Ricoh Aficio MP 8000 S/P Facsimile Reference
Ricoh Aficio MP 8000 S/P Manual
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- Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 1
7500 Operating Instructions Facsimile Reference 1 Transmission 2 Other Transmission Features 3 Reception 4 Changing/Confirming Communication Information 5 Storing a Document 6 Fax via Computer 7 Appendix Read this manual carefully before you use this machine and keep it handy for future reference - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 2
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 3
the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided. ❖ Troubleshooting Provides a guide to solving common problems, and explains - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 4
Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ "PostScript 3 Supplement" and "UNIX Supplement" include descriptions of functions and settings that might not be available on this machine. ❒ The following software products are referred to using general names: Product - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 5
Manuals for This Machine i NOTICE ...1 Important Safety Instructions 4 Caution ...4 How to Read This Manual 5 Symbols ...5 Names of Major Functions 5 Reading the Display 6 Reading the Display Panel and Using Transmission 17 Sending multiple originals using the exposure glass 20 Parallel - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 6
Destination Name 85 Search by Fax Number/IP-Fax Destination 87 Search by E-mail Address 90 Search Using Advanced Search 92 Search by Registration Number 95 On Hook Dial ...97 Manual Dial ...99 Sender Settings 101 Advanced Features 104 Setting SUB Codes for Transmission 104 Setting a password - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 7
Transmission Features Sending at a Specific Time (Send Later 121 -specified settings 148 Reception Modes 150 Manual Reception 150 Auto Reception...150 Switching Transfer Report 156 Forwarding Received Documents 157 SMTP Reception Using Internet Fax 158 Routing e-mail received via SMTP 159 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 8
Printing Options 161 Print Completion Beep 161 Checkered Mark...161 Center Mark ...162 Reception Time ...162 Two-Sided Printing 163 180-degree rotation printing 164 Multi-Copy Reception 164 Image Rotation...165 Page Separation and Length Reduction 166 Page Reduction...167 TSI Print ( - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 9
Changing the password 234 Deleting a Stored Document 235 6. Fax via Computer Sending Fax Documents from Computers 237 Before Use ...238 Using the Software 238 LAN-Fax Driver...238 Address Book ...239 LAN-Fax Cover Sheet Editor 239 Auto Run program 239 Installing Individual Applications 240 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 10
268 Changing a program name 269 Deleting a Program 270 Using a Program ...271 Optional Equipment 272 Expansion Memory (28MB: DIMM 272 Extra G3 Interface Unit 272 Specifications...273 Specifications Required for the Internet Fax Destination Machines 275 Maximum Values 276 INDEX...278 viii - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 11
. See installation instructions for detail. D The REN is used to determine the service. G If trouble is experienced with this equipment, for repair or warranty information, please contact Ricoh Americas Corporation Customer Support Department at 1-800-FASTFIX. If this device is causing problems - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 12
utility commission, public service commission or corporation commission product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 13
Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 14
a gas leak to report the leak. • Use only the power cord and batteries indicated in this manual. Do not dis- pose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. Save these instructions. IMPORTANTES MESURES DE SÉCURITÉ Certaines mesures de - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 15
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 16
standby mode after each transmission using User Parameters (switch 17, bit 3) in the Facsimile Features menu. ❒ To manually return to the standby display, General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 17
Reading the Display Panel and Using Keys This section explains key functions and messages that appear on the control panel. ❖ Initial Display BFT013S 1. Displays the date, time, and ma- 6. Displays the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 18
using the facsimile function cannot be checked in [Job List]. Use [Change TX / Info]. ❒ To use the Internet Fax or IP-Fax functions, the optional printer/scanner Status" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 19
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. BFT021S ❖ Example of a - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 20
details about the settings, see "Facsimile Features", General Settings Guide. ❖ General Settings Function name Quick Operation Key Switch Title Box Setting: Print List On Hook Mode Release Time Description Frequently used functions programmed as Quick Operation keys are shown on the menu - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 21
Max. E-mail Size When the other party has a limit on the size of e-mail messages that can be received, or sending data heavy e-mail causes problems, you can make settings to limit the size of sent e-mail. Program / Change / Delete Standard Message Program standard messages to be printed at the top - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 22
Protect Description Use this function to other senders, using different paper trays the Internet Fax icon or not. Use this function to select a line type 323 is used for IPFax transmission. Specify whether or not SIP is used for IP- the gateway used for transmission to IP-Fax. Using Menu Protect - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 23
function, the scanned image that is sent or stored is entirely grayed out. For details, ask the administrator. Important ❒ When a document that was printed using the Data Security for Copying func- tion is scanned, the machine does not beep and an entry is not added to the unauthorized copying log - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 24
14 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 25
. It is very convenient when you want to send an original quickly or when you want to check the destination you are sending to. When using this type of transmission, the original is not stored in memory. You can only specify one address. 15 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 26
on or the {Clear Modes} key is pressed. See "Registering a priority function using a program". Reference p.21 "Parallel Memory Transmission" p.22 "Simultaneous Broadcast" p.268 "Registering a priority function using a program" Selecting Type of Transmission You can select the transmission type - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 27
deleted files. Simply turning off the power by pressing the operation switch does not delete stored documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ If memory is full (0% appears in "Memory" at the upper right of the screen), Memory Transmission is disabled - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 28
make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". E When sending the same original to several destinations (broadcasting), press [Add] to specify the destinations. You - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 29
mail Address" p.76 "Using the Address Book to Specify Destinations" p.78 "Specifying Group Destinations" p.79 "Selecting Destinations from Recent Destinations" p.276 "Maximum Values" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting 19 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 30
the exposure glass Follow these steps to send multiple originals using the exposure glass. 1 A Make sure [Immed. TX] is not highlighted. B Place the first page of the original face down on the exposure glass. C Specify a destination. D - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 31
useful when you are in a hurry and need to use the original for another purpose. Important ❒ Standard Memory Transmission is used Memory Transmission may be used instead of Parallel Memory Transmission left. ❒ If you use this function, the Memory are deleted. ❒ When using Parallel Memory Transmission, - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 32
C. To check the transmission progress, print the TX file list. If the optional extra G3 interface unit is installed, you can use the Simultaneous Broadcast function to send faxes simultaneously on different phone lines. If you specify a second transmission while broadcasting to several destinations - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 33
Destination key, you can set the machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters switched to the Memory Transmission mode. ❒ Group cannot be used for Immediate Transmission. You cannot send the same document to - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 34
. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". E Press the {Start} key. The machine dials a destination. Note ❒ Documents are not stored in memory. Reference - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 35
the exposure glass Follow these steps to send multiple originals using the exposure glass. A Press [Immed. TX]. 1 B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 36
Transmission Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other 1 transmission settings before transmitting. A Press [Check Modes], and then check the transmission settings. The following display appears. B After checking the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 37
of the gatekeeper or SIP server (proxy server, register server, redirect server) as appropriate in Initial Settings in the Facsimile Features menu. When using a SIP server, you can send by specifying SIP user name. You can also transmit to a G3 facsimile connected to the public switched telephone - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 38
up correctly under Initial Settings in the Facsimile Features menu. ❒ The facsimile function of this machine cannot be used with IPv6. ❒ Before using this function, configure the network in the System Settings menu. Note ❒ IP-Fax supported by this machine is ITU-T Recommendation T.38 compliant. 28 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 39
Guide "System Settings", General Settings Guide 1 "Facsimile Features", General Settings Guide Terminology The following are words you should know when using and performs authentication functions. In addition, a gatekeeper governs band (transmission rate assignment) and access control. ❖ SIP - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 40
