Kyocera KM-3530 Scan System B Operation Guide (Functions) Edition
Kyocera KM-3530 Manual
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- Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 1
Operation Guide Click on the button to jump to the desired section. Using the Scanner Function Sending Scanned Image Data to Your Computer Sending Scanned Image Data by Email Using TWAIN Capabilities Adding File Information to Scanned Image Data - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 2
Internet Web browser See page 2-1 Creating destination folders Scanner File Utility See page 3-4 Sending scanned image data Use the scanner to designate a destination and have scanned image data sent directly to that location. i * Network settings as well as the sender and destination address - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 3
destination and have scanned image data sent directly to that location. * Network settings as well as the sender and destination address registration procedures can be accomplished at the scanner itself. For information on these procedures, refer to the of this Operation Guide. ii - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 4
settings In order to use the TWAIN source it is necessary to make certain scanner-related settings. Settings related to the TWAIN source See page 3-99 Starting the scanning operation Use the TWAIN source to initiate the scanning operation. Scanning with the TWAIN source See page 3-104 iii - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 5
File Utility See page 3-4 * You can also use the scanner's operation panel to make network settings, designate the location to save the data, and register your (the sender's) name. Adding File Information to Scanned Image Data The scanner's operation panel is used to designate the destination - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 6
Microsoft Corporation of America and other countries. • Windows Me and Windows XP is a trademark of Microsoft Corporation. • Ethernet other countries. All other company and product names contained in this Instruction Handbook are trademarks or registered trademarks of their respective companies. The - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 7
Data by Email (Send E-mail ii Using TWAIN Capabilities (TWAIN iii Adding File Information to Scanned Image Data iv Trademark Information v Contents ...vi Section 1 What is the Network Scanning System 1-1 1-1 Outline ...1-2 1-2 Using the Scanner Utilities CD-ROM 1-3 1-2-1 Contents of the CD-ROM - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 8
1-18 (3) Output by page function ("Output by page 1-18 (4) Continuous scanning function ("Continuous scanning 1-19 (5) Filing mode ("Auto selection 1-19 (6) Default file name ("File name input 1-19 (7) Full scanning ("Border erase mode 1-20 (8) Centering ("Centering/Image shift mode 1-21 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 9
Index of Objectives 2-3 2-3 Cautions ...2-4 2-3-1 If you are having trouble connecting to the scanner from a Web browser 2-4 2-3-2 If a message appears which Setting ...2-11 2-6-1 Setting Conditions 2-11 2-6-2 System Basic Setting 2-12 2-6-3 Scanner Setting 2-16 2-6-4 Sender List 2-18 vii - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 10
2-6-5 Reset ...2-21 2-7 Scan to PC Setting 2-22 2-7-1 Destination List 2-22 2-8 Send E-mail Setting 2-29 2-8-1 E-mail Basic Setting 2-29 2-8-2 Destination List 2-32 viii - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 11
the Scanner File Utility 3-8 3-2-4 Initial Dialogue Box for the Scanner File Utility 3-9 (1) Accessing the Initial Dialogue Box for the Scanner File Utility ....... 3-9 (2) Contents of the Initial Dialogue Box for the Scanner File Utility ..... 3-10 3-2-5 Destination Folders for Scanned Data - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 12
3-2-6 Saving Scanned Data as a File 3-23 (1) Outline of the Procedure 3-23 (2) The File Name 3-24 (3) The Image Data 3-25 (4) If an Error Occurs when Writing Data to the Hard Disk 3-25 x - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 13
screen 3-31 (1) Scanner address settings 3-32 3-3-6 Scanner Search 3-34 3-3-7 Password Entry (when connected to the scanner 3-36 3-3-8 System Setting 3-37 (1) System Basic Setting 3-37 (2) Administrator Tab 3-40 (3) Change Password 3-41 (4) Default Setting 3-42 (5) Sender (User) List - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 14
3-3-11 Tool Bar 3-60 3-3-12 Importing Data from Address Editor 3-61 (1) Importing Address Data into the Sender (User) List and Destination List (for the Send E-mail and Scan to PC functions 3-61 (2) Making the corresponding field settings 3-63 (3) Checking Information to be Imported 3-64 3-3-13 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 15
to or deleting destinations from a destination group for the Send E-mail function 3-81 (6) Destination List for the Scan to PC function 3-83 (7) Registering and editing destination information for the Scan to PC function 3-85 (8) Registering and editing destination group information for the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 16
or changing password of a destination group for the Scan to PC function 3-89 (10) Adding destinations to or deleting destinations from a destination group for the Scan to PC function 3-90 Importing an Address Data File 3-92 (1) Importing from Address Book 3-92 (2) Importing a csv file 3-94 xiv - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 17
Scanning an Image 3-104 (1) Starting the scanning operation at your computer 3-104 (2) Starting the scanning operation at the scanner 3-104 3-5-7 Main Dialogue Box 3-105 3-5-8 Changing the Scanner 3-120 (3) Setting the IP Address 3-120 (4) Setting the Administrator's Password 3-122 xv - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 18
Accessing the Setup Dialogue Box 3-129 (2) Contents of the Initial Dialogue Box 3-130 (3) The Setup Dialogue Box 3-131 3-7-5 Setting Up the PDF Keyword Assist Option 3-132 Supplemental: Making Settings related to the 'Access according to sender name' option 3-140 Appendix A Error Codes A-1 xvi - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 19
1 Section What is the Network Scanning System? Page 1-1 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 20
User's Guide included on the TWAIN-compatible application CD-ROM for information regarding to how to use the TWAIN-compatible application. This On-Line Manual contains explanations regarding the functions of the utility programs that are included on the Scanner Library CD-ROM (Scanner File Utility - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 21
1-2 Using the Scanner Utilities CD-ROM Included on the Scanner Utilities CD-ROM is the 4 other scanner utilities (Scanner File Utility, Address Editor, Address Book,DB Assistant and TWAIN source) as well as an On-Line Manual. In order to use this Network Scanning System, it will be necessary for you - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 22
1-2 Using the Scanner Utilities CD-ROM 1-2-1 Contents of the CD-ROM The contents of the Scanner Utilities CD-ROM that you can access are displayed as selectable items in the Main Menu screen. Page 1-4 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 23
list can be easily registered into all of these scanners. Network settings as well as scanner default settings can also be made using the Address Editor utility. This utility should be installed in one computer on the same network as the scanner. (Refer to page 3-26.) • Scanner File Utility - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 24
to make settings not only for printing but those related to the scanning network as well. (Refer to page 3-115.) (4) Documents This item allows you to view the On-Line Manual for the software that is included on the Scanner Utilities CD-ROM (Refer to page 1-7.) (5) Select Language This item lets you - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 25
1-2 Using the Scanner Utilities CD-ROM 1-2-2 On-Line Manual The On-Line Manual that is on this Scanner Utilities CD-ROM is prepared in a PDF (Portable Description File) format and can only be viewed using the Adobe Acrobat Reader application. Thus, prior to reading the On-Line Manual, you will first - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 26
an explanation of the scanning functions of your copier. Make the appropriate settings according to your scanning needs. For more detailed information regarding the setting procedures for the functions in each different scanner, refer to the of your Operation Guide. Basic settings - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 27
1-3 Using the Scanner Function Image quality settings Scanning density Original image quality JPEG level set Adjusts the density of the scanned image to a desired value. Sets the appropriate image quality mode in order to have the image processed according to the specific type of original being - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 28
Using the Scanner Function Other settings Output by page Continuous scanning Auto selection File name input Full scanning Centering With this mode, the original is scanned and a file is created See page and sent for each individual page of the scanned original. 1-18 After scanning one original - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 29
use. The following symbols indicate the transmission modes and types of copiers under which that particular function can be used. Transmission mode symbols Send to PC Send E-Mail TWAIN (the Waiting Scan checkbox is selected) .......... Symbols for functions that are only available in monochrome - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 30
