Kyocera TASKalfa 3551ci Fax System (W) Operation Guide Rev-2.2013.1
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- Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 1
FAX System(W) OPERATION GUIDE - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 2
- Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 3
[Always connect the machine to an outlet with a ground connection] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required) NOTE Due to performance updating, information in this - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 4
ii - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 5
Contents Safety Conventions in This Guide ...i Contents ...iii Safety Information ...vii Introduction ...xiv 1 Part Names and Functions ...1-1 Operation 4-10 Interrupt Send ...4-11 Chain Dial ...4-12 Manual Send ...4-14 Manual Reception ...4-15 Remote Switch Function 4-16 Printing/Sending - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 6
the Paper Output 6-45 7 Optional Equipment ...7-1 Internet FAX Kit(A) "Internet FAX Kit 7-2 Expansion Memory ...7-3 Dual FAX ...7-3 8 Internet Faxing ...9-18 Cover Page Registration (Default Settings 9-23 Transmission Control 9-28 10 Troubleshooting ...10-1 Indicators During Sending/ - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 7
Power OFF 10-3 Error Messages ...10-4 Troubleshooting ...10-5 11 Appendix ...11-1 Character Entry Method 11-2 Specifications ...11-5 Menu List ...11-6 Received FAX Sizes and Paper Priority (Inch Model 11-11 Received FAX Sizes and Paper Priority (Metric Model 11-13 Error Code List ...11 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 8
vi - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 9
for easy reference. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. • Cautionary Labels • Installation Precautions • Precautions for Use • Loading Paper • Toner Container and Waste Toner Box Replacement • Clearing Paper Jams • Solving - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 10
names in this Operation Guide are trademarks or registered jack that is also compliant. See installation instructions for details. 4 The REN is used to service. 7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 11
. 3 Do not use the telephone to report a gas leak in the vicinity of the leak. 4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. SAVE THESE INSTRUCTIONS ix - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 12
les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 13
requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling EN55024 EN55022 Class - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 14
Technical regulations for terminal equipment This terminal equipment complies with • TBR21 • AN 01R00 AN for P • AN 02R01 AN for CH and N • AN 05R01 AN for D, E, GR, P and N • AN 06R00 AN for D, GR and P • AN 07R01 AN for D, E, P and N • AN 09R00 AN for D • AN 10R00 AN for D • AN 11R00 AN for P • - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 15
Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: Austria Belgium Bulgaria Cyprus Czech Denmark Estonia Finland France Germany Greece Hungary Iceland - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 16
FAX Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included DVD (online manual) as well. Chapter 10 - Troubleshooting Explains how to respond to error indications and trouble. Chapter 11 - Appendix Explains character entry and the specifications of the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 17
or operations for - reference. NOTE Important Indicates items that are required or prohibited so as to avoid problems. IMPORTANT Description of Operation Procedure In this Operation Guide, the continuous operation of the keys on the touch panel is as follows: Actual procedure Press [FAX - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 18
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 19
1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit. For other parts, refer to the machine's Operation Guide. Operation Panel ...1-2 Machine ...1-3 Document Processor ...1-4 1-1 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 20
are used, refer to the machine's Operation Guide. Display the Home screen. Displays the System the job separator tray. Lights or blinks when an error occurs and a job is stopped. Processing: Blinks to their default states. Specifies registered information such as address numbers, user IDs and - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 21
parts required when functions other than FAX are used, refer to the machine's Operation Guide. 1 2 5 4 6 3 * The machine may differ from the above illustration connector. This connector is Port 1. If you install 2 optional FAX Kits (Dual FAX option), you can use Port 2. Connect the modular cord - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 22
. The indicator lights in green when the original is correctly set. Open this cover when the original jammed in the Document Processor. Adjust these guides according to the original width. Stack the sheet originals on this table. Read originals are ejected onto this table. Hold this handle when - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 23
machine is used. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative. Quick Setup Wizard (Fax Setup) ...2-2 Fax setup items ...2-2 Fax setup procedure ...2-3 Date and Time Entry ...2-4 Using the Address Book ...2-5 Changing - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 24
Preparation Before Use > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings Be sure to complete the settings before using the fax system. Fax setup items Step 1.Dialing/RX Mode 2.Local FAX Information Setting - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 25
Preparation Before Use > Quick Setup Wizard (Fax Setup) Fax setup procedure 1 Press the [System Menu] key. 2 Press [Quick Setup Wizard], [FAX Setup], and then [Next]. Start the wizard. 3 Select the region and press [OK]. FAX - Quick Setup Wizard 1. Dialing/RX Mode 2. Local FAX Information 3. Sound - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 26
] key. 2 Press [ ], and then [Date/Timer/Energy Saver]. The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both 'Admin'. 3 Press [Change] of Time Zone. 4 Select the region and - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 27
For Extended Address Book, refer to the Command Center RX User Guide. Changing the initially displayed address book Set the initially displayed Next] of Address Book Defaults, and then [Change] of Address Book Type. Edit Destination - Address Book Type Select the default address book type. - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 28
Preparation Before Use > Using the Address Book 3 Press [Change] of Address Number. Address: Name E-mail SMB FTP FAX Address Number Name : Auto : i-FAX Change Change Status Cancel Back Register 02/02/2013 10:10 4 Using [+]/[-] or the numeric keys, enter the custom address number (0001 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 29
a space. Use [ ] or [ ] to move the cursor. Pressing [Backspace] deletes the character to the left of the cursor. 12Press [Password] and enter the sub address password using the numeric keys. NOTE You can use up to 20 digits including the numbers from 0 to 9, ' (space)', '#' and '*' characters to - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 30
Start Speed setting is 33,600 bps, and the default ECM setting is ON. Key TX Start Speed ECM Description To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps. ECM (error correction mode) prevents distortion of the fax image - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 31
Preparation Before Use > Using the Address Book Contact Registration (i-FAX) Up to 2,000 contacts can be registered. Contact name, i-FAX address, transmission mode and the conditions for the destination machine can be registered for each contact. NOTE For details, refer to Internet Faxing (i-FAX) - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 32
/2013 10:10 10Enter the destination i-FAX address (E-mail address) and press [OK]. Up to 128 characters can be entered. If the other machine supports Direct SMTP, enter the IP address of the other machine. NOTE For details on character entry, refer to Character Entry Method on page 11-2. 11Press - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 33
Preparation Before Use > Using the Address Book 14Specify the destination conditions and press [OK]. Item Description Resolution Specify the resolutions that can be received by the destination fax machine. If you try to send an i-FAX using a prohibited resolution, it is automatically changed to - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 34
Preparation Before Use > Using the Address Book Group Registration You can register several destinations that have been registered to be contacted as a unit. This method is convenient because several destinations can be designated at one time. Up to 500 groups can be registered. NOTE Group - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 35
Preparation Before Use > Using the Address Book 6 Press [Change] of Name. Use the keyboard to enter. Limit: 32 characters Input: 0 characters Backspace 1 2 3 4 5 6 7 8 9 0 ! = ` q w e r t y u i o p [ ] \ a s d f g h j k l ; ' z x c v b n m , . / @ - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 36
