Oki CX3641MFP CX3641MFP Advanced Technical User's Guide
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- Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 1
- Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 2
Oki Data and referred to in this guide will not affect the applicability drivers and manuals are available from the web site: http://www.okiprintingsolutions.com Oki and Microline are registered trademarks of Oki registered trademarks or trademarks of Microsoft Corporation in the United States and/ - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 3
Information About this Guide 13 Purpose of this Guide 13 About the CX3641MFP 14 Features ...14 Using the unit to its Best Advantage 14 Functional Overview 15 How this Manual is Organized 16 36 Booklet ...37 Mirror...37 Book Copy ...38 Margin Shift 38 CX3641 Advanced Technical User Guide 3 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 4
...53 Confirm the Transmission of an E-Mail 54 SCAN About the Scan Function 55 Overview of the Scan Function 56 Accessing the Scan Functions 57 4 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 5
SendMe Print Options 79 Tools for Converting Paper Documents to Digital Files 82 Using the SendMe Scan Settings 82 Using the SendMe View Settings 84 CX3641 Advanced Technical User Guide 5 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 6
Transmission Time 102 List of Scheduled Faxes 103 Confirmation of Sent or Received Faxes 104 Features: Using the Scanner Controls Using the CX3641 Features 107 Basic Scanning Rules 107 Resolution ...108 Color Mode...109 Original Type ...110 Scanning Mixed Media Originals 110 Image Quality 111 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 7
Best Quality 121 Tips for Loading the Scanner 122 Managing the CX3641 About the CX3641 Setup Functions 123 Managing the CX3641 123 Setup Mode Functions 124 Address Book 124 Managing the E-Mail 138 Administrator Setup 139 Reports ...143 Counter ...146 CX3641 Advanced Technical User Guide 7 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 8
8 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 9
: Compression Level 52 Scan To E-Mail: Attachments Tab: Edge/Center Erase 53 Job Log 54 Scan Mode: Main Menu 56 Scan Mode: FTP Server 58 CX3641 Advanced Technical User Guide 9 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 10
: Group Address 97 Fax Mode: LDAP Address 98 Fax Mode: Details Tab 99 Fax Mode: Properties Tab 100 Fax Mode: Properties: Original Size 100 10 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 11
133 Setup: Machine Setup 134 Setup: Copy 135 Setup: Scan Properties 137 Setup: Fax Properties 138 Setup: Administrator 139 Setup: Reports 143 Setup: Counter 146 CX3641 Advanced Technical User Guide 11 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 12
List of Figures 12 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 13
purpose of this guide is to provide you with detailed information about the Scan, Copy, E-mail and Fax functions. In addition, it provides information on how to use the extensive and powerful controls on the CX3641MFP to create the best digital file for your needs. CX3641 Advanced Technical User - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 14
Introduction: Features About the CX3641MFP Features The unit includes the PaperPort and OmniPage applications • Improved LDAP support to easily select e-mail addresses from a corporate e-mail directory • Single-pass duplex of the unit and its functions. 14 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 15
all in one, the CX3641 delivers everything you would expect from a multi-functional product (MFP). Print, scan, copy , and fax Scan documents with text, line art, photos, etc. SCAN TO E-MAIL SCAN FAX Copy a document to the printer CX3641 Advanced Technical User Guide 15 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 16
CX3641MFP describes the Administrator and Setup Modes that includes machine defaults, parameters, reports, and counters (see "Managing the CX3641" on page 123) Find the Function Use the tables on the following pages to find specific instructions Host PC, Mailbox on the printer, or Hold Queue: see - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 17
Introduction: Copy-Related Functions Copy-Related Functions See Table 1-1 for references to specific instructions and settings for copying. TABLE 1-1. Copy-Related Functions To do this . . " on page 37 "Margin Shift" on page 38 "Sharpness" on page 39 CX3641 Advanced Technical User Guide 17 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 18
the center) Have your copies come out of the printer with the printed-side up or printed-side down Print 44 E-Mail-Related Functions See Table 1-2 for references to specific instructions and settings for e-mailing scanned originals. TABLE 1-2. E-Mail-Related CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 19