specifications: Auto, A3, Computer Form (11" x 15"), B4, Folio, A4, B5, A5 and B6 * 11" x 8-1/2" is also available in monochrome copiers. * Factory default setting: Auto • Custom original size ("Input size") Align the original with the left-rear portion of the platen and select the desired scanning - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 31
. • Metric specifications: Auto, A3, B4, Folio, A4, B5, A5 and B6 * Factory default setting: Auto * 11" x 8-1/2" is also available in monochrome copiers. * This setting is not available when the original size is custom selected. * When you select a scanning resolution of 600 dpi, it is not possible - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 32
Sets the desired format of the image file. Monochrome copiers "Black & White" ..... TIFF, PDF "Full Color JPEG, PDF-JPEG, TIFF-JPEG "Gray JPEG, PDF-JPEG, TIFF-JPEG * The original is scanned and a file is created and sent for each individual page of the scanned original when you set JPEG format for - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 33
of the machine's copier functions.) • "Original Image Type" (manual switching) (2) Original type selection ("Original image quality") Sets the appropriate image quality mode in order to have the image processed according to the specific type of original being scanned. Photo mode Select this - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 34
Scanner Function (4) Color mode selection ("Color mode") Sets the desired color mode. • "A.C.S" (Auto Color System) ... Automatically determines whether the original is a black and white or a color original and selects the appropriate mode for scanning. • "Full Color Performs full color scanning - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 35
be scanned separately. You can select the binding method when using a monochrome copier. "1 side" ..... Select this setting when you want to scan will be scanned first and then the right page. • "Right" • "Left" * Set book-type originals with their top edge towards the rear of the scanner. * - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 36
the Scanner Function (2) Border erase mode ("Erase") With this mode, you can erase the dark shadows and lines that appear when scanning is scanned and a file is created and sent for each individual page of the scanned original. If this function is set to "off" when scanning multiple originals - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 37
14" and 8-1/2" x 11" • A3 and A4 • B4 and B5 (6) Default file name ("File name input") In the initial mode, the default file name will be set automatically. Change the file name manually as necessary. * This function is only available with scanners that possess a touch panel. Page 1-19 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 38
so on, this function is set to "ON". If this function is set to "ON" in the initial mode, all of the originals will be scanned with "Full scanning". * Factory default setting: OFF * If this function is set to custom original size (type) under "No - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 39
Scanner Function (8) Centering ("Centering/Image shift mode") When the ratio for the length and width of the scan image does not fit, it may cause the margin being enlarged. With this mode, you can center the image on the scanning be scanned will be centered on scanning image. * Factory default - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 40
data. 1. Press the default (*) key on the scanner's operation panel and then access the System Basic screen on the touch panel. Refer to "(3) Making settings from the touch panel" on page 2-2 of the Set-Up Edition of your Operation Guide for the procedure on accessing the System - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 41
carried out regardless of the data volume, touch the "Off" key. Touch the "Close" key to register the change to that setting. * The factory default setting is "On". * Some application software does not allow the use of compressed and non-compressed files in the same folder. Select "Off" for - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 42
2 Section Making Settings from a Web Browser Page 2-1 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 43
2-1 WebPage Functions The WebPage Functions interface enables the management of certain scanner functions using standard Internet Web browser software. Performing such tasks as changing network settings and basic scanner settings, in addition to performing settings related to email and data - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 44
2-13 Set the administration password Contains explanations on the administration password that must be entered whenever you access the WebPage Functions interface. Change scanning- Contains explanations on settings for scanning images, related default settings for the scanner such as the type - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 45
are having trouble connecting to the scanner from a Web browser... If you are trying to make settings related to the Scanner interface Card or to utilities in the scanner itself from a Web browser and those settings are not being applied properly regardless of the fact that the network settings in - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 46
Start up your Internet Web browser software. 2. Type the IP address or host name of the Scanner Interface Card into the address field. 3. Press the Enter key on your computer keyboard. 4. The home page for WebPage Functions will appear. *The acual windows will differ depending upon the mdel of your - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 47
the WebPage Functions Interface 5. If the administration password has been registered, the following dialogue box will appear when you click on one of the setting links in the menu frame, such as System Basic Setting. In this case, type in the correct password and click on the OK button. Page 2-6 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 48
2-5 The Home Page The home page is constructed of 3 different frames. • The top frame Displays the IP address of the Scanner Interface Card and the status of the scanner. (Refer to page 2-8.) The top frame The menu frame The main frame • The menu frame Allows selection of various settings - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 49
Interface Card and the status of the scanner. • Displays the IP address that is registered for the Scanner Interface Card. • If the scanner is in a "Ready" state, "O OK" will be displayed under Scanner Status. • If the scanner is not "Ready", "O OTHER" will be displayed - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 50
• System Basic Setting For making network-related settings. • Scanner Default Setting For making the default settings for the main functions of the scanner. • Sender (User) List For registering the list of those users who will be allowed to use the network scanning functions (Send E-mail and Send - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 51
Displays the MAC (Medium Access Control) address of the Scanner Interface Card. • Scanner Firmware Displays the firmware version of the scanner. • Network Firmware Displays the firmware version of the Scanner Interface Card. • Color Profile(only available color scanners) Displays the file name of - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 52
access the settings related to either the Scanner Interface Card or to the scanner itself. • The administration password can be changed through the Administrator item under System Basic Setting. There is no password registered in the factory default settings for the Scanner Interface Card. Page 2-11 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 53
click on the Registration button after you have completed the desired settings. Network • Host Name Register the host name of the scanner (up to 32 single-byte characters) in this field. • IP Address Register the IP address of the Scanner Interface Card in this field in the following form: XXX.XXX - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 54
2-6 System Setting • Subnet Mask Register the subnet mask of the Scanner Interface Card in this field in the following form: XXX.XXX.XXX.XXX • Default Gateway Register the default gateway of the Scanner Interface Card in this field in the following form: XXX.XXX.XXX.XXX • DHCP/BOOTP The DHCP and - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 55
• WINS Server (Pri.) When WINS (Windows Internet Name Service) is used to resolve the IP address of the selected settings registered in the Scanner Interface Card. • Reset button Click on this button to return all of the settings back to their factory default values. • DB Assistant Type the IP - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 56
password into this filed. • New Password If you want to change the administration password, type a new password into this field (up to 8 characters). * The password that you register here is NOT related to the 4-number password that is required in order to access the Network screen in the scanner - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 57
2-6 System Setting 2-6-3 Scanner Setting Default settings related to scanning in images at the scanner are performed under this item. You can also make settings related to certain scanning conditions and the default file name (for saving scanned data). Page 2-16 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 58
