Kyocera ECOSYS FS-6525MFP Fax System (U) Operation Guide Rev-4.2012.3
Kyocera ECOSYS FS-6525MFP Manual
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- Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 1
FAX System(U) OPERATION GUIDE - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 2
a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 3
Contents Contents ...i Safety Information ...v About this Operation Guide v General Notice ...vi Legal Notice ...vi Trademark Information vi FCC PART 68 REQUIREMENTS vi IMPORTANT SAFETY INSTRUCTIONS vii IMPORTANTES MESURES DE SECURITE vii CANADIAN IC REQUIREMENTS viii CONDITIONS DE L'IC - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 4
Density ...4-13 Original Image ...4-13 Zoom ...4-14 Continuous Scan ...4-14 FAX Direct Transmission ...4-15 Cancelling Direct Transmission 4-15 Manual Send ...4-16 FAX Delayed Transmission 4-17 Cancelling and Sending Delayed Transmissions (Queued 4-19 Standby Transmission ...4-20 Interrupt Send - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 5
FAX Receiving 6-43 Setup ...6-44 Installing the Network Fax Driver 6-45 Basic Transmission 6-47 Configuring the Driver Default Settings 6-50 Changing Transmit DRD Reception (Available for inch versions only 7-6 Manual Send ...7-8 Manual Reception ...7-9 Remote Switch Function ...7-10 8 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 6
Number Reception 9-21 Unusable Time ...9-22 Account Management ...9-24 Logging in when User Accounting has been Enabled 9-25 Logging in when Job Accounting has been Enabled 9-27 10 Troubleshooting 10-1 Indicators During Sending/Receiving Operation 10-2 Responding to an Attention Indicator - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 7
using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper Toner Container Replacement Waste Toner Box Replacement Cleaning Solving Malfunctions Responding to Error Messages Clearing - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 8
be connected to a compatible modular jack that is also compliant. See installation instructions for details. 4 The REN is used to determine the number of service. 7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 9
to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. 9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 10
requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling EN55024 EN55022 Class - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 11
Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • AN 01R00 AN for P • AN 02R01 AN for CH and N • AN 05R01 AN for D, E, GR, P and N • AN 06R00 AN for D, GR and P • AN 07R01 AN for D, E, P and N • AN 09R00 AN for D • AN 10R00 AN for D • AN 11R00 AN for P • - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 12
Introduction About this Operation Guide This Operation Guide contains the following chapters. Chapter Contents 1 Before Using , and setting prohibited use times. 10 Troubleshooting Explains what to do when errors are displayed or other problems occur. 11 Appendix Explains how to enter - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 13
Indicates items that are required or prohibited so as to avoid problems. IMPORTANT Caution Indicates what must be observed to prevent injury or machine breakdown and how to deal with it. In this guide, steps where touch panel keys are used are outlined in red. E.g.) Select - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 14
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 15
1 Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ...1-2 Machine ...1-2 Operation Panel ...1-4 Touch Panel ...1-5 Enter key and Quick No. Search key ...1-5 Quick Setup Wizard (Fax Setup) ...1-7 Fax setup items ...1-7 Fax setup procedure ...1-8 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 16
machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine's Operation Guide. 2 3 4 1 1 Operation panel 2 Main power switch 3 LINE connector (L1) 4 TEL connector (T1) * The operation panel may differ from the above illustration depending - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 17
. The indicator lights in green when the original is correctly set. Open this cover when the original jammed in the Document Processor. Adjust these guides according to the original width. Stack the sheet originals on this table. Read originals are ejected onto this table. Hold this handle when - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 18
Before Using the Fax Machine > Part Names and Functions Operation Panel Displays the System Menu/Counter screen. Displays the Status/Job Cancel screen. Displays the Copy screen. Displays the Favorites screen. Displays the Document Box screen. Displays the screen for sending. You can send the - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 19
Before Using the Fax Machine > Part Names and Functions Touch Panel Displays the status of the equipment as well as necessary operation messages. Enters destinations. Ready to send. FAX On Hook Chain Direct Recall 10:10 Dest. : Check Add Dest. Displays the date and time and number of - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 20
Before Using the Fax Machine > Part Names and Functions One Touch Key 001 123456 004 None 007 None 010 None 002 None 005 None 008 None 011 None 003 None 006 None 009 None 012 None Cancel 10:10 1/9 OK One Touch Key No. Entry (001 - 100) 10:10 Cancel OK Touching the Quick No. Search key in - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 21
. Set the number of redials. 9-7 NOTE The settings can be changed in the system menu. Refer to Default fax settings on page 9-2 or the Operation Guide for the machine. 1-7 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 22
This wizard will help you set the basic settings to use the fax. 10:10 GB0841_00 End Next > Start the wizard. Follow the instructions on the screen to configure settings. System Menu/Counter. Local Fax Info. 1. Dialing/RX Mode 2. Local FAX Info. 3. Sound Volume 4. Rings 5. Output 6. Redial - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 23
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) 4 Finish System Menu/Counter. Complete 1. Dialing/RX Mode 2. Local FAX Info. 3. Sound Volume 4. Rings 5. Output 6. Redial To close this wizard, press [Finish]. The setting will be changed after restarting the system. * All items can - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 24
to Adding a User in the machine's Operation Guide for the default login user name and password. Be sure to set the time difference before setting the date and time. The date and time are set using the Quick Setup Wizard when the machine is turned on for the first time after installation. 1 Display - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 25
Before Using the Fax Machine > Setting Date and Time 4 Set the time. System Menu/Counter. Date/Time - Time 1 10:10 Hour Minute : Second : : GB0612_00 2 Cancel < Back OK Press [+] or [-] to set each of Hour, Minute, and Second. 1-11 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 26
, perform the following PBX setting. NOTE Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine. Note that correct operation cannot be guaranteed in environment in which this machine is connected to - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 27
2 Registering Destinations This chapter explains the following topics: Registering Destinations in the Address Book 2-2 Adding a contact ...2-2 Adding a Group ...2-6 Editing and Deleting Address Book Entries 2-9 Printing Address List ...2-11 Adding a Destination on One Touch Key ...2-12 Adding a - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 28
name, fax number, sub address communication, encryption, transmission start speed, and ECM can be registered for each destination. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges. Contact addresses can - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 29
Registering Destinations > Registering Destinations in the Address Book 4 Enter the destination name. Add - Name Sales department 1 1 ABC A/a Input: 18 Limit: 32 Del. qwe r t yu i o p asdfghj k l @z x c v bnm. Cancel 2 < Back Next > GB0057_11 Up to 32 characters can be entered. For - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 30
