Ricoh Aficio MP 8000 S/P Scanner Reference

Ricoh Aficio MP 8000 S/P Manual

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  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 1
    /Scanner Unit Type 8000 Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files to Folders 3 Storing Files Using the Scanner Function 4 Delivering Scan Files 5 Scanning Originals with the Network TWAIN Scanner 6 Various Scan Settings 7 Appendix Read this manual
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    Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change
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    the CD-ROMs provided. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables. ❖ Copy/ Document Server Reference Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to
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    Change the user name and password of the administrator using Web Image Web site or consult an authorized dealer. ❖ Other manuals • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific
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    This Machine i How to Read This Manual 1 Symbols ...1 About the Scanner Functions 2 Display Panel...3 Simplified Display...3 Confirmation Displays 4 Scanner Features 8 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail 11 Outline of Sending Scan Files by E-mail 11 Preparation
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    Before Storing Files 63 Outline of File Storage under the Scanner Function 63 Basic Operation for Storing Scan Files 65 Specifying File Information for a Stored File 67 Specifying a User Name 67 Specifying a File Name 68 Specifying a Password 69 Displaying the List of Stored Files 70 List of
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    Storage and Delivery 102 5. Scanning Originals with the Network TWAIN Scanner Before Using the Network TWAIN Scanner 103 Outline of the Network TWAIN Scanner 104 Preparing to Use the Network TWAIN Scanner 105 Installing the TWAIN Driver from the Supplied CD-ROM 106 Basic Network TWAIN
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    Scanner 144 Setting Original Orientation on the TWAIN Scanner 144 When Scanning Originals of Mixed Sizes Using TWAIN Scanner .........148 When Using as a TWAIN Scanner 149 Relationship between File Type Specified for 153 Quick Install...153 TWAIN Driver ...153 DeskTopBinder Lite 154 Values
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    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where
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    Use the TWAIN driver to specify the machine where originals will be scanned from a client computer. For details, see chapter 5 "Scanning Originals with the Network TWAIN Scanner". ❖ Storing files You can store scan files on the machine's hard disc. Stored files can be sent later. For details, see
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    , Preview, and Transmission File Status. You can find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Network Delivery
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    screen. Use the Check Modes screen to check scanning and transmission settings. Pressing [Check Modes] switches the screen from the initial scanner screen to the Check Modes screen. ❖ Check Modes 1. Original Displays Scan Settings, Original Feed Type, and other scanning settings. 2. Transmission
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    Preview This section explains items that are displayed and how to display the Preview screen. Use the Preview screen to check that of originals have been scanned correctly. You can display the Preview screen when sending files by e-mail or Scan to Folder, delivering files, or simultaneously sending
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    Transmission File Status This section explains items that are displayed and how to display the Transmission File Status screen. Use the Transmission File Status screen to check e-mail transmission, Scan to Folder, and delivery results. Press [Scanned Files Status] to display the Transmission File
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    a file whose status is [Waiting...], and then press [Stop TX]. 8. [Print List] Press to print transmission results. Note ❒ You cannot check scanner function transmission results by pressing [Job List] at the bottom of the screen. To check transmission results, press [Scanned Files Status], and then
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    Scanner Features settings. To display the Scanner Features screen, press the {User Tools / Counter} key. For detailed setting method, see General Settings Guide set [Delivery Option] to [On]. Search Destination Specify the default search destination list from the machine's address book or the LDAP
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    as the title, date, and administrator's name is sent. Set the number of digits in serial numbers used for single-page file names. Sets the default for whether to attach a file or send URL Link when sending stored files by e-mail. ❖ Initial Settings Items Menu Protect Description Set the
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    10
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    file can be attached to an e-mail and sent to a mail server. 2. SMTP server You need to have an access to an e-mail server that supports SMTP (Simple Mail Transfer Protocol), to send scan files by email. However, it is not essential to have an e-mail server inside the LAN where
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    Guide. For details about registering addresses in the address book, see Help of respective applications. ❒ Depending on the machine type, you may not be able to use the machine when it is updating the address book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes
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    the screen also when sending the same files by both e-mail and Scan to Folder. 3. E-mail icon Indicates that the E-mail screen is displayed. 4. [Manual Entry] To specify destinations not registered in the address book, press this key, and then enter the e-mail addresses using the soft keyboard that
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    by e-mail. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. B If the network delivery scanner screen or Scan to Folder screen appears, switch to the E-mail screen. For details, see "Switching to the E-mail Screen". C Place originals. D If
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    you can specify the administrator's e-mail address as the default sender name. This lets you send e-mail without entering anything for [Sender Name]. For details, see General Settings Guide. ❒ Depending on the security setting, the logged-on user may be specified as [Sender Name]. ❒ To use Message
