Kyocera KM-2550 Fax System (L) Operation Guide
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- Kyocera KM-2550 | Fax System (L) Operation Guide - Page 1
- Kyocera KM-2550 | Fax System (L) Operation Guide - Page 2
of Xerox Corporation. • IBM and IBM PC-AT are trademarks of International Business Machines Corporation. • Adobe and Acrobat are registered trademarks Adobe Systems Incorporated All other company and product names contained in this Operation Guide are trademarks or registered trademarks of their - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 3
Please read the Operation Guide before using the facsimile.Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 4
with a ground connection] Please contact your service representative to order a replacement if the safety warnings in the guide are illegible or if the guide itself is missing. (fee required) Due to performance updating, information in this Operation Guide is subject to change without notice. - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 5
- Kyocera KM-2550 | Fax System (L) Operation Guide - Page 6
of this fax by those individuals who have already become somewhat familiar with its basic operation. It includes such instructions as setting ) documents. 4 Troubleshooting This section contains explanations on handling problems that may occur during operation of this fax. It includes information - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 7
functions available when the optional Network scanner is installed on this fax machine. Be sure to read the On-Line Manual on the included CD-ROM as well. 10 Reference Information This section contains information on the specifications for this fax machine, a flowchart of the menus that are shown - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 8
this Fax 1-12 Switching from the Copy Operation Mode to the Fax Operation Mode 1-12 What is the "Initial Mode 1-13 What is the Administrator Password Used For a Fax Directly from a Network Computer (Network FAX functions [option]) ...... 1-16 Handling 2 Jobs Simultaneously (Dual Access function - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 9
with the Address Book 2-30 How Do I Find a Destination in the Address Book 2-30 Printing Out a Telephone Directory List 2-31 Dialing the Same Number Again (Redailing functions 2-32 Automatic Redialing ...2-32 Manual Redialing ...2-32 3 Various Functions of this Fax 3-1 Sending 2-Sided - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 10
Fax 5-61 Performing the Operation at the Receiving Fax 5-62 Printing Out Documents from an Encryption Box 5-63 Printing Out an Encryption Key List 5-64 Printing Out an Encryption Box List 5-65 Managing Fax Use by Each Department (Restricted Access 5-66 Sending a Fax under Restricted Access - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 11
OFF 9-5 Selecting the File Type ...9-6 Printing Out a Network FAX Settings List 9-7 10 Reference Information 10-1 Specifications ...10-1 Menu Flow Charts ...10-2 Paper Size and Priority Feed Chart (Inch version 10-5 Paper Size and Priority Feed Chart (Metric version 10-6 Error Code Tables ...10 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 12
Operation Guide for your machine for information regarding the sections listed below. CAUTION LABELS INSTALLATION PRECAUTIONS PRECAUTIONS FOR USE Loading Paper Replacing the Toner Container and Waste Toner Box Paper Jams If Trouble product to the same outlet as an air conditioner or copier, etc. vii - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 13
be inoperable in areas with poor telephone lines or communication conditions. • "CALL WAITING" or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause left cover, nor turn off the power switch. • Return used battery to point of sales. viii - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 14
- Kyocera KM-2550 | Fax System (L) Operation Guide - Page 15
is used as a facsimile. Refer to the Basic Edition of the Operation Guide for your machine for information on other parts of this machine. Important! 1 Operation panel-Use the operation panel to perform the procedures required for fax communication. 2 Telephone jack (T)-Use this jack to connect - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 16
eject cover-Documents are ejected onto this cover after being scanned. 10 Eject guide-Open this guide when transmitting documents of a large size such as 8 1/2"x 14" or 11" x 17" [A3 or Folio]. 11 Document Processor open/close lever-Operate this lever when opening and closing the Document Processor - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 17
fax reception in order to make copies. The Interrupt indicator will light when the machine is in the Interrupt mode. 7 Job Accounting-Press this key at the end of copying to return to the ID-code entry screen when you are using Restricted Access. (Refer to the Advanced Edition of the Operation Guide - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 18
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) 15 16 17 18 21 20 19 13 14 is flashing, documents are currently being scanned or received into memory. 20 Communicating indicator-When this indicator is lit, a fax communication is currently in progress. When - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 19
is lit, the machine is in the Fax Operation mode. 29 System Menu / Counter & indicator-Press this key when you want to make machine settings related to Restricted Access and other default settings. (Refer to the Advanced Edition of the Operation Guide for your machine for more information.) 1-5 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 20
fax is in the TAD Reception mode. When the Auto Rx. indicator is lit, the fax is in the Auto Fax Reception mode. When both indicators out, the fax is in the Manual Fax use the timer. 37 Sub-Address key-Press this key when operations simultaneously (Dual Access function) - such as copying during a fax - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 21
)". Note If your service representative performs these settings during set-up of your Fax System, there is operation panel will return to the initial mode settings. Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 22
procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the T key to select - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 23
the following procedure as well when you want to change information that is already registered. • Prior to operation, check the message display to make sure that the touch panel is in the initial mode for fax operation. • (See What is the "Initial Mode"? on page 1-13.) • If you want to cancel the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 24
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Registering your station name 7 Press the S key or the T key to select Own Name. Program Fax will be shown in the message display of the other party's fax, as well as on the Reception Report that they print out. - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 25
to operation, check the message1 display to make sure that the operation panel is in the initial mode for fax operation. ( Fax Parameter: Remote Switch :55 Remote Test ID :0000 Date & Time :13:12 5 Press the Enter key. 6 Use the keypad to enter the present date and time. If you want to advance - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 26
is the default setting for receiving a fax, fax reception is possible and the documents will be printed out automatically even when the machine is in the Copy Operation mode. When the machine is in the Copy Operation mode, the Copier indicator will be lit. To switch to the Fax Operation mode, simply - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 27
sheets/min. machine). To change the administrator password, refer to the Advanced Edition of the Operation Guide for your machine. (1) You must enter the administrator password when... • turning Restricted Access ON and OFF. • registering ID-codes. • registering Encryption Keys. • printing out the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 28
You Press the Reset Key... When you want to cancel a procedure part way through, simply press the Reset key. The operation panel will automatically return to the initial mode for fax operation. Notes • If, however, documents have already been set when you press the Reset key, the displayed size of - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 29
