Oki OF5950 OKIFAX 5750/5950 T.37 Option Guide

Oki OF5950 Manual

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  • Oki OF5950 | OKIFAX 5750/5950 T.37 Option Guide - Page 1
    5750_5950_tp.tif T.37 Option Guide P/N 59338701
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    any comments on this publication to: Mailing Address Oki Data Americas, Inc. Training and Publications Department 2000 Bishops Gate Boulevard Mount Laurel, NJ 08054-4620 United States of America e-Mail Address [email protected] Web Site Please visit Oki Data's multilingual web site at: http://www
  • Oki OF5950 | OKIFAX 5750/5950 T.37 Option Guide - Page 3
    Set Up (on a Network 22 Identifying Current Settings 22 Settings Stored on the Fax Machine 22 Settings Recorded on the Network Card 22 Network Card Manual 23 7100e+ User's Guide 23 Settings Stored on the Fax Machine 24 General Information 24 Accessing Settings 24 | T.37 Option
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    TIFF Format 52 Viewing TIFF Files 52 Receiving Internet Faxes 53 Automatic Reception 53 Manual Reception 54 Receiving TIFF files 55 Restrictions 55 Receiving e-mails (Body Text 55 Printing e-mails 56 Gateway Services (Forwarding 57 Faxes to an e-mail Address 57 E-mails to a Fax Number 58
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    72 LAN Data Error 72 Network Problem 72 Network Administrator 73 Service Codes 73 SMTP Error Codes 73 SMTP Protocol Error Codes 74 POP3 Communication Errors 75 Transmission Troubleshooting 76 Reception Troubleshooting 76 E-mail-to-Fax Troubleshooting 78 Printing Troubleshooting 82 | T.37
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    |6 OKIFAX
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    for using the your T.37 Internet Fax. This section does not provide detailed explanations of features or settings. Other sections provide these details. | T.37 Option Guide: English 7
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    use your fax machine. • User's Guide • Warranty Document • T.37 Option Guide (this book) • OKILAN 7100e+ User's Guide • Software Utilities CD-ROM General Conditions network tool or on the machine itself, but DHCP settings are supported by the network tool only. After setting the correct IP Address,
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    one-touch button on which the e-mail address of the recipient has been registered; the document will be scanned into memory and before transmission. The data will be converted into a TIFF file and sent to the recipient. | T.37 Option
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    SMTP Server Address / Name Enter the SMTP server name or IP Address. If entering the server's IP Address, be sure to type the dots (full-stops) dividing the numbers. Example: 192.168.1.1 You may enter a server name only if a DNS server has been configured. DNS Server's IP ADDRESS This setting is not
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    TIFF files and text-format mail. It cannot receive files in other formats (such as Word, Excel, and certain formats of TIFF files). | T.37 Option Guide: English 11
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    POP Server Address / Name Enter the POP server name or IP Address. When entering the server's IP Address, be sure to enter the dots (full-stops) dividing the numbers. Example: 192.168.1.1 You may enter a server name only if a DNS server has been configured. DNS Server's IP Address This setting is
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    6: POP USER ID 7: POP PASSWORD 8: DNS P .SRV ADDRESS 9: DNS S .SRV ADDRESS 10: HOST NAME 11: FAX E-mail Address 12: DSN 13: NIC INITIALIZE | T.37 Option Guide: English 13
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    Utilities CD-ROM Each item is explained below. User's Guide The User's Guide provides the information common to all configurations. Warranty Document The Warranty Document provides the warranty, service and support, and Material Safety Data Sheet information for this product series. |14 OKIFAX
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    from your fax machine. ! The Network Print Driver supports only network printing. Network faxing is not supported. You can print and fax locally through the parallel port using a print driver supplied with JetSuite Pro. OKI Print Monitor Utility The OKI Print Monitor Utility enables printing from
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    Components of an Internet Fax A fax sent over the Internet has three components. • Header • e-mail • TIFF attachment(s) Your ability to receive, view, or print these components will vary according to the settings of different functions. Header The header includes all routing information for the
