Oki ES3640exMFPGA Guide: Utilities ES3640MFP (American English)
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- Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 1
59367801_cvr.jpg - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 2
of the information contained herein. The most up-to-date drivers and manuals are available from the website http://my.okidata.com. Copyright Information Copyright © 2005. All rights reserved. Written and produced by the Oki Data Training and Publications Department As an ENERGY STAR® Program - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 3
the Utilities 10 Color Swatch Utility 13 LPR Utility 17 Network Extensions 19 OKI Admin Manager Utility 23 PDF Direct Print Utility 24 Print Job Accounting Folders 181 Fiery Mail Port 182 Fiery Printer Delete 183 Fiery Remote Scan 184 ICC Profiles 185 Index 186 ES3640e MFP Utilities - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 4
page 13 2. LPR Utility: see page 17 3. Network Extensions: see page 19 4. OKI Admin Manager Utility: see page 23 5. PDF Direct Print Utility: see page 24 page 181 6. Fiery Mail Port: see page 182 7. Fiery Printer Delete: see page 183 8. Fiery Remote Scan: see page 184 9. ICC Profiles: see - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 5
your color printer. The selected samples of the your printer's color palette and can printer on the network without a print server. It creates a Printer Port, and installs a pop-up status box so you can monitor printer toner remaining. See "Network Extensions" on page 19. ES3640e MFP Utilities - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 6
Guide is online and may be found on the CDs shipped with your printer. 5. PDF Direct Print Utility This utility allows you to send a selected PDF file directly to the printer for Oki Data printers in a network environment, provides job accounting features that allow you to track printer usage, - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 7
printer data for monitoring, reporting and managing networked printers. It provides a full range of management functions for Oki Data printers, and for other brands of printers of printer driver installation programs for discovered printers. Administrators can use this utility to manage printers and - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 8
the Fiery without using the application in which they were created. It also allows you to manage printer fonts on the Fiery. See "Fiery Downloader" on page 180 and the online EFI Printing Guide, Chapter 4. 5. Fiery Hot Folders This utility allows you to store and reuse frequently used print options - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 9
The profiles are customized for your Oki Data printer. You may use the profiles when you use the ColorWise Pro Tools. You may also use the profiles with applications that support ICC standards. See "ICC Profiles" on page 185, the on-line EFI Software Installation Guide, Chapter 1, Installing the ICC - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 10
OS 9.x Important! These Utilities are unavailable for Mac OS 10.x. 1. Insert CD1 (supplied with your printer) into the CD-ROM drive. 2. Double-click the CD icon that appears on the desktop. 3. and accept the Software License Agreement. ES3640e MFP Utilities Guide Installing the Utilities • 10 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 11
been set up by your Network Administrator, it is transparent to the operation of the printer driver on your OS X system. See "Print Job Accounting Utility" on page 27. transparent to the operation of the printer driver on your OS 10.3 system. See "Print Job Accounting Utility" on page 27. - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 12
Installing the Utilities Fiery Windows Macintosh The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. ES3640e MFP Utilities Guide Installing the Utilities • 12 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 13
on your color printer. • create custom selected samples of the printer's color palette. Use printer prints the same color as displayed on your monitor. Consider the displayed color as a reference. • The printer samples do not show all the colors your printer can print. • Other factors influence how - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 14
color swatch samples do not show all the colors your printer can print. • The Swatch Utility does not guarantee that the printer prints the same color as displayed on your monitor. Consider 3. A swatch page displays, showing commonly used colors. ES3640e MFP Utilities Guide Color Swatch Utility • 14 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 15
your monitor. Consider the displayed color as a reference. The printer may not be able to print the exact color that you desire. If you don't find your desired color, you can create or customize colors: 1. Select Custom Swatch from the File menu. ES3640e MFP Utilities Guide Color Swatch Utility • 15 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 16
Utility Read-me file located in the Windows Programs list. The file includes: • Applying Color Value in your Application • Setting Monitor Color ES3640e MFP Utilities Guide Color Swatch Utility • 16 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 17
to your CD-ROM driver. Double-click Install.exe. Click OK. 2. Click Network Software → Installation/Config → LPR Utility. Follow the on-screen instructions. LPR Status Box lpr_status.jpg The LPR Utility Status Box displays the following information: • Printers: Names of added printers (You can add - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 18
Additional Information For help using the LPR Utility, click on HELP in the program. ES3640e MFP Utilities Guide LPR Utility • 18 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 19
assigned to them. • total size and percentage used of disk/memory. • percentage of toner remaining. Important! If you select Automatic Status Update in the Status tab, the driver automatically pings the printer for the latest status information every time you open the Properties dialog box. This - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 20
on-screen instructions. Using 1. Click Start → Settings → Printers. Right-click the Oki Data Printer icon. Click Properties. 2. Click on the STATUS tab. 3. Click the UPDATE button to see device settings. The following screen displays: NetStatus2K.tif ES3640e MFP Utilities Guide Network Extensions - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 21
Installed/not installed RAM size and % used; Flash Memory size and % used % toner remaining in all cartridges Important! If you select Automatic Status Update in the Status tab, the driver automatically pings the printer for the latest status information every time you open the Properties dialog - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 22
SETTING button. The following screen displays: NetStatusK.tif Click on the items listed on the left to see: • Network Summary • Login for Administrators • Job Login • Printer Menu To see real-time printer status, click the UPDATE STATUS button. ES3640e MFP Utilities Guide Network Extensions • 22 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 23
this program from the Menu Installer located on CD1. Additional Information See the online Configurator's Guide for details on how to use this utility. The Configurator's Guide is online and may be found on the CDs shipped with your printer. ES3640e MFP Utilities Guide OKI Admin Manager Utility • 23 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 24
