Ricoh C221SF User Guide
Ricoh C221SF - Aficio SP Color Laser Manual
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UPC - 026649061318
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Ricoh C221SF manual content summary:
- Ricoh C221SF | User Guide - Page 1
User Guide 1 Guide to the Machine 2 Getting Started 3 Using the Printer Function 4 Using the Copier Function 5 Using the Scanner Function 6 Using the Fax Function 7 Configuring the Machine Using the Control Panel 8 Configuring the Machine Using a Web Browser 9 Troubleshooting 10 Maintenance 11 - Ricoh C221SF | User Guide - Page 2
- Ricoh C221SF | User Guide - Page 3
Guide to the Machine Introduction ...1 Trademarks ...1 Disclaimer ...2 Manuals for This Machine 3 Description of Model Types 4 How to Read This Manual 5 Symbols ...5 Using Manuals...6 Installing Manuals on Your Computer 6 Opening Manuals the output paper 12 Using the Machine as a Scanner 12 - Ricoh C221SF | User Guide - Page 4
58 Supported Paper for Each Tray 58 Specifications of Paper Types 60 Unsupported Types of Paper 63 Paper Storage Precautions 64 Printable Area ...64 Loading Paper ...66 Loading Paper in Tray 1 66 Loading Legal size paper 70 Loading envelopes 75 Loading Paper in the Optional Paper Feed Unit - Ricoh C221SF | User Guide - Page 5
Window 95 Accessing the Printer Properties from an Application 96 Windows ...96 Mac OS X ...96 Basic Operation in Printer Mode 97 If a Paper Mismatch Occurs 97 Continuing printing using mismatched paper 116 5. Using the Scanner Function The Screen in Scanner Mode 119 Registering Scan - Ricoh C221SF | User Guide - Page 6
152 Specifying the Scan Settings 154 Adjusting image density 154 Specifying the resolution 155 Receiving a Fax 156 Selecting Reception Mode 156 Receiving a Fax in Manual Mode 158 Receiving a Fax in Fax Only Mode 158 Receiving a Fax in FAX/TEL Mode 159 Receiving a Fax in FAX/TAD Mode 160 - Ricoh C221SF | User Guide - Page 7
Language 202 Checking the System Information and Tray/Toner Status 203 Checking Machine Status 205 Counter Troubleshooting Overview ...219 Common Problems 220 Paper Feed Problems 221 Removing Printing Jams 222 If paper jams inside the fusing unit 223 If paper jams inside a tray 225 If paper - Ricoh C221SF | User Guide - Page 8
Problems 237 Fax Problems ...238 Error and Status Messages on the Screen 239 Replacing Print Cartridges 246 Replacing the Waste Toner Bottle 251 10.Maintenance Cleaning...257 Cautions to Take When Cleaning 257 Cleaning the Color Registration Sensor 257 Cleaning the Friction Pad and Paper Feed - Ricoh C221SF | User Guide - Page 9
instructions. Please keep this manual in a handy place near the machine. Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the "Safety Information" before using the machine. Trademarks Microsoft®, Windows , Mac OS - Ricoh C221SF | User Guide - Page 10
Server® 2003 R2 are as follows: Microsoft® Windows Server® 2003 R2 Standard Edition Microsoft® Windows Server® 2003 R2 Enterprise Edition Microsoft® Windows Server® 2003 R2 Web Edition Note ❒ PostScript 3 in this manual stands for "Adobe PostScript 3 Emulation". Disclaimer A The content of this - Ricoh C221SF | User Guide - Page 11
• Configuring the machine • Troubleshooting problems and fixing paper jams • Replacing consumables • Checking the status of the machine using a Web browser • Information about maintenance This manual is stored in the manual CD-ROM supplied with the machine. ❖ Quick Guide Provides information about - Ricoh C221SF | User Guide - Page 12
, this manual refers to the 1 different machine models as Type 1, Type 2, or Type 3. The following table describes the model types. ❖ Model types Model type Type 1 Type 2 Type 3 Auto Document Feeder (ADF) Not installed Installed Installed Supported printer driver DDST driver DDST driver PCL - Ricoh C221SF | User Guide - Page 13
How to Read This Manual How to Read This Manual Symbols 1 This manual uses the following symbols: Indicates of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on - Ricoh C221SF | User Guide - Page 14
in HTML format and PDF. Follow the instructions below to install it. Important ❒ System requirements for viewing the HTML manual: • 800 × 600 pixel display resolution or greater ❒ Applications for viewing the HTML manual: • Microsoft® Internet Explorer 4.01 Service Pack 2 or higher • Netscape 6.2 or - Ricoh C221SF | User Guide - Page 15