Type" on page 50 "Edge/Center Erase" on page 53 "Job Build" on page 52 "Image Quality" on page 51 "Image Quality" on page 51 CX3641 Advanced Technical User Guide 19 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 20
Scan-Related Functions See Table 1-3 for references to specific instructions and settings for scanning. TABLE 1-3. Scan-Related Functions To the printer's hard drive Scan a document, create a digital file, send the file to a Hold Queue located on the printer's CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 21
69 "Image Quality" on page 68 "Image Quality" on page 68 "Image Quality" on page 68 "Compression Level" on page 69 "Resolution" on page 66 CX3641 Advanced Technical User Guide 21 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 22
Functions See Table 1-4 for references to specific instructions and settings for using SendMe. TABLE 1-4. SendMe SendMe Edit Settings" on page 88 "Clean Up Tools" on page 92 "Printer" in Table 5-1, "SendMe Print Options," on page 79 "About SendMe Encryption CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 23
a scanned document Copy a document that is not a standard size Have your copies come out of the printer with the printed-side up or printed-side down Print a color original in grayscale Speed up your copy on page 79 "Using the SendMe Scan Settings" on page 82 CX3641 Advanced Technical User Guide 23 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 24
Pages to a Scanned Document" on page 93 Fax-Related Functions See Table 1-1 for references to specific instructions and settings for faxing. TABLE 1-5. Fax-Related Functions To do this . . . Get an overview "Phone Book Groups" on page 128 "Group" on page 97 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 25
101 "Setting the Fax Transmission Time" on page 102 "List of Scheduled Faxes" on page 103 "Confirmation of Sent or Received Faxes" on page 104 CX3641 Advanced Technical User Guide 25 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 26
the CX3641MFP Table 1-6, "Navigation Tools," describes the items that appear on many of the screens. If the instructions tell you to "touch" an item or button, it refers to the touchscreen. If the instructions 's Panel to enter numbers on the touchscreen. 26 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 27
Touch the tab name to display the information. The names of the tabs appear in bold italic in the manual. A list of jobs that have been started, but haven't been completed. Job Log A list of configuration. To make it "active" change the related settings. CX3641 Advanced Technical User Guide 27 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 28
in the future). • To place the address or text in the designated field, touch OK. • To leave the screen without saving changes, touch Cancel. 28 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 29
a document, follow these steps: 1. Press the COPY button on the Operator's Panel. 2. Set the printer's Basic Settings for this job. See "Basic Settings Tab" on page 30 for more information. 3. Touch a number. 8. Press the START key on the Operator's Panel. CX3641 Advanced Technical User Guide 29 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 30
shows the current default Basic Settings for Copy Mode: Original Size and Tray Selection are set to "AUTO"; FIGURE 2-1. COPY MODE: BASIC SETTINGS TAB 30 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 31
system decide which paper try to use, leave the "AUTO" setting. To return to the Auto setting after making another selection, touch the Auto button. CX3641 Advanced Technical User Guide 31 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 32
in the upper right. To return to the 100%, touch the 100% button. To save your changes, touch OK. FIGURE 2-4. COPY MODE: REDUCE/ENLARGE 32 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 33
if you want a color print or a black & white print. Toggle through the options by touching the " button. Select Color or B&W FIGURE 2-6. COPY MODE: COLOR MODE CX3641 Advanced Technical User Guide 33 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 34
, you want to use Top/Bottom so users can flip the pages up. Top / Top Orientation Top / Bottom Orientation FIGURE 2-8. COPY MODE: DUPLEX LAYOUT 34 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 35
page images per sheet (portraitoriented pages will print in landscape mode; landscape-orientated pages will print in portrait mode) FIGURE 2-10. COPY MODE: DETAILS: N-UP CX3641 Advanced Technical User Guide 35 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 36
are copied as part of the same job, using the copy settings are selected. Touch the " button to toggle Job Build ON or OFF. 36 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 37
Mirror Turn this option ON to print a mirror image of your document. ORIGINAL IMAGE MIRROR IMAGE OF PAGE FIGURE 2-13. COPY MODE: DETAILS TAB: MIRROR CX3641 Advanced Technical User Guide 37 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 38