: 600 dpi, 400 dpi, 300 dpi and 200 dpi • File Type Sets the file format in which scanned data will be saved: TIFF, PDF and JPEG (Only available in Color Copiers) • JPEG Quality (Only available in Color Copiers) Sets the JPEG Quality. 1 (Low) / 2 / 3 (Middle) / 4 / 5 (Hight) • Output Color - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 59
2-6 System Setting 2-6-4 Sender List You can register the list of those users who will be allowed to use the network scanning functions (Send E-mail and Send to PC). • Sender (User) List Click on this item when you want to access the Sender (User) List screen where you can register, confirm and edit - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 60
Setting • Registration Number The number that was selected in the Sender (User) List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself. • Registration - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 61
page without clicking on the Registration button, any settings that have not been properly registered will be deleted. • Reset button Click on this button to return all of the settings back to their factory default values. • Delete button Click on this button to delete the displayed user. Page 2-20 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 62
If you click on any Reset button, a coresonding confirmation windows, will restart the scanner board or returned its settings to their factory default values. • Restart Networking Only Restarts the scanning operation. • Set All Network Settings to Factory default Initializes all previous settings - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 63
You can send scanned image files to a folder on a computer that was designated in advance, when you use the Scanner Interface Card. This Settings. 2-7-1 Destination List • Destination List (PC) Click on this item when you want to access the destination address registration screen where you can - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 64
2-7 Scan to PC Setting • Class The registration type (single or group) is displayed here. : Displayed for group registration : Displayed for single registration • Registration Name The registered - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 65
2-7 Scan to PC Setting • Destination Registration (PC) You can select the registration type (single registration or group registration). If you click on the Single Regist. or the Group Regist. button, the corresponding Registration and Editing screen will appear. Page 2-24 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 66
2-7 Scan to PC Setting • Destination Registration (PC) [Single Registration] You will be able to register and edit registration names, destination computers and destination "save numbers" for each folder. • Registration Number The number that you selected from the Destination List will be displayed - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 67
2-7 Scan to scanner. If you move to the next page without clicking on the Registration button, any settings that have not been properly registered will be deleted. • Reset button Click on this button to return all of the settings back to their factory default values. • Delete - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 68
Scan to PC Setting • Destination Group Registration (PC) You will be able to register and edit information for groups of destination computers. Choose the destinations that you want to register as a group and click on the checkbox next to the desired number. Type the registration name and password - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 69
settings registered in the scanner. If you move to the next page without clicking on the Registration button, any settings that have not been properly registered will be deleted. • Reset button Click on this button to return all of the settings back to their factory default values. • Delete button - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 70
2-8 Send E-mail Setting The following explains the various settings for sending scanned images by email to a computer. 2-8-1 E-mail Basic Setting Make basic settings related to sending email (scanned data) here. IMPORTANT! BE SURE to click on the Registration button after you have completed the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 71
2-8 Send E-mail Setting • Item 1. Transmission Domain Setting .... Select from among Non-restricted sending, Permitted destination domain names, and Restricted destination domain names. * If you select Non-restricted sending, there will be no restriction under the Send E-mail function in regard to - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 72
Click on this button to have all the selected settings registered in the scanner. If you move to the next page without clicking on the Registration button, any settings that have not been properly registered will be deleted. • Reset button Click on this button to return all of the settings back to - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 73
2-8 Send E-mail Setting 2-8-2 Destination List • Destination List (E-mail) Click on this item when you want to access the destination address registration screen where you can register, confirm and edit information for up to 100 (No. 001 to No. 100) destination addresses. * If a registration name - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 74
the number for which you want to register or edit information in order to access the corresponding Destination Registration (E-mail) screen. • Class The registration type (single or group) is displayed here. : Displayed for group registration : Displayed for single registration • Registration Name - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 75
2-8 Send E-mail Setting • Destination Registration (E-mail) You can select the registration type (single registration or group registration). If you click on the Single Regist. or the Group Regist. button, the corresponding Registration and Editing screen will appear. Page 2-34 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 76
2-8 Send E-mail Setting • Destination Registration (Single) You will be able to register and edit registration names and destination email addresses for each number. Page 2-35 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 77
in the destination list (E-mail) and in the scanner's operation panel. scanner. If you do not click on the Registration button, any information that has not been properly registered will be deleted. • Reset button Click on this button to return all of the settings back to their factory default - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 78
2-8 Send E-mail Setting • Destination Group Registration (E-mail) You will be able to register and edit information for destination groups (E-mail). Choose the destinations that you want to register as a group and click on the check box next to the number. Type the registration name and click on the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 79
list it is that you are registering or editing information for and this number cannot be edited itself. • Registration button Click on this button to have all the selected settings registered in the scanner Reset button Click on this button to return all of the settings back to their factory default - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 80
3 Section Additional Utilities Page 3-1 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 81
Scanner File Utility The Scanner File Utility is used for sending graphic image data that is prepared by the scanner to a designated folder on a computer. This utility scanning operation with a TWAIN-compatible application and having that scanned image displayed in that application. The scanned data - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 82
address. This tool enables you to use the same procedures to manage the network settings for our printer and scanner models. * Refer to pages 3-115 through 3-122. DB Assistant By adding file information to the scanned image data file, the DB Assistant function lets you search for the corresponding - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 83
to register in advance the desired destination folder and folder password. After that, you only need to perform the appropriate procedure at the scanner and the scanned image data will be saved into the designated folder. * In order to use the Scanner File Utility, it is necessary for you to use the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 84
image data in a computer using the Scanner File Utility. Network Manager 2 Use the Address Editor, Address Book or a Web browser to register the destination computer. Scanner Destination Computer 3 Scan the original. 1 Use the Scanner File Utility to designate the destination folder. 5 The - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 85
3-2 Scanner File Utility 3-2-2 Computer Environment • Hardware IBM PC/AT or compatible • Interface 10BASE-T or 100BASE-TX • OS Windows NT 4.0 (Service Pack 5), Windows 2000, Windows 98 (Second Edition), Windows 95 (OSR2), Windows Me and Windows XP Page 3-6 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 86
and Uninstallation (1) Installing the Scanner File Utility 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The following window will appear. * In order to access the Main Menu, refer to "1-2 Using the Scanner CD-ROM" on page 1-3. 2. Click on Scanner File Utility. Page 3-7 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 87