Preparation Before Use > Using the Address Book Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. 1 Press the [System Menu] key. 2 Press [ ], [Edit Destination], and then [ - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 37
Preparation Before Use > Using One-touch Keys Using One-touch Keys With One-touch keys on the [Destination] screen, you can access destinations in the Address Book. Registering a New One-touch Key You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 1, - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 38
Preparation Before Use > Using One-touch Keys Changing/Deleting Registration Contents You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key. NOTE When changing the destination information in the Address Book, the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 39
by One-touch Key ...3-22 Using the Speed Dial key...3-22 Dialing the Same Receiving System (Redial) ...3-23 Automatic Redial...3-23 Manual Redial (Recall) ...3-23 Previewing Images...3-24 Quick Setup Screen ...3-26 Functions Available for Registration in the Quick Setup Screen 3-26 Changing - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 40
FAX Operation (Basic) > [Enter] key and [Quick No. Search] key [Enter] key and [Quick No. Search] key This section explains how to use the [Enter] key and [Quick No. Search] key on the operation panel. Using the [Enter] ( ) key The [Enter] key works in the same way as keys displayed on the touch - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 41
FAX Operation (Basic) > [Enter] key and [Quick No. Search] key Using the [Quick No. Search] ( ) key Use the [Quick No. Search] keys to perform an action by simply entering a number directly using the numeric keys. For example, you can specify the speed dial for a transmission destination or recall - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 42
the home screen. The screen for FAX appears. Select the function. Admin Logout Copy Send FAX Custom Box Job Box Removable Memory FAX Box transmission methods - memory transmission and direct transmission. The default is memory transmission. Memory Transmission After originals are scanned - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 43
direct transmission, you can designate only one destination for one transmission. You cannot use direct transmission when the optional Printed Document Guard Kit is installed. Direct Transmission (When originals are placed in the document processor): After the telephone line has connected with the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 44
the transmission method to memory transmission. Placing Originals Place the originals on the glass surface or in the document processor. Refer to the machine's Operation Guide. (5 Working with the Machine > Loading Originals > Placing Originals on the Platen) 3-6 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 45
the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry. For details, refer the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [FAX No. Entry] and repeat the above - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 46
number of the receiving system using the numeric keys. For details, refer to Manual Send on page 4-14. Dialing methods without using the numeric keys z Using from 33,600 bps, 14,400 bps, and 9,600 bps. ECM (error correction mode) prevents distortion of the fax image by automatically resending any - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 47
FAX Operation (Basic) > Automatic Send Selecting the Density Adjust the density when scanning originals. 1 Press [Color/Image Quality], and then [Density]. You can see a preview of the image to be sent by pressing [Preview]. For details, refer to Previewing Images on page 3-24. 2 Select the density. - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 48
FAX Operation (Basic) > Automatic Send Selecting the Resolution Select the resolution suitable for sending originals. The default setting is 200 × 100 dpi (Normal). The higher the scan resolution, the clearer the image. However, higher resolution also means longer send times. 1 Press [Image - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 49
1 mm increments), Vertical: 50 to 297 mm (in 1 mm increments) * The input units can be changed in the System menu. Refer to the machine's Operation Guide. 3 Press [OK]. 3-11 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 50
are displayed for each job. Status Status Scheduled Job Job Type All Job No. Accepted Time Type Destination 438 14:47 0123456789 User Name Log Status InProcess 439 14:50 0123456779 Waiting 1/1 Cancel Priority Override Detail Printing Jobs Status Sending Jobs Storing Jobs Device - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 51
Basic) > Automatic Send Status Status Scheduled Job Job Type All Job No. Accepted Time Type Destination 438 14:47 0123456789 User Name Log Status InProcess 1/1 Cancel Priority Override Detail Printing Jobs Status Sending Jobs Storing Jobs Device/ Communicate Paper/ Supplies Close - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 52
required when receiving faxes. NOTE When you are receiving DRD service from a telephone company, change the reception method to [Auto • Auto (TAD) (Refer to 6-11.) • Auto (DRD) (Refer to 6-24.) • Manual (Refer to 4-15.) Checking and Changing the Reception Method 1 Press the [System Menu] key. 2 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 53
the Status screen. To print the received originals, supply paper or remove jammed paper. NOTE For the Status screen, refer to the machine's Advanced Operation Guide. 2 Received faxes are output to the tray with the printed side facing down. Paper can also be placed in the multi-purpose tray to print - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 54
Communication is canceled. Status Status Scheduled Job Job Type All Job No. Accepted Time Type Destination 438 14:47 0123456789 User Name Log Status InProcess 1/1 Cancel Printing Jobs Status Priority Override Sending Jobs Storing Jobs Device/ Communicate Detail Paper/ Supplies Close - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 55
Destination 0007 9:30 A OFFICE User Name Start Time 12:00 ejected, and the screen returns to the send default screen. When originals remain in the document processor NOTE When 2 optional FAX Kits (Dual FAX option) are Port 1 Dialing... Line Off Manual RX FAX Printing Jobs Status Log - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 56
FAX Operation (Basic) > Canceling Communication Cancelling Polling or Sub Address Bulletin Board Transmissions To cancel a polling or sub address bulletin board transmission, delete the polling transmission original saved in the polling box. For information on how to delete the saved original, refer - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 57
For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Send > Default Screen) 1 Press [Address Book] the checkmark. For Extended Address Book, refer to the Command Center RX User Guide. Address Book Addr Book Address Book Dest. No. Type Name 0001 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 58
that destination types are selected when the address book is displayed. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Edit Destination > Address Book Defaults > Narrow Down) Refine your search by the capital letters of the registered name. 3-20 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 59
FAX Operation (Basic) > Selecting a Destination from the Address Book Changing/Deleting Registration Contents You can change or delete the contents of destinations (contact) or groups. When editing contents 1 Press the [System Menu] key. 2 Press [ ], [Edit Destination] and then [Add/Edit] of Address - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 60
FAX Operation (Basic) > Selecting a Destination by One-touch Key Selecting a Destination by One-touch Key Select a destination by a One-touch key. Destination Pause ABCD Pause Space [email protected] 001/001 Backspace Address Book FAX No. Entry On Hook Direct Chain Detail Delete Recall - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 61
, you cannot use Redial. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > You cannot send delayed transmission immediately while the machine is waiting for redial. Manual Redial (Recall) Use this when the receiving system does not respond when - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 62
FAX Operation (Basic) > Previewing Images Previewing Images You can display a preview image of a scanned original on the panel to check the image to be sent. 1 Prepare to send the image as described in Automatic Send on page 3-4. 2 Press [Preview] on the left side of the [Quick Setup], [Type of - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 63
selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Send > Dest. Check before Send) To see a preview image when you are using the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 64
], and [Advanced Setup] screens. Functions Available for Registration in the Quick Setup Screen Default registrations and the functions available for registration are as follows. Default Registration 1: Original Size 2: FAX TX Resolution 3: Density 4: 2-sided/Book Original 5: Continuous Scan - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 65
