Oki CX1145MFP CX1145 E-Filing Guide

Oki CX1145MFP Manual

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  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 1
    CX1145MFP e-Filing Guide 59315001,Rev.1.0
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    y Netscape is a trademark of Netscape Communications Corporation. y IBM, AT and AIX are trademarks of International Business Machines Corporation. y NOVELL, NetWare, and NDS are trademarks of Novell, Inc. y Other company names and product names in this manual are the trademarks of their respec- tive
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    use of the OKI 1100 MFP functions. About This Guide The guide also provides a detailed explanation of e-Filing features. Instructions for using data. Indicates a procedure you should follow to ensure the optimal performance of the equipment and problem-free copying. Other than the above, this manual
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    System Requirements 11 Chapter 2 Getting Started Storing Documents 16 Storing Scanned Originals Using the Control Panel 16 Storing Documents Using the Printer Driver 26 Getting Started with Control Panel 29 Creating and Managing Boxes 29 Managing Documents 37 Getting Started with e-Filing Web
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    e-Filing Documents 143 How to Import e-Filing Documents 143 How to use TWAIN Driver and File Downloader 149 Chapter 5 System Administration Safeguarding Data 170 Erasing Box Data 170 Using e-Filing Backup/Restore Utility 172 Installing e-Filing Backup/Restore Utility 172 Uninstalling
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    Layout Menu Functions 217 Insert Blank Page 217 Chapter 7 Troubleshooting Troubleshooting for e-Filing Web Utility 220 Limitations and Considerations 220 Error Messages 220 TWAIN and File Downloader Errors 223 TWAIN Driver and File Downloader Error Conditions 223 TABLE OF CONTENTS 5
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    6 TABLE OF CONTENTS
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    Overview 1. This section describes overview of the e-Filing features. Features and Functions 8 Organizing Documents...8 Using the Systems ...10 Managing the Systems...11 System Requirements...11
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    objects in tree structure. In the e-Filing boxes, up to 10 GB of data can be stored. 1) Box The e-Filing system provides two box types for share. You can create only one level of folders within each box. y For instructions on how to create user boxes using e-Filing web utility, please refer to the
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    Forward is available only when the optional Fax unit is installed. y Delete the documents in e-Filing when they are no longer needed. For instructions on how to store documents in the Boxes and Folders, please refer to the following section. P.16 "Storing Documents" 4) Pages Each document can
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    Folders" y Deleting documents P.37 "Deleting Documents" y Printing documents P.39 "Printing Documents" Printer Driver y Storing documents P.26 "Storing Documents Using the Printer Driver" TWAIN Driver and File Downloader y Retrieving Documents P.143 "Retrieving e-Filing Documents" e-Filing Web
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    "Erasing Box Data" A system administrator can also maintain the data in the e- Utility" P.14 "TWAIN Driver and File Downloader" system: y Microsoft Internet Explorer 5.5 Service Pack 2 or later must be installed privacy must be set to "medium". For instructions on how to set the Cookies setting, see
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    1 Overview 2 Display the Privacy tab and select "Medium" by moving the slider and click [OK]. y The Privacy setting is saved. 3 Exit the Internet Explorer and run again before accessing e-Filing. How to set the Cookies settings in Netscape Navigator When you are using the Netscape Navigator, make
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    2 Select "Cookies" under "Privacy & Security" in the Category list to display the Cookies window, and select "Enable all cookies" or "Enable cookies based on privacy settings". y When you select "Enable all cookies", go to step 5. y When you select "Enable cookies based on privacy settings",
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    Netscape Navigator and run again before accessing e-Filing. TWAIN Driver and File Downloader The TWAIN driver and File Downloader are available for following environments: y Service Pack 6a Windows 2000 Service Pack 4 Windows XP Service Pack 1/Service Pack 2 Windows Vista Windows Server 2003 Service
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    the basic operations for e-Filing features. Storing Documents 16 Storing Scanned Originals Using the Control Panel 16 Storing Documents Using the Printer Driver 26 Getting Started with Control Panel 29 Creating and Managing Boxes...29 Managing Documents ...37 Getting Started with e-Filing Web
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    " P.26 "Storing Documents Using the Printer Driver" y Before storing your documents, create this equipment. In addition, this equipment supports multi agent operation to store scanned instructions on how to register a mailbox, please see the Operator's Manual for Facsimile Function or TopAccess Guide
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    box list screen is displayed. 5 Select the box in which you want to store the data and press the [ENTER] button. y Select either the "Public Box" button or desired user box button. y If the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons
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    . y The screen returns to the SCAN TO E-FILING screen. 8 Press the [DOCUMENT NAME] button if you want rename the document name of the scanned data. y The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. 9 Press
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    10 When "PRINT THIS DOCUMENT?" message is displayed, press the [YES] button to store and print the document. y If you want to store the document without printing, press the [NO] button. 11 Press the [START] button. 12 If the "NEXT ORIGINAL?" message is displayed, place another original on glass and
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    Scan to e-Filing rather than Copy and Stored to e-Filing. Scanning Procedure for Scan to e-Filing 1 Place the original(s). y For instruction about placing the originals, see Operator's Manual for Basic Functions. 2 Press the [SCAN] button on the control panel to enter the scan menu. y The basic scan
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    desired user box button. y If the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons user boxes, see e-Filing Guide. (The instruction on how to set up the user boxes using the touch panel also describes in Operator's Manual for Basic Functions.) 6
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    . y The screen returns to the SCAN TO E-FILING screen. 8 Press the [DOCUMENT NAME] button if you want rename the document name of the scanned data. y The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. 9 Press
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    10 Specify the following items as you require, and press the [Next] button. y SINGLE/2-SIDED SCAN [SINGLE] - Press this when scanning only the front page of originals. [BOOK] - Press this when scanning both side of originals in the same direction. [TABLET] - Press this when scanning front page in
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    y EXPOSURE Press light or dark buttons to specify the exposure for scanning manually, or press the [AUTO] button to select auto mode for the will be changed to "EXPOSURE". y JPEG COMPRESS Select the JPEG compression for scan data. This cannot be set when the [BLACK] button is selected at the "COLOR
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    this screen is displayed when you press the [CONTINUE] button during scanning the originals. y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button. y You can change the setting of the original type and scanning conditions, using the [EDIT] button before pressing the
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    ) will be stored in e-Filing. For more information about the printer driver, please refer to Printing Guide. Saving a print job to a public box 1 Open the printer driver may be different depending on an application that you are using. See your applications manual about displaying the printer
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    properties dialog box appears. The procedures for displaying the properties dialog for the printer driver may be different depending on an application that you are using. See your applications manual about displaying the printer properties dialog box. 4 Display the Print Job tab and select "Store to
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    2 Getting Started 6 Select user box number to be save. If the "Enable SNMP Communication" is enabled on the Configuration tab, only the user boxes that have been set up will be displayed in the drop down box. 7 Enter the password for the user box in the "Password" field. 8 If you print a job as well
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    Getting Started with Control Panel This section describes how to manage the e-Filing functions using the Control Panel on this equipment. Users can perform the following e-Filing operations using the Control Panel: y Creating and managing boxes P.30 "Creating Boxes" P.32 "Editing Boxes" P.33 "
