0 Do not leave the - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 20
Administrator Passwords because of unauthorized access for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service ] key to log off from the User Mode. bizhub 423/363/283/223 2-5 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 21
set as the display mode. In either display mode, the available items are the same. 1 Start the Web browser. 2 Enter the IP address of the machine in the address bar. 3 Press the [Enter] key to start PageScope Web Connection. 4 Click the Administrator radio button and [Login]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 22
the Administrator Settings 2 5 Select "Administrator (Admin Mode)" or "Administrator (User Mode)" and enter the 8-digit Administrator Password in the "Password" box. % If "Administrator (Admin Mode)" is selected, the settings for the machine system and network can be registered or changed. % If - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 23
of items that are cleared by HDD Format, see page 2-10. If initialization is executed by the Service Engineer, set the Administrator Password and turn [ON] the Enhanced Security Mode again. Settings to be Made in Advance Administrator Password User Authentication Encryption Key Certificate for SSL - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 24
v3 Security Level and auth/priv-password Print Data Capture Network Setting Clear (Pagescope Web Connection) Administrator Password Change Via Network (Pagescope Web Connection) Release Time settings Change by the user of destination data previously registered (Address Book and Program) Secure Print - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 25
Deletes all Secure Print Document-related information and files saved Deletes all destination recipient data including e-mail addresses and telephone numbers 2.2.2 Setting the Enhanced Security Mode 0 For the procedure to call the Administrator Settings on the display, see page 2-2. 0 Do not leave - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 26
to be made by the Administrator of the machine. Make the necessary settings according to the corresponding set procedure. % The following screen appears if the previously required settings are yet to be made by the Service Engineer. Contact your Service Representative. bizhub 423/363/283/223 2-11 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 27
When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no wait Turn on the sub power switch % If the Enhanced Security Mode is properly set to [ON], the following icon appears at the center of the User Authentication screen, - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 28
of the Administrator Settings is canceled by the Service Engineer, the setting of the Release Time Settings function is not applied. Setting Prohibited Functions When Authentication Error 0 For the procedure to call the Security Settings screen on the display, see steps 1 and 2 of page 2-10. 0 Do - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 29
Authentication Error]. 4 Touch [Mode 2]. % To change the check count, touch [+] to increase the count or [-] to decrease it. 5 Touch [Release Time Settings]. 6 Press the [C] key and, from the keypad, enter the time, after the lapse of which the access lock state of the Administrator Settings is - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 30
password entry prohibited state. - Administrator Settings: The operation prohibited state is canceled by the Service 1 and 2 of page 2-13. 0 Do not leave the machine with the setting screen of Administrator Settings left shown on the display Error]. 3 Touch [Release]. bizhub 423/363/283/223 2-15 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 31
2.4 Canceling the Operation Prohibited State 2 4 Select the function, for which Prohibit Function as a result of unauthorized access is to be released. 5 Touch [OK]. This clears the unauthorized access check count of the specific function selected in step 4. bizhub 423/363/283/223 2-16 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 32
Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. If [ON (External Server)] is selected for the authentication method, be sure - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 33
[ON (MFP)] or [ON (External Server)]. % To use the External Server, the External Server must be registered in advance. For how to make the External Server Settings, see page 2-19. 5 Select [Account Track] to clear the use control data. Now, select [Yes] and touch [OK]. bizhub 423/363/283/223 2-18 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 34
. 2 Touch [External Sever Settings]. 3 Touch the specific Sever Registration key, in which no sever has been registered. 4 Touch [New]. % To change or delete a previously registered server, touch [Edit] or [Delete]. 5 Touch [Server Type]. 6 Touch [Active Directory]. bizhub 423/363/283/223 2-19 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 35
be entered, [OK] cannot be touched. Be sure to enter the Sever Name. % A Sever Name that already exists cannot be redundantly registered. 10 Touch [OK]. 11 Touch [Close]. % If two or more External Servers have been registered, select any desired server and touch [Set as Default]. bizhub 423/363/283 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 36
name and password, then automatically print the print jobs saved in the ID & Print User Box of this machine, when user authentication is enabled. NOTICE The Administrator must first make User Authentication settings before setting the ID & Print. For details of the User Authentication, see page 2-17 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 37
[ON]. 7 Touch [OK]. % If [ON] is set, the document is stored as ID & Print Document even if [Print] is selected on the printer driver side. % Even if [OFF] is set, the document is stored as ID & Print Document if [ID & Print] is selected on the printer driver side. bizhub 423/363/283/223 2-22 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 38
Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Administrator Settings on the display from the control panel. 2 Touch [System Settings]. 3 Touch [Reset Settings]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 39