FAX Operation (Basic) > Quick Setup Screen Changing Registration The following procedure is one example for replacing the registration of Density with Zoom in the Quick Setup Screen for faxing. Destination Sending Image Destination 0123456789 1/1 Original : A4 Zoom : 100% Send : A4 A4 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 66
FAX Operation (Basic) > Registering Shortcuts Registering Shortcuts Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. Settings can also be registered for the selected function. A function name linked to a registered shortcut can be changed as necessary. You - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 67
Standby Transmission...4-10 Interrupt Send ...4-11 Chain Dial ...4-12 Manual Send ...4-14 Using after Confirming the Connection to the Receiving System 4-14 Using a Telephone to Send...4-14 Manual Reception ...4-15 Using the Telephone to Receive ...4-15 Remote Switch Function - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 68
FAX Operation (Advanced) > Long Originals Long Originals Use the document processor to scan long originals (originals that are longer in the paper feeding direction). NOTE Only a single side of a long original cannot be scanned. Originals of up to 1,600 mm/63" long can be scanned. 1 Press [Fax] in - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 69
Custom Box by fax, you cannot move documents until sending is finished. For details on using Custom Boxes, refer to the machine's Operation Guide. Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 70
FAX Operation (Advanced) > Delayed Transmission Enter Destination. FAX Delayed Transmission Off On Destination Start Time 00 # Keys 00 # Keys Original Zoom Send : A4 : 100% : A4 Preview Status Add Shortcut Cancel OK 02/02/2013 10:10 4 Press [On] and use [+]/[-] to enter the transmission - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 71
Press [Sending Jobs] and then [Scheduled Job]. Status Status Scheduled Job Log Job No. Accepted Time Type Destination 0007 9:30 A OFFICE User Name Start Time 12:00 1/1 Cancel Start Now Detail Printing Jobs Status Sending Jobs Storing Jobs Device/ Communicate Paper/ Supplies Close - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 72
FAX Operation (Advanced) > Delayed Transmission When adding another destination 1 Select the address to be added from the Address Book or enter the fax number using the numeric keys. When pressing [Address Book] 1 Select the destination you want to change in the list. When entering the fax number - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 73
cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [FAX No. Entry] and repeat the above - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 74
FAX number is correct. Re-enter the same i-FAX number and press [OK] to complete the entry. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new address, press [i-FAX Address Entry] and repeat the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 75
FAX Operation (Advanced) > Broadcast Transmission Select the destination from the Address Book 1 Press [Address Book]. 2 Select the check boxes beside the destinations to select from the list. To use an LDAP address book, select [Ext Address Book] in [Destination]. 3 Press [OK]. Select the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 76
FAX Operation (Advanced) > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 77
FAX Operation (Advanced) > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 78
FAX Operation (Advanced) > Chain Dial Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 79
cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [FAX No. Entry] and repeat the above - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 80
FAX Operation (Advanced) > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 81
has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Receiving Mode on page 6-17. When 2 optional FAX Kits (Dual FAX option) are installed, the only receiving mode available on - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 82
FAX Operation (Advanced) > Remote Switch Function Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 83
for Forwarding on page 4-25. The forwarding requirements are as follows: 1 Sub address 2 Sender fax number 3 Port (when 2 optional FAX Kits (Dual FAX option) are installed) 4 Recipient's address (i-FAX) By using the memory forwarding function, you can perform the following communication. 4-17 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 84
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Sub address confidential delivery You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them. Setting example 2 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 85
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Use Rule for All Receptions By applying the requirements to all receptions, you can have all faxes that you receive be printed or forwarded based on the requirements. To use requirements for all receptions - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 86
forward the received originals. Forward originals with folder (SMB) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals. Forward originals to another fax. Enter the recipient - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 87
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Use Rule for Specific RX To register settings by each reception requirement, follow the steps below. Up to 100 requirements can be registered. 1 Press the [System Menu] key. 2 Press [FAX], and then [Next] - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 88
[Port 1] or [Port 2]. If the port is selected, fax box forwarding will not be possible. This setting only appears when 2 optional FAX Kits (Dual FAX option) are installed. When i-FAX was selected in step 11. Search Requirements Registration method i-FAX Address Press [i-FAX Address]. Enter - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 89
originals. Folder Path Entry Forward originals with folder (SMB) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals. FAX No. Entry Forward originals to another fax. Enter - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 90
(Memory Forwarding) 24Select the FAX Box to be used to store the originals and press [OK]. If you set the password to FAX Box, enter the password and press [OK]. 25You can change the following settings. z Number of Copies z Schedule setting z File name registration z Priority setting NOTE - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 91
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Changing/Deleting Requirements for Forwarding To change or delete the requirements for forwarding, follow the steps below. 1 Follow steps 1 to 3 of Use Rule for Specific RX on page 4-21. 2 Select the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 92
file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF or XPS as the file format. 1 Follow steps 1 to 4 of Use of File Format. 3 Press [PDF], [TIFF] or [XPS] and then [OK]. NOTE If you have selected PDF for file format, PDF Encryption functions are available. For - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 93
Press [OK]. NOTE To enable FTP Encrypted TX setting, be sure that SSL of Secure Protocol is On. For details, refer to the machine's Operation Guide. File Separation If transmission is by e-mail or to a folder (SMB) or folder (FTP), set whether page division is performed. 1 Follow steps 1 to 4 of Use - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 94
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) File Name Registration You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number (address for an i-FAX). 1 Follow steps 1 to - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 95
problem default Administrator password is factory-set as 'Admin'. 4 Click 'Setting' from the navigation bar on the left to view and set values for that particular category. 5 Click 'FAX / i-FAX'. The Transmit Settings dialog box will appear. For details, refer to the Command Center RX User Guide - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 96
text box below it accepts entry of the necessary information on the selected item. For details, refer to the Command Center RX User Guide. Schedule Specifies whether a time is specified. Schedule Start Time End Time Registers times when the specified requirements are enabled or disabled. You - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 97
to the Command Center RX User Guide. File Format Choose either PDF, TIFF or XPS as the file format used for storing forwarded files. PDF Encryption Apply encryption to the PDF files to send-and-forward. Forward Settings PDF/A Turns PDF/A-compliant format PDF/A-1a or PDF/A-1b on or off, when - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 98
Detail/Edit Delete Status 4 Press [Change] of the required items. Close 02/02/2013 10:10 NOTE The Owner and Permission are displayed when the user login has been enabled. When Box No. is selected 1 Press [+]/[-], or enter the Box No. by using the numeric keys. 2 Press [OK]. NOTE If "0000 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 99
. 3 To complete the entry, press [OK]. NOTE A box password can be set if user login is disabled or if user login is enabled but the FAX Box is shared by other users. Set the password as necessary. If you set the password, the password entry is required when changing or deleting the box, or printing - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 100