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    Sending Scan Files by E-mail Reference p.17 "Switching to the E-mail Screen" p.109 "Various Scan Settings" 1 p.120 "Adjusting Image Density" p.121 "Setting of Original Feed Type" p.131 "Setting File Type and File Name" p.18 "Specifying E-mail Destinations" p.32 "Specifying the E-mail
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    the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E- 1 mail screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: A Press [Delivery Dest.]. The E-mail screen or Scan to Folder screen appears
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    book. Important ❒ To use this function, you must register the destinations in [System Settings] in advance. For details, see General Settings Guide. You can use the following methods to select destinations registered in the machine's address book: • Select a destination from the list • Select
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    Specifying E-mail Destinations If the target destination does not appear, take one of the following steps: • Display the destination by selecting its initial letter from the title • Display the destination by pressing [U] or [T] Note 1 ❒ Depending on the security setting, some destinations may
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    Sending Scan Files by E-mail Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destina- tion and select it. 1 A Press [Search Dest.]. B To search by destination name, press [Name]. To search by e-
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    ], such as [Name], [E-mail Ad- 1 dress], and [Folder Name], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒ By
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    soft keyboard appears so you can enter the e-mail address. B Enter the e-mail address. C Press [OK]. Note ❒ Depending on the security settings, [Manual Entry] may not be displayed. ❒ To change a registered destination e-mail address, press [Edit] to the left of the destination field to display the
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    and [LDAP Search] must be set to [On]. For details, see General Settings Guide. A Press [Search Dest.]. B Select the LDAP server that appears next to selected server, the authentication screen appears. To authenticate, enter the user name and password. C To search by name, press [Name]. To search
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    in [Advanced Search] are registered in the LDAP server. [Search Options] can be registered in [System Settings]. For details, see General Settings Guide. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒ If
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    or characters are targeted. For example, to search for "ABC", enter "D". • [Fuzzy Search]: a vague search (The function of this vague search depends on the system supported by the LDAP server.) Reference p.156 "Sending E-mail" 25
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    and then specify the name and other information to be regis- tered. For details about specifying the information to be registered, see General Settings Guide. D Press [OK]. Note ❒ Depending on the security setting, [Prg. Dest.] may not appear. In such case, you cannot complete the registration. ❒ To
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    's e-mail address as the default sender name. This lets you send e-mail without entering anything for [Sender Name]. For detail, see General Settings Guide. ❒ Depending on the security setting, the logged-on user may be specified as [Sender Name]. ❒ When a protection code has been set, a screen
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    Sending Scan Files by E-mail Using a Registration Number to Specify a Sender Name Select the sender from the destination list according to the registration number. 1 A Press [Sender Name]. B Press [Registration No.]. C Using the number keys, enter the five-digit registration number assigned to
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    This section explains how to select the sender by searching the machine's ad- dress book. A Press [Sender Name]. 1 B Press [Search]. C To search by user name, press [Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard appears. You can also search by combining [Name] and
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    Search], such as [Name], [E-mail Address], and [Folder Name], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected sender. ❒ By pressing [Advanced Search], the following criteria appear: • [Beginning
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    Specifying the E-mail Subject Specifying the E-mail Subject This section explains how to specify the e-mail subject. A Press [Subject]. 1 The soft keyboard appears. B Enter the subject. C Press [OK]. 31
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    Sending Scan Files by E-mail Specifying the E-mail Message This section explains how to specify the e-mail message. 1 The message can be created in the following ways: • Select the e-mail message from the list • Enter the message directly Selecting a Message from the List You can select a
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    Manual Entry of a Message You can enter the message manually. A Press [Text]. Specifying the E-mail Message 1 B Press [Manual Entry]. The soft keyboard appears so you can enter the message. C Enter the message. D Press [OK] twice. 33
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    send it by e-mail. A Press [Store File]. B Make sure [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Store File". D Press [OK]. E Specify the setting for sending the file by e-mail
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    setting in [Scanner Features]. For details, see General Settings Guide. You can download, or delete the file indicated by the URL over the network using Web Image Monitor. Even if you cannot send a file by e-mail because of network limitations, you can still send the URL of the file. A In [Scanner
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    that you use Web Image Monitor on the same network environment. For details about settings for using Web Image Monitor, see Network Guide. 1 ❒ or manually enter the URL in the browser's address bar. ❒ For details about the functions for displaying and downloading stored files using Web Image
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    2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder.