Registering Destinations > Registering Destinations in the Address Book 7 Select transmission settings The transmission start speed, ECM, and encrypted transmission can be set. 1 Press [Detail Settings]. FAX Sub Address 0123456789 Pause Space 10:10 Detail Settings Backspace GB0075_03 Cancel - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 31
33600bps On 1/1 Off ᎖᎒ GB0168_01 8 Set a sub address. FAX Sub Address 0123456789 Pause 1 Space 10:10 Detail Settings Backspace FAX - Sub Address Sub Address 2 Password 10:10 ********** 1/1 GB0169_01 GB0075_03 Cancel OK Cancel OK To use sub address communication, a sub address and - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 32
the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges. Designations in the group can also - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 33
destinations are indicated by a checkmark in the check box. Address Book (All) 001 Sales department 1 0123456 001 Sales department 1 abc 002 Support department 0234567 10:10 Searches by destination name. Advanced search by type of registered destination (E1/2 mail, Folder (SMB/FTP) or FAX - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 34
Address Book (All) 001 Sales department 1 0123456 10:10 Menu Narrow Down 001 Sales department 1 abc 1/2 002 Support department 0234567 Search (Name) Search(No.) 002 Support department BOX Sort (Name) Menu Cancel OK Close 10:10 1/2 GB0428_01 GB0396_00 Use [ ] or [ ] to scroll up - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 35
destination. To edit the destination 1 Menu Sort (No.) Add 1 Edit Delete Close 10:10 2/2 Address Book (All) 2 019 Sales department 1 002 Support department 001 SYSTEM DEP. 003 Sales department 1 Menu Member:2 Cancel 10:10 1/2 Next > GB0396_01 Use [ ] or [ ] to scroll up and down - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 36
Delete Close 10:10 2/2 Use [ ] or [ ] to scroll up and down. GB0396_01 Address Book (All) 2 019 Sales department 1 002 Support department 001 SYSTEM DEP. 003 Sales department 1 3 Select the destination (contacts) or group to delete. Member:2 10:10 1/2 GB0787_01 GB0788_00 2-10 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 37
screen. 1 Use [ ] or [ System Menu/Counter. System Menu Internet ] to scroll up and down. 10:10 2 Address Book/One Touch 4/5 User Login/Job Accounting Printer System Menu/Counter. Address Book/One Touch Address Book One Touch Key Address Book Defaults 3 Print List < Back GB0054_03 10:10 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 38
scroll up and down. 10:10 2 Address Book/One Touch 4/5 User Login/Job Accounting Printer System Menu/Counter. Address Book/One Touch Address Book One Touch Key 1 0123456 002 Sales department 1 abc 003 Support department 0234567 004 Support department BOX Menu Cancel < Back 10:10 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 39
Touch Key name. Select the address. Address Book (All) 001 Sales department 1 0123456 002 Sales department 1 abc 003 Support department 0234567 004 Support department BOX Menu Cancel < Back 10:10 1/2 Next > GB0429_00 Add - Name 2 Sales department 1 ABC A/a QW E R T Y Input: 18 Limit - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 40
screen. 1 Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu Internet 2 10:10 Address Book/One Touch 4/5 User Login/Job Accounting Printer System Menu/Counter. Address Book/One Touch Address Book 3 One Touch Key Address Book Defaults Print List < Back GB0754_03 10:10 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 41
3 Methods For Entering the Destination This chapter explains the following topics: Entering the destination fax number with the numeric keys 3-2 Choosing from the Address Book ...3-4 Choosing by One Touch Key ...3-6 Using the Speed Dial key ...3-7 Broadcast Transmission ...3-8 Using redial ...3-10 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 42
Methods For Entering the Destination > Entering the destination fax number with the numeric keys Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. 1 Display the fax number entry screen. Ready - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 43
number of the receiving system using the numeric keys. For details, refer to Manual Send on page 4-16. Sub Address To communicate using the sub address, [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine. Press [Next Dest.] to enter the next fax number. For - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 44
Book, refer to Registering Destinations in the Address Book on page 2-2. For details on the external address book, refer to Command Center RX User Guide. 1 Display the screen. Ready to send. FAX On Hook Chain Direct Recall 10:10 Dest. : Check Add Dest. GB0669_00 Address Book Functions Ext - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 45
GB0426_03 GB0396_00 Methods For Entering the Destination > Choosing from the Address Book You can also press [Menu] to perform a more detailed search. Address Book (All) 001 123456 002 789012 003 ABCDEF 004 GHIJKL 123456 789012 567890 111111 10:10 1/1 Menu Narrow Down Search (Name) - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 46
Methods For Entering the Destination > Choosing by One Touch Key Choosing by One Touch Key Select the destination using the One Touch Keys. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12. 1 Display the screen. Ready to send. FAX On - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 47
Methods For Entering the Destination > Using the Speed Dial key Using the Speed Dial key You can designate a three-digit (001 to 100) One-touch key number (speed dial) to select the destination. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 48
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine. 3-8 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 49
Methods For Entering the Destination > Broadcast Transmission Select the destination from the Address Book GB0426_03 1 Select the destination. Ready to send. FAX On Hook 1 Chain Direct Recall 10:10 Dest. : Check Add Dest. Address Book Functions Ext Address Book One Touch Key Favorites - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 50
Methods For Entering the Destination > Using redial Using redial Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [ - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 51
Methods For Entering the Destination > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 52
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine. 3-12 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 53
using the wizard format, you can check each setting when transmitting. For the procedure for registering a favorites, refer to the machine's Operation Guide. 1 Display the screen. 2 Select a favorite. Select the function. Favorites 10:10 ID Card Copy Paper Saving Copy Scan to PC (Address Entry - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 54
Methods For Entering the Destination > Using favorites When using the program mode Select a favorite to call up registered settings. 3-14 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 55
...4-13 Original Image ...4-13 Zoom ...4-14 Continuous Scan ...4-14 FAX Direct Transmission ...4-15 Cancelling Direct Transmission ...4-15 Manual Send ...4-16 FAX Delayed Transmission ...4-17 Cancelling and Sending Delayed Transmissions (Queued 4-19 Standby Transmission ...4-20 Interrupt Send - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 56
, press the Energy Saver key or the Power key and wait for the machine to warm up. 2 Place the originals Refer to the machine's Operation Guide for placing originals. 3 Specifing destination Ready to send. FAX On Hook Chain Direct Recall 10:10 Dest. : Check Add Dest. Specify the transmission - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 57
Sending Faxes > Basic transmission procedure 5 Selecting the functions Ready to send. FAX On Hook 0123456789 Chain Direct 0123456789 10:10 Dest. : Check Add Dest. Set functions such as the scanning density and fax resolution. Press [Function Menu] to display all the functions. Address Book - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 58
Sending Faxes > Basic transmission procedure Priority Override Send A fax job waiting to be sent can be sent by priority override. 1 Press the Status/Job Cancel key. 2 Select the job to be sent by priority override. Status/Job Cancel. Status Print Job Status Send Job Status Store Job Status - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 59