dimension. NOTE: Only one side (Top, Bottom, Left, or Right) can be shifted for each side. FIGURE 2-15. COPY MODE: DETAILS TAB: MARGIN SHIFT 38 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 39
. • For less sharpness and definition (i.e., to blur an image and hide detail), set a lower number using the # button. FIGURE 2-17. COPY MODE: IMAGE QUALITY: SHARPNESS CX3641 Advanced Technical User Guide 39 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 40
levels), set a lower number using the # button. • To let the unit set the contrast level, use Auto. FIGURE 2-19. COPY MODE: IMAGE QUALITY: CONTRAST 40 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 41
Quality resolution). Toggle between the options by touching the " button. For more information, see "Resolution" on page 108. FIGURE 2-21. COPY MODE: IMAGE QUALITY: RESOLUTION CX3641 Advanced Technical User Guide 41 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 42
The settings on the Copy Finishing tab are shown in Figure 2-23 and described on the following pages. FIGURE 2-23. COPY MODE: FINISHING TAB 42 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 43
of the copier can be stacked in two ways: • printed-side Face up • printed-side Face down To toggle between the options, touch the " button. CX3641 Advanced Technical User Guide 43 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 44
the following configurations: • A single hole at the top (Top, Single). • A single hole at the bottom (Bottom, Single). • Two holes in the center (Center, Double). 44 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 45
attachment properties. See "Attachment Properties" on page 48 for more information. 5. Load your document into the scanner. 6. Press the START key on the Operator's Panel. CX3641 Advanced Technical User Guide 45 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 46
"Overview of the Soft Keyboard" on page 28) • Fax Gateway: lets users send and receive faxes via e-mail. FIGURE 3-1. SCAN TO E-MAIL: ADDRESS TAB 46 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 47
a fax number. 2. Specify a recipient name. NOTE: This option must be enabled for your unit (for more information, see Table 8-11, "Administrator Parameters," on page 139). CX3641 Advanced Technical User Guide 47 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 48
Soft Keyboard and touch OK. 2. Set the attachment properties as required. See the following sections for more information. FIGURE 3-3. SCAN TO E-MAIL: ATTACHMENTS TAB 48 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 49
as a URL. Toggle OFF or ON by touching the " button. • To send as an attachment, turn this OFF. • To send as a URL, turn this ON. CX3641 Advanced Technical User Guide 49 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 50
by touching the " button. • Mixed: the document contains both text and photos. • Text: the document contains text only. • Photo: the document contains photos only. 50 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 51
best. - To get a clear background, set a higher number using the $ button. - To keep the background, turn this OFF or set a lower number using the # button. CX3641 Advanced Technical User Guide 51 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 52
are copied as part of the same job, using the copy settings are selected. Touch the " button to toggle Job Build ON or OFF. 52 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 53
. The default file format is PDF (Portable Document Format). To change the default setting see Image Compression settings in Table 8-9, "Scan Parameters," on page 137. CX3641 Advanced Technical User Guide 53 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 54
on the Operator's Panel, then touch the Report button on the touchscreen. Touch the Print button. For more information, see "Reports" on page 143. 54 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 55
files to an FTP Server, Client PC, Host PC, or a Mailbox or Hold Queue located on the printer's hard drive About the Scan Function The Scan function uses the automatic document feeder (ADF) or document "Using SendMe to Create Digital Documents" on page 71). CX3641 Advanced Technical User Guide 55 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 56
Attachments: Fine-tuning your Digital File" on page 66 for more information. 5. Load your document into the scanner. 6. Press START on the Operator's Panel. 56 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 57
a digital file and save it to a Mailbox located on the printer's hard drive Create a digital file and send it to a Hold Queue located on the printer's hard drive Create a digital file and send it to a "Using SendMe to Create Digital Documents" on page 71 CX3641 Advanced Technical User Guide 57 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 58