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    server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network. Transferred files are stored on this server. It is essential to have the FTP server inside the LAN/WAN
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    share files over the network via NetWare. By sending image data to the server, files can be stored on the server. ZZZ511S 3. Client computer To download files, a computer must be running the NetWare client and be logged onto the server. 39
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    . ❒ For details about [Scanner Features], see General Settings Guide. ❒ Sending files using SMB is available only under a NetBIOS over TCP/IP environment. Sending files using SMB is not available under a NetBEUI environment. ❒ Even when settings made with the control panel, Web Image Monitor, Telnet
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    the Printer", Network Guide. For details about registering addresses, see each application's Help. ❒ Depending on the machine type, you may not be able to use the machine when it is updating the address book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes. 41
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    when sending a file simultaneously by both Scan to Folder and e-mail. 3. Scan to Folder icon Shows that the Scan to Folder screen is displayed. 4. [Manual Entry] To specify destinations not registered in the address book, press this button to display the soft keyboard, and then enter the address of
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    to Folder screen. For details, see "Switching to the Scan to Folder Screen". C Place originals. D If necessary, press [Scan Settings] to specify scanner settings such as resolu- tion and scan size. For details, see "Various Scan Settings". E If necessary, specify the scanning density. For details
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    destination selected from the address book by pressing the selected destination again. ❒ By pressing the {Check Modes} key, you can switch from the initial scanner screen to the Check Modes screen so you can check the settings. For details, see "Check Modes". ❒ If you press [Preview], and then scan
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    to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed, switch to the Scan to Folder screen as follows: 2 A Press [Delivery Dest.]. The E-mail screen or Scan to Folder screen
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    the destination by searching the machine's address book Note ❒ If you have specified the address protection code for accessing the address book, the screen for entering the address protection code appears. ❒ Depending on the security setting, some destinations may not appear in the destination list
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    Specifying Scan to Folder Destinations Selecting a destination registered in the destination list Select the destination from the destination list. A In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears
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    Sending Scan Files to Folders B Enter the five-digit registration number that has been assigned to a desti- nation folder using the number keys. If the entered number is less than five digits, press the {q} key after the last number. Example: To enter 00004 Press the {4} key, and then press the
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    [Advanced Search], such as [Name], [E-mail Address], and [Folder], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒ By
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    You can create the shared folder under Windows 2000/XP/Vista, Windows Server 2003/2003 R2, and Mac OS X. ❒ Depending on the operating system of the client computer, access to the shared folder may require authentication. ❒ This machine does not support DFS (Distributed File System). You can send
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    the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ IPv4 address entry is supported by Windows 2000/XP/Vista and Windows Server 2003/2003 R2. ❒ Computer and shared
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    the network for the destination folder, and then specify the path. A Press [Manual Entry]. 2 B Press [SMB]. C Press [Browse Network] under the computer, the authentication screen appears. To authenticate, enter the user name and password. F Select the destination folder. When the selected folder
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    ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ Computer and shared folder names containing more than 12 characters
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    path where the folder name is "user" and the subfolder name is "lib": user\lib. G Press [OK]. H Enter the user name according to the setting at the destination. Press [Manual Entry] to the right of the user name field to display the soft keyboard. I Enter the password according to the setting at the
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    the connection test result, and then press [Exit]. 2 M Press [OK]. Note ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ The connection test may take time. ❒ You may not be able to press [Connection Test] right after pressing
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    the Destination from the Machine's Address Book" Entering the path to an NDS tree or NetWare server manually You can enter the path to an NDS tree or NetWare server manually. A Press [Manual Entry]. B Press [NCP]. C Select the connection type. Press [NDS] to specify the folder in the NDS tree
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    name of the context containing the user object. If the user name is "user" and the name of the Context is "context", the user name will be "user.context". H If a password is specified for the log on user, enter it. Press [Manual Entry] to the right of the password field. The soft keyboard appears
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    a destination folder in an NDS tree or on a NetWare server. A Press [Manual Entry]. 2 B Press [NCP]. C Select the connection type. Press [NDS] Note ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ Only folders that you have the
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    authentication, a login screen appears. Enter a user name and password for logging on to the NDS tree or NetWare server. If you log on to the NDS tree, enter a user name, and then enter the name of the context containing the user object. If the user name is "user" and the name of the Context is
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    Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. A information to be registered, see General Settings Guide. D Press [OK]. Note ❒ Depending on the security setting, [Prg. Dest.] may not