set. Enter the correct System Auto Reset Time. % If no operations are performed for 1 min. even with System Auto Reset set to [OFF], the function is activated to cause the user to log off from the mode automatically. % Press the [C] key to clear all characters. 6 Touch [OK]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 40
the machine by the Administrator of the machine through the Administrator Settings is authenticated, the machine enables registration of the users who can use the machine. It also enables operations for deleting a user and changing a User Password. In PageScope Web Connection, import/export of the - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 41
User Authentication Settings]. 4 Touch [User Registration]. 5 Select a specific User Registration key, in which no user has been registered, and touch [Edit]. % To delete a previously registered user or change a User Password, touch the desired User Registration key. bizhub 423/363/283/223 2-26 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 42
User Setting Function 2 % To change a User Password, perform steps 6 through 8. 6 Touch [Password]. 7 From the keyboard or keypad, enter a new User Password that may consist of 8 or more digits. To prevent entry of a wrong password, enter the password again in [Password Confirmation]. % Press - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 43
Password Rules, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 44
sure first to log off from the Admin Mode. 1 Start PageScope Web Connection and access the Admin Mode. 2 Select [User Authentication Setting] from the pull-down menu of User Auth/Account Track and click [Display]. 3 Click [New Registration]. % To change a User Password, click [Edit] and select the - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 45
Password Rules, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 46
of the machine through the Administrator Settings is authenticated, the machine enables registration of accounts, for which use of the machine is restricted. It also enables operations for deleting an account and changing an Account Password. In PageScope Web Connection, import/export of the account - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 47
key, in which no account has been registered, and touch [Edit]. % To delete a previously registered account or change an Account Password, touch the desired Account Track Registration key. % To change an Account Password, perform steps 6 through 8. 6 Touch [Password]. bizhub 423/363/283/223 2-32 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 48
Password Rules, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 49
. 1 Start PageScope Web Connection and access the Admin Mode. 2 Select [Account Track Settings] from the pull-down menu of User Auth/Account Track and click [Dis- play]. 3 Click [New Registration]. % To change an Account Password, click [Edit] and select the "Password is changed." check box. Then - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 50
Password Rules, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 51
Administrator Settings. 0 For the procedure to change the user attributes, account attributes, and User Box Password, see page 2-42. 1 Call the Administrator Settings on the display from the control panel. 2 Touch [One-Touch/User Box Registration]. 3 Touch [Create User Box]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 52
10 User Box Function 2 4 Touch [Public/Personal User Box]. 5 Touch [New]. % To delete a User Box, select the desired user box key and touch [Delete]. A confirmation message appears. Select [Yes] and touch [OK] to delete the specified User Box. 6 Select the User Box Type. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 53
2.10 User Box Function 2 % When [Personal] is selected, [Change Owner] is displayed. Then, select the desired owner name. % When [Group] is selected, [Change Account Name] is displayed. Then, select the desired account name. 7 Touch [Password]. bizhub 423/363/283/223 2-38 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 54
appears. Enter the correct User Box Password. 10 Make the necessary settings. % A User Box No. that already exists cannot be redundantly registered. % If no User Box Name has been registered, [OK] cannot be touched. Be sure to register the User Box Name. 11 Touch [OK]. bizhub 423/363/283/223 2-39 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 55
procedure to change the user attributes, account attributes and User Box Password, see page 2-42. 1 Start PageScope Web Connection and access the Admin Mode. 2 Select [Create User Box] from the pull-down menu of Box and click [Display]. 3 Make the necessary settings. bizhub 423/363/283/223 2-40 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 56
the User Box Type is set to [Public], set a User Box Password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. % If the entered User Box Password does not match, a in the box is illegal. Enter the correct Account Name. bizhub 423/363/283/223 2-41 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 57
. % [Change Account Name] appears if the Box Type is changed to [Group]. Select the desired account name. % If the User Box Type is changed to [Public], set a User Box Password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 58
2.10 User Box Function 2 4 Touch [Change Owner] if the Box Type is [Personal] and touch [Change Account Name] if the Box Type is [Group]. 5 For [Change Owner], select the desired owner name. % For [Change Account Name], select the desired account name. 6 Touch [OK]. 7 Touch [Password]. bizhub - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 59
meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. % If the entered User Box Password does not match, a message that tells that the User Box Password does not match appears. Enter the correct User Box Password. 10 Touch [OK]. bizhub 423/363/283/223 2-44 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 60
10 User Box Function 2 0 For the procedure to access the Admin Mode, see page 2-2. 0 Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is abso- lutely necessary to leave the machine, be sure first to log off from the Admin - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 61
