Kyocera TASKalfa 3010i TASKalfa MFP Network Fax Driver Operation Guide Rev.201
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- Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 1
Network FAX Driver Operation Guide - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 2
- Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 3
About this Operation Guide This Operation Guide explains the settings for the Network FAX driver as well as the procedures that are required in order to use the Network FAX Transmission Function. It is recommended that you also read the corresponding Operation Guide as well. The items that can be - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 4
receiving facsimiles. By using the Network FAX driver, you can send directly to other facsimiles - via the Fax Kit that is installed in this fax machine - fax documents that you have prepared using the software applications on your computer. The Network FAX driver must be installed in all computers - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 5
ii 1 Installing the Corresponding Software Installing the Network FAX Driver 1-1 2 Sending a Fax Main Transmission Functions 2-2 Basic Transmission 2-5 Accessing the Printing Preferences Dialog Box 2-7 FAX Setting Tab 2-7 Default Settings Dialog Box 2-9 Various Settings in the - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 6
iv - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 7
when installing the driver. For information regarding machine setup, refer to the Operation Guide for the machine. 2 Insert the provided Product Library DVD into the DVD drive of the computer in which to install the Network FAX Driver. If the AutoPlay window appears, click Run setup.exe. If - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 8
the Discover option, you can let the system find all the devices available for driver installation. If you use this option, proceed to step 7. With the Custom select option, you can choose the printing system and printer port to install. Select the Custom select and click on the Next button. Proceed - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 9
8 Click on the Next button. Proceed to step 15. Click Information button if you want to open a dialog box with details about IP Address, Host Name, Printer Model (the machine's product name), Contact, Location, and Serial Number. 9 On the Printing System page, Select the printing System (the machine - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 10
Installing the Corresponding Software 10 Select Standard TCP/IP Port and click on the Add Port... button. If Standard TCP/IP Port has been already installed, proceed to step 14. 11 Click on the Next button. 12 Enter the IP address of the machine in the Printer Name or IP Address field and click on - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 11
is the name that appears in Windows Printers and Faxes and in the printer list in applications. Click on the Next button. 17 On the Confirm Settings page, click Install if the settings are correct. Click Back to correct the settings. Follow the instructions in the installation wizard to continue - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 12
Task Bar and then select All Programs, Kyocera, and Uninstall Kyocera Product Library to display the Uninstall Wizard. 2 Place a check in the check box of the driver to be deleted and click on Uninstall. The driver is deleted. 3 Follow the instructions in the uninstallation wizard to continue the - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 13
contains explanations on how to send documents created on a network computer directly from that computer to the other fax machine by using the Network FAX Driver. IMPORTANT: The Network FAX Driver must be installed on the computer from which you want to send the documents. Refer to Installing the - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 14
achieve highly confidential communication. When making the transmission settings, the sub-address and password of the other party (when these are set by the other party) must be entered. NOTE: For more information on Subaddress-Based communication, refer to the Operation Guide for the Fax Kit. 2-2 - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 15
Print This function enables you to print out the documents at the same time as you send them by fax. (4) Attaching a Cover Page This function enables you to add a Cover Page to your transmission that includes such TTI (Transmitting Terminal Information) data as your - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 16
Transmission This machine supports Internet fax. This machine can perform Internet fax transmission using the Network FAX driver. (6) User Login and Job Accounting When the fax machine is set to User Login, the Login User Name and Password must be registered in the - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 17
be faxed. NOTE: Confirm that the number of copies is 1. The following screen shot is just an example and the actual dialog box displayed on your computer may differ depending to the application that you are using. 5 Click on the Properties button in order to access the Properties window. 6 Specify - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 18
and the message in E-mail message. 10 Select the transmission mode. For fax transmission, select FAX. For Internet fax transmission, select Internet FAX. 11 Use the keyboard to enter the destination fax number or Internet fax address. To use the Address Book to enter this information, refer to - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 19
Perform the following procedure to display the Printing Preferences dialog box and perform Network FAX related settings. 1 Click the Start button on the taskbar, click Control Panel, and then click View devices and printers. 2 Right click the name of the machine to be used and then select Printing - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 20
Normal, 200 × 200dpi Fine, 400 × 400dpi Ultra fine, 600 × 600dpi 4 FAX TX Setting button Click this button to change the default settings for fax transmission. The Default Settings dialog box will be displayed. NOTE: Refer to Default Settings Dialog Box on page 2-9 for more detailed information on - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 21
View devices and printers. Right click the name of the machine to be used as the network fax and select Printing preferences from the resulting drop-down menu. Click the FAX TX Setting button in the Printing Preferences window. (1) Sending Options Tab 1 2 3 1 FAX Delayed Transmit checkbox Check - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 22