Using the Facsimile Function", Troubleshooting. Reference "Troubleshooting When Using the Facsimile Function", Troubleshooting Functions Not Available for IP-Fax Transmission You can use the following functions with standard fax transmission, but not IPFax transmission: • On hook dial • Manual - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 41
the relevant e-mail address. You can also print or forward received e-mail messages. ALT002S Important ❒ To use this function, the optional printer/scanner unit must be installed. ❒ To use Internet Fax functions, this machine must be connected to a LAN and set up correctly in "System Settings - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 42
Transmission Note ❒ The Internet Fax function supported by this machine is compliant with ITUT Recommendation T.37 Guide "System Settings", General Settings Guide "Facsimile Features", General Settings Guide Notes on Using Internet Fax The following are notes about using Internet Fax: • When using - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 43
Using the Facsimile Function", Troubleshooting Functions Not Available by E-mail Transmission The following functions are supported with standard fax transmission, but not with Internet Faxing. • Immediate Transmission • Closed Network transmission • SUB Code Transmission • On Hook Dial • Manual - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 44
Transmission Functions Not Available by E-mail Reception The following functions are supported with standard fax reception, but not with 1 Internet Faxing. • Memory Lock Reception • SEP Code Reception • Authorized Reception per Sender • Reception File Print Quantity per Sender E- - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 45
supports T.37 full mode and is programmed as a full mode machine in the Address Book, the machine requests the reception notice from the receiver. Then, the machine will receive the return receipt (sent) that includes the receiver's reception capability. Note ❒ Use Web Image Monitor to manually - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 46
"Originals not recommended for the Auto Document Feeder (ADF)", Copy/Document Server Reference Note that [Special Original] of the copy function cannot be used with the facsimile function. Place the originals according to their paper size. Original size A4, B4 JIS, A3, 81/2"×11", 81/2"×14", 11 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 47
the first page from the exposure glass then the remaining pages from the ADF. You cannot change from the ADF to the exposure glass. ❒ When using the Internet Fax function, originals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver's machine is compliant - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 48
Difficult to Detect" p.46 "Transmission with Image Rotation" p.51 "Scan Size" p.268 "Registering a priority function using a program" "Facsimile Features", General Settings Guide "Placing Originals", Copy/Document Server Reference Setting the Original Orientation When you store documents in - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 49
orientation appears in "Original Feed Type". E Specify a destination, and then press the {Start} key. 1 Reference p.220 "Storing a Document" Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the scanned original will be printed in order on separate - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 50
Transmission A Place the original, and then select the scan settings you require. B Press [Original Feed Type]. 1 C Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ ]. Make sure that the specified original orientation matches the orientation of - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 51
the original feed types that are selected right after the power is turned on or the {Clear Modes} key is pressed. See "Registering a priority function using a program". Reference p.268 "Registering a priority function - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 52
Transmission Acceptable Original Sizes Where original is set Acceptable original size Maximum Paper thickness 1 number of sheets Exposure glass Up to A3 (297 × 420 mm), 1 ---- 11" × 17" (279 × 432 mm) ADF, one-sided docu- B6 JIS L to A3 L ment (up to 1200 mm long) 51/2" × 81/2" K to - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 53
Placing Originals Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an 1 A3, 11"×17" area is scanned. ❖ Exposure Glass ❖ ADF AAG019S ❖ Maximum scan area The following shows the maximum scan area: • Memory Transmission: 297 × - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 54
placed on the exposure glass or in the ADF, a 1 margin of 3 mm (0.1") around each edge of the original may not be sent. ❒ If the receiver uses paper of a smaller width than the original, the image is re- duced to fit that paper. ❒ During Immediate Transmission, the length of the scanning range - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 55
paper of the correct size.) • documents placed on the exposure glass of sizes other than those listed in the following table • originals with index tabs, tags, or protruding parts • transparent originals, such as OHP transparencies or translucent paper • dark originals with dense text or drawings - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 56
Transmission Reference "System Settings", General Settings Guide 1 Transmission with Image Rotation Generally, place A4, 81/2"×11 is unavailable with Immediate Transmission. ❒ When Image Rotation is used, all documents are sent by normal Memory Transmission. ❒ This function is unavailable when - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 57
Auto and Manual Density Scan Type If the original contains photographs, illustrations, or diagrams with complex shading patterns or grays, select the appropriate scan type to optimize image clarity. ❖ Text Select [Text] to send high-contrast black-and-white image originals. Use this setting - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 58
set the scan type that is selected right after the machine is turned on or the {Clear Modes} key is pressed. See "Registering a priority function using a program". Reference p.58 "Density (Contrast)" p.268 "Registering a priority function - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 59
(Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods. 1 Important ❒ This function is not available with Internet Fax function. ❒ This function requires that the other party's fax - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 60
Transmission A Press [Scan Settings]. 1 B Press [Resolution]. C Select the resolution you require, and then press [OK]. 50 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 61
Super Fine resolution. ❒ The machine supports Standard, Detail, Fine (with the is pressed. See "Registering a priority function using a program". ❒ When using Internet Fax transmission, documents are sent at into the ADF, adjust the document guide to the largest original. ❒ Small-size originals - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 62
Transmission Auto Detect Detects the size of the first page and scans all pages using that size. 1 If the machine cannot detect the original size, a confirmation message appears. Place the original again. A Place the originals. B Press [Scan Settings]. C Press [Scan - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 63
E Press [OK]. Scan Settings 1 "Auto Detect: Same Size" appears above [Scan Settings]. F Specify a destination and press the {Start} key. Regular The placed original is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL, A3L, 81/2"×11"KL - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 64
Transmission D Press the size of the originals to be sent. 1 81/2"×11" indicates LT. 81/2"×14" indicates LG. 11"×17" indicates DLT. E Press [OK]. The selected size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 65
C Press [Scan Size]. D Press [Area 1] or [Area 2]. Scan Settings 1 E Press [OK]. The specified size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. 55 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 66
and A4K size originals are sent together, usually all are sent 1 using the size of the first original. By selecting Mixed Original Sizes, the adjust the document guide according to the largest original. ❒ Since small originals may not be correctly aligned with the original guide, the scanned image - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 67
Mixed Original Sizes, press [Mixed Original Sizes] again before pressing [OK] in step D. ❒ When using Mixed Original Sizes, the machine sends the originals by Memory Transmission. ❒ When using Mixed Original Sizes, rotation transmission is disabled. ❒ You can have the machine select Mixed Original - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 68
Density The appropriate density setting for the original is automatically selected. A Make sure that [Auto Density] is selected. ❖ Manual Density Use manual density to set density manually. You can select one of seven density levels. A If [Auto Density] is selected, press [Auto Density] to turn - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 69
Scan Settings ❖ Combined Auto and Manual Density You can only adjust density for photographs, illustrations, or diagrams if the original has a turned on or the {Clear Modes} key is pressed. See "Registering a priority function using a program". Reference p.268 "Registering a priority function - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 70
Transmission Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different density, 1 resolution, and scan type setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 71
Changing the Line Port Changing the Line Port Select a line port or protocol to be used for standard fax or IP-Fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of 1 three ports. Important ❒ To - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 72
Transmission A Press [Select Line]. 1 B Select the line you want to use. If you select "G3 Auto", the machine will use any available line. This increases efficiency. When one optional extra G3 unit is installed When two optional extra G3 units are installed When H.323/SIP are set to "On" 62 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 73
, the display shows the first communication that was initiated. Reference p.268 "Registering a priority function using a program" "Facsimile Features", General Settings Guide Simultaneous Broadcast Using Multiple Line Ports The Standard Broadcast function sends faxes one at a time to multiple - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 74
