Oki ES9465 ES9465/ES9475 Operator's Guide for Fax Unit
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- Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 1
MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS Operator's Manual for FAX Unit GD-1320/GD-1260 for ES9455 MFP ES9465 MFP/ES9475 MFP - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 2
©2013 Oki Data Corporation All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data. - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 3
Preface Thank you for purchasing the Oki FAX Unit GD-1320/GD-1260. This Operator's Manual describes how to use the fax functions, troubleshooting and its maintenance, etc. Before using the fax functions, thoroughly read and understand this Operator's Manual. To ensure that the fax functions are used - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 4
of data. Indicates information to which you should pay attention when operating the equipment. Other than the above, this manual also as shown below. Model name ES9455 MFP ES9465 MFP / ES9475 MFP Series name in this manual ES9455 MFP ES9475 MFP Series ‰ Explanation for control panel and - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 5
original/paper direction Paper or originals of A4, B5 or LT size can be placed either in a portrait direction or in a landscape direction. In this manual, "-R" is added to this paper size when this size of paper or original is placed in a landscape direction. Example: A4 size original on the - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 6
notice sets out the exclusions and limitations of liability of Oki Data Corporation (including its employees, agents and sub-contractors) to any purchaser or user (hereafter "User") of the ES9455 MFP/ES9465 MFP/ES9475 MFP, including its accessories, options and bundled software (hereafter "Product - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 7
CONTENTS Preface...1 Before Reading This Manual 2 General Precautions...4 Chapter 1 BEFORE USING FAX Description of Each Component 8 Control panel ...8 Touch panel...10 Options ...11 Connecting Cables ...12 Chapter 2 SENDING/RECEIVING A FAX Sending a - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 8
Chapter 5 PRINTING LISTS AND REPORTS Printing Lists & Reports Manually 78 Journal (transmission journal/reception journal 78 Reservation list ... 7 TROUBLESHOOTING AND SPECIFICATIONS Troubleshooting ...108 Error codes ...108 Error messages ...108 Transmission/reception trouble 109 Specifications - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 9
BEFORE USING FAX 1. This chapter describes the basics of this equipment you should learn before you start using it. Description of Each Component 8 Control panel ...8 Touch panel ...10 Options ...11 Connecting Cables...12 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 10
of the control panel not covered in this document, refer to the Quick Start Guide. ES9455 MFP / ES9475 MFP Series 1 2 3 4 5 6 12 11 10 9 1. [FAX] an error occurs and this equipment needs some actions to be taken. 9. DATA lamp This lamp lights when there is a received SECURE RECEIVE fax job. - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 11
1.BEFORE USING FAX This lamp does not light when the equipment is in the Super Sleep mode. 1 BEFORE USING FAX Description of Each Component 9 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 12
not covered in this document, refer to the Quick Start Guide. 1 2 3 4 5 6 1. Header area The status of this equipment and operating instructions are shown here. 3. Operation various alerts such as the replacement time of toner cartridges and waste toner boxes, or the existence of a received - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 13
1.BEFORE USING FAX „ Options This section describes the options related to the fax function. y FAX Unit This unit enables the use of the fax function. y 2nd Line for FAX Unit (GD-1260) This board enables the use of 2 lines for sending and receiving faxes. 1 BEFORE USING FAX Description of Each - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 14
BEFORE USING FAX Connecting Cables Be sure that the power of this equipment is turned OFF before connecting the cables. ES9455 MFP ES9475 MFP Series 1 1 2 2 3 3 1. LINE2 Connect a telephone line when the 2nd Line for FAX Unit is installed. 2. LINE Connect a telephone line. 3. TEL Connect - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 15
SENDING/RECEIVING A FAX 2. This chapter describes how to send and receive a fax. Sending a Fax ...14 Basic procedures...14 Handling an original...17 Setting the transmission conditions ...21 Specifying the recipient ...25 Other transmissions ...32 Receiving a Fax ...35 Reception mode ...35 Originals - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 16