you to send a selected PDF file directly to the printer. This is faster and easier than using Adobe Acrobat Help file in the PDF Direct Print Utility. Requirements for Use • Supports version PDF 1.3 (Acrobat 4.0) or below. • A font environment on Utilities Guide PDF Direct Print Utility • 24 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 25
following features: • Select Print • Paper Source • Copies • 2-sided printing • Binding • Collate • Fit to page • Print page range • Restore Default • Save Settings • Print ES3640e MFP Utilities Guide PDF Direct Print Utility • 25 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 26
that is embedded, or unembed the embedded font. In Acrobat, select Tool → Touchup → Text attribute. Remove the checkmark in the Embed box. ES3640e MFP Utilities Guide PDF Direct Print Utility • 26 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 27
in a network environment, provides job accounting features that allow you to track printer usage, calculate printing costs, and specify access available to each client (user). Fig01_240p_v11.tif NOTE The screen shots in this User's Guide are generic. When you see XXX1, XXX2, etc., in a screen, they - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 28
data on the printer's Hard Disk Drive. The Flash memory is relatively limited as to how much information can be stored on it. The Hard Disk Drive has much greater memory capacity. Additional Information For more information, see the on-line help in the utility. ES3640e MFP Utilities Guide - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 29
Sample Network Diagram JA_Overview.jpg Server: Windows XP, 2000, or NT 4.0 (SP6 Printer(s) Client PCs: Windows XP, 2000, Me, 98, 95, NT 4.0 (SP6 Client Macs: Macintosh OS 8.x or ES3640e MFP Utilities Guide Print Job Accounting Utility • 29 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 30
operating systems. 3. Connection to the printer(s) to be managed; either a direct Service Pack 6 or later) Client Computers (Windows or Macintosh) The Print Job Accounting Client software can run under any of the following operating systems: Windows • XP • 2000 • Me • 98 ES3640e MFP Utilities Guide - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 31
• 95 • NT4.0 (Service Pack 6 or later) Macintosh • OS 8.1, 8.5.x, 8.6.x (Adobe PS 8.6 or greater required) • OS 9.0, 9.0.4, 9.1.x, 9.2.x (LaserWriter 8.7 required) ES3640e MFP Utilities Guide Print Job Accounting Utility • 31 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 32
instructions. Client Software NOTE The printer driver(s) must also be installed on the Client computers. Windows Client Computers 1. Place the driver CD supplied with your printer Job Accounting → Client. Follow the on-screen instructions. ES3640e MFP Utilities Guide Print Job Accounting Utility • 32 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 33
when you install the printer driver. To activate the Job printer model is selected. Click General. Select Plug-in Preferences. 3. Open the Print Time Filters menu. Check Print Time Filters, JobType and JobAccounting. 4. Click Save Settings. Click OK. 5. Click Cancel. ES3640e MFP Utilities Guide - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 34
Account ID can be used for more than one printer. Different limits can be set for each printer. You can use Account ID to limit clients' access to printers. Permit Only Some Clients to Print Do not ID clients are not allowed to print. ES3640e MFP Utilities Guide Print Job Accounting Utility • 34 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 35
to more than one client! NOTE All Account IDs must be set in the Server computer for each Client computer allowed to print to a specific printer. ES3640e MFP Utilities Guide Print Job Accounting Utility • 35 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 36
printing only within the limits set. • Log selected items, including: - Date - User Name - Printer Name - Number of Printed Pages broken down by color versus monochrome - Paper Size - Simplex or Windows applications or from a Macintosh. ES3640e MFP Utilities Guide Print Job Accounting Utility • 36 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 37
Printer Set up Group(s) in which to include the printer Reports (Print Logs) Settings • Export print logs to be included in the log, setting them either manually (see page 92) or using one of the print jobs sent from a client directly to a printer, bypassing the print server. • Accurately record - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 38
ID for future use. You can also find it by clicking Help → Server ID ... from the main Job Accounting Window. JA_ServerID.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 38 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 39
Server Software Starting the Server Software Click Start → Programs → Oki Data → Print Job Accounting → Print Job Accounting. The following window appears: JA_OpeningScreen.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 39 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 40
... Set the printer properties. a. Before running, select the subject printer from the "Printer Tree" on the left side of the window. b. Select Log Menu → Refresh Display to update the in- formation on the log pane after having run this menu. ES3640e MFP Utilities Guide Print Job Accounting - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 41
printer has been turned on and off, the correct time will not set in the printer until the next time printer display to • Total per Printer • Account ID or • totals as a .csv file, by • Printer • Account ID, or • Month Delete If you select one printer, only that printer will be subject to displaying - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 42
logs (select the day of the month which determines when logs are considered previous month logs as opposed to current month logs). ES3640e MFP Utilities Guide Print Job Accounting Utility • 42 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 43
Help Menu Server ID ... Help ... Version Info ... Display Server ID. Display the Help Topics window with tabs • Contents • Index • Find Display version information. ES3640e MFP Utilities Guide Print Job Accounting Utility • 43 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 44
Email Notifications Setting Up To set up monthly automatic email of selected print log data to the administrator, open the Job Accounting software, then: 1. Click Option → Setup. Mail Setup tab,. This information includes • the mail server ES3640e MFP Utilities Guide Print Job Accounting Utility • 44 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 45
month on which logs are to be closed. Log reports are automatically emailed to the administrator on the following day. 6. Click OK. ES3640e MFP Utilities Guide Print Job Accounting Utility • 45 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 46
If you wish to create groups of printers: 1. From the main Job Accounting window, click Printer → Manages multiple printers as a group ... The following window appears: JA_AddGroup1.bmp 2. Enter the Group Name of your choice. Click Next. ES3640e MFP Utilities Guide Print Job Accounting Utility • 46 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 47