Server Using the SCAN Functions Digital File to FTP Server Use this function to scan a document, save the data in a digital file, and send it to an FTP server. Follow these steps: 1. Press the SCAN button. FIGURE 4-3. SCAN MODE: FTP SERVER: SERVER LIST 58 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 59
" on page 66 for a description of the options and how to use them to get the best digital file. 9. Load your document and press START. CX3641 Advanced Technical User Guide 59 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 60
Digital File to a Client PC Digital File to a Client PC Use this function to scan a document, save the data in a digital file, and send it to a shared folder or desktop on a PC. Follow these steps: 1. and then using the Soft Keyboard to type in the settings 60 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 61
" on page 66 for a description of the options and how to use them to get the best digital file. 9. Load your document and press START. CX3641 Advanced Technical User Guide 61 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 62
this function to scan a document, save the data in a digital file, and save it to an electronic mailbox (the "mailbox" is a file server located on the printer's hard drive). Only individuals with the password List button. Touch the arrow keys to page through 62 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 63
" on page 66 for a description of the options and how to use them to get the best digital file. 7. Load your document and press START. CX3641 Advanced Technical User Guide 63 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 64
function to scan a document, save the data in a digital file in a hold queue that is located on the printer's hard drive. Anyone with network access to the printer can view documents stored in the queue digital file. 6. Load your document and press START. 64 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 65
to a Host PC Digital File to a Host PC Use this function to scan a document, save the data in a digital file, and send it to a host PC. You can scan directly to an application ONLINE status, copying and scanning functions from the Control Panel are disabled. CX3641 Advanced Technical User Guide 65 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 66
"Original Orientation" on page 115). Specify either the Long Side or Short Side of the document. Toggle through the options by touching the " button. 66 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 67
options by touching the " button. • Mixed: the document contains both text and photos. • Text: the document contains text only. • Photo: the document contains photos only. CX3641 Advanced Technical User Guide 67 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 68
. - To get a clear background, set a higher number using the $ button. - To keep the background, turn this OFF or set a lower number using the # button. 68 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 69
scanner are copied as part of the same job, using the copy settings are selected. Touch the " button to toggle Job Build ON or OFF. CX3641 Advanced Technical User Guide 69 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 70
shaded box moves to the middle). Use the ! and " buttons to set the measurement amount. FIGURE 4-17. SCAN MODE: ADVANCED SETTINGS: EDGE/CENTER ERASE 70 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 71
is an option that is purchased separately. See "Archive Documents Using SendMe NetConnect" on page 77. • Print: sends files to your printer The Print function makes all the print functions (including duplex printing, color and resolution options, etc.) available to print a scanned document. See - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 72
by touching the Main tab, selecting a different send method and then touching the Send tab to specify the destination details. FIGURE 5-1. SENDME: STARTUP SCREEN 72 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 73
be sure to log off of SendMe before you leave the CX3641MFP. There are Log Off buttons on the Main tab and document and send it via E-mail, follow these steps: 1. Follow the instructions in "Starting SendMe" on page 72 to launch SendMe. 2. Load your CX3641 Advanced Technical User Guide 73 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 74
Book: a collection of the e-mail addresses you have used in the past. For more information see "Using the Local Address Book" on page 75. 74 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 75
Global Address Book: the directory of e-mail addresses kept in the corporate LDAP directory (if LDAP is enabled) or a list of all the Address Book The Global Address book is a directory of e-mail addresses kept in the corporate LDAP directory (if LDAP is enabled) or a list of all the SendMe users ( - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 76