number keys on the right side of the control panel. A Make sure that [Fax] is selected. B Enter the fax number using the number keys. If you make a mistake, press the {Clear/Stop} key, and then enter again. If the optional extra G3 interface unit is installed, - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 75
Specifying a Destination Reference p.61 "Changing the Line Port" p.65 "Entering a pause" p.66 "Entering a tone" 1 p.76 "Using the Address Book to Specify Destinations" p.83 "Registering Entered Destinations to the Address Book" p.276 "Maximum Values" Entering a pause Press [Pause] when - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 76
a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). 1 When you press [Tone], the machine dials the number using tonal signals. This section explains how to use the tone function with On Hook Dial as an example. A Press [On Hook - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 77
in place of the fax number. Important ❒ Specify the protocol to be used in [Select Line] in advance. A Make sure that [Fax] is selected. B Press [Manual Entry]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". C Enter the IP-Fax destination, and - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 78
transmission starts. Note ❒ Depending on security settings, [Manual Entry] may not appear, and you may be , contact your local reseller or service representative. ❒ Methods of entering set the machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 79
Text", About This Machine "Facsimile Features", General Settings Guide Regarding IP-Fax destinations Depending on the network to fax Specify the G3 fax telephone number of the receiving machine. Example: 0312345678 ❖ When using a SIP server • From IP-Fax to IP-Fax Specify the SIP user name of - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 80
table to avoid transmission error. Sending to an E-mail Address This section explains how to specify an e-mail address as a destination. When using Internet Fax transmission, specify the e-mail address in place of the fax number. Important ❒ In the destination list, register senders, specify their - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 81
to Internet Fax. 1 B Specify the sender. For details about specifying senders, see "Sender Settings". C Press [Manual Entry]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". D Enter the e-mail address destination, and then press [OK]. If you - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 82
indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual Entry] may not appear, and you may be unable to enter the key, you can set the machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 83
"Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Bypassing the SMTP server You can send Internet Fax documents directly to their destinations without going through the SMTP server. Important ❒ To use this function, the following settings must be made. For - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 84
Transmission You can send Internet Fax documents directly to their destinations without go- ing through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. However, with this feature the domain part of the destination's e- mail address is read as the SMTP server's - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 85
sending with the [Use device address] check box selected, the SMTP server setting specified on this machine is enabled. Reference p.237 "Sending Fax Documents from Computers" "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 86
Transmission Using the Address Book to Specify Destinations When destinations are programmed in a destination list, you can specify a des- 1 tination by selecting a Destination key from the destination - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 87
To check the contents of Destination keys, print the destination list. Reference "System Settings", General Settings Guide 1 "Registering Addresses and Users for Facsimile/Scanner Functions", Gen- eral Settings Guide Switching the titles in the Address Book There are three types of titles for - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 88
Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to 1 all destinations in that Group using just a few keystrokes. Destinations programmed in a group are indicated by . Important ❒ In the destination list, program an individual fax number - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 89
it. Reference p.276 "Maximum Values" "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Selecting Destinations from Recent Destinations The machine stores the latest - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 90
Transmission A Place the original, and then select the scan settings you require. B Press [Recent]. 1 C Select the destination you want to redial to, and then press [OK]. D Press the {Start} key. Note ❒ You can select Internet Fax and IP-Fax destinations from Recent Destina- tions as well. ❒ When - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 91
can program fax numbers, e-mail addresses, IP-Fax destinations, and folder 1 destinations using Address Book Management in Administrator Tools in the System Settings menu. A Press the [New Program]. For a description of the subsequent procedure, see "System Settings", General Settings Guide. 81 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 92
and Configuring the Printer", Network Guide, or, for information about the Address Book, see the relevant Help. Reference "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide "Monitoring and Configuring the Printer - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 93
B Press [Names] and enter any necessary information. For details about registering destinations, see "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide. C Press [OK]. Note ❒ Depending on security settings, [Prg. Dest.] may not appear, and you may be unable to - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 94
in the Address Book 1 Use this function to search details about registering LDAP servers, see "System Settings", General Settings Guide. Note ❒ Press [Fax] or [Internet Fax] on the retrieved by the search depends on the searching method supported by the LDAP server. However, the address programmed - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 95
Searching for a Destination in the Address Book Search by Destination Name Follow these steps to search for a destination registered in the Address Book by name. 1 A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 96
Transmission D Press [Name]. 1 E Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press Backspace], and [Delete All], and then enter the destination name again. F Confirm the characters you entered, and then press [Start Search]. When - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 97
G Select a destination. Searching for a Destination in the Address Book 1 If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Reference "Entering Text", About This Machine Search by - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 98
Transmission B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. 1 C Press [Fax Destination]. D Enter the number you want to search for, and then press [OK]. To search for an IP-Fax destination, - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 99
the entered fax numbers, and then press [Start Search]. 1 When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. 89 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 100
Transmission Search by E-mail Address Follow these steps to use an e-mail address to search for a destination registered 1 in the destination list. A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [ - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 101
D Press [E-mail Address]. Searching for a Destination in the Address Book 1 E Enter the e-mail address you want to search for, and then press [OK]. If you enter a wrong e-mail address, press Backspace], or [Delete All], and then enter the e-mail address again. F Confirm the entered characters, - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 102
[U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Search Using Advanced Search Follow these steps to search for a destination registered in the Address Book by specifying search criteria. A Press [Search Dest.]. B Select a search - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 103
Searching for a Destination in the Address Book C Press [Fax] or [Internet Fax] to switch the transmission type to fax/IP-Fax or Internet Fax. 1 D Press [Advanced Search]. E Press the key for each condition, and then enter a partial string. The following conditions can be specified for Address Book - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 104
fuzzy search. This item appears when selecting an LDAP server in step B. The perfor- mance of fuzzy search depends on the search method supported by the LDAP server. G Press [OK]. H Press [Start Search]. When the search is finished, the search result appears. I Select a destination. If the required - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 105
Options under Program / Change / Delete LDAP Server under System Settings. For details about setting Search Options, see "Sys- tem Settings", General Settings Guide. 1 ❒ The string you enter in the [Name] condition field is read as the first or last name, depending on the administrator's setting - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 106
Transmission C Enter a registration number using the number keys, and then press [#]. 1 While usually a registration number is displayed in the five-digit format, you do not need to enter the first - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 107
destination. If you make a mistake, press [On Hook] or the {Clear Modes} key, and then try again. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". 97 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 108
want to send a fax document (ask them to switch to facsimile mode). ❒ For details about On Hook Mode Release Time, see "Facsimile Features", General Settings Guide. Reference p.76 "Using the Address Book to Specify Destinations" "Facsimile Features", General Settings - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 109
Report (Immediate Transmission) is printed, the result of a transmission with Manual Dial is not mentioned in the report. A Place the original, and again from step B. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". D When the line is connected and - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 110
Note ❒ When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the handset of the external telephone. You must first press the operation switch to turn on the machine. 1 Reference p.76 "Using the Address Book to Specify Destinations" 100 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 111