2 SENDING/RECEIVING A FAX Sending a Fax „ Basic procedures This section describes the basic procedures to send a fax. For details of in-depth operations, see the page under each procedure as required. Besides the basic sending functions described in this page, there are various useful ways to send a - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 17
2.SENDING/RECEIVING A FAX 4 Specify the recipient. 2 SENDING/RECEIVING A FAX To specify the recipient, dial the number using the digital keys on the control panel or use the address book. P.25 "Specifying the recipient" 5 To display the preview screen, press [PREVIEW]. This feature is available - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 18
2 SENDING/RECEIVING A FAX Redial function In the memory transmission mode, if the fax cannot be sent due to a busy-line, the fax number is redialed automatically to send the fax. By default, this equipment redials 3 times at 1-minute intervals. Batch transmission function If there are multiple - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 19
2.SENDING/RECEIVING A FAX 2 SENDING/RECEIVING A FAX „ Handling an original ‰ Originals that can be sent This equipment can send a fax of the following originals. You can place 1-sided or 2-sided originals of the media types, such as standard paper, recycled paper and paper having holes (2, 3 or 4 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 20
2 SENDING/RECEIVING A FAX ‰ Placing the original(s) on the original glass This section describes how to set an original on the original glass. Originals are sent in the order they are placed on the original glass. Do not place any heavy objects (4 kg/9 lb. or over) on the original glass and do not - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 21
RADF, the uppermost page is the first to be scanned and sent. 1 After aligning the originals, place them with their face up and slide the guides to rest against the edges of the originals. y Regardless of their sizes, originals are acceptable up to 100 sheets (35 to 80 g/m2 (9.3 to 20 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 22
2 SENDING/RECEIVING A FAX Sending different width originals To set different width originals, adjust the side guides to the widest original size, and then align the original against the front side. Available combinations of the original size are as follows. y A/B format: A3, - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 23
2.SENDING/RECEIVING A FAX „ Setting the transmission conditions You can set the fax transmission conditions. 2 SENDING/RECEIVING A FAX y The transmission conditions are only applied to the current transmission. They return to the default settings after the transmission. y Each default setting of - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 24
original. TX TYPE Set the fax transmission mode. MEMORY TX: Send the original after the scanned data are saved in the memory. Up to 100 transmissions of up to 1000 pages per 1 transmission , and scans it with the optimum density. Manual: Press or to set the desired contrast. 22 Sending a Fax - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 25
communication mode that automatically corrects errors that occur during fax transmissions. With this setting option ON, even when the transmitted data have been affected by noise during communication, this mode allows good communication without image distortion by automatically resending the parts - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 26
2 SENDING/RECEIVING A FAX ‰ Changing the settings for each page You can change the scanning conditions (RESOLUTION, MODE, EXPOSURE and ORIGINAL) for each page. 1 Specify the recipients and press [SEND] to start scanning a document. When the scanning of the original is completed, the confirmation - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 27
address book, you need to register recipients' fax numbers to the book in advance. For details of the operation, refer to the MFP Management Guide or TopAccess Guide. ‰ Direct entry with digital keys You can specify the recipient by entering its fax number on the control panel. 1 Press [INPUT FAX - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 28
2 SENDING/RECEIVING A FAX 3 Confirm the fax number displayed on the fax screen. y To delete each entered value, press [BACK SPACE]. y To delete all the entered values at once, press the [CLEAR] button on the control panel. y In the memory transmission mode, you can specify multiple recipients to - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 29