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    can create up to 200 user boxes and protect each box with a password. Users can also create user boxes from the e-Filing web utility. For instructions on how to create user boxes from the e-Filing web utility, please refer to the following section. P.51 "Creating New Boxes" Creating a user box
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    4 Enter the box name using the keyboard and digital keys, and press the [ENTER] button to set the entry. y Box names consist of any ASCII characters except Do not use a space or period at the beginning or end of the name. The maximum size of a box name is 32 characters. 5 If you want to protect the
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    2 Getting Started Editing Boxes The registered user box name and password can be changed. Editing a user box 1 Press the [e-FILING] button on the control panel 2 Select a user box button that you want to edit, and then press the [EDIT] button. y When the password has been set to the selected user
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    4 Change the user box name and password as you require and press the [ENTER] button. y The user box settings has been modified. Deleting Boxes Users can delete the user box. Once the user box is deleted, all folders and documents in the deleted user box will be deleted. Deleting a user box 1 Press
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    2 Getting Started 2 Select a user box button that you want to delete, and then press the [DELETE] button. y When the password has been set to the selected user box, the password entry screen is displayed. In that case, continue to next step. y When the password had not been set to the selected user
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    Deleting Folders Users can delete a folder from the Control Panel. y Users cannot create a folder from the Control Panel. Users can create a folder using the e- Filing web utility. P.53 "Creating New Folders" y Once the folder is deleted, all documents in the deleted folder will be deleted. Deleting
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    2 Getting Started 3 If the password entry screen is displayed, enter the 5-digit password using digital keys and press the [ENTER] button. 4 Select the folder that you want to delete and press the [DELETE] button. 5 Press the [YES] button to delete the selected folder. y The folder is deleted. 36
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    Managing Documents From the Control Panel, users can perform: P.37 "Deleting Documents" P.39 "Printing Documents" Deleting Documents Users can delete a document from the Control Panel. If you want to delete all documents in a folder or box, you can delete the folder or box instead of deleting each
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    2 Getting Started 3 If the password entry screen is displayed, enter the 5-digit password using digital keys and press the [ENTER] button. 4 If the document is stored in a folder, select the folder and press the [OPEN FOLDER] button. 5 Select the document that you want to delete, and press the [
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    Printing Documents This equipment allows users to print a document stored in e-Filing. P.39 "Printing an Entire Document" P.42 "Selecting Test Print" - Printing an Entire Document To print an entire document from the Control Panel, perform the following operation. Printing a document 1 Press the [e-
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    2 Getting Started 3 If the password entry screen is displayed, enter the 5-digit password using digital keys and press the [ENTER] button. 4 If the document is stored in a folder, select the folder and press the [OPEN FOLDER] button. 5 Select the document that you want to print, and press the [
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    6 Set the print settings as you require. y If you want to change the number of copies, enter the number using the digital keys. y If you want to specify the drawer where the paper is fed, press the drawer in the illus- tration in the screen or press the arrow buttons to move the selection. y If you
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    2 Getting Started - Selecting Test Print Before printing an entire document, you can print a specified pages of the document for confirmation. Printing a document 1 Press the [e-FILING] button on the control panel. 2 Select a box button that contains a document you want to print, and then press the
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    4 If the document is stored in a folder, select the folder and press the [OPEN FOLDER] button. 5 Select the document that you want to print, and press the [TEST PRINT] button. 6 Specify the "First Page" and "Last Page" field. y This screen is displayed as the "Last Page" field is selected. If you
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    example, DNS name of this equipment is "mfp-00000236" http://mfp-00000236:8080/e-FilingBox/efb.asp? If the SSL is enabled for the HTTP network service, e-Filing web utility also will be accessed using SSL. When the User Management Setting is enabled, the login page will be displayed when accessing
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    Logging On the Administrator Page If you log on as a system administrator, you can edit all the documents in the user boxes or in the public box and can create folders in these boxes. Also, the user boxes can be deleted except the public box. The Public box cannot be deleted. Logging on as a system
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    2 Getting Started About Main Tabs e-Filing web utility's interface consists of three main tabs located in the upper-right corner of the web browser's window - the Documents tab, the Preferences tab, and the Administration tab. The main tabs enable you to display and work with your documents, set up
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    1) Documents Frame The Documents frame is an Explorer-style user interface. Use the Folders and Documents frame to locate the folders and documents that you want to work with. In the Documents frame, the following icons are displayed according to the items: - Box Icons This icon indicates a closed
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    2 Getting Started 3) Tool Bar The Tool bar is located below the main tabs: Send, Email, Save, Test Print, Cut, Copy, Paste, Beginning, Previous, Next, and End. You can use these menu to accelerate the command. Click this to send the selected documents as Email. P.211 "Send Email" Click this to save
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    settings. Administration Tab The Administration tab allows the system administrator to manage data in the e-Filing. The Administration tab is only visible if you the e-Filing, please see the TopAccess Guide. - Erase Box Subtab This subtab enables you to manually delete user boxes that are no longer
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    check boxes of user boxes that you want to delete. y You cannot delete the public box. y For instructions on how to erase user boxes, please refer to the following section. P.170 "Erasing Box Data" Login Link The "Login" link that is displayed next to the main tabs allows you to login as
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    Users can create up to 200 user boxes and protect each box with a password. Users can also create user boxes from the Control Panel. For instructions on how to create user boxes from the Control Panel, please refer to the following section. P.30 "Creating Boxes" Creating a user box 1 Click the
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    2 Getting Started 2 Make sure you are selecting "e-Filing" in the Documents frame, and click the [File] menu and select [New Box]. y The New Box window appears. 3 Select a box number in the "Box Number" drop down box and enter the box name in the "Box Name" field. y Users cannot select existing box
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    5 Click [OK]. y The created user box appears in the Documents frame. Users can configure the advanced properties for each box such as how long the box will retain documents, and Email notification features. P.63 "Modifying Box Properties" - Creating New Folders Users can create up to 100 folders in
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    2 Getting Started 4 Click the [File] menu and select [New Folder]. y The New Folder window appears. 5 Enter the folder name in the "Name" field. y Folder names consist of any ASCII character except Do not use a space or period at the beginning or end of the name. The maximum size of a folder name
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    deleted, all folders and documents in the box are also deleted. You can also delete user boxes from the Touch Panel Display. For the instruction to delete user boxes from the Touch Panel Display, please refer to the following section. P.33 "Deleting Boxes" Deleting user boxes 1 Click the [Documents
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    2 Getting Started 3 If you select the user box, which is protected with a password, the Password Authentication window appears. Enter the password in the "Box Password" field and click [OK]. You can also enter the administrator password to open the user box instead of the box password. 4 Click the [
