Oki ES9465 ES9465/ES9475 e-Filing Guide

Oki ES9465 Manual

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  • Oki ES9465 | ES9465/ES9475 e-Filing Guide - Page 1
    MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS e-Filing Guide ES9455 MFP ES9465 MFP/ES9475 MFP
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    ©2013 Oki Data Corporation All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.
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    use of the OKI MFP's functions. „ How to read this manual ‰ Symbols in this manual In this manual, some important manual In this manual, each model name is replaced with the series name as shown below. Model name ES9455 MFP ES9465 MFP/ES9475 MFP Series name in this manual ES9455 MFP*1 ES9475 MFP
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    AIX are trademarks of International Business Machines Corporation. y NOVELL, NetWare, and NDS are trademarks of Novell, Inc. y Other company and product names given in this manual or displayed in this software may be the trademarks of their respective companies. 2 Preface
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    CONTENTS Preface...1 Chapter 1 e-Filing OVERVIEW e-Filing Features...6 e-Filing Functions...8 Functions operated with this equipment 8 Functions operated with a client computer 9 Chapter 2 OPERATIONS WITH THIS EQUIPMENT Printing Documents ...12 Printing an entire document 12 Test print ...15
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    a blank page into a document 101 Moving pages within a document 104 Moving and Merging Documents 107 Moving documents ...107 Merging documents ...109 Chapter 7 SYSTEM ADMINISTRATION Safeguarding Data...114 Erasing boxes...114 Unlocking user boxes ...115 INDEX ...117 4 CONTENTS
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    e-Filing OVERVIEW 1. This chapter describes overview of the e-Filing features and functions. e-Filing Features...6 e-Filing Functions ...8 Functions operated with this equipment ...8 Functions operated with a client computer ...9
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    in the equipment. Control Panel Documents stored by the copying/scanning operation Client Computer Documents stored by the printing operation (printer driver) Documents stored by receiving Internet Fax / FAX Public Box Folder User Box Folder All users Specified users (or administrators) Public
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    only when FAX Unit (optional) is installed. y Depending on the amount of data stored in e-Filing, it may take some time from when the equipment is turned the TopAccess Guide. y For details of the forward mailbox functions, refer to the GD-1250/GD-1260 Operator's Manual for FAX Unit and TopAccess
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    1 e-Filing OVERVIEW e-Filing Functions „ Functions operated with this equipment Below is a list of e-Filing functions that you can operate with this equipment. For details of the operation, see the references described below. ‰ Printing documents The following functions allow you to print documents
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    references described below. e-Filing web utility supports only Windows. Mac OS and other computers are not supported. ‰ Managing user boxes/folders The y You can import e-Filing documents into a client computer using TWAIN Driver and File Downloader. y You can back up or restore documents in e-
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    OPERATIONS WITH THIS EQUIPMENT 2. This chapter describes e-Filing functions that you can operate using the control panel of this equipment. Printing Documents ...12 Printing an entire document ...12 Test print ...15 Storing Documents ...17 Copying and storing to e-Filing...17 Scanning to e-Filing...
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    2 OPERATIONS WITH THIS EQUIPMENT Printing Documents You can print documents stored in the e-Filing using the control panel of this equipment. P.12 "Printing an entire document" P.15 "Test print" „ Printing an entire document You can print an entire document. 1 Press the [Filing Box] button on the
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    2.OPERATIONS WITH THIS EQUIPMENT 2 OPERATIONS WITH THIS EQUIPMENT 3 If the document is stored in a folder, select the folder and press [OPEN]. If the document is stored outside of the folder, this operation is not necessary. 4 Select the document. To change the print settings, press [SETTINGS].
