Kyocera FS-3750 KM-NET Viewer Operation Guide Rev-5.2-2010.10
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- Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 1
KMnet Viewer User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 2
support the Windows 7 printing environment. Essentially the same operations are used for Microsoft Windows Vista, Windows XP, Windows Server 2003, and Windows Server 2008 environments. User Interface screen captures shown in this guide may differ depending on your printing device. © 2010 KYOCERA - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 3
User Interface ...1-4 Main Menu ...1-4 My Views Pane ...1-4 Default Views Pane ...1-4 Device List Pane ...1-4 Closing the Application Window ...2-4 Dynamic View ...2-5 Adding a Dynamic View ...2-5 Manual View ...2-6 Adding a Manual View Using Selection 2-6 Folder Reports ...2-6 Creating and - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 4
Login Key ...3-7 Searching the Device User List 3-7 Jobs ...3-8 Showing Job Detail ...3-8 Exporting the Job Log ...3-8 Searching a Job List ...3-8 Stored Jobs ...3-9 Viewing Stored Jobs ...3-9 Printing Stored Jobs ...3-9 Printing a Stored Job List ...3-9 Deleting Stored Jobs ...3-9 Document Box - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 5
4-8 Selecting Accounting Source Settings 4-9 Export ...4-10 Exporting Accounting Information 4-10 Exporting Counter Information 4-11 Exporting Account ID List ...4-11 Chapter 5 Communication Settings Setting Device Communications 5-1 TCP/IP Port ...5-1 Setting the Port Number in Command Center - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 6
a Workspace to a File 8-2 Exporting a View to a File ...8-2 Exporting a List, Devices, or Account Information to a File 8-3 Viewing Recent Workspaces ...8-3 Chapter 9 Editing SNMP Trap Options ...9-2 Editing E-mail Options ...9-3 Editing Authentication Options ...9-3 Glossary ...v iv User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 7
workspace file, the application opens and displays the Add Device Wizard to help you search for network devices and create the device list. Editing Authentication Options If a user does not have administrator rights on the computer with the application installed, the network administrator can set up - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 8
checks networks for printing devices. If new devices are found, then the application updates its database with information about the device. This process can be performed manually for single or to add them to the Selected network segments list. An entry can be removed from the 1-2 User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 9
device is not deleted from the application. 1 In the device list, select the device to exclude. 2 Right-click on the selected device, and click Delete Device. Including a Device A printing device that was placed in the Excluded Devices window can be included again. When a device is included, it is - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 10
View > Add Manual View Using Selection. Default Views Pane list, status icons provide quick information about the condition of each device. Click the triangle icon to expand the row and see a description of the condition. For further information, refer to the Operation Guide. Ready 1-4 User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 11
is ready to print, or is in the process of printing. Error Red icon with white "X". This icon means the device is unable to print and needs immediate hide a column from the view, click any column heading to open the selection list of columns. Click on a column name that has a check mark next to it - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 12
the row back to regular device list size, click the triangle icon again. Closing the Application Window You can close just the application window so that the device list is no longer visible on the . This saved workspace appears the next time the same user opens the application. 1-6 User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 13
, IP address, host name, toner level, description, location, and model name. Capability View Displays support for various device capabilities, such as color or black & white, print speed, duplex, total memory, hard disk, scan, fax, staple, punch, address book, document box, user list, and job log - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 14
printed pages, copier printed pages, printer printed pages, FAX/i-FAX printed pages, black & white printed pages, single color printed pages, full color printed MAC address, serial number, and asset number. Map View Displays printing map image within the view window. Use any of the following methods to - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 15
set up custom views in addition to the default views. Custom views appear on the left side of the screen under My Views. Dynamic or manual views can be created or deleted. If desired, views can be placed in folders. My Views lets you customize the devices or accounts being displayed - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 16
in a manual view can supported printing devices or accounts in the database that match the selected criteria. Up to six properties can be defined for the search. The search results are displayed until you change to another view, or perform another Advanced Search. 1 Select a default view. User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 17
Left column Select one device property per property list. There are six property lists available. Properties vary by device model. view under My Views. 1 Select a view under Default Views or My Views, except a manual view. 2 Modify the view as desired, then click View > Add Dynamic View. 3 Type - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 18
any view displayed, select one or more devices or accounts from the list or map. Press Ctrl or Shift + click to select multiple devices. 2 Click View > Add Manual View Using Selection. 3 Type the name of the new view, up one or more accounts or devices to include in the report. 2-6 User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 19
Search. Changing the column width or column order, adding or removing columns. Using View > View As to change the view type. Sorting the information in list columns. Duplicating a View You can create a copy of a view in My Views. This is useful if you want to create a new view that is only - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 20