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    a folder is deleted, all documents in the folder are also deleted. You can also delete folders from the Touch Panel Display. For the instruction to delete folders from the Touch Panel Display, please refer to the following section. P.35 "Deleting Folders" Deleting folders 1 Click the [Documents] tab
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    2 Getting Started 4 Mark the check boxes of folders that your want to delete. Users can also delete a folder by selecting the folder in the Documents frame, clicking on the [Edit] menu and selecting [Delete]. In that case, make sure no documents are checked in the Contents frame. If any documents
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    lost if the power is turned off while the system is saving a new name. Users can rename user boxes from the Touch Panel Display. For instructions on how to rename user boxes from the Touch Panel Display, please refer to the following section. P.32 "Editing Boxes" Renaming user boxes 1 Click the
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    2 Getting Started 3 If you select a user box that is protected with a password, the Password Authentication window appears. Enter the password in the "Box Password" field and click [OK]. You can also enter the administrator password to open the user box instead of the box password. 4 Click the [File
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    6 Click [OK]. y The selected box is renamed. - Renaming Folders Users can rename folders in the public box and user boxes. Do not turn off the power of the equipment when changing the folder name. All documents in the folder will be lost if the power is turned off while the system is saving a new
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    2 Getting Started 4 Check the box of the folder that your want to rename. Do not check several folders at the same time. You can only rename one folder at a time. 5 Click the [File] menu and select [Rename]. y The Rename Folder window appears. Users can also rename a folder by selecting the folder
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    6 Edit the name in the "Name" field and click [OK]. y The confirmation dialog box appears. 7 Click [OK]. y The selected folder is renamed. Modifying and Displaying Box and Folder Properties Users can display and modify the properties of user boxes such as the box password and maintenance period to
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    2 Getting Started 2 In the Documents frame, select a user box whose properties you want to display and edit. 3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the "Box Password" field and click [OK]. You can also enter the
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    5 If you want to edit the box properties, click [Change Properties]. y The Change Box Properties window is displayed. Getting Started with e-Filing Web Utility 65
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    2 Getting Started 6 Enter the items as described below to modify the box properties. Change Box Password - Check this to edit the box password. When you check on this, enter password in the "Old Box Password", "New Box Password", and "Confirm New Password" field. Old Box Password - Enter the current
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    can configure the e-Filing notification setting in the TopAccess Administration tab -> Maintenance -> Notification page. For more information, refer to the TopAccess Guide. 7 Click [Save]. y The box properties are modified and the Box Properties window is displayed. 8 Click [OK] to close the Box
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    2 Getting Started - Displaying Folder Properties Users can only display the folder properties. Displaying folder properties 1 Click the [Documents] tab. y The Documents tab page is displayed. 2 In the Documents frame, select the box that contains the folder whose properties you want to display. 3 If
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    4 Check the box of the folder that your want to display the properties. Do not check several folders at the same time. You can only display the properties of one folder at a time. Users can also display a folder properties by selecting a folder in the Documents frame, clicking on the [File] menu and
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    2 Getting Started 6 Click [OK] to close the Folder Properties window. Managing Documents You can manage your documents using various functions of the e-Filing web utility. P.70 "Displaying Documents" P.72 "Renaming Documents" P.74 "Deleting Documents" P.76 "Printing Documents" P.82 "Archiving
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    - Using the Thumbnails View This is the default view, unless you choose a different one. It displays a small image of each file or folder (if you highlight a box or folder in the left frame) or each page (if you highlight a document in the left frame) with the file name or page number and a check
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    2 Getting Started Renaming Documents You can rename the documents. Do not turn off the power of the equipment when changing the document name. The document will be lost if the power is turned off while the system is saving a new name. Renaming a document 1 Click the [Documents] tab. y The Documents
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    4 Mark the check box of the document you want to rename and select [Rename] from the [File] menu. y The Rename Document window opens. Users can also rename a document by selecting the document in the Documents frame, clicking on the [File] menu and selecting [Rename]. In that case, even if you mark
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    2 Getting Started Deleting Documents You can delete several documents from the box or folder at the same time. Deleting documents 1 Click the [Documents] tab. y The Documents tab page is displayed. 2 In the Documents frame, select a box or folder that contains the documents you want to delete. 3 If
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    4 Mark the check box of the documents you want to delete and select [Delete] from the [Edit] menu. y The confirmation dialog box appears. Users can also delete a document by selecting the document in the Documents frame, clicking on the [Edit] menu and selecting [Delete]. In that case, make sure no
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    2 Getting Started Printing Documents You can print documents and images from boxes and folders in the e-Filing web utility repository. This topic explains how to use your web browser to print an entire document. P.76 "Printing an Entire Document" P.80 "Selecting Test Print" - Printing an Entire
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    4 Mark the check box of the document you want to print and select [Print Document] from the [File] menu. You can also print the document by selecting a document in the Documents frame and selecting the [Print Document] in the [File] menu. However, you cannot print individual pages even if you mark
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    2 Getting Started 5 Set the print options as described below. Duplex - Select whether you want the document printed on both sides of the paper. When you want to print the document on both sides, select "Book" to print in vertically the same direction to be bound along the vertical side of the paper
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    If you enable the Staple option after enabling the Interleave Pages option, the Interleave Pages option will be automatically disabled. Hole Punch - Select whether the document is hole-punched or not. When you want to hole-punch the document, select how the document will be hole-punched. Page Number
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    2 Getting Started When the User Management Setting is enabled, the maximum number of copies that is allowed for the department and user will be displayed in the upper right of the page. Scheduled Print - Check this to print a job at a future date and time. When this is selected, set the date and
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    3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the "Box Password" field and click [OK]. You can also enter the administrator password to open the user box instead of the box password. 4 Mark the check box of the document you
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    2 Getting Started 5 Select whether printing all pages of the document or only specified pages. All Pages - Select this to print all pages of the document. [first page number] - [last page number] Pages - Select this to specify the pages to be printed. When this is selected, enter the number of first
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    You can create an archived file that contains documents in same folder and box. y You cannot create an archived file that contains more than 2 GB data. y Do not close the main window and child window by clicking the [X] button. If you did, down- loading the archived documents becomes impossible. If
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    2 Getting Started 4 Mark the check box of the document you want to archive and select [Archive Document] from the [File] menu. y The confirmation dialog box appears. Users can also archive a document by selecting the document in the Documents frame, clicking on the [File] menu and selecting [Archive