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    appropriate operations. These operations of settings are the same as the one of copy modes. For details of the operation, refer to the Copying Guide. 1) Select the paper feeder. However, if the selected paper size is different from the actual one, the selection will be cancelled and automatic paper
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    [Filing Box] button on the control panel. 2 OPERATIONS WITH THIS EQUIPMENT 2 Select the box or folder that contains documents you want to print. The instructions of the operating procedure as to selecting a box/folder are omitted, because they are the same as those for one of printing an entire
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    you want to delete, and then press [DELETE]. 4) The delete confirmation screen appears. Press [DELETE]. For details of deleting print jobs, refer to the Copying Guide. 16 Printing Documents
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    to e-Filing" 1 Place the original(s) and set the copy mode as necessary. For details of placing original(s) and copy mode settings, refer to the Copying Guide. On copy mode settings, even when "TWIN COLOR COPY" or "MONO COLOR" is selected on the [IMAGE] tab, this mode is invalid for storing
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    2 OPERATIONS WITH THIS EQUIPMENT 3 Press [STORE TO E-FILING]. 4 Press [BOX/FOLDER]. 5 Select the box in which you want to store the data. Press or to switch the pages. You can also specify the box number (3-digit) the using digital keys. 18 Storing Documents
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    2.OPERATIONS WITH THIS EQUIPMENT 2 OPERATIONS WITH THIS EQUIPMENT y Password entry When the password has been set to the selected user box, the password entry screen is displayed. In this case, press [PASSWORD], enter the password using the digital keys or the on-screen keyboard, and then press [
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    string composed of "DOC", year, month and date is displayed by default. This format can be changed in TopAccess. For details, refer to the TopAccess Guide. y If the same name has already been stored, a serial number (-001, -002...) will be automatically added to the end of the file name and stored
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    you want to delete, and then press [DELETE]. 4) The delete confirmation screen appears. Press [DELETE]. For details of deleting scan jobs, refer to the Scanning Guide. Storing Documents 21
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    . 1 Place the original(s). For details of placing original(s), refer to the Copying Guide. 2 Press the [SCAN] button on the control panel. 3 Press [e-FILING Guide. [PREVIEW] can be selected only when any of the following models is used. - ES9455 MFP (only when a hard disk is installed) - ES9475 MFP
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    EQUIPMENT 4 Select the box or folder in which you want to store the documents. Change the document name as necessary, then press [OK]. The instructions of the operating procedure as to selecting a box/folder and changing a document name are omitted, because they are the same as those for copying
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    can change the scan setting by pressing [SCAN SETTING]. y You can cancel the reservation of the scanned data by pressing [JOB CANCEL]. y Deleting scan jobs Follow the procedure below to stop the scanning of DELETE]. For details of deleting scan jobs, refer to the Scanning Guide. 24 Storing Documents
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    client computer) 1 Press the [Filing Box] button on the control panel. 2 Select a box or folder that contains a document you want to delete. The instructions of the operating procedure as to selecting a box/folder are omitted, because they are the same as those for printing an entire document. P.12
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    2 OPERATIONS WITH THIS EQUIPMENT 3 Select the document you want to delete and then press [DELETE]. Press to preview thumbnail images of the documents. Select the desired one and press [OPEN] to display its contents. Press to return to the list. 4 When the confirmation screen appears, press [
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    2 OPERATIONS WITH THIS EQUIPMENT Managing User Boxes/Folders You can manage user boxes and folders in the e-Filing using the control panel of this equipment. P.27 "Creating user boxes" P.29 "Editing user boxes" P.31 "Deleting user boxes/folders" Folders can be created and edited using a client
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    in, an error message informing you of the invalid character used is displayed For details of the on-screen keyboard, refer to the Quick Start Guide. 28 Managing User Boxes/Folders
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    does not meet the Password Policy, a warning message appears. Enter the correct one. For details of the Password Policy, refer to the TopAccess guide. y The password input is displayed in the blank symbols. „ Editing user boxes You can change the registered user box name and password. 1 Press
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    password input is displayed in the blank symbols. 3 Change [BOX NAME] / [PASSWORD] / [RETYPE PASSWORD] as necessary, and then press [OK]. The instructions of the operating procedure of [BOX NAME] / [PASSWORD] / [RETYPE PASSWORD] settings are omitted, because they are the same as those for creating
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    user boxes and folders. y Deleting user boxes Press the [BOX SETTING] tab, select the user box you want to delete and then press [DELETE]. The instructions for the operating procedure for selecting user boxes are omitted, because they are the same as those for editing user boxes. P.29 "Editing user