[User Box Setting]. % Go to step 6 to change the User Box Password. % To delete a User Box, click [Delete User Box]. A confirmation message appears. Click [OK] to delete the specified User Box. 5 Click the "User Box Owner is changed." check box and change the user attributes of the box. bizhub 423 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 62
Password is changed." check box and enter the User Box Password. 7 Click [OK]. % If the User Box Type is changed to [Public], set a User Box Password that meets the requirements of the Password Rules. For details of the Password Rules, see page the correct Account Name. bizhub 423/363/283/223 2-47 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 63
purpose appears as "*" on the display. Changing the Administrator Password 0 For the procedure to call the Security Settings screen on the display, see steps 1 and 2 of page 2-10. 0 Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 64
. Enter the correct Administrator Password. For details of the Password Rules, see page 1-8. % If the entered Administrator Password does not match, a message that tells that the Administrator Password does not match appears. Enter the correct Administrator Password. bizhub 423/363/283/223 2-49 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 65
Service Representative. 0 To change the Encryption Key, see page 2-56. 0 Executing HDD Format erases data in the HDD. It is recommended that important data should be saved in a backup medium in advance. Execution of HDD Format will also reset the setting values of different functions to the default - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 66
Encryption Setting]. 4 A confirmation Encryption Key again in [Encryption Passphrase Confirmation]. % Press the [C] key to Settings screen. 6 Touch [OK]. % If the entered Encryption Key does not meet the requirements of the Password For details of the Password Rules, see page 1-8. % If the entered - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 67
the sub power switch 8 The following screen appears after the machine has been restarted. 9 Call the Administrator Settings on the display from the control panel. % For the procedure to call the Administrator Settings on the display, see page 2-2. 10 Touch [HDD Format]. bizhub 423/363/283/223 2-52 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 68
confirmation least 10 seconds set the [Overwrite HDD Data], go to step 13. 13 Call the HDD Settings screen on the display from the control panel. % For the procedure to call the HDD Settings screen on the display, see steps 1 and 2 of page 2-50. 14 Touch [Overwrite HDD Data]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 69
is the default setting. 16 Touch [OK]. % If [Encryption Priority] is switched to [Overwrite Priority], or vice versa, HDD Format must be performed after the setting change. Perform HDD Format by following the steps below. 17 A confirmation message appears. Select [Yes] and touch [OK]. bizhub 423 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 70
the main power switch. % When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no wait period between turning the main power switch → Turn on the main power switch → Turn on the sub power switch bizhub 423/363/283/223 2-55 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 71
Changing the Encryption Key 0 For the procedure to call the Encryption Key entry screen on the display, see steps 1 through 4 of page 2-50. 0 Do not leave the machine with the setting screen of Administrator Settings to the HDD Settings screen. 3 Select Confirmation]. Password Rules, see page - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 72
the main power switch. % When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no wait period between turning the main power switch → Turn on the main power switch → Turn on the sub power switch bizhub 423/363/283/223 2-57 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 73
stored in all spaces of the HDD. The function also resets all passwords saved in the NVRAM to factory settings, preventing leak of data. For details of items that are cleared by the Overwrite All Data function, see page 1-10. The HDD Overwrite Method offers the choice of eight different modes, [Mode - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 74
data has been overwritten and erased properly. Data is not erased properly if an error occurs during the procedure. For details, contact your Service Representative. % When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 75
key length set for the public key of the server generated in SSL certificate setting is 1024 bits. 1 Start PageScope Web Connection and access the Admin Mode. 2 Select [PKI Settings] from the pull-down menu of Security and click [Display]. 3 Click [New Registration]. bizhub 423/363/283/223 2-60 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 76
Function 2 4 Select [Create and install a self-signed Certificate] and click [OK]. 5 Make the necessary settings. % If data entered for each item does not meet the requirements, a message appears that tells that the data entered is wrong. 6 Click [OK]. The certificate - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 77
and click [OK]. % Select "Admin. Mode and User Mode" for "Mode using SSL/TLS." % For encryption strength, select the strong "AES-256, 3DES-168." % In the Enhanced Security Mode, the setting cannot be changed to one containing strength lower than AES/3DES. 4 Click [OK]. bizhub 423/363/283/223 2-62 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 78
of page 2-60. 0 Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is abso- lutely necessary to leave the machine, be sure first to log off from the Admin Mode. 0 In the Enhanced Security Mode, no certificates can be removed. 1 Start PageScope Web Connection - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 79
absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Administrator Settings on the display from the control panel. 2 Touch [Network Settings]. 3 Touch [E-Mail Settings]. 4 Touch [S/MIME Communication Settings]. bizhub 423/363/283/223 2-64 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 80
