Kyocera ECOSYS M3550idn ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide
Kyocera ECOSYS M3550idn Manual
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- Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 1
FAX ECOSYS M3540idn ECOSYS M3550idn ECOSYS M3560idn FAX OPERATION GUIDE - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 2
FAX Operation Guide (this Guide v Structure of the guide ...v Conventions Used in This Guide vi 1 Legal and Safety Information 1-1 Notice ...1-2 Safety Conventions in This Guide 1-2 About this Operation Guide 1-3 Legal Notice ...1-3 FCC PART 68 REQUIREMENTS 1-3 IMPORTANT SAFETY INSTRUCTIONS - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 3
Resolution ...3-20 Density ...3-20 Original Image ...3-20 Continuous Scan ...3-20 FAX Direct Transmission ...3-21 Cancelling Direct Transmission 3-21 Manual Send ...3-22 FAX Delayed Transmission 3-23 Cancelling and Sending Delayed Transmissions (Queued 3-24 Standby Transmission ...3-25 Interrupt - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 4
37 Manual Reception ...5-38 Remote Switch Function 5-40 6 Sending Faxes from PC 6-1 Flow of Network FAX Sending 6-2 Flow of Network FAX Receiving 6-2 Setup ...6-3 Installing the Fax Driver 6-4 Uninstalling the FAX Driver 6-6 Basic Transmission ...6-7 Configuring the Driver Default Settings - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 5
Error Code List ...9-5 Troubleshooting ...9-8 10 Appendix 10-1 Character Entry Method ...10-2 Entry Screens ...10-2 Entering Characters 10-4 Specifications ...10-5 Menu Map ...10-7 Received FAX Sizes and Paper Priority (Metric Model 10-13 Received FAX Sizes and Paper Priority (Inch Model 10 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 6
troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 7
or tools do not appear, refer to Adobe Reader Help. Certain items are indicated in this guide by the conventions described below. Convention Description [Bold] Indicates keys on the operation panel and buttons on your computer screen. [Regular] "Regular" Indicates keys on the touch panel - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 8
System Menu/Counter. System Menu Quick Setup Wizard Language Report Counter 10:10 1/5 Press [ ] or [ ] to scroll up and down. Close Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below. Ready to send. FAX On Hook Chain Direct Recall 10 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 9
information on the following topics. Notice ...1-2 Safety Conventions in This Guide ...1-2 About this Operation Guide ...1-3 Legal Notice ...1-3 FCC PART 68 REQUIREMENTS ...1-3 IMPORTANT SAFETY INSTRUCTIONS 1-4 IMPORTANTES MESURES DE SECURITE 1-4 CANADIAN IC REQUIREMENTS ...1-5 CONDITIONS DE L'IC - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 10
[Always connect the machine to an outlet with a ground connection] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required). NOTE Due to performance updating, information in this - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 11
Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper Toner Container Replacement Waste Toner Box Replacement Cleaning Solving Malfunctions Responding to Error Messages Clearing Paper Jams instructions for service - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 12
0008, USA Phone: +1-973-808-8444 Fax: +1-973-882-6000 If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8 This equipment cannot be used on public coin service provided by the telephone company - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 13
les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 14
Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 15
registered trademark of Xerox Corporation. • IBM and IBM PC/AT are trademarks of International Business Machines Corporation. All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 16
explains the following topics: Part Names and Functions ...2-2 Machine ...2-2 Operation Panel ...2-4 Touch Panel ...2-5 Enter key and Quick No. Search key ...2-6 Quick Setup Wizard (Fax Setup) ...2-7 Fax setup items ...2-7 Fax setup procedure ...2-8 Setting Date and Time ...2-9 PBX Setting (Europe - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 17
when functions other than FAX are used, refer to the machine's Operation Guide. 1 3 4 2 1 Operation panel 2 Power switch 3 LINE connector 4 TEL connector Perform the fax operation with this panel. Set this switch to the ON side when performing the fax or copier operation. The touch panel lights - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 18
Before Using the Fax Machine > Part Names and Functions Document Processor 56 7 9 8 5 Top cover 6 Original width guides 7 Original table 8 Original eject table 9 Opening handle Open this cover when the original jammed in the Document Processor. Adjust these guides according to the original width. - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 19
Displays the FAX screen. Select the function. Home Copy Send Admin 10:10 Logout FAX Custom Box Job Box Removable Memory Sub Address memory, fax memory or USB memory (general Lights or blinks when an error occurs and a job is stopped. Authenticates user switching, and exits the operation - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 20
Operation Guide for the machine for the editing of this Home screen. 1 Select the function. Home Admin 10:10 2 Logout 3 4 Copy Send FAX Custom Box 5 5 Job Box Removable Memory . This is displayed when user login administration is enabled. Pressing "Login User Name" will display the - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 21
the touch panel Displays the status of the equipment as well as necessary operation messages. Enters destinations. Ready to send. FAX On Hook Chain Direct Recall 10:10 Dest. : Check Add Dest. Displays the date and time and number of destinations. Configures function settings. Address - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 22
line is connected without pressing [On Hook] such as in memory transmission. Emit a sound when a print job is normally completed FAX and the phone. Set the number of redials. 8-8 NOTE The settings can be changed in the system menu. Refer to Default fax settings on page 8-2 or the Operation Guide - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 23
the Fax Machine > Quick Setup Wizard (Fax Setup) Fax setup procedure 1 Display the screen. System Menu/Counter. System Menu 2 Quick Setup Wizard 1 Language Report Counter 2 Select a function. System Menu/Counter. Quick Setup Wizard FAX Setup Paper Setup Energy Saver Setup Network Setup - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 24
the fax. Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS Setup screen will be displayed. Press [On] or - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 25
Before Using the Fax Machine > Setting Date and Time 2 Press [+] or [-] to set each of Year, Month, and Day. System Menu/Counter. Date/Timer/Energy Saver - Date/Time Year - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 26
Using the Fax Machine > system to request connection of this machine. Note that correct operation cannot be guaranteed in environment in which this machine is connected connecting this machine to a public switched telephone network (default). PBX Use when connecting this machine to PBX. Outside - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 27