B Select a language for the interface and a product, and then click [OK]. C Click [Read Manuals], and then select the manual you want to read. The manual opens. Note ❒ If you are using a computer running a Windows operating system, the CD- ROM opens automatically. However, AutoRun may not work under - Ricoh C221SF | User Guide - Page 16
Guide to the Machine Removing Manuals from Your Computer Follow the procedure below to remove manuals from your computer. 1 A On the [Start] menu, point to [All Programs], point to [Product Name], and then click [Uninstall]. B Follow the instructions to remove the manual. C Click [Finish]. - Ricoh C221SF | User Guide - Page 17
environments and operating systems in addition to Windows and Mac OS X. For details, contact your sales or service representative, or visit the product Web the printer driver on the computer. For details, see p.40 "Connecting with USB Cable" and the instructions provided on the driver CD-ROM. 9 - Ricoh C221SF | User Guide - Page 18
Guide to the Machine Connecting via a network You can connect this machine to a network and use , see p.45 "Configuring Network Settings". C Install the printer driver on a computer. For details, see the instructions provided on the driver CD-ROM. Using the Machine as a Copier This section describes - Ricoh C221SF | User Guide - Page 19
, see p.108 "Making Enlarged or Reduced Copies". Copying multiple pages on one sheet You can copy multiple pages of an original onto a single sheet of paper. Important ❒ This function is only available when the original is set in the ADF, not when it is set on the exposure glass. BAA085S You - Ricoh C221SF | User Guide - Page 20
Guide to the Machine Sorting the output paper paper A Enable the [Sort] setting under [Copy Settings]. For details, see p.166 "Copy Settings". Using the Machine as a Scanner available with network connection only. Note ❒ The machine supports WIA scanning, an additional method of scanning originals - Ricoh C221SF | User Guide - Page 21
, such as the machine's IP address. For details, see p.45 "Configuring Network Settings". C Install the scanner driver on the computer. For details, see the instructions provided on the driver CD-ROM. D If a TWAIN-compliant application is not installed on the computer, install PageManager. For - Ricoh C221SF | User Guide - Page 22
Guide to the Machine Sending scanned files via e-mail You can send scanned files via e-mail using the control panel. 1 BAA016S ❖ Preparation for sending scanned files - Ricoh C221SF | User Guide - Page 23
Feature Highlights Sending scanned files to a computer's shared folder You can send scanned files to the shared folder of a computer on a network using the control panel. 1 BAA122S ❖ Preparation for sending scanned files to a computer's shared folder A Connect the machine to the network. For details - Ricoh C221SF | User Guide - Page 24
Guide to the Machine ❖ Preparation for using as a fax machine A Connect the machine to the telephone line. For details, see p.43 "Connecting to a Telephone Line". 1 B Configure - Ricoh C221SF | User Guide - Page 25
to Components Guide to Components This section lists the names and functions of the parts cartridges. 4. Tray 1 This tray can hold up to 250 sheets of plain paper. 5. Bypass Tray Load paper here sheet by sheet. 6. Front Cover Open this cover to replace the waste toner bottle or remove jammed paper - Ricoh C221SF | User Guide - Page 26
Guide to the Machine ❖ Type 2 and Type 3 models 1 1. ADF (Auto document feeder) Cover Open this cover to remove originals jammed in the ADF. 2. Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This tray can hold up to 35 sheets of plain paper. 3. Output Tray - Ricoh C221SF | User Guide - Page 27
Exterior: Rear View ❖ All Types Guide to Components 1 1. Button for Sliding the ADF Press to slide the ADF towards the rear of the machine and hold it in that position, if paper output to the output tray is difficult to retrieve. 2. Memory Cover Remove this cover to install the optional memory - Ricoh C221SF | User Guide - Page 28
Guide to the Machine Note ❒ Slide the ADF as shown below. Slide the ADF only when the exposure glass cover or ADF is closed. Be careful - Ricoh C221SF | User Guide - Page 29
Guide to Components 1 BAA022S 1. Print Cartridges Load from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Messages appear on the screen when print cartridges need to be replaced, or new ones need to be prepared. 2. Waste Toner Bottle Collects excess toner - Ricoh C221SF | User Guide - Page 30