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    2 OPERATIONS WITH THIS EQUIPMENT 3 When the confirmation screen appears, press [DELETE] to delete the selected box/ folder. You can cancel the deletion of the selected box/folder by pressing [CANCEL]. 32 Managing User Boxes/Folders
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    OVERVIEW OF e-Filing WEB UTILITY 3. This chapter provides an overview of the e-Filing web utility features. Before Using the e-Filing Web Utility 34 Getting Started With the e-Filing Web Utility 36 Logging in as a user ...36 Logging in as a system administrator ...37 About the Main Tabs ...38 [
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    the following procedure. y Disable the popup block function of the Web browser. For instructions on how to set the popup block function, refer to the HELP for the Web browser you are using. e-Filing does not support access from Safari. How to set the privacy settings in Internet Explorer When you
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    3.OVERVIEW OF e-Filing WEB UTILITY 3 OVERVIEW OF e-Filing WEB UTILITY 3 Exit from Internet Explorer and launch it again before accessing e-Filing. Exit from Internet Explorer after accessing the e-Filing web utility. To log off from the e-Filing web utility in the user mode, click the Log-out
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    name of this equipment is mfp-00000236 http://mfp-00000236/?MAIN=EFILING If SSL is enabled for the HTTP network service, the e-Filing web utility will y If you enter an invalid authentication password several times to log into the OKI MFP, you may not be able to log in for a certain period since it
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    steps below after launching the e-Filing web utility. "System administrator" and "User with an administrator privilege" are defined as follows in this manual. - System administrator: User with the administrator role - User with an administrator privilege: User whose ID is "Admin" 1 Click the Log-in
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    3 OVERVIEW OF e-Filing WEB UTILITY About the Main Tabs The user interface of the e-Filing web utility consists of three main tabs located in the upper-right corner of the web browser's window: the [Documents] tab, [Preferences] tab, and [Administration] tab. These main tabs enable you to display
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    3.OVERVIEW OF e-Filing WEB UTILITY 3 OVERVIEW OF e-Filing WEB UTILITY 1) Document Frame The Document frame is an Explorer-style user interface. Use the Folders and Document frame to locate the folders and documents with which you want to work. In the Document frame, the following icons are
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    3 OVERVIEW OF e-Filing WEB UTILITY 4) Contents Frame The Contents frame displays the documents or pages with which you are working. There are also document control buttons located below the menu bar. You can use these buttons to change the document status between the View mode and Edit mode, and use
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    TopAccess Guide. ‰ [Box Management] subtab This subtab enables you manually to displays the available hard disk space for storing the e-Filing data. 2) Box Number / Box Name / Used capacity / y You cannot delete the public box. y For instructions on how to erase user boxes, see the following section
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    3 OVERVIEW OF e-Filing WEB UTILITY „ Log-in link The Log-in link that is displayed next to the main tabs allows you to log in as a system administrator. P.42 "Administrator log-in page" You can perform the administrative function from the [Administration] tab that will be displayed after you log in
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    HOW TO MANAGE USER BOXES/FOLDERS 4. This chapter provides instructions on how to manage user boxes and folders by using the e-Filing web utility. Managing User Boxes and Folders 44 Creating user boxes and folders ...
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    you to create up to 200 user boxes and protect each box with a password. You can also create user boxes from the control panel. For instructions on how to create user boxes from the control panel, see the following page: P.27 "Creating user boxes" 1 Click the [Documents] tab. The [Documents] tab
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    4.HOW TO MANAGE USER BOXES/FOLDERS 4) Click [OK]. 4 HOW TO MANAGE USER BOXES/FOLDERS The created user box appears in the Document frame. Users can configure advanced properties for each box such as how long the box will retain documents, and Email notification features. P.54 "Modifying box
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    4 HOW TO MANAGE USER BOXES/FOLDERS 3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the [Box Password] box and click [OK]. y If you enter an invalid password several times to open the box, you may not log in for a certain
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    user box is deleted, all folders and documents in the box are also deleted. You can also delete user boxes from the control panel. For instructions on how to delete user boxes from the control panel, see the following page: P.25 "Deleting Documents" 1 Click the [Documents] tab. The [Documents] tab
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    and user boxes. If a folder is deleted, all documents in the folder are also deleted. You can also delete folders from the control panel. For instructions on how to delete folders from the control panel, see the following page: P.31 "Deleting user boxes/folders" 1 Click the [Documents] tab. The