added to established Groups as they are being registered. If you create a new group after registering printers, a list of the registered printers will appear in the box and can be highlighted for inclusion in the group. 3. Click Finish. ES3640e MFP Utilities Guide Print Job Accounting Utility • 47 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 48
managed in the Server Software. Before starting, check that the printers are turned on and properly connected. 1. From the main Print Job Accounting window, click Printer → Add a printer. The following window appears: JA_AddPrinter1.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 48 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 49
or network) manually, select Specify the printer by address and fill in the appropriate information. 3. Click Next. Wait while the software searches for printers. A window appears, showing a listing of all the printers found. For example: JA_AddPrinter2.bmp ES3640e MFP Utilities Guide Print Job - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 50
4. From the list of printers searched, select the printer you want to register. Click Next. The following window appears: JA_AddPrinter3.bmp 5. Set up the printer: See "Setting Up" on page 52. 6. Click Finish. ES3640e MFP Utilities Guide Print Job Accounting Utility • 50 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 51
The following window appears: JA_ID_Registration.bmp 7. Use this window to add User Account IDs for the printer. For more information, see step 3, ff., under "Account IDs" on page 73. 8. When done, click End. Click OK. ES3640e MFP Utilities Guide Print Job Accounting Utility • 51 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 52
up to 32 characters. Printer Group If the printer is to be included in a group, select the group here. NOTE Groups must first be defined using Printer → Manages multiple printers as a group ... in the main Job Accounting window. See page 46. ES3640e MFP Utilities Guide Print Job Accounting Utility - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 53
. Fees See "Fees" on page 59. Operation at Log Full Here you can set what the printer does when the buffer for log storing becomes full and cannot store any more logs: JA_AddPrinter_LogFull.bmp Cancel new logs. a. The default setting. ES3640e MFP Utilities Guide Print Job Accounting Utility • 53 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 54
of HDD JA_AddPrinter_Inhibit.bmp This controls whether or not the Hard Disk Drive and the Printer Flash Memory (if installed) can be initialized. If initialization is inhibited, a client cannot delete the log using the printer's front panel. Use this in order to prevent the logs stored in the - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 55
Printers Setting Up Auto Export Logs Sets whether or not, and how, log data will automatically be exported when it is acquired. JA_AddPrinter_AutoExport.bmp Do not set up the email and closing date infor- mation. See page 44. ES3640e MFP Utilities Guide Print Job Accounting Utility • 55 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 56
Printers Setting Up Use Restrictions JA_AddPrinter_Restrict.bmp You can set usage limits for unregistered clients (data sent without ID) and for local All printing is cancelled. • Disable Color Printing: Color data printing is cancelled. ES3640e MFP Utilities Guide Print Job Accounting Utility • 56 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 57
Printers Changing Settings 1. From the main Print Job Accounting window, highlight the printer you wish to change. 2. Click Printer → Properties. The following window appears: JA_PrinterProperties.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 57 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 58
printer name, address, group • User tab: add new User IDs or change information for existing User IDs. • Option tab: modify log acquisition intervals/times, fees, Operation at Log Full, Inhibit initialization, Auto Export Logs, and Use Restrictions. 4. Click OK. ES3640e MFP Utilities Guide Print - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 59
drop-down box, select a fee definition to be used. Some fee settings are available with defaults. To custom define settings for the printer, click Define fees ... Click Add in the Defined Fees window. Define Fees window JA_DefineFees.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 59 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 60
Use Amount tab" see page 64 Color "Pages tab" see page 61 "Toner Use Amount tab" see page 62 "Drum Use Amount tab" see page Type tab" see page 69 Automatic Calculation "Toner Use Amount tab" see page 62 "Drum Use Amount tab" see page 64 Cost per Minute "Printer Use Time tab" see page 66 Stapler Use - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 61
printed sheet. In this case, the same fee will be charged for two-sided printing as for one-sided printing. JA_FeesPages.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 61 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 62
will be acquired" window (Printer → Add a Printer → [click a printer] → Next) or the Option tab of the "Properties of printer from which logs are acquired" window ([click a printer in the Printer Tree] → Printer → Properties → Option). ES3640e MFP Utilities Guide Print Job Accounting Utility • 62 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 63
Fees Toner Use Amount tab This is a tab in the Define Fees Window. JA_FeesTonerUse.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 63 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 64
will be acquired" window (Printer → Add a Printer → [click a printer] → Next) or the Option tab of the "Properties of printer from which logs are acquired" window ([click a printer in the Printer Tree] → Printer → Properties → Option). ES3640e MFP Utilities Guide Print Job Accounting Utility • 64 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 65
Fees Drum Use Amount tab This is a tab in the Define Fees Window. JA_FeesDrumUse.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 65 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 66
Fees Printer Use Time tab This is a tab in the Define Fees Window. Printer Use Time Select to set a fee for each minute of print time used. JA_FeesPrinterUse.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 66 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 67
Fees Size tab This is a tab in the Define Fees Window. Size Select to set a fee per sheet printed which varies depending on the size of media used. Click Change to set fees for individual media sizes. JA_FeesSize.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 67 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 68
Fees Tray tab This is a tab in the Define Fees Window. Tray Select to set a fee per sheet printed, which varies depending on the tray used. Click Change to set fees for individual trays. JA_FeesTray.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 68 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 69
on the media used. Click Change to set fees for the different media, including transparencies, labels, letterhead, card stock, etc. JA_FeesMedia.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 69 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 70
will be acquired" window (Printer → Add a Printer → [click a printer] → Next) or the Option tab of the "Properties of printer from which logs are acquired" window ([click a printer in the Printer Tree] → Printer → Properties → Option). ES3640e MFP Utilities Guide Print Job Accounting Utility • 70 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 71