and Fax Transmission. NOTE Registering and editing of the Address Book can also be done in Command Center RX. For details, refer to the machine's Operation Guide. ECM can be registered for each destination. NOTE If user login administration is enabled, you can only edit destinations in the Address - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 28
, press [Backspace] on the touch panel, and delete the digits one by one before reentering the fax number. To delete the number entirely, press the [Clear] key on the operation panel. 4 Select transmission settings The transmission start speed, ECM, and encrypted transmission can be set. 2-13 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 29
600 bps, 14,400 bps, and 9,600 bps. NOTE Normally the default setting should be used. ECM is a communication mode specified by the ITU use sub address communication, a sub address and password must be registered. 1 Press [Sub Address]. FAX Sub Address 0123456789 Pause Space 10:10 Detail Settings - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 30
2 Press [Sub Address] and [Password] and enter each item then press [OK]. FAX - Sub Address Sub Address Password 10:10 ********** 1/1 Cancel OK For to be included in the group must be added first. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 31
Before Using the Fax Machine > Registering Destinations in the Address Book 2 To specify an Address Number, press [Address Number]. Select the item that you want to change. Add - Confirmation Name Support department Member Member: 0 Address Number Auto 10:10 1/1 Cancel < Back Save 3 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 32
] on the Home screen. FAX 2 Press [Address Book], [Menu], [ ], and then [Edit]. 3 Select the destination (contacts) or group to edit. Address Book (All) 019 Sales department 1 002 Support department 001 SYSTEM DEP. 003 Sales department 1 Menu 10:10 Member:2 Cancel 1/2 Next > NOTE Destinations - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 33
[+]. Select the members to be added to add them. Member Sales department 1 Support department 0123456 0234567 10:10 1/1 Menu End 5 After you have completed the or Group 1 Display the screen. 1 Press [FAX] on the Home screen. FAX 2 Press [Address Book], [Menu], [ ], and then [Delete]. 2-18 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 34
Before Using the Fax Machine > Registering Destinations in the Address Book 2 To delete 1 Select the destination (contacts) or group to delete. Address Book (All) 019 Sales department 1 002 Support department 001 SYSTEM DEP. 003 Sales department 1 Menu 10:10 Member:2 Cancel 1/2 Delete 2 Press - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 35
Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Book (All) 001 Sales department 1 0123456 002 Sales department 1 abc 003 Support department 0234567 004 Support department BOX Menu Cancel < Back 10:10 1/2 Next > NOTE Destinations can be - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 36
Before Using the Fax Machine > Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. 1 Display - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 37
the Speed Dial key ...3-13 Broadcast Transmission ...3-14 Login/Logout ...3-16 Logging in when User Accounting has been FAX TX Resolution ...3-20 Density ...3-20 Original Image ...3-20 Continuous Scan ...3-20 FAX Direct Transmission ...3-21 Cancelling Direct Transmission ...3-21 Manual Send ...3-22 FAX - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 38
's Operation Guide for placing originals. 3 Select the transmission method. Ready to send. FAX On Hook 0123456789 Chain Direct 0123456789 10:10 Dest. : Check Add Dest. Address Book Functions Ext Address Book One Touch Key Favorites There are two transmission methods: memory transmission - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 39
on the glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed. For details, refer to Continuous Scan on page 3-20. Checking the Send Status - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 40
Status 0005 0123456 10:10 Process 1/1 Menu Cancel Close The list of accepted time, destination, and status are displayed for each job. Priority Override Send A fax job waiting to be sent can be sent by priority override. 1 Press the [Status/Job Cancel] key. 2 Select the job to be sent by - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 41
of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) 1 Press the [Stop] key. During memory transmission, to cancel scanning while originals are being scanned, press the [Stop] key on the operation panel, or press [Cancel] on the touch - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 42
that function. To cancel direct transmission, refer to Cancelling Direct Transmission on page 3-21. To cancel a delayed transmission or send a fax by immediate transmission, refer to Cancelling and Sending Delayed Transmissions (Queued) on page 3-24. To cancel polling transmission, refer to Polling - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 43
system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Recall], and you can you dialed on the destination list. 1 Press [Recall]. Ready to send. FAX On Hook Chain Direct Recall 10:10 Dest. : Check Add Dest. Address - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 44
the fax number entry screen. 1 Press [Add Dest.]. Ready to send. FAX On fax number entry screen. 2 Enter the fax number of the receiving system using the numeric keys. Ready to send. FAX digits can be entered as the fax number of the receiving system. fax number, press [Backspace] on the touch - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 45
. For details, refer to Manual Send on page 3-22. with the default setting. ECM ECM Operation Guide for the machine. Press [Next Dest.] to enter the next fax number. For details, refer to Broadcast Transmission on page 3-14. In addition to a fax, you can include e-mail transmission and folder - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 46
in the Address Book on page 2-12. For details on the external address book, refer to Command Center RX User Guide. 1 Display the screen. 1 Press [Address Book]. Ready to send. FAX On Hook Chain Direct Recall 10:10 Dest. : Check Add Dest. Address Book Functions Ext Address Book One Touch Key - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 47
For Entering the Destination You can also press [Menu] to perform a more detailed search. Narrow Down: Advanced search by type of registered destination (All, FAX or Group). Search (Name) and Search (No.): Searches by destination name or address number. Sort (Name) and Sort (No.): Sorts the list by - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 48
One Touch keys, refer to Adding a Destination on One Touch Key on page 2-20. 1 Display the screen. 1 Press [One Touch Key]. Ready to send. FAX On Hook Chain Direct Recall 10:10 Dest. : Check Add Dest. Address Book Functions Ext Address Book One Touch Key Favorites 2 Select the destination - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 49
Sending Faxes > Methods For Entering the Destination Using the Speed Dial key You can One Touch Key on page 2-20. 1 Display the screen. 1 Press [One Touch Key]. Ready to send. FAX On Hook Chain Direct Recall 10:10 Dest. : Check Add Dest. Address Book Functions Ext Address Book One Touch - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 50
selected, it changes to memory transmission at the time of transmission. Enter the fax number NOTE If New Destination Entry(FAX) on page 8-10 the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 51
Sending Faxes > Methods For Entering the Destination 2 Select the checkboxes of all destinations and press [OK]. Address Book (All) 001 123456 123456 002 789012 789012 003 ABCDEF - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 52