, and report. Important ❒ In the destination list, register senders, specify their e-mail addresses, and set the User Name as [Sender] in advance using "Address Book Management" in "System Settings". ❒ If user authentication is set, the user logged in is set as sender. The transmission result is - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 112
Transmission D Confirm the selected sender, and then press [OK]. 1 E To print the sender's name on the receiver's sheet, press [Stamp Sender Name] to highlight it. If you enable this function, the sender's name (user name) appears on the receiver's sheet, lists, and report. F To confirm the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 113
using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine. You can set whether to use tures menu. ❒ You can use Communication Result Report, etc. sender, you can count the number of uses by each user. ❒ To cancel the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 114
in a single operation. Important ❒ Documents can be sent to facsimiles that have the Personal Box function. ❒ A SUB Code cannot be used with Internet Fax. ❒ To use this function, set [SUB Code Transmission] to on. ❒ Obtain the SUB Code of the other party in advance. ❒ When sending a confidential - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 115
C Press [Option Setting]. D Press [SUB Code Transmission]. Advanced Features 1 E Press [OK] twice. The standby display appears. F Enter the fax number of a destination or an IP-Fax destination. G Press [Adv.Features]. H Make sure that [SUB Code] is selected. I Press [Transmission SUB Code]. 105 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 116
Press [OK]. M Press the {Start} key. If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 106 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 117
" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Setting SEP Codes for Reception Follow these Code you entered. This function enables the machine to utilize services that use the polling function or receive documents from multiple destinations. Important - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 118
Transmission B Press [Option Setting]. 1 C Press [SEP Code Reception]. D Press [OK] twice. The standby display appears. E Enter the fax number of a destination or an IP-Fax destination. F Press [Adv.Features]. G Make sure that [SEP Code] is selected. H Press [Reception SEP Code]. 108 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 119
using the number keys, and then press [OK]. K Press [OK]. L Press the {Start} key. Note ❒ Make sure the number of digits in the SEP Code matches the specification the SEP Code can be modified or deleted after selecting a destination using the Destination keys. ❒ The SEP Code is printed on lists and - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 120
Transmission Entering a password There are times you may want to use a password when receiving faxes by SEP Code Reception. 1 p.276 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide SEP Code RX Reserve Report This report is printed after SEP - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 121
menu. ❒ You can display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference p.201 "Journal" "Facsimile Features", General Settings Guide 111 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 122
. BFT018S Note ❒ When originals are placed into the ADF, you can cancel transmission sim- ply by removing them. While the Original Is Being Scanned Use this procedure to cancel a transmission while the originals are being scanned after the {Start} key has been pressed. A Press the {Clear/Stop} key - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 123
Canceling a Transmission Note ❒ Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted 1 Follow these steps to cancel a transmission while the Communicating indicator is lit. A Press the {Clear/Stop} key. BFT019S You can also cancel a - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 124
Transmission D Press [OK]. 1 To cancel another file, repeat steps B and D. To cancel stopping transmission, press [Cancel]. E Press [Exit]. The standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 125
this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in des- 1 tination or with the originals after storing. To cancel Memory Transmission, search for the file to - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 126
Transmission C Select the file you want to cancel. 1 If the desired file is not shown, press [U] or [T] to find it. There are cases when a destination may not be selected as the destination appears as "p", depending on the security settings. D Press [Stop Transmission]. E Press [OK]. To cancel - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 127
F Press [Exit] twice. Canceling a Transmission 1 The standby display appears. Note ❒ To delete some destinations from a broadcast, see "Deleting a Destination from a Simultaneous Broadcast". ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 128
Transmission Confirming a Transmission A Press [Change TX / Info]. 1 B Press [Check / Stop Transmission File]. C Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 129
D Press [Check / Change Settings]. Confirming a Transmission 1 E Confirm a transmission, and then press [Exit]. F Press [Exit] twice. The standby display appears. 119 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 130
. It helps you review the contents and the destinations of stored originals. Important ❒ If you use Parallel Memory Transmission, the Memory Storage Report is not printed. Note ❒ You can turn this bit 5) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 120 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 131
2. Other Transmission Features This section explains the features of [TX Mode], which you can use to apply transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 132
allows you to omit step B. ❒ You can cancel the transmission setup for Send Later. See "Canceling a Transmission". Reference p.112 "Canceling a Transmission" "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 133
Notice You can confirm sent e-mail documents were properly received using e-mail or the Journal. The receiver sends back a reception Important ❒ The Reception Notice feature is only available if the receiver supports MDN (Message Disposition Notification). A Place the original, and then - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 134
Features menu. ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. ❒ You cannot broadcast e-mail using Reception Notice. The documents are sent to the destinations in the order in which they were specified - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 135
[TX Mode]. E Specify a destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. Reference "Facsimile Features", General Settings - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 136
Other Transmission Features Confirming Transmission Results by E-mail Use this function to confirm the transmission results by sending an e-mail notification to the specified destination. Important 2 ❒ Register the e-mail address of the destination for e- - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 137
[TX Mode]. F Specify a destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. Reference "Facsimile Features", General Settings - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 138
Other Transmission Features Entering the Subject Allows you to enter a subject for the e-mail document you want to send. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Press [Subject]. D Enter the subject. 128 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 139
, and then press the {Start} key. Note ❒ For convenience, program frequently-used subjects in advance in "Pro- gram / Change / Delete User Text" in can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. ❒ For the maximum - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 140
Other Transmission Features Reference p.34 "E-mail Subject" p.153 "Received Images" p.276 "Maximum Values" "Entering Text", About This Machine "System Settings", General Settings Guide 2 "Facsimile Features", General Settings Guide 130 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 141
Entering the Text Entering the Text Allows you to enter the text for the e-mail document you want to send. Important ❒ Program text strings in advance in "Program / Change / Delete E-mail Mes- sage" in "System Settings". A Place the original, and then select the scan settings you require. 2 B - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 142
{Start} key. Note ❒ You cannot send text only without an original. ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. 2 Reference "System Settings", General Settings - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 143
You can also program other messages. Important ❒ While this function is in use, the third line of the Label Insertion is not printed. ❒ When there " in the Facsimile Features menu. See "Facsimile Features", General Settings Guide. A Place the originals, and then select the scan settings you require - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 144
can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.136 "Label Insertion" "Facsimile Features", General Settings Guide Auto Reduce When this function is turned on, if the receiver's paper is - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 145
Transmission Options Important ❒ If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. 2 A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 146
Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destina- 2 tions in the Address Book, and also set "Label Insertion" to on when - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 147
Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B and step C. ❒ To print a standard message that menu. Reference p.133 "Standard Message Stamp" "Facsimile Features", General Settings Guide 137 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 148
] twice. F Specify the destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B and step C. 138 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 149
Transmission Options Reference "Facsimile Features", General Settings Guide SUB Code Transmission Enable this function to perform SUB Code Transmission. Important 2 ❒ This function is not available with Internet Fax. ❒ To perform SUB Code Transmission, a - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 150
You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B and step C. 2 Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide SEP Code Reception - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 151
the destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.107 "Setting SEP Codes for Reception" p.266 "Programs" "Facsimile Features - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 152
"First Name" and "Second Name". For example, if you store your department name in one and your organization 2 name in the other, you could use the first when sending internal faxes and the second for external faxes. Important ❒ In the USA, the Fax Header must contain the telephone number of - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 153
the second header name, contact 2 your service representative. ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit See "Facsimile Features", General Settings Guide. Reference "Facsimile Features", General Settings - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 154
Other Transmission Features 2 144 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 155
or higher, in which cases the machine switches to Memory Reception. ❒ If the Substitute Reception is used, a fax document is not printed: it is stored in memory. ❒ This machine supports Standard, Detail, Fine (with the optional expansion memory), and Super Fine (with the optional expansion memory - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 156
way, a Power Failure Report is automatically printed when the operation switch is turned on. Use this report to identify lost documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ The machine might not be able to receive large numbers of documents or documents with - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 157
Types of Reception Reference "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 158
Misfeeds", Troubleshooting. Add paper. For details about adding paper, see "Adding Paper, Toner and Staples", Troubleshooting. Replace the toner cartridge. For details about replacing the toner cartridge, see "Adding Paper, Toner and Staples", Troubleshooting. Call your service representative - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 159
all the documents stored in memory are deleted. In this case, the Journal can be used to identify the senders of the deleted docu- ments, so you can ask them "Facsimile Features", General Settings Guide "Adding Paper, Toner and Staples", Troubleshooting "Clearing Misfeeds", Troubleshooting 149 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 160
. You cannot change the reception mode when a line other than the standard G3 line (G3-2 or G3-3) is used. 3 Note ❒ An external telephone is required to use this machine as a telephone. Manual Reception When a telephone call comes in, the machine rings. If the call is a fax document, you must - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 161
Reception Modes Switching the Reception Mode You can switch reception modes using Reception Settings in the Facsimile Features menu. If you program a Quick Operation key The standby display appears. To cancel the selection, press [Cancel]. Reference "Facsimile Features", General Settings Guide 151 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 162
are two methods of receiving e-mail: Auto E-mail Reception and Manual E-mail Reception. Important ❒ E-mail with attachments other than TIFF Settings Guide Auto E-mail Reception When this function is turned on, the machine periodically checks the e-mail server for incoming e-mail and downloads it - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 163
by accessing the e-mail server manually. Important ❒ Program the Manual E-mail RX function to a Quick Operation key beforehand. A Press [Manual E-mail RX]. 3 The machine Guide Received Images Here is an example of an Internet Fax document sent from this machine and received on a computer using the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 164
other functions. ❒ The display format of the subject varies according to Stamp Sender Name and other settings. Reference p.34 "E-mail Subject" "System Settings", General Settings Guide 154 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 165
section describes how to route received documents using SUB Codes. Important ❒ Documents cannot be routed to folders using this function. 3 Routing received documents machine, regardless of manufacturer. Reference "System Settings", General Settings Guide "Facsimile Features", General Settings - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 166
, regardless of manufacturer. Reference "Facsimile Features", General Settings Guide SUB Code Transfer Report You can check the results of You can select whether the SUB Code Transfer Report be automatically print- ed using the User Parameters (switch 04, bit 1) in the Facsimile Features menu. - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 167
folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders. For details, see "Facsimile Features", General Settings Guide. ❒ For the maximum number of destinations you can program in a group, see "Maximum Values". 157 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 168
Reception Reference p.276 "Maximum Values" "Facsimile Features", General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent by Internet Fax using SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. 3 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 169
Reception Functions Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. 3 ALT006S Important ❒ Before routing e-mail received via SMTP, you first must set "SMTP RX File Delivery Settings" to "On" in the Facsimile Features menu. ❒ Depending on security - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 170
of destinations you can program in a group, see "Maximum Values". Reference p.276 "Maximum Values" "Facsimile Features", General Settings Guide JBIG Reception If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 171
the volume to the mini- mum level). Reference "Facsimile Features", General Settings Guide Checkered Mark When this function is turned on, a Checkered Mark is printed function on or off using Checkered Mark in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 161 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 172
❒ You can enable or disable this function using Center Mark in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide Reception Time You can have the date, need this function, contact your service representative. Reference "Facsimile Features", General Settings Guide 162 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 173
Printing Options Two-Sided Printing You can have a received document printed on both sides of a sheet. Important 3 ❒ To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 174
Reception Note ❒ You can turn this function on or off using 2 Sided Print in the Facsimile Fea- tures menu. ❒ may be unavailable for this printing option. 3 Reference "Facsimile Features", General Settings Guide 180-degree rotation printing When printing on both sides of the paper, this machine - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 175
is 10. ❒ You can turn this function on or off using Reception File Print Quantity in the Facsimile Features menu. ❒ The machine will use Memory Reception for Multi-copy Reception. Reference "Facsimile Features", General Settings Guide 3 Image Rotation If you have set paper in the standard tray - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 176
document if the document length is 20 mm (0.79") or longer than the paper used. The document is reduced if it is less than 20 mm (0.79"). When a is duplicated on the top of the second sheet. Note ❒ Your service representative can customize this function with the following settings: • Reduction • - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 177
10, bit 3) in the Facsimile Features menu. ❒ When this function is used, the printing quality may not be as good as usual. Reference p.166 Separation and Length Reduction" "Facsimile Features", General Settings Guide TSI Print (Transmitting Subscriber Identification Print) Usually the sender - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 178
" p.166 "Page Separation and Length Reduction" p.167 "Page Reduction" "Facsimile Features", General Settings Guide Setting priority trays With the same size of paper loaded into multiple trays, you can make the machine use one tray for one function and another tray for another function. For example - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 179
manually, the printer does not resume printing. Perform the operation from the beginning again. Reference "Facsimile Features", General Settings Guide Special Reception Function" in "Initial Set Up". Important ❒ When using this function, documents are not stacked in page number order because the machine - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 180
you use this function, Image Rotation and 180-degree rotating printing are not possible. Reference "Facsimile Features", General Settings Guide Where faxes onto different trays. Important ❒ The optional 3,000Sheet-50Sheet Staple Finisher or the optional booklet fin- isher is required. ❒ The optional - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 181
Staple Finisher or the optional booklet finisher is required. ❒ The optional finisher or shift sort tray unit is required. When the optional finisher unit is selected for fax output, you can use , bit 0) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 171 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 182
Reception 3 172 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 183
4. Changing/Confirming Communication Information This section explains the features of [Change TX / Info], which you can use to confirm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the {Start} key (after - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 184
Changing/Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. A Press [Change TX / Info]. 4 B - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 185
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change] for the destination you want to delete. 4 F Press the {Clear/Stop} key to delete the destination, and then press [OK]. BFT019S Pressing the {Clear/Stop} key deletes by single digits the fax number or IP- - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 186
Changing/Confirming Communication Information Adding a Destination You can add a destination for broadcasting. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file to which you want to add a destination. 176 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 187
in Memory E Press [Add Destination]. 4 F Specify the destination using the number keys or Destination keys, and then press [OK]. switch the type of transmission to Internet Fax by pressing [Internet Fax]. Then, press [Manual Entry] and enter the e-mail address. You can also program a SUB Code or - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 188