2.SENDING/RECEIVING A FAX 2 SENDING/RECEIVING A FAX ‰ Group entry In the address book, you can specify the group to which you want to send a fax. 1 Press [GROUP] tab to display the list of the groups, and then press the group name. y Press or to switch the pages. y To cancel the selected group, - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 30
2 SENDING/RECEIVING A FAX 2 Key in the desired ID number (1 to 1000) using the digital keys on the control panel, and then press [OK]. The ID number is the one shown in the destination name box. The number ranges from 001 to 1000. 3 The page including the entered ID number is displayed. Press the - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 31
category you want to search. Enter the keyword. Press [SEARCH]. y For details of the operation to enter characters, refer to the Quick Start Guide. y To cancel the entered keyword, press [CLEAR]. y You can search for the desired recipient's fax number by specifying multiple keywords. Sending a Fax - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 32
2 SENDING/RECEIVING A FAX Selecting the LDAP server To search for the recipient's fax number in the LDAP server, press the pull-down menu in the recipient search menu. The list of the LDAP servers is displayed. Press the LDAP server name you want to search, and then press [OK]. 3 The search result - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 33
2.SENDING/RECEIVING A FAX 2 SENDING/RECEIVING A FAX ‰ Confirming the recipients You can confirm the recipients which you specified or delete unnecessary recipients. 1 Press [DESTINATION]. 2 The recipient list screen is displayed. Select the recipient you want to delete, and then press [DELETE]. - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 34
2 SENDING/RECEIVING A FAX „ Other transmissions ‰ On-hook transmission In this mode, you can dial and perform direct fax transmission without picking up the handset of the external telephone. On-hook Transmission is available when on the upper right of the screen is OFF. 1 Place the original(s). P. - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 35
2.SENDING/RECEIVING A FAX 2 SENDING/RECEIVING A FAX ‰ Off-hook transmission In this mode, you can pick up the handset of the external telephone to dial and perform direct fax transmission. Off-hook Transmission is available when on the upper right of the screen is OFF. 1 Place the original(s). P. - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 36
2 SENDING/RECEIVING A FAX 2 Press [SEND]. 3 Check the fax image after the preview is displayed. Press [OK] if you send it without any change. The fax will then be sent. y To send another original, place it on the original glass or RADF (Reversing Automatic Document Feeder), and then press the [START - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 37
receiving a fax. When the 2nd Line for FAX Unit is installed, the reception mode of the 2nd line is limited to "AUTO reception". ‰ MANUAL reception Faxes are manually received by using an external telephone when you have an incoming call. 1 Pick up the handset of the external telephone when you have - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 38
Memory reception In the following conditions, faxes cannot be printed. If this happens, received fax data are stored in the memory, and printing is resumed as soon as this equipment is ready. reports y When paper has run out y When a paper misfeed occurs y When toner has run out 36 Receiving a Fax - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 39
is installed, paper exits on the receiving tray. y Trays can be set for fax use only. For details of the operation, refer to the Copying Guide. ‰ Default setting for RX printing To print the received fax, the paper with the same width as the original is used. Depending on the length - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 40
's fax machine (this equipment). (Ex. LD → LT) y The paper priority varies according to the "RX reduction printing" and "Discard printing" settings. For details, contact your service technician. 38 Receiving a Fax - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 41
's fax machine (this equipment). (Ex. A3 → A4) y The paper priority varies according to the "RX reduction printing" and "Discard printing" settings. For details, contact your service technician. Receiving a Fax 39 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 42
- Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 43
CHECKING AND CANCELING THE 3. COMMUNICATIONS This chapter describes how to check and cancel fax communications. Checking Communications 42 Checking reserved transmissions ...42 Checking communication status (log)...43 Canceling the Transmission 45 Canceling the memory transmission ...45 Canceling - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 44