0.0KB 68.0KB Search(Name) Search(No.) 1/1 Add/Edit Box Polling Box Detail Open Status 02/02/2013 10:10 NOTE You must enter a box password in the following situations: • If user login is disabled • If user login is enabled but the FAX Box has been selected by another - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 101
images, refer to Previewing Images on page 4-36. For information on working with lists in FAX Boxes, refer to the machine's Advanced Operation Guide. From a FAX Box, only printing is available. Sending cannot be done. 4 Press [Print]. Box: 0001 File Name 1 File Date and Time Size 2010 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 102
FAX Operation (Advanced) > FAX Box Function Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a FAX Box. You can also use this procedure to rename files. 1 Follow steps 1 to 3 in Printing Originals from a FAX Box on page 4-34. 2 Press - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 103
Boxes are described. When there are originals in the FAX Boxes, the number of pages is displayed. NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges. 1 Press the [System Menu] key. 2 Press [Document Box/Removable Memory], [Next - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 104
same type. Sub address-based communication can be used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry before transmission. For details, refer to the explanations in the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 105
[OK] to complete the entry. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New and '*' characters to enter a sub address. 8 Press [Password] and enter the sub address password using the numeric keys. NOTE You can use up to 20 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 106
on page 5-12. Sub Address Reception To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission. When sub-address reception is performed, the functions below can be used. • Printing/Sending Received Faxes by Requirements (Memory - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 107
function can be also registered to the program. Up to 50 programs including copying and sending functions can be registered. When user login has been enabled, only the administrator can register. Registering Programs 1 Transmission requirements have been registered, press the [Program] tab. 2 Press - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 108
FAX Operation (Advanced) > Program Dial To delete 1 Press the key(s) corresponding to the program number (01 to 50) to delete. 2 Press [Delete]. 3 Press [Yes] in the confirmation screen. Using Program Dial 1 Press [Program] in the home screen. 2 Place the originals. 01 ID Card Copy 02 Eco Copy 04 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 109
board communication function. Some fax machines cannot store originals and some do not support polling reception. Check both the sending and receiving machines beforehand to ensure that they recipient with the sub address and sub address password. † On this machine, the sub address and sub address - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 110
Change the required functions for the original to be stored. For information on using the functions, refer to the machine's Advanced Operation Guide. To change the image quality, follow the steps on page 3-11. Function Original Image Mixed Sized Originals 2-sided/Book Original Original Orientation - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 111
. You can use up to 20 digits including the numbers from 0 to 9, ' (space)', '#' and '*' characters to enter a sub address password. When the machine receives originals, a sub address password is not used. 7 Press [OK]. 8 Press the [Start] key. The originals are scanned and stored in the Polling box - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 112
communication is disabled for polling reception. When 2 optional FAX Kits (Dual FAX option) are installed and a receive-only port refer to Send and Forward on page 4-55. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 113
the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible to Send and Forward on page 4-55. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 114
, refer to Previewing Images on page 4-50. For information on working with lists in a Polling box, refer to the machine's Advanced Operation Guide. 3 Press [Print]. Polling Box 0001 File Name doc20101010094533 doc20101010095022 doc20101010100011 Print Date and Time 02/02/2013 10:10 02/02/2013 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 115
FAX Operation (Advanced) > Polling Communication Checking Details and Renaming Files Use this procedure to check the details of an original stored in a Polling box. You can also use this procedure to rename files. 1 Follow steps 1 to 2 in Printing from a Polling Box on page 4-48. 2 Press [Detail]. - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 116
FAX Operation (Advanced) > Polling Communication Previewing Images Use this procedure to view a preview image of the stored document on the touch panel. 1 Follow steps 1 to 2 in Printing from a Polling Box on page 4-48. 2 Press [Preview]. The preview screen appears. For information on previewing - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 117
FAX Operation (Advanced) > Prohibiting entry of fax numbers with the numeric keys Prohibiting entry of fax numbers with the numeric keys You can prohibit direct entry of fax numbers with the numeric keys when faxes are sent. When direct entry is prohibited, faxes can only be sent to destinations - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 118
Guide. Description of User Accounting Setting Item Local User List Enable/Disable User accounting Description Register user access privileges, User ID and Password. Enable/Disable User . † Requires 2 optional FAX Kits (Dual FAX option). NOTE For details, refer to the machine's Advanced Operation - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 119
operations. • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Output from FAX Box • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling transmission • Network FAX transmission* • i-FAX Transmission - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 120
For details on character entry, refer to Character Entry Method on page 11-2. 3 Press [Login Password]. 4 Enter the password and press [OK]. 5 After confirming that the correct User ID and password have been entered, press [Login]. 6 Perform the fax operation. NOTE When the operation is completed - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 121
ID when using the machine. NOTE When both user accounting and job accounting have been enabled, the screen for entering a User ID and Password is displayed. 1 Use the numeric keys to , refer the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Send and Forward) 4-55 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 122
Functions Functions that are convenient when sending fax are introduced here. For usage of each function, refer to the machine's Advanced Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original's size when using custom size originals - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 123
FAX Operation (Advanced) > Other Convenient Functions Original Orientation To ensure that the originals are sent in the correct orientation for reading, indicate which end of the original is the top. When the original is a two-sided or facing pages original, the orientation of the original must be - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 124
FAX Operation (Advanced) > Other Convenient Functions Border Erase You can erase black borders around originals when scanning. For border erase, the following methods are available. Border Erase Sheet Erase black borders from around sheet originals. Border Erase Book Erase black borders found - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 125
5 Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status. Various Tools for Checking Transmission Results and Registration Status 5-2 Checking FAX Job History ...5-3 Displaying Job Log Screen ...5-3 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 126
result report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation (No Print Output or Error Only is also optionally available.) Activity report Report printing Latest 50 send or receipt results Any time, and automatic printout after - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 127
details of the job history check, refer to the machine's Advanced Operation Guide. Displaying Job Log Screen 1 Press the [Status/Job Cancel] key. i-FAX E-mail Folder Application Next Scheduled Job Log Destination User Name Result InProcess 1/1 Detail Printing Jobs Status Sending Jobs - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 128
transmission Recipient (destination name, fax number or i-FAX address) User name Blank if no information is available Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Waiting: Although the received signal is not confirmed yet - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 129