Setting Function 2 5 Select [ON] and [E-Mail Text Encryption Method]. % To Select [ON], the administrator's e-mail address specified in the device registration needs to correspond with the e-mail address , the setting cannot be changed to "RC2" or "DES." 7 Touch [OK]. bizhub 423/363/283/223 2-65 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 81
necessary to leave the machine, be sure first to log off from the Admin Mode. 1 Start PageScope Web Connection and access the Admin Mode. 2 Select [E-mail Setting] from the pull-down menu of Network and click [Display]. 3 Click [S/MIME] from the [E-mail Setting] menu. bizhub 423/363/283/223 2-66 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 82
"AES-192," or "AES-256." If the mail software being used does not support AES, encrypted mail messages may be received, but they cannot be decrypted. Use AES % In the Enhanced Security Mode, the setting cannot be changed to "RC2" or "DES." 5 Click [OK]. 6 Click [OK]. bizhub 423/363/283/223 2-67 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 83
the Admin Mode. 1 Start PageScope Web Connection and access the Admin Mode. 2 Select [Address Book] from the pull-down menu of Store Address and click [Display]. 3 Click [New Registration]. % To change the details of a previously registered destination, click [Edit]. bizhub 423/363/283/223 2-68 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 84
settings. % A number that already exists cannot be redundantly registered. % If Name and E-mail Address have not been registered, a message appears that tells that Name and E-mail Address are yet to be entered. Enter the correct Name and E-mail Address. 7 Click [OK]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 85
of the machine through the Administrator Settings is authenticated, the machine enables changing of the SNMP v3 Write User Password (auth-password, priv-password) required for accessing the MIB object over the network using the SNMP from the PC. In PageScope Web Connection, import/export of the - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 86
2 4 Touch [Forward¡] to show [2/3] and touch [SNMP v3 Settings]. 5 Touch [Forward¡] to show [4/5] SNMPv3/Write Settings screen. 6 Select [auth-password] or [auth-password/priv-password] of Security Level and touch [Password Set- ting]. 7 Touch [Write auth]. bizhub 423/363/283/223 2-71 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 87
you to enter the current password, enter the MAC Address that is set in the machine. To check the MAC Address, from [Network Settings] of step 2, select [Forward] → [Detail Settings] → [Device Setting]. % The entry of a wrong SNMP password (auth-password, priv-password) is counted as unauthorized - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 88
you to enter the current password, enter the MAC Address that is set in the machine. To check the MAC Address, from [Network Settings] of step 2, select [Forward] → [Detail Settings] → [Device Setting]. % The entry of a wrong SNMP password (auth-password, priv-password) is counted as unauthorized - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 89
2.16 SNMP Setting Function 2 15 To prevent entry of a wrong password, enter the priv-password again. % Press the [C] key password does not match, a message that tells that the priv-password does not match appears. Enter the correct priv-password. 17 Touch [Close] and [OK]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 90
Web Connection and access the Admin Mode. 2 Select [SNMP Setting] from the pull-down menu of Network and click [Display]. 3 Enter the auth-password and priv-password in the boxes marked by the rectangle, that is, the Write side SNMP v3 Setting. % For the current password, enter the MAC Address - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 91
cannot be used appears. Enter the correct auth-password or priv-password. For details of the Password Rules, see page 1-8. % If the entered auth-password or priv-password does not match, a message that tells that the authpassword or priv-password does not match appears. bizhub 423/363/283/223 2-76 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 92
lock state, perform the Release Setting by the Administrator of the machine. For the auth-password and priv-password, enter the password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. To change the setting, specify the corresponding object ID - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 93
The Administrator who has been authenticated through SNMP access authentication from the PC is allowed to operate the network setting function. To change the setting, specify the corresponding object ID. See the table below for the setting items. Setting Item IP address setting IP Address BOOT - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 94
as "*" or "●" on the display. Setting the WebDAV Server Password 0 For the procedure to call the Network Settings screen on the display, see steps 1 and 2 of page 2-70. 0 Do not leave the machine with the setting screen of Administrator Settings left shown on the display - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 95
. Enter the correct WebDAV Server Password. For details of the Password Rules, see page 1-8. % If the entered WebDAV Server Password does not match, a message that tells that the WebDAV Server Password does not match appears. Enter the correct WebDAV Server Password. bizhub 423/363/283/223 2-80 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 96
Web Connection and access the Admin Mode. 2 Select [WebDAV Settings] from the pull-down menu of Network and click [Display]. 3 Click [WebDAV Server Settings] from the [WebDAV Settings] menu. 4 Click the pull-down menu of WebDAV Settings and select [ON]. 5 Click the [Password is changed] check - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 97
, see page 1-8. % If the entered WebDAV Server Password does not match, a message that tells that the WebDAV Server Password does not match appears. Enter the correct WebDAV Server Password. 7 Check the message that tells that the setting has been completed. Then, click [OK]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 98