to login. 01 A 02 B 03 C 10:10 04 None 05 None 06 None 1/3 07 None 08 None 09 None Menu If this screen is displayed during operations, select a user and log in. NOTE If a user password is required, an input screen will be displayed. Refer to Simple Login on the machine's Operation Guide - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 53
ID, a warning beep will sound and login will fail. Enter the correct account ID. By pressing [Check Counter], you can refer to the number of pages printed and the number of pages scanned. 2 Proceed to complete the rest of the steps. When the operations are complete, press the [Authentication/Logout - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 54
Orientation Select the orientation of the original document top edge to scan correct direction. 3-19 Duplex Automatically scan 2-sided originals. 3-19 FAX TX Resolution Set the resolution at which to scan originals. 3-20 Density Adjust density. 3-20 Original Image Select original image - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 55
Hagaki, Youkei 4, Youkei 2, or Custom* * For instructions on how to specify the custom original size, refer to the machine's Operation Guide. NOTE Be sure to always specify the original size when using custom size originals. Original Orientation To scan the original in the correct orientation - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 56
) NOTE The default setting is 200 × 100 dpi (Normal). The higher the resolution, the clearer the image, but the fax transmission time is thin lines on map originals or diagrams. Scanning produces an image that is suitable for OCR. Continuous Scan Scan a large number of originals in separate - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 57
, to cancel communication during transmission, press the [Stop] key on the operation panel or [Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document processor, take them out. NOTE - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 58
enter the number of the receiving system. Ready to send. On Hook 10:10 0123456 Manual RX Line Off NOTE To cancel the operation, press [Line Off]. 5 Press the [Start] key. When you hear the fax tone, the telephone line has connected to the receiving system. Press the [Start] key. Transmission - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 59
send a delayed transmission before the specified time. (Refer to Cancelling and Sending Delayed Transmissions (Queued) on page 3-24.) Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 60
Sending Faxes > FAX Delayed Transmission Cancelling and Sending Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 61
Home screen. FAX 2 Place the originals. 3 Select the destination, and set transmitting functions if you want to use any. 4 Press the [Start] key. Scanning of the originals starts, and the next transmission is scheduled. NOTE When On is selected in Dest. Check before Send, a destination confirmation - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 62
Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct . Address Book Functions Ext Address Book One Touch Key Favorites For operation of direct transmission, refer to FAX Direct Transmission on page 3-21. 4 Set the destination, and press - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 63
information such as Job No. and Date and Time can also be set. For details, refer to the machine's Operation Guide. FAX TX Report You can check whether FAX was transmitted properly by printing the report after transmission. Off On Error Only Item Description Does not print reports. Prints - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 64
By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination. NOTE It is convenient to register chain numbers that are used frequently to the Address Book or One-touch - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 65
destinations have been entered, press [OK]. NOTE When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine. 3-29 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 66
Sending Faxes > Using favorites Using Operation Guide. 1 Press [Favorites] on the Home screen. Favorites 2 Select a favorite. Select the function. Favorites 10:10 ID Card Copy Paper Saving Copy Scan to PC (Address Entry) 1/1 Scan to PC (Address Book) Menu Scan to E-mail (Address Entry) Scan - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 67
the Reception Method 4-2 Flow of reception ...4-3 Canceling reception (Disconnection of communication 4-3 Manual Reception ...4-4 Flow of reception ...4-4 Fax reception functions ...4-5 Fax reception settings ...4-6 Duplex Printing ...4-6 2 in 1 Print ...4-6 Batch Print ...4-6 Reception Date/Time - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 68
to FAXdedicated reception. No special operation is required when receiving faxes. Reception Method The methods for receiving faxes on the machine are shown below. • Auto (Normal) • Auto (FAX/TEL) (Refer to 5-31.) • Auto (Answering machine) (Refer to 5-33.) • Manual (Refer to 4-4.) • Auto (DRD - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 69
can be stored. During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper. For the Status screen, refer to the machine's Operation Guide. 2 Reception Print Received faxes are output to - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 70
Reception This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Reception Mode on page - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 71
be set. What do you want to do? Print received faxes on both sides of the paper. Receive a two-page fax on one page. Print received faxes together as a batch. Print the date and time of reception and other information. Restrict the type of paper that can be used. Connection to PBX (Private Branch - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 72
paper having the same width as the data. On Print on both sides. Off Do not print on both sides. For more information about configuring settings, refer to Default fax pages that follow. When the received fax data is forwarded after retrieving it from memory, the reception date/time is not added - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 73
for print output of the received fax. Supported paper types All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, High Quality, Custom 1-8 For more information about configuring settings, refer to Default fax settings on page 8-2. Setting the cassette - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 74
28 Setting the Encrypted Reception ...5-30 Using a Connected Telephone ...5-31 FAX/TEL Auto Switch Reception ...5-31 FAX/Answering Machine Auto Switch Reception 5-33 DRD Reception (Available for inch versions only 5-35 Manual Send ...5-37 Manual Reception ...5-38 Remote Switch Function ...5-40 5-1 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 75
to [On], all received documents will be forwarded to the specified destination. You can forward the document to other fax machines or for e-mail transmission or folder (SMB or FTP) transmission. Setting Forwarding Use the procedure below to set forwarding. 1 Display the screen. 1 Press the [System - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 76
FAX)], [Address Entry (Email)], [Address Entry (Folder)]. 2 Enter the address to be registered as a forwarding destination. If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, refer to the Operation Guide . 2 Press [ ], [FAX], [ ], [Forward Settings], - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 77