see the details (i.e., subject, etc.) touch Details. To do a quick search, touch the field and then type in a name. FIGURE 5-5. SENDME: DIRECT E-MAIL ADDRESS 76 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 77
to the scanned document, and send it to your archive system, follow these steps: 1. Follow the instructions in "Starting SendMe" on page 72 to launch SendMe. 2. Load your document into the scanner. the send screen and select a Destination for your document. CX3641 Advanced Technical User Guide 77 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 78
make simple edits to the scanned document, and print the document, follow these steps: 1. Follow the instructions in "Starting SendMe" on page 72 to launch SendMe. 2. Load your document into the scanner. SendMe Edit Settings" on page 88 for more information. 78 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 79
. The "Default" setting is set at the printer. To see what the default settings are, print the list from the printer (see the printer's Operator's Guide for more information). Touch NEXT to display the from your computer using the Fiery Command WorkStation™. CX3641 Advanced Technical User Guide 79 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 80
monochrome using only black toner. The printer interprets all colors as shades printer to increase or decrease the size of the original to match the selected output size. • OFF no scaling occurs • ON the image size is scaled up or down to fit the paper size 80 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 81
the pages: 1-2-3, 1-2-3, 1-2-3; • NO prints the individual pages together: 1-1-1, 2-2-2, 3-3-3. When printing stapled copies specifies the number of staples to use and the location of the staples. CX3641 Advanced Technical User Guide 81 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 82
• Auto (scanner determines size) • Portrait (short edge on top) • Portrait (long edge on top) • Landscape (short edge on top) • Landscape (long edge on top) 82 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 83
• 200 • 300 • 400 • 600 • Simplex: the document feeder scans only one side of the paper. • Duplex: the document feeder scans both sides of the paper. CX3641 Advanced Technical User Guide 83 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 84
arrows to move the inserted page to the desired location. • Delete Page: Touch a page to highlight it, then touch Delete Page to remove it. 84 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 85
page 113. • Make secure via 128-bit encryption; for more information see "About SendMe Encryption Settings" on page 87. FIGURE 5-9. SENDME: FILE FORMAT SETTINGS: PDF CX3641 Advanced Technical User Guide 85 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 86
Type: JPEG or TIFF. FIGURE 5-10. SENDME: FILE FORMAT SETTINGS: JPEG/TIFF MS Word/RTF Set the MS Word/RTF (rich text format) options. 86 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 87
to the clipboard. " Disabled: Prevents users from copying to the clipboard. Editing " Enabled: Lets users edit the document. " Disabled: Prevents users from editing the document. CX3641 Advanced Technical User Guide 87 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 88
tools work, see Table 5-3. The image correction tools (i.e., Clean-up tools) are used to fix problems with either the scan or the original document. For more information, see Table 5-4. To display the Edit workspace change as you select different functions. 88 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 89
erase a large area). There are two eraser options: Background color (makes the "erased" area black or white) and Thickness (defines the "width" of the eraser). CX3641 Advanced Technical User Guide 89 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 90
the page you want to delete. The perimeter of the page is highlighted in red. Touch the Delete Page button to remove the page. 90 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 91
Select tool to highlight an area of the image. Touch the Line Width icon at the top, right corner of the screen. Touch a line thickness, CX3641 Advanced Technical User Guide 91 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 92
(see Figure 5-14) Change the default settings for these the Border Removal, Despekle, and Turn tools as shown in Figure 5-14 on page 93. 92 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 93
screen to move that page up or down in the order of pages. 6. Make any edits or send the document as described in this chapter. CX3641 Advanced Technical User Guide 93 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 94
, and successfully sending a digital document the Confirmation screen is displayed. If there are problems with the transmission the system will display any error messages. There are three options on then touch Next. FIGURE 5-15. SENDME: CONFIRMATION SCREEN 94 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 95