Sending Faxes > Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 60
stop transmission/reception. 1 Press the Status/Job Cancel key. 2 Disconnection of communication. Status/Job Cancel. Status 1Printer Running 10:10 FAX Toner Status Waiting 3/4 OK Status/Job Cancel. FAX Receiving... Paper Status No Paper Pause All Print Jobs Menu Use [ ] or [ ] to scroll - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 61
Sending Faxes > Fax transmission functions Fax transmission functions Functions frequently used for transmission are shown at the bottom of the transmission screen. To show other functions, press [Functions]. Use [T] or [S] to select the function. What do you want to do? Specify the original size - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 62
Horizontal: 50 to 432 mm (in 1 mm increments), Vertical: 50 to 297 mm (in 1 mm increments) * For instructions on how to specify the custom original size, refer to the machine's Operation Guide. NOTE Be sure to always specify the original size when using custom size originals. 1 Display the screen - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 63
[ 10:10 Auto Top Edge on Top 1/4 Off 1-sided Add/Edit Shortcut ] to scroll up and down. GB0673_00 For details, refer to the machine's Operation Guide. Mixed Sized Originals Scans all sheets in the document processor, even if they are of different sizes. Up to 30 sheets can be placed in - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 64
Top Edge on Top 1/4 Off 1-sided Add/Edit Shortcut GB0669_00 GB0673_00 Use [ ] or [ ] to scroll up and down. For details, refer to the machine's Operation Guide. 4-10 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 65
Ready to send. Functions 2 Sending Size FAX TX Resolution Density Original Image Close Use [ ] or [ For details, refer to the machine's Operation Guide. GB0669_00 GB0673_01 10:10 Same as Original Size 200x100dpi Normal 2/4 Normal 0 Text+Photo Add/Edit Shortcut ] to scroll up and down. 4-11 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 66
Sending Faxes > Original scan settings FAX TX Resolution Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times. Item Description 200 × 100 dpi Normal when sending - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 67
> Original scan settings Density Adjust the density automatically or manually. 1 Display the screen. Ready to send. FAX On Original Image Close Use [ ] or [ For details, refer to the machine's Operation Guide. 10:10 Same as Original Size 200x100dpi Normal 2/4 Normal 0 Text+Photo Add/Edit - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 68
Favorites Ready to send. Functions Zoom 2 Continuous Scan File Name Entry Job Finish Notice Close GB0669_00 Use [ ] or [ For details, refer to the machine's Operation Guide. 10:10 100% Off 3/4 doc Off Add/Edit Shortcut ] to scroll up and down. GB0673_02 4-14 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 69
Sending Faxes > FAX Direct Transmission FAX Direct Transmission Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with the receiving system, allowing you to verify that each page of the fax has been properly sent. Setting for - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 70
GB0669_00 Address Book Functions Ext Address Book One Touch Key Favorites 4 Dial the destination. Ready to send. On Hook 10:10 0123456 GB0694_00 Manual RX Line Off Use the numeric keys to enter the number of the receiving system. NOTE To cancel the operation, press [Line Off]. 5 Press - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 71
Sending Faxes > FAX Delayed Transmission FAX Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. The method for sending originals to one destination after setting the start time is explained here. IMPORTANT If the current - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 72
Sending Faxes > FAX Delayed Transmission 2 Configure the function. Ready to send. 10:10 FAX Delayed Transmission 1 Off On Ready to send. FAX Delayed Transmission - Start Time 2 (00 - 23) : (00 - 59) 10:10 Cancel OK Cancel Use [+]/[-] or the numeric keys to enter the transmission start - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 73
Sending Faxes > FAX Delayed Transmission Cancelling and Sending Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below. 1 Display the screen. 1 Status/Job - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 74
Sending Faxes > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 75
Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 76
Notice Close Use [ ] or [ 10:10 100% Off 3/4 doc Off Add/Edit Shortcut ] to scroll up and down. For details, refer to the machine's Operation Guide. 4-22 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 77
Notice Close Use [ ] or [ 10:10 100% Off 3/4 doc Off Add/Edit Shortcut ] to scroll up and down. For details, refer to the machine's Operation Guide. 4-23 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 78
Changing the Reception Method 5-3 FAX Automatic Reception ...5-4 Flow of reception ...5-4 Canceling reception (Disconnection of communication 5-6 Manual Reception ...5-7 Flow of reception ...5-7 Fax reception functions ...5-8 Fax reception settings ...5-9 Duplex Print Output ...5-9 2 in 1 Print - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 79
Therefore, when the user is absent, the other party can leave a message on the answering machine. Manual Reception Manual This method allows you to receive faxes by pressing [Manual 5-7 RX] after versions only) Auto (DRD) Select this if you use a Distinctive Ring Pattern service. 7-6 5-2 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 80
Reception GB0316_00 2 Select the reception method. System Menu/Counter. Reception - Reception Mode Auto (Normal) Auto (FAX/TEL) Auto (Answering Machine) Manual 10:10 1/1 Cancel OK GB0337_00 For FAX Automatic Reception, select [Auto (Normal)]. 10:10 2ring(s) Auto(Normal) 3/3 55 Off < Back - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 81
of the paper to be used. IMPORTANT The number of sheets that can be held varies with the output tray. Refer to the machine's Operation Guide. When the number of sheets to be printed exceeds the number of sheets that can be held, remove all the paper on the inner tray - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 82
Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper. For the Status screen, refer to the machine's Operation Guide. 5-5 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 83
communication, use the following procedure. 1 Press the Status/Job Cancel key. 2 Disconnection of communication. Status/Job Cancel. Status Printer 1 Running 10:10 FAX Toner Status Waiting 3/4 OK Status/Job Cancel. FAX Receiving... Paper Status No Paper Pause All Print Jobs Menu Use - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 84
after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Reception on page 9-8. Connecting a telephone set (commercially available product) to this machine - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 85
Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Print received faxes on both sides of the paper. Receive a two-page fax on one page. Print received faxes together as a batch. Reduce received faxes that - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 86
Receiving Faxes > Fax reception settings Fax reception settings Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. On Print on both sides. Off Do not print on both sides. For more - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 87
the paper type to be used for print output of the received fax. Supported paper types All Media Types, Plain, Vellum, Rough, Recycled, Bond, Color 1 Display the screen. 1 System Menu/Counter. System Menu 2 User Property Cassette/MP Tray Settings Common Settings Copy 10:10 2/5 System - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 88
Receiving Faxes > Fax reception settings 3 Selecting the paper type. System Menu/Counter. Cassette/MP Tray Settings - Cassette 1 Paper Size 1 Media Type 10:10 Auto(Metric) Plain 1/1 < Back Use [ ] or [ System Menu/Counter. Cassette1 - Media Type 2 Plain ] to scroll up and down. 10:10 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 89