normally long periods between use. (Refer to the Advanced Edition of the Operation Guide for your machine.) • When the Auto sleep function engages, only the Main power switch will remain lit and everything else on the operation panel will go out. Fax reception is possible even in this state, but in - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 30
via the Network scanner into a designated folder on the network's server computer (the computer on which the included Scanner File Utility is installed). In this case, the received document will be saved as a PDF or a TIFF file. Address Book Destination fax numbers can be registered in advance for - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 31
with the received document(s) printed out automatically once the copy operation is completed.Because the Dual Access function is constantly enabled, no matter what operation is currently in progress, you can perform fax transmission procedures anytime that Set Document [Set Original] appears in - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 32
(Names of Parts / Preparations / Features and Functions of this Fax) zTable of Operations Available/Unavailable under Dual Access The numbers and symbols shown in the table above refer to the following: * : During procedures that use the message display but are not - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 33
will be carried out once the initial operation is complete and the copier is in a print-ready state. Possible when using the Scan to PC and E-mail functions. 6: Additional operations are NOT possible under TWAIN. Additional operations using the Scan to PC and E-mail functions are possible. 7: When - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 34
("Scan from DP" setting) on page 7-10.) • The Rotate & Transmit function will only engage for 11" x 8 1/2" [A4] size documents. Verifying IDs With the Other Party Using Subaddresses (Subaddress Communication) Subaddress Communication involves fax communication that includes certain codes (in - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 35
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Receiving Documents Even When Paper Has Run what information was lost will be automatically printed out once power is restored to the fax. Note The actual length of time the back-up battery will protect the data in - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 36
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) 1-22 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 37
operation. 1 Switching to the Fax Operation mode Press the Fax key to switch to the Fax Operation mode. When the Fax indicator is lit, the machine is in the Fax Operation in this fax: Memory Transmission and Direct Feed Transmission. Memory Transmission is the default setting in this fax and, in - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 38
is ideal for transmitting books and the like that cannot be placed in the Document Processor. Documents are set one at a time directly on the platen, the destination fax number is then dialed first, and - once the connection with the other fax machine is established - scanning of the document begins - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 39
Fax Operation (Basic Use) 3 Setting the documents O Acceptable documents > When set in the Document to transmit them again. (1) Adjust the document insert guides to match the width of the documents you want to transmit. (2) Open the eject guide when transmitting documents of a large size such as - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 40
Fax Operation (Basic Use) (3) Set the documents face-up on the document table. DO NOT set more documents than indicated by the paper volume lines that are located on the inside of the rear document insert guide when transmitting pages from books and the like. and manually select the size of - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 41
Fax Operation (Basic Use) 4 Selecting of documents containing both photographs as well as text The default setting is for Normal resolution. Ordinarily, all of the settings, the degree of contrast at which the documents will be scanned. Ordinarily, the middle indicator is lit. If you want the darkest - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 42
Fax Operation (Basic Use) 6 Dialing a destination fax number Use the keypad to enter the destination fax number. The destination fax number can be up to 32 digits in length. :0 Document : Press START key. If a mistake is made at any point in entering the fax number, press the < key or the > key to - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 43
transmission Press the Start key. The transmission operation will begin automatically. Fax Operation (Basic Use) > Checking the status of the transmission Open the cover plate to the left and press the Alternate Display key. The status of the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 44
Fax Operation (Basic Use) Whenever you set the documents that you want to transmit on the platen, close the Document Processor in order to allow the machine to detect the size of those documents. If you are transmitting information from books or other - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 45
Fax Operation (Basic Use) Receiving Documents Automatically (Automatic Fax Reception) Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use. Note In order to use the Automatic Fax Reception mode, it is necessary to - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 46
save the documents). Note Press the Interrupt key during a reception. The fax will switch to Memory Reception and copying will be possible. - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 47
Fax Operation (Basic Use) Canceling a Communication You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 48
top cover of the Document Processor. Canceling a Reception All fax receptions are handled as operations in the background of the message display. In order to cancel a background operation, it is first necessary to make that operation appear in the message display. Perform the following procedure to - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 49
in the message display asking whether or not you want to continue the receptions from the remaining faxes. Fax Operation (Basic Use) Continue TX: Yes No > If you select Yes, receptions will be carried out from the remaining faxes. > If you select No, or if you make no selection and the Auto Clear - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 50
2 Make sure that Interrupt copy is displayed and then press the Enter key. Select Interrupt mode. Interrupt copy Priority:Printer 3 Perform the desired copy operation. Once copying is completed, press the Interrupt key once again. Print out of the incoming fax will be resumed automatically. 2-14 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 51
Fax Operation (Basic Use) Entering Characters Character Table Character entry is carried when entering characters during the registration procedure for one-touch keys, abbreviated numbers, etc.[Ex.] To enter "Km-3" 1 Press one-touch key No. 4 (marked with the letters "JKL") twice. An uppercase - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 52
Fax Operation (Basic Use) 2 Press one-touch key No. 19 to move the cursor to the Press one-touch key No. 5 (marked with the letters "MNO"). A lowercase m will appear in the message display. Km (Lower case) Enter Destination Name 5 Press one-touch key No. 19 to move the cursor to the next space. - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 53
Fax Operation (Basic Use) 8 Press one-touch key No. 10 (marked with the numerals "0 - 9") until the number 3 appears in the message Km-3 display. (Lower case) Enter Destination Name 9 Press the Enter key. Character entry is complete. To cancel character entry, press the Stop/Clear key before - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 54
Fax Operation (Basic Use) Dialing the Destination Using Only One Key (One-Touch Keys) If you register a fax number under a one-touch key in advance, you will be able to dial that number with the touch of a key. You can also use one-touch keys to dial the destination fax number for Encrypted - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 55