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    7 Click the file name link to download the archived file. y The File Download dialog box appears. 8 Click [Save]. y The Save As dialog box appears. 9 Locate the folder where you want the archived file saved and click [Save]. y It starts downloading the file. Getting Started with e-Filing Web Utility
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    in the box specified. y Before uploading archived documents, please make sure that there are available hard disk space more than three times of original data size. y You cannot upload to the folder in the box: Extracted documents will be added directly to the box. y If a same name document already
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    2 Select a box in the Documents frame where you want to upload the documents in the Documents frame. 3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the "Box Password" field and click [OK]. You can also enter the
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    2 Getting Started 5 Click [Browse]. y The Choose File dialog box appears. 6 Select an archived file to be uploaded and click [Open]. y This will return you to the Upload Archived Document window and the folder path of the selected file will be displayed in the "Archived File" field. 7 Click [OK]. y
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    9 The Upload Archive Document window shows the process on uploading. During the upload process, you can quit uploading by clicking [Cancel]. y After uploading is completed, "Your document has been archived successfully" will be displayed. 10 Click [Close]. y Returns you to the Upload Archived
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 91
    2 Getting Started Sending Email You can send selected documents as Emails from the e-Filing web utility. When you perform this function, this equipment creates Email as attaching the selected documents as files and sends Email directly from the equipment. To use the Send Email function, the Email
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 92
    4 Mark the check box of the document you want to send as an Email and select [Send Email] from the [File] menu. y The Send Email page is displayed. y You cannot send a document that is stored by Print to e-Filing function. y You cannot send a document that is stored by Copy to e-Filing function in
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 93
    [Send]. [To: Destination Setting] - Click this to specify the destination. When you click this button, the Recipient List page appears. For instructions on how to specify the destination, see the following section. P.93 "Destination Setting" [Cc: Destination Setting] - Click this to specify the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 94
    the address book, selecting recipient groups from the address book, or searching for recipients in the LDAP server. P.93 "Entering the recipients manually" P.94 "Selecting the recipients from the address book" P.96 "Selecting the groups from the address book" P.97 "Searching for recipients in the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 95
    2 Getting Started 5 Repeat step 2 to 4 to add all recipients you require. You can remove the contacts that you added in the recipient list before saving the destination settings. P.98 "Removing the contacts from the recipient list" 6 Click [Save]. y The contacts are added as the destinations.
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 96
    3 Check the Email boxes of users you want to add as the recipients. If you want to sort recipient list by a specific group, select the desired group name at the Group drop down box. 4 Click [ADD]. y The selected recipients are added in the Recipient List page. You can remove the contacts that you
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 97
    2 Getting Started Selecting the groups from the address book By this method, you can select groups from the address book. 1 Click [Destination Setting] to open the Recipient List page. 2 Click [Address Group]. y The Address Group page is displayed. 3 Check the Group boxes that contain the desired
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 98
    , and enter the search terms in the fields that you want to search. y If you select the model name of this equipment at the Directory Service Name drop down box, you can search for recipients in the address book of this equipment. y TopAccess will search for the recipients that match the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 99
    2 Getting Started 5 Check the Email boxes of users you want to add. 6 Click [ADD]. y The selected recipients are added in the Recipient List page. You can remove the contacts that you added in the recipient list before saving the destination settings. P.98 "Removing the contacts from the recipient
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 100
    How to Edit Documents 3. This section describes the instructions on how to edit documents using e-Filing web utility. About Document Control Buttons 100 Working with Pages in Your Documents 101 Displaying Document and Page
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 101
    3 How to Edit Documents About Document Control Buttons e-Filing web utility allows you to make changes to your stored documents before you print them. Three document control buttons are provided in the e-Filing web utility: [Edit], [Save], and [Cancel]. These buttons are displayed at the top of the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 102
    Working with Pages in Your Documents e-Filing web utility lets you copy, move, delete and insert pages and change the order of pages in your document. P.101 "Displaying Document and Page Properties" P.102 "Copying Pages from One Document to Another" P.108 "Copying Pages from a Document to a Box or
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 103
    3 How to Edit Documents The Page Properties window contains following information: y Format of the page that indicates how the page will be stored y Resolution of the page (dpi) y Image size of the page (pixel) y Paper size of the page y Size of the page Copying Pages from One Document to Another
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 104
    3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the "Box Password" field and click [OK]. You can also enter the administrator password to open the user box instead of the box password. 4 In the Documents frame, select the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 105
    3 How to Edit Documents 6 Mark the check boxes of the pages that you want to copy and select [Copy] or [Cut] from the [Edit] menu. 7 If you cut pages from the document, click [Save] to save the document. y The Save Document window appears. 104 Working with Pages in Your Documents
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 106
    8 Enter the document name in the "Document Name" field and click [Save]. y If you rename the document name, the document will be saved as new document. If you do not change the document name, the original document will be overwritten. The Contents frame displays the pages in the View mode. Do not
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 107
    3 How to Edit Documents 11 In the Documents frame, select the document into which you want to insert the copied pages. y The pages of the document are displayed in the Contents frame. 12 Click [Edit] to enter the Edit mode. y The Contents frame displays the pages in the Edit mode. If the document
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 108
    14 Click the [Edit] menu and select [Paste]. y The copied pages are inserted between the pages. 15 Click [Save]. y The Save Document window appears. Working with Pages in Your Documents 107
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 109
    3 How to Edit Documents 16 Enter the document name in the "Document Name" field and click [Save]. y If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten. The document is saved and returns you to the View mode. Do not
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 110
    3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the "Box Password" field and click [OK]. You can also enter the administrator password to open the user box instead of the box password. 4 In the Documents frame, select the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 111
    3 How to Edit Documents 6 Mark the check boxes of the pages that you want to copy and select [Copy] or [Cut] from the [Edit] menu. 7 If you cut pages from the document, click [Save] to save the document. y The Save Document window appears. 110 Working with Pages in Your Documents
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 112
    8 Enter the document name in the "Document Name" field and click [Save]. y If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten. The Contents frame displays the pages in the View mode. Do not close the Save Document
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 113
    3 How to Edit Documents 10 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the "Box Password" field and click [OK]. You can also enter the administrator password to open the user box instead of the box password. 11 Click the [
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 114
    Deleting Pages from a Document You can delete pages from the document. Deleting pages from a document 1 Click the [Documents] tab. y The Documents tab page is displayed. 2 In the Documents frame, select a box or folder that contains the document whose pages you want to delete. 3 If you select a box