43 Flow of Network FAX Sending ...6-43 Flow of Network FAX Receiving ...6-43 Setup ...6-44 Installing the Network Fax Driver ...6-45 Basic Transmission ...6-47 Configuring the Driver Default Settings 6-50 Changing Transmit Settings ...6-54 Using Cover Pages ...6-58 Cover Page Registration (Default - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 90
Using Convenient Fax Functions > Memory Forwarding Memory Forwarding When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 91
Using Convenient Fax Functions > Memory Forwarding Registering Forwarding Destination Use the procedure below to register a forwarding destination. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 Document Box 3/5 2 FAX Favorites/ - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 92
Fax Functions > Memory Forwarding If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, refer to the Operation Guide for the machine to enter the address. NOTE For details on character entry, refer to Character Entry Method on page 11-2. 3 Press [End - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 93
GB0392_01 Using Convenient Fax Functions > Memory Forwarding To delete System Menu/Counter. FAX - Forward Settings Forwarding Forward Destination File Format 1 File Separation 10:10 Off < Back 1/3 TIFF Off System Menu/Counter. Forward Settings - Forward Destination 2 Sales department 1 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 94
24 hours system. File Format Setting If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, or XPS as the file format. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 95
Separation 10:10 Off < Back 1/3 TIFF Off System Menu/Counter. Forward Settings - File Format 2 PDF TIFF XPS Select [PDF], [TIFF], or [XPS]. If PDF is selected, select [Off], [PDF/A-1a], or [PDF/A-1b]. 10:10 1/1 Cancel OK File Separation When sending by e-mail transmission, folder (SMB - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 96
Using Convenient Fax Functions > Memory Forwarding E-mail Subject Add. Info. Setting Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 97
when you send data. NOTE To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to the Operation Guide for the machine. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 Document Box 3/5 2 FAX - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 98
Using Convenient Fax Functions > Memory Forwarding Print Setting You can set whether the machine should print received originals when forwarding them. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 Document Box 3/5 2 FAX Favorites/ - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 99
No.], and set [None], [Add No./Addr to Front], or [Add No./Addr to Back] for sender name information addition. File name sample Example: doc00352720100826181723.pdf doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 100
to specify the forwarding settings on this machine. Refer to the machine's Operation Guide for information on the network settings. Accessing Command Center RX 1 Display Command , remember to enter the correct user name and password when trying to access the relevant screens. For details, refer to - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 101
storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 102
Using Convenient Fax Functions > Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges. Sub Address Boxes can - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 103
> GB0374_00 Select the owner of the box. NOTE [Owner] will appear when user administration is turned on. 3 Select shared settings Document Box. Add - Confirmation Permission Shared Box Password ********* 1 Delete after Print Off 10:10 2/2 Document Box. Permission 2 Private Shared 10 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 104
Functions > Sub Address Box Function Up to 16 digits can be entered for the box password. Numbers from 0 to 9, alphabetical letters, spaces, "#", and "*" can be used. The password is required when printing the files from the box. NOTE If user accounting is turned on but an [Owner] is not set, or if - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 105
to Character Entry Method on page 11-2. 3 Change the box number. Document Box. Box:Box Box Name Box Box No. 01 Sub Address 1111 Owner User A Cancel < Back 10:10 1 1/2 Save Document Box. Box No. 2 GB0830_00 Change the box number with the [+], [-], or numeric keys. (00 - 20) 10:10 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 106
Functions > Sub Address Box Function 4 Change the sub address. Document Box. Box:Box Box Name Box Box No. 01 Sub Address 1111 Owner User A Cancel < Back 10:10 1/2 1 Save Document Box. Sub Address 2 1111 Space 10:10 Backspace 3 Cancel OK GB0830_00 For details on character entry - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 107
is set to a Sub Address Box, you need to enter the password in the following situations: If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges 3 Print Ready to print from Box. Print 10:10 Delete File - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 108
Using Convenient Fax Functions > Sub Address Box Function 2 Selecting the Originals. Document Box. Sub Address Box 10:10 Box 1 1/1 Menu Cancel OK Next > GB0656_01 Document Box. Box:Box doc00006420100908144604 10:10 2 1/1 Menu Cancel < Back Print Document Box. File: - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 109
GB0051_00 GB0657_00 Using Convenient Fax Functions > Sub Address Box Function Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed form the Sub Address Box, use the following operation. 1 Display the screen. 1 Document Box. Box 10:10 Job Box 2 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 110
are described. When there are originals in the Sub Address Boxes, the number of pages is displayed. NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 111
To specify a Sub Address Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance. Encrypted transmission cannot be used in sub address transmission. For the setting method when the - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 112
Space 10:10 Detail Settings Backspace GB0703_00 Menu Next Dest. Cancel OK 2 Enter the sub address. FAX - Sub Address Sub Address Password 10:10 1 1111 ********** 1/1 Cancel OK Ready to send. Sub Address - Sub Address 2 1111 Space 10:10 Backspace 3 Cancel OK GB0170_00 GB0169_02 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 113
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine. 6-25 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 114
by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception. IMPORTANT Because the receiving machine dials the sending machine in polling communication, call charges - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 115
GB0313_00 GB0314_00 Using Convenient Fax Functions > Polling Communication 2 Configure the function. System Menu/Counter. Document Box - Polling Box Delete Transmitted File Overwrite Setting 1 10:10 On Permit 1/1 System Menu/Counter. Polling Box - Delete Transmitted File 2 Off On 10:10 1/1 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 116
Using Convenient Fax Functions > Polling Communication Using Polling Transmission 1 Press the Document Box key. 1 2 Place the originals. 3 Display the screen. Document Box. Box 10:10 Job Box Removable Memory 1/1 1 Sub Address Box Polling Box Document Box. Polling Box test Menu 10:10 1/1 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 117
notice by an e-mail when a transmission is complete. For each of the functions, refer to Sending Faxes on page 4-1 or the machine's Operation Guide. 5 Start storing. Press the Start key. The originals are scanned and stored in the Polling box. Cancelling Polling Transmissions To cancel a polling - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 118
-party machine. (On this machine, the sub address and sub address password.) Sub Address: 3333 External FAX IMPORTANT The recipient's machine must also Some fax machines cannot store originals and some do not support polling transmission. Check both the sending and receiving machines beforehand - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 119
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine. 6-31 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 120
Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a For details, refer to Entry Check for New Dest. in the Operation Guide for the machine. 6-32 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 121