to the machine by the Administrator of the machine through the Administrator Settings is authenticated, the machine enables setting of the operation of the PC-Fax RX Setting Function. This function enables received fax documents to be saved in user boxes on the hard disk installed in the machine - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 99
stored at the box whose number is assigned with F code Sub address. % When Dial-in is set ON, [Dial-In only] appears after [Allow]. PC-FAX receiving setting can be made only when the data is received with dial-in number. % FAX input data is saved to the box as TIFF. % When a user deleted [Specified - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 100
2.18 PC-Fax RX Setting Function 2 0 For the procedure to access the Admin Mode, see page 2-2. 0 Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is abso- lutely necessary to leave the machine, be sure first to log off from - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 101
off from the Administrator Settings. 0 When saving high confidential document, do not make box save via FAX. 1 Call the Function Setting screen on the display from the control panel. 2 Touch [TSI User Box Setting]. 3 Select [Yes] and touch [TSI User Box Registration]. bizhub 423/363/283/223 2-86 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 102
set for [Action when TSI User Box is not set]. Also when a new box is assigned with the same box number after [Box] set for the TSI is deleted, the data will be stored at the newly assigned inbox, therefore you should be careful with the number assigned. 6 Touch [OK]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 103
2.19 TSI User Box Setting Function 2 0 For the procedure to access the Function Setting screen on the display, see steps 1 and 2 of page 2-83. 0 Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is abso- lutely necessary to - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 104
2.19 TSI User Box Setting Function 2 9 Make the necessary settings. 10 Click [OK]. 11 Check the message that tells that the setting has been completed. Then, click [OK]. bizhub 423/363/283/223 2-89 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 105
Web Connection and access the Admin Mode. 2 Select [TCP/IP Setting] from the pull-down menu of Network and click [Display]. 3 Select [Manual Setting] from the IP Address Setting Method pull-down menu. 4 Enter the IP Address in the "IP Address" box. % If [Auto Setting] is selected from the IP Address - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 106
, the DNS Server Address and DNS Domain Name are automatically acquired. 3 Touch [OK]. 0 For the procedure to access the TCP/IP Setting screen on the display, see steps 1 and 2 of page 2-90. 0 Do not leave the machine with the Admin Mode setting screen left shown on - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 107
log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [NetWare Settings]. 3 Make the necessary settings. 4 Touch [OK]. 0 For the procedure to access the Admin Mode, see page 2-2. 0 Do not leave the - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 108
the Admin Mode. 1 Start PageScope Web Connection and access the Admin Mode. 2 Select [SMB Setting] from the pull-down menu of Network and click [Display]. 3 Click [Print Setting] from the [SMB Setting] menu. 4 Enter the NetBIOS Name in the "NetBIOS Name" box. 5 Click [OK]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 109
to log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [AppleTalk Settings]. 3 Make the necessary settings. 4 Touch [OK]. 0 For the procedure to access the Admin Mode, see page 2-2. 0 Do not leave - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 110
the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [E-Mail Settings]. 3 Touch [E-Mail TX (SMTP)]. 4 Make the necessary settings. 5 Touch [OK]. 0 For the procedure to access the Admin Mode, see page 2-2. 0 Do - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 111
3 User Operations - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 112
control panel or PageScope Web Connection. To cancel the access lock state, the Administrator of the machine must perform the Release Setting. Contact the Administrator of the machine. 0 Before operating the machine, the user him/herself should change the User Password from that registered by the - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 113
Print] is selected on the printer driver side and documents are stored in the ID & Print User Box even with the ID & Print Setting function not set in the machine. % The following screen appears if the ID & Print Setting function is set in the machine, because documents are stored in the ID & Print - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 114
perform the Release Setting. Contact the Administrator of the machine. % If there are two ore more ID & Print Documents are involved, all of them will be printed. To select and print only a desired document, select [Access] or [Login] and select the desired document from bizhub 423/363/283/223 3-4 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 115
to access the ID & Print Document, see page 3-10. % Go to step 15 if User Authentication only has been set, or "Synchronize" has been set for Synchronize User Authentication & Account [Shift] to show the upper case/symbol screen. 10 Touch [OK]. 11 Touch [Password]. bizhub 423/363/283/223 3-5 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 116
Press [Access] or touch [Login]. If documents are stored in the ID & Print User Administrator of the machine must perform the Release Setting. Contact the Administrator of the machine. 15 Pressing the [Access] key will show the following screen. To log off, select [Log off]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 117
3.1 User Authentication Function 3 % The following screen appears if Account Track has been set. bizhub 423/363/283/223 3-7 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 118
browser. 2 Enter the IP address of the machine in the address bar. 3 Press the [Enter] key to start PageScope Web Connection. 4 Click the Registered User radio button and enter the User Name and User Password. % If Account Track has been set, enter the User Name, User Password, Account Name, and - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 119