the standby queue. Invalid: Under standby due to an invalid department code (Network Fax). For details of Network Fax function, refer to the Network Fax Guide. 42 Checking Communications - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 45
3.CHECKING AND CANCELING THE COMMUNICATIONS „ Checking communication status (log) You can check the log of fax transmissions and receptions. 1 Press [JOB STATUS]. 3 CHECKING AND CANCELING THE COMMUNICATIONS 2 Select the [LOG] tab, and then press [SEND] or [RECEIVE]. Checking Communications 43 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 46
be listed on the log. The maximum number can be set on the ADMIN menu. For details of the operation, refer to the MFP Management Guide. y To print the log of transmissions or receptions, press [JOURNAL]. P.78 "Journal (transmission journal/reception journal)" y In the "Status" column, the status is - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 47
3 CHECKING AND CANCELING THE COMMUNICATIONS Canceling the Transmission „ Canceling the memory transmission You can cancel the memory transmission during scanning. ‰ When using the original glass This section describes how to cancel the memory transmission when an original is placed on the original - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 48
3 CHECKING AND CANCELING THE COMMUNICATIONS ‰ When using the RADF (Reversing Automatic Document Feeder) This section describes how to cancel the memory transmission when an original is placed on the RADF. 1 Press the [STOP] button on the control panel while the originals are being scanned. Scanning - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 49
3.CHECKING AND CANCELING THE COMMUNICATIONS „ Canceling direct transmissions You can cancel the direct transmission during scanning. 3 CHECKING AND CANCELING THE COMMUNICATIONS Even if you cancel transmission in the direct TX mode, the part of the original that was scanned before transmission is - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 50
. In the "Status" column, you can check the status of the reservation. "Wait" indicates that the data are waiting to be sent. "Line1" or "Line2" indicates that the data are being sent. Delayed transmission reservation and polling transmission/reception can be canceled. 3 The confirmation screen for - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 51
ADVANCED FUNCTIONS 4. This chapter describes useful functions of this equipment. Transmitting 2-Sided Originals 50 Priority Transmission...52 Polling Communication ...53 Polling transmission ...53 Polling reception...54 Mailbox Transmission...55 Registering/printing/deleting an original ...56 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 52
4 ADVANCED FUNCTIONS Transmitting 2-Sided Originals You can send a copy of 2-sided originals by fax using the RADF (Reversing Automatic Document Feeder). Note that each setting will automatically return to its default setting when transmission is completed. 1 Place the original(s) on the RADF. P.17 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 53
4.ADVANCED FUNCTIONS 6 Specify the recipient's fax number. P.25 "Specifying the recipient" 7 Press [SEND]. P.14 "Basic procedures" 4 ADVANCED FUNCTIONS Transmitting 2-Sided Originals 51 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 54
4 ADVANCED FUNCTIONS Priority Transmission You can send a fax prior to other reserved transmissions (including redial standby). Note that each setting will automatically return to its default setting when transmission is completed. 1 Place the original(s). P.17 "Handling an original" 2 Press the [ - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 55
you to receive pending originals in the sender's fax machine by manually operating the receiving fax machine. In this document, the operation applied, the fax machines of both the sender and recipient have to be Oki Fax machines (MFP). 1 Place the original(s). P.17 "Handling an original" 2 Press the - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 56
[ADVANCED] tab, and then press [POLLING]. 3 If the password is set to the data of the original in the sender's fax machine, press [PASSWORD] to display the entry 's fax number. P.25 "Specifying the recipient" This equipment supports two types of receptions: Individual polling reception in which you - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 57
mailbox function (ITU-T compatible). The owners of these fax machines can input or retrieve the data of the originals in the mailbox. There are 3 types of mailbox: confidential mailbox, bulletin set from TopAccess. For details of the operation, refer to the TopAccess Guide. Mailbox Transmission 55 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 58