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    • print via a Local Area Network (LAN) • act as a network scanner • act as a Gateway service • act as a convenience copier ! Important! Internet faxes differ from traditional faxes in these ways: Although your OKIFAX received by the machine to which it was addressed. | T.37 Option Guide: English 17
  • Oki OF5950 | OKIFAX 5750/5950 T.37 Option Guide - Page 18
    has many features and capabilities that will help you • operate the machine • save money • save time "Help and Helpful Hints" in the User's Guide summarizes the features and capabilities directly connected to saving money and time. "Helpful Hints (T.37)" provides tips that help you use your T.37
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    the Internet via network servers. If the servers are down, running slowly, or experiencing other problems, Internet Faxing will be adversely affected. Backup / Archive (Network Scan) You can use your software package is an Optical Character Recognition (OCR) package | T.37 Option Guide: English 19
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    the power, telephone, and network lines, installing consumables. Installation may be performed by anyone. Refer to "Installation" in the User's Guide for more information. Setup Setup covers the network installation procedures, such as establishing the IP Addresses and configuring the network card
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    printer driver: Windows 3.1 Windows 95 Windows NT 4.0 Windows 2000 NetWare 3.x NetWare 4.x ! When printing, Macintosh and UNIX are not supported. Network Print Protocols TCP/IP IPX/SPX NetBEUI Internet Fax Protocols TCP/IP SMTP POP3 DNS Management Protocols SNMP MIB | T.37 Option Guide: English
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    Set Up (on a Network) Identifying Current Settings When your fax machine is setup on a network, settings for the machine are located in two places. • settings stored on the fax machine • settings recorded on the network card Settings Stored on the Fax Machine The Configuration Report lists the
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    initialize its settings. Network Card Manual 7100e+ User's Guide The 7100e+ User's Guide, which is supplied with the Guide describes the installation of a network card in an LED printer. Some of the operations in the 7100e+ User's Guide do not apply to your facsimile machine. The 7100e+ User's Guide
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    Settings Stored on the Fax Machine General Information User Functions 80 to 93 are reserved for network settings. User Functions 80 to 82 are for network printing. User Functions 83 to 93 are for faxing using the Internet. User Function 93, Network Settings, is used to configure the network card.
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    6: POP USER ID 7: POP PASSWORD 8: DNS P .SRV ADDRESS 9: DNS S .SRV ADDRESS 10: HOST NAME 11: FAX E-mail Address 12: DSN 13: NIC INITIALIZE | T.37 Option Guide: English 25
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    Auto Tray Switch User Function 80 Settings are: ON or OFF Default is: OFF. When Auto Tray Switch is set to ON, your fax machine will use paper from another tray when paper runs out in one tray. ! The optional second tray must be installed for this to function. The same size paper must be installed
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    a print job when no printing data can be found after a specified time has elapsed since the last data was submitted. Do not change the is set to 0, no automatic receptions occur. All receptions are generated manually. Available settings are 0 to 60 minutes, adjustable by the minute. Guide: English 27
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    will receive and print e-mails, but the log will not be correct. To correct this error Have the network administrator delete the received e-mails (mail data) on the mail server. Make sure there is no mail. Activate the POP reception on your fax machine. This procedure will erase the log of
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    : SUBJECT/FROM/TO information prints. TYPE2: All header information prints. This information includes all routing and server information. The default setting is OFF. | T.37 Option Guide: English 29
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    setting is MH. ! Often, other manufacturers' Internet Fax products support only MH. |30 OKIFAX 5750/5950 Extra Fine Mode User Function 300. ! If you want to use 600 dpi scan resolution, the OKI HRS600 (600 dpi TX) option (8 MB RAM) must be installed. IFAX data from appearing in scanned images.