the start time and end time between which forwarding is enabled. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press [ ], [FAX], [ ], [Forward Settings], [ ], and then [Schedule]. 2 Configure the function. 1 Select [All Day] or [Preset Time]. If Preset Time is selected, enter the - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 78
] key. 2 Press [ ], [FAX], [ ], [Forward Settings], and then [File Format]. 2 Configure the function. 1 Select [PDF], [TIFF], or [XPS]. NOTE If you have selected [PDF] for file format, PDF Encryption functions are available. For details, refer to the machine's Operation Guide. File Separation When - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 79
, set SSL to [On] in the Secure Protocol settings. For details, refer to the Operation Guide for the machine. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press [ ], [FAX], [ ], [Forward Settings], [ ], and then [FTP Encrypted TX]. 2 Configure the function. 1 Select [On] or [Off - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 80
) transmission and folder (FTP) transmission. 2 Press [Next >]. 3 Set additional information. If you do not want to add information to the document name, select [None], and set [None] or [FAX No.] for + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is .pdf) 5-7 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 81
Using Convenient Fax Functions > Forward Settings Settings for Forwarding from Command Center RX (Forward Settings) You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this machine. Refer to the machine's Operation Guide for information on the - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 82
0 to 9, ' (space)', and '#' and '*' characters to enter a sub address of up to 20 digits. When the machine receives faxes, a sub address is used to specify the Sub Address Box. Sub Address Password Use the numbers from 0 to 9, alphabets, ' (space)', and '#' and '*' characters to enter a sub address - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 83
of up to 16 characters in both [Box Password] and [Confirm Password]. Automatically delete a document from the box once printing is complete. To delete the document, press [On]. To retain the document, press [Off]. * Displayed when the user login administration is enabled. 3 Check the details you - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 84
Using Convenient Fax Functions > Sub Address Box Function Changing/Deleting Sub Address Password] and [Confirm Password]. Automatically delete a document from the box once printing is complete. To delete the document, press [On]. To retain the document, press [Off]. * Displayed when the user login - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 85
the password is set to a Sub Address Box, you need to enter the password in the following situations: If user login is disabled If user login is . Quiet Mode Lower print and scan speed for quiet processing. For each of the functions, refer to the machine's Operation Guide. 2 Press the [Start] - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 86
Using Convenient Fax Functions > Sub Address Box Function Checking Details You can use the procedure Sub Address Box To automatically delete the originals printed form the Sub Address Box, use the following operation. 1 Press [Sub Address Box] on the Home screen. Sub Address Box 2 Selecting the - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 87
Using Convenient Fax Functions > Sub Address Box Function Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 88
Using Convenient Fax Functions > Sub Address Box Function Printing a Sub Address Box in the Sub Address Boxes, the number of pages is displayed. NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges. 1 Display the screen. 1 Press the - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 89
> Sub Address Box Function Sub Address Transmission To specify a Sub Address Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance. Encrypted transmission cannot be used in sub - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 90
the destination and press the [Start] key. NOTE When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine. 5-17 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 91
Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception. IMPORTANT Because the receiving machine dials the - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 92
Using Convenient Fax Functions > Polling Communication 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press [ ], [Document Box], and then [Polling Box]. 2 Configure the function. 1 Press [Overwrite Setting]. 2 Press [Permit] or [Prohibit]. 5-19 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 93
when a transmission is complete. For each of the functions, refer to Sending Faxes on page 3-1 or the machine's Operation Guide. 5 Start storing. 1 Press the [Start] key. The originals are scanned and stored in the Polling box. Cancelling Polling Transmissions To cancel a polling transmission - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 94
machine, the sub address and sub address password.) Sub Address: 3333 External FAX IMPORTANT The recipient's machine must also be equipped with a sub address bulletin board function. Some fax machines cannot store originals and some do not support polling transmission. Check both the sending and - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 95
. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine. Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 96
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the . Quiet Mode Lower print and scan speed for quiet processing. For each of the functions, refer to the machine's Operation Guide. 2 Press the [Start] - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 97
Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. 1 Press [Polling Box] on the Home - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 98
by a third party. IMPORTANT In order to use encryption communication, the fax of the other party needs to be an our-brand system with the registered in advance. Sending system Receiving system Encrypt Decrypt Scan originals Encryption Output originals Description of settings at sending - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 99
arbitrarily. NOTE Up to 20 encryption keys can be registered. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press [ ], [FAX], [TX/RX Common], and then [Encryption Key Registration]. 2 Configure the function. 1 Press [...] for the unregistered encryption key. System Menu/Counter - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 100
> Encryption Changing and Deleting Registration Contents of Encryption Key 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press [ ], [FAX], [TX/RX Common], and then [Encryption Key Registration]. 2 Change/Delete. Changing 1 Press [...] for the encryption key you want to change - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 101
registering an encryption key, refer to Registering an Encryption Key on page 5-26. 2 Press [FAX] on the Home screen. FAX 3 Place the originals. 4 Specifying destination. 1 Press [Add Dest.] and enter the fax number of the other party. NOTE When encrypted transmission has been set to a destination - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 102
Using Convenient Fax Functions > Encryption 7 Finish the encrypted transmission settings. 1 Press [OK]. 2 Press [OK]. 3 Press [OK]. 8 Send Start 1 Press the [Start] key. The transmission will start. NOTE When - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 103