want to designate this key for Subaddress Communication, press the Sub-Address key and then proceed to step 8. If you DO NOT want to designate this key for Subaddress Communication, proceed to step 11. Fax Operation (Basic Use) 8 Use the keypad to enter the corresponding subaddress. Subaddress - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 56
Fax Operation (Basic Use) 16 Press the Enter key. 17 Use the keypad to enter the 2-digit Encryption Key ID (01 - 20) other one-touch keys, return to step 5. > If you are finished registering one-touch keys, press the Reset key. The operation panel will return to the initial mode settings. 2-20 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 57
Fax Operation (Basic Use) Modifying and Deleting Registered Information Note 1 If steps related to the desired information in Registering New One-Touch Keys on page 2-18. :2222222222 Enter Fax No. > Deleting registered information (1) Press the Stop/Clear key. If you want to cancel the deletion - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 58
is not in the Fax Operation mode, press the Fax key to light the Fax indicator. 2 Set the documents you want to transmit. 3 Press the one-touch key under which the desired fax number is registered. Notes • Any time you set documents on the platen, after each document is scanned you will need to - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 59
panel will return to the initial mode settings. 1 Check the message display to make sure that the operation panel is in the initial mode for fax operation. 2 Open the cover plate to the left and press the Print Report key. 3 Press the S key or the T key to select Speed Dial List. Print - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 60
Fax Operation (Basic Use) Using a 3-Digit Number to Select the Destination (Abbreviated Numbers) If you register a fax number under a 3-digit abbreviated number in advance in this fax. • You CANNOT designate an abbreviated number for Encrypted Transmission once you press the Sub- Address key and - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 61
Fax Operation (Basic Use) 7 If you want to designate this abbreviated number for Subaddress Communication, press the Sub-Address key and then proceed to step 8. If you DO NOT want to designate this abbreviated number for Subaddress Communication, proceed to step 11. 8 Use the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 62
Fax Operation (Basic Use) 17 Use the keypad to enter the 2-digit Encryption Key ID (01 - 20) that corresponds other abbreviated numbers, return to step 4. > If you are finished registering abbreviated numbers, press the Reset key. The operation panel will return to the initial mode settings. 2-26 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 63
Fax Operation (Basic Use) Modifying or Deleting Registered Information Note 1 If the Registering New Abbreviated Numbers on page 2-24, and change the information as desired. :223355555 Enter Fax No. > Deleting abbreviated numbers (1) Press the Stop/Clear key. If you want to cancel the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 64
is the "Initial Mode"? on page 1-13.) If the fax is not in the Fax Operation mode, press the Fax key to light the Fax indicator. 2 Set the documents you want to transmit. Any time you set documents on the platen, after each document is scanned you will need to select whether or not you want - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 65
panel will return to the initial mode settings. 1 Check the message display to make sure that the operation panel is in the initial mode for fax operation. 2 Open the cover plate to the left and press the Print Report key. 3 Registering New Abbreviated Numbers to select Speed Dial List. Print - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 66
a Destination in the Address Book? [Ex.] To search for "New York" 1 Check the message display to make sure that the operation panel is in the initial mode for fax operation. (See What is the "Initial Mode"? on page 1-13.) If the fax is not in the Fax Operation mode, press the Fax key to light the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 67
Fax Operation (Basic Use) 4 Press one-touch key No. 5 (marked with the letters "MNO") twice. All names beginning with "N" can now Dir. Search:N be accessed in the message display in order from the Nard first name down. NBC New York 5 Press the S key or the T key to select New York. - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 68
being transmitted in the Direct Feed Transmission mode from the Document Processor or the platen. Manual Redialing What if you try to transmit documents but the other party's fax line is busy and can't answer your call? In this type of situation, you will be able to redial that last number dialed - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 69
with each of the other various types of fax communication available in this fax. The following method explains the procedure for Document Size for Scanning from the Document Processor ("Scan from DP" setting) on page 7-10.) • If you press the Duplex Tx. key during any operation, Dial Confirmation - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 70
Fax 3 Enter the destination fax number. : D You can enter the fax page as a cover sheet, select Yes. In this case, the fax will first transmit only the front side of the first page of shown in the illustration immediately below, select On. The fax will then invert the image of the rear side of - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 71
to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Set the documents you want key. 3 Press the Start key. The documents will be scanned into memory. If the fax is in the Direct Feed Transmission mode, the documents will remain - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 72
Various Functions of this Fax < If you press the Stop/Clear key during a Standby Transmission in the Direct Feed Transmission mode... > a message will appear in the message display in order - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 73
destination numbers using abbreviated numbers, one-touch keys or group dial keys, this fax can automatically transmit the same documents to up to 232 different destinations in a single operation. • During a Broadcast Transmission, documents will be transmitted using the Memory Transmission mode even - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 74
numbers. > If you DO want to enter more fax numbers, return to step 3. > If you are finished entering fax numbers, proceed to step 6. 6 Press the Start key. The documents will be scanned into memory and the transmission operation will begin automatically. If a time for the transmission to begin was - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 75
platen. 3 Enter the destination fax number. :0 Document : Press START key. 4 Press the Start key. The documents will remain in the Document Processor or on the platen, without being scanned, waiting for the transmitting operation to begin. Once the operation currently in progress is completed - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 76
advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 77
Various Functions of this Fax 3 Enter the destination fax number. : T You can enter the fax number using the keypad, abbreviated Time 6 Press the Enter key. The documents will be scanned into memory, and the transmission operation will begin when the appointed time is reached. If the Delayed - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 78
advance, that one-touch key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party's fax to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings 1 Open the cover plate - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 79
Various Functions of this Fax 7 Enter the desired name for the chain dial key. The Information Note 1 If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Perform steps 1 - 3 of Registering New Chain Dial Keys - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 80