3.1 User Authentication Function 3 6 Clicking [Logout] will show the following screen. Click [OK] to log off from the user operation mode. bizhub 423/363/283/223 3-9 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 120
gain access to the document in the ID & Print User Box. 0 For the logon procedure, see page 3-2. 0 Do Document and press the [Start] key or touch [Print]. % To delete ID & Print Document, select the specific document from the [Filing Settings] tab and press [Delete]. bizhub 423/363/283/223 3-10 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 121
3.1 User Authentication Function 3 6 To delete the document from the Box after the printing, select [Print & Delete]. To leave the document as is, select [Print]. bizhub 423/363/283/223 3-11 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 122
to change his or her User Password. The User Password entered is displayed as "*" or "●." Performing Change Password 0 For the logon procedure, see page 3-2. 2 Press the [Utility/Counter] key. 3 Touch [User Settings]. 4 Touch [Change Password]. bizhub 423/363/283/223 3-12 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 123
machine must perform the Release Setting. Contact the Administrator of the machine. 7 From the keyboard or keypad, enter the new User Password that can consist of 8 to 64 digits. To prevent entry of a wrong password, enter the password again in [Password Confirmation]. % Press the [C] key to clear - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 124
Password. For details of the Password Rules, see page 1-8. % If the entered User Password in the "New Password" box and "Retype New Password" box does not match, a message that tells that the User Password does not match appears. Enter the correct User Password. 5 Click [OK]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 125
saved in the machine. For details of the Password Rules, see page 1-8. 1 Log on to the user operation mode through User Authentication from the control panel. 2 Press the [Box] key. 3 Touch the [System User Box] tab. 4 Select [Secure Document User Box] and touch [Use/File]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 126
Documents having the same ID shown in the list. 8 Enter the 8-digit Secure Print Password from the keyboard or keypad. % The machine rejects any Secure Print Password that consists of less than 8 digits. % For the Secure Print Password, enter the 8-digit one set on the printer driver side. bizhub - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 127
] key or touch [Start]. % If two or more Secure Print Documents, each having an identical Secure Print ID and Secure Print Password, have been saved, multiple Secure Print Documents can be printed at once. % Touch [Cancel] to go back to the screen shown in step 10. bizhub 423/363/283/223 3-17 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 128
password entered for the authentication purpose appears as "*" or "●" on the display. When the Enhanced Security Mode is set to [ON], the number of times in which authentication fails is counted. Reference - If a document is saved in the Copy mode, Fax/Scan mode, User Box mode, or from an external - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 129
3.4 User Box Function 4 Touch [Create User Box]. 5 Touch [Public/Personal User Box]. 6 Touch [New]. 7 Select the User Box type. bizhub 423/363/283/223 3 3-19 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 130
3.4 User Box Function 3 % When [Personal] is selected, [Change Owner] is displayed. Then, select the desired owner name. % When [Group] is selected, [Change Account Name] is displayed. Then, select the desired account name. 8 Touch [Password]. bizhub 423/363/283/223 3-20 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 131
to go back to the screen shown in step 8. 10 Touch [OK]. % If the User Box Type is set to [Public], set a User Box Password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. % If the entered User Box Password does not match, a message that tells that - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 132
to change the User Box setting, see page 3-24. 1 Log on to the user operation mode through User Authentication from the PageScope Web Connection. 2 Click [Create User Box] of the Box menu. 3 Make the necessary settings. % Be sure to enter the User Box Number, User Box Name, User Box Password, and - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 133
Type is set to [Public], set a User Box Password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. % If the entered User Box Password does not message that tells that the setting has been completed. Then, click [OK]. bizhub 423/363/283/223 3-23 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 134
of the machine must perform the Release Setting. Contact the Administrator of the machine. % To change the User Box Type, perform steps 5 through 8. % To change the owner user or owner account, perform steps 6 through 8. % To change the User Box Password, go to step 9. bizhub 423/363/283/223 3-24 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 135
], set a User Box Password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. 6 Touch [Change Owner] if the box type is [Personal] and touch [Change Account Name] if the box type is [Group]. 7 For [Change Owner], select the desired owner name. bizhub - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 136
more set by the Administrator of the machine, the screen of step 2 reappears and the machine is set into an access lock state. To cancel the access lock state, the Administrator of the machine must perform the Release Setting. Contact the Administrator of the machine. bizhub 423/363/283/223 3-26 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 137
screen shown in step 9. 13 Touch [OK]. % If the User Box Type is changed to [Public], set a User Box Password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. % If the entered User Box Password does not match, a message that tells that the User Box - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 138
Connection. 2 Click [Open User Box] of the Box menu. 3 Enter the User Box Number and User Box Password set into an access lock state. To cancel the access lock state, the Administrator of the machine must perform the Release Setting. Contact the Administrator of the machine. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 139