Changing/Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. A Press [Change TX / Info]. 4 B Press [ - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 189
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change TX Time]. 4 F Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 190
Changing/Confirming Communication Information Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select a file whose SMTP server setting you want to change. 180 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 191
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change]. 4 F Press [SMTP]. G Select [Yes] or [No], and then press [OK]. 181 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 192
Changing/Confirming Communication Information H Press [OK]. I Press [Exit]. 4 Repeat from step C to change the SMTP server settings of other recipients. J Press [Exit] twice. The standby display appears. 182 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 193
a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file you want to print. If multiple - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 194
Changing/Confirming Communication Information D Press [Print]. If you want two-sided printing, press [Print on 2 Sides]. 4 To cancel printing, press [Cancel]. The display returns to that of step C. E Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 195
list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Press [Print List]. To cancel printing before pressing the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 196
set whether or not to display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference 4 "Facsimile Features", General Settings Guide 186 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 197
Resending a File Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. Important ❒ Set "Store documents in memory that could not be transmitted" to "On" in User Parameters (switch 24, bit - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 198
or 72 hours, depending on the setting you make in User Parameters (switch 24, bit 1) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 188 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 199
Checking the Transmission Result (Transmission File Status) Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. A Press [Change TX / Info]. 4 B Select - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 200
You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit step A. ❒ When documents are transmitted from p.276 "Maximum Values" "Facsimile Features", General Settings Guide Confirming by Report Print reports for confirmation. ❖ Memory - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 201
destination list. ❒ If you send fax documents from a computer, use LAN-Fax Driver to specify whether or not the LAN-Fax Result Report is Guide "Registering Addresses and Users for Facsimile/Scanner", General Settings Guide Confirming by Report and E-mail You can confirm transmission results using - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 202
machine. (However, this does not mean the e-mail was delivered.) Reference p.193 "Communication Failure Report" "Facsimile Features", General Settings Guide Immediate TX Result Report (Immediate Transmission) If you turn this report on, a report is printed after every Immediate Transmission so you - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 203
of pages sent successfully. Reference "Facsimile Features", General Settings Guide 4 Communication Failure Report This report is printed when a is set up to print a Communication Result Report, this report is not printed. Use it to keep a record of failed transmissions so you can send them again. - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 204
Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. A Press [Change TX / Info]. 4 B Press [Reception File Status]. C - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 205
can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit step A. Reference 4 p.276 "Maximum Values" "Facsimile Features", General Settings Guide Confirming by Report Print a report to confirm reception results. Journal Print the Journal - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 206
of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: "All", "Print per File can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit the step where you press [Change Guide 196 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 207
All Prints the results of communications in the order made. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [All]. D Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. E Press [Exit] twice. The standby - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 208
Changing/Confirming Communication Information Print per File No. Prints only the results of communications specified by file number. A Press [Change TX / Info]. 4 B Press [Print Journal]. C Select [Print per File No.]. D Enter a 4-digit file number. If you make a mistake, press [Clear] or the {Clear - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 209
Print per User Prints the results of communications by individual senders. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [Print per User]. D Select a user. Press [Cancel] if the user is not registered. The display returns to that of step C. E Press [OK] after - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 210
Changing/Confirming Communication Information F Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. G Press [Exit] twice. The standby display appears. 4 200 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 211
Journal This section explains the items printed in the Journal. Print Journal 4 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 212
programmed in this machine. (However, this does not mean the e-mail was delivered.) When using LANFax, the results of communication from a computer to this machine are shown. Error: A prioritize a fax number or name programmed in the destination list, contact your service representative. 202 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 213
Print Journal Transmitting Journal by E-mail Use this function to send the Journal to the administrator of a Journal sent by e-mail begins with "Journal". Reference "Facsimile Features", General Settings Guide Journal by e-mail If the setting is made so that the Journal is transmitted as e-mail - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 214
documents. 4 Important ❒ To use this function, the optional printer/scanner unit must be installed. ❒ using a Web Image Monitor or DeskTopBinder. Reference p.258 "Viewing Fax Information Using a Web Browser" p.276 "Maximum Values" "Facsimile Features", General Settings Guide DeskTopBinder's manuals - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 215
and stored documents. ❒ You cannot print and delete received documents using the Document Server function. ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step A. ❒ You - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 216
Changing/Confirming Communication Information Reference p.276 "Maximum Values" "Facsimile Features", General Settings Guide Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk. A Press [Change TX / Info]. 4 B Press [Print / Delete Stored - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 217
Power Failure Report is printed so you can confirm which documents have been deleted. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. A Confirm that the Confidential File indicator is blinking. BFT017S B Press [Change TX / Info]. C Press [Print Memory Lock - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 218
for this function. Using the key allows you to omit step B. ❒ If you print a Memory Lock File, it is deleted. Reference p.204 "Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File)" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 219
Power Failure Report is printed so you can confirm which documents have been deleted. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ Documents delivered to registered destinations are deleted from Personal Boxes. Note ❒ If a receiver is not assigned, you - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 220
Changing/Confirming Communication Information Printing Personal Box Documents Follow these steps to print a document received into a Personal Box. A Make sure that the Confidential File indicator is lit. 4 BFT017S B Press [Change TX / Info]. C Press [Print Personal Box File]. D Select the box with - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 221
. ❒ The passwords for Personal Boxes can be programmed under "Box Setting" in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide Confidential File Report You can check whether a document was received to a Personal Box. Note ❒ You can turn this function on or off - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 222
in advance. A password can be set in "Box Setting" in the Facsimile Features menu. Reference p.213 "Storing Documents in Information Boxes" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 223
Information Boxes Storing Documents in Information Boxes Follow these steps to store a document in an Information Box. A Press [Change TX / Info]. 4 B Press [Store / Delete / Print Information Box File]. C Select the box in which you want to store the file. When there are pre-programmed files, a - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 224
Changing/Confirming Communication Information E Place the original, and then select the scan settings you require. You can also select the following settings: • Original Orientation 4 • Original Settings F Press the {Start} key. The machine starts to scan the original. To stop scanning, press - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 225
Information Boxes Printing Information Box Documents Follow these steps to print a document stored in an Information Box. A Press [Change TX / Info]. 4 B Press [Store / Delete / Print Information Box File]. C Press [Print]. D Select the box that contains the stored file you want to print. You - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 226
Changing/Confirming Communication Information F Press the {Start} key. If you want two-sided printing, press [Print on 2 Sides] before pressing the {Start} key. To stop printing before pressing the {Start} key, press [Cancel]. The display re- turns to that of step D. To stop printing after pressing - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 227
Information Boxes E If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of 4 step D. F - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 228
Changing/Confirming Communication Information 4 218 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 229