GB0051_00 Using Convenient Fax Functions > Polling Communication Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 Display the screen. 1 Document Box. Box Job Box Sub Address Box Removable Memory 2 Polling Box 10:10 1/1 2 Select the original. - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 122
GB0051_00 Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. 1 Display the screen. 1 Document Box. Box 10:10 Job Box Removable Memory 1/1 2 Sub Address Box Polling Box 2 Select the original - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 123
Using Convenient Fax Functions > Polling Communication Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE If Delete Transmitted File is set to [On], originals are automatically deleted following polling transmitted. (Refer to page 6-26.) 1 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 124
Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 125
Using Convenient Fax Functions > Encryption For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily. NOTE Up to 20 encryption keys can be registered. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 126
Using Convenient Fax Functions > Encryption Changing and Deleting Registration Contents of Encryption Key 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 Document Box 2 FAX 3/5 Favorites/Application GB0054_02 System Menu/Counter. - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 127
Using Convenient Fax Functions > Encryption 3 Finish changing/deleting. System Menu/Counter. TX/RX Common - Encryption Key Registration 10:10 Key01 Key02 1/5 Key03 Key04 Menu End Press [End]. GB0318_00 Using the Encrypted Transmission When sending originals by encrypted transmission, use - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 128
Using Convenient Fax Functions > Encryption 5 Turn on encrypted transmission. 1 Display the screen. Ready to send. FAX On Hook Sub Address 1234567890 Pause Space 10:10 1 Detail Settings Backspace GB0703_00 Menu Next Dest. Cancel OK 2 Select [On] for encryption. Detail Settings - - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 129
GB0177_00 GB0178_00 Using Convenient Fax Functions > Encryption 4 Select the encryption box. Detail Settings - Encrypted Transmission Encryption Encryption Key No. Encryption Box 10:10 On Encryption Key: 01 1/1 1 Off Cancel OK Encrypted Transmission - Encryption Box Off 2 On 10:10 1/1 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 130
Using Convenient Fax Functions > Encryption Setting the Encrypted Reception To conduct encryption communication operating the receiving system, follow the steps below. 1 Register the encryption key ahead of time. Register the encryption key that you decided upon with the sender. For the procedure - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 131
Using Convenient Fax Functions > Network FAX Network FAX The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 132
network cable. For details, refer to the machine's Operation Guide. Machine Registration Using the memory transmission function, select the recipient . For details, refer to Memory Forwarding on page 6-2. Installing Software on the PC Install the dedicated software (included in the supplied DVD) on - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 133
Fax Driver The procedure for installing the Network Fax Driver is explained below. (The screens in Windows 7 are shown.) NOTE Plug and Play is disabled on this device when in Sleep. Wake the device from Low Power Mode or Sleep before continuing. Installation on Windows must be done by a user logged - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 134
window appears, click [Install this driver software anyway]. 5 Follow the instructions in the wizard to install the driver. 1 2 3 6 Finish the installation. Follow the on-screen instructions to restart the system, if required. This completes the printer driver installation procedure. 6-46 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 135
that you are using will appear. 2 Select settings in the Print dialog box. 1 Select the product name of the machine (Kyocera XXX XXX NW-FAX) to be used in the printer name list. 2 Set the print range and other settings. NOTE Make sure that the number of copies is set to 1. The - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 136
as the original size on the FAX Setting tab, and click [OK]. 1 2 For detailed information on the settings on the tab, refer to Configuring the Driver Default Settings on page 6-50. 2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings dialog box will appear - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 137
Using Convenient Fax Functions > Network FAX 6 Set the destination. 1 Use the keyboard to enter the destination fax number in the [Address Setting] tab. 2 Click [Add to Destination List]. The destination information will appear in the address list. To send to multiple destinations, repeat this - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 138
FAX Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. 1 Display the screen. 1 From the start button, click [Control Panel], [Hardware and Sound], and [Devices and Printers]. 2 Right-click the - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 139
dialog box can be accessed by the following procedure: 1 Click the Start button on the taskbar, click Control Panel, and then click View devices and printers. 2 Right click the name of the machine to be used as the network fax and select Printing preferences from the resulting drop-down menu. Click - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 140
Login, select either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password. Transmission will be performed using the entered Login User Name and Password. Prompt for Login User Name: A screen for entering the Login - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 141
it possible to receive the transmission results report by e-mail. (The fax machine must be set to transmit e-mail. For details, refer to the Operation Guide for the machine.) 6-53 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 142
Using Convenient Fax Functions > Network FAX Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book NOTE There are three types of Address Books from which you can select the party to transmit to. They are the fax - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 143
Using Convenient Fax Functions > Network FAX 3 Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select a group of destinations, select Group from the filter's drop-down menu. Select the desired destination and click - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 144
dialog box. Click on the Option Settings button in the Address Setting tab of the Transmit Settings dialog box. 2 Enter the sub-address and password as it is registered in the destination fax. • A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, and spaces - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 145
Using Convenient Fax Functions > Network FAX (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 146
Using Convenient Fax Functions > Network FAX Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 147
Using Convenient Fax Functions > Network FAX Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. 1 Open the Transmit Settings dialog box. Perform Steps 1 to 7 of the Basic Transmission method given on page 6-47 to display the Transmit - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 148
Using Convenient Fax Functions > Network FAX 4 Add the destination to the destination list. 1 Add this information to the Destination List by clicking on the Add to Destination List button. 2 To change the recipient information of a destination that has been added to the Destination List, select the - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 149
Using Convenient Fax Functions > Network FAX 5 Attach a Cover Page. Click on the Cover Page tab and place a check in the Attach Cover Page checkbox. 6 Select the Cover Page to be attached. Select a Cover Page template from the Cover Page Templates list. NOTE If the Cover Page is registered in the - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 150
Using Convenient Fax Functions > Network FAX 8 Edit the Message. 1 Click on the Edit Message button. 2 Enter the message to be added to the Cover Page and click on the OK button. Item Message Description A maximum of 1,000 characters can be entered. 9 Transmit. Click on the Send button to begin - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 151