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    known as an off-ramp. This setting is required when forwarding e-mail received by SMTP to PSTN/ISDN. Data is received only from the registered (programmed) domain names. Example If you register network.com, only the e-mail case, press the CAPS key (one-touch key 31). | T.37 Option Guide: English 31
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    Disposition Notification (MDN) standard. Netscape Messenger, Eudora Pro, and the OKIFAX 5750/5950 Series Facsimile Machines support MDN. ! When User Function 93, Network Settings, Item 12, Delivery Service Notification (DSN) is set to ON, you will receive a notification when your message arrives at
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    confirmation is returned if the recipient is • an Internet Fax machine or • a mail client that supports MDN The format of the confirmation depends on the type of the receiving Internet Fax or mail client. Disposition: automatic-action/MDN-sent-Automatically; processed | T.37 Option Guide: English 33
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    PASSWORD 8: DNS P .SRV ADDRESS Domain Name Service Primary Server 9: DNS S .SRV ADDRESS Domain Name Service Secondary Server 10: HOST NAME 11: FAX E-mail pause, the display shows that the Network Card is being initialized. The data on the Network Card is updated when this message disappears. Do not
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    Service Secondary Server ! Use permanent IP addresses from DHCP. After changing the network settings under User Function 93, press MENU. The machine goes into standby mode. After a few seconds' pause, the display shows that the Network Card is being initialized. The data T.37 Option Guide: English 35
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    Restrictions • If DNS has been set, use the host name (e.g., mail.network.com). • If DNS has not been set, enter the IP address of the server. The address must include the "." (period) dividers (e.g., 192.168.4.123). • up to 64 characters may be entered. You may use Latin letters, numbers and
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    and lowercase letters can be used. To change the case, press the CAPS key (one-touch key 31). 8: DNS P .SRV ADDRESS DNS means Domain Name Service. P.SRV means Primary Server. Sets the IP address of the DNS primary server. You do not have to change this setting if the server is
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    9: DNS S .SRV ADDRESS DNS means Domain Name Service. S.Serv means Secondary Server. Sets the IP address of the DNS secondary server. You change this setting only when a secondary server has been set up.
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    the message. Change this setting to OFF, if you are sending a message to a mail server that does not support DSN. If you do not change this setting to OFF, the server may not be able to handle the message your choice before the unit will reset to factory defaults. | T.37 Option Guide: English 39
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    NetWare NetBEUI EtherTalk SNMP Printer Menu Internet Fax SMTP Transmit SMTP Receive POP3 SMTP Port Number POP Port Number Use APO ! You can use the Web Page, Internet Fax, to adjust the settings for User Function 93, Network Settings. See the OKILAN 7100e+ User's Guide, "OKILAN Configuration, Using
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    6: POP USER ID 7: POP PASSWORD 8: DNS P .SRV ADDRESS 9: DNS S .SRV ADDRESS 10: HOST NAME 11: FAX E-mail Address 12: DSN 13: NIC INITIALIZE | T.37 Option Guide: English 41
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    APO |42 OKIFAX 5750/5950 ! You can use OKIVIEW 32 to adjust the settings for User Function 93, Network Settings. See the OKILAN 7100e+ User's Guide, "OKILAN Configuration, Setting Up the OKILAN 7100e+ Using OKIVIEW 32" or the OKIVIEW 32 on-line Help.
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    from the Web page described in the OKILAN 7100e+ User's Guide. See the OKILAN 7100e+ User's Guide, "OKILAN Configuration, Using the OKILAN 7100e+ Web Page." The differences are explained here. Changing Settings Using the Web Page Printer Status This is the main web access screen. Shows the message
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    encrypted before it is sent. A communication error will occur if this setting is turned on when using a server which does not support APOP. Printer Menu The Printer Menu provides information about Paper, Trays, Timers and Alarms, and Emulations. This menu should not be displayed for this machine. If
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    Web page described in the OKILAN 7100e+ User's Guide. See the OKILAN 7100e+ User's Guide, "OKILAN Configuration, Setting Up the OKILAN 7100e+ Using list of the Network Cards connected to the printers and facsimiles. Check the MAC addresses of the printers and facsimiles to identify the Network Card
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    OKIVIEW 32" or the OKIVIEW 32 on-line Help. EtherTalk Not used by this machine. NetBEUI See the OKILAN 7100e+ User's Guide. SNMP See the OKILAN 7100e+ User's Guide. The Printer TRAP facility of the tool supplied with Internet Fax has been expanded. You can add up to 5 addresses in TCP/IP as
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    80. For Speed Dials 41 (OKIFAX 5750) or 81 (OKIFAX 5950) and above, program the number(s) and print the Telephone Directory. See the User's Guide, "Reports, Telephone Directory." 1 Press Menu/Exit to enter the menu. 2 Press ᮢ to select Location Program. Press Enter. 3 The cursor will be at Speed
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    e-mail Address Programming If you want to check / verify an e-mail address you have programmed, print the Telephone Directory. See the User's Guide, "Reports, Telephone Directory." E-mail Address Restrictions • up to 64 characters may be entered. You may use Latin letters, numbers and symbols. To