Oki P/N 70056601. Walk-Up Faxing: Scan a document and Fax it to one recipient or to an organized group of recipients using a variety of address options. Faxing from Your Computer: Send a fax directly from your computer (see the instructions Operator's Panel. CX3641 Advanced Technical User Guide 95 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 96
Setup function (for more information, see "Address Book" on page 124). 1. Touch Phone Book to open the phone book. FIGURE 6-2. FAX MODE: PHONE BOOK 96 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 97
this fax. 4. Repeat Steps 2 and 3 as desired. 5. Touch OK to close the screen and add the selected recipients to the send list for this fax. CX3641 Advanced Technical User Guide 97 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 98
Keyboard Use the Soft Keyboard button to open the keyboard and type a fax number. This is useful for a one-time walk-up fax operation. 98 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 99
to navigate through multiple pages Edit Message To edit your Cover Page text, touch the Edit Message button to return to the Soft Keyboard screen. CX3641 Advanced Technical User Guide 99 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 100
closest to the size of your original. Touch OK. 100 FIGURE 6-7. FAX MODE: PROPERTIES: ORIGINAL SIZE For more information, see "Original Size" on page 114. CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 101
fax darker than the original (e.g., use for light text), increase the setting to a number closer to +5. Touch $ to increase the number to the desired setting. CX3641 Advanced Technical User Guide 101 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 102
the Soft Keyboard number or Operator's Panel keypad to enter the time when the fax should be transmitted using a 24-hour clock. Touch OK. The CX3641 will transmit the fax at the designated time. FIGURE 6-8. FAX MODE: TRANSMISSION TIME 102 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 103
a fax job immediately rather than waiting for the scheduled time, touch the job and then touch the Send Now button. FIGURE 6-9. FAX MODE: SCHEDULED FAXES CX3641 Advanced Technical User Guide 103 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 104
. FAX MODE: FAX LOG REPORT. 3. Press the Down Arrow button near the bottom of the screen. 4. Press the Print button next to Fax Log. 104 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 105
Scan to E-mail: Confirmation of Sent or Received Faxes 5. On the Confirmation screen, press Yes to print the Fax Log report. FIGURE 6-11. FAX MODE: PRINT THE FAX LOG. CX3641 Advanced Technical User Guide 105 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 106
Scan to E-mail: Confirmation of Sent or Received Faxes 106 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 107
achieve the best-quality finished product. NOTE: Not all scan settings are available for each CX3641 function. Basic Scanning Rules • Scan at the highest resolution appropriate to the nature of the derivative image files and serve a variety of future needs. CX3641 Advanced Technical User Guide 107 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 108
is expressed in "dots per inch" or "dpi" (it is the number of individual dots of ink a printer can produce within one linear inch or 2.54 cm). • The higher the Resolution, the higher (and better) the AT A DPI THAT IS TOO LOW - THE IMAGE LOOKS "PIXILATED" 108 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 109
by scanning as continuous tone in grayscale or color to bring out the shades and condition of the paper and the marks inscribed on it. CX3641 Advanced Technical User Guide 109 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 110
) THIS OPTION NOT AVAILABLE IN THE SENDME AND FAX FUNCTIONS Original Type This setting gives the CX3641 information about the original document being scanned (see Figure 7-3 for examples): • Mixed: original so you have a reference point for future scans. 110 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 111
IT IS STILL TOO DARK FIGURE 7-4. IMAGE QUALITY TEXT IMAGE EXAMPLE USING A COMBINATION OF THE LIGHTER/ DARKER, CONTRAST, AND BACKGROUND REMOVAL SETTINGS PRODUCES A BETTER IMAGE CX3641 Advanced Technical User Guide 111 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 112
ORIGINAL TEXT/PHOTO IMAGE FIGURE 7-6. LIGHTER/DARKER COLOR IMAGE EXAMPLE COLOR IMAGE SCANNED WITH A HIGHER OR "DARKER" SETTING; NOTICE HOW DETAIL ON BIRD HAS DISAPPEARED CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 113
reduce the size of an image file without noticeably degrading the image when it is displayed. The CX3641 lets you set a compression level for digital files: • The higher the number, the more right, select a lower compression level and re-scan your original. CX3641 Advanced Technical User Guide 113 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 114
mm x 216 mm) 8.5" x 11" (216 mm x 279 mm) 8.5" x 13" (216 mm x 330 mm) 8.5" x 14" (216 mm x 356 mm) 11" x 17" (279 mm x 432 mm) 114 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 115