Result [ ] in Job Type [Detail] Storing i-FAX reception data Job name User name Blank if no information is available Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Specific type of job can be indicated. Select a job from the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 130
Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Press [Detail] to check the result for each destination. Job type The number of destinations is displayed. User name Blank if no information is available Job name Time when job - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 131
] of Result Report Setting. Then press [Next] of Send Result Report and [Change] of FAX. 3 Press [Off] (not to print), [On] (to print), [Error Only], or [Specify Each Job]. Report - FAX Print a report of FAX transmission results. * Results including E-mail/Folder in multiple destinations are also - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 132
. 2 Press [Report], and [Next] of Result Report Setting. Then press [Change] of FAX RX Result Report. 3 Press [Off] (not to print), [On] (to print), or [Error/Storing in Box Only]. 5-8 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 133
:30 A OFFICE 10/10 09:25 10/10 09:15 A OFFICE A OFFICE Print Report Status Detail 12345678 12345678 12345678 12345678 12345678 Result Completed Error Completed 1/1 Completed Completed Detail Close 02/02/2013 10:10 NOTE You can select a shown fax job and press [Detail] to view detailed - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 134
Press the [System Menu] key. 2 Press [Report], and [Next] of Admin Report Settings. Then press [Change] of Outgoing FAX Report or Incoming FAX Press [OK]. Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 135
notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/Storing in Box Only]. For details, refer to FAX RX Result Reports on page 5-8. Fax receipt results are reported by e-mail according to the settings - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 136
appears after pressing the [Start] key. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Send > Dest Destination A OFFICE Detail 1234567890 1/1 Detail Delete Check Cancel Status Status Admin 02/02/2013 10:10 Press [Detail] to display the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 137
6 Setup and Registration This chapter explains how to perform various setups and registrations. Selection of Telephone Line (Inch version only 6-2 Selection of Transmit Terminal Identification (TTI 6-3 Setting the TTI information...6-4 Local FAX Name Registration...6-4 Local FAX Information Entry - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 138
the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax. NOTE If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, select the option for each line. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 139
fax. The information includes the date and time of transmission, number of pages sent, name, fax number, and Internet FAX address. This machine enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding the location of the information to be printed, you - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 140
the FAX came from. Local FAX Name Registration Register the local FAX name printed in the transmit terminal identification (TTI) area. NOTE If two fax kits are installed and two telephone lines are used, TTI information can be registered for each line. However, only one FAX ID can be registered. To - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 141
Local FAX Info in the TTI. For the procedure for registering an account name or account ID, refer to the machine's Operation Guide. NOTE If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, you can register Local Fax Number for each of the lines and only one - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 142
Setup and Registration > Setting the TTI information Local FAX ID Entry 6 Press [Change] of Local FAX ID. The entry screen is displayed. FAX - Local FAX ID Set local FAX ID. Use [-]/[+] or the numeric keys to enter a number. (0000 - 9999) Status Cancel OK 02/02/2013 10:10 7 Using the numeric - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 143
ECM TX ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions. NOTE - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 144
conditions are bad, the fax may not be transmitted correctly. In that case, set a lower TX Start Speed. Normally this should be used with the default setting. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Transmission, [Next] of FAX, and then [Change] of TX Start Speed (Port1) or TX Start - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 145
is calling from a telephone, the machine makes a ringing tone urging the user to respond. IMPORTANT In order to use FAX/TEL Auto Switch Reception, with automatic send FAX When the other party has sent originals with manual send Telephone When the other party is calling from a telephone Receives - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 146
call is from a telephone 2 The machine makes a ringing tone urging the user to respond. Lift the handset of the telephone within 30 seconds. NOTE If you NOTE At the end of the conversation, you can manually receive the originals. (Refer to Manual Reception on page 4-15.) When the call is from a - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 147
the connected answering machine. Therefore, when the user is absent, the other party can leave such as responding to messages, refer to the Operation Guide of each answering machine. Set the number of rings originals with automatic send originals with manual send calling from a telephone Receive - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 148
is still making the ringing tone, the machine enters a status the same as manual reception. (Refer to Manual Reception on page 4-15.) 2 The answering machine responds. When the call is from a telephone, but the user is absent The answering machine plays a response message, and starts recording the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 149
Setup and Registration > Rings Rings You can change the number of times to let the phone ring before answering a call as needed. The number of ringing times can be changed independently for each receiving mode of Auto (Normal), Auto (TAD) and Auto (FAX/TEL). NOTE The number of ringing times can be - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 150
Setup and Registration > Volume Adjustment Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook]. Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 151
[Off], [On], or [FAX Reception Only]. 4 Press [OK]. NOTE For information on settings other than the buzzer job finish sound, refer to the machine's Operation Guide. 6-15 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 152
Setup and Registration > Retry Times Retry Times The number of retry times can be changed automatically. NOTE Retry times can be set to between 0 and 14. For Redial, refer to Dialing the Same Receiving System (Redial) on page 3-23. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Transmission - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 153
FAX/TEL)] (Refer to 6-9.) • FAX/Answering Machine Auto Switch Reception [Auto (TAD)] (Refer to 6-11.) • DRD Reception [Auto (DRD)] (Refer to 6-24.) • Manual Reception [Manual] (Refer to 4-15.) Select the mode appropriate for the way the machine is used. NOTE DRD reception mode is available only for - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 154
Setup and Registration > Reception Date/Time Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 155
the paper type to be used for print output of the received fax. Supported paper types: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Coated, High Quality, Custom 1 to 8 NOTE Refer to the machine's Advanced Operation Guide for details on Custom Paper 1 to 8. 1 Press the [System Menu] key. - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 156
setting is changed, it will not be possible to print faxes. For details, refer the machine's Operation Guide. (3 Preparation before Use > Specifying Paper Size and Media) 5 Press [OK]. The previous screen /2013 10:10 7 Press [Close]. The display returns to the default System Menu screen. 6-20 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 157
Setup and Registration > MP Tray Paper Output MP Tray Paper Output You can select whether to use the MP tray paper when printing out the received fax. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Multi Purpose Tray. 3 Select either [Off] ( - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 158
ECM RX ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions. NOTE - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 159
conditions are bad, the fax may not be received correctly. In that case, set a lower RX Start Speed. Normally this should be used with the default setting. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of FAX, [ ], and then [Change] of RX Start Speed (Port1) or RX Start - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 160
Reception DRD Reception This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a the same manner as standard Manual FAX Reception. For details, refer to Manual Reception on page 4-15. 6-24 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 161
. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically. 6-25 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 162
transmission does not meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List the last 4 digits of the recipient's Local FAX Number. (Excludes manual transmissions.) Reception Restrictions • Register Permitted FAX numbers or Permitted ID numbers.†† - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 163
Setup and Registration > Transmission Restriction Reception Rejection Prerequisites • Register Reject FAX numbers.† (Refer to Registering Reject FAX No. on page 6-30.) • Reception restriction settings are specified in [Reject List] in Reception Restrictions. (Refer to Setting Reception Restriction - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 164
Setup and Registration > Transmission Restriction NOTE Press [Pause] to insert a pause (-) between numbers. Press [Space] to enter a space. Use [ ] or [ ] to move the cursor. Pressing [Backspace] deletes the character to the left of the cursor. 5 Press [OK]. 6 When registering other Permit FAX - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 165
Setup and Registration > Transmission Restriction Changing and Deleting Permit FAX No. 1 Follow steps 1 to 2 of Registering Permit FAX No. on page 6-27. FAX - Permit No. List Add a number from which faxes will be accepted. (Up to 50 numbers can be added.) 0120999333 TEL Number 1/1 Add Detail - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 166
Setup and Registration > Transmission Restriction Registering Reject FAX No. NOTE Up to 50 Reject FAX numbers can be registered. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of TX/RX Restriction and then [Add/Edit] of Reject No. List. 3 Press [Add]. FAX - Reject No. List Add a number from - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 167
Setup and Registration > Transmission Restriction Changing and Deleting Reject FAX No. 1 Follow steps 1 to 2 of Registering Reject FAX No. on page 6-30. FAX - Reject No. List Add a number from which faxes will be rejected. (Up to 50 numbers can be added.) 55555555555 TEL Number 1/1 Add Detail - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 168
Setup and Registration > Transmission Restriction Registering Permit ID No. You can register IDs of machines to permit fax communication with those machines. NOTE Up to 25 Permit ID numbers can be registered. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of TX/RX Restriction and then [Add/ - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 169
Setup and Registration > Transmission Restriction Changing and Deleting Permit ID No. 1 Follow steps 1 to 2 of Registering Permit ID No. on page 6-32. FAX - Permit ID List Add an ID from which faxes will be accepted. (Up to 25 IDs can be added.) 1234 FAX ID 1/1 Add Detail Delete Status - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 170
Setup and Registration > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 171
Setup and Registration > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 172
Setup and Registration > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 173
Setup and Registration > Encryption Changing and Deleting Registration Contents of Encryption Key 1 Follow steps 1 to 2 of Registering an Encryption Key on page 6-36. FAX - Encrypt. Key Registration Add a key to use for encrypted FAX transmissions. (Up to 20 keys can be added.) Key01 Key02 Key03 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 174
Setup and Registration > Encryption 6 Press [Detail] and [Change] of Encrypted Transmission. Destination FAX No. Entry - Detail Sub Address : Transmission Start Speed : 33600bps ECM : On Encrypted Transmission : Off Change Change Change Change Status Cancel OK 02/02/2013 10:10 7 Press [On - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 175
Setup and Registration > Encryption Operation at the Receiving System To conduct encryption communication operating the receiving system, follow the steps below. NOTE In encryption communication, sub address communication cannot be used. 1 Register the encryption key you have arranged with the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 176
Setup and Registration > Reduced Reception Reduced Reception When the reception size is larger than the paper size, you can reduce the print size. Item Off On Description Print the received data at 100% of the original size by dividing it into several sheets of paper. Print the received data by - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 177
Setup and Registration > Duplex Print Output Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [ - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 178
Setup and Registration > 2 in 1 Reception 2 in 1 Reception When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. NOTE If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 179
the machine's status or look for problems. NOTE To use Remote Diagnostics, you must first sign an agreement with our service representative and register a Predetermined ID on the machine. For more information, contact your Service Representative or Authorized Service Center. 1 Press the [System Menu - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 180
default settings for the login user name and password are both 'Admin'. 3 Press [ ] and then [Change] of Unusable Time. 4 Press [On] and use [+] or [-] to enter the start time and end time. NOTE If the same time is set as the start time and end time, you cannot use all day. 5 Specify the code - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 181
Setup and Registration > Setting the Paper Output Setting the Paper Output Set the output tray for printing of receiving faxes. NOTE This function is not displayed when a Document Finisher or Job Separator is not installed. 1 Press the [System Menu] key. 2 Press [Common Settings], and then [Change] - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 182
Setup and Registration > Setting the Paper Output 6-46 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 183
7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit. Internet FAX Kit(A) "Internet FAX Kit" ...7-2 Expansion Memory ...7-3 Dual FAX...7-3 Dual FAX Settings...7-3 Reception Port Selection ...7-3 Job Accounting Port Restrictions ...7-4 7-1 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 184
Optional Equipment > Internet FAX Kit(A) "Internet FAX Kit" Internet FAX Kit(A) "Internet FAX Kit" You can use Internet FAX on this machine. For details, refer to Internet Faxing (i-FAX) on page 8-1. 7-2 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 185
memory size and increase the number of incoming (faxed) original pages that can be stored. Call a service representative for mounting or removal of the expansion memory. Dual FAX Installing 2 optional FAX Kits (Dual FAX option) allows you to use 2 phone lines. This reduces the time until faxes are - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 186
User Login/Job Accounting]. 3 The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both 'Admin restrictions and job accounting, refer to the machine's Advanced Operation Guide. 7-4 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 187
8 Internet Faxing (i-FAX) This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit. What is i-FAX? ...8-2 i-FAX Settings ...8-5 Accessing Command Center RX ...8-5 i-FAX Default Settings...8-6 i-FAX Transmission ...8-9 i-FAX Reception ...8-14 8-1 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 188
SMTP is supported, which enables direct communication (without going through a mail server) with a machine that supports Internet fax address. T The mail server receives the fax. T The recipient's fax machines download the fax from the mail server. NOTE When Direct SMTP is used, communication does - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 189
's E-mail address. T The mail server receives the fax. T This machine downloads the fax from the mail server. T This machine prints the received fax. receive an E-mail error message from the server. However, in some cases problems can arise such that you do not receive the error message. For - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 190
reception capacity information in response to a transmission confirmation request from the sender. Information on the resolutions, compression modes and paper sizes supported by this machine is sent to the sender. When this machine sends an i-FAX The machine sends a transmission confirmation to - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 191
default Administrator password is factory-set as 'Admin'. 4 Click 'Function Settings' from the navigation bar on the left to view and set values for that particular category. 5 Click 'FAX / i-FAX'. The Transmit Settings dialog box will appear. For details, refer to the Command Center RX User Guide - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 192
Internet Faxing (i-FAX) > i-FAX Settings i-FAX Default Settings Function Settings > FAX / i-FAX Use disables 2 in1 reception. Configure settings for FAX. For details, refer to the Command Center RX User Guide. Display whether an i-FAX connection is available or not. Configure i-FAX in [i-FAX (SMTP - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 193