3-2 Scanner File Utility 3. Follow the instructions indicated in the wizard to continue the installation procedure. * During the installation, the following window will appear to add the following components. Select the following components when you want to add the following system connection - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 88
in the Task Bar. The initial dialogue box for the Scanner File Utility will appear. • When the Scanner File Utility is NOT running... Click on Start in the Windows Task Bar and then select Program -> Scanner User Software -> Scanner File Utility in that order from the successive menus. An icon that - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 89
File Utility 5 2 1 3 4 7 8 6 9 1. Status field Displays the current status of the scanner. 2. OK button Click on this button when you want to close the initial dialogue box. 3. Setup button Click on this button when you want to designate a new destination folder for receiving scanned - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 90
when you want to quit the Scanner File Utility. 5. Details button Displays the list of connected scanners. (A maximum of three) 6. Received file list field .... Displays the list of received files. 7. Open File button Open the selected file from the list. 8. Open Folder button ........ Opens the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 91
3-2 Scanner File Utility 3-2-5 Destination Folders for Scanned Data (1) The Setup Dialogue Box When you want to select a new destination folder for receiving scanned data, or when you want to change settings or set a security password for any of the currently registered folders, click on the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 92
remove the designation of any folder as a destination folder for receiving scanned data. 4. No. column Displays the designated number of the , the icon that is displayed in the Windows Task Bar whenever the Scanner File Utility is running will turn yellow as well in order to indicate that status. - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 93
3-2 Scanner File Utility 8. Reception notice checkbox Displays the notice on the screen when new image data is saved as a file. *Put a check mark in this checkbox if you want to receive notice whenever scanned data has been received into your folder. Click on "Open" button when you want to appear - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 94
3-2 Scanner File Utility (2) Designating a New Destination Folder for Receiving Scanned Data When you want to designate a new destination folder for receiving scanned data, click on the New button in the Setup Dialogue Box. The Folder Setting Dialogue Box for making the corresponding settings will - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 95
3-2 Scanner File Utility 2. Click on the Browse button to the right of the Folder field in order to select the new folder that you want to use as a destination folder for receiving scanned data. The Select Folder Dialogue Box will appear. * You may also select the desired folder by typing the path - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 96
3-2 Scanner File Utility 3. You can designate a password for the folder that you want to designate for security purposes. If you want to set a security password for that folder, click on "Password Setting" button and type the desired password directly into the "Folder Password" field (Up to 8-digit - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 97
3-2 Scanner File Utility 6. You can also designate a program for the folder that you want to system connect in the "System Connection Program" field. If you want to designate the following system connection program for the Image to be scanned, this step is indispensable. * The designation of DB - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 98
3-2 Scanner File Utility (3) Changing Settings for a Registered Destination Folder When you want to change the settings of a destination folder currently registered to receive scanned data, select the folder you want from among the displayed list and then click on the Edit button in the Setup - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 99
3-2 Scanner File Utility 2. If you want to change the security password for that folder, click on the "Password Setting" button. "Password Setting" will appear. Type the currently registered password into the "Old Password" field. 3. Type the new password that you want to register directly into the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 100
3-2 Scanner File Utility 5. If you want to change a comment about that folder, type the desired Program" field, follow the corresponding procedure described in "(2) Designating a New Destination Folder for Receiving Scanned Data" on page 3-15. 7. Click on the OK button. The selected folder will be - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 101
3-2 Scanner File Utility (4) Removing a Destination Folder Designation Perform the following procedure when you want to remove the designation of any folder as a destination folder for receiving scanned data. 1. In the Folder field of the Setup Dialogue Box, click on the folder that you want to - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 102
Dialogue Box for the Scanner File Utility" on page 3-9 and start up the utility. 2. Set the original that you want to scan into the scanner. 3. On the scanner's operation panel, select the destination computer that you want to save the scanned data into. 4. If a security password has been registered - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 103
"999". • suffix Refers to the suffix that is added automatically by the Scanner File Utility based on the file format of the saved file. IMPORTANT! If the file name that is automatically assigned to a file is exactly the same name as a file that already exists in the same folder, the pre-existing - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 104
3-2 Scanner File Utility (3) The Image Data • File format Supports TIFF and PDF* formats. * Using PDF Convert Library by HyperGEAR, Inc. • Image data size Standard sizes: A3, A4, A5, B4, B5, B6, 11" x 17", 8-1/2" x 11", 8-1/2" x 14", 5-1/2" x 8-1/2"; 11" x 15" and Folio Custom - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 105
well as selecting the network settings, initial settings for the scanning functions, etc. This utility should used by the administrator when managing information in the Address Book, etc. If there are multiple scanners allowing the use of the Address Editor, the same destination list can be easily - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 106
(1) Installing the Address Editor 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. * In order to access the Main Menu, refer to "1-2 Using the Scanner CD-ROM" on page 1-3. 2. Click on Address Editor. 3. Follow the instructions indicated in the wizard to continue the installation - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 107
3-3 Address Editor (2) Uninstalling the Address Editor Use the "Add/Remove Programs" function in Windows to uninstall the Address Book. Page 3-28 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 108
3-3-4 Running Address Editor 1. Start up Address Editor. * Click on Start in the Windows Task Bar and then select Program -> Scanner User Software -> Address Editor in that order and the Address Book will start up. 2. The screen for the Main Menu of the Address Book will appear. 1 2 3 4 Page 3-29 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 109
for easy execution of tasks such as writing new or edited data to the scanner, etc. 3. Menu Area Enables actual selection of items such as scanning and Send E-mail related settings. 4. Work Area Displays the settings window for the selected item and allows you to make the desired settings. Page - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 110
Address Editor 3-3-5 Editing Data Selection screen Select the Address Editor data that you want to edit. You can then connect to the scanner and edit or register the setting data directly in the scanner, or create and edit setting data without being connected to the scanner. In the latter case, once - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 111
.......... Type in the address (host name or IP address) of the scanner that you want to connect to into this field. The addresses corresponding to the last 10 times a scanner was connected to can be accessed in the drop-down list. * Type in a maximum of 32 single-byte characters for the host - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 112
Address Editor data. * If a scanner address has been designated, the connection will be made to that scanner and the settings data downloaded from there. * If you selected the new data radio button for the Offline Edit setting, a new data file that contains the default information will be opened - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 113
Box enables you to search for a specific scanner over the network. * A scanner search will only display a list of those scanners that respond within a predetermined period of time. The Scanner Search function is not supported under Windows 95. 1 2 3 4 5 7 6 1. IP address Displays the IP - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 114
message Indicates the current status or result of the scanner search operation. 6. Scanner Address Displays the scanner address for the scanner that is clicked on in the list. • A scanner address can be selected from among the drop-down list of the addresses corresponding to the last 10 times - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 115