Using Convenient Fax Functions > Network FAX Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 152
Using Convenient Fax Functions > Network FAX 4 Check the contents of the Cover Page. 1 Click on the Preview button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the W or X button. The - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 153
Using Convenient Fax Functions > Network FAX Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to (4) Sender Information Tab on page 6-53. Creating New Cover Page Templates Perform - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 154
Using Convenient Fax Functions > Network FAX 2 Enter the characters. From the Menu bar, click on Insert and then Textbox and then position the textbox and enter the characters. 3 Position the field box. From the Menu bar's Insert menu, select the field box to be positioned. IMPORTANT If there are - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 155
Using Convenient Fax Functions > Network FAX Menu Item Sender Company Department Template Display Sender - Company Sender - Department Comment Name Sender - Name FAX Number Sender - FAX Number Telephone Number Sender - Telephone Number Comment Inserted Information Sender information - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 156
Using Convenient Fax Functions > Network FAX Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 157
7 Using a Connected Telephone This chapter explains the following topics: FAX/TEL Auto Switch Reception ...7-2 FAX/Answering Machine Auto Switch Reception 7-4 DRD Reception (Available for inch versions only 7-6 Manual Send ...7-8 Manual Reception ...7-9 Remote Switch Function ...7-10 7-1 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 158
is calling from a telephone, the machine makes a ringing tone urging the user to respond. IMPORTANT In order to use FAX/TEL Auto Switch Reception, with automatic send FAX When the other party has sent originals with manual send Telephone When the other party is calling from a telephone Receives - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 159
the call is from a telephone 1 The machine makes a ringing tone urging the user to respond. Lift the handset of the telephone within 30 seconds. NOTE If you At the end of the conversation, you can manually receive the originals. (Refer to Manual Reception on page 7-9.) When the call is from a - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 160
the connected answering machine. Therefore, when the user is absent, the other party can leave , such as responding to messages, refer to the Operation Guide of each answering machine. Set the number of rings to the other party has sent originals with manual send Telephone When the other party is - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 161
is still making the ringing tone, the machine enters a status the same as manual reception. (Refer to Manual Reception on page 7-9.) 2 The answering machine responds. When the call is from a telephone, but the user is absent The answering machine plays a response message, and starts recording the - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 162
for inch versions only) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone with the call in the same manner as standard Manual FAX Reception. For details, refer to - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 163
. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically. 7-7 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 164
Using a Connected Telephone > Manual Send Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 165
10:10 Dest. : Check Add Dest. Address Book Functions Ext Address Book One Touch Key Favorites GB0669_00 5 Press [Manual RX]. Ready to send. On Hook 10:10 GB0694_01 Manual RX Line Off Reception will start. NOTE When using a telephone set that can send tone signals, use the telephone to - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 166
by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 167
8 Checking Transmission Results and Registration Status This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status 8-2 Checking FAX Job History ...8-3 Displaying Job Log Screen ...8-3 Printing Administrative Reports ...8-4 Send Result Reports - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 168
Checking Transmission Results and Registration Status > Various Tools for Checking Transmission Results and Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Tool Display Location - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 169
history check, refer to the machine's Operation Guide. Displaying Job Log Screen 1 Display the Print Job Log Send Job Log 2/4 Store Job Log GB0052_01 Scanner Use [ ] or [ Pause All Print Jobs ] to Sending Job - FAX Job Name doc00003120101112140233 User Name User A 10:10 1/3 End Use [ - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 170
Checking Transmission Results and Registration Status > Printing Administrative Reports Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 171
Checking Transmission Results and Registration Status > Printing Administrative Reports With transmitted image Send Result Report Completed Without transmitted Send Result Report Completed GB0560_00 Report for Job Canceled before Sending Print a send result report when the job is canceled before - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 172
GB0560_00 Checking Transmission Results and Registration Status > Printing Administrative Reports FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 173
. Printing Activity Reports The latest 50 sent or received fax data are printed as a report. 1 Display the screen. 1 Status/Job Cancel. Status Printer 2 FAX Toner Status Paper Status Use [ ] or [ ] to scroll up and down. 10:10 Running Waiting 3/4 OK No Paper Pause All Print Jobs Status - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 174
Checking Transmission Results and Registration Status > Activity Report Press [Outgoing FAX Report] to print the sent fax report, and press [Incoming FAX Report] to print the received fax report. FAX TX Report FAX RX Report GB0054_00 Automatic Printout An activity report is printed out - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 175
> Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, . Report - Report Print Status Page Font List Network Status Service Status < Back A status page is printed. 10:10 1/3 GB0561_00 Status - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 176
Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 177
GB0574_00 GB0398_01 Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail 2 Select the destination. Select from the address book System Menu/Counter. RX Result Report - RX Result Report Type Print Report E-mail 1 Cancel 10:10 1/1 OK System Menu/Counter. - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 178
screen of destinations appears after pressing the Start key. For details, refer to Dest. Check before Send in the machine's Operation Guide. Follow the steps below to confirm the destinations. 1 Check all destinations. Check the destinations and press [Check]. Destinations Check 123 123 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 179
Checking Transmission Results and Registration Status > Confirmation Screen of Destinations 3 Press [Check]. Check the destinations and press [Check]. Destinations Check 123 123 3333 3333 44444 44444 99999 Menu 99999 Cancel 10:10 1/2 Check GB0803_00 When you have finished checking all - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 180
Permit ID No...9-17 Setting Send Restriction ...9-19 Setting Reception Restriction ...9-20 Unknown Number Reception ...9-21 Unusable Time ...9-22 Account Management ...9-24 Logging in when User Accounting has been Enabled 9-25 Logging in when Job Accounting has been Enabled 9-27 9-1 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 181
by logging in with administrator privileges. Refer to Adding a User in the machine's Operation Guide for the default login user name and password. Enter login user name and password. 10:10 Login User Name Login Password Menu Keyboard Keyboard Login GB0723_00 2 Configure the function. System - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 182
Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the Operation Guide for the machine. Item Report Cassette/MP Tray Settings Common Settings Document Box FAX Address Book/One Touch Date/Timer Adjustment/Maintenance Description - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 183
settings for printing the result reports can also be configured. Report Print Item Status Page Description A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 184
Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 3. Cassette1 (to 3) Item Paper Size Media Type Description Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 and 3). IMPORTANT: Specify the paper size as - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 185
NOTE: If the optional document finisher has been installed, [Inner Tray] will change to [Finisher Tray problem arises with this machine and you contact our service representative, this feature enables our Service name and fax number. This machine enables the user to select if the TTI is printed out - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 186
Fax Settings > Default fax settings Item Dialing Mode(Inch version only) Retry Times ECM TX TX Start Speed Reception Item Media Type Reduce RX Size Reception Date/Time Duplex Description Select the telephone line according to the type you are contracted with. Please note that selecting a wrong - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 187
FAX/TEL), this change is possible with some countries. Select the reception mode. Value: Auto (Normal), Auto (FAX/TEL), Auto (Answering Machine), Manual, Auto (DRD) If Auto (DRD) is selected, select the DRD Pattern. Value: Pattern 1 (Normal Ring), Pattern 2 (Double Ring), Pattern 3 (Short-Short-Long - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 188
Adjust printing quality and conduct machine maintenance. Service Setting Item Description FAX Call Settings(Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting. Exchange Selection - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 189
of the dialed number match the or Local FAX IDs of other parties. last 4 digits of the recipient's Local FAX Number. (Excludes manual transmissions.) • Register Permitted FAX numbers • The sender's Local FAX Number or Permitted ID numbers.** matches a Permitted FAX No. (Refer to Registering - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 190
Fax Settings > Transmission Restriction Reception Rejection Prerequisites Reception Rejection Requirements • Register Reject FAX numbers.* • The sender's Local FAX Number (Refer to Registering Reject FAX is not registered. No. on page 9-14.) • The sender's Local Fax Number • Reception - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 191
Fax Settings > Transmission Restriction 2 Add a permit fax number. System Menu/Counter. FAX - TX/RX Restriction TX Restriction RX Restriction 1 Permit No. List 10:10 Off Off 1/2 Permit ID List < Back System Menu/Counter. TX/RX Restriction - Permit No. List 6764 Menu 10:10 2 1/1 End - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 192
Fax Settings > Transmission Restriction 2 Change/Delete. Changing System Menu/Counter. FAX - TX/RX Restriction TX Restriction RX Restriction 1 Permit No. List Permit ID List < Back 10:10 Off Off 1/2 GB0345_00 System Menu/Counter. TX/RX Restriction - Permit No. List 6764 Menu 10:10 2 1/1 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 193
Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 25 Reject FAX numbers can be registered. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 Document Box 2 FAX 3/5 Favorites/Application System Menu/Counter. - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 194
GB0316_00 Fax Settings > Transmission Restriction Changing and Deleting Reject FAX No. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 Document Box 2 FAX 3/5 Favorites/Application System Menu/Counter. FAX TX/RX Common Transmission - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 195
GB0345_01 GB0356_80 Fax Settings > Transmission Restriction Deleting System Menu/Counter. FAX - TX/RX Restriction Reject No. List Unknown Number Reception 1 10:10 Reject 2/2 < Back Use [ ] or [ ] to scroll up and down. System Menu/Counter. TX/RX Restriction - Reject No. List 2 6543 Menu 10: - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 196
GB0352_00 GB0355_00 Fax Settings > Transmission Restriction 2 Add a Permit ID No. System Menu/Counter. FAX - TX/RX Restriction TX Restriction RX Restriction Permit No. List 1 Permit ID List < Back 10:10 Off Off 1/2 System Menu/Counter. TX/RX Restriction - Permit ID List 1111 Menu 10:10 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 197
GB0352_00 GB0353_00 Fax Settings > Transmission Restriction 2 Change/Delete. Changing System Menu/Counter. FAX - TX/RX Restriction TX Restriction RX Restriction Permit No. List 1 Permit ID List < Back 10:10 Off Off 1/2 GB0345_00 System Menu/Counter. TX/RX Restriction - Permit ID List - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 198
Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. 1 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 199
Fax Settings > Transmission Restriction Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 200
Fax Settings > Transmission Restriction Unknown Number Reception Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction. To change the reception restriction for the unknown fax number, follow the steps below. 1 Display the screen. 1 Use - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 201
time period, including printing of copy jobs and printer jobs, and printing from USB memory. Faxes and user authentication screen appears. Enter your login user name and password, and press [Login]. Refer to Adding a User in the machine's Operation Guide for the default login user name and password - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 202
Fax Settings > Unusable Time 2 Configure the function. Set the unusable time System Menu/Counter. Date/Timer - Unusable Time Off On 1 10:10 1/1 Cancel OK System Menu/Counter. Unusable Time - Settings 2 Unusable Time Unlock code 10:10 00:00 - 00:00 0000 1/1 Cancel < Back OK GB0625_00 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 203
Guide. Description of User Accounting Item Registration of User Enable/Disable User accounting Description Register user access privileges, User ID and Password. Enable User • Sub address transmission • Encrypted transmission • Manual send when dialed from this machine to the receiving - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 204
Sub address Box • Encrypted transmission • Manual send when dialed from this machine to User ID and Password to use the machine. Normal login 1 Enter the login user name. Enter login user name and password. 10:10 Login User Name 1 Keyboard Login Password Keyboard Menu Login 2 Login User - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 205
09 None 10:10 1/3 GB0023_00 If this screen is displayed during operations, select a user and log in. NOTE If a user password is required, an input screen will be displayed. Refer to Simple Login on the machine's Operation Guide. NOTE When the operation is completed, press the Logout key. 9-26 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 206
Fax Settings > Account Management Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login 1 Enter the account ID. Enter the account ID. 10:10 Enter the account ID. GB0725_00 Check Counter Login If - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 207
10 Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation 10-2 Responding to an Attention Indicator Flashes 10-2 Precautions When Turning Power OFF ...10-3 Messages ...10-4 Error Code List ...10-6 Troubleshooting ...10-9 10-1 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 208
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The Processing and Memory indicators show the - Does the destination FAX Send again. - machine respond? Is there an error other than above? Contact your Service Representative. - 10-2 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 209
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on the operation - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 210
Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem Network FAX driver driver properties. correct job is canceled. Guide. Try to perform the Call your service representative. Did - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 211