4 ADVANCED FUNCTIONS „ Registering/printing/deleting an original This section describes the operations of the mailbox in this equipment. ‰ Registering an original You can register an original to the confidential or bulletin board mailbox in this equipment. To register the originals to confidential - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 59
4.ADVANCED FUNCTIONS 4 ADVANCED FUNCTIONS 6 Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. y If a password has been set to the selected bulletin board mailbox, key in the password in the same way as the box number. If you have selected the confidential - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 60
4 ADVANCED FUNCTIONS ‰ Printing an original You can print the original registered in the confidential or bulletin board mailbox in this equipment. 1 Press the [FAX] button on the control panel. P.14 "Basic procedures" 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX]. This screen is the same - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 61
4.ADVANCED FUNCTIONS 4 ADVANCED FUNCTIONS ‰ Deleting an original You can delete the original registered in the confidential or bulletin board mailbox in this equipment. 1 Press the [FAX] button on the control panel. P.14 "Basic procedures" 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX]. - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 62
4 ADVANCED FUNCTIONS „ Sending/retrieving an original This section describes the operations of the mailbox in the recipient's fax machine. ‰ Sending an original You can send an original to the confidential/bulletin board/relay station mailbox in this equipment. 1 Place the original(s). P.17 " - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 63
4.ADVANCED FUNCTIONS 4 ADVANCED FUNCTIONS 6 Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as the box number. The box number and the password you specified here are - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 64
4 ADVANCED FUNCTIONS 4 Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as the box number. The box number and the password you specified here are sent to the recipient's - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 65
4.ADVANCED FUNCTIONS „ Creating/modifying/deleting a mailbox This section describes how to manage the mailbox in this equipment. In the list, you can view the status of the mailbox registered to this equipment. P.80 "Mailbox/relay box report" ‰ Creating the confidential or bulletin board mailbox You - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 66
4 ADVANCED FUNCTIONS 4 Press [BOX NUMBER] to display the entry screen, key in the box number(s) (a maximum of 20 digits), and then press [OK]. y If you want to set a password (a maximum of 20 digits), key in the password in the same way as the box number. y If the box number or password keyed in has - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 67
occurs. On the ADMIN menu, you can make setting so that the report can be sent automatically. For details of the operation, refer to the MFP Management Guide. Mailbox Transmission 65 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 68
4 ADVANCED FUNCTIONS 7 Specify the recipient to which you want to send the report, and then press [OK]. P.25 "Specifying the recipient" Only one recipient can be specified. 8 The confirmation screen for printing the received copy of the original is displayed. If you want to print it out whenever a - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 69
4.ADVANCED FUNCTIONS 4 ADVANCED FUNCTIONS 3 In the "BOX TYPE" group, press [CONFIDENTIAL], [BULLETIN BD] or [RELAY]. In the "MODE" group, press [BOX DELETE], and then [OK]. If the selected mailbox has not been set, an error message is displayed and you are unable to proceed. 4 Press [BOX NUMBER] - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 70
4 ADVANCED FUNCTIONS Chain Dial Communication You can chain pre-registered sets of numbers to form a dialing string. For example, you can form the desired number by specifying sets of numbers registered in the address book sequentially such as region code, area code and fax numbers. 1 Place the - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 71
4 ADVANCED FUNCTIONS Delayed Transmission Reservation You can send a fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to send a fax to a country which has a time difference. 1 Place the original(s). P.17 "Handling an original - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 72
number of times, in the memory and resend them without placing the originals. Enabling or disabling this function or a period of time for the data to be retained can be set on the ADMIN menu. For the details of the current setting, ask your administrator. P.102 "Setting recovery transmission - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 73