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    to Folder. A Press [Store File]. 2 B Make sure that [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File". D Press [OK]. E Specify the setting for sending the file by Scan
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    Sending Scan Files to Folders 2 62
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    related cautions. Outline of File Storage under the Scanner Function This section outlines storing files under the scanner function. Important ❒ You can specify a password for each stored file. Files that are not passwordprotected can be accessed by other users on the same local area network using
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    , see DeskTopBinder Lite-related manuals. For details about Web Image Monitor, see Web Image Monitor Help. Note ❒ Stored files will be deleted after a set period. For details about specifying the period, see General Settings Guide. ❒ Files stored under the scanner function cannot be printed from
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    settings remain. If a previous setting remains, press the {Clear Modes} key. B Place originals. C If necessary, press [Scan Settings] to specify scanner settings such as resolu- tion and scan size. 3 For details, see "Various Scan Settings". D If necessary, specify the scanning density. For
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    Storing Files Using the Scanner Function H If necessary, specify file information, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File". I Press [OK]. J Press the {Start} key. If you are scanning batches, place the next originals. Note
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    By specifying data for a stored file, you can search for the file by user name or file name, or protect the file with a password to prevent other people from accessing the file. Specifying a User Name 3 You can specify a user name for the stored file. A Press [Store File]. The Store File screen
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    Storing Files Using the Scanner Function Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-
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    it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the password can view the file. A Press [Store File]. 3 The Store File screen appears. B Press [Password]. C Using the number keys, enter a four to eight-digit number
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    list of stored files, press [Select Stored File] on the initial scanner screen. The list of stored files appears as follows: The function items searching for files Press to switch to the screens for searching for a file by user name or file name, or to the screen for displaying all files. 2. List/
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    to scroll the screen. If a password has been specified for a file, a key icon appears to the left of the user name for the file. Note ❒ Depending on the security setting, some files may not appear in the list. ❒ Files stored under functions other than the scanner
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    name to be used for the search. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name. D Press [OK]. The search begins, and then files belonging to the
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    Searching by file name You can search for a stored file by its file name. A Press [Select Stored File]. Displaying the List of Stored Files 3 B Press [File Name]. The soft keyboard appears. C Enter the file name. For information about how to enter characters, see About This Machine. D Press [OK].
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    Storing Files Using the Scanner Function Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File
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    Stored File Preview Screen Checking Stored Files 1. [Zoom Out], [Zoom In] In previewing, you can reduce or enlarge the file image. 2 You can scroll the preview screen. 3. [Switch] You can switch to a preview of another page. 4. [Switch] You can switch to a preview of another file. 5. Display
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    Web Image Monitor. 3 You can also check files stored under the copier see the DeskTopBinder-related manuals. ❒ For details about downloading stored files using Web Image Monitor, see Copy/ Document Server Reference. ❒ For details about making settings for using Web Image Monitor, see Network Guide
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    By pressing [Queue], you can send the selected files one by one. C Press [OK]. The E-mail screen, Scan to Folder screen, or network delivery scanner screen appears. D If necessary, switch the screen. E Specify the settings for sending files by e-mail or Scan to Folder, or using the network delivery
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    , enter the correct password, and then press [OK]. ❒ When you send a stored file by e-mail, either the file can be attached to the e-mail or the URL of the file location can be sent. This setting must be made in advance in [Scanner Features]. For details, see General Settings Guide. Reference p.14
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    be deleted. ❒ You can also delete files stored in the machine by accessing the machine from a client computer using Web Image Monitor or DeskTopBinder. For detail about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. 79
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    Storing Files Using the Scanner Function Changing Data for a Stored File You can change data for a stored file, such as [User Name], [File Name], and [Password]. Note ❒ Information for files waiting for delivery cannot be changed. Changing a user name You can change the user name for a stored
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    Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name. F Press [OK]. G Make sure that the user name was changed as necessary, and press [Exit]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the
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    see About This Machine. ❒ Using Web Image Monitor or DeskTopBinder, you can also change the name of a file stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. 82
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    H Press [OK]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the password of a file stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. 83
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    Storing Files Using the Scanner Function 3 84
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    section outlines the function for delivering files using the network delivery scanner. 1. This machine You can send scan files to the selected folder For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software. 3. Client Computer How to check