as you want, just by selecting it. • Storing a document does not use facsimile memory. You can send and print multiple stored documents as a single also send them with scanned originals at the same time. Follow the instructions under [Select Stored File] when sending or printing stored documents. - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 230
changed using the Web Image Monitor. ❒ Using the DeskTopBinder or Web Image Monitor, documents you stored in the Document Server can be downloaded and scanner function) Reference p.276 "Maximum Values" "Utilizing Stored Documents", About This Machine "System Settings", General Settings Guide - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 231
Sending a Stored File A Place the original, and then select the scan settings you require. Set "Original Orientation" correctly. If you do not, the top/bottom orientation of the original will not be displayed correctly in the preview. B Press [Store File]. C Select [Send & Store] or [Store Only]. - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 232
Reference p.38 "Setting the Original Orientation" "System Settings", General Settings Guide Programming a user name A Press [User Name]. 5 B Press the non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 233
Reference "Entering Text", About This Machine Setting a file name A Press [File Name]. Sending a Stored File B Enter the file name. 5 C Press [OK]. Reference "Entering Text", About This Machine Setting a password A Press [Password]. 223 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 234
. You can program a password for this function. You can change the user names, file names, and passwords of stored documents. ❒ You cannot use the following transmission methods: • Immediate Transmission • Parallel Memory Transmission • On Hook Dial • Manual Dial A Press [Select Stored File]. 224 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 235
B Select the documents to be sent. Sending a Stored File When multiple documents are selected, they are sent in the order of selection. • Press [Queue] to arrange the order of the documents to be sent. • Press [File Name] to place the documents in alphabetical order. • Press [User Name] to - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 236
send only documents saved with the facsimile function in the Document Server. You cannot send documents stored in the Document Server using the copy, printer, or scanner functions. ❒ The specified documents are sent with the scan settings made when they were stored. ❒ To see details of the selected - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 237
[User Name] A Select [User Name]. 5 B Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name. Forward matching is used when searching for a user name. C Select the file to be sent. 227 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 238
Specifying documents by [File Name] A Select [File Name]. B Enter the name of the document to be sent, and then press [OK]. 5 Forward matching is used when searching for a file name. C Select the file to be sent. Displaying a preview A Select the document you want to send. Press the Thumbnail key to - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 239
the Mixed Original Sizes function, the displayed size might differ from the actual size for pages after the first page. Printing Stored Documents Use this function to print documents stored in the Document Server. Important ❒ When [Print 1st Page] is selected, originals larger than A4 size are - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 240
Storing a Document B Select the document to be printed. Press the Thumbnail key to switch the screen to thumbnail display. C If you select a document with a password, enter the password, and then press [OK]. 5 If the document does not have a password, proceed to step D. D Press [Print File] or [ - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 241
of the original. ❒ You can specify and print multiple documents at one time. ❒ For the maximum number of stored documents you can print at a time using [Print 1st Page], see "Maximum Values". ❒ For the maximum number of stored pages you can print at a time, see "Maximum Values". Reference p.276 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 242
Storing a Document C If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step D. D Change the desired information of the stored document. Press the keys for the items you want to change. 5 E Press [ - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 243
[OK]. Press the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the user code. Note ❒ Depending on the security settings, [Change Access Priv.] might - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 244
Storing a Document Changing the file name A Press [Change File Name]. B Press [Backspace] or [Delete All], and then re-enter the file name. 5 C Press [OK]. Reference "Entering Text" About This Machine Changing the password A Press [Change Password]. 234 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 245
Sending a Stored File B Enter a new password using the number keys, and then press [OK]. C Enter the password again, and then press [OK]. 5 Deleting a Stored Document Use this function to delete stored documents. A Press [Select Stored File]. 235 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 246
Storing a Document B Press [Manage / Delete File]. C Select the document you want to delete. 5 You can also delete multiple documents at once. D Enter a password using the number keys, and then press [OK]. E Press [Delete File]. F Press [Yes]. If you do not want to delete the document, press [No]. G - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 247
make the necessary network settings, and then install the LAN-Fax Driver and the related utilities on your computer. ALT007S Important ❒ To use this function, the optional printer/scanner unit must be installed. ❒ Errors occurring when the machine is used as a LAN-Fax will not be dis- played on the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 248
", General Settings Guide "System Settings", General Settings Guide "Preparing the Machine", Printer Reference Using the Software This section provides information about LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor. LAN-Fax Driver This driver allows you to use LAN-Fax functions - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 249
2000/XP/Vista Microsoft Windows Server 2003/2003 R2 Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM. LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor can be installed by Auto Run. Important ❒ If - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 250
is Windows 2000/XP/Vista or Windows Server 2003/2003 R2, installing a printer driver using Auto Run requires Administrator permissions. When you install LAN-Fax Driver using Auto Run, log on using an account that has Administrator permissions. Installing Individual Applications You need to install - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 251
Properties This section explains how to set properties required for using the LAN-Fax Driver. Note ❒ If your operating system is Windows 2000/XP/Vista, or Windows Server 2003/2003 R2, log on using an account that has Administrator rights. Setting print properties This section explains how to - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 252
The [Accessories] tab contains the following items besides option configuration items. • Prohibit manual destination entry Check this option to inhibit direct destination specification. • Enable E-mail Check this when using Internet Fax with the LAN-Fax function. • IP-Fax Check this option when - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 253
want to send or create a new document, and then perform the following procedure. For details, see LAN-Fax Driver's Help. Important ❒ When using SmartDeviceMonitor for Client, you cannot send documents to this machine using more than one LAN-Fax at the same time. A On the [File] menu, click [Print - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 254
destination list to specify a destination, you must insert the machine's address book data into the destination table of the LAN-Fax Driver. See "Using the Machine's Address Book Data in the Destination List of the LAN-Fax". 6 A Click the [Address Book] or [Specify Destination] tab. The [Address - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 255
Sending Fax Documents from Computers Specifying a destination using Address Book Important ❒ In order to use this method, you need to register destinations in the address list using Address Book. ❒ To use device address data as the LAN-Fax Driver destination table, you must convert the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 256
in step B, as follows: • If you selected [Fax], select a line or a protocol in the [Line:] list. • If you selected [E-mail], select the [Do not use SMTP server] check box if you want to bypass the SMTP server. E Click [Set as Destination]. The entered destination is added and appears in the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 257
You can specify the following transmission options when sending a fax. For details about transmission options, see the LAN-Fax Driver's Help. • Sending at specific time • Print Fax Header • Attach a Cover Sheet • 2 sided printing • Preview • Save as file • Document Server To send a fax document - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 258
Save as file] check box. C Click [Save to...]. D Select a folder on the folder tree. E Select a method of file naming. To enter a file name manually, select the [Specify file name when saving] check box. To have the file assigned a name and saved automatically, select the [Automatically create a new - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 259
] tab appears. B Select the [Send to Document Server] check box, and then enter a user name, file name, and password. 6 Checking Transmission Using LAN-Fax Driver From "SmartDeviceMonitor for Admin", "SmartDeviceMonitor for Client", or Web Image Monitor, you can check information about files sent - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 260
by e-mail. When you have done [Send] or [Send & Print] using the LAN-Fax, and when the communication was successful, it transmits e-mail of and the LAN-Fax Result Report is printed. See "System Settings", General Settings Guide for the e-mail settings, and see "LAN-Fax Result Report" for the LAN- - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 261
or [Send & Print] with the LAN-Fax Driver, and when the E-mail TX Result Report has not Guide 6 Printing and Saving You can print documents created using Windows the machine keeps document data in memory if print fails due to problems such as a paper shortage or paper jams. Make this setting with - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 262