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    4.HOW TO MANAGE USER BOXES/FOLDERS 4 HOW TO MANAGE USER BOXES/FOLDERS 3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the [Box Password] box and click [OK]. All folders and documents in the box are displayed in the
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    be lost if the power is turned off while the system is saving a new name. Users can rename user boxes from the control panel. For instructions on how to rename user boxes from the control panel, see the following page: P.29 "Editing user boxes" 1 Click the [Documents] tab. The [Documents] tab
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    4.HOW TO MANAGE USER BOXES/FOLDERS 4 Click the [File] menu and select [Rename]. 4 HOW TO MANAGE USER BOXES/FOLDERS The Rename Box window appears. Make sure that no folder or document is selected in the Contents frame. If a folder or document is selected, it will be renamed instead of the selected
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    4 HOW TO MANAGE USER BOXES/FOLDERS ‰ Renaming folders Do not turn off the power of the equipment when changing the folder name. All documents in the folder will be lost if the power is turned off while the system is saving a new name. 1 Click the [Documents] tab. The [Documents] tab page is
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    4.HOW TO MANAGE USER BOXES/FOLDERS 4 HOW TO MANAGE USER BOXES/FOLDERS 4 Select the check box of the folder that you want to rename and select [Rename] from the [File] menu. The Rename Folder window appears. y Do not select several folders at the same time. You can only rename one folder at a time
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    4 HOW TO MANAGE USER BOXES/FOLDERS „ Modifying and displaying user box and folder properties This operation allows you to display and modify the properties of user boxes such as the box password and maintenance period to automatically delete documents, and Email notification settings. This operation
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    4.HOW TO MANAGE USER BOXES/FOLDERS 4 Click the [File] menu and select [Properties]. 4 HOW TO MANAGE USER BOXES/FOLDERS The Box Properties window appears. In the Box Properties window, you can see the box properties. 5 If you want to edit the box properties, click [Change Properties]. The Change
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    by the [Delete document automatically] function, the delete history is not stored in the log. For details of the logs, refer to the TopAccess Guide. Send Email when an error occurs - Select this check box to send a notification message to the specified Email address when an error occurs. When
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    configure the e-Filing notification setting in the TopAccess [Administration] tab Maintenance - Notification page. For more information, refer to the TopAccess Guide. 7 Click [OK] to close the Box Properties window. ‰ Displaying folder properties You can only view and confirm the folder properties
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    4 HOW TO MANAGE USER BOXES/FOLDERS 3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the [Box Password] box and click [OK]. All folders and documents in the box are displayed in the Contents frame. y If you enter an invalid
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    MANAGING DOCUMENTS 5. This chapter provides instructions on how to manage documents by using the e-Filing web utility. How To Manage Documents 60 Displaying documents ...60 Renaming documents...61 Deleting documents...63
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    5 MANAGING DOCUMENTS How To Manage Documents The e-Filing web utility allows you to manage the documents stored in the e-Filing system. This section explains the following operations: P.60 "Displaying documents" P.61 "Renaming documents" P.63 "Deleting documents" P.64 "Printing documents" P.70 "
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    5.MANAGING DOCUMENTS 5 MANAGING DOCUMENTS ‰ Using the list view This view displays boxes, folders, or file names with the properties and check boxes in a list format. You may find it more convenient than the thumbnail view for managing boxes and folders that contain a large number of files. Click
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    5 MANAGING DOCUMENTS 3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the [Box Password] box and click [OK]. y If you enter an invalid password several times to open the box, you may not log in for a certain period since it
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    5.MANAGING DOCUMENTS 6 Click [OK]. 5 MANAGING DOCUMENTS The document is renamed. „ Deleting documents This operation allows you to delete documents from the box or folder. 1 Click the [Documents] tab. The [Documents] tab page is displayed. 2 In the Document frame, select the box or folder
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    5 MANAGING DOCUMENTS 4 Select the check boxes of the documents that you want to delete and select [Delete] from the [Edit] menu. The confirmation dialog box appears. Users can also delete a document by selecting it in the Document frame, clicking on the [Edit] menu and selecting [Delete]. In that
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    5.MANAGING DOCUMENTS 5 MANAGING DOCUMENTS 3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the [Box Password] box and click [OK]. y If you enter an invalid password several times to open the box, you may not log in for a
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    5 MANAGING DOCUMENTS 5 Select the following print options as required and click [Print]. Duplex - Select whether you want the document printed on both sides of the paper. When you want to print the document on both sides, select the Book option to print vertically in the same direction to be bound