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 115
    3 How to Edit Documents 4 In the Documents frame, select the document whose pages you want to delete. y The pages of the document are displayed in the Contents frame. 5 Click [Edit] to enter the Edit mode. y The Contents frame displays the pages in the Edit mode. If the document status indicates "In
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 116
    7 Click [OK]. y The selected pages are deleted. 8 Click [Save] to save the document. y The Save Document window appears. 9 Enter the document name in the "Document Name" field and click [Save]. y If you rename the document, it will be saved as a new document. If you do not change the name, the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 117
    3 How to Edit Documents Inserting a Blank Page into Documents You can insert the blank page into a document. You can select a different size for the blank pages. Inserting a blank page into the document 1 Click the [Documents] tab. y The Documents tab page is displayed. 2 In the Documents frame,
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 118
    4 In the Documents frame, select the document into which you want to insert a blank page. y The pages of the document are displayed in the Contents frame. 5 Click [Edit] to enter the Edit mode. y The Contents frame displays the pages in the Edit mode. If the document status indicates "In Use", you
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 119
    3 How to Edit Documents 7 Click the [Layout] menu and select [Insert Blank Page]. y The Insert Blank Page window appears. 8 Select the paper size and orientation of the inserted blank page, and click [OK]. y A blank page is inserted between the pages. 118 Working with Pages in Your Documents
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 120
    9 Click [Save]. y The Save Document window appears. 10 Enter the document name in the "Document Name" field and click [Save]. y If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten. The document is saved and returns
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 121
    3 How to Edit Documents Moving Pages within a Document You can move pages within a document to arrange the page order. Moving pages within a document 1 Click the [Documents] tab. y The Documents tab page is displayed. 2 In the Documents frame, select a box or folder that contains the document whose
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 122
    4 In the Documents frame, select the document whose pages you want to arrange. y The pages of the document are displayed in the Contents frame. 5 Click [Edit] to enter the Edit mode. y The Contents frame displays the pages in the Edit mode. If the document status indicates "In Use", you cannot enter
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 123
    3 How to Edit Documents 7 Click the space between the pages where you want to insert the copied pages. y The arrow indicators move to the space between the pages where you clicked. 8 Click the [Edit] menu and select [Paste]. y The copied pages are inserted between the pages. 9 Continue the procedure
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 124
    10 After you complete arranging the pages, click [Save]. y The Save Document window appears. 11 Enter the document name in the "Document Name" field and click [Save]. y If you rename the document, it will be saved as new document. If you do not change the name, the original document will be
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 125
    3 How to Edit Documents Moving and Merging Documents You can also move documents between boxes or folders. You can also combine several documents into one document. P.124 "Moving Documents" P.126 "Merging Documents" Moving Documents You can copy a document from one box or folder to another, to help
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 126
    4 Mark the check boxes of the documents you want to move and select [Cut] from the [Edit] menu. y The selected documents are copied in the clipboard and deleted from the current box or folder. 5 In the Documents frame, select a box or folder where you want to paste the documents. 6 If you select a
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 127
    3 How to Edit Documents 7 Click the [Edit] menu and select [Paste]. y The documents are created in the selected box or folder. Merging Documents You can copy an entire document and insert its pages into another document. The document that you want to insert is the source document. The document that
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 128
    3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the "Box Password" field and click [OK]. You can also enter the administrator password to open the user box instead of the box password. 4 Mark the check boxes of the source
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 129
    3 How to Edit Documents 6 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the "Box Password" field and click [OK]. You can also enter the administrator password to open the user box instead of the box password. 7 In the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 130
    9 Click the space between the pages where you want to merge the documents. y The arrow indicators move to the space between the pages where you clicked. 10 Click the [Edit] menu and select [Paste]. y The copied documents are merged between the pages. If the multiple documents have been copied, the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 131
    3 How to Edit Documents 11 Click [Save]. y The Save Document window appears. 12 Enter the document name in the "Document Name" field and click [Save]. y If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten. The
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 132
    Retrieving Documents 4. This section describes the instructions on how to retrieve documents from e-Filing using TWAIN driver, and File Downloader. Installing e-Filing Client Software 132 Planning for Installation...132 Installing e-Filing Client Software ...133 Uninstalling e-Filing Client
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 133
    for Installation This equipment supports importing into client computers the scan images saved in e-Filing, using the TWAIN driver and File Downloader. NT 4.0 Service Pack 6a Windows 2000 Service Pack 4 Windows XP Service Pack 1/Service Pack 2 Windows Vista Windows Server 2003 Service Pack 1
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 134
    & Network Utilities CD-ROM, uninstall the e-Filing client software then install them from the Drivers & Network Utilities CDROM. The e-Filing client software can be used for OKI 1100 series MFP. When you uninstall the e-Filing client software, please click [No] at the dialog box that displays
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 135
    to the above menus, the main menu window has the Printer Driver, the Scan Driver and Utility and the Fax Driver menus. For more information about these drivers and utilities, please see the Printing Guide, the Scanning Guide, and the Network Fax Guide. 134 Installing e-Filing Client Software
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 136
    The following software can be installed: y OKI TWAIN Driver y oki There are also printing software, scan software, and fax software in the list. For more information about each software, please see the Printing Guide, the Scanning Guide, and the Network Fax Guide. 5 Confirm the list of the software
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 137
    4 Retrieving Documents If you have selected a printer or fax driver in Step 4, the window for specifying the network path or queue name of your device is displayed. In this case, see the Printing Guide or the Network Fax Guide. 6 When the installation is complete, click [Finish]. y The main menu
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 138
    Installing e-Filing client software from TopAccess 1 In TopAccess, click the Install Software link at the bottom of the screen. y The Install Client Software page opens. 2 Click the "Install Client1" link to download the installer file. 3 Download the installer file on your desktop by following the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 139
    File Downloader. - NWFAX - contains the installer for N/W-Fax driver. - PCL5C - contains the installer for PCL5c printer driver. - PCL6 - contains the installer for PCL6 printer driver. - PS3 - contains the installer for PS3 (PostScript) printer driver. - RS - contains the installer for Remote Scan
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 140
    Uninstalling e-Filing Client Software The following describes how to uninstall e-Filing client software. Uninstalling e-Filing Client Software The following describes an uninstallation on Windows XP. The procedure is the same when other versions of Windows are used. 1 Open "Control Panel" and click
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 141
    to remain the setting files. You can restore the data and settings when you re-install the client software client software on Windows XP that the Service Pack 2 is not installed. In that case, click the [Setup.exe] icon. y To repair TWAIN Driver, locate "[CD-ROM drive]:\Client\TWAIN". y To repair
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 142
    4 Click [Next]. 5 Click [Yes]. 6 Select "Repair" and click [Next]. 7 Click [Install]. y Repairing files starts. Installing e-Filing Client Software 141