Fees Belt, Fuser Use Amount tab JA_FeesBeltFuser.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 71 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 72
Fees Finisher tab This is a tab in the Define Fees Window. Staple Select to set a fee for each use of the stapler. Applies only when the optional finisher is installed on applicable models. JA_Fees ES3640e MFP Utilities Guide Print Job Accounting Utility • 72 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 73
Account IDs Adding To add Account IDs for a Registered Printer: From the main Print Job Accounting window: 1. Double click the printer for which you wish to set up Account IDs. The following window appears: JA_PrinterProperties.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 73 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 74
2. On the User tab, click Register. The following window appears: JA_ID_Registration.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 74 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 75
3. Click Add. The following window appears: JA_AddID1.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 75 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 76
4. Enter the appropriate selections. Click Next. The following window appears: JA_AddID2.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 76 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 77
user can print again. b. Click Add. The new Name/ID appears in the box. c. Click Next. The following window appears: JA_AddID3.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 77 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 78
e-mail Select to send this User an email summarizing their monthly usage of the printer. • Notifies by e-mail when Limit Value is exceeded Select to alert this the particular user. Applies only when the printer/user belongs to a group. ES3640e MFP Utilities Guide Print Job Accounting Utility • 78 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 79
d. Make your selections. e. Click Next. The following window appears: JA_AddID4.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 79 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 80
are: • Disable Printing All printing is cancelled. When this is selected, other settings cannot be changed. • Disable Color Printing This Account ID cannot print color data. If they submit a color print job, it is automatically cancelled. ES3640e MFP Utilities Guide Print Job Accounting Utility • 80 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 81
f. Select any print restrictions for the Account ID. g. Click Next. The following window appears: JA_AddID5.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 81 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 82
for that 24-hour period. i. Click Finish. 6. Repeat the previous step for each Account ID to be added. 7. Click End. Click OK. ES3640e MFP Utilities Guide Print Job Accounting Utility • 82 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 83
e-mail Select to send this User an email summarizing their monthly usage of the printer. Notifies by e-mail when Limit Value is exceeded Select to alert this User the particular user. Applies only when the printer/user belongs to a group. ES3640e MFP Utilities Guide Print Job Accounting Utility • 83 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 84
this is selected, other settings cannot be changed. Disable Color Printing This Account ID cannot print color data. If they submit a color print job, it is automatically cancelled. Set limits Per 24-hour limits for that 24-hour period. ES3640e MFP Utilities Guide Print Job Accounting Utility • 84 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 85
an Account ID for a registered printer, you can import it into records for other registered printers/groups in the System. Importing for the account on the newly assigned printer (see below). From the main Print Job Accounting window: 1. Double click the printer or group for which you wish to - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 86
3. Click Other Printer. The following window appears: JA_ImportUser.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 86 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 87
group from which you want to import Account ID(s). Click Add. Any IDs not already registered for the printer appear in the User box. JA_AddID7.bmp 5. Click any Name/Account IDs that you do not wish to add. Click Delete. Click OK. The selected - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 88
Account IDs Changing From the main Print Job Accounting window: 1. Open the Printer Tree. Double click the printer for which you wish to change Account IDs. 2. On the User tab, click Register. The following window appears: JA_AddID6.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 88 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 89
3. Click the Name for which you wish to change settings. Click Change. The following window appears: JA_IDProperties1.bmp 4. Make any desired changes. Click OK. 5. Click End. Click OK. ES3640e MFP Utilities Guide Print Job Accounting Utility • 89 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 90
printer/ group for which an Account ID is to be deleted. 2. On the User tab, click Register. The following window appears: JA_AddID6.bmp 3. Click the Name for the Account ID to be deleted. Click Delete. 4. Click Yes to confirm the deletion. 5. Click End. Click OK. ES3640e MFP Utilities Guide Print - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 91
Accounting window, click Printer to open the printer tree. Click the printer for which you wish to change the acquisition interval. 2. Click Printer → Properties. 3. On the Options tab, make any desired changes under Acquire Logs. Click OK. ES3640e MFP Utilities Guide Print Job Accounting Utility - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 92
items to be displayed in, or exported from, a log: 1. From the main Job Accounting window, click the printer/group for which you wish to set up the log display. 2. Click Log → Display/Export Item Settings. . Click Up or Down. 5. Click OK. ES3640e MFP Utilities Guide Print Job Accounting Utility • 92 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 93
Reports Print Logs Set Up Items Reported in the Log Log Display Items Standard acquisition Log. The following window appears: JA_LogDisplayItems.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 93 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 94
Reports Print Logs Set Up Items Reported in the Log Total Display Items Listing of totals for a registered printer. The following window appears: JA_TotalDisplayItems.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 94 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 95
Reports Print Logs Set Up Items Reported in the Log Log Export Items Items to be included in an exported log file. The following window appears: JA_LogExportItems.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 95 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 96
Reports Print Logs Set Up Items Reported in the Log Total Export Items Items included in an exported file. The exported file lists the totals for a registered printer. The following window appears: JA_TotalExportItems.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 96 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 97