Using Convenient Fax Functions > Encryption Setting the Encrypted Reception To conduct encryption communication operating the receiving Display the screen. 1 Press the [System Menu/Counter] key. 2 Press [ ], [FAX], and then [Reception]. 3 Turn on encrypted reception. 1 Press [ ], [Encrypted Reception - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 104
pay phone line charges even if the receiving system does not respond. Flow of reception FAX When the other party has sent originals with automatic send FAX When the other party has sent originals with manual send Telephone When the other party is calling from a telephone Receives incoming call - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 105
1 The telephone rings. The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring. NOTE You can change the number of times the ringing tone rings. (Refer to Reception on - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 106
as responding to messages, refer to the Operation Guide of each answering machine. Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine. (Refer to Reception on page 8-9.) Flow of reception FAX When the other party has sent originals - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 107
Fax Functions > Using a Connected Telephone 1 The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception. (Refer to Manual - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 108
further information on the Distinctive Ring Pattern service available. Flow of reception FAX If the other party has dialed your fax number... Telephone If the other party has with the call in the same manner as standard Manual FAX Reception. For details, refer to Manual Reception on page 5-38. 5-35 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 109
using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically. 5-36 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 110
Functions > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. 1 Place the originals. 2 Dial the destination. Lift the handset, and dial the number of the receiving - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 111
telephone line has connected to the sending party. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Reception Mode on page 8-9. 1 The telephone - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 112
Using Convenient Fax Functions > Using a Connected Telephone 5 Press [Manual RX]. Ready to send. On Hook 10:10 Manual RX Line Off Reception will start. NOTE When using a telephone set that can send tone signals, use the telephone to start the reception of originals - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 113
dial number can be changed. Refer to Reception on page 8-9. Using the Remote Switch Dial To start fax reception by operation from the connected telephone set, use the following operation. 1 The connected telephone set makes a ringing tone. Lift the handset of the telephone. NOTE You can change - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 114
the following topics: Flow of Network FAX Sending ...6-2 Flow of Network FAX Receiving ...6-2 Setup ...6-3 Installing the Fax Driver ...6-4 Uninstalling the FAX Driver ...6-6 Basic Transmission ...6-7 Configuring the Driver Default Settings 6-10 Default Settings Dialog Box ...6-11 Changing Transmit - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 115
Operation is as simple as printing. Flow of Network FAX Sending Network FAX FAX Receiving Network FAX receiving is performed in the following sequence. Another fax machine sends a fax to this machine. ▼ The machine receives the fax. ▼ The machine sends the fax data to a networked PC using the memory - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 116
Sending Faxes from PC > Setup Setup The following preparation is needed before using Network FAX. Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine's Operation Guide. Machine Registration Using the memory transmission function, select the - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 117
Sending Faxes from PC > Setup Installing the Fax Driver The procedure for installing the FAX Driver is explained below. ( Click [View License Agreement] and read the License Agreement. Click [Accept]. 3 Select FAX Driver. 1 2 3 1 Select [Custom Install]. 2 Select the print system to be installed. - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 118
Sending Faxes from PC > Setup 4 5 6 4 Select [FAX Driver]. 5 Click [ ]. 6 Click [Install]. NOTE • The machine and click (Reload). • If the Windows security window appears, click [Install this driver software anyway]. 4 Finish the installation. If a system restart message appears, restart the - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 119
Sending Faxes from PC > Setup Uninstalling the FAX Driver Perform the following procedure to delete the FAX Driver from your computer. ], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard. 2 Uninstall the software. Place a check in the check box of the driver to be - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 120
Sending Faxes from PC > Basic Transmission Basic Transmission 1 Create the document to be sent 3 2 2 Select settings in the Print dialog box. 1 Select the product name of the machine (XXX XXX NW-FAX) to be used in the printer name list. 2 Set the print range and other settings. NOTE Make sure that - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 121
from PC > Basic Transmission 3 Select settings on the FAX Setting tab. 1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. 1 2 For detailed information on the settings on the tab, refer to Configuring the Driver Default Settings on page 6-10. 2 You will return to - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 122
the destination. 1 Use the keyboard to enter the destination fax number in the [Address Setting] tab. 2 Click [Add to Destination List]. The destination information will appear in the address list. To send to multiple destinations, repeat this operation. 3 To use the Address Book, click [Select from - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 123
from PC > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. 1 Display the screen. 1 From the start button, click [Control - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 124
Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default displayed in the fax machine itself, the transmission operation will be carried out the - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 125
If the fax machine is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password. Transmission will be performed using the entered Login User Name and Password. Prompt for Login User - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 126
. Available characters: Symbols and }) Alphanumerics (0 - 9, A - Z and a - z) NOTE Entering the e-mail address makes it possible to receive the transmission results report by e-mail. (The fax machine must be set to transmit e-mail. For details, refer to the Operation Guide for the machine.) 6-13 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 127
's Address Book. Refer to Registering Destinations in the Address Book on page 2-12. 1 To enter a fax number or use the address book, click the [Select from Address Book] button. 1 Enter the fax number of the destination from the keyboard. 2 The Address Selection dialog box opens. 1 2 Maximum number - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 128