THE ADF OR PLACE THE TOP OF THE ORIGINAL FACE-DOWN AT THE LEFT SIDE OF THE SCANNER GLASS FIGURE 7-8. ORIGINAL ORIENTATION: SHORT SIDE FEED CX3641 Advanced Technical User Guide 115 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 116
: • Single-sided document: Single • Double-sided document: Top/Top orientation of pages • Double-sided document: Top/Bottom orientation of pages CX3641 SCREEN ICONS SINGLE-SIDED DOCUMENT DOUBLE-SIDED DOCUMENT WITH TOP/TOP PAGE ORIENTATION DOUBLE-SIDED DOCUMENT WITH TOP/ BOTTOM PAGE ORIENTATION - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 117
most important and influential Founding Fathers of the United States of America. A noted polymath, Franklin was a leading author and printer, satirist, political theorist, politician, scientist, inventor, civic THE MIDDLE AND LEAVE THE ORIGINAL TEXT INTACT CX3641 Advanced Technical User Guide 117 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 118
including photographs and line art and can handle multiple images and data (i.e., multiple pages) in a single file. • MS/Word and drawings in a single file. NOTE: Not all the functions support all the file formats. See the individual sections, listed at the left CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 119
the TIFF File Format A flexible bitmap image format supported by virtually all paint, image-editing, and page-layout applications. It supports compression and layers. TIFF (Tagged Image File Format) (fonts, sizes, margins, etc.) is saved with the file. CX3641 Advanced Technical User Guide 119 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 120
size (for color & # grayscale) Hidden text (i.e., SendMe recognizes # text so the pages are searchable) Encryption (i.e., documents can be # sent with encryption enabled) TIFF # JPEG # # - # - # # # - - - # # # # # - - - - - 120 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 121
: (see "Color Mode" on page 109) • Image Quality (see "Image Quality" on page 111) • Compression: use a low compression level (see "Compression Level" on page 113) CX3641 Advanced Technical User Guide 121 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 122
(180 mm) in length as they may cause feed errors or skew in the ADF. 1 SCANNER ADF FIGURE 7-12. LOADING THE SCANNER SCANNER GLASS 122 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 123
on the Operator's Panel to display the Setup screen shown in Figure 8-1. The following pages describe each of the Setup functions. FIGURE 8-1. SETUP: MAIN MENU CX3641 Advanced Technical User Guide 123 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 124
described on the following pages. Address Book Stores groups of addresses for this CX3641 including Address Books, Groups, LDAP information. To access the Address books, follow Book Options," on page 125 for instructions on how to manage the E-Mail Address Book. CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 125
to highlight it. 3. Touch Delete. 4. Confirm that you want to delete the address. Once delete the new e-mail address is no longer available to users. CX3641 Advanced Technical User Guide 125 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 126
127) • Group (see "Phone Book Groups" on page 128) • Shortcuts (see "Phone Book Shortcut Keys" on page 129) 126 FIGURE 8-5. SETUP: ADDRESS BOOK: PHONE BOOKS CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 127
2. Add, edit, or delete phone book entries. See Table 8-2, "Phone Book Options" for instructions. TABLE 8-2. Phone Book Options Option Explanation Add a Name/ Address 1. Touch Add New. 2. Touch . Once deleted the name is no longer available to users. CX3641 Advanced Technical User Guide 127 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 128
Add, edit, delete, or view Group entries. See Table 8-3, "Phone Book Group Options" for instructions. TABLE 8-3. Phone Book Group Options Option Explanation Add a Group 1. Touch Add New. 2. Touch group. 3. Touch individual members to view their information. CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 129
touch OK. 5. Added short cuts are displayed when using the Fax function. To remove a short cut, touch the name to highlight it, then touch Delete. CX3641 Advanced Technical User Guide 129 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 130
the Address Book button then touch FTP Server List. to display the current list of servers. 130 FIGURE 8-10. SETUP: ADDRESS BOOK: FTP SERVER LIST CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 131
FTP Servers. See Table 8-4, "FTP Server Options" for instructions. TABLE 8-4. FTP Server Options Option Explanation Add an FTP field name to specify the data. 5. Touch the Proxy Information tab and touch each field name to specify the data. 6. Touch OK. CX3641 Advanced Technical User Guide 131 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 132
