Oki ES9465 ES9465/ES9475 Network Fax Guide

Oki ES9465 Manual

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  • Oki ES9465 | ES9465/ES9475 Network Fax Guide - Page 1
    MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide ES9455 MFP ES9465 MFP/ES9475 MFP
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    ©2013 Oki Data Corporation All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.
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    is replaced with the series name as shown below. Model name ES9455 MFP ES9465 MFP/ES9475 MFP Series name in this manual ES9455 MFP ES9475 MFP Series ‰ Options For the available options, refer to "Options" in the Quick Start Guide for your equipment. ‰ Screens and Operation Procedures y In this
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    AIX are trademarks of International Business Machines Corporation. y NOVELL, NetWare, and NDS are trademarks of Novell, Inc. y Other company and product names given in this manual or displayed in this software may be the trademarks of their respective companies. 2 Preface
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    option 16 Removing recipients ...20 Chapter 3 SETTING OPTIONS How To Setup...22 Setting Initial Values of the Fax driver options 22 Setting print options for each print job 24 Setting up the Fax Driver Options 25 Setting up the [Layout] tab 25 Setting up the [Send] tab ...26 Setting up the
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    4 CONTENTS
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    OVERVIEW 1. This chapter provides an overview of the Network Fax features. Features and Functions...6
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    the Fax driver is available driver software enables you to select the fax printer driver Fax driver is The Fax driver enables you to the Fax driver quick and simple by the Fax driver is different from using the Fax driver, the document support the Internet Fax feature. For more details about the
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    SENDING A FAX 2. This chapter describes how to send a fax using a Fax driver. Basic Procedure ...8 Specifying Recipients ...12 Entering recipients from the keyboard...12 Selecting recipients from the address book...14 Selecting recipients from the address book (Search
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    from the above depending on the application software. 3 Select [OKI MFP Fax] for the printer and click [Preferences]. The dialog box of the Fax driver properties appears. Note that the command name to open the driver properties may differ from [Preferences] depending on the application software
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    sheet can be set. P.28 "Setting up the Cover Sheet" P.29 "Setting up the SNMP" 5 Click [OK]. The transmission settings are determined and the Fax driver properties dialog box is closed. Basic Procedure 9
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    fax job can also be checked through the displaying job logs function in TopAccess. For details, refer to the TopAccess Guide. Cautionary points when the [Enter the user credentials manually] option is used When this option is enabled on this equipment, you are prompted to enter your user name and
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    2.SENDING A FAX 2 SENDING A FAX Cautionary points when LDAP authentication is used When LDAP authentication is enabled on this equipment, you must specify an LDAP server in the [Server Name] box on the [Send] tab before sending a fax. If you attempt to send a fax without specifying an LDAP server
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    address book of AddressBook Viewer in advance. If more than one recipient is specified in a single transmission, and a cover sheet is set in the Fax driver or a header page is set to be printed on the recipient's device, all the recipient information may be printed. If you want to secure the
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    2.SENDING A FAX 2 SENDING A FAX y When you enter a fax number, you can also enter a sub address and a password. Click [SUB/PWD] to enter them (within 20 digits each) in the dialog box. Entering them enables the document to be transferred from the recipient's device to that of the sub-address, as
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    2 SENDING A FAX „ Selecting recipients from the address book Select a recipient from the address book in the AddressBook Viewer. 1 Click [Address Book]. The AddressBook Viewer runs. 2 When selecting a fax number after selecting a contact from the contact list, click [Select Fax] and when selecting
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    2.SENDING A FAX 2 SENDING A FAX A contact, for which only a fax number is registered, cannot be displayed in the "Selected Email" and a contact, for which only an Email address is registered, cannot be displayed in the "Selected Fax". You can select a recipient by the following operations:
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    2 SENDING A FAX „ Selecting recipients from the address book (Search option) You can find and select a recipient from the address book in the AddressBook Viewer. 1 Click [Address Book]. The AddressBook Viewer runs. 2 Select [Find] from the [Edit] menu. The [Find Contact] dialog box appears. 16
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    2.SENDING A FAX 3 Select a registered directory service in [Data Source]. 2 SENDING A FAX To change the setting of the default address book in the [Data Source] box, select [View] - [Default Configuration] - [Data Source] and then choose an address book. 4 Display the [Person] tab and enter search
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    2 SENDING A FAX 5 Display the [Detail Setting] tab, set the search condition, and then click [Add]. Field Select - Select an item to be searched. Condition of search string - Select a condition in the left-hand box, and then enter a search string in the righthand box. y The search condition is
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    2.SENDING A FAX 2 SENDING A FAX 7 Drag and drop the contacts to "Selected Fax" or "Selected Email" from the list of the search results. The selected recipients are listed in "Selected Fax" or "Selected Email". A contact, for which only a fax number is registered, cannot be displayed in the "
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    transmission is completed, the recipients are automatically removed from the "To" list. „ Removing recipients You can remove a recipient from the "To" list in the Fax driver properties. 1 Select a recipient and click [Remove]. The selected recipient is removed. 20 Specifying Recipients
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    SETTING OPTIONS 3. This chapter describes how to set up options for the Fax driver. How To Setup...22 Setting Initial Values of the Fax driver options...22 Setting print options for each print job ...24 Setting up the Fax Driver Options 25 Setting up the [Send] tab ...26 Setting up the Cover Sheet
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    „ Setting Initial Values of the Fax driver options Setting the Fax options by displaying the Fax driver properties from the Printers folder on the XP / Windows Vista / Windows Server 2003 / Windows Server 2008, select [OKI MFP Fax], click the [File] menu and then select [Printing Preferences] or [