-supported fax machine to be converted into E-mail data, which will be sent to a pre-registered E-mail address, via the mailbox (relay station) in this equipment. ITU-T Compatible G3 Fax machine 1. A fax is sent to the Relay Box of the equipment through the public telephone line. OKI MFP - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 74
and then it will be forwarded to a target fax machine as fax data via a public telephone line. 1. The domain name of this equipment fax, and are sent to the final recipient's fax machine. OKI MFP Client Computer Internet Intranet Mail Server (SMTP) 1. The domain name Guide. 72 Offramp Gateway - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 75
the shared folder to protect them from unexpected data loss events. y If the forced encryption function for PDF security* is enabled, this function is not available. For the details of the security settings, refer to the MFP Management Guide. * The PDF security may not be available depending on the - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 76
it is saved in the "TXFAX" folder under the "FILE_SHARE" folder. When PDF-SINGLE, TIFF-SINGLE, or XPS-SINGLE is selected, another folder with the same ]. P.14 "Basic procedures" When fax transmission is completed, storing of the data of the original is also completed. However, if a fax cannot be sent - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 77
on the control panel is lit, there is a received SECURE RECEIVE fax job. You can print the fax data by entering your PRINT PASSWORD. This lamp does not light when the equipment is in the Super Sleep mode. 1 Press the [PRINT] button on the - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 78
4 ADVANCED FUNCTIONS 4 Press [PASSWORD]. 5 Enter the password for printing a received SECURE RECEIVE fax, and then press [OK] to start printing. y Use the password set by your administrator for each line. 76 Printing SECURE RECEIVE fax jobs - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 79
PRINTING LISTS AND REPORTS 5. This chapter explains how to print lists and reports. Printing Lists & Reports Manually 78 Journal (transmission journal/reception journal 78 Reservation list ...79 Mailbox/relay box report ...80 Printing Lists & Reports Automatically 81 Lists/Reports Samples...82 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 80
sized paper. y In addition to the lists described in this section, the following lists can be printed manually: For details of the operation, refer to the MFP Management Guide. ADDRESS BOOK INFORMATION: List of recipients registered in the address book. GROUP NUMBER INFORMATION: List of recipients - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 81
printed. „ Reservation list You can print a list of the reserved transmissions. 1 Press [JOB STATUS]. 2 Press the [FAX], and then press [RESERVATION LIST]. Printing Lists & Reports Manually 79 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 82
. 1 Press the [FAX] button on the control panel. P.14 "Basic procedures" 2 Press the [ADVANCED] tab, and then press [ITU MAILBOX LIST]. 80 Printing Lists & Reports Manually - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 83
the settings that the administrator made, so no user operation is required. For details of the setting operation, refer to the MFP Management Guide. The available lists/reports to be printed automatically are as follows: TRANSMISSION JOURNAL When this equipment completes 40 or 120 transmission jobs - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 84
5 PRINTING LISTS AND REPORTS Lists/Reports Samples „ Transmission journal ROM version Terminal ID Sender's Fax number (Line2) Sender's Fax number (Line1) Journal (or list) outputting date and time TRANSMISSION JOURNAL XXXXXXXXXXX TIME FAX NO.1 FAX NO.2 NAME XXXX-XXX : 05-10-2012 17:55 : - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 85
5.PRINTING LISTS AND REPORTS „ Reception journal 5 PRINTING LISTS AND REPORTS RECEPTION JOURNAL XXXXXXXXXXX TIME FAX NO.1 FAX NO.2 NAME XXXX-XXX : 05-10-2012 17:55 : 2131234567 : 2131235678 : Aaabbb L.A. NO. FILE NO. 001 003 002 007 DATE TIME 05.10 14:23 05.10 17:20 DURATION PGS 00:00 0 00 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 86
5 PRINTING LISTS AND REPORTS „ Mailbox/relay box report MAILBOX/RELAY BOX REPORT TIME FAX NO.1 FAX NO.2 NAME : 05-10-2012 18:00 : 2131234567 : 2131235678 : Aaabbb L.A. MAIL BOX BOX NO. 11222 11231 BOX TYPE BULLETIN BD CONFIDENTIAL RELAY BOX NO. 12345 END STATION ADDRESS GROUP FORWARD/ - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 87