2. Add, edit, delete, or view SMB Servers. See Table 8-5, "SMB Server Options" for instructions. TABLE 8-5. SMB Server Options Option Explanation Add an SMB Server 1. Touch Add New. 2. Touch Entry Once deleted the server is no longer available to users. CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 133
Scan to E-mail: Mailboxes Mailboxes The Mailbox is an area on the printer's hard drive that can be used to store scanned files. Any number of users can have that you want to delete the Mailbox. Once deleted the Mailbox is no longer available to users. CX3641 Advanced Technical User Guide 133 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 134
to E-mail: Machine Setup Machine Setup The Machine parameters set general settings and defaults for the CX3641. For a complete list, see Table 8-7, "Machine Setup Parameters". 1. From the Setup Main version of the fax firmware installed in the Version CX3541. CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 135
size that will be used to make copies). See "Original Size" on page 114. • Set the default Data Type (mixed, text, or photo). See "Original Type" on page 110. Color & Quality • Set the value for Background Removal (see "Background Removal" on page 40) CX3641 Advanced Technical User Guide 135 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 136
the default for Tray Selection (see "Tray Selection" on page 31) • Set the default for Face up/down print (how copies come out of the printer and into the trays). See "Face Up/Down" on page 43) • Set the default for Output Order/Collage (see "Collate" on page 44) • Set the - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 137
Scan Properties Setup The Scan parameters set general settings and defaults that define how the CX3641 handles scans. For a complete list, see Table 8-9, "Scan Parameters". 1. From the value for Compression Level (see "Compression Level" on page 113) CX3641 Advanced Technical User Guide 137 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 138
Properties Setup Fax Properties Setup The Fax parameters set general settings and defaults that define how the CX3641 handles faxes. For a complete list, see Table 8-10, "Fax Parameters". 1. From the for Lighter/Darker (see "Lighter / Darker" on page 112) 138 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 139
set by the system Administrator. They include general settings and defaults that define how the CX3641 operates. For a complete list, see Table 8-11, "Administrator Parameters". NOTE: The them to an FTP Server; when disabled this function cannot be used. CX3641 Advanced Technical User Guide 139 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 140
search (from 10-120 seconds). • Max. Entries: Sets the maximum number of E-Mail addresses that the CX3641 can receive in each search. The clear button resets this value to the default. • Search Root: Set them when E-Mail address search by LDAP is carried out. CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 141
or manual) before files are automatically deleted Manually delete all data (i.e., files and images) from all the Mailboxes on the printer last user operation until the CX3641 displays the "waiting" screen process is paused until the CX3641 cancels the job. Security or Legal 14) that the MFP uses if it detects a - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 142
on each faxed image, select All Pages. For no time/date stamp, select OFF. • Fax Log Print: Manual/Automatic • Tone for Echo: ON/OFF • Max. Modem Rate: 33.6 Kbps • Attenuator: 10 dB • Fax Line settings SendMe Setup SendMe Administration Software Manager 142 CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 143
to E-mail: Reports Reports Use the Reports function to print reports that list the current CX3641 settings and how the system has been used. For the list of reports, see on page 137) • Fax Propertied Setup (see Table 8-10, "Fax Parameters," on page 138) CX3641 Advanced Technical User Guide 143 - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 144
FTPs from this machine including: • FTP Server name • User name • Remote path • Date and time sent • Number of tries the system made • Status of FTP CX3641 Advanced Technical User Guide - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 145
sent • Transmission time • Number of pages sent • Number of pages received • Status of fax • Any error conditions MFP Statistics Report Prints the use statistics for this printer: • Number of pages scanned (Scan Counter) • Number of pages printed (Copy/Print Counters); lists the sizes of pages - Oki CX3641MFP | CX3641MFP Advanced Technical User's Guide - Page 146
Scan to E-mail: Counter Counter This option keeps track of a number of values for the CX3641. See Table 8-13, "List of Counter Values" for a list. NOTE: The Administrator password as double-sided Flatbed (Glass) Total number of pages scanned on the glass. 146 CX3641 Advanced Technical User Guide