[User Box Setting]. % Go to step 6 to change the User Box Password. % To delete a User Box, click [Delete User Box]. A confirmation message appears. Click [OK] to delete the specified User Box. 5 Click the "User Box Owner is changed." check box and change the user attributes of the box. bizhub 423 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 140
To change the User Box Type, click the User Box Type pull-down menu and select the desired User Box Type. 6 Click the "User Box Password is changed." check box and enter the User Box Password. % In the "Current Password" box, enter the currently set User Box Password. bizhub 423/363/283/223 3-30 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 141
Password. % If the User Box Type is changed to [Public], set a User Box Password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. % If the entered User Box Password illegal. Enter the correct Account Name. 8 Click [OK]. bizhub 423/363/283/223 3-31 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 142
subsequent operation for authentication. The machine is then set into an access lock state, rejecting any more logon attempts. To cancel the access lock state, the Administrator of the machine must perform the Release Setting. Contact the Administrator of the machine. bizhub 423/363/283/223 3-32 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 143
the file, select the specific document from the [Filing Settings] tab and press [Delete]. % To save a file in External Memory, select the specific document from the [Filing Settings] tab and press [Save to External Memory]. 8 Press the [Start] key or touch [Start]. bizhub 423/363/283/223 3-33 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 144
subsequent operation for authentication. The machine is then set into an access lock state, rejecting any more logon attempts. To cancel the access lock state, the Administrator of the machine must perform the Release Setting. Contact the Administrator of the machine. bizhub 423/363/283/223 3-34 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 145
Scan job files Print, Move/Copy, Delete, Send to other device, Download to PC Fax job files Print, Delete, Download to PC % If [Delete] is selected in step 4, a confirmation message appears. Click [OK] to delete the specified file. 5 Select the document and perform the desired function. bizhub - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 146
% To select [E-Mail Encryption], the Administrator of the machine must make the S/MIME settings in advance. % If [E-Mail Encryption] is selected after the destination has been set, the set destination is canceled, making it necessary to set the destination once again. bizhub 423/363/283/223 3-36 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 147
3.4 User Box Function 3 6 Select the destination and touch [Start] or press the [Start] key. % To select the destination, the Administrator of the machine must register the certificate with the destination in advance. bizhub 423/363/283/223 3-37 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 148
4 Application Software - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 149
/Address Settings] or [Adminis- trator settings]. % Select [Authentication Settings/Address Settings] to edit or register the authentication or destination function of the machine, and select [Administrator settings] to edit or register the network function of the machine. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 150
again to make sure that the Administrator Password has been entered correctly. % If a wrong Administrator Password is entered for confirmation, a message appears that tells that there is a mismatch in the Administrator Password. Enter the correct Administrator Password. bizhub 423/363/283/223 4-3 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 151
Administrator Passwords because of unauthorized access for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service check screen and click [Yes]. bizhub 423/363/283/223 4-4 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 152
necessary to leave the site, be sure first to log off from the PageScope Data Administrator. 1 Access the machine through [Authentication Settings/Address Settings] mode of PageScope Data Ad- ministrator. 2 Click [Authentication settings]. 3 Click [User authentication]. bizhub 423/363/283/223 4-5 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 153
]. % If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 154
which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. 1 Access the machine through [Authentication Settings/Address Settings] mode of PageScope Data Ad - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 155
]. % If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 156
4.1 PageScope Data Administrator 4 7 Click [Finished]. % If [User Authentication and Account Track] is selected in step 5, [Synchronize] is set for "Synchronize user authentication and account track." If you want user authentication not synchronized with account track, click to deselect [ - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 157
Rules, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. bizhub 423/363/283/223 4-10 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 158
Password Rules, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see page 1-8. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 159
Data Administrator. 1 Access the machine through [Authentication Settings/Address Settings] mode of PageScope Data Ad- ministrator. 2 Click the Address settings expand button. 3 Click [Address book]. 4 Select the number to be registered and click [Edit]. 5 Select [E-Mail] and Click [OK]. bizhub - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 160
been entered, an input error message appears. Then, click [OK] and enter the abbreviated name and E-mail address. 8 Click [OK]. 9 Click [Export to the device]. % If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 161
the PageScope Data Administrator. 1 Access the machine through [Administrator settings] mode of PageScope Data Administrator. 2 Click the Administrator settings expand button. 3 Click the Network expand button. 4 Click [SNMP]. 5 Click [V3 Write User] of Setting list. bizhub 423/363/283/223 4-14 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 162