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    Important ❒ To use the network delivery scanner, you need a delivery server on the delivery type and sender. For details, see the manuals supplied with the ScanRouter delivery software. Note ❒ To board is required respectively. For details, see Network Guide. ❒ Items to set up in [System Settings]
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    Make sure Windows is running on the client computer, and then insert the "Scanner/PostScript® Drivers and Drivers and Utilities] dialog box appears. B Click [DeskTopBinder Lite]. 4 The [DeskTopBinder Lite Setup] dialog box appears. For the subsequent installation steps, see the Setup Guide
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    [U] or [T] to scroll through the destinations. 2. Network delivery scanner icon Indicates that the network delivery scanner screen is displayed. 3. [Reg. No.] Press this key to specify the destination using a 3-digit registration number. 4. [Manual Entry] To send a file by e-mail via the delivery
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    Files Basic Operation for Delivering Files This section describes the basic operation for delivering scan files using the network delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. A Make
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    Specifying the Sender". J Press the {Start} key. If you are scanning batches, place the next originals. Note ❒ By pressing [Manual Entry] on the network delivery scanner screen, you can send a file by e-mail via the delivery server's network. For details about entering the e-mail address directly
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    advance. ❒ By pressing the {Check Modes} key, you can switch from the initial scanner screen to the Check Modes screen so you can check the settings. For details, see the Sender" p.22 "Entering an E-mail Address Manually" p.5 "Preview" p.4 "Check Modes" p.102 "Simultaneous Storage and Delivery"
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    screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the network delivery scanner screen. A Press [Delivery Dest.]. 4 The network delivery scanner screen appears. Note ❒ You cannot switch from the E-mail screen or Scan to Folder screen while destinations or senders
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    Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. Selecting Destinations Registered in the Delivery Server's Address Book This section explains how to select destinations registered in the delivery server's address book
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    by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A Press [Reg. No.]. 4 B Using the number keys, enter the three-digit registration number, and then press
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    Specifying Delivery Destinations Selecting destinations by searching the delivery server's Destination List In the delivery server's Destination List, you can search for destinations and select them. A Press [Search Dest.]. 4 B To search by destination name, press [Name]. To search by comment, press
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    Delivering Scan Files Note ❒ The Comment search function searches for destinations by comment information, which is a registration item required by the ScanRouter delivery software. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be
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    Specifying the Sender Specifying the Sender This section explains how to specify the e-mail sender when sending a file by email via the delivery server. You can specify the sender by any of the following methods: • Select the sender from the sender list in the delivery server's Destination List •
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    , and then press the {q} key. D Press [OK]. By pressing [Change], you can change the selected destination. Note ❒ For details about specifying [Short ID], see the manuals supplied with the ScanRouter delivery software. 98
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    Specifying the Sender Selecting a Sender by Searching the Delivery Server's Destination List This section explains how to select a sender by searching the delivery server's Destination List. A Press [Sender Name]. 4 B Press [Search]. C To search by destination name, press [Name]. To search by
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 108
    Delivering Scan Files F If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search by [Name] and [Comment]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria. 4 G Press [
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    Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by email via the delivery server. A Press [Subject]. 4 The soft
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    is selected. C If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File simultaneously stored and delivered cannot be resent from the network delivery scanner screen. To resend the file, select it on the Select
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 111
    , which is on the supplied CD-ROM. For details about installing the TWAIN driver, see "Installing the TWAIN Driver from the Supplied CD-ROM". ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder, must be installed on the client computer. DeskTopBinder Lite is
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 112
    computers. Therefore, you don't have to prepare a special computer for scanner or reconnect the scanner and each computer every time you need to use it. 5 ZZZ514S 1. This Machine Scans an original after receiving a scan instruction from a client computer, and then sends the scan file over the
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 113
    scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scanner, Guide. ❒ Items to set up in [System Settings] vary depending on the network environment. For details about the network settings, see General Settings Guide. Reference p.106 "Installing the TWAIN Driver
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    drive of the client computer. The installer is automatically started and the [Scanner/PostScript® Drivers and Utilities] dialog box appears. B Click [TWAIN Driver]. C The installer of the TWAIN Driver starts. Follow the instructions. Note 5 ❒ Before you start the installation, check the system
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    , and orientation of the original. For details, see the TWAIN driver Help. I In the Scanner Control dialog box, click [Scan...]. Depending on the security setting, if you press [Scan...], a dialog box for entering the user name and password may appear. If there are more originals to be scanned