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    the Public Switched Telephone Network (PSTN / regular phone line). See the User's Guide, "Basic Faxing, Sending a Fax." ! Important! Internet faxes differ from traditional faxes in these ways: • Internet Fax data is scanned into memory before transmission. • Your machine must establish a server
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    section ("Sending to a NonProgrammed E-mail") for more information. 3 Press Start. 4 The machine scans the document and stores the document's image data into memory. 5 Next, the machine establishes a server connection. "Sending" appears on the display when the server connection is established. 6 At
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    , the document will be sent to it only once. • To stop transmission, press STOP. The transmission terminates immediately, without asking for confirmation. • Internet Fax data is scanned into memory before transmission. If the document is too long to fit into memory, divide it and make two or more
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    FINE mode • 300 x 300 dpi or 600 x 600 dpi * in EX-FINE * the OKI HRS600 (600 dpi TX) option must be installed • 200 x 200 dpi in PHOTO mode The .0,Windows95(OS/2,Windows98,Windows2000 are registered trademarks of US Microsoft Corporation. Viewing TIFF Files To view TIFF files, you must have
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    the server, no record of the session is made. If your machine performs a manual reception, but no messages (mail) are on the server, service code F941 is used as the record of the session. ! Internet Faxes are received receives all of the messages and prints them. | T.37 Option Guide: English 53
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    receives multiple mail messages one at a time and prints them one at a time. Manual Reception Your machine can manually receive mail. If your machine performs a manual reception, but no messages (mail) are on the server, service code F941 is used as the record of the session. 1 Press Menu/Exit to
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    following resolutions. • 300 x 300 dpi or 600 x 600 dpi [the OKI HRS600 (600 dpi TX) option must be installed] • 200 x 400 dpi ! The OKI HRS600 (600 dpi TX) option must be installed if you want to receive files You can select how (or whether) these components print. | T.37 Option Guide: English 55
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    Printing e-mails When User Function 86, Text Print set to ON, the following components print • header • e-mail (Body Text) • any messages (text) that appear before or after the TIFFs Limitations Your fax machine can print • ASCII text Latin letters and numbers Symbols Your fax machine cannot print
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    Print, User Function 27, must be ON for you to use Gateway Services (Forwarding). The default setting for Relay Print, User Function 27, is See the User's Guide, "Advanced Operations, Confidential Faxes, Programming Personal (Confidential) Mailboxes." See the User's Guide, "Advanced Operations,
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    Your fax machine uses SMTP reception to do this. This function is not supported for POP. Use the format FAX=[telephone number}@{domain name} to indicate the of your fax machine is: [email protected] To use the Gateway Service, the sender would use: [email protected] This follows the
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    names may be registered. • each domain name may be up to 64 characters long. Your machine will only accept data from a sender when • the sender's domain name matches one of the registered domain names or • the sender's number in the above mail address format. | T.37 Option Guide: English 59
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    a recipient using the above address format and attach a TIFF file in a format supported by this Internet Fax, and you can have the TIFF file forwarded by fax on not have to be configured as shown in order to use the gateway service. The domain name, host names and IP addresses given in this text are
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    .168.1.100 dns.abc.com. IN A 192.168.1.101 user.abc.com. IN A 192.168.1.50 fax.abc.com. IN A 192.168.1.105 ......... | T.37 Option Guide: English 61
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    Mail Server Most of the time, the DNS server configuration explained in the DNS Server section will allow you to use the e-mail-toFAX relay service. The DNS server configuration is not always used. Some mail servers are configured to process all mail addressed to hosts belonging to their domain as
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    . After the above changes, sendmail will forward mail addressed to [email protected] to your fax machine instead of processing it itself. | T.37 Option Guide: English 63
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    Mail Forwarding Process 1 Client sends mail to mail server (To: [email protected]) 2 Mail server makes enquiry to DNS server regarding fax.abc.com 3 DNS replies to mail server (returns the IP address of fax.abc.com) 4 Mail server forwards mail to fax machine 5 FAX communication to FAX number 123
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    Mode adjusts the resolution of the scanned image. The resolution may be set between 300 and 600 dpi. ! The OKI HRS600 (600 dpi TX) option (8 MB of memory) must be installed to achieve 600 dpi scan resolution. IFAX to set IFAX Sender ID to ON when sending faxes. | T.37 Option Guide: English 65