-password. For details of the Password Rules, see page 1-8. % If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 163
]. % If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 164
]. % If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 165
]. % If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 166
]. % If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 167
]. % If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 168
software used exclusively for changing the name of scan or fax data stored in a User Box, downloading or deleting such scan or fax data, creating a User Box, changing the properties (user attributes) of a User Box, and performing other tasks. It allows a network-connected PC to gain access - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 169
the machine must perform the Release Setting. Contact the Administrator of the machine. % To delete a User Box, select the desired User Box icon, and select [Delete] from the [File] menu. A confirmation message appears. Click [Yes] and enter the User Box Password corresponding to the specific User - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 170
page 4-24. 1 Access the User Box through PageScope Box Operator. 2 From the [Box Operator] menu, select [Create User Box]. Or, click . 3 Make the necessary settings. % Do not fail to enter data in the "User Box name," "Password," and "Confirm password Account Name. bizhub 423/363/283/223 4-23 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 171
OK] is then clicked, a password confirmation screen appears. Now, click [Cancel] and set a User Box Password that meets the requirements of the Password Rules. For the procedure to change the User Box Password, see steps 7 through 9. For details of the Password Rules, see page 1-8. % If a wrong User - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 172
logon attempts. To cancel the access lock state, the Administrator of the machine must perform the Release Setting. Contact the Administrator of the machine. % If the "Save box password until disconnected" check box has been selected, the User Box Password entered is stored in the PC being used. If - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 173
access the User Box, see steps 1 through 4 of page 4-21. 0 Do not leave the site while you are a specific application, file acquisition, file name change, file deletion, copy to another User Box, in Box Operator viewer, file acquisition, file name change, file deletion, copy to another User Box, move - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 174
.3]. 3 Select this machine and click [Connect]. 4 Select the "Login as the Registered User" radio button and enter the User Name and the 8-to-64-digit User Password. % If [ON (External Server)] is set for the authentication method, enter the desired external server. bizhub 423/363/283/223 4-27 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 175
is then set into an access lock state, rejecting any more logon attempts. To cancel the access lock state, the Administrator of the machine must perform the Release Setting. Contact the Administrator of the machine. 8 Select the desired document data and click [Read]. bizhub 423/363/283/223 4-28 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 176
desktop icon and using the context (right-click) menu of Windows, and automatic printing of data using a hot folder. The Password that have been registered in the machine. % If [ON (External Server)] is set for the authentication method, select the desired external server. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 177
or more set by the Administrator of the machine, the machine is then set into an access lock state, rejecting any more logon attempts. To cancel the access lock state, the Administrator of the machine must perform the Release Setting. Contact the Administrator of the machine. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 178
the "Administrator password" box. % If the "Save the administrator password" check box is selected, the Administrator Password entered is stored in the PC being used. If you do not want the Administrator Password stored, clear the "Save the administrator password" check box. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 179
Administrator Passwords because of unauthorized access for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service which the backup folder is to be saved. bizhub 423/363/283/223 4-32 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 180
the backup file, select the corresponding check box and type a password that consists of 1 to 64 digits in the box for "Password for backup file" and "Password for backup file (confirmation)" and then click [Next]. 9 Check the data that has been set and click [Start]. bizhub 423/363/283/223 4-33 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 181
4.5 HDD Backup Utility 4 10 Make sure that the backup procedure has been completed. Then, click [Finish]. bizhub 423/363/283/223 4-34 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 182
[Restore]. 3 Click [OK]. 4 Click [Browse] and specify the destination, in which the backup file is to be saved. % If a password has been set for the backup data, type the password that consists of one to 64 digits set during Backup and click [OK]. 5 Click [Next]. bizhub 423/363/283/223 4-35 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 183
stored, clear the "Save the administrator password" check box. 7 Click [Next]. % If a wrong Administrator Password is entered, a message that tells that the Administrator Password does not match appears. Enter the correct Administrator Password. % If the Enhanced Security mode is set to [ON], entry - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 184
4.5 HDD Backup Utility 4 9 Click [OK]. Make sure that Restore procedure has been completed and then click [Finish]. bizhub 423/363/283/223 4-37 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 Security Operations User Guid - Page 185
http://konicaminolta.com A1UD-9610B-00 2010 Copyright
User’s Guide [Security Operations]
2010. 6
Ver. 1.00