log reports using one of nine pre-programmed macros. Installing 1. Place the driver CD supplied with your printer in the CD-ROM drive on the Server computer. Wait for the Menu Accounting → Reports Tool. Follow the on-screen instructions. ES3640e MFP Utilities Guide Print Job Accounting Utility • 97 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 98
Using Excel 1. Make sure the Print Job Accounting server software is open and that a log has been acquired. 2. From the Start menu, click Oki Data → Print Control → Open Print Control Reports. 3. Click Enable Macros. Excel opens. The following window appears over it: JA_XL_Select_csv.bmp ES3640e MFP - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 99
worksheet you wish to view from the Change worksheet drop-down list (e.g., Printer Usage). The window changes to display the selected worksheet. JA_XL_PrinterUsage.bmp 6. To print the data, press Ctrl-P. 7. When done, click to close Excel ES3640e MFP Utilities Guide Print Job Accounting Utility • 99 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 100
Costs Note: To limit the columns displayed, click Fields. To limit the rows displayed, either limit the date range or click Accounts. A chart of the data in the Account Summary worksheet. Summary of information for each account. ES3640e MFP Utilities - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 101
which data is available: • Printer Name • Total Jobs • Total Sheets • Number of Color Pages Printed • Number of Duplex Pages Printed (appears only when optional duplex unit is installed) • Total Costs Incurred (as calculated by the Print Job Accounting software) ES3640e MFP Utilities Guide Print - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 102
is Included Detailed information for each job sent to the printer, broken down by User ID, including: • User ID • Job ID • Date • Document Name • Paper Size • Media Type • Total Sheets • Color Pages • Mono Pages • Job Cost Chart of data in the User Summary worksheet. Includes the following for each - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 103
to drill down to the log you wish to view. Date Submenu Lists the logs by date (year/month), then by registered printer. Printer Submenu Lists the logs by registered printer, then date. 9. To view a log: • Double-click an entry or • Click an entry. Click Log → Display Log. ES3640e MFP Utilities - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 104
during processing (if any) Pages Number of printed sides Paper Size Paper size used Paper Typea Paper type used - Light, Medium etc. ES3640e MFP Utilities Guide Print Job Accounting Utility • 104 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 105
acquisition starteda Time the log was acquired from the printer (started) Time the log was acquireda Time the log was acquired from the printer (completed) Time the process begana Time the job Items Reported in the Log" on page 92. ES3640e MFP Utilities Guide Print Job Accounting Utility • 105 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 106
Client Software Starting the Client Software On the client computer, click Start → Programs → Oki Data → Print Job Accounting Client → Change Job Accounting Mode. JA_Client.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 106 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 107
Client Software Job Account Modes There are four Job Account Modes: • Tab Mode • Popup Mode • Hide Mode • [Not supported] Mode Decide which mode you wish to use. JA_Client.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 107 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 108
, the tab for setting the User Name and Job Account ID will be displayed under Job Account Printer Driver Property. This mode should be selected when the computer is used by one person. Popup Mode In extension ".csv" to save the file. ES3640e MFP Utilities Guide Print Job Accounting Utility • 108 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 109
Account Modes [Not supported] Mode In this mode, all jobs to be printed will be recognized as Unregistered ID(0). NOTE For Unregistered ID print jobs: • you can set whether or not they are allowed to print. • Document names are not displayed on the print logs. ES3640e MFP Utilities Guide Print Job - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 110
any of the following: • Open the Print Job Accounting software. Select the printer in the Printer Tree. Click Printer → Properties. • Use the printer's front panel display to navigate to the network menu. • Print a list of menu settings ES3640e MFP Utilities Guide Print Job Accounting Utility • 110 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 111
http:// 192.168.0.1). 3. Press Enter. The following Printer Status window appears: 240p_JA_WebStatus.bmp 4. Select from • Printer status: see page 112 • Network summary: see page 113 • Job Log: see page 114 • Printer Menu: see page 115 ES3640e MFP Utilities Guide Print Job Accounting Utility • 111 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 112
Printer Status Checking Printer Status The default opening screen. To see real-time printer status, click the Update Status button. 240p_JA_WebStatus.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 112 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 113
Printer Status Checking Network Summary Clicking this will bring up a window with detailed information about the network, including • General Settings • NetWare • TCP/IP • JetAdmin • LAN Server/DLC • EtherTalk • Port Configuration 240P_JA_WebNetworkSummary.bmp ES3640e MFP Utilities Guide Print Job - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 114
Printer Status Checking Job Log This displays the Print Job Log for the selected printer: 240P_JA_WebJobLog.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 114 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 115
Printer Status Changing Menu Settings Printer Menu 1. Open Microsoft Internet Explorer. 2. Type in the IP address for the printer (e.g., http:// 192.168.0.1). 3. Press Enter. The following window appears. 240p_JA_WebStatus.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 115 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 116
4. Click Login as Admin. The following window appears. JA_WebEnterPassword.bmp 5. You must log in before accessing the Printer Menu. Enter your User Name and Password. If desired, click "Save this password in your password list." A checkmark appears in the box if this is - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 117
The following window appears. 240p_JA_WebStatus.bmp 7. Click Printer Menu. The following window appears. ES3640e MFP Utilities Guide Print Job Accounting Utility • 117 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 118
's menu settings. 240P_JA_WebPrinterMenu1.bmp The left pane contains a list of selections for the menu setting groups: • Printer Summary • General Settings • Print and Media • System and PCL • Parallel and USB • Memory • System Adjust • Finisher Menu (appears only if optional Finisher is installed - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 119
Printer Status Changing Menu Settings Web Page The System Administrator can make changes in the menu settings directly any changes desired. 3. Scroll down to the bottom of the screen. Click Submit Changes: 240P_JA_WebPrinterMenu3.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 119 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 120