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    the Quick Setup option where it is available. ! The printer driver provided on the CD-ROM supports only network printing. Printing via the parallel port is not supported. Local printing through the parallel port requires a different driver (provided with the optional MFP Kit). For further details
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    Operating Systems NetWare Recommended procedure: 1 Install the printer driver. 2 Install the network card utility. 3 Configure the network card. The NetWare server has two modes. • printer server mode and • remote printer mode The Network Card supports either mode. To use NetWare, the fax machine
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    95/98 in order to use Oki Print Monitor (LPR Utility). For more details, see the information on the supplied CD-ROM. Windows 3.1 Recommended procedure: 1 Install the printer driver. 2 Run SETUP.EXE from the operating systems, such as Macintosh or UNIX, are not supported. |68 OKIFAX 5750/5950
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    ! When using the above utilities, the setup screen for EtherTalk, which the fax machine does not support, will be displayed. Set EtherTalk "Disable" to prevent it from being used. Configuration Network settings only. It is necessary for using Internet Fax functions. | T.37 Option Guide: English 69
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    Settings 1: IP ADDRESS Sets the IP address. 2: SUBNETMASK Sets the subnet mask. 3: DEFAULT GATEWAY Sets the default gateway address. User Functions These three user functions are specific to Network Printing. • Auto Tray Switch (User Function 80) • Paper Size Check (User Function 81) • LAN Print
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    data can be found after a specified time has elapsed since the last data was submitted. Do not change the default configuration unless it is absolutely necessary. Settings are: 5 sec., 30 sec., 5 min. Default Setting is: 30 sec. Banner Output Your fax machine supports When a problem occurs with
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    mentioned in this section), see the information on the supplied CD-ROM. LAN Data Error When LAN Data Error is shown on the fax display, there may be a problem in the printing data transmitted via the network. The printing data will be cancelled. Re-send the print job. If this error occurs while
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    service code for the error. There are two types of service codes. • SMTP • POP3 SMTP Error Codes Here is the format for SMTP communication service E900 Network Card I/F error E910 TCP/IP or SMTP/POP not supported or allowed by Network Card E920 Network Card not ready; transmission Guide: English 73
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    of network or Internet operation. When these occur, contact your network administrator. E421 Service not available, closing transmission channel. This may be a reply to any command if the service knows it must shut down. E450 Requested mail action not taken: mailbox unavailable. Example
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    protocol TOP command error Network Card I/F error TCP/IP or SMTP/POP not supported or allowed by Network Card Network Card not ready; transmission request received while Network TIFF) Memory full No new mail found in manual reception Command time-out Server communication error Aborted | T.37 Option
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    machine may not be able to work with the file. T.37 simple mode Internet Fax products support only the STD and FINE resolution settings and MH coding mode. Reception Troubleshooting Reception fails; a communication error occurs. Are the IP ADDRESS, SubNetMask and Default Gateway settings correct
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    try to receive data manually, a warning supported by this Internet Fax? If only a text message has been sent, it will not print out unless the User Function 86: TEXT PRINT is set to ON. Some e-mail clients send e-mail using unusual formats which this machine cannot receive. | T.37 Option Guide
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    service code F020 is given each time. The POP server password may be wrong, causing the server to return authentication errors. E-mail-to-Fax Troubleshooting I have sent data Fax? Is the format of the TIFF file you are sending supported by this Internet Fax? I have sent a text to the Internet
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    the log will not be correct. To correct this error Have the network administrator delete the received emails (mail data) on the mail server. Make sure there is no mail. Activate the POP reception on your fax machine. . Keep the number of records on the log below 50. | T.37 Option Guide: English 79
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    from Sender ID On/Off (User Function 23). If you are using your fax as a scanner, turn this setting off. This prevents the sender ID data from appearing in scanned images. My fax machine sender ID is not included in documents I am sending. Check the setting for User Function 90: IFAX
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    , turn this setting off. This prevents the sender ID data from appearing in scanned images. I've entered the DNS name to OFF. This setting is available when you are using a POP server that supports APOP. With APOP, the POP password will be encrypted before it is sent. Option Guide: English 81
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    but nothing more. Printing Troubleshooting I want to use my fax machine as a printer. When I try to install the printer driver on my Windows 2000 It is impossible to judge whether printing data is not being transmitted due to network delay or the end of the data stream. You can try adjust the
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  • 82
T.37
Option Guide
P/N 59338701