the Reset key. The operation panel will return to the initial mode settings. 1 Set the documents you want to transmit. 2 Press the desired one-touch key that was registered as a chain dial key. 3 Enter the other party's fax number. :PMD You can enter the fax number using the keypad, abbreviated - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 81
of this Fax Managing If you want to check the documents that correspond to a specific transmission that is in memory and waiting for transmission, you to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Open the cover plate - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 82
Various Functions of this Fax Force-Starting the Communication You can force-start a communication that Redialing. • If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Open the cover plate to the left and press - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 83
• Deleting fax numbers • Changing fax numbers • Turning Subaddress Communications ON/OFF Note 1 If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Open the cover plate to the left and press the Information - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 84
List TX Time :22:22 10 If you want to add fax numbers, press the S key or the T key to select Add fax number. : Enter Fax No. 13 If you want to designate the communication for this fax number as a Subaddress Communication, press the Sub-Address key. If you DID NOT press the Sub-Address - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 85
symbols "*" and "#". 20 Digits If you DO NOT need to enter a Subaddress Communication password, proceed to step 16. 16 Press the Enter key. If the fax number you entered has already been registered for this operation, an error message will appear in the message display. In this case, press the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 86
. 28 Select whether or not you want to register the new destination fax number for Subaddress Communication. Subaddress communication *On Off 29 Press the Enter 31 If necessary, enter the predetermined Subaddress Communication password. Password: The password can be up to 20 digits in length and - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 87
number you entered has already been registered for this operation, an error message will appear in the message display. In this case, press the Enter key and then proceed to step 33. 33 Select whether or not you want to continue changing destination fax numbers. > If you DO want to continue changing - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 88
Notes • You CANNOT delete a scheduled communication that is in memory waiting to be forwarded to a destination fax. • If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Open the cover plate to the left and press - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 89
the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Set the documents you want to transmit in the Document Processor. Note Manual Fax transmision from the platen is not supported. 2 Pick up the telephone receiver or press the On-Hook - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 90
fax machine. • Auto Fax Reception is the default setting in this fax, so, in order to manually initiate reception, it is usually necessary to change the reception mode to Manual Fax the call is from a fax. > If you hear a fax tone... You are connected to a fax machine. Press the Start key. Fax - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 91
indicator will flash while documents are being scanned or are being received into memory. contained in memory are lost because power to the fax is disconnected or lost, a Power Failure Report will the trouble. (See When One of These Message is Displayed... on page 4-2, and Troubleshooting Tables - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 92
Troubleshooting When One of These Message is Displayed... When any of the toner container and printing is enabled, the documents that were stored in memory will be printed out. Paper Misfeed. Paper has jammed somewhere in the fax machine. Refer to the Basic Edition of the Operation Guide - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 93
service personnel is required. Contact your service representative, an authorized service center or the place of purchase. An error has occurred during a fax transmission or fax reception. Check the error code if you want to continue the current operation. However, the individual communication in - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 94
Troubleshooting Troubleshooting Tables If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase. Problem Check point - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 95
Troubleshooting Problem Check point Procedure I was able to receive a fax, Is Fax Forwarding turned ON? but it was not printed out and the documents are not in memory. Check the Fax to receive the documents again. Is Password Check Reception turned Turn Password Check Reception OFF. ON? Page - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 96
Troubleshooting Problem Check point Procedure I am not able to perform Does the destination party's fax machine If the destination fax ) registered in the destination fax? Is the subaddress and the Subaddress If you think the information you entered Communication password that you IS correct, - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 97
fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically. If the call is from a telephone, the fax FAX/TEL Switching mode. Make sure that the Auto-Rx. indicator is lit. If it is NOT lit, open the cover plate to the left and press the TAD/Manual - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 98
30 seconds, the fax machine will switch to fax reception. (2) Speak with the other party. At the end of the conversation, fax reception can be initiated manually. (See Initiating the Fax Connection Manually (Manual Fax Reception) on page 3-22.) > If the call is from a fax... Fax reception will start - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 99
together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically. If the call is from a telephone with answering machine capabilities is connected to this fax machine. • Refer to the Instruction Manual for the telephone in use for details on recording and - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 100
of times. If the telephone receiver is picked up while the telephone is still ringing, the fax will deal with the call in the same manner as a standard Manual Fax Reception. See Initiating the Fax Connection Manually (Manual Fax Reception) on page 3-22. 2 Your answering machine will answer the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 101
mode utilizes the Distinctive Ring Pattern service available from some telephone companies.With this service, you can use two or more telephone numbers on a single telephone line. As each number is given a different ring pattern, the fax machine is able to differentiate between incoming calls. If - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 102
will ring in the fax machine. Pick up the telephone receiver and speak with the other party. At the end of the conversation, fax reception can be initiated manually. > If the call is from a fax... The bell distinctive to the fax will ring in the fax machine and fax reception will start automatically - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 103
is connected to this fax machine. Changing the Remote Switching Number The factory default setting for the Remote Switching Number is "55", but you can change this if you want. Note 1 If you want to cancel the procedure part way through, press the Reset key. The operation - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 104
perform the following procedure. 1 When a call comes in, the telephone will ring. 2 Pick up the telephone receiver. 3 If you hear a fax tone, use the tone signal capabilities of the telephone to enter the 2-digit Remote Switching Number. The factory default setting for the Remote Switching Number is - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 105
this fax are: Polling Transmission and Polling Reception. Note Since the polling operation is initiated by a call from fax is in the Manual Fax Reception mode. If the fax is in the Manual Fax Reception mode, change to another reception mode. (See Initiating the Fax Connection Manually (Manual Fax - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 106