" on page 3-41 for information on setting the administrator's password. 1. Scanner Address .......... Displays the IP address of the scanner that your computer is currently connected to. 2. Password Type the administrator's password for the scanner that your computer is connected to into this field - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 116
3-3 Address Editor 3-3-8 System Setting Make basic scanner settings. (1) System Basic Setting Lets you make settings related to your network connection, such as the scanner's IP address. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Page 3-37 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 117
Default Gateway Type the default gateway of the Scanner Interface Card in this field in the following form: XXX.XXX.XXX.XXX * This is used for transmitting packets to another network field. 12. WINS Server (Pri When WINS (Windows Internet Name Service) is used to resolve the IP address using the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 118
3-3 Address Editor 13. WINS Server (Sec.) ....... Type the IP address of the secondary WINS server in this field in the following form: XXX.XXX.XXX.XXX 14. Scope ID Register the scope ID in this field. 15. SMTP Server name ....... Type the IP address of the SMTP server in this field in the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 119
Address Type the administrator's email address of the in this field. * The email address can be up to 64 single-byte characters in length. 2. Change Password button Click on this button to set the administrator - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 120
Address Editor (3) Change Password Sets the administrator password. 1 2 1. New Password Type a new password into this field. * The administrator password can be up to 8 single-byte characters in length. 2. Confirm new password Type the same password as you did in the New Password field in here in - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 121
Address Editor (4) Default Setting Lets you change default settings for using the scanner functions of your copier. * Perform the Black and White mode settings if you have a monochrome copier, and the Color/Mono- chrome (Gray) mode settings if you have a color copier. 1 4 2 5 3 6 7 8 9 Page - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 122
/Monochrome (Gray) mode> 4. Resolution You can select from among the following 4 scanning resolutions: 200 dpi, 300 dpi, 400 dpi and 600 dpi 5. File Type Sets the file format at which scanned data will be saved: JPEG, TIFF or PDF 6. JPEG image quality ...... You can select the quality level of the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 123
3-3 Address Editor (5) Sender (User) List Registers the information for users who will be allowed to use the network-scanner functions of the copier (Send E-mail and Scan to PC). 1 23 4 5 6 7 8 9 Page 3-44 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 124
when the address related to the [Destination List] (PC) is registered. [Destination List] (PC) will also be changed at the editing. 4. Registration Number .... This is a registration number for the user information. * This number will be displayed in the scanner's operation panel. * Up to 40 numbers - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 125
Sender editing Dialogue Box allows you to register new users or edit information for previously registered users. 1 2 7 3 4 5 6 8 9 1. Name The name registered here will be displayed as the sender name in the scanner's operation panel. * The available registration Number is between 001 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 126
be used under the Scan to PC function into this field. * It is possible to designate a "save number" between 001 and 100. 7. Change password button Click on this button to change the password for this user. (Refer to page 3-41.) 8. Add to Destination List (E-mail Add sender (user) address to the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 127
and register or edit the destination information for sending scanned images by email under the Send E-mail function. (1) E-mail Basic Setting Select this item when you want to make basic settings related to sending email (scanned data) under the Send E-mail function here. 1 2 3 4 5 6 Page 3-48 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 128
one of the registered domains. * By using an asterisk (*), you can designate a full range of domains in a single entry. Example: *.co.jp 2. Domain List .......... Register the domain information here. * Each domain must be separated by a return and can be up to 500 single-byte characters in length - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 129
3-3 Address Editor (2) Destination List (E-mail) Select this item when you want to confirm or edit the list of destinations under the Send E-mail function. 1 23 4 56 7 89 Page 3-50 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 130
scanner's operation panel. 2. S mark will be appeared in this column when the address related to the [Sender (User) List] is registered. [Sender (User) List] import address data from Address Editor, Address Book or Outlook as a csv file. (Refer to page 3-62.) 9. Delete button Click on this button - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 131
for previously registered destinations. 1 2 3 1. Name The name registered here will be displayed as the destination name in the scanner's operation panel. 2. Registration Number .... This is a registration number for destination information. 3. E-mail Address Type the destination email address - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 132
3-3 Address Editor (4) Registering and Editing Destination Group Information The Destination Group Registration Dialogue Box allows you to register new destination groups under the Send E-mail function, or edit information for previously registered destination groups. 4 5 1 2 6 3 10 7 8 9 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 133
registered here will be displayed as the destination group name in the scanner's operation panel. 2. Registration Number .... Type the registration number for group. * Deleted members will be added to the Auxiliary group members list. 7. Name Displays the name of each group - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 134
3-3 Address Editor 3-3-10 Scan to PC Setting Register or edit destination information for sending scanned images directly to computers under the Scan to PC function. (1) Destination List (PC) Select this item when you want to confirm or edit the list of destinations under the Scan to PC function. 1 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 135
here will be displayed as the destination computer name in the scanner's operation panel. 2. S mark will be appeared in this column when the address related to the [Sender (User) List] is registered. [Sender (User) List] (PC) will also be changed at the editing. 3. Registration Number .... This - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 136
Box allows you to register new destinations under the Scan to PC function, or edit information for previously registered destinations. 1 2 3 4 1. Name The name registered here will be displayed as the destination computer name in the scanner's operation panel. 2. Registration Number .... This is - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 137
editing destination computer group information The Destination Group Registration Dialogue Box allows you to register new destination computer groups under the Scan to PC function, or edit information for previously registered destination computer groups. 1 3 2 7 4 6 5 11 8 9 10 Page 3-58 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 138
scanner's operation panel. 2. Registration Number .... Type the registration number for that destination computer group into this field. 3. Change Password group. * Deleted members will be added to the Auxiliary group members list. 8. Name Displays the name of each group - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 139
45 1. Open button Opens the selected Address Editor file. 2. Save button Saves edited data. 3. Send data button Registers the currently edited data file into the scanner. 4. Batch send button Registers all of the edited data files into the scanner. 5. Help button Displays the On-Line help. Page - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 140
that has been created in and exported from Address Editor, Address Book, or Microsoft Outlook as a csv file. (1) Importing Address Data into the Sender (User) List and Destination List (for Send E-mail and Scan to PC functions) The Open Dialogue Box allows you to import address data for use in the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 141
folder in which the address data file that you want to import is saved. 2. File list Lists the files within the selected folder. 3. Files of type Indicates the file type of the file that you want to import. 4. File name Displays the name of the selected file. 5. Open button Opens the selected - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 142
here will be displayed as the email destination name in the scanner's operation panel. 2. Name field Select the name of the item in the Sender (User) List where you want the name that is registered in the csv file to go. 3. E-mail Address Displays the destination email address. 4. Address Book - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 143