Troubleshooting Problems / Answers 1. The printer I selected is not shown in the list when I click Printer → Add a printer → Next. If it is offline, the printer will not be shown. Check to see that the printer is online. There are times the printer is not shown during printing. Wait for a while and - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 121
Troubleshooting Known Problems / Solutions 1. When using Duplex printing with the PostScript driver, if the reverse side is blank the shared printer's Properties. Removing the check, however, will disable both the Booklet (PCL) and Page Order (PS) features. ES3640e MFP Utilities Guide Print Job - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 122
even after deletion of the printer, be sure to select Export Logs from the Log menu. Then, save the logs in a file before deleting the printer. 4. Click Start → Programs → Oki Data → Print Job Accounting → Delete Print Job Accounting. ES3640e MFP Utilities Guide Print Job Accounting Utility • 122 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 123
Uninstall Software Uninstall the Client Software On each Client computer, click Start → Programs → Oki Data → Print Job Accounting Client → Delete Print Job Accounting client. ES3640e MFP Utilities Guide Print Job Accounting Utility • 123 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 124
, and saves data for statistical reports. • Sends mail alerts of events affecting device functionality. • Generates reports on-screen or in XHTML, Excel and XML formats, plus Text and CSV formats. • Integrates with Oki Data's on-line web support. ES3640e MFP Utilities Guide PrintSuperVision • 124 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 125
, standard users can get information about printing resources, configure e-mail alerts, and get basic statistics reports. Administrators Can manage devices, maps, alerts, user accounts, maintenance data, and create comprehensive statistics reports. ES3640e MFP Utilities Guide PrintSuperVision • 125 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 126
to see instantly the status of all the printers. PrintSuperVision • allows the administrator to track the cost of the printers. • tracks maintenance. • advises when to replace consumables, based on current printer usage (Oki Data color printers). ES3640e MFP Utilities Guide PrintSuperVision • 126 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 127
System Requirements Server Software Pentium 75, 64MB or better with CD support running: • Windows 98 with Microsoft Personal Web Server Version™, available for free download 4.0 or above • Recommended minimum screen resolution of 1024 x 768 pixels ES3640e MFP Utilities Guide PrintSuperVision • 127 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 128
printer's internal hard disk drive (standard): 20 GB [partitioned as Common, PCL and PostScript]. • The printer the printer. The software provides a tool for downloading files from the computer to the printer's Explorer 4.0 or higher to run. The printer's internal hard drive does not communicate - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 129
modify a project. • Download files to a printer. • Add or remove printers being administered. • Reboot the printer. • Manage the Proof & Print and Secure status, configuration and variables for a printer. • Print the PCL fonts list, or PostScript font list from a printer. • Print one or more PCL - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 130
Storage Device Manager software. Any error messages appear on the printer display. If things seems to be "stuck," go to the printer and check the display. The Storage Device Manager software contains an Internet Explorer 4.0 or higher to run. ES3640e MFP Utilities Guide Storage Device Manager • 130 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 131
software • uses Storage Device Manager to manage and monitor the printer's internal hard disk and flash memory The Administrator's Functions Feature 0 through 7 (8 and 9 cannot be used). • reboot the printer. • delete files (Show Resources is preferable). • format the internal hard drive. - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 132
confirmation. Format the Hard Drive You can also use Storage Device Manager to format the partitions on the printer's hard drive. Remember: this erases the contents of the partition and can cause serious problems. Use Show Resources and HDD Print Jobs to maintain the disk. ES3640e MFP Utilities - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 133
Using Opening the Program 1. Click Start → Programs → Oki Data → Storage Device Manager. The SDM - Printer Discovery dialog box opens. discovery.tif 2. Select the appropriate computer connection(s). Click Start. The printer searches for connected printers and places icons in the window at the bottom - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 134
The Storage Device Manager dialog box opens. printer_windowK.tif ES3640e MFP Utilities Guide Storage Device Manager • 134 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 135
Password 1. With the Storage Device Manager program open, click Administrator Functions in the Printers menu. password.tif NOTE Passwords consist of eight digits, letters or numbers, and Accepted appears. 5. Click OK. 6. Click Exit twice. ES3640e MFP Utilities Guide Storage Device Manager • 135 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 136
Files Step 5: Save and Download the Project Step 6: Test Print the Form Important! Remember that file names and paths are case sensitive. ES3640e MFP Utilities Guide Storage Device Manager • 136 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 137
Create the document in your software application. 2. Click File → Print. Make sure the OKI PostScript driver is selected. 3. Select Print to file. 4. Engage the Encapsulated PostScript (EPS) the document to a file using the extension PRN. ES3640e MFP Utilities Guide Storage Device Manager • 137 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 138
opens. 3. Click Projects → Save Project. Enter the path/name for storing the project on your hard drive or your network. Click Save. ES3640e MFP Utilities Guide Storage Device Manager • 138 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 139
: Delete Files from the Project NOTE To delete a file from the project, click the file name. Click Projects → Remove File from Project. ES3640e MFP Utilities Guide Storage Device Manager • 139 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 140
file name in the Project window. The Edit Component Name and ID dialog box appears. 2. Under Volume, type in %Flash0%. Click OK. ES3640e MFP Utilities Guide Storage Device Manager • 140 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 141
Forms PostScript Step 5: Save the Project and Download it to the Printer 1. Click Projects → Save Project. 2. Click Projects → Send Project Files to Printer. Command Issued appears. 3. Click OK. ES3640e MFP Utilities Guide Storage Device Manager • 141 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 142
, click Printers → Test Form. The Test PostScript Form dialog box appears. 2. Click the file name for the form you wish to print (you can get this from the File List printout). Click OK. Command Issued appears. 3. Click OK and wait for the form to print. ES3640e MFP Utilities Guide Storage Device - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 143