want to designate any specific fax, do not enter a Polling ID here. If a Polling ID other than "0000" is entered, the receiving fax must be one of our models that has the corresponding capabilities. 7 Press the Enter key. 8 Press the Start key. The documents will be scanned and stored in memory - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 107
length and can 20 Digits include any combination of the numerals 0 - 9 and the Enter Your Password symbols "*" and "#". You do not have to enter a Subaddress Communication password here if you agree in advance with the transmitting party not to use one. If you DO NOT need to enter a Subaddress - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 108
Other Features of this Fax 9 Press the Enter key. If the fax number you entered has already been registered for this operation or too many numbers were entered, an error message will appear in the message display. In this case, press the Enter key and the message - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 109
this case, in order to designate the Subaddress Communication Box and password, special codes are used (in this fax they are called the "Subaddress" and "Subaddress Communication password", respectively). In this way, this fax is able to perform Subaddress-based Confidential Communications and Relay - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 110
Subaddress Communication password for that operation, the receiving party will not need to enter a Subaddress Communication password during the actual reception procedure. What are Subaddress Boxes? By using codes developed for Subaddress-based Communication, more functional fax communications such - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 111
You can register up to 100 Subaddress Confidential Boxes in this fax machine. When registering the subaddress for a Subaddress of the Subaddress Communication password. Note 1 If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 112
Other Features of this Fax 6 Enter the subaddress that you want to use for this Subaddress password. • You CANNOT delete a Subaddress Confidential Box which still contains received documents. • If you want to cancel the procedure part way through, press the Reset key. The operation panel - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 113
Other Features of this Fax 5 Press the Enter key. The information registered the Stop/Clear key. Subaddress Confi Box:# End Subaddress :3244 Password :1111 (2) Press the Enter key. (3) Enter the desired the Reset key. The operation panel will return to the initial mode settings. 5-17 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 114
password, during the transmission procedure. O The receiving party must... register, in advance, the corresponding box (in this fax, called the "Subaddress Confidential Box") in their fax . In this case, press the Enter key and the operation panel will return to the initial mode settings. If you - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 115
is used during a Subaddress-based Communication, but is not required if you agree in advance with the destination party not to use one. Enter Your Password 20 Digits > The password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols "*" and - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 116
the Enter key. If you registered "0000" as the Subaddress Communication password, the documents will be automatically printed out at this point; the procedure and then the operation panel will return to the initial mode settings. If the subaddress you entered is not registered in the fax, an error - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 117
Subaddress Confidential Boxes registered in this fax, a Subaddress Confidential Box List will way through, press the Reset key. The operation panel will return to the initial mode settings Tkey to select Subaddress Box List. Print Report: User Setting List Encryption Box List Subaddress Box List - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 118
Fax to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Set the documents you or the T key to select Scan Original to Conf. Box [Subad. Confid. Box Input]. Enter/Print date from Box: Scan Original to Conf.Box Print Data - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 119
be scanned into memory. If you do select Cancel in step 8, the operation panel will in advance, a Subaddress Box in the their fax, and password to designate and access that Subaddress Confidential Box. Using certain codes (called the "Subaddress" and "Subaddress Communication password" in this fax - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 120
connection. Notes • The fax machine acting as the relay station must have a Subaddress Relay Box registered in advance. (See Registering New of the Subaddress Communication password. Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 121
up to 4 digits in length and can include any combination of the numerals 0 - 9 and the Enter Your Password symbols "*" and "#". If you receive a Subaddress-based Relay Broadcast transmission where your fax will act as the relay station and you have registered "0000" as the Subaddress Communication - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 122
can use the keypad, abbreviated numbers, one-touch keys and chain dial keys to enter the fax number. 15 Press the Enter key. Registration of that Subaddress Relay Box is complete. > If Subaddress Relay Boxes, press the Reset key. The operation panel will return to the initial mode settings. 5-26 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 123
this Fax Modifying with the desired password. • If you want to cancel the procedure part way through, press the Reset key. The operation panel will return on page 5-24, for instructions in regard to each item. Subaddress Relay Box:#01 End Subaddress :3333 Password :3333 (5) After you - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 124
, the number (the 4-digit "Subaddress" in this fax) of the box (called the "Subaddress Relay Box" in this fax) that will receive the documents, as well as its corresponding Subaddress Communication password, be sure to verify that information in advance. The fax number of each relay station can be - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 125
Fax Note 1 If you want to cancel the procedure part way through, press the Reset key. The operation cover plate to the left and press the Sub-Address key. 5 Use the keypad to enter the advance with the destination party not to use one. Password: Enter Your Password 20 Digits > The password - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 126
Relay Box. Notes • If there are no Subaddress Relay Boxes registered in this fax, a Subaddress Relay Box List will not be printed out. • If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Open the cover plate to - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 127
to be saved into memory and automatically forwarded to another fax number that is registered in advance. It is possible to use Subaddress-based Communication to forward the fax reception to the destination fax. Notes • If the Fax Forwarding operation is not successful, the received documents will be - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 128
password here if you agree in advance with the destination party not to use one. If you DO NOT need to enter a Subaddress Communication password, proceed to step 11. 11 Press the Enter key. If there is some problem a time for the Fax Forwarding Fax For'd Time: operation to begin and end. - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 129
Forwarding. Note 1 If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Perform steps 1 - 4 of Registering the Fax Forwarding Information on page 5-31. 2 Press the Enter key. 3 Press the S key or the T key to - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 130
the S key or the T key to select Fax Default and press the Enter key. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the S key or the T key to select Fax Forwarding. Fax Default: Print Report Password Check Comm. Fax Forwarding :Off 4 Press the Enter key. 5 Press - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 131