3-3 Address Editor (3) Checking Information to be Imported The Select Import data Dialogue Box allows you to confirm imported address data and add it to the Sender (User) List or the Destination List. 2 3 1 4 Page 3-64 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 144
button Click on this button to add the selected addresses to the Destination List (E-mail). 4. Warning column Displays Warning Symbols next to email address information that has content which will cause a problem in importing their data. The Warning Symbols are as follows: ?: Displayed when the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 145
3-3 Address Editor 3-3-13 Address Editor Version Information The About Scanner Address Editor screen will appear with version information any time Version Information is selected under Help in the Menu Bar. Page 3-66 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 146
About the Address Book The Address Book utility is used to register and edit information in the Destination List which is referred to when performing Send E-mail and Scan to PC operations at the scanner and sending scanned image data from the scanner to a designated email address. Once installation - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 147
3-4 Address Book 3-4-2 Computer Environment • Hardware IBM PC/AT or compatible • Interface 10BASE-T or 100BASE-TX • OS Windows NT 4.0 (Service Pack 5), Windows 2000, Windows 98 (Second Edition), Windows 95 (OSR2) and Windows Me Page 3-68 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 148
Book 3-4-3 Installation and Uninstallation (1) Installing the Address Book 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The following window will appear. * In order to access the Main Menu, refer to "1-2 Using the Scanner CD-ROM" on page 1-3. 2. Click on Address Book. Page - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 149
Address Book 3. Follow the instructions indicated in the wizard to continue the installation procedure. * The Address Book will start up automatically with the computer and will run in the background. In addition, an icon that indicates that the utility is running will appear in the Windows Task Bar - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 150
to quit the utility program, or register and edit information in the Destination List, you will Windows Task Bar and then select Program -> Scanner User Software -> Address Book in that order from the successive menus. An icon that indicates that the utility is now running will appear in the Windows - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 151
host name or IP address that is registered in the corresponding scanner. The Starting time column shows at what time connection was initially made to that scanner. 2. OK button Click on this button when you want to Click on this button when you want to quit the Address Book utility. Page 3-72 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 152
E-mail or Scan to PC functions, click on the Setup button in the initial dialogue box for the Address Book. The Address Book Dialogue Box will appear and you can confirm destination information that has already been registered. The factory default settings shows the Destination List for the Send - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 153
3-85.) 3. New Group button Click on this button to register information for a new group of destinations in either the Send E-mail or Scan to PC Destination List. (Refer to pages 3-79 and 3-87.) 4. Edit button Click on this button to edit information for a destination or destination group that has - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 154
E-mail function. 5 1 2 3 4 1. List of Destinations ......... Displays all destinations that are registered in the Destination List for use under the Send E-mail function. 2. Name The destination or destination group name indicated here will be displayed in the scanner's operation panel. Page - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 155
registration number is designated to each destination or destination group in the order that it is registered under the Destination List. 4. E-mail address Displays the email address for individual destinations. 5. Comment Displays any comments registered for that destination or destination group - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 156
to edit previously registered information for the Send E-mail function, select the destination whose information you want to edit in the Destination List and then click on the Edit button. The procedure for registering new information and editing information is the same. 6 2 3 4 5 2. Type in a name - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 157
Book Dialogue Box will be displayed once again. 7. Click on the Apply button in the Address Book Dialogue Box and the changes to the Destination List will be saved. Page 3-78 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 158
Registration (E-mail) Dialogue Box allows you to register new destination groups or edit information for previously registered destination groups in the Destination List that is used under the Send E-mail function. REGISTRATION PROCEDURE 1. Click on the New group button in the Address Book Dialogue - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 159
will appear. (Refer to page 3-81.) 6. To delete a destination from the group, select the destination that you want to delete from the E-mail address list and then click on the Delete button. 7. Click on the OK button. The entered destination group information will be registered and the Address Book - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 160
3-4 Address Book (5) Adding destinations to or deleting destinations from a destination group for the Send E-mail function The Editing member (E-mail) Dialogue Box allows you to add destinations to or delete destinations from a previously registered destination group for the Send E-mail function. - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 161
button. 3. If you want to delete destinations from the group, select the destinations that you want to delete from the group in the Group members list and then click on the Delete button. 4. Click on the OK button. The Destination Group Registration (E-mail) Dialogue Box will be displayed once again - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 162
the Scan to PC function. 2 6 1 3 4 5 1. List of Destinations ......... Displays all destinations that are registered in the Destination List for use under the Scan to PC function. 2. Name The destination or destination group name indicated here will be displayed in the scanner's operation - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 163
destination group in the order that it is registered under the Destination List. 4. PC address Displays the host name or IP address of 5. Save No Displays the destination folder number where scanned data will be saved under the Scan to PC function. 6. Comment Displays any comments registered - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 164
(PC) Dialogue Box allows you to register new destinations or edit information for previously registered destinations in the Destination List that is used under the Scan to PC function. REGISTRATION PROCEDURE 1. Click on the New Address button in the Address Book Dialogue Box. The Destination - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 165
the order that the destination has been registered under the Destination List. It is possible to change the designated registration number. 4. Type Type the folder number (001 - 100) of the destination computer where the scanned data will be saved into this field. 6. Type in any comments that you - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 166
Dialogue Box allows you to register new destination groups or edit information for previously registered destination groups in the Destination List that is used under the Scan to PC function. REGISTRATION PROCEDURE 1. Click on the New Address button in the Address Book Dialogue Box. The Destination - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 167
that the destination group has been registered under the Destination List. It is possible to change the designated registration number. 4. If you want to set or change the password for that group, click on the Change Password button. The Change Password Dialogue Box will appear. (Refer to page 3-89 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 168
Book (9) Registering or changing password of a destination group for the Scan to PC function The Change Password Dialogue Box allows you to set or change the password for destination groups used under the Send E-mail function. IMPORTANT! Be sure to set the same password for the save folder of - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 169
The Editing member (PC) Dialogue Box allows you to add destinations to or delete destinations from a previously registered destination group for the Scan to PC function. EDITING PROCEDURE 1. Click on the Add button in the Destination Group Registration (PC) Dialogue Box. The Editing member (PC - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 170
button. 3. If you want to delete destinations from the group, select the destinations that you want to delete from the group in the Group members list and then click on the Delete button. 4. Click on the OK button. The Destination Group Registration (PC) Dialogue Box will be displayed once again - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 171