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 143
    4 Retrieving Documents 8 Click [Finish] to close the wizard. 142 Installing e-Filing Client Software
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 144
    . Also you can launch the File Downloader to retrieve the document from e-Filing. y Some applications that support TWAIN formats may not work with the TWAIN Driver. Refer to the application's manual or online Help in that case. y Windows NT 4.0, Windows XP, Windows Vista, and Windows Server 2003
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 145
    and click [OK]. 4 Click the [File] menu and select [Acquire Image] (or the same functional command). y The TWAIN Driver window opens. When you are running the TWAIN driver the first time, the Document Monitor Local Discovery dialog box appears. In this case, search the equipment in your network and
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 146
    350 contents to display, it automatically displays the contents in the List view. y You can also do following using the TWAIN Driver interface: P.155 "Deleting e-Filing Documents" P.164 "Displaying the Box, Folder, Document and Page Properties" P.167 "Shrinking Documents" P.167 "Adding a New Device
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 147
    Filing documents using the File Downloader 1 Click the [Start] menu, select [All Programs], and click [File Downloader] in the [OKI MFP Client] program folder. y The OKI File Downloader window opens. When you are running the File Downloader the first time, the Document Monitor Local Discovery dialog
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 148
    2 In the box tree window, browse the box where the desired document is saved. 3 If the selected Box requires a password, the Password dialog box appears. Enter the 5-digit password of the Box and click [OK]. You can enter the administrator password instead of the 5-digit password. 4 Select a
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 149
    4 Retrieving Documents y If displaying the thumbnails of the documents takes a long time, you can stop listing them by pressing the [ESC] key. Then repeat the operation from Step 1 and select [List] in the [View] menu to display the document in the List view. y If the selected box, folder, or
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 150
    and File Downloader You can retrieve, delete, and display e-Filing documents using the TWAIN driver and File Downloader interface. When You Are Running the First Time When you access the TWAIN driver or File Downloader the first time, the Document Monitor Local Discovery dialog box appears. In
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 151
    [OK]. y You are connected to the selected device and the TWAIN driver or File Downloader window is displayed. Discovering the device manually 1 In the Document Monitor Local Discovery dialog box, click [Manual Selection]. y The Manual Selection dialog box appears. 150 Retrieving e-Filing Documents
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 152
    OK]. IP Address - Enter the IP address of the printer. IPX Address - This is disabled because the TWAIN driver and File Downloader do not support the IPX/SPX connection. Name - Enter the printer name. Location - Enter the location of the printer. You must enter "Name" and "IP Address". 3 The entered
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 153
    list and check the model name that you want to search. 2) Network - Enable IPX/SPX Search This is disabled because the TWAIN driver and File Downloader do not support the IPX/SPX connection. 3) Network - Enable TCP/IP Search Select this to search for devices connected to the TCP/IP network. This
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 154
    Click this menu to configure the auto- matic download function. P.156 "Setting the Automatic Download" - Close - Click this menu to close the TWAIN driver or File Downloader Main window. Edit menu: - Select All - Click this menu to select all pages displayed in the Content window. This is available
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 155
    your network for the TWAIN driver and File Downloader. P.167 "Adding a New Device Using Network Discovery" - Select OKI - Click this menu to selected documents or pages. 8) [Close] Click this to exit the TWAIN driver or File Downloader. 9) Status Bar This displays the communication status, number of
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 156
    - Deleting e-Filing Documents You can delete a document or page(s) in a document from e-Filing using the TWAIN driver and File Downloader Main window. Deleting e-Filing documents from the Box 1 In the box tree window, browse the box where the desired document is saved. 2
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 157
    4 Retrieving Documents 4 Click the [File] menu and select [Delete]. y The Confirm Deletion dialog box appears. 5 Click [Yes]. y The selected document or page(s) is deleted. - Setting the Automatic Download This feature is available only for File Downloader only. The Automatic Download feature allows
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 158
    Starting the Automatic Download 1 Click the [File] menu and select [Start] in [Automatic Download]. y The Automatic Download Wizard (1/4) dialog box appears. 2 Select the box that you want to download the documents, and enter the 5-digit password if the selected box is protected by a password. Then
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 159
    4 Retrieving Documents 4 Select the folder that contains the documents that you want to download and click [Next]. y The Automatic Download Wizard (3/4) dialog box appears. 5 Click [Browse]. y The Browse for Folder dialog box appears. If you previously set the Automatic Download, the folder path
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 160
    6 Locate the folder that you want to save the documents, and click [OK]. 7 Click [Next]. y The Automatic Download Wizard (4/4) dialog box appears. Retrieving e-Filing Documents 159
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 161
    4 Retrieving Documents 8 Specify each item as you prefer. File Format - Select the file format for saved documents. y The black and white documents are saved as the single page TIFF format if you select the JPEG format. y The gray scale and color mixed documents are saved as the single page TIFF
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 162
    11 When you click [Finish], the File Downloader Main Window is displayed and disable the Tree window and Contents window. y If you want to operate other functions, disable the Automatic Download. P.161 "Stopping the Automatic Download" y If you want to confirm the settings and status after you
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 163
    4 Retrieving Documents 2 Click [OK] to close the dialog box. y The Automatic Download will be disabled. You can also display the log file by clicking [View Log File]. When you click [View Log File], the log file will be opened using the default text editor. 162 Retrieving e-Filing Documents
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 164
    Displaying the summary and status Displaying the summary and status for the Automatic Download can be operated only when the Automatic Download is enabled. 1 Click the [File] menu and select [Summary] in [Automatic Download]. y The Automatic Download Summary dialog box appears. 2 Click [OK] to close
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 165
    4 Retrieving Documents You can also display the log file by clicking [View Log File]. When you click [View Log File], the log file will be opened using the default text editor. - Displaying the Box, Folder, Document and Page Properties The Box, Folder, Document, and Page Information dialog box can
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 166
    Folder Properties In the Folder Information dialog box, you can see the following information about the selected folder. y Location - Path to the folder. y Contains - Number of documents in the folder. y Status - "Ready" means a folder is ready to edit or to be deleted. "Busy" means a folder cannot
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 167
    document is saved. y Resolution - Resolution of the page. y Image Size - Pixel size of the page. y Paper Size - Paper size of the page. y Size - Data size of the page. Continuing the Automatic Download Setting You can select whether you continue the previous Automatic Download setting or not only
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 168
    to e-Filing documents for retrieval. The actual data in e-Filing will not be reduced. y that you can connect using the TWAIN driver and File Downloader. To add a a new connection. For further instruction on how to discover the devices by selecting the [Select OKI] command under the [Box Select]
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 169
    change the target device for retrieving e-Filing documents using the TWAIN driver and File Downloader. Selecting the target device for retrieving e-Filing documents 1 Click the [Box Select] menu and select [Select OKI]. y The Select Device dialog box appears. 2 Select the name of the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 170
    System Administration 5. This section describes system administration of e-Filing features. Safeguarding Data 170 Erasing Box Data ...170 Using e-Filing Backup/Restore Utility 172 Installing e-Filing Backup/Restore Utility 172 Uninstalling the Backup/Restore Utility 175 How to use e-Filing