of the group are displayed in the field at the bottom of the list. When the group includes members for which multiple fax numbers are registered, a fax number selection screen will be displayed. To delete any of the destinations from the Destination List, select that destination and then click - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 129
[Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box. 2 Enter the sub-address and password as it is registered in the destination fax. • A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, and spaces (a space CANNOT be - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 130
from PC > Basic Transmission (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 131
Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The 4 5 6 7 8 9 10 Item Recipient Name Destination Company Name Destination Department Name Destination Fax number Sender Name Sender Company Name Sender Department Name Sender - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 132
on page 6-14, select the destination, and go to Step 5. 2 Enter the fax number. In the [Address Setting] tab, enter the destination fax number and click on the [Option Settings] button. 1 2 Item FAX Number Description A maximum of 64 characters can be entered. 3 Enter the recipient information - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 133
3 When the sender information is not set in the [Default Settings] dialog box, click on the [Sender Information] tab and set the sender information. Refer to (4) Sender Information Tab on page 6-13. Item Company Department Name Telephone Number FAX Number E-mail Address Description A maximum of 64 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 134
Page for each transmission can be omitted. Refer to Cover Page Registration (Default Settings) on page 6-23. Original Cover Page templates can be created. of 25 to 250% from the drop-down menu. IMPORTANT Before transmitting the fax, be sure to use the Preview screen to check all of the displayed - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 135
Sending Faxes from PC > Basic Transmission 2 Click on the [Close] button. 8 Edit the Message. 1 Click on the [Edit Message] button. 2 Enter the message to be added to - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 136
Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 137
Sending Faxes from PC > Basic Transmission 4 Check the contents of the Cover Page. 1 Click on the [Preview] button. A preview of the currently selected template will be displayed. - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 138
Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the an original Cover Page template. 1 Open the Default Settings dialog box. Perform the Default Settings Dialog Box procedure shown on page 6-11, open the [Default Settings] dialog box. 2 Edit the Cover Page - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 139
enough and adjust the font point size so that the inserted information will fit in the field box. NOTE When a fax is transmitted, the information entered in the Default Settings and Destination Settings will automatically be entered in the fields. The following field boxes can be used. Use them as - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 140
department name Sender information sender name Sender information FAX number Sender information telephone number Message entered in the figures, textboxes, etc., to create a Cover Page. NOTE For information regarding the operation method, refer to Help. 5 From the Menu bar click on [File] and then - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 141
Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 142
7 Managing Jobs This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status 7-2 Checking FAX Job History ...7-3 Displaying Job Log Screen ...7-3 Printing Administrative Reports (Result Report Setting 7-4 Send Result Reports ...7-4 Report for - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 143
or receipt result Automatic printout after every 7-4 sending or receiving operation (No Print Output or Error Only is also optionally available.) Any time 7-9 FAX Number, Local FAX Name, fax line setting, etc. Reporting of FAX receipt PC result by Email Fax receipt Fax reception is reported - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 144
For details of the job history check, refer to the machine's Operation Guide. Displaying Job Log Screen 1 Display the screen. 1 Press the [Status/Job Cancel] key. 2 Press [ ] and then [FAX Job Log]. 3 Press [Outgoing FAX Log] or [Incoming FAX Log]. 2 Check 1 Press [...] for the job in the list that - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 145
fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was [Partial Image] (print part of the transmitted image at full size), or [Full Image] (print the entire transmitted image at reduced size). With - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 146
Job Canceled before Sending Print a send result report when the job is canceled before being sent. NOTE This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Reports. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press [Report], [Result Report Setting - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 147
Managing Jobs > Printing Administrative Reports (Result Report Setting) FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. ( - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 148
a report. 1 Display the screen. 1 Press the [Status/Job Cancel] key. 2 Press [ ] and then [FAX Job Log]. 2 Print 1 Press [Outgoing FAX Report] to print the sent fax report, and press [Incoming FAX Report] to print the received fax report. 2 Press [Yes] in confirmation screen. The report is printed - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 149
activity report is printed out automatically after every 50 faxes sent or received. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press [Report], [Admin Report Settings], and then [Outgoing FAX Report] or [Incoming FAX Report]. 2 Configure the function. 1 Press [Off] (not to print - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 150
Managing Jobs > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 151
setting is [Error and Forward Only], E-mail notification is only provided when an error occurs or the received original is forwarded to other faxes and computers. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press [Report], [Result Report Setting], [RX Result Report], and then [RX - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 152
Managing Jobs > Reporting FAX Receipt Result by E-mail Enter the E-mail address 1 Press [E-mail]. 2 Press [+]. System Menu/Counter. RX Result Report Type - E-mail 10:10 1/1 Menu Cancel < Back OK 3 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 153
screen of destinations appears after pressing the [Start] key. For details, refer to Dest. Check before Send in the machine's Operation Guide. Follow the steps below to confirm the destinations. 1 Check all destinations. Check the destinations and press [Check]. Destinations Check 123 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 154
Managing Jobs > Confirmation Screen of Destinations 3 Press [Check]. 1 When you have finished checking all destinations, press [Check]. Check the destinations and press [Check]. Destinations Check 123 123 3333 3333 44444 44444 99999 Menu 99999 Cancel 10:10 1/2 Check 4 Press the [Start] - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 155