Book 3-4-6 Importing an Address Data File (1) Importing from Address Book Data files that have been created and saved in Address Book can be selected and opened for use. IMPORTING PROCEDURE 1. With the Address Book Dialogue Box open, select Import -> Address Book under the File menu in the menu Bar - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 172
. (The Address Book folder will be selected by default.) 3. Select the file type of the file that you want to import. (Only .dat can be selected.) 4. Type the name of the file in the File name field. (You can also select the desired file from the displayed list.) 5. Click on the Open button and the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 173
for use in Address Book. IMPORTING PROCEDURE 1. With the Address Book Dialogue Box open, click on the Send E-mail button and then select Import -> CSV file under the File menu in the menu Bar. The Open Dialogue Box will appear. 2 5 4 3 Page 3-94 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 174
that you want to import is saved. 3. Select the file type of the file that you want to import. (Only .csv can be selected.) 4. Type the name of the file in the File name field. (You can also select the desired file from the displayed list.) 5. Click on the Open button and the Import Field Setting - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 175
3-4 Address Book • Making the corresponding field settings Once you have selected a csv file to import, you can determine which item will correspond to which field in the Destination List (for the Send E-Mail function). 6 7 8 9 6. Select the item that you want to be displayed in the Name field of - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 176
Book • Checking the information to be imported and registering it in the Address Book Check the contents of the csv file that you have selected to import before you register that data in the Destination List of the Address Book for the Send E-mail function. 11 10 12 Warning column Page 3-97 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 177
button and the selected email address information will be registered in the Destination List of the Address Book for the Send E-mail function. IMPORTANT! About Dialogue Box will appear. (Refer to page 3-77.) Edit the problem information as required to make it acceptable for import and the Warning - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 178
TWAIN Source 3-5-1 TWAIN source The TWAIN source utility is used for controlling the scanning operation with a TWAIN-compatible application and having that scanned image displayed in that application. This section of this Operation Guide contains explanations on using a TWAIN-compatible application - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 179
3-5 TWAIN Source 3-5-2 Computer Environment • Hardware IBM PC/AT or compatible • Interface 100BASE-T or 10BASE-TX • OS Windows NT 4.0 (Service Pack 5), Windows 2000, Windows 98 (Second Edition), Windows 95 (OSR2) and Windows Me Page 3-100 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 180
on Install TWAIN Source in the Main Menu of the Scanner CD-ROM. * In order to access the Main Menu, refer to "1-2 Using the Scanner CD-ROM" on page 1-3. 2. Select the model of the scanner being used. 3. Follow the instructions indicated in the wizard to continue the installation procedure. Page - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 181
3-5 TWAIN Source 3-5-4 Uninstalling the TWAIN source Use the "Add/Remove Programs" function in Windows to uninstall the TWAIN source. Page 3-102 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 182
3-5 TWAIN Source 3-5-5 Image Data The following indicates the image data specifications supported by this product. Max. image size Width: 432 mm (17"), Length: 297 mm (A4 length-wise) Resolution (dpi 200 x 200, 300 x 300, 400 x 400, 600 x - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 183
to the operation that you will use. * For more information on these procedures, refer to the Scanner Set-up Edition of the Operation Guide for your scanner. (1) Starting the scanning operation at your computer... 1. Use the TWAIN-compatible application to start TWAIN source in your computer - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 184
3-5 TWAIN Source 3-5-7 Main Dialogue Box The following explains each item within the TWAIN source Main Dialogue Box. *The actual windows differ difer depending upon the model of your Scanner. 74 5 6 1 2 3 9 11 12 8 10 11 12 13 13 14 Page 3-105 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 185
Size ....... Lets you select, from among the following size settings, the size of the original that you want to scan. • Inch Specifications Auto, Ledger (11" x 17"), Computer Form (11" x 15"), Legal (8-1/2" x 14"), Letter (8-1/2" x 11"), Statement (5-1/2" x 8-1/2") and Custom (if you select this - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 186
select, from among the following, the desired scanning resolution: 600 dpi, 400 dpi, 300 dpi and 200 dpi 7 Scanning Lets you determine the scanning operation. Auto: If you set the original to be scanned on the platen, that original will be scanned and the scanner will wait for the next command. If - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 187
Click to return all of the settings in the TWAIN source back to their factory default values. 15 Scan Setup button ......... Click to display the Scanner Setup Dialogue Box in which you can change the scanner' IP address (Refer to page 3-109). switch units of measurement (between inch and metric - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 188
installing the TWAIN source, perform the following procedure to change the settings and register the new IP address. 1. Click on the Scan Setup button in the TWAIN source Main Dialogue Box. The Scanner Setup Dialogue Box will appear. 2. The currently registered IP address will be displayed in the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 189
3-5 TWAIN Source 3. Type in the correct IP address. 4. Click on the OK button to return to the Scanner Setup Dialogue Box. 5. Click on the OK button. The new scanner IP address will be registered. Page 3-110 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 190
this department code is carried out between the scanner and the computer that sends the scanning command. Thus, it is necessary to enter more detailed explanation, refer to the Operation Guide for your copier. 5. Type into the Confirm Code field the same password as you did into the Code field. - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 191
scanners for purposes of color adjustment. *The procedure to embed a color profile in the scanning data will differ depending upon the TWAIN-compat- ible software being used. Refer to the Instruction manual Be sure to use the file (In the [ColorProfile] folder on the Scanner Library CD-ROM that is - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 192
, one of the following causes is possible. Check the situation at the scanner's operation panel and the try to reconnect. • The machine is currently in the middle of a copy operation or it is in a mode other than that for scanning. • The originals were set in the DF BEFORE connection was made to - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 193
600dpi A3 22MB 50MB 89MB 199MB* A4 11MB 25MB 44MB 100MB 11" x 17" 21MB 48MB 86MB 193MB* 8-1/2" x 11" 11MB 24MB 43MB 96MB *Scanning can not be performed on Windows95. • Select Black & White (1bit) 200dpi 300dpi 400dpi 600dpi A3 0.9MB 2.1MB 3.7MB 8.3MB A4 0.5MB 1.0MB - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 194
you to use the same procedures to manage the network settings for our printer and scanner models. In this section, basic information for understanding the or 100BASE-TX • OS Windows NT 4.0 (Service Pack 5), Windows 2000, Windows 98 (Second Edition), Windows 95 (OSR2) and Windows Me Page 3-115 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 195
an explanation on connecting to the scanner. Insert the CD-ROM and select Quick Setup Wizard under the IB-2x Configuration menu. A screen that will allow you to select the printer/scanner will be displayed. Any Scanner Interface Cards installed on the same network as your computer will be displayed - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 196
Windows machine that is running Quick Setup (e.g., if only IPX is installed, then Quick Setup will find and display only IPX printers. In this case, since this scanner does not support the IPX protocol, it will not be displayed.) • If a desired scanner is not displayed on the list... If the scanner - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 197
procedure from the beginning even if you want to run AdminManager directly from the CD-ROM without copying it onto your hard disk. 1. Insert the Scanner Library CD-ROM into the CD-ROM drive of your computer. The CD-ROM should boot up and the Main Menu - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 198
AdminManager in the next menu. * If you select "Run AdminManager directly from the CD", use can run AdminManager directly from the CD-ROM. 5. Follow the instructions in the installation wizard in order to continue the installation procedure. Page 3-119 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 199
AdminManager Click on Start in the Windows Task Bar and select Program -> IB-2x Tools -> AdminManager from the resulting pop-up menus. (3) Setting the IP Address The following procedure explains how to use AdminManager to set the IP address in the Scanner Interface Card. Perform this procedure when - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 200