under each group dial key, you will be able to use the directory to search for their fax number. • If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Open the cover plate to the left and press - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 132
do not have to enter a Subaddress Communication password here if you agree in advance with the other party not to use one. If you DO NOT need to enter a Subaddress Communication password, proceed to step 12. 12 Press the Enter key. If the fax number you entered has already been registered for - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 133
Other Features of this Fax Modifying or Deleting Registered Information Note 1 If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Perform steps 1 - 3 of Registering New Group Dial Keys on page 5-35. 2 Press the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 134
the group name. Notes • If there are no group dial keys registered in this fax, a Group Dial List will not be printed out. • If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Open the cover plate to - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 135
Directory List Program Dial List Group Dial List 5 Press the Enter key. A Group Dial List will be printed out. The operation panel will return to the initial mode settings. If there are no group dial keys registered in the fax, an error message will appear in the message display and then the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 136
Other Features of this Fax Saving Specific Communication Settings as a Single Program (Program Keys) The operational procedures for various types of communication, such as Broadcast Transmission, Polling Reception, etc., can be registered under a one-touch key that will then function as a - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 137
number using an Enter Fax No. abbreviated number or one-touch key that is already designated for Subaddress-based Communication, you can skip steps 13 through 16. 13 If you want to designate this communication as a Subaddress-based Transmission, press the Sub-Address key. > If you pressed the Sub - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 138
password here if you agree in advance with the destination party not to use one. If you DO NOT need to enter a Subaddress Communication password, proceed to step 17. 17 Press the Enter key. If there is some problem keys, press the Reset key. The operation panel will return to the initial mode - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 139
here if you agree in advance with the destination party not to use one. If you DO NOT need to enter a Subaddress Communication password, proceed to step 17. 17 Press the Enter key. If the fax number you entered has already been registered for this operation or too many numbers were entered - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 140
fax number as a Subaddress-based Reception, press the Sub-Address key. > If you pressed the Sub-Address key, proceed to step 14. > If you DID NOT press the Sub-Address Your Password symbols "*" and "#". You do not have to enter a Subaddress Communication password here if you agree in advance with - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 141
Press the Enter key. If the fax number you entered has already been registered for this operation or too many numbers were entered, an error message will appear in the message display. In this case, press the Enter key and the message - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 142
Other Features of this Fax Modifying or Deleting Registered Information Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Perform steps 1 - 3 of Registering New Program Keys on page 5-40. 2 Press the one- - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 143
Using a Program Key 1 Set the documents you want to transmit. Other Features of this Fax 2 Press the desired one-touch key that was registered as a program key. The fax will perform the communication operation according to the registered data. If Press "x" key. appears in the bottom line of the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 144
• If there are no program keys registered in this fax, a Program Dial List will not be printed out. • If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Open the cover plate to the left and press the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 145
to meet specific conditions regarding certain passwords. More specifically, the passwords (Permit Telephone Number and Permit ID) are registered in advance and Password Check Communication is turned ON. No special settings are required during the operation to transmit or receive faxes. When actual - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 146
key or the T key to select Permit Tel No. [Permit tel nr]. Program Fax Parameter: Own Name : Own ID :0000 Permit Tel No. 5 Press the Enter want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Perform steps 1 - 5 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 147
step 2. Registering New Permit IDs Notes • You can register up to 5 numbers as Permit IDs in this fax. • If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Open the cover plate to the left and press the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 148
Other Features of this Fax 8 Use the keypad to enter the desired Permit ID. #1:0000 Permit IDs Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Perform steps 1 - 5 of Registering New Permit IDs - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 149
The operation panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the S key or the T key to select Password Check Comm.. Fax Default - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 150
Enter key. The setting for Password Check Reception is complete. 13 Press the S key or the T key to select End and then press the Enter key. The message display will return to the Fax Default menu. 14 If you are finished making settings, press the Reset key. The operation panel will return to the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 151
, it is necessary for both parties to determine, in advance, the Encryption Key that will be used and register it under a 2-digit Encryption Key ID. Settings in the transmitting and receiving faxes Settings Encryption Key ID Encryption Key Key Code Registered Under the Corresponding One-Touch Key - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 152
be displayed. In this case, press the Enter key and Enter Pin Code using # Key. enter the correct password. Refer to the Advanced Edition of the Operation Guide for your machine for information on the administration password. 5 Press the S key or the T key to select an unregistered Encryption - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 153
Encryption Key that is registered for the corresponding Confidential Box in the receiving party's fax, it is not necessary that the Encryption Key IDs match. For example, if Press the S key or the T key End. 10 Press the Enter key. The operation panel will return to the initial mode settings. 5-57 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 154
of this Fax Modifying or Deleting Encryption Keys Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will displayed. In this case, press the Enter key and Enter Pin Code using # Key. enter the correct password. 3 Press the S key or the T key to - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 155
register up to 15 Encryption Boxes in this fax machine. • The box number that you way through, press the Reset key. The operation panel will return to the initial mode settings. the T key to select Program encryption box [Encryp. Code Box Regist.]. Program: Program Chain Dial Program Subadd.Confi. - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 156
Other Features of this Fax 10 Enter the 2-digit Encryption Key ID (01 - 20) received documents. • If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Perform steps 1 - 3 of Registering New Encryption Boxes - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 157
will return to the initial mode settings. Performing the Operation at the Transmitting Fax Encrypted Transmission is accomplished by dialing with an abbreviated number or one-touch key that has been designated in advance for Encrypted Transmission. Notes 1 2 3 • Encrypted Transmission is possible - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 158