248 "Saving as files" "Facsimile Features", General Settings Guide Editing Address Book You can program and edit destinations in the address list using the Address Book. For details about the Address Book, see the LAN-Fax Driver's Help. Note ❒ You can use files created in CSV format as Address Book - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 263
to the Address Book, select the [Use device address] check box, then enter G3 PABX Auto, or I-G3. However, this machine does not support G4. ❒ For [Protocol:] under [IP-Fax address:], select [H.323 [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 264
the Address Book's information registered on this machine as a CSV file that you can save on a computer. Saved CSV files can be used as the LAN-Fax Driver destination table. Note ❒ When destinations registered in groups by this machine are inserted into Ad- dress Book, each person's destination is - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 265
you to edit the format for fax cover sheets. Important ❒ It is necessary to create a cover sheet file before attaching a cover sheet to fax document using LAN-Fax Driver. Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 266
want to change only destination information, omit this step and proceed to step E. E Select the type of information from [To:]. You can select [Use Address Book], [To Whom It May Concern], [Edit Names], or 6 [(None)]. Selecting [Edit Names] allows you to enter company, department, and contact - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 267
for Admin Help. Reference "Monitoring and Configuring the Printer", Network Guide LAN-Fax Operation Messages This section explains typical operation error messages displayed on the computer when using the LAN-Fax Driver, and solutions to those messages. Message Causes and Solutions 6 The - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 268
"Store" as the "Reception File Setting" in the Facsimile Features menu. 6 ❒ You can also check and manage the documents using DeskTopBinder. Reference "Monitoring and Configuring the Printer", Network Guide "Facsimile Features", General Settings Guide DeskTopBinder's manual and Help 258 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 269
documents appears. If the programmed user code was deleted using the Address Book Manage- ment function under System Settings, Download]. Acrobat Reader starts and the selected document is displayed. Note ❒ If your computer cannot be connected to Web Image Monitor, see Network Guide. ❒ To download - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 270
. For more informa- 6 tion, see Help on the Web Image Monitor. G Click [OK]. The display returns to that of step E. Deleting fax information using a Web browser A Start a Web browser. B Enter the machine's IPv4 address in the [Address] field. C Click [Fax Received File] in the left pane. The - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 271
received e-mail overwrite the existing information. Reference p.35 "T.37 Full Mode" To edit machine properties already programmed 6 Follow these steps to use Web Image Monitor to edit information about the destination machine registered in the Address Book. A Start the Web browser. B Enter the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 272
Fax via Computer To add new receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 273
on or downloaded to a computer using the network delivery server ScanRouter delivery software. This is a useful function, enabling instructions. ❒ For information about DeskTopBinder, see DeskTopBinder's manual and Help. Reference "System Settings", General Settings Guide DeskTopBinder's manual - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 274
Fax via Computer 6 264 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 275
you can check the number of received documents using "RX Print Standby File(s)". Reference p.7 "Reading the Display Panel and Using Keys" p.209 "Personal Boxes" p.212 "Information Boxes" "Facsimile Features", General Settings Guide "When the Machine Dose Not Operate As Wanted", Troubleshooting 265 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 276
key. Registering and Changing Keystroke Programs The following procedure can be used to program a new Keystroke Program or overwrite an old one. Type, Resolution, Scan Size, Mixed Original Sizes, Auto Density, Manual Density, Original Orientation, Original Settings, Select Line, SUB/SID/ - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 277
All], and then try again. You should register the program name. To cancel a program, press [Cancel]. The display returns to that of step E. Note ❒ Use the same procedure to register and change programs. In step E, select the program number you want to change. ❒ For the maximum number of Keystroke - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 278
Reference p.121 "Sending at a Specific Time (Send Later)" p.276 "Maximum Values" "Entering Text", About This Machine Registering a priority function using a program Set the functions registered in cannot be registered as priority functions. Reference "Facsimile Features", General Settings Guide 268 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 279
Programs Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. BFT020S C Press [Change Name]. 7 D Select the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 280
Appendix Deleting a Program Follow these steps to delete an unnecessary program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. BFT020S C Press [Delete]. 7 D Select the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 281
are recalled. E Press the {Start} key. The machine starts to scan the original. Then, transmission starts with the recalled transmission settings. Note ❒ Using the program causes the previous settings to be cleared. ❒ If you have no programmed destinations or scan settings as programs, se- lect the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 282
Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative. Reference p.276 "Maximum Values" Extra G3 Interface Unit This option provides one extra G3 line connection. A maximum of two G3 interface - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 283
Specifications Specifications ❖ Fax Transmission and Reception Standard G3 Resolution G3: 8 × 3.85 mm/11" × 47" Maximum scanning size 297 × 1200 mm/11" × 47" Print process Printing on standard paper using a laser Transmission speed G3: 33,600 / 31,200 / 28,800 / 26,400 / 24,000 / 21,600 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 284
Appendix IP-Fax transmission function IP-Fax reception function Specify an IPv4 address and send faxes to an IP-Fax compatible fax through a network. Also capable of sending faxes to a G3 fax connected to a telephone line via a VoIP gateway. Receive faxes sent from an IP-Fax compatible fax through - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 285
Destination Machines This machine can communicate with Internet Fax machines that satisfy the following specification requirements. When communicating with full mode compatible machines, you can take advantage of higher specifications for coding, original size, and resolution. For details about the - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 286
memory 400 for Memory Transmission Number of pages you can store in memory (using Approx. 320 A4 Standard ) Number of destinations you Fax 400 400 Driver that the machine can retain as files to be sent Number of destinations you can register into a 500 500 Keystroke Program - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 287
Server using the facsimile function 2,000 Number of pages per document you can store in 1,000 1,000 the Document Server 7 Number of pages you can store in the Document Approx. 9,000 Approx. 9,000 Server (in total - copy function, facsimile func- tion, printer function, and scanner function - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 288
INDEX 180-degree rotation printing, 164 1st Sheet, 39 2nd Sheet, 39 2 Sided Original Transmission, 192 Checking the storage result, 120 Checking the transmission result, 189 Checking transmission using LAN-Fax Driver, 249 Check Modes, 26 Check / Stop Transmission File, 115, 173 Clear Modes key - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 289
Combined Auto and Manual Density, 58 Communicating indicator, 113 Communication Failure 70 Entering an IP-Fax destination, 67 Entering a pause, 65 Entering a tone, 66 Entering numbers using the number keys, 64 Expansion memory, 272 External telephone, 99 Extra G3 interface unit, 272 F Facsimile - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 290
Important Safety Instructions, 4 Sheet Editor, 239, 255 LAN-Fax Driver, 237, 238 LAN-Fax operation messages using SmartDeviceMonitor for Admin, 257 Manual Density, 58 Manual Dial, 99 Manual e-mail reception, 153 Manual E-mail RX, 153 Manual Entry, 67, 70, 222, 227 Manual Reception, 150 Manuals - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 291
Printing a file received with Memory Lock, 207 Printing a list of files in memory, 185 Printing and saving, 251 Printing fax information using a Web browser, 260 Printing Information Box documents, 215 Printing on both sides, 163 Printing options, 161 Printing Personal Box documents, 210 Printing - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 292
mail destination as a BCC, 125 Setting LAN-Fax Driver properties, 241 Setting print properties, 241 Setting priority Specifications, 273 Specifying a destination, 64 Specifying a destination by directly entering, 246 Specifying a destination using Address Book, 245 Specifying a destination using - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 293
, 121, 123, 125, 126, 128, 131 Types of reception, 145 U User Name, 222 User Text, 128 User Tools/Counter key, 10 Using a program, 271 Using the Address Book to specify destinations, 76 Using the Document Server, 219 Using the machine's Address Book data in the destination list of the LAN-Fax, 254 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 294
284 EN USA B819-7603 - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 295
Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks - Ricoh Aficio MP 8000 S/P | Facsimile Reference - Page 296
FAX Option Type 7500 Operating Instructions Facsimile Reference EN USA B819-7603
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FAX Option Type 7500
Operating Instructions
Facsimile Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Transmission
Other Transmission Features
Reception
Changing/Confirming Communication Information
Storing a Document
Fax via Computer
Appendix
1
2
3
4
5
6
7