the interval in the range from 3 minutes to 60 minutes. The default is 15 minutes. Run once now Click [Receive] to immediately connect Operation Guide for details. POP3 Port Number Sets the port number used by POP3. Normally, 110 is used. POP3 Server Timeout Login User Name† Login Password† - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 194
0, the limitation for E-mail size is disabled. Displays the sender address used for E-mails sent from this machine. Set in [E-mail Address] in POP3 User Settings. Signature Function Default Displays the signature to be inserted in the end of the Email body. Set on the [E-mail Settings] page. The - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 195
display the basic screen for sending. Placing Originals Place the originals on the glass surface or in the document processor. Refer to the machine's Operation Guide. (5 Working with the Machine > Loading Originals > Placing Originals on the Platen) 8-9 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 196
FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [i-FAX Address Entry] and repeat the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 197
touch keys (Refer to 3-22.) z Using the Speed Dial key (Refer to 3-22.) z Manual Redial (recall) (Refer to 3-23.) NOTE In addition to an i-fax, you can include to send as one job. For details, refer to the machine's Operation Guide. When the destination includes FAX or i-FAX, the FAX or i-FAX jobs - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 198
Internet Faxing (i-FAX) > i-FAX Transmission Item Compression Paper Size Description Select a suitable file format for the destination fax machine. MH, MR, MMR or JBIG Specify the suitable document size options for the destination fax machine. If you try to send an i-FAX using a prohibited paper - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 199
you press the [Start] key. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Dest. Check before Send Accepted Time Type Job Name 438 14:47 [email protected] User Name Log Status InProcess 1/1 Cancel Priority Override Detail Printing Jobs Status - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 200
the mail server and automatically downloads and prints any Internet faxes found on the server. No particular user intervention is needed when the . Removable Memory 2GB/16GB Format Remove FAX Port 1 Ready. Line Off Manual RX Hard Disk Overwriting... FAX Port 2 Ready. Line Off FAX Printing - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 201
FAX? ...9-2 Setup...9-3 Flow of Setup ...9-3 Installing the Network Fax Driver ...9-4 Uninstalling the Network FAX Driver...9-6 Basic Transmission ...9-7 Changing Transmit Settings...9-13 Using Cover Pages ...9-18 Cover Page Registration (Default Settings) ...9-23 Transmission Control ...9-28 9-1 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 202
of a cover page. • Transmission and printing can be done simultaneously. • E-mail reporting of the transmission result. • Sub address transmission is available. • Supports i-FAX transmission. • Operation is as simple as printing. Flow of Network FAX Sending Network FAX sending is performed in the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 203
the machine to a PC using the network cable. For details, refer to the machine's Operation Guide. Machine Registration Using the memory transmission function, select the recipient PC or file format. NOTE Use use Network FAX. For details, refer to Installing the Network Fax Driver on page 9-4. 9-3 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 204
Driver is explained below. (The screens in Windows 7 are shown.) NOTE Plug and Play is disabled on this device when in Sleep. Wake the device from Low Power Mode or Sleep before continuing. 1 Insert the DVD. NOTE Installation on Windows must be done by a user ]. If the user account management window - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 205
via a network or USB cable and that it is turned on and click Reload. If the Windows security window appears, click [Install this driver software anyway]. 4 Finish the installation. If a system restart message appears, restart the computer by following the screen prompts. This completes the printer - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 206
Driver from your computer. NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges. 1 Display the screen. Click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera on-screen instructions to uninstall the software. 9-6 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 207
dialog box for the application that you are using will appear. 3 1 2 2 Select settings in the Print dialog box. 1 Select the product name of the machine (Kyocera XXX XXX NW-FAX) to be used in the printer name list. 2 Set the print range and other settings. NOTE Make sure that the number - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 208
About Network FAX > Basic Transmission NOTE For detailed information on the settings on the tab, refer to Configuring the Driver Default Settings on page 9-9 2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings dialog box will appear. 4 Select settings - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 209
About Network FAX > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. 1 Display the screen. 1 From the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 210
By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: 1 Click the [Start] button on the taskbar, click [Control Panel], and then click [View - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 211
(Default Settings) on page 9-23. (3) Authentication Tab Item User Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password. Transmission will be performed using the entered Login User Name and Password. Prompt for Login User - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 212
it possible to receive the transmission results report by e-mail. (The fax machine must be set to transmit e-mail. For details, refer to the Operation Guide for the machine.) 9-12 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 213
About Network FAX > Changing Transmit Settings Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book NOTE There are three types of Address Books from which you can select the party to transmit to. They are the fax - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 214
About Network FAX > Changing Transmit Settings 2 Select the desired Address Book. To select the Address Book registered in the fax machine, select [Address Book/XXXX (model name)] from the pull-down menu. NOTE To use the Windows Address Book, select [Windows Address Book]. For adding an Address Book - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 215
dialog box. Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box. 2 Enter the sub-address and password as it is registered in the destination fax. A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, and - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 216
About Network FAX > Changing Transmit Settings (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 217
About Network FAX > Changing Transmit Settings (5) Transmitting Terminal Information Data The settings that were selected in (4) Sender Information Tab on page 9-12 can be changed by clicking the [Sender Information tab]. For the setting procedures, refer to (4) Sender Information Tab on page 9-12. - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 218
About Network FAX > Using Cover Pages Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 219
About Network FAX > Using Cover Pages 2 Enter the fax number. In the [Address Setting] tab, enter the destination fax number and click on the [Option Settings] button. NOTE For Internet fax transmission, select Internet FAX in the Transmission Mode and enter the Internet fax address. 1 Item FAX - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 220
maximum of 32 characters can be entered. Recipient A maximum of 32 characters can be entered. 3 When the sender information is not set in the Default Settings dialog box, click on the [Sender Information] tab and set the sender information. Refer to (4) Sender Information Tab on page 9-12. Item - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 221
Settings, then the action of selecting the Cover Page for each transmission can be omitted. Refer to Cover Page Registration (Default Settings) on page 9-23. Original Cover Page templates can be created. Refer to Creating New Cover Page Templates on page 9-25. 7 Check the contents of - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 222
About Network FAX > Using Cover Pages 8 Edit the Message. 1 Click on the [Edit Message] button. 2 Enter the message to be added to the Cover Page and click on the [OK] button. Item Message Description A maximum of 1,000 characters can be entered. 9 Transmit. Click on the [Send] button to begin - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 223
each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows. 1 Open the Default Settings dialog box. Perform the Default Settings Dialog Box on page 9-10 procedure shown on page 9-10, open the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 224
About Network FAX > Cover Page Registration (Default Settings) 4 Check the contents of the Cover Page. 1 Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 225