the following topics: Default fax settings ...8-2 Operation method ...8-2 System Menu Settings ...8-4 Report ...8-5 Cassette/MP Tray Settings ...8-6 Common Settings ...8-6 FAX ...8-7 Adjustment/Maintenance ...8-10 Transmission Restriction ...8-11 Registering Permit FAX No...8-13 Changing and - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 156
Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as follows: 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Select a function. Displays available functions. Displays - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 157
referring to the machine's Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 If - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 158
> Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the Operation Guide for the machine. Item Quick Setup Wizard FAX Setup Report Cassette/MP Tray Settings Common Settings Document Box FAX - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 159
settings and status. Default settings for printing the result reports can also be configured. Report Print Item Status Page Description A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 160
Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 5. Cassette1 (to 5) Item Paper Size Media Type Description Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 5). IMPORTANT: Specify the paper size as - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 161
Set the continuous scan defaults. Value: Off, On Display Status/Log Item Display FAX Log Description Set the display method of the Status/Log. Value: Show All, Hide All Function Key Usage FAX Key Item Description Select whether to enable the [FAX] Key on the operation panel. Value: Disable - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 162
> Default fax settings Item Local FAX Number TTI Dialing Mode(Inch version only) Retry Times ECM TX TX Start Speed Description Register the local FAX number printed in the transmit terminal identification (TTI) area. This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 163
Fax Settings > Default fax settings Reception Item Media Type Reception Date/Time Duplex Printing 2 in 1 Print Batch Print Rings(Normal) Rings (Answering Machine) Rings(FAX/TEL) Reception Mode Remote SW Dial Encrypted Reception Description Specify the paper type to be used for print output of the - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 164
Value: 9600bps, 14400bps, 33600bps NOTE Normally this should be used with the default setting. TX/RX Restriction This function allows you to send or receive originals printing quality and conduct machine maintenance. Service Setting Item Description FAX Call Settings(Europe only) When using - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 165
perform a special operation for this particular function, and you can operate the machine FAX Number. (Excludes manual transmissions.) • Register Permitted FAX numbers • The sender's Local FAX Number or Permitted ID numbers.** matches a Permitted FAX No. (Refer to Registering Permit FAX - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 166
machine. Reception Restrictions. (Refer to Setting Reception Restriction on page 8-19.) * If there are no Reject FAX numbers registered, calls are only rejected from senders whose Local FAX Numbers (Indicates local FAX information entries, not the actual line numbers.) are not registered. 8-12 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 167
number. 1 Press [+]. System Menu/Counter. TX/RX Restriction - Permit No. List 6764 10:10 1/1 Menu End 2 Use the numeric keys to enter Permit FAX No. Up to 20 digits can be entered. NOTE Press [Pause] to insert a pause (-) between numbers. Press [Space] to enter a space. Use [] to move - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 168
List 6764 10:10 1/1 Menu End NOTE For the procedure for entering a number, refer to Registering Permit FAX No. on page 8-13. 2 Press [OK]. 3 Press [Yes] in confirmation screen. Deleting 1 Select Permit FAX No. you want to delete, and press [(Delete)] (the trash can icon). System Menu/Counter - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 169
No. 1 Press [+]. System Menu/Counter. TX/RX Restriction - Reject No. List 6543 10:10 1/1 Menu End 2 Use the numeric keys to enter Reject FAX No. Up to 20 digits can be entered. NOTE Press [Pause] to insert a pause (-) between numbers. Press [Space] to enter a space. Use [] to move - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 170
End 2 Enter the new number. NOTE For the procedure for entering a number, refer to Registering Reject FAX No. on page 8-15. 3 Press [OK]. 4 Press [Yes] in confirmation screen. Deleting 1 Select Reject FAX No. you want to delete, and press [(Delete)] (the trash can icon). System Menu/Counter. TX - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 171
Permit ID No. NOTE Up to 10 Permit ID numbers can be registered. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press [ ], [FAX], [TX/RX Restriction], and then [Permit ID List]. 2 Add a Permit ID No. 1 Press [+]. System Menu/Counter. TX/RX Restriction - Permit ID List 1111 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 172
End 2 Press [Yes] in confirmation screen. Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 173
the screen. 1 Press the [System Menu/Counter] key. 2 Press [ ], [FAX], [TX/RX Restriction], and then [RX Restriction]. 2 Configure the function. To not from which you receive originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 174
to the machine's Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 1 Display - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 175
Fax Settings > Unusable Time Set the cancel code Specify the code to temporarily cancel the unusable setting during unusable time. 1 Press [Unlock code]. 2 Unlock Code (0000 to 9999). 3 Press [OK]. NOTE To use the machine temporarily during unusable time, enter the Unlock Code and press [Login]. 8-21 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 176
using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID. For each management method, refer to the machine's Operation Guide. It will be necessary - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 177
• Broadcast transmission • Sub address transmission • Output from Sub address Box • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling reception • Sending Faxes from PC When job accounting has been enabled, batch transmission function works only for - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 178
9 Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation 9-2 Responding to an Attention Indicator Flashes 9-2 Precautions When Turning Power OFF ...9-3 Messages ...9-4 Error Code List ...9-5 Troubleshooting ...9-8 9-1 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 179
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [processing] indicator blinks during fax transmission and reception. • The [Memory] indicator blinks when - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 180
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off. Make sure that the [Processing] indicator and the [Memory] indicator are off before - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 181
to Activity Report (Outgoing FAX Report and Incoming FAX Report) on page 7-7.) Message Add the following paper in cassette #. Box the machine's Operation Guide. ― Internal error has occurred. Make a note ― of the error code displayed on the screen, and contact your Service Representative. - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 182