: Delete Files from the Project Step 5: Check the Settings and Save the Project Step 6: Download the Project Step 7: Test Print the Form ES3640e MFP Utilities Guide Storage Device Manager • 143 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 144
1. Create the document in your software application. 2. Click File → Print and make sure the OKI PCL driver is selected. 3. Print the document to a file using the extension PRN. Step 2: Create a your hard drive or your network. Click Save. ES3640e MFP Utilities Guide Storage Device Manager • 144 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 145
bin) Format 1. Click Projects → Filter Macro File. The Filter Printer Patterns dialog box appears. filter.tif 2. Make any adjustments in is used. To maintain the oval shape, turn off (deselect) the "Configure Image Data," "Palette ID," and "Palette Control" filters. 3. Click OK. The Open dialog - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 146
File Created appears. 6. Click OK. 7. Repeat steps 1 through 6 until you have converted all the files you wish to add to the project. ES3640e MFP Utilities Guide Storage Device Manager • 146 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 147
4b: Delete Files from the Project To delete a file from the project: 1. Click the file name. 2. Click Projects → Remove File from Project. ES3640e MFP Utilities Guide Storage Device Manager • 147 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 148
file name • ID number (the number you need to enter in the printer driver when printing overlays) • volume: 0: = printer's disk drive PCL partition 1: = printer's disk drive Common partition %disk0%: = printer's disk drive PostScript partition 2: = Flash memory PCL %Flash0% = Flash memory PostScript - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 149
Forms PCL Step 6: Download the Project 1. Click Projects → Send Project Files to Printer. Command Issued appears. 2. Click OK. ES3640e MFP Utilities Guide Storage Device Manager • 149 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 150
icon highlighted, click Printers → Test Macro. The Test Macro dialog box appears. 2. Enter the ID number for the macro file you wish to print. You can get this from the File List printout. Look under Volume 0. Example: for 2:OKI.BIN, enter 2 3. Click OK. Command Issued appears. 4. Click OK and - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 151
Using Storage Device Manager To print a list of files in the printer's memory: 1. Open Storage Device Manager. 2. Click Printers → Print File Listing. Command Issued appears. 3. Click OK and -) until PRINT FILE LIST appears. • Press SELECT. ES3640e MFP Utilities Guide Storage Device Manager • 151 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 152
for the printer whose contents you wish to view. 2. Click Printers → HDD Print Jobs. The HDD Print Jobs dialog box appears. hdd1_bw.tif 3. Under Job Types, select Secure Jobs to view Secure Print jobs and/or Proof and Print Jobs to view Proof & Print jobs. ES3640e MFP Utilities Guide Storage Device - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 153
Cancel Job(s) to delete the files without printing them. • Click Print Job(s) to print the files out before they are automatically deleted. ES3640e MFP Utilities Guide Storage Device Manager • 153 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 154
the Show Resources feature to delete files from the internal hard drive and flash memory. 1. Open Storage Device Manager. Click the icon for the printer whose contents you wish to view. 2. Click Printers → Show Resources. Show_clr_C53_oem.bmp ES3640e MFP Utilities Guide Storage Device Manager • 154 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 155
files are under Volume 0 (internal hard drive) or Volume 2 (flash memory) • PostScript Forms are under Volume &disk0% (internal hard drive) or %flash0% (flash memory) 4. Click Printers → Delete File(s). 5. Click Yes to confirm the deletion. 6. Close the dialog box. ES3640e MFP Utilities - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 156
text that is stored and printed whenever required. An overlay is stored in the printer's flash memory or on the hard disk. An overlay is similar to a Use the Storage Device Manager to create and store three files in the printer: • the company logo • the company address • the company mission - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 157
one component file. 2. You must use the Shutdown Menu before turning OFF the printer. 3. If your software application has a collate print option, you must turn Windows 2000 PostScript driver • Macintosh driver 5. The message DISK FULL appears if there isn't enough memory for the data. Hardware / - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 158
Overlays Requirements Storage Requirements Locations Use Storage Device Manager to store the overlays to the printer's: • hard disk drive or • flash memory Maximum Available Space Hard Disk Drive 2 MB each for PCL Macros and PostScript Forms Flash Memory about 0.5 MB each - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 159
an overlay. 2. Click File → Print. 3. Right-click the appropriate printer. Important You must use OKI PostScript driver to do this. 4. Your action depends on your operating system. Windows Job Options tab. 7. Click the Overlays... button. ES3640e MFP Utilities Guide Storage Device Manager • 159 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 160
to select the location (where the file will be stored). 14. The document prints. However, a hardcopy document doesn't print. The document is stored on the printer's hard disk. ES3640e MFP Utilities Guide Storage Device Manager • 160 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 161
created a print (PRN) file on your PC's hard disk, you must download this file to the printer. Use the Storage Device Manager to download the PRN file. The Storage Device Manager software is included with • enter a new one in the ID field. ES3640e MFP Utilities Guide Storage Device Manager • 161 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 162
must use this ID number or name when creating overlays in the printer driver. You should change the ID number or name from the default value. Note the Project menu. Choose Send Project Files to Printer. This downloads the file to the printer. If the file was downloaded successfully, "Command - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 163
you want to print. 2. Click File → Print. 3. Right-click the appropriate printer. 4. Your action depends on your operating system. Windows XP: Click Preferences. Windows to 14 above. Finish 15. Click OK. Close the Printers dialog box. ES3640e MFP Utilities Guide Storage Device Manager • 163 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 164
under which the file is stored on the printer's hard disk drive. It is case sensitive. 9. In ID Values, enter the ID of the file. Please refer to the instructions for the Storage Device Manager utility. 10 Using Active Overlays. 16. Click OK. ES3640e MFP Utilities Guide Storage Device Manager • 164 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 165
17. Click OK. 18. Close the Default dialog box. ES3640e MFP Utilities Guide Storage Device Manager • 165 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 166