is listed on the label that is attached near the connector on the Scanner Interface Card. 4. Enter the IP address that the network administrator gives you for the Scanner Interface Card in the IP Address field (e.g. "192 168 110 171"). 5. Click on the OK button. Follow the instructions on-screen in - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 201
Under Setup in the Menu Bar, select Protocols. The Protocol Setup window will open. 3. Click on the General Tab. 4. Type the password that you want to use in the appropriate field. 5. Click on the OK button. Follow the instructions on-screen in order to reboot the Scanner Interface Card. Page 3-122 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 202
Assistant will be displayed in the Windows Task Bar and the utility will remain in a waiting state for data to be sent from the scanner. PDF Keyword Assist This option adds filed information as keywords to scanned image data files. Since the file is then save in a pdf format, these keywords can be - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 203
into the network manager's computer. (Refer to page 3-127.) 2. Run the DB Assistant and register the appropriate information under the PDF Keyword Assist, Scanner File Utility in the computer in which you want to save the scanned image data and select either "KM-DB Link Handler" (for the PDF - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 204
scan the original. Use the Scanner File Utility to select the option to be used: PDF Keyword Assist or Database Assist. Save the image data and file information in the destination folder. Image data file with file information keyword or CSV file which includes and CSV the file information (PDF - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 205
3-7 DB Assistant 3-7-2 Computer Environment • Hardware IBM PC/AT or compatible • Interface 10BASE-T or 100BASE-TX • OS Windows NT 4.0 (Service Pack 5), Windows 2000, Windows 98 (Second Edition), Windows 95 (OSR2), Windows Me and Windows XP Page 3-126 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 206
Installation and Uninstallation (1) Installing the DB Assistant 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The window shown below will appear. * In order to access the Main Menu, refer to "1-2 Using the Scanner Utilities" on page 1-3. 2. Click on DB Assistant. Page 3-127 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 207
PDF Keyword Assist Module Select this setting if you want to use the PDF Keyword Assist option (which adds file information as keywords to scanned image files utility is running will appear in the Windows Task Bar. (2) Uninstalling the DB Assistant Use the "Add/Remove Programs" function in Windows - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 208
quit the utility program, or whenever you want to perform settings for the PDF Keyword Assist Windows Task Bar and then select Program -> Scanner User Software -> DB Assistant in that order from the successive menus. An icon that indicates that the utility is now running will appear in the Windows - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 209
Assistant... in the resulting menu when you want to have access the version information. 2. Connected scanner box Displays the host name or IP address of the currently connected scanner(s) under the Scanner name column, and the time each connection was established under Starting time. 3. OK button - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 210
The Setup Dialogue Box When you want to perform settings for the PDF Keyword Assist and/or Database Assist options, click on the Configuration...button any new settings you have made. If you close the window without first clicking on this button, any new settings you have made will not be saved. - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 211
This section explains the procedures for making settings and registering information under the DB Assistant's PDF Keyword Assist option (which adds file information as keywords to scanned image files). First, access the DB Assistant's setup dialogue box and perform the following procedure. * To set - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 212
a New Destination Folder for Receiving Scanned Data" under "3-3 Scanner File Utility" on page 3-15. * Registration is not possible unless the information in both steps 2 and 3 are entered. 4. Once the settings are complete, click on OK and the setup items under the PDF Keyword Assist option will be - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 213
Assistant 5. In order to edit the Default Setting file (which determines how scanning will be accomplished), doubleclick on that file (or right-click and select Set in the resulting menu). The Default Setting window will appear. Setup items under the PDF Keyword Assist option Displays the content - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 214
of the scanner later on in order to change the settings made here. * If you right-click on the Default Setting file in the setup dialogue box, a menu with the Set, Register -> Default, and Return to default commands will be displayed. Set Displays the Default Setting window. Register -> Default - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 215
file (or right-click and select Set in the resulting menu). The Access Setting window will appear. You can use this window settings according to the user. Only users selected from the Sender List registered in the scanner will be able to a password as well as with the setting above. Page 3-136 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 216
* If you register the content of the Keyword and Creator items as file information in scanned image files, you can use the "Containing text" field in the PaperPort software that is bundled with this product in order to search for specific images. 9. In order to edit the Keyword item, double-click on - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 217
want to edit a keyword, select (click to highlight) the keyword that you want to edit from that list, and then click on the Edit button. The selected keyword will be displayed in Keyword List field where it can now be edited. Once you have edited that keyword as desired, click on the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 218
(click to highlight) a creator from the list and use the t and s buttons to move it up or down in the list. Creator List field List of registered creators The settings for using the PDF Keyword Assist option (which adds file information to scanned image files) under DB Assistant is complete. Page - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 219
' option This section explains the procedures for making settings related for step 7 of "3-7-5 Setting Up the PDF Keyword Assist Option" on page 3-136. 1. Enter into the Sender List field the name of the user (up to 32 characters) to whom you want to give access privileges. Click on the Apply button - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 220
are currently registered in that scanner, click on the Download list button. Select the users from that list that you want to add to the access list, click on the >> button and they will be copied to the List of senders to be added on the right side of the window. To register any additional senders - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 221
available on the network, click on the "..." (scanner search) button in the Current Sender List window. The Scanner Search window will be displayed. 5. Click on the Start Searching button and a list of the IP and MAC addresses for all the scanners currently available on the network will be displayed - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 222
A Appendix Error Codes Page A-1 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 223
E-mail function was made, but the scanner was unable to find the SMTP server. - - - • Check to make sure that the destination computer is operating properly. • Check to make sure that there are no problems with any connections, such as checking that the network cables are connected properly. Try to - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 224
properly. • Check to make sure that the Scanner File Utility is running properly in that computer, or whether it is already connected to another scanner. • Check to make sure that there are no problems with any connections, such as checking that the network cables are connected properly. Check the - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 225
that the Scanner File Utility in the destination computer is running properly. • Check to make sure that there is no software that utilizes the network, besides Scanner File Utility, running in the destination computer. • If the trouble is with the destination computer, fix that problem. Page A-4 - Kyocera KM-3530 | Scan System B Operation Guide (Functions) Edition - Page 226
Send E-mail or Scan to PC functions, some type of trouble has occurred in the utilizes the network, besides Scanner File Utility, also running on the computer that is running the personal Address Book. • If the trouble is with the computer that is running the personal Address Book, fix that problem
Operation Guide
<Functions Edition>
Click on the button to jump to the desired section.
Sending Scanned Image Data to Your Computer
Using TWAIN Capabilities
Sending Scanned Image Data by Email
Using the Scanner Function
Adding File Information to Scanned Image Data