fax, an error will occur and the transmission will not be completed. Performing the Operation at the Receiving Fax operation panel will return to the initial mode settings. 1 Register the Encryption Key agreed to in advance Box on page 5-63.) There are two methods for - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 159
the Reset key. The operation panel will return to the initial mode settings. 1 Open the cover plate to the left and press the Confidential key. 2 Press the S key or the T key to select Prt encryption data box [Encrypt. Code Box Output]. Enter/Print data from Box: Scan Original to Conf.Box Print - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 160
List 5 Press the Enter key. 6 Use the keypad to enter the currently registered administrator password (4 digits). An Encryption Key List will be printed out. If you enter the wrong password, an error message will Enter Pin Code using # Key. be displayed. In this case, press the Enter key and enter - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 161
fax, an Encryption Box List will not be printed out. • If you want to cancel the procedure part way through, press the Reset key. The operation Report: User Setting List Subaddress Box List Encryption Box List 3 Press the Enter key. An Encryption Box List will be printed out. The operation panel - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 162
Edition of to register ID-codes in this fax in advance. the Operation Guide Turning Restricted Access To use Restricted Access for the management Advanced Edition of ON/OFF of fax functions, turn this setting ON. the Operation Guide Setting the Fax Transmission Limit Sets the maximum number - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 163
the administrator password under Restircted Acces, however, it will still be the registered self-station name that is displayed. Sending a Fax under Restricted Access 1 Use the keypad to enter your ID-code. :Confirm Enter Account ID 2 Press the OK key. 3 Perform the desired fax operation. MAR-30 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 164
Report Confirmation Report 4 Press the Enter key. A Restricted Access Report will be printed out at this point. Once print out is completed, the operation panel will return to the ID-code entry screen. O If you use the registered administrator password 1 Open the cover plate to the left and press - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 165
Other Features of this Fax 3 Press the Enter key. 4 Use the keypad to enter the registered administrator password (4 digits). Enter Pin Code using # Key. 5 Press the S key or the T key to select either All Accounts ID or the ID-code (or name) for the desired department. Restr. Job Accounting - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 166
Other Features of this Fax 5-70 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 167
the Result of Transmissions Information for up to 50 of the most recent fax transmissions can be checked in the message display. Note 1 If you you have finished checking the desired information, press the Enter key. The operation panel will return to the initial mode settings. If you press the T - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 168
fax receptions can be checked in the message display. Note If you want to cancel the procedure part way through, press the Reset key. The operation you have finished checking the desired information, press the Enter key. The operation panel will return to the initial mode settings. If you press the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 169
/Lists Printout) The results of your fax communications as well as certain fax-related settings in this machine can be . Print Report: Activity Report Confirmation Report The operation panel will return to the initial mode settings. User Setting List Printing Out a Confirmation Report Print out - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 170
Printing Out a User Setting List Print out this list in order to check the settings made (type of phone line, etc.) and other registered information (self-station name, etc.) in this fax. Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 171
details, listed by department, of all communications occurring under Restricted Access. Set this report to be printed out after related to that communication. When the optional Network scanner is installed on this fax machine, you can have this - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 172
the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the S key or the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 173
turn it ON in advance. (See Preparing Fax Default. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the S key or the T key to select Bulletin Board. Fax Default: Password Check Comm. Fax operation panel will return to the initial mode settings. 7-3 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 174
procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the S key or the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 175
procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the S key or the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 176
designated here, if the call is from a facsimile this fax will switch to fax reception. If other party operation panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 177
) Dial Confirmation enables the prevention of problems associated with mistakenly pressing the wrong one operation panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 178
procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the S key or the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 179
want to perform other setting procedures, select End and then press the Enter key. > If you are finished making settings, press the Reset key. The operation panel will return to the initial mode settings. 7-9 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 180
. The operation panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the S key or the T key to select Scan from DP. Fax Default: Dial - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 181
Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the S key or the T key to select TX/Default. Fax Default: Set Volume Scan from DP TX/Default :Std size :Memory 5 Press the Enter key. 6 Press - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 182
the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the S key or the T key to select Receive Mode [Reception mode]. Fax Default: Scan from ADF TX/Default Receive Mode :Std size :Memory :Fax Recept 5 Press the Enter - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 183
out, it is necessary to turn this function ON in advance. Notes • If a received page is split and printed operation panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 184
The operation panel will return to the initial mode settings. 1 Pres the System Menu key. 2 Press the T key to select Fax Default. 3 Press the Enter key. 4 Press the S key or the T key to select PaperFeed Sel. 5 Press the Enter key. System Menu / Counter Machine Default Printer Default Fax Default - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 185
3rd. Cassette 7 Press the Enter key. The setting for Paper Feed Selection is complete. If you are finished making settings, press the Reset key. The operation panel will return to the initial mode settings. 7-15 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 186
procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the S key or the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 187
to call for service, it is possible for our service center computer to access the fax directly over the telephone line and check its status and other information about the trouble. Notes • To use Remote Diagnosis, it is necessary to enter into a contract with an authorized service center in advance - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 188
to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Open the cover key or the T key to select Program Fax Parameter. Program: Program encryption box Program Encryption ID Program Fax Parameter 3 Press the Enter key. 4 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 189
procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the S key or the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 190
procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the S key or the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 191
operation panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. 3 Press the Enter key. 4 Press the S key or the T key to select Duplex RX [2-sided RX]. System Menu / Counter Machine Default Printer Default Fax Default Fax Default - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 192
Optional Equipment Optional Memory By adding 32 MB of optional memory, the amount of memory available for Bitmapping will be increased and you will thus be able to transmit and receive documents using the Ultra fine resolution mode. In addition, you will be able to store a greater number of - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 193
various applications • How to perform the various settings • How to perform Network FAX Transmission • How to perform Network FAX Reception • How to use the Address Book • How to use the Address Editor for Fax Opening the On-Line Manual Perform the following procedure in order to open the On-Line - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 194
100 BASE-TX or 10 BASE-T) to the fax machine. See page 9-3. Hub PC (2) Procedure on the fax machine Perform the basic settings (Network FAX Reception setting, setting for saving the documents for transmission, file type setting) on the fax machine. See page 9-4 ~ page 9-6. (3) Procedure on the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 195
switch of the fax machine OFF (O). Network FAX Settings (Option) Important! 2 Always make sure to turn the power switch of the fax machine OFF (O) before connecting the network cable. Insert the connector of a shielded Ethernet 10BASE-T or 100BASE-TX cable into the scanner interface connector on - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 196
Counter Machine Default Printer Default Fax Default 3 Press the Enter key. 4 Press the S key or the T key to select NW-FAX RX. Fax Default: 2 in 1 RX Fax Bulk RX NW-FAX RX :Off :Off :On(Off) 5 Press the Enter key. 6 Press the S key or the T key to select whether to turn Network FAX Reception On - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 197
Scanner File Utility is installed) or not. Note If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default. System Menu / Counter Machine Default Printer - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 198
Scanner File Utility is installed). The document can be saved as a PDF file or a TIFF file. Note If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Press the System Menu key. 2 Press the T key to select Fax Default - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 199
the left and press the Print Report key. 2 Press the S key or the T key to select NWF Set List. Print Report: Confirmation Report User Setting List NWF Set List 3 Press the Enter key. A Network FAX Settings List will be printed out. The operation panel will return to the initial mode settings. 9-7 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 200
Network FAX Settings (Option) 9-8 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 201
MB 4 MB Activity Report, Confirmation List, User Setting List, One-Touch Key List, Abbreviated Dial List, Telephone Directory List, Program Dial List, Group Dial List, Encryption Key List, Restricted Access Report Memory (32 MB), Network scanner * Specifications are subject to change without notice - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 202
charts represent the flow of the message display when the various "function" keys are pressed on the operation panel. Refer to this chart as a reference when operating the fax. Register key Abbreviated Numbers One-Touch Keys Program Keys Group Dial Keys Chain Dial Keys Subaddress Boxes Encryption - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 203
NW-FAX Reception *1 TX Document Save *1 File Format *1 Remote Diagnosis ON/OFF Fax Reception Size Bulk Fax Reception ON/OFF *1: Only available when the Network scanner is installed. *2: Only available when the Duplex Unit is installed. Reference Information Activity Report Restricted Access Report - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 204
TAD, Manual Fax Reception and Auto Fax Reception Modes Memory Tx. key Switching Between the Memory Transmission and Direct Feed Transmission Modes Sub-Address key Selecting Subaddress-based Communication Alternate Display key Verification of operation status when using the Dual Access function - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 205
(Inch version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 206
version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case. 10 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 207
bps, the "U" in the error codes noted below will change to an "E". CODE Busy Stopped U00300 U00420 U00462 U00600 U00690 fax has run out of recording paper. Check with the destination party. Connection was made on a call was interrupted due to trouble with the other party's fax unit. Check with the - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 208
initial transmitting station perform the transmission operation again. Polling Reception was attempted, but was unsuccessful because no documents had been placed in advance in the transmitting party's fax. Check with the transmitting party. The destination fax is one of our models and a Subaddress - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 209
, but was unsuccessful because Password Check Communication was turned ON in your unit and the necessary password did not match. Check with perform the transmission operation again. A reception from a Subaddress Box was attempted, but was unsuccessful because the memory in your fax machine has - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 210
Address Book ...2-30 Searching with the Address Book 2-30 Using the Address Book 2-30 Administrator Password 1-13 Auto Clear function ...1-14 Auto FAX setting ...7-7 Document Number ...1-14 Document Processor 1-2, 2-3 Dual Access function 1-17 Duplex RX setting ...8-1 Duplex Transmission ...3-1 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 211
Confidential Box 5-22 Error Code Tables ...10-7 Error Messages ...4-2 F Fax bulk reception setting 7-20 Fax Forwarding ...5-31 Modifying Registered Fax Forwarding Information 5-33 Registering the Fax Forwarding Information 5-31 Turning Fax Forwarding ON/OFF 5-34 Fax Paper Feeding Tray setting - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 212
Network FAX functions [option 1-16, 9-1 Network FAX Settings List 9-7 Number of Rings setting (Auto Fax Reception 7-4 Number of Rings setting (FAX/TEL Switcing 7-6 Number of Rings setting (TAD Reception 7-5 O On-line Manual setting 7-18 Restricted Access ...5-66 Restricted Access Report 5-68 - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 213
5-30 T TAD Reception ...5-5 Troubleshooting ...4-1 TTI setting ...1-8 Turning Network FAX Reception ON/OFF 9-4 Turning Password Check Communication ON/OFF 5-53 Turning the Save Transmitted Documents Function ON/OFF 9-5 TX Mode/Default setting 7-11 U User Setting List ...6-4 V Volume setting - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 214
REN is separately shown on the label. 5. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 215
network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8. This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line service is subject to state tariffs. Contact the state public utility FAX - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 216
. 4. Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. SAVE THESE INSTRUCTIONS IMPORTANTES MESURES DE SECURITE Certaines mesures de sécurité doivent être prises - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 217
CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 218
REMARQUE De l'ozone est libéré pendant le processus d'impression, mais en quantité insuffisante pour provoquer un quelconque effet toxique sur la santé. Si toutefois le télécopieur est utilisé pendant une période prolongée dans une pièce mal aérée ou si vous tirez un nombre extrêmement important de - Kyocera KM-2550 | Fax System (L) Operation Guide - Page 219
- Kyocera KM-2550 | Fax System (L) Operation Guide - Page 220
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