Templates Perform the following procedure to create an original Cover Page template. 1 Open the Default Settings dialog box. Perform the Default Settings Dialog Box procedure shown on page 9-10, open the Default Settings dialog box. 2 Edit the Cover Page templates. 1 Place a check in the [Attach - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 226
font point size so that the inserted information will fit in the field box. NOTE When a fax is transmitted, the information entered in the Default Settings and Destination Settings will automatically be entered in the fields. The following field boxes can be used. Use them as required. Menu Item - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 227
About Network FAX > Cover Page Registration (Default Settings) Menu Item Template Display Sender Company Sender - Company Department Sender - Department Comment Name FAX Number Telephone Number Sender - Name Sender - FAX Number Sender - Telephone - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 228
About Network FAX > Transmission Control Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 229
10 Troubleshooting This chapter explains how to deal with problems. Indicators During Sending/Receiving Operation 10-2 Precautions When Turning Power OFF ...10-3 Error Messages...10-4 Troubleshooting ...10-5 10-1 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 230
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [Processing] indicator blinks when - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 231
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To receive faxes with the power turned off, press the [Power] key on the operation - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 232
Troubleshooting > Error Messages Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 233
Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service manual of your phone set. Is the remote switching number Check the registration. (Default error displayed? Remedy the cause of error password - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 234
Troubleshooting > Troubleshooting Symptom Cannot perform memory forwarding using a sub address. after the memory has free space, or create free space in the memory. 4-32 Enter the correct box password. 4-32 Check with the recipient. - Free up some space in memory - and then send, or simply - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 235
11 Appendix Character Entry Method ...11-2 Specifications ...11-5 Menu List ...11-6 Received FAX Sizes and Paper Priority (Inch Model 11-11 Received FAX Sizes and Paper Priority (Metric Model 11-13 Error Code List ...11-16 11-1 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 236
as a PC keyboard are available. If necessary, change the layout. For information on how to change layouts, refer to the machine's Advanced Operation Guide. QWERTY layout is used here as an example. You may use another layout following the same steps. Entry Screens Lower-case Letter Entry Screen - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 237
Appendix > Character Entry Method Upper-case Letter Entry Screen Use the keyboard to enter. Limit: 128 characters Input: 0 characters Backspace ! @ # $ % ^ & * ( ) _ + ˜ Q W E R T Y U I O P { } | A S D F G H J K L : " Z X C V B N Upper-case LLoowweerr-- - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 238
Appendix > Character Entry Method Entering Characters Follow the steps below to enter 'List A-1' for an example. 1 Press [Upper-case]. 2 Press [L]. The letter L is shown on the display. 3 Press [Lower-case]. 4 Press [i], [s], [t] and [Space]. Use the keyboard to enter. List Limit: 32characters - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 239
FAX kit Compatibility Super G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/7200/ 4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 240
Appendix > Menu List Menu List The function keys on the touch panel and operation panel have the following menus. Refer to this list as necessary when you operate the machine. or FAX Destination Quick Setup Type of Original/Transmission Image Advanced Setup Program Address Book FAX No. Entry ― - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 241
Appendix > Menu List or Send Destination † Optional Internet FAX Kit is required. i-FAX Address† FAX Box Open Detail Add/Edit Box Search(Name) Search(No.) Polling Box Detail Print Search(Name) Delete Preview Detail Print - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 242
FAX Box Polling Box Quick Setup Registration Dest. Check before Send Entry Check for New Dest Default Screen Send and Forward New Destination Entry Recall Destination TX/RX Common Transmission Reception FAX TX Resolution Continuous Scan (FAX) i-FAX Subject/Body† Add/Edit - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 243
Zone Unusable Time Report Report Print Status Page Print Admin Report Setting Outgoing FAX Report Incoming FAX Report Result Book Defaults Address Book Type User Login/Job Accounting User Accounting Job Accounting † Optional Internet FAX Kit is required. †† Requires 2 optional FAX Kits - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 244
List or Status/ Job Cancel Printing Jobs Sending Jobs Storing Jobs Device/Communication † Optional Internet FAX Kit is required. Status Log Status Scheduled Job Log Status Log Line Off Manual Reception Check New FAX (i-FAX Reception)† Log Removable Memory Activity Report Print Program Edit Edit - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 245
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 246
Appendix > Received FAX Sizes and Paper Priority (Inch Model) NOTE The abbreviations denote the following paper sizes. ST: Statement STR: Statement-R LT: Letter LTR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 247
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 248
Appendix > Received FAX Sizes and Paper Priority (Metric Model) NOTE The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-19.) Even if [All Media Types] is selected, - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 249
Appendix > Received FAX Sizes and Paper Priority (Metric Model) NOTE The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to 619.) Even if [All Media Types] is selected, paper - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 250
NOTE "U" or "E" will appear in the error code depending on the communication speed setting. Error Code Busy CANCELED U00300 U00430 - U00462 U00601 you still have trouble, reduce TX Start Speed and send again. NOTE If the communication error occurs frequently, change the default setting of TX Start - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 251
Error Code List Error Code U01700 - U01720 U01721 U01800 - U01820 U01821 U03000 U03200 U03300 U03400 U03500 U03600 U03700 U04000 U04100 U04200 U04300 U04400 U04500 U05100 U05200 Possible Cause/Action Communication error occurred during high-speed transmission. Send again. If you still have trouble - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 252
Error Code List Error Code due to a data error occurring during transmission. Send user name and login password • POP3 login user name and login password • POP3 server name of the POP3 user • SMTP server name 2102 2103 Failed error appears that is not in the list, refer to the machine's Operation - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 253
Numerics 2 in 1 Reception 6-42 A About this Operation Guide vii Account Management 4-52 Address Book 2-5 Change/Deletion 3-21 Entering the Subject and Body of the i-FAX 8-12 Enter key 3-2 Error Code List 11-16 Error Messages 10-4 Expansion Memory 7-3 F FAX/Answering Machine Auto Switch Reception - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 254
8-5 Notes on Using 8-3 Reception 8-14 Transmission 8-9 Internet FAX Kit 7-2 Interrupt Send 4-11 J Job Accounting 4-52 Communication Form Subject Local FAX Name 6-4 Long Originals 4-2 M Machine (Names) 1-3 Manual Reception 4-15, 6-17 Manual Send 4-14 Media Type for Print Output 6-19 Memory Reception - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 255
4-38 How to Conduct 4-38 Sub Address 4-38 Sub Address Password 4-38 Sub Address Relay Broadcast Communication 4-18, 10-6 T Telephone Send Restriction Setting 6-34 Transmission Start Speed 3-8 Troubleshooting 10-5 TX Start Speed 2-8 U Unusable Time 6-44 User Accounting 4-52 Contents 4-52 Login 4-54 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 256
Index Index-4 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 257
MEMO - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 258
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Hong Kong Limited 16/F.,Mita Centre, 552-566, Castle Peak Road Tsuenwan, NT, Hong Kong Phone: +852-2429-7422 Fax: +852-2423-2159 KYOCERA Document Solutions Taiwan Corporation 6F., No.37, Sec. 3, Minquan E. Rd., Zhongshan Dist., Taipei 104, Taiwan R.O.C. Phone: +886-2-2507-6709 Fax: +886-2-2507-8432 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 261
Document Solutions Portugal Lda. Rua do Centro Cultural, 41 (Alvalade) 1700-106 Lisboa, Portugal Phone: +351-21-843-6780 Fax: +351-21-849-3312 KYOCERA Document Solutions South Africa (Pty) Ltd. 49 Kyalami Boulevard, Kyalami Business Park 1685 Midrand, South Africa Phone: +27-11-540-2600 Fax: +27-11 - Kyocera TASKalfa 3551ci | Fax System (W) Operation Guide Rev-2.2013.1 - Page 262
Rev.2 2013.1 3N6KMEN002
FAX System(W)
OPERATION GUIDE