5.PRINTING LISTS AND REPORTS „ Memory transmission report 5 PRINTING LISTS AND REPORTS MEMORY TRANSMISSION REPORT TIME FAX NO.1 FAX NO.2 NAME : 05-10-2012 17:48 : 2131234567 : 2131235678 : Aaabbb L.A. FILE NO. DATE TO DOCUMENT PAGES START TIME END TIME PAGES SENT STATUS : 004 : 05.10 17:11 : - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 88
5 PRINTING LISTS AND REPORTS „ Transmission report TRANSMISSION REPORT XXXXXXXXXXX TIME FAX NO.1 FAX NO.2 NAME XXXX-XXX : 05-10-2012 17:55 : 2131234567 : 2131235678 : Aaabbb L.A. NO. FILE NO. 002 007 DATE TIME 05.10 17:20 DURATION PGS 00:32 1 TO 3109998888 DEPT MODE EC 603 STATUS OK For - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 89
5.PRINTING LISTS AND REPORTS „ Multi polling report MULTI POLLING REPORT FILE NO. DATE START TIME END TIME SUCCESSFUL ADDRESS BOOK 001 : 014 : 05.10 18:02 : 05.10 18:17 : 05.10 18:18 Cccddd ADMIN UNSUCCESSFUL FAX NUMBER 2139998888 5 PRINTING LISTS AND REPORTS TIME FAX NO.1 FAX NO.2 NAME : 05- - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 90
5 PRINTING LISTS AND REPORTS „ Relay TX relay station report RELAY TX RELAY STATION REPORT FILE NO. : 013 DATE : 05.10 14:45 DOCUMENT PAGES : 3 FROM : 7141234567 START TIME : 05.10 14:45 END TIME : 05.10 14:46 RELAY BOX : 12345 SUCCESSFUL GROUP NUMBER 002 USA 1 ADDRESS BOOK 001 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 91
5.PRINTING LISTS AND REPORTS „ Relay station report RELAY STATION REPORT FILE NO. DATE RELAY BOX DOCUMENT PAGES FROM : 734 : 05.10 13:33 : 777 : 1 : 214 „ Mailbox reception report MAILBOX RECEPTION REPORT FILE NO. DATE BOX NUMBER BOX TYPE DOCUMENT PAGES FROM : 016 : 05.10 18:22 : 12345 : - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 92
- Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 93
SETTING ITEMS 6. This chapter describes the user and administrator settings related to the fax function. User Settings ...92 Fax settings ...92 Administrator Settings...95 Registering the terminal ID ...97 Setting the initial setup ...98 Setting RX printing ...100 Setting recovery transmission ... - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 94
6 SETTING ITEMS User Settings „ Fax settings Set the initial settings for the fax transmission functions. 1 Press the [RESET] button on the control panel. 2 Press [FAX]. 92 User Settings - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 95
, transmission time may be longer than in the TEXT mode. TX TYPE Set the fax transmission mode. MEMORY TX: Send the original after the scanned data are saved in the memory. Up to 100 transmissions of up to 1000 pages per 1 transmission can be reserved, or up to 50 transmissions when - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 96
automatically detects the contrast of the original, and scans it with the optimum contrast. MANUAL: Press or to set the desired contrast. TTI Switch the TTI recording ON or OFF. With this setting option ON, even when the transmitted data have been affected by noise during communication, this mode - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 97
Administrator Settings This section describes the FAX menu managed by the administrator. Follow the procedures below to display the menu you want to operate. 1 Press the [RESET] button on the control panel. 6 SETTING ITEMS 2 Press [ADMIN] tab, and then press [PASSWORD]. 3 Enter the administrator - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 98
6 SETTING ITEMS 4 Press [FAX]. The FAX menu is displayed. The following section describes each menu. 96 Administrator Settings - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 99
6.SETTING ITEMS 6 SETTING ITEMS „ Registering the terminal ID This section describes how to register the terminal ID of this equipment. If the terminal ID is registered in advance, sender information can be printed on the leading edge on the transmitted original, and receiver information on the - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 100
6 SETTING ITEMS Example of how sender information is printed on paper Sender information is printed about 5 mm (0.2 inch) from the top edge of the transmitted copy of the original. 05-10-2012 15:08 FROM-Aaabbb 1234567890 T-069 P0001/0001 F-049 File number Date sent Sender's ID name ( - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 101
the pages. RX MODE Set the fax reception mode. AUTO: This equipment receives an incoming fax automatically. MANUAL: This equipment receives an incoming fax manually. y To receive a fax in the manual mode, an external telephone is required. y When the 2nd Line for FAX Unit is installed, the - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 102