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    5.MANAGING DOCUMENTS 5 MANAGING DOCUMENTS Hole Punch - Select whether the document is to be hole-punched or not. When you want to hole-punch the document, select how it will be done. Page Number - Position - Select whether the page numbers are to be printed on the pages. When you want to print the
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    5 MANAGING DOCUMENTS 1 Click the [Documents] tab. The [Documents] tab page is displayed. 2 In the Document frame, select the box or folder containing the document that you want to print. 3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the
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    5.MANAGING DOCUMENTS 5 MANAGING DOCUMENTS 5 Select whether to print all pages of the document or only specified pages and click [Print]. All Pages - Select this option to print all pages of the document. [first page number] - [last page number] Pages - Select this option to specify the pages to
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    be stored in e-Filing. y For more information about the printer driver, refer to the Printing Guide. y For a detailed explanation of the public box and user for the printer driver may be different depending on the application that you are using. Refer to your application manual about displaying the
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    enter its name in the [Box Folder] box. To save data in an existing folder, enter its folder name in the [Box Folder] box. To create a box for the printer driver may be different depending on the application that you are using. Refer to your application manual about displaying the [Printing
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    specified folder, enter its name in the [Box Folder] box. To save data in an existing folder, enter its folder name in the [Box Folder] box. To create a new folder and save data in it, enter the new folder name in the [Box Folder] box. If
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    OKI MFP, not with another series. For example, archived files downloaded from the ES9465 MFP can be uploaded in an OKI MFP in the ES9475 MFP series, not in the ES9455 MFP cannot create an archived file that contains more than 2 GB of data. y Do not close the main window and child window by clicking
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    5 MANAGING DOCUMENTS 3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the [Box Password] box and click [OK]. y If you enter an invalid password several times to open the box, you may not log in for a certain period since it
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    5.MANAGING DOCUMENTS 5 MANAGING DOCUMENTS 6 The Archive Document window appears. During archiving, you can quit the process by clicking [Cancel]. When archiving the document has been completed, "Your document has been archived successfully" is displayed. Do not perform any operation while the e-
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    5 MANAGING DOCUMENTS 10 Click [Close]. ‰ Uploading archived documents If you have an archived file that has been downloaded from the equipment to your computer, you can upload it to e-Filing. When you upload the archived file, the file is automatically extracted and documents will be created in the
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    5.MANAGING DOCUMENTS 4 Select [Upload Archived Document] from the [File] menu. 5 MANAGING DOCUMENTS The Upload Archived Document window appears. 5 Click [Browse]. The [Choose File] dialog box appears. 6 Select the archived file to be uploaded and click [Open]. This will return you to the Upload
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    function, the Email configuration of the equipment needs to be set by the network administrator. y When using a multifunctional digital color system (color MFP), you can send e-Filing documents as Emails only when they have been saved under the conditions noted below. Check the document properties
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    5.MANAGING DOCUMENTS 5 MANAGING DOCUMENTS 1 Click the [Documents] tab. The [Documents] tab page is displayed. 2 In the Document frame, select the box or folder containing the document that you want to send as an Email. 3 If you select a box that is protected with a password, the Password
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    Recipient List page appears. For instructions on how to specify the subject of the Email documents. Select [Send data from (Device name) (Box Info.)] set PDF (Multi)] and [PDF (Single)] are selectable for the file format. For the forced encryption function, refer to the MFP Management Guide
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    y Master Password - Enter a password for changing the encryption PDF setting. y If the forced encryption setting is enabled, you cannot clear the [Encryption] check box. For the forced encryption function, refer to the MFP Management Guide. y The user password and the master password are not set
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    that are registered in the authenticated LDAP servers. For details of the LDAP Authentication option, refer to the TopAccess Guide. P.82 "Entering recipients manually" P.83 "Selecting recipients from an address book" P.84 "Selecting groups from an address book" P.85 "Searching the LDAP server
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    5.MANAGING DOCUMENTS Selecting recipients from an address book Follow the steps below to select recipients from an address book. 1 Click [Destination Setting] to open the Recipient List page. 2 Click [Address Book]. 5 MANAGING DOCUMENTS The Address Book page is displayed. 3 Select the Email check