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    see DeskTopBinder manuals. ❒ The model name of the connected scanner appears in the title bar of the Scanner Control dialog box. If there is more than one scanner of the same model on the network, make sure you have selected the correct scanner. If you have not, click [Select Scanner Driver...], and
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    6. Various Scan Settings This section describes various scan settings. Scan Settings This section explains how to make Scan settings. A Press [Scan Settings]. B Specify resolution, scan size, and other settings, as required. C Press [OK]. 109
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    Various Scan Settings Items for Specifying Scan Settings This section describes the items for Scan Settings. Scan Type Select a scan type that is appropriate for your original. ❖ [Text] Appropriate to increase OCR readability using an OCR-compliant application. ❖ [Text / Line Art] Standard black
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    Items for Specifying Scan Settings Scan Size Select the size of the original to be scanned. The following items and sizes can be selected: ❖ [Auto Detect] Scans original sizes using the automatic size detect function. ❖ [Mixed Sizes] Scans a batch of originals of the same width by different
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    Various Scan Settings Relationship of original of mixed sizes and scan size This section explains differences you need to be aware of when scanning originals of the same width but different length (such as A3 & A4 or B4 & B5) using the original position setting and size. • If you select [Mixed
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    C Press [Custom Size]. Items for Specifying Scan Settings D Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key. For example, set X1 to 300 mm and Y1 to 200 mm. 6 E Set Start Position (X2 and Y2) to 0 mm, and then press the {q} key. For example, set X2 and Y2 to 0
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    Various Scan Settings Note ❒ You can specify original sizes (X1 and Y1) of 140 mm or larger. ❒ To scan an original that is smaller than 140 mm, make settings as though you were scanning a section of an original that is larger than 140 mm. For example, to scan a CD label on the exposure glass,
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    Items for Specifying Scan Settings Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area within an original. To scan a section of an original, measure Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area
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    Various Scan Settings ❖ Example 3 Original is placed in the orientation in the ADF. ARE004S Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the original. 6 A Press [Scan Settings]. B Press [Scan Size]. C Press [Custom Size]. 116
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    Items for Specifying Scan Settings D Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key. For example, set X1 to 300 mm and Y1 to 200 mm. E Specify Start Position (X2 and Y2) using the number keys, and then press the {q} key. For example, set X2 to 30 mm and Y2 to
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 126
    setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original. To display [Original Orientation], on the initial scanner screen, press [Original Feed Type]. For details, see "Setting of Original Feed Type". ❖ Placing an original Place originals face up in the
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    Items for Specifying Scan Settings Edit Make editing settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width. If you select [Same Width], you can specify, in mm, a uniform width for deletion all around the original (top, bottom, left, and right sides).
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    density to improve resolution of paper types such as non-white paper like newspaper or transparent originals. For details, see General Settings Guide. 6 Note ❒ If you select [Text], [Text / Line Art], or [Text / Photo] for [Scan Type] under [Scan Settings], [Auto Density] is automatically
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    Setting of Original Feed Type Setting of Original Feed Type This section explains Original Feed Type settings such as orientation and scan sides of originals. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 130
    easier to understand. Even if the actual shape of the original is different, the combination of original orientation and the orientation specified on the scanner driver does not change. ❒ When you specify Gray Scale for Scan Type, and single page TIFF/JPEG or multi-page TIFF is selected as the
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 131
    Setting of Original Feed Type Original Settings This section explains the settings for the scanning the sides of originals. One-sided original This section explains the settings for scanning only one side of originals. A Press [Original Feed Type]. B In [Original Settings], select [1 Sided Original
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    Various Scan Settings Two-sided original This section explains the settings for scanning both sides of originals. A Press [Original Feed Type]. B In [Original Settings], select [2 Sided Original]. C In [Page Opening Orientation], select [Top to Top] or [Top to Bottom] according to the binding
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    press the {q} key. If you select [Batch], regardless of the default settings, the machine waits until additional originals are placed. • If [SADF Original(s): SADF] under [Scanner Features]. For details about [Wait Time for Next Original(s): SADF], see General Settings Guide "Scan Settings". A Press
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    Various Scan Settings Note ❒ If [SADF] is selected, scanning starts as soon as you place additional origi- nals in the ADF. However, in the following cases you must press the {Start} key to start scanning additional originals. • After scanning additional originals using the exposure glass • After
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    Setting of Original Feed Type Divide This section explains settings for dividing multiple originals by a specified number of pages and then sending them. A Press [Original Feed Type]. B Press [Divide]. 6 C Press [Change], and then use the number keys to enter the number of pages you want to divide
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    Various Scan Settings F Press [OK] twice. The current settings are displayed. Note ❒ If the last page of a batch of divided originals is blank, you can skip that page. To skip scanning, in [Last Page] under [2 Sided Original], select [1 Side]. To scan the last page as a blank page, select [2 Sides].