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 171
    hard disk space for the operations. This section describes the administrator's function that allows you to delete boxes. Erasing Box Data You can manually erase boxes in the e-Filing if the data has been corrupted-for example, by a hard disk failure-and is therefore no longer usable. Erasing the box
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 172
    3 Click [OK]. y The selected user boxes are deleted from the e-Filing. Safeguarding Data 171
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 173
    data in it for the OKI 1100 series MFP. Installing e-Filing Backup/Restore Utility You can install e-Filing Backup/Restore Utility from Drivers 2000 Service Pack 4 Windows XP Service Pack 1 Windows Vista Windows Server 2003 Service Pack 1 y Required Software Microsoft Internet Explorer 5.5 Service
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 174
    4 Click [Next]. 5 Select your language and click [OK]. y The InstallSheild Wizard dialog box appears. 6 Select "I accept the terms of the license agreement" and click [Next]. y The Choose Destination Location screen is displayed. Using e-Filing Backup/Restore Utility 173
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 175
    5 System Administration 7 Click [Next]. y If you want to change where the programs are installed, click [Change...]. In the dialog box appears, select the folder and click [OK]. The Select Program Folder screen is displayed. 8 Click [Install]. y If you want to change the program folder, rename the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 176
    The Installer may ask you to restart your computer. If it does, select "Yes, I want to restart my computer now." and click [Finish] to restart your computer. Uninstalling the Backup/Restore Utility The following describes how to uninstall the Backup/Restore Utility. Uninstalling the Backup/Restore
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 177
    5 System Administration 2 Select "OKI e-Filing Backup/Restore Utility" and click [Remove]. 3 Click [Yes]. 176 Using e-Filing Backup/Restore Utility
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 178
    the equipment and restore e-Filing data from a backup file into the equipment. Running e-Filing Backup/Restore Utility After installing the e-Filing Backup/Restore Utility, the program icon will be added in the "OKI MFP Client" folder within the "Programs" folder in the Start menu. Running e-Filing
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 179
    5 System Administration You can also change a target device to backup or restore e-Filing data. To do this, you must add an additional connection to the other equipment using the Local Discovery function. P.191 "Adding a New Device Using Local Discovery"
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 180
    connect from the list and click [OK]. y The e-Filing Backup/Restore Utility Login dialog box appears. Discovering the device manually 1 In the Document Monitor Local Discovery dialog box, click [Manual Selection]. y The Manual Selection dialog box appears. Using e-Filing Backup/Restore Utility 179
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 181
    the e-Filing Backup/Restore Utility does not support the IPX/SPX connection. Name - Enter the printer name. Location - Enter the location of the printer. You must enter "Name" and "IP Address". 3 The entered printer is added in the list. Select the printers that you want to monitor from the list
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 182
    name that you want to search. This software can backup or restore the data only from the OKI 1100 series MFP. 2) Network - Enable IPX/SPX Search This is disabled because the e-Filing Backup/Restore Utility does not support the IPX/SPX connection. 3) Network - Enable TCP/IP Search Select this to
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 183
    available only when displaying the [Backup] tab. P.185 "Backing Up e-Filing Data Automatically" - Exit - Click this menu to close the e-Filing Backup/ Using Local Discovery" - Select OKI - Click this menu to change the target device to backup or restore e-Filing data. P.191 "Changing the Target
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 184
    [Backup]/[Restore] When the [Backup] tab is displayed, the [Backup] button will be displayed. Click this to backup e-Filing data from the equipment. P.183 "Backing Up e-Filing Data Manually" When the [Restore] tab is displayed, the [Restore] button will be displayed. Click this to restore e-Filing
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 185
    5 System Administration You can also configure the schedule so that backing up e-Filing data can be performed automatically. P.185 "Backing Up e-Filing Data Automatically" Backing up e-Filing Data Manually 1 Click [Browse] in the [Backup] tab. y The Open dialog box appears. y You can also enter the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 186
    since the last backup. 4 Check the boxes that you want to backup, and click [Backup]. y It starts backing up e-Filing data. When backing up e-Filing data is completed, the Backup Information dialog box appears. Please make sure that the hard disk space for saving a backup file is available in your
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 187
    using e-Filing web utility or Touch Panel Display. Please make sure no user access e-Filing boxes before backing up e-Filing data. y While backing up the e-Filing data, any operations using the Touch Panel Display will be disabled. Also TopAccess and e-Filing web utility will be disabled. y While
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 188
    file, change the file name as you require, and click [Open]. 3 Select the backup type. Full Backup-Backup the all data in the selected boxes. Incremental Backup-Backup only the updated data since the last backup. 4 Check the boxes that you want to backup automatically. Then click the [File] menu and
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    5 System Administration 5 Specify each item and click [Set]. Start Date and Time - Specify the date and time to start backing up e-Filing data automatically. You cannot specify the date of more than six months after. Repeat Interval - Select the interval to apply the automatic backup from "OnlyOnce
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 190
    currently processed in the equipment. Please make sure no user access e-Filing boxes before restoring e-Filing data, and no jobs are processed in the equipment. y While restoring the e-Filing data, any operations using the Touch Panel Display will be disabled. Also TopAccess and e-Filing web utility
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 191
    setting, cannot be restored from the backup file. 5 Click [OK]. - Initializing e-Filing Storage When you want to delete all e-Filing data in the equipment before restoring, perform the following operation. Initializing e-Filing storage cannot be performed while any users access e-Filing boxes using
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 192
    It start initializing e-Filing storage and all e-Filing data will be deleted. - Adding a New Device Using add a new connection. For further instruction on how to discover the devices using you can change the target equipment by selecting the [Select OKI] command under the [Box Select] menu. P.191
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 193
    5 System Administration Selecting the target device 1 Click the [Devices] menu and select [Select OKI]. y The Select Device dialog box appears. 2 Select the name of the equipment that you want to connect to, and click [OK]. y The target device has
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    Menu Functions (Web utility) 6. This section describes about menu commands of the e-Filing web utility. File Menu Functions 194 New Box...194 New Folder...195 Open ...195 Rename...195 Archive Document...196 Upload Archived Document ...197 Test Print ...198 Print Document ...199 Properties...206
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    6 Menu Functions (Web utility) File Menu Functions You can find the New Box, New Folder, Open, Rename, Archive Document, Upload Archive Document, Test Print, Print Document, and Properties functions under the File menu. P.194 "New Box" P.195 "New Folder" P.195 "Open" P.195 "Rename" P.196 "Archive
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 196
    6) [Cancel] Click this to cancel creating new user box. New Folder You can create a new folder in selected box using this function. The New Folder function is only enabled when you select a box from the Documents frame. If you don't select a folder, the New Folder option is grayed out. When you
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 197
    contains selected documents. The created archive file can be used to upload the documents at a later time, or to upload the documents to other OKI 1100 series MFP. The Archive Document function is enabled when you select documents in the Contents frame. If you do not select documents, the message
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 198
    Upload Archived Document You can upload the archived file previously created using the Archive Document function. When you upload the archived file, documents compressed in the archived file are added to the selected box. The Upload Archived Document function is enabled when you select a box in the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 199