top of the Default Views border and drag it up or down. Refresh Printing device information, such as counters and toner levels, is automatically updated according to the polling schedule. At any time, you can manually update this information for one or more devices. The following Refresh options - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 21
any troubleshooting lists the versions of firmware for various parts MAC address of the network adapter in the device, the Serial number of the device itself, and the Asset number which may be assigned by your organization. Displaying Device Properties You can view the properties of a printing - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 22
. The layout and information shown on this page differs by printing device model. Click Device > Device Home Page to display list, and select Device > Address Book. Note: If authentication is set, accessing the address book requires the correct Login user Server Message Block) 3-2 User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 23
let you access address book entries by pressing one key on the printing system's operation panel. Adding Contacts You can add individuals to the box, click Add members. The user list is downloaded from the device and appears in the dialog box. 3 Select one or more users to add, and click Add. - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 24
or group is copied, the name is changed as follows: First time: "Copy" is added to the name. Second time: "Copy 2" is added to the list. Third time: "Copy 3" is added to the list. User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 25
In the Searchable fields drop-down list box, choose the field to search. 2 Enter the name or part of a name (or furigana, if key on the printing system's operation panel. The number of one the One Touch Destination dialog box, select a user or group. 5 Click OK in all dialog boxes. To - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 26
1 In the Searchable Fields list, select the field to search the entire list again, click the users and groups. 1 In any Device view, select a printing user list. Adding Device Users You can add users to the user list located on the device. The Device User List can be used to control which users - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 27
Delete. Searching the Device User List You can search the User list in order to update device user information. User list information can be searched by Login user name or User name. 1 In the Searchable fields drop-down menu, select Login user name or User name. 2 Enter the name or part of a name to - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 28
available: Print Job list by Job name or User name to find a specific job. 1 In the Searchable fields drop-down list, select Job name or User name. 2 Enter the name or part of a name in the adjacent Quick Search Text box. 3 After viewing the job information, click the Clear Search icon. User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 29
Jobs dialog box, where you can view Temporary and Permanent print jobs stored on the hard disk. Stored print jobs can be printed or deleted from hard disk memory. You can also print a list of stored jobs. This feature is supported for some models with a hard disk installed. Viewing Stored Jobs - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 30
supports the Document Box feature, switch to the Capability View and look in the Document Box column in the device list. Note: If authentication is set, accessing the document box requires the correct Login user To search the list, select a Searchable fields option and type all or part of a value in - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 31
the box for multiple users. Password Set a password supported. 6 Specify the password if you want to create a password protected document box. 7 Specify values or use the default values for the other settings. 8 Click OK to add the new box. You can delete a document box by selecting it from the list - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 32
your computer or network. Once saved, it can be imported into a printer driver. 1 Select a device. 2 Select Device > Document Box. The Document Box dialog box opens. 3 Select a box from the list. Press Ctrl or Shift + click to select multiple boxes. 4 Click Export. 5 Name and save the file. Document - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 33
details of virtual mailboxes created on the hard disk. This feature is supported for some models with a hard disk installed. A maximum of size, and password information for all virtual mailboxes. 3 To search the list, enter the name or part of a name to find in the adjacent Quick Search Text box. 4 - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 34
printer driver. 1 Select a device. 2 Select Device > Virtual Mailbox. The Virtual Mailbox dialog box opens. 3 Select a virtual mailbox from the list. Press Ctrl or Shift + click to select multiple mailboxes. 4 Click Export List Virtual Mailboxes Click Delete all, then click Yes to confirm. User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 35
the hard disk. A maximum of 255 virtual mailboxes is supported. 1 Select a device. 2 Select Device > Virtual users of changes in the status of the printing device. There are three types of notifications available: a pop-up window, opening of the Windows event log, or an e-mail to a specified list - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 36
in the device list, then selecting Notifications Settings from the list. 3 Under Firmware This wizard guides you in installing the selected device, such as duplex, print quality, paper input and output; plus model. Network Groups This manages certain user access properties for an entire group of - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 37
to save your settings and close the dialog box. Setting Network User Property An administrator can set network user property as a device setting. Network user property settings support varies by model. 1 Click to select a supported MFP in the device list. 2 In the menu bar at the top of the screen - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 38