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 137
    Scanning Multiple Pages of Originals as One File Scanning Multiple Pages of Originals as One File This section explains the procedure for sending multiple originals as a multipage file or storing them as a single stored file. Important ❒ To send multiple originals as a multi-page file, in [File Name
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 138
    even if [Batch] is not selected in [Original Feed Type]. For details about [Wait Time for Next Orig.: Exposure Glass], see General Settings Guide. ❒ If, under [Scanner Features], [Set Wait Time] is set for [Wait Time for Next Orig.: Exposure Glass] or [Wait Time for Next Original(s): SADF], place
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 139
    files by e-mail or Scan to Folder Important ❒ To deliver files, set the file type using the delivery server computer. For de- tails, see the manuals supplied with the ScanRouter delivery software. ❒ Files are stored in TIFF or JPEG format. If [Store Only] is selected for [Store File], file type
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 140
    Various Scan Settings B Select a file type. C Press [OK]. 6 132
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    and the four-digit page number. (Example: For a file scanned in single-page TIFF at 10 ms, 15 sec., 15:30 hours on Dec. 31, 2020, the file name will be the time and date of scanning. (Example: For a file scanned in multi-page TIFF at 10 ms, 15 sec., 15:30 hours on Dec. 31, 2020, the file name will be
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 142
    other than [Single Page] is selected as the file type. ❒ You can change the number of digits in the serial number. Change the number under [Scanner Features], [No. of Digits for Single Page Files]. You can select 4 or 8. For details, see "Send Settings", General Settings
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 143
    access to PDF files. Important ❒ Security settings can be made for PDF files only. Encrypting PDF files Set a password to protect and encrypt a PDF file . Only users who have the password can open and decrypt the PDF file. Important ❒ Encryption is possible only for scan files sent by e-mail or
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    [Encryption Level], select [40 bit] or [128 bit]. J Press [OK] twice. 6 Note ❒ A document password cannot be the same as the Master password. ❒ You can enter up to 32 alphanumeric characters for a document password. ❒ PDF files created under the [128 bit] Encryption Level cannot be viewed using
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 145
    Type and File Name Changing security permissions for PDF files Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is possible only
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    • Copying or extracting content permission: [Prohibit] or [Allow] J Press [OK] twice. Note ❒ The [Password] and [Master Password] cannot be the same. ❒ You can enter up to 32 alphanumeric characters for a Master Password. ❒ If [40 bit] is selected as the PDF encryption level, you cannot select [Low
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 147
    recall them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or Setting To register frequently used settings in a program: A On the initial scanner screen, make the settings you want to register in a 6 program.
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 148
    the {Program} key. B Press [Recall]. 6 C Press the number of the program you want to recall. Settings registered in the program are recalled and the initial scanner screen reappears. Settings are not registered in numbers that appear without m. D Place originals, and then press the {Start} key. 140
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 149
    Programs Changing a Registered Program To change the settings registered to a program: A Press the {Program} key. B Press [Recall]. C Press the number of the program you want to recall. D Change settings of the program. E Press the number of the program you want to recall. F Press the {
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    Various Scan Settings Deleting a Program To delete a registered program: A Press the {Program} key. B Press [Delete]. C Press the number of the program you want to delete. 6 D Press [Yes]. The program is deleted, and the initial screen reappears after a moment. Changing the Registered Program
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 151
    the initial screen, which appears when the machine is turned on or when settings are cleared or reset. The following settings can be registered as defaults: Scan Settings, 1 Sided/2 Sided Original, Top to Top/Top to Bottom, skip scanning back side of the last page, Divide, Original Orientation, File
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 152
    explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 153
    original is different, the combination of original orientation and the orientation specified on the scanner driver does not change. ❒ For details about the Scanner Control dialog box, see the TWAIN driver Help. ❒ Depending on the settings, originals of different sizes are scanned differently. 145
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 154
    This section explains the differences between scanning mixed-size originals using the TWAIN scanner and normal scanning. • If [Auto detect(Mixed-size)] is selected in the [Original Size:] list, the machine de- tects the length of each same-width
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 155
    7. Appendix The appendix details specifications of the scanner function and explains supplementary settings. Relationship between Resolution and File Size This section explains the relationship between resolution and original size. Resolution and original size
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 156
    Delivery Function This section explains the relationship between resolution and scan size when using the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ If [Text], [Text / Line Art], [Text / Photo], or [Photo] is selected for Scan Type All combinations up to A3 and 600 dpi
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 157
    . To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help. ❖ If [Binary(Text)] or [Binary(Photo)] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with if Original Orientation is L.