(Default Settings) on page 3-6. (3) Authentication Tab 1 2 2-10 1 User Login checkbox If the fax machine is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password. Transmission - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 23
Sending a Fax 2 Job Accounting checkbox If the fax machine is set to Job Accounting, select either Use Specific Account ID or Prompt for Account ID as desired. Use Specific Account ID: Enter the Account ID. Transmission will be performed using the entered Account ID. Prompt for Account ID: A screen - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 24
to. They are the fax machine's Address Book, Windows Address Book, and the Address Book for the Network FAX data file (.fdt). When using the fax machine's Address Book, the party must be registered in the fax machine's Address Book. Refer to the Operation Guide for the fax Kit. 1 Click on the Select - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 25
To use the Windows Address Book, select Windows Address Book. 3 The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select an Internet fax destination or a group of destinations, select Internet FAX or Group from the filter's drop-down menu - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 26
tab of the Transmit Settings dialog box. The Option Settings dialog box will be displayed. 2 Enter the sub-address and password as it is registered in the destination fax. • A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, and spaces (a space CANNOT - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 27
and the corresponding settings will return to those previously made in the Default Settings dialog box once that transmission is completed. 2 Refer to (1) on the corresponding settings in that tab. 3 To start the fax transmission, click on the Send button. To continue the settings for other tabs, - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 28
the corresponding settings will return to those previously made in the Default Settings dialog box once that transmission is completed. 2 Refer to To start the fax transmission, click on the Send button. (6) Internet fax Setting 1 For Internet fax transmission, click on the Internet FAX tab and enter - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 29
want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. 1 Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar. 2 Double-click on that icon to access - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 30
Sending a Fax 2-18 - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 31
such destination information and sender information as that shown below. Sample of English template 01 2 4 3 1 5 7 6 8 9 10 1 Destination Fax number or Internet fax Address 2 Recipient Name 3 Destination Company Name 4 Destination Department Name 5 Sender Name 6 Sender Company Name 7 Sender - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 32
and click on the Option Settings button. NOTE: For Internet fax transmission, select Internet FAX in the Transmission Mode and enter the Internet fax address. 1 1 FAX Number: A maximum of 64 characters can be entered. Internet FAX Address: A maximum of 128 characters can be entered. 3 Enter the - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 33
FAX Address): The fax number or the Internet fax address cannot be changed. 2 Company: A maximum of 32 characters can be entered. 3 Department: A maximum of 32 characters can be entered. 4 Recipient: A maximum of 32 characters can be entered. 6 When the sender information is not set in the Default - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 34
Page for each transmission can be omitted. Refer to Cover Page Registration (Default Settings) on page 3-6. Original Cover Page templates can be created. Refer 25 to 250% from the drop-down menu. IMPORTANT: Before transmitting the fax, be sure to use the Preview screen to check all of the displayed - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 35
10 Click on the Close button. 11 Click on the Edit Message button. Using Cover Pages 12 Enter the message to be added to the Cover Page and click on the OK button. 10 10 Message: A maximum of 1,000 characters can be entered. 13 Click on the Send button to begin the transmission. 3-5 - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 36
omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows. 1 Perform the Default Settings Dialog Box procedure shown on page 2-9, open the Default Settings dialog box, and click on the Cover Page tab. 2 Place a check in - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 37
Using Cover Pages 5 Click on the Close button. 6 Click on the Edit Message button. 7 Enter the message to be added to the Cover Page and click on the OK button. A maximum of 1,000 characters can be entered. 8 Click on the OK button. Sender Information Registration Please register the sender - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 38
Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template. 1 Perform the Default Settings Dialog Box procedure shown on page 2-9, open the Default Settings dialog box, and click on the Cover Page tab. 2 Place a check in the Attach Cover Page checkbox - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 39
entered in the Default Settings and Destination Settings will automatically be entered in the fields. The following field boxes can be used. Use them as required. Menu Item Destination Company Department Name Address Sender Company Department Name Comment FAX Number Telephone Number - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 40
Save button. 7 Close the Edit Cover Page screen. 8 The new template will be registered at the top of the list and can now be selected. 3-10 - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 41
FAX Driver on page 1-1. For network FAX transmission, install the Fax Kit. FAX connection could not be made for the following possible reasons: Is the fax machine turned on? Does an error occur on the machine? Turn on the machine. Clear the error and then perform transmission. Is the IP address - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 42
Up to 500 destinations Requires the input of a Login User Name and Password in the Network FAX Driver when User Login, is turn ON in the fax machine. Requires the input of an Account ID in the Network FAX Driver when Job Accounting, is turned ON in the fax machine. A format can be selected using the - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 43
Appendix 4-3 - Kyocera TASKalfa 3010i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 44
First edition 2011.1
Network FAX Driver
Operation Guide