In the printer driver for the device, you must also click Device Settings > Administrator, and select User login. Type the user name and password for a specific user, or choose to have the device prompt for the user name. Enabling Simple Login You can enable simple login for a printing system. 1 In - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 39
is available when an ID card authentication kit is activated. 1 In any Device view, select a printing system. 2 Click Device > Advanced > resized horizontally and vertically, minimized, maximized, or restored. The Network Groups list occupies most of the dialog box. It contains up to 20 groups, plus - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 40
the group. The maximum number of alphanumeric characters is 32. 7 For Access level select either User or Administrator. The default is User. 8 In the Job authorization settings, there is a list of printing system properties. You can select to either Permit or Prohibit each of the properties. If you - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 41
Sending TCP Data To send data to the device interface: 1 In the device list, select a device. To set the same notifications for more than one device, on the device. The port number must match that of one of the Logical Printers defined in the Command Center for the device. The range is 1-65535. 4 - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 42
Device 6 Click Send to send the data. 3-22 User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 43
4 Account The Account menu is used to find accounts and manage account settings. Administrator Login For some models, administrator authentication is required to access selected features in the Device and Account menus. Available features vary by model. When you select the feature from a menu or - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 44
by Function Counters for number of pages printed, copied, or faxed. Counters by Counters for duplex, simplex, and combined printing (none, 2 in 1 and 4 in Print Enables limiting the number of pages allowed for printing function of the device, such as printing and copying, and limited to the number - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 45
List. A Quick search box is also available to search the list of printing created for a view. The report contains the same printer system and counter information that is shown in the counter report has a user-specified name, and can be sent to the e-mail addresses specified in a list. The report can - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 46
Account Automatic Counter Reset This function resets the counters on a printing system to zero when a counter report is successfully sent. If the counter report is not unmanage a managed device, select the device, click Accounts > Don't Manage Device, then click Yes to confirm. 4-4 User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 47
Settings The Notification feature is used to inform users of changes in the counter status of the printing device. There are types of notifications available: a pop-up window, opening of the Windows event log, or an e-mail to a specified list of e-mail addresses. To send e-mail notifications TCP - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 48
list of options. Model IP address/Host name Number of accounts Base unit of counter limit Available maximum counter limit Options can then be specified for Job Accounting, Media Type, Error Handling, Permit processing job without account ID, and Copy counter setting. If a property is not supported - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 49
occurred. 1 In the Device Accounting Settings dialog box, click Error Handling. The list of options is expanded. 2 You can print reports for one or both of the following errors: Print report on illegal account error Print report on exceeded counter limit 3 You can cancel the job, or issue a warning - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 50
the count of print pages, select Individual. If you want the count of copy and print pages added together devices in the list. 2 In the menu bar at the top of the window, click Device > filtered the selected devices by those Multi-Set supports. The devices are organized by product group. User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 51
KMnet Viewer Account Account List This is a list of device accounts with information about print, copy, scan and FAX software version (*.xml) 3 Click Open, and then click Next. 4 The Confirmation page shows a list of the settings you have made. You can click Edit settings to open a dialog box to - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 52
: Displays the account ID list. This file can be imported into a printer driver. Exporting Accounting Information You can export a device's accounting information to a .CSV or .XML file. 1 Under My Views or Default Views, select an account or a device that supports accounting: Accounts View: select - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 53
XML as the file type. 6 Name and save the file. Exporting Account ID List You can export a device's account ID list to a .CSV file. 1 In My Views or Default Views, select an account or select a device that supports accounting: Accounts View: select the desired account Accounting Devices View: select - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 54
IP Port Some operations send a command or command file via a logical printer port. The default logical printer port numbers begin with 9100. The valid range for port numbers is TCP/IP, and then select Logical Printers. The TCP/IP port is displayed for each logical printer. One of 5-1 User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 55
> Logical Printers. To restart, select General > Reset. Communication Timeout Enter the number of seconds the server should wait for the printing device to section lets you set user login information. The feature can be set if at least one selected device supports the User Login feature. For an - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 56
pages printed, number of black and white pages, number of faxes received, and so on. The available range is between 1 and 10000 minutes. Toner Level Polling Information is gathered about the current level of toner in the device. The available range is between 1 and 10000 minutes. 5-3 User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 57