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 158
    Appendix ❖ If [Gray Scale] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with if Original Orientation is L. in the table 100 200 300 400 500 600 700 800 900 1000 1100 1200 dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi A3 B4 A4 B5 A5 B6 A6 A7 11×17
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 159
    ] under [Scan Settings], depending on the [Compression (Gray Scale)] setting under [Scanner Features], the file type changes as follows: • [On]...JPEG • [Off]...TIFF send it as a multi-page TIFF. The file is sent in a default format other than multi-page TIFF. ❒ When you specify Gray Scale for
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 160
    Appendix Placing an Original on the Exposure Glass Placing an Original in the ADF 7 152
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 161
    PC/AT-compatible machines that support the operating system properly This driver cannot be used in RISC-based processor (MIPS R series, Alpha AXP, or PowerPC) Windows NT environments. • Operating system Microsoft Windows 2000/XP/Vista Microsoft Windows Server 2003 Microsoft Windows Server 2003 R2
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 162
    Lite, see DeskTopBinder Lite manuals or DeskTopBinder Lite Help support the following operating system properly 7 • Operating system When installing all functions of DeskTopBinder • Microsoft Windows 2000 Professional SP1 or later • Microsoft Windows 2000 Server SP1 or later • Microsoft Windows
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 163
    retrieves files delivered to in-trays, and notifies the user of delivery. • RFWriter Instead of printing files created DeskTopBinder functions such as Scan using TWAIN scanner or Print without starting DeskTopBinder. To Function Palette, see DeskTopBinder manuals. • SmartDeviceMonitor for Client
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 164
    Appendix Values of Various Set Items for Transmission/Storage/Delivery Function This section explains the values of various transmission/storage/delivery function settings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 165
    on FTP ters Number of path name charac- 128 alphanumeric charac- - ters on FTP ters Number of user name charac- 64 alphanumeric charac- - ters on FTP ters Number of password charac- 64 alphanumeric charac- - ters on FTP ters Number of path name charac- 128 alphanumeric charac- - ters
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 166
    user password charac- 4-8 digit number - ters Number of stored files you can 30 files - select at the same time Storable number of files 7 3,000 files This is the total number of files stored under the scanner, copier, document server, and printer functions. Storable number of pages 10
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 167
    table tells you the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line characters 128 alphanumeric delivery software you are us- ing. For details, see the manuals supplied with the ScanRouter delivery software. - 7 159
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 168
    specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/Scan to Folder/Network Delivery Scanner "L, 81/2" × 11"K, 81/2" × 11"L, 51/2" × 81/2"K, 51/2" × 81/2"L, 10" × 14"L, 71/4" × 101/2"L Basic scanning resolution 600 dpi (8-bit gray scale) Selectable
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 169
    , 111 Auto-run program, 153 B Batch, 125 Bindery, 56, 58 Black & White, 110 C CD-ROM, 153 Change, 79, 80 Changing a password, 83 Changing a user name, 80 Checking a stored file selected from the list, 70 Check modes, 13 Confirmation displays, 4 check modes, 4 Preview, 5 transmission file status
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 170
    Registration numbers, 19, 28, 47, 94, 98 Resolution, 110 Resolution and file size, 147, 149 Restore Factory Defaults, 143 Result of sending, 6 Return receipt, 89 S SADF, 125 Scanner Features, 8 Scanning multiple pages, 129 ScanRouter delivery software, 85 Scan settings, 8, 109 Scan Size, 111 Scan to
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 171
    SmartDeviceMonitor for Admin, 12, 41 SMB, 37, 52 SMTP, 11 Specifications, 160 Specifying destinations, 46 Specifying the message, 32 Specifying the path Driver, 106, 107, 153 TWAIN scanner, 103, 104, 107, 144, 146, 149 setting original orientation, 144 Two sided original, 124 U User name, 67, 80 User
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 172
    164 EN USA D406-7553
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 173
    not installed and used in accordance with the instructions, may cause harmful interference to radio communications. user's authority to operate the equipment. Declaration of Conformity Product Name: Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 8000 Responsible party: Ricoh
  • Ricoh Aficio MP 8000 S/P | Scanner Reference - Page 174
    Printer/Scanner Unit Type 8000 Operating Instructions Scanner Reference EN USA D406-7553
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Printer/Scanner Unit Type 8000
Operating Instructions
Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
Sending Scan Files to Folders
Storing Files Using the Scanner Function
Delivering Scan Files
Scanning Originals with the Network TWAIN Scanner
Various Scan Settings
Appendix
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