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    5 MANAGING DOCUMENTS Selecting groups from an address book Follow the steps below to select groups from an address book. 1 Click [Destination Setting] to open the Recipient List page. 2 Click [Address Group]. The Address Group page is displayed. 3 Select the group check boxes containing the desired
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    DOCUMENTS To search the LDAP server for recipients, an administrator must set up the directory service by using TopAccess in the administrator mode. For details, refer to the TopAccess Guide. 1 Click [Destination Setting] to open the Recipient List page. 2 Click [Search]. The Search Contact page
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    5 MANAGING DOCUMENTS 4 Select the Email check boxes of the users you want to add and click [Add]. The selected recipients are added to the Recipient List page. You can remove contacts once added to the recipient list before saving the destination settings. P.86 "Removing contacts from the recipient
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    EDITING DOCUMENTS 6. This chapter provides instructions on how to edit documents by using the e-Filing web utility. About the Document Control Buttons 88 Editing With Pages in Your Documents 89 Displaying
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    status of the document. If the two or more users try to edit or delete the document or the page at the same time, the data may be damaged. 88 About the Document Control Buttons
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    : y Location Displays the directory where the document is located. y Total Page(s) Displays the number of pages the document contains. y Size Displays the data size of the document. y Created Displays the date and time the document was created. y Modified Displays the date and time the document was
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    6 EDITING DOCUMENTS y Paper Size Displays the paper size of the page. y Size Displays the data size of the page. y [OK] Click this button to close the window. „ Copying pages from one document to another You can copy or cut pages
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    6.EDITING DOCUMENTS 6 EDITING DOCUMENTS 4 In the Document frame, select the document whose pages you want to copy or cut. The pages of the document are displayed in the Contents frame. If you want to cut pages from the document, click [Edit] to enter the Edit mode. Clicking [Edit] changes the
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    6 EDITING DOCUMENTS 6 Click [Save] to save the document. The Save Document window appears. 7 Enter the document name in the [Document Name] box and click [Save]. y If you rename the document, it will be saved as a new one. If you do not change the document name, the original document will be
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    6.EDITING DOCUMENTS 6 EDITING DOCUMENTS 9 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the [Box Password] box and click [OK]. y If you enter an invalid password several times to open the box, you may not log in for a
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    6 EDITING DOCUMENTS 12 Click the [Edit] menu and select [Paste]. The copied pages are inserted between the specified pages. 13 Click [Save]. The Save Document window appears. 14 Enter the document name in the [Document Name] box and click [Save]. y If you rename the document, it will be saved as a
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    6.EDITING DOCUMENTS 6 EDITING DOCUMENTS „ Copying pages from a document to a box or folder You can copy or cut pages from a document and save them in a box or folder as a new document. 1 Click the [Documents] tab. The [Documents] tab page is displayed. 2 In the Document frame, select the box or
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    6 EDITING DOCUMENTS 4 In the Document frame, select the document whose pages you want to copy or cut. The pages of the document are displayed in the Contents frame. If you want to cut pages from the document, click [Edit] to enter the Edit mode. Clicking [Edit] changes the document status from the
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    6.EDITING DOCUMENTS 6 Click [Save] to save the document. 6 EDITING DOCUMENTS The Save Document window appears. 7 Enter the document name in the [Document Name] box and click [Save]. y If you rename the document, it will be saved as a new one. If you do not change the name, the original document
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    6 EDITING DOCUMENTS 9 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the [Box Password] box and click [OK]. y If you enter an invalid password several times to open the box, you may not log in for a certain period since it
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    6.EDITING DOCUMENTS 6 EDITING DOCUMENTS „ Deleting pages from a document You can delete pages from a document. 1 Click the [Documents] tab. The [Documents] tab page is displayed. 2 In the Document frame, select the box or folder containing the document whose pages you want to delete. 3 If you
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    6 EDITING DOCUMENTS 5 Select the check boxes of the pages that you want to delete and select [Delete] from the [Edit] menu. The confirmation dialog box appears. 6 Click [OK]. The selected pages are deleted. 7 Click [Save] to save the document. The Save Document window appears. 8 Enter the document
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    6.EDITING DOCUMENTS 6 EDITING DOCUMENTS „ Inserting a blank page into a document You can insert a blank page into a document. You can select a different size for the blank pages. 1 Click the [Documents] tab. The [Documents] tab page is displayed. 2 In the Document frame, select the box or folder