you want to print. 2. Click File → Print. 3. Right-click the appropriate printer. 4. Your action depends on your operating system. Windows XP: Click Preferences. Windows . 11. Click OK. 12. Click OK. 13. Close the Printers dialog box. ES3640e MFP Utilities Guide Storage Device Manager • 166 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 167
you want to print. 2. Click File → Print. 3. Right-click the appropriate printer. 4. Your action depends on your operating system. Windows XP: Click Preferences. Windows . 11. Click OK. 12. Click OK. 13. Close the Printers dialog box. ES3640e MFP Utilities Guide Storage Device Manager • 167 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 168
. How To 1. Open the file you want to use as an overlay. 2. Click File → Print. 3. Right-click the appropriate printer. Important You must use OKI PCL driver to do this. 4. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 169
Settings, make sure the appropriate driver setting is selected. 8. Click the Job Options tab. 9. Click Overlay. 10. Click The document prints. However, a hardcopy document doesn't print. The document is stored on the printer's hard disk. ES3640e MFP Utilities Guide Storage Device Manager • 169 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 170
created a print (PRN) file on your PC's hard disk, you must download this file to the printer. Use the Storage Device Manager to download the PRN file. The Storage Device Manager software is included with • enter a new one in the ID field. ES3640e MFP Utilities Guide Storage Device Manager • 170 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 171
must use this ID number or name when creating overlays in the printer driver. You should change the ID number or name from the default value. Note the Project menu. Choose Send Project Files to Printer. This downloads the file to the printer. If the file was downloaded successfully, "Command - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 172
Overlays do not work with the Windows PCL6 drivers. 1. Open the file you want to print. 2. Click File → Print. 3. Right-click the appropriate printer. 4. Your action depends on your operating OK. 16. Click OK. 17. Close the dialog box. ES3640e MFP Utilities Guide Storage Device Manager • 172 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 173
do not work with the Windows PCL6 drivers. 1. Open the file you want to print. 2. Click File → Print. 3. Right-click the appropriate printer. 4. Your action depends on your using active overlays. 5. Click OK. 6. Click OK. 7. Click Print. ES3640e MFP Utilities Guide Storage Device Manager • 173 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 174
/98, NT: Click Properties. 5. Click the Setup tab. 6. Under Driver Settings, make sure the appropriate driver setting is selected. 7. Click the Job Options tab. 8. Click the . 13. Click OK. 14. Click OK. 15. Close the Printers dialog box. ES3640e MFP Utilities Guide Storage Device Manager • 174 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 175
/98, NT: Click Properties. 5. Click the Setup tab. 6. Under Driver Settings, make sure the appropriate driver setting is selected. 7. Click the Job Options tab. 8. Click the . 13. Click OK. 14. Click OK. 15. Close the Printers dialog box. ES3640e MFP Utilities Guide Storage Device Manager • 175 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 176
TCP/IP network • Displaying discovered printers on Oki Data web page • Sending users e-mail notification of the URL that permits the downloading of printer driver installation programs for discovered printers. Administrators can use this utility to manage printers and users organized in groups, such - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 177
. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information See the on-line EFI Software Installation Guide, Chapter 1, Installing color files from the User Software CD (CD2). ES3640e MFP Utilities - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 178
color settings on the Fiery. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information See the on-line EFI Color Guide. ES3640e MFP Utilities Guide Fiery ColorWise Pro Tools • 178 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 179
meet your job management needs. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information See the on-line EFI Job Management - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 180
Portable Document Format (PDF) files directly to the Fiery without using the application in which they were created. It also allows you to manage printer fonts on the Fiery. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 181
not compatible with standard models. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information See the online EFI Printing Guide, Chapter 6. ES3640e MFP Utilities Guide Fiery Hot Folders • 181 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 182
method to print and control the MFP remotely. Jobs are sent to the printer in the form of e-mail attachments. How to Install The Fiery Utilities to the online EFI Software Installation Guide. Additional Information See the online EFI Software Installation Guide, Chapter 1, Installing the EFI Fiery - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 183
of the Fiery printer driver files from the Printer folder instead of the user manually deleting the printer driver from Printer folder. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information This - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 184
to FTP d. save to disk How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information For additional information, see the Help file in the utility. ES3640e MFP Utilities - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 185
. The profiles are customized for your Oki Data printer. You may use the profiles when you use the ColorWise Pro Tools. You may also use the profiles with applications that support ICC standards. How to Install See the online EFI Software Installation Guide, Chapter 1, Installing the ICC profiles - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 186
disk drive 148 2, flash memory, PCL 148 A Access, user access to printer 6, 27 Accounting client information 37 printer usage 6, 27 Adjusting color color swatch samples 13 creating custom colors 15 DISK FULL message overlays 157 E Economy Energy Star 2 ES3640e MFP Utilities Guide Index • 186 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 187
PDF files 26 Forms ID number 150 PCL Macros 143 PostScript 136 Storage Device Manager 136 storing on printer hard disk drive 140 test print 142 volume number 148 H Hard disk drive 0 partition (PCL) 148 1 ICC Profiles Utility 185 ID number, overlays 148 ES3640e MFP Utilities Guide Index • 187 - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 188
files in printer's memory 151 Messages ERROR PDF to PS conversion failed 26 N Network tracking printer usage 29 Network Extensions 19 O OKI Admin Manager 36 Print quality adjusting color 16 adjusting your monitor's colors 16 Printer access 6, 27 registering 36 tracking usage 6, 27 Printing creating - Oki ES3640exMFPGA | Guide: Utilities ES3640MFP (American English) - Page 189
178 Fiery Command Workstation 179 Fiery Downloader 180 Fiery Hot Folders 181 Fiery Mail Port 182 Fiery Printer Delete 183 Fiery Remote Scan 184 ICC Profiles 185 LPR 17 Network Extensions 19 OKI Admin Manager 23 PDF Direct Print 24 PrintSuperVision 124 Storage Device Manager 128 Web Installer 176
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