. In the Administrator's Function List, you can view the status of the options. For details of the operation to print the list, refer to the MFP Management Guide. 1 Press [RX PRINT]. 2 Set each option, and then press [OK]. DISCARD You can switch discard printing ON or OFF. With it being set to - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 103
6.SETTING ITEMS 6 SETTING ITEMS DUPLEX PRINT You can switch duplex printing ON or OFF. With it being set to ON, received documents are printed on both sides of paper. y Duplex printing is available only if the received fax sizes and resolution are the same. y When paper has run out during duplex - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 104
6 SETTING ITEMS „ Setting recovery transmission You can set a period of time to retain original data in the memory for the recovery transmission function, or whether enabling or disabling this function. 1 Press [RECOVERY TX]. 2 Press [ 24H] or [ 1H] to set the - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 105
6.SETTING ITEMS 6 SETTING ITEMS „ Setting 2nd Line for FAX Unit You can make settings so that two lines can be used at the same time using the 2nd Line for FAX Unit installed. In addition to the settings described below, you need to: y Register the terminal ID. P.97 "Registering the terminal ID" y - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 106
WEEKLY SCHEDULE) by administrators. The SECURE RECEIVE function can be manually enabled/disabled, or automatically enabled/disabled at a specified time the High Security mode, the SECURE RECEIVE function is not available. y The data lamp does not light when the equipment is in the Super Sleep mode. - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 107
6.SETTING ITEMS 6 SETTING ITEMS [WEEKLY SCHEDULE] You can set the time for each day of the week for automatically enabling or disabling the SECURE RECEIVE function. y Time is displayed in 24-hour format. y To enable the function throughout the day, set [DISABLE]/[ENABLE] to 00:00/00:00. y To - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 108
6 SETTING ITEMS 3 Enter the password and press [OK]. 4 Press [RETYPE NEW PASSWORD], enter the same password again, and then press [OK]. y Up to 20 alphanumeric characters (including the following symbols) can be entered for the passward. You can use alphanumerics and the following symbols 5 Press - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 109
TROUBLESHOOTING AND 7. SPECIFICATIONS This chapter describes troubleshooting and specifications of GD-1320/GD-1260. Troubleshooting ...108 Error codes...108 Error messages ...108 Transmission/reception trouble ...109 Specifications of GD-1320/GD-1260 110 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 110
the equipment by yourself. You could cause a fire or get an electric shock. Always contact your service representative for maintenance or repair of the internal parts of the equipment. For error messages not listed above and their solutions, refer to the Troubleshooting Guide. 108 Troubleshooting - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 111
y Is the trouble due to a problem or operation error at the remote Fax? Check this with the party trying to send the original. y Is there enough toner? y Is solve the trouble or you encounter trouble not listed above, contact your service technician or service representative. Troubleshooting 109 - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 112
7 TROUBLESHOOTING AND SPECIFICATIONS Specifications of GD-1320/GD-1260 Model Name GD- becomes about 5 years, the battery will expire. If the battery is run down, ask your service technician. (Repair and replacement will be charged.) * Specifications and appearance are subject to change without - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 113
mailbox 55 Connecting cables 12 Control panel 8 D DATA IN MEMORY 8 DATA lamp 8 Delayed transmission reservation 69 Department management 10 SETTING 94 [PRINT] button 8 Printing lists & reports automatically 81 manually 78 samples 82 Priority transmission 52 Q QUALITY TX 23 R Receiver - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 114
[START] button 8 [STOP] button 8 T Telephone line 12 Terminal ID 97 Touch panel 10 Transmission conditions changing the settings for each page 24 making settings 21 Trouble 109 TTI 94 TX / RX 103 TX TYPE 22, 93 U User management 10 User Settings 92 112 INDEX - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 115
ES9455 MFP ES9465 MFP/ES9475 MFP - Oki ES9465 | ES9465/ES9475 Operator's Guide for Fax Unit - Page 116
Oki Data Corporation 4-11-22 Shibaura, Minato-ku,Tokyo 108-8551, Japan www.okiprintingsolutions.com 45686101EE
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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
Operator’s Manual
for FAX Unit
GD-1320/GD-1260
for ES9455 MFP
ES9465 MFP/ES9475 MFP