    6 Menu Functions (Web utility) Test Print You can print one copy of selected document with default print settings using this function. The Test Print function is enabled when you select document in the Documents frame. If you do not select a document, the message "Please select a document." will be
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 200
    Print Document You can print selected document with specified print settings using this function. The Print Document function is enabled when you select a document in the Documents frame. If you do not select a document, the message "Please select a document." will be displayed. When you select
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 201
    when printing on transparent sheets. For more information about the paper types that are available for this equipment, please refer to Operator's Manual for Basic Functions. 7) Department Code Enter the user's department code (This depends on whether this equipment is managed with department code or
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    9) Destination Select the destination tray to be output. - Inner Tray - Select this to route the output to the inner tray. - Tray 1 - Select this to route the output to the upper tray of the Finisher. - Tray 2 - Select this to route the output to the lower tray of the Finisher. "Tray 1" and "Tray 2"
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 203
    6 Menu Functions (Web utility) Shift Margin - Front - Specify the width of margin added to the front page. - Back - Specify the width of margin added to the back page. This applies only when enabling the duplex printing. 15) Use Front Cover This sets front cover printing which allows you to insert
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 204
    Print Style This selects how you want to print a back cover. - Do not print on page - Select this to insert a blank cover. - Print on 1 side of page - Select this to print the last page image on the front side of a cover. - Print on both sides of page - Select this to print the last two page images
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 205
    4 31 6 Menu Functions (Web utility) Pages Enter the page number where the sheet is to be inserted. To enter multiple pages, separate page numbers with commas. When "Do not print on page" is selected from the Print Style drop down box, the blank sheet is inserted before the entered pages. When "
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 206
    18) Interleave Pages This sets the interleaving page feature that is useful when you want to insert paper of a different type (or from another source) between every page of your print job. For example, you could use this option to insert blank, colored sheets between overhead transparencies. To
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 207
    6 Menu Functions (Web utility) Properties You can display the properties of a box, folder, and document using this function. The Properties function is enabled when you select a box, folder, or document in the Documents frame. P.206 "Box Properties" P.208 "Folder Properties" P.209 "Document
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 208
    When you display the Box Properties window, you can click [Change Properties] to modify the box properties. If you click [Change Properties] in the Box Properties window, the Change Box Properties window will appear. 1 2 3 4 5 6 7 8 9 10 11 12 1) Change Box Password Check this box to change a box
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 209
    the e-Filing notification setting in the TopAccess Administration tab -> Maintenance -> Notification page. For more information, refer to the TopAccess Guide. Folder Properties If you select a folder within the Documents frame and, then, select File and Properties, the Folder Properties window
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 210
    displays the directory where the document is located. 2) Total Page(s) This displays the number of pages the document contains. 3) Size This displays the data size of the document. 4) Created This displays the date and time the document was created. 5) Modified This displays the date and time the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 211
    page. 3) Image Size This displays the pixel size of the page. 4) Paper Size This displays the paper size of the page. 5) Size This displays the data size of the page. 6) [OK] Click this to close the window. 210 File Menu Functions
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 212
    . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1) [To: Destination Setting] Click this to specify the destination. When you click this button, the Recipient List page appears. For instructions on how to specify the destination, see the following section. P.93 "Destination Setting" File Menu Functions 211
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 213
    6 Menu Functions (Web utility) 2) [Cc: Destination Setting] Click this to specify the Cc destination if required. 3) Subject This sets the subject of the Email documents. Select "Send from (Device Name) (Date) (Time)" to automatically apply the subject, or enter the desired subject in the field. 4)
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 214
    Edit Menu Functions You can find the Select All, Invert Selection, Cut, Copy, Paste and Delete functions under the Edit menu. P.213 "Select All" P.213 "Invert Selection" P.213 "Cut" P.213 "Copy" P.213 "Paste" P.214 "Delete" Select All This function checks the boxes of all documents or folders in the
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 215
    6 Menu Functions (Web utility) Delete This function is enabled when you select one or more items from the Contents frame. When you click Delete from the Edit menu, the system asks you for confirmation. Click OK to delete the selected item(s) or Cancel to abort the Delete function. 214 Edit Menu
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 216
    View Menu Functions You can choose among several options in which to display your documents or files. These options are Thumbnail, List, Beginning, Previous, Next, and End. P.215 "Thumbnail" P.216 "List" P.216 "Beginning" P.216 "Previous" P.216 "Next" P.216 "End" Thumbnail When you click Thumbnail,
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 217
    6 Menu Functions (Web utility) List When you click List, e-Filing web utility displays a table of file names and properties with check boxes in the Contents frame. This view is useful for managing folders that contain a large number of files. Beginning When you click Beginning, e-Filing web
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 218
    Layout Menu Functions To changes to the appearance of your document, go to the Layout menu. P.217 "Insert Blank Page" Insert Blank Page You can insert blank pages into your document, if you need to format the document for printing. When you select the Insert Blank Page function from the Layout menu,
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 219
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 220
    Troubleshooting 7. This section describes about troubleshooting for e-Filing features. Troubleshooting for e-Filing Web Utility 220 Limitations and Considerations ...220 Error Messages...220 TWAIN and File Downloader Errors 223 TWAIN Driver and File Downloader Error Conditions 223
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 221
    , find the error message from the table below and troubleshoot the problem. Message Corrective Action Internal error occurred. Please restart Erase the unnecessary data from the Control Panel. For instructions on how to delete data from the Control Panel, see Operator's Manual for Basic Functions
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 222
    hard disk space. Save failed. Disk is full. Erase the unnecessary data using the administrative function or deleting the data in boxes for maintaining the hard disk space. Cannot create a Try again after another user finishes archiving or uploading. Troubleshooting for e-Filing Web Utility 221
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 223
    7 Troubleshooting Message Corrective Action The Maximum Possible Archive Size exceed. Archive is not Possible. Archive is not possible if the archive size (ZIP file size) is more than 2GB. Archive the data separately so that the archive size will be less than 2GB. The Box cannot be erased. A
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 224
    and then contact a authorized dealer for further assistance. Please refer to the README file for TWAIN driver and File Downloader about the problems that are not described here. TWAIN Driver and File Downloader Error Conditions Refer to the corrective action for the following error conditions. P.223
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 225
    7 Troubleshooting Cannot Connect to the Device Found by Discovery Problem Description: Driver's Native UI, or changing the Data Transfer Mode. For more details about TWAIN settings on your application, see the user manual for your application. Image Corrupt When Acquiring Color Mixed Document Problem
  • Oki CX1145MFP | CX1145 E-Filing Guide - Page 226
    the resolution after opening the file using an application. Cannot Acquire Multi page Document Problem Description: Cannot acquire a multi page document from an application. Corrective Action: Some applications do not support multi page scan from TWAIN I/F, or need to be configured to acquire multi
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