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    3.SETTING OPTIONS 3 SETTING OPTIONS 2 Right-click in the blank area in the [Start] screen, and then click [All apps] that appears. The [Apps] screen appears. 3 Click [Control Panel]. The [All Control Panel Items] screen appears. How To Setup 23
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    . „ Setting print options for each print job Setting the Fax driver options by displaying the printer properties from the Print dialog box within an application will establish the values for the current Fax job. The Fax driver option settings specific to each Fax job are set using this method. 1
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    3 SETTING OPTIONS Setting up the Fax Driver Options Fax driver options are the attributes to define the Orientation Set the printing orientation of the document. - Portrait - Data are printed vertically to the paper. - Landscape - Data are printed horizontally to the paper. 2) [Advanced] Click this
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    (200 x 400 dpi). - Ultra Fine (400 x 400 dpi) - Select this to send a document in Ultra Fine mode (400 x 400 dpi). 26 Setting up the Fax Driver Options
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    the touch panel. For instructions on how to print or delete a job in the Invalid job list, refer to the Printing Guide. y If you do a file" Your scans can be saved in the equipment's shared folder (MFP LOCAL) only when the hard disk is installed in the equipment. When the driver. Setting up the Fax
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    cover sheet. - Fax Number - Check this to have the recipient fax number or Email address appear on the cover sheet. 28 Setting up the Fax Driver Options
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    's OKI MFP is OKI MFP and select from the following options: - V1/V2 - Select this option to enable SNMP V1 and V2. - V3 - Select this option to enable SNMP V3. - V1/V2/V3 (for [Discovery Settings] dialog box only) - Select this option to enable SNMP V1, V2, and V3. Setting up the Fax Driver
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    be the same in the 3 settings shown below. For help, ask your administrator. - Your OKI MFP - [SNMP Settings] dialog box of the [Sender Information] tab - TCP/IP port of the [Ports] tab in the Fax driver y To change the community name, the administrator privilege is necessary. You must log in with
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    the [Device Settings] tab of the Fax driver is to be obtained by automatically communicating with your OKI MFP every time this tab is opened. - ] box. P.32 "Setting up LDAP servers" 4) Enter the user credentials manually When this check box is selected, you are prompted to enter your user
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    the software version information of the Fax driver. „ Setting up LDAP servers The [LDAP Server Settings] dialog box allows you to register LDAP servers. 1 2 3 4 5 1) [Update Now] Click this button to obtain LDAP server information automatically from your OKI MFP, and register it in [Server Name List
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    3 SETTING OPTIONS Sending With Extended Fax Functionality The Fax driver allows users to perform the following features. P.33 " numbers and Email addresses. Your scans can be saved in the equipment's shared folder (MFP LOCAL) only when the hard disk is installed in the equipment. 1 Display the
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    3 SETTING OPTIONS „ Delayed transmission When the delayed transmission is specified, the fax is stored in the fax queue in this equipment and will be sent at the specified date and time. 1 Display the [Send] tab and select the [Delayed Fax] check box. 2 Click [Edit]. The [Scheduled Time] dialog box
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    fax transmission. The cover sheet is merged with the recipient [To] list data to create a fax cover sheet. You can select what to include on the cover send a fax with a cover sheet added from Microsoft Excel using a Fax driver with an IPP port, an XL error may occur and fax transmission may be
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    3 SETTING OPTIONS 2 Enter the title of the cover sheet in the [Header Text] box. You can enter up to 63 characters for the header text. 3 If you want a reference number identifying the document to appear on the cover sheet, select the [Reference Number] check box and then enter the reference number
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    or Email address of the recipient appear on the cover sheet. y Recipient information is obtained from the address book. If the recipient is added manually, this information does not appear on the cover sheet except for the fax number or Email address. y The recipient information for all recipients
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    3 SETTING OPTIONS 6 If you want a subject to appear on the cover sheet, select the [Subject] check box and then enter the subject in the text box. You can enter up to 40 characters for the subject. 7 If you want a message to appear on the cover sheet, select the [Message] check box and then enter
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    3.SETTING OPTIONS 3 SETTING OPTIONS 9 Select the desired one from each of the [Font], [Font style], [Size] and [Script] boxes, and then click [OK]. The [Font] dialog box is closed and the font settings are determined for the selected section. If you want to change the font of other sections,
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    3 SETTING OPTIONS 11 Select an image file to be attached and then click [Open]. The [Open] dialog box is closed and the selected image file is attached. Attach the image file in a bitmap format (.bmp) within 1 MB. 12 Select the position of the image file. - Select this to align the image to the left
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    APPENDIX 4. This chapter shows the cover sheet samples. Cover Sheet Samples...42 Standard cover page ...42 Business cover page ...43 Professional cover page ...44
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    4 APPENDIX Cover Sheet Samples „ Standard cover page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: Fax Document Message: This is a Fax Document. 42 Cover Sheet Samples
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    4.APPENDIX „ Business cover page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: Fax Document Message: This is a Fax Document. 4 APPENDIX Cover Sheet Samples 43
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    4 APPENDIX „ Professional cover page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: Fax Document Message: This is a Fax Document. 44 Cover Sheet Samples
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    27, 28 D Delayed Fax 27, 34 Delete 32 Department Code 27 Details 31 [Device Settings] tab 31 E Edit 27 Enter the user credentials manually 10, 31 F Fax driver options 25 Fax Function 31 Fax Number 26 File Format 27, 33 Fonts 28 Footer 28 H Header Text 28 Help 27 Hide Department Code
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    46 INDEX
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    ES9455 MFP ES9465 MFP/ES9475 MFP
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    Oki Data Corporation 4-11-22 Shibaura, Minato-ku,Tokyo 108-8551, Japan www.okiprintingsolutions.com 45686061EE
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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
Network Fax Guide
ES9455 MFP
ES9465 MFP/ES9475 MFP