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    6 EDITING DOCUMENTS 5 Click the space between the pages where you want to insert a blank page. The arrow indicators move to the space between the pages where you have clicked. 6 Click the [Layout] menu and select [Insert Blank Page]. The Insert Blank Page window appears. 7 Select the paper size and
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    6.EDITING DOCUMENTS 8 Click [Save]. 6 EDITING DOCUMENTS The Save Document window appears. 9 Enter the document name in the [Document Name] box and click [Save]. y If you rename the document, it will be saved as a new one. If you do not change the name, the original document will be overwritten. y
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    6 EDITING DOCUMENTS „ Moving pages within a document You can move pages within a document to rearrange the page order. 1 Click the [Documents] tab. The [Documents] tab page is displayed. 2 In the Document frame, select the box or folder containing the document whose pages you want to rearrange. 3 If
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    6.EDITING DOCUMENTS 6 EDITING DOCUMENTS 5 Select the check boxes of the pages that you want to move between other pages and select [Cut] from the [Edit] menu. The selected pages are copied to the clipboard and deleted from the document. Do not perform any operation while the e-Filing web utility
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    6 EDITING DOCUMENTS 9 After you have completed rearranging the pages, click [Save]. The Save Document window appears. 10 Enter the document name in the [Document Name] box and click [Save]. y If you rename the document, it will be saved as a new one. If you do not change the name, the original
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    6 EDITING DOCUMENTS Moving and Merging Documents You can move documents between boxes or folders. You can also combine several documents into one document. P.107 "Moving documents" P.109 "Merging documents" „ Moving documents You can move a document from one box or folder to another, to help you
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    6 EDITING DOCUMENTS 4 Select the check boxes of the documents that you want to move and select [Cut] from the [Edit] menu. The selected documents are copied on the clipboard and deleted from the current box or folder. Do not perform any operation while the e-Filing web utility is running busy. 5 In
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    6.EDITING DOCUMENTS 7 Click the [Edit] menu and select [Paste]. 6 EDITING DOCUMENTS The documents are created in the selected box or folder. „ Merging documents You can copy an entire document and insert its pages into another document. The document that you want to insert is the source document,
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    6 EDITING DOCUMENTS 4 Select the check boxes of the source documents and select [Copy] from the [Edit] menu. The selected documents are copied to the clipboard. Do not perform any operation while the e-Filing web utility is busy. 5 In the Document frame, select the box or folder containing the
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    6.EDITING DOCUMENTS 6 EDITING DOCUMENTS 7 In the Document frame, select the destination document, and click [Edit]. The pages of the document are displayed in the Contents frame, and the document status is changed to the Edit mode from the View mode. If the document status indicates "In Use", you
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    6 EDITING DOCUMENTS 10 Click [Save]. The Save Document window appears. 11 Enter the document name in the [Document Name] box and click [Save]. y If you rename the document, it will be saved as a new one. If you do not change the name, the original document will be overwritten. y The document status
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    SYSTEM ADMINISTRATION 7. This chapter describes system administration of the e-Filing features. Safeguarding Data...114 Erasing boxes...114 Unlocking user boxes ...115
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    boxes which have been locked by incorrect password entries. P.114 "Erasing boxes" P.115 "Unlocking user boxes" „ Erasing boxes You can manually erase boxes in e-Filing if the data has been corrupted, for example, by a hard disk failure and is therefore no longer usable. 1 Log on to the Administrator
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    . The Password Policy can be set in TopAccess. For details of the password policy, refer to the TopAccess Guide. 1 Log on to the Administrator page. P.37 "Logging in as a system administrator" The Box Management page , see the following page: P.41 "[Box Management] subtab" Safeguarding Data 115
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  • Oki ES9465 | ES9465/ES9475 e-Filing Guide - Page 119
    INDEX A [Administration] tab 41 Advance automatic delete notification 56 All Pages 69 Archive Document 74 Authority 81 B Binding 66 [Box Management] subtab 41 Box Name 41 Box Number 41 Box properties 54 C Change Box Password 56 Change Properties 55 Confirm New Password 56 Contents Frame
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    Properties 55, 58 Public Box 6 R Rename 51, 53 Rotate Sort Copies 66 S Save a print job In a user box 71 In the public box 70 Save mode 88 Scanning 22 Scanning the next original 24 Scheduled Print 67 Send Email 79 Send Email when an error occurs 56 Send Email when job is completed 56
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    ES9455 MFP ES9465 MFP/ES9475 MFP
  • Oki ES9465 | ES9465/ES9475 e-Filing Guide - Page 122
    Oki Data Corporation 4-11-22 Shibaura, Minato-ku,Tokyo 108-8551, Japan www.okiprintingsolutions.com 45686031EE
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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
e-Filing Guide
ES9455 MFP
ES9465 MFP/ES9475 MFP