the first and last of adjacent devices in the list. 2 On the menu bar at the top filtered the selected devices by those Multi-Set supports. The devices are organized by product group. an administrator must type a Login user name and password in Device > Communication require the printing system to - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 58
local or network authorization for accessing a device. These settings vary by device. Device User List Login user name, user name (and furigana, if applicable), password, E-mail address, Account name, Account following formats: Multi-Set template from the current software version (*.xml) User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 59
the Overwrite settings on target device check box, which appears when you have selected any of these options on the Settings page: Device User List Device Address Book Device Document Box Device Network Groups Device Virtual Mailbox If this check box is selected, the setting template will be copied - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 60
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not available for all models. For a list of supported models, see the Readme file. Before firmware upgrade, review the process with your dealer or service organization and when the device operation panel displays Erasing, Writing, or Downloading. For the System, processing time is about 3 to - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 62
-click on the device in the list. Select Device Home Page from the Windows utility named IBVERUP can be used to load a new firmware file. Performing Firmware Upgrade The Firmware Upgrade Wizard initiates the firmware upgrade. The upgrade wizard guides you with step-by-step instructions User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 63
, for example, IB-21E Network Interface. Version Displays the version of the new software. Model List Displays the device model being upgraded. For IB-2x, Model should be, for example, Any with an IB-21E. Review the summary of settings for accuracy and completeness. Click Back and return to the page - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 64
print systems, the correct Command Center administrator password must be set in Communication Settings. For multi-function devices, the user must be registered in the Device User List be blank for the logical printer used for the firmware upgrade. Warning and require a service visit to replace - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 65
Firmware Upgrade Note: Firmware for certain newer models always processes all the firmware versions in the master file. There will be multiple lines in the export file, one for each firmware type. When the Upgrade Wizard completes the upgrade, click Save Log to a location of your choice. The file - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 66
list or map, and the left pane of the screen. A workspace is identified with a user name and password. When a user opens the application, the last workspace from that user's history is automatically opened. When the user a different version of the application or from another user. 8-1 User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 67
name and password, but personal information is not exported with the file. Importing a File to a New Workspace You can bring in a workspace exported from another user or from the 4.x version of the application. You can also import from a KM-NET for Accounting database. 1 In the menu bar at the top - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 68
List If the Devices view is displayed: List This option exports current view device If the Account view is displayed: List This option exports the current view device Account IDs Exports the Device Account ID List to a .CSV or .XML file displayed in the list. 1 In the menu bar at the - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 69
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such as total printed pages, or printed color pages. Toner level polling if you want to track the amount of toner available in the devices. The toner level column in the device lists shows the relative amount of toner in a rectangular icon. If the toner window, click Edit > Options. 9-1 User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 71
box. 4 For the Account counter polling interval, select Daily, Weekly or Monthly from the list. 5 In the Time text box, type a valid time that you want polling to receiver which runs in the application. To receive trap packets, the user has to start the trap server and then configure the SNMP trap - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 72
notifications to users about certain opens. 2 In the Options list, click Mail Settings. 3 In User Name text box, type the user name needed to log in to the SMTP server, and in Password, type the user user name and password. user login password. If no password has been set up for a user - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 73
Options 2 Select Enable local password. 3 In the New password text box, type a password for a local user. A password is a maximum of 32 characters. A blank password is allowed. 4 In Confirm password, type the password again. 5 Click OK to save the password. KMnet Viewer 9-4 - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 74
correct incompatibility with third party software or mechanical problems in the computer. Firmware is provided in a computer file for download to the device. Because a change in firmware has the potential to damage a device, you must be very careful when using a firmware upgrade. v User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 75
, and yellow toners. V virtual mailbox A Device feature that lets you view print jobs stored in virtual mailboxes on the hard disk. Stored print jobs can be deleted from hard disk memory, and a job list can be exported. The exported list can be imported into the printer driver. KMnet Viewer - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 76
W workspace A workspace is a collection of files including device information and view settings. The workspace data appears in the device list and the left panel of the screen. A workspace is identified with a user name and password. vii User Guide - Kyocera FS-3750 | KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 77
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Rev. 5.2 2010.10
User Guide
KMnet Viewer