Troubleshooting > Error was canceled due to an action to cancel reception. Paper depletion occurred at the recipient machine. Check with the If you still have trouble, reduce TX Start Speed and send again. NOTE If the communication error occurs frequently, change the default setting of TX Start - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 183
Troubleshooting > Error Code still have trouble, reduce TX Start Speed and send again. NOTE If the communication error occurs frequently, change the default setting of password was incorrect. Polling reception was interrupted because the password entered by the other party did not match the Local FAX - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 184
Troubleshooting > registered. Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function. is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, or cancel the reception to the Sub - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 185
may transmit tone signals ― using buttons. Refer to the operation manual of your phone set. Is the remote switching number Check the registration. (Default: 55) 8-9 correct? No print output after reception. Is memory forwarding activated? Check the forwarding destination. 5-2 Cannot receive - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 186
> Troubleshooting Symptom Checkpoint Cannot output from a Sub Address Box. Is the box password been set? Cannot use polling reception. Is polling transmission being used correctly on the sending machine? Cannot use sub address bulletin board communication. Does the other party's fax machine - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 187
10 Appendix This chapter explains the following topics: Character Entry Method ...10-2 Specifications ...10-5 Menu Map ...10-7 Received FAX Sizes and Paper Priority (Metric Model 10-13 Received FAX Sizes and Paper Priority (Inch Model 10-14 10-1 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 188
the same as a PC keyboard are available. If necessary, change the layout. For information on how to change layouts, refer to the machine's Operation Guide. QWERTY layout is used here as an example. You may use another layout following the same steps. Entry Screens Lower-case Letter Entry Screen - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 189
Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name AB ABC A/a Input: Limit: 2 32 Del. Cancel < Back Next > Number/Symbol Entry Screen Add - Name 123 Symbol 䋭 Input: 3 Limit: 32 Del. 13 Cancel < Back Next > No. Display/Key 13 []/[] Description To enter - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 190
Appendix > Character Entry Method Entering Characters Follow the steps below to enter 'List A-1' for an example. 1 Enter 'List', (space). Add - Name L 1, 3 ABC A/a Input: Limit: 2 1 32 Del. Add - Name List 5 8 ABC A/a 6 Input: Limit: 4 5 32 Del. 7 Cancel < Back Next > Cancel < - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 191
FAX function Compatibility Communication Line Transmission Time Transmission Speed Item Coding Scheme Error Correction Original Size Automatic Document Feed Resolution Gradations One-Touch Key Multi-Station Transmission Substitute Memory Reception Image Memory document processor) Scan: 200 × - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 192
Up to 100 destinations Requires the input of a Login User Name and Password in the Network FAX Driver when User Login, is turn ON in the fax machine. Requires the input of an Account ID in the Network FAX Driver when Job Accounting, is turned ON in the fax machine. A format can be selected using the - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 193
3-20) Continuous Scan (page 3-20) File Name Entry (page 3-27) Job Finish Notice (page 3-27) FAX Delayed Transmission (page 3-23) FAX Direct Transmission (page 3-21) FAX Polling RX (page 5-18) FAX TX Report (page 3-27) Add/Edit Shortcut (refer to the machine's Operation Guide) Sub Address - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 194
machine's Operation Guide) Printer (refer to the machine's Operation Guide) FAX Line Off (page 3-6) Manual RX (page 4-4) Toner Status (refer to the machine's Operation Guide) Paper Status (refer to the machine's Operation Guide) Removable Memory (refer to the machine's Operation Guide) USB - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 195
(refer to the machine's Operation Guide) Network Status (refer to the machine's Operation Guide) Service Status (refer to the machine's Operation Guide) Accounting Report (refer to the machine's Operation Guide) Sub Address Box List (page 5-15) FAX List (Index) (page 2-19) FAX List (No.) (page - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 196
machine's Operation Guide) Function Defaults FAX TX Resolution (page 8-7) Continuous Scan (FAX) (page 8-7) Preset Limit (refer to the machine's Operation Guide) Error Handling (refer to the machine's Operation Guide) Measurement (refer to the machine's Operation Guide) Low Toner Alert Level - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 197
New Destination Entry(FAX) (page 8-10) Application (refer to the machine's Operation Guide) Internet (refer to the machine's Operation Guide) Address Book/One Touch Address Book (page 3-10) One Touch Key (page 3-12) Address Book Defaults Sort Print List (page 2-19) User Login/Job Accounting - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 198
Rule (refer to the machine's Operation Guide) Power Off Timer (refer to the machine's Operation Guide) Auto Error Clear (refer to the machine's Operation Guide) Error Clear Timer (refer to the machine's Operation Guide) Unusable Time (page 8-20) Service Settings FAX Call Settings (Europe only - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 199
length (297 mm) are received and then reduced and printed on B5 paper (horizontal width 182 mm). : indicates print output on two sheets. NOTE When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 4-7.) If [All Media Types] is selected - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 200
than the Legal length (14 inches) are received and printed on Letter paper without dividing them. : indicates print output on two sheets. NOTE When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 4-7.) If [All Media Types] is selected - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 201
Reception 5-31 FAX Automatic Reception 4-2, 8-9 FAX Delayed Transmission 3-23 FAX Direct Transmission 3-21 FAX Driver Basic Transmission 6-7 Flow of Receiving 6-2 Flow of Sending 6-2 Installing the Fax Driver 6-4 Setup 6-3 FAX Job History 7-3 Job Log Screen 7-3 FAX TX Report 3-27 FAX TX Resolution - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 202
Reception 5-21 Precautions When Turning Power OFF 9-3 Priority Override Send 3-4 Q Quick No. Search key 2-6 Quick Setup Wizard 2-7 Quiet Mode 3-19 R Received FAX Sizes and Paper Priority 10-13, 10-14 Receiving Mode 4-2, 8-9 Reception Date/Time 4-6, 8-9 Redial 3-7 Changing Retry Times 8-8 Reject - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 203
8-11 Reception Rejection Requirements 8-12 Reception Restriction Setting 8-19 Reject FAX No. 8-15 Send Restriction Setting 8-18 Unknown Number Reception 8-19 Troubleshooting 9-8 TX Start Speed 8-8 U Unusable Time 8-20 User Accounting 8-22 Contents 8-22 Login 3-16 Using favorites 3-30 Index-3 - Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 204
- Kyocera ECOSYS M3550idn | ECOSYS M3540idn/M3550idn/M3560idn Fax Operation Guide - Page 205
Rev.1 2014.2 2P6KDEN501
ECOSYS M3540idn
ECOSYS M3550idn
ECOSYS M3560idn
FAX OPERATION GUIDE
FAX