Troubleshooting machine's Operation Guide. Scheduled sending driver don't correspond to the connected model. Is the Network FAX driver for this Check the product name of the machine 6-43 product used? and reinstall the Network FAX driver. For details, refer to Installing the Network Fax Driver - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 212
Troubleshooting > Error Code List Error Code List When a transmission error occurs, part of the sender or recipient machine. Page(s) not sent correctly. Send again. If you still have trouble, reduce TX Start Speed and send again. NOTE If the communication error occurs frequently, change the default - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 213
Troubleshooting > occurred during high-speed transmission. Send again. If you still have trouble, reduce TX Start Speed and send again. NOTE If the other party during polling reception. Communication was interrupted because the password was incorrect. 2 The other party's machine is an our - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 214
Troubleshooting > Error Code List Error Code U04100 U04200 U04300 U04400 U04500 U05100 U05200 U05300 U14000 U14100 U19000 U19100 U19300 Possible Cause/Action Recipient machine is not - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 215
Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service phones may transmit tone signals ― using buttons. Refer to the operation manual of your phone set. Is the remote switching number Check the - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 216
Troubleshooting > Troubleshooting Symptom Checkpoint Cannot output from a Sub Address Box. Is the box password been set? Cannot use polling reception. Is polling transmission being used correctly on the sending machine? Cannot use sub address bulletin board communication. Does the - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 217
11 Appendix This chapter explains the following topics: Character Entry Method ...11-2 Specifications ...11-5 Menu Map ...11-7 Received FAX Sizes and Paper Priority (Inch Model 11-12 Received FAX Sizes and Paper Priority (Metric Model 11-15 11-1 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 218
the same as a PC keyboard are available. If necessary, change the layout. For information on how to change layouts, refer to the machine's Operation Guide. QWERTY layout is used here as an example. You may use another layout following the same steps. Entry Screens Lower-case Letter Entry Screen - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 219
Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name AB ABC A/a Input: 2 Limit: 32 Del. QW E R T Y U I O P ASDFGHJ KL _ Z X C V B N M~ GB0057_E02 Cancel < Back Next > Number/Symbol Entry Screen Add - Name 123 Symbol 䯹 Input: 3 Limit: 32 Del. 1234567890 +, - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 220
GB0057_E12 Appendix > Character Entry Method Entering Characters Follow the steps below to enter 'List A-1' for an example. 1 Enter 'List', (space). Add - Name L 1, 3 ABC A/a Input: 1 Limit: 32 Del. 2 Q W E R T Y U I O P ASDFGHJ KL _ Z X C V B N M~ Cancel < Back Next > Add - Name List - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 221
Type Compatibility Communication Line Transmission Time Transmission Speed Item Coding Scheme Error Correction Original Size Automatic Document Feed Scanner Resolution Printing Resolution Gradations One-Touch Key Multi-Station Transmission Substitute Memory Reception Image Memory Capacity Report - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 222
the subsequent 24 hour period) Fax transmission and print out at the machine is available Up to 100 destinations Requires the input of a Login User Name and Password in the Network FAX Driver when User Login, is turn ON in the fax machine. Requires the input of an Account ID in the Network FAX - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 223
Book (refer to Command Center RX User Guide) Add Dest. (page 3-2) Functions Guide) Store Job Status (refer to the machine's Operation Guide) Scheduled Job (page 4-19) Print Job Log (page 8-3) Send Job Log (page 8-3) Store Job Log (page 8-3) Scanner (refer to the machine's Operation Guide) Printer - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 224
> Menu Map FAX Menu Manual RX (page 5-7) Outgoing FAX Log (page 8-7) Incoming FAX Log (page 8-7) Outgoing FAX Report (page 8-7) Incoming FAX Report (page 8-7) Toner Status (refer to the machine's Operation Guide) Paper Status (refer to the machine's Operation Guide) Removable Memory (refer - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 225
Status Page (page 8-9) Font List (refer to the machine's Operation Guide) Network Status (refer to the machine's Operation Guide) Service Status (refer to the machine's Operation Guide) Accounting Report (refer to the machine's Operation Guide) Sub Address Box List (page 6-22) FAX List (Index - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 226
Address Box (page 6-13) Job Box (refer to the machine's Operation Guide) Polling Box (page 6-26) FAX (page 9-6) TX/RX Common (page Favorites/Application (refer to the machine's Operation Guide) Internet (refer to the machine's Operation Guide) Address Book/One Touch Address Book (page 2-2) - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 227
Error Clear (refer to the machine's Operation Guide) Error Clear Timer (refer to the machine's Operation Guide) Interrupt Clear Timer (refer to the machine's Operation Guide) Unusable Time (page 9-22) Adjustment/ Maintenance Service Settings FAX Call Settings (Europe only) Exchange Selection - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 228
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 229
Appendix > Received FAX Sizes and Paper Priority (Inch Model) NOTE The abbreviations denote the following paper sizes. ST: Statement STR: Statement-R LT: Letter LTR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper source. - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 230
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Reduced RX Sizes Received FAX Size Priority Paper Size 1* 2 3 4* 5 ST LT-R LT LG LD ST-R LT-R LG LT LD LT-R * LT LG LD ** ST-R LT * LT-R * LG LD *,** ST-R LG LT-R * LT LD * ST-R LD *,** LT-R ** LT ** LG * Paper orientation - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 231
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 232
Appendix > Received FAX Sizes and Paper Priority (Metric Model) * Paper orientation is different from the received document. The image is printed after being rotated 90°automatically. ** Folio size original is reduced to match A4 size paper. : indicates print output on two sheets. NOTE The - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 233
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Reduced RX Sizes Received FAX Size Priority Paper Size A5 1* A5-R 2 A4-R 3 FL 4* A4 5 B5 6* B5-R 7 A3 8 B4 B5 A4-R A4 FL B4 A3 B5 * B5-R A4-R * A4 A4 * A4-R FL ** A4-R B4 A3 ** A3 B4 B4 A4 * * *,** ** ** FL FL - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 234
924 Contents 9-24 Limit 9-24 Login 9-27 L Local FAX ID 1-7, 9-6 Local FAX Name 1-7, 9-6 Local FAX Number 1-7, 9-6 M Machine (Names) 1-2 Manual Reception 5-7, 7-9 Manual Send 4-16, 7-8 Media Type for Print Output 5-10 Memory Forwarding 6-2 Command Center RX 6-12 Type of Forwarding Destination - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 235
Default Settings 6-50 Flow of Receiving 6-43 Flow of Sending 6-43 Installing the Network Fax Driver 6-45 Setup 6-44 No Print Output 10-9 O One-touch Keys 2-12 Adding a Destination 6-30 Sub Address Communication 6-13 Sub Address 6-13 Sub Address Password 6-13 Sub Address Transmission 6-23 Index-2 - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 236
Reception Restriction Setting 9-20 Reject FAX No. 9-14 Send Restriction Setting 9-19 Unknown Number Reception 9-21 Troubleshooting 10-9 TX Start Speed 2-4, 3-3, 9-7 U Unusable Time 9-22 User Accounting 9-24 Contents 9-24 Login 9-25 V Volume Adjustment FAX Monitor Volume 1-7, 9-5 FAX Speaker Volume - Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 237
- Kyocera ECOSYS FS-6525MFP | Fax System (U) Operation Guide Rev-4.2012.3 - Page 238
Rev.4 2012.3 5JRKMEN004
OPERATION GUIDE
FAX System(U)