Guide to the Machine Control Panel This section describes the names and usage for scanning the original for the current job. 22 BAA002S • Copier mode: select from 5 levels of density. • Scanner mode: select from 5 levels of density. • Fax mode: select from 3 levels of density. 6. Screen Displays - Ricoh C221SF | User Guide - Page 31
Guide to Components 8. {Clear/Stop} key 13. {Facsimile} key • While the machine is processing is in fax mode. to cancel the current setting and return to standby mode. 14. {Scanner} key Press to switch to scanner mode. The key 1 • While in standby mode: press to cancel temporary settings such - Ricoh C221SF | User Guide - Page 32
Guide to the Machine 1 24 - Ricoh C221SF | User Guide - Page 33
to the machine, and handling paper. Installing the Machine This section describes greatly affect its performance. R WARNING: • The supplied power cord is for use with this equipment power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet - Ricoh C221SF | User Guide - Page 34
Getting Started ❖ Space Required for Installation The recommended (minimum) space requirements are as follows: 2 BAA119S ❖ Optimum Environmental Conditions Permissible and recommended temperature and humidity ranges are as follows: ASH201S • White area: Permissible Range • Gray area: Recommended - Ricoh C221SF | User Guide - Page 35
will be installed. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. • Do not store toner, used toner, or toner containers in a place with an open flame. The - Ricoh C221SF | User Guide - Page 36
the tray area when lifting the machine. ❒ Do not allow paper clips, staples, or other small objects to fall inside the ma- 2 chine. ❒ Keep uncovered print cartridges away from direct sunlight. ❒ Do not touch the print cartridge's photo conductor unit. BAA162S A Remove the plastic bag. B Lift - Ricoh C221SF | User Guide - Page 37
Installing the Machine C Remove the protective materials attached on the machine's exterior. Do not remove tapes going into the inside of the machine. 2 BAA177S The actual machine may come with protective materials attached in different positions. Make sure to check the machine's exterior for all - Ricoh C221SF | User Guide - Page 38
Getting Started F Close the ADF cover. 2 BAA111S G Pull the opening lever on the front cover, and then carefully lower the front cover. BAA093S H Lower the blue fusing unit levers. BAA094S 30 - Ricoh C221SF | User Guide - Page 39
Installing the Machine I Holding each orange tape near its joint, pull both tapes gently upward and remove them from the machine at the same time. 2 BAA095S J Carefully lift the blue fusing unit levers. BAA074S K Using both hands, carefully push up the front cover until it closes. BAA069S 31 - Ricoh C221SF | User Guide - Page 40
Getting Started L Pull up the top cover open lever, and then open the top cover carefully. Make sure that the exposure glass cover or ADF is closed. 2 BAA053S M Remove the protection tape. BAA096S N Lift out a print cartridge and shake it from side to side five or six times. 32 BAA143S - Ricoh C221SF | User Guide - Page 41
Installing the Machine For the black print cartridge, remove the protection sheet. 2 ASH087S ASH088S O Check the toner color and corresponding location, and then carefully insert the print cartridge vertically. ASH009S Repeat steps N and O for all print cartridges. 33 - Ricoh C221SF | User Guide - Page 42
Getting Started P Close the top cover carefully. Be careful not to trap your fingers. To prevent malfunction, do not turn off the power while "Calibrating..." is displayed on the screen. 2 BAA055S Turning the Power on This section describes how to turn on the machine. R WARNING: • Plug and unplug - Ricoh C221SF | User Guide - Page 43
B Turn the power switch to "aOn". Installing the Machine 2 BAA041S The {Copy} key on the control panel lights up. Note ❒ Depending on the [Default Mode] setting under [Admin Settings], the {Facsimile} key may light up instead of the {Copy} key. ❒ The machine may make a noise while initializing. - Ricoh C221SF | User Guide - Page 44
Getting Started Initial Setup When you turn on the machine for the first time, a menu for configuring the settings described below will appear on the display. This section describes how to complete the Initial Setup. Important 2❒ : The fax number code is required by international law. You can- - Ricoh C221SF | User Guide - Page 45
], see p.191 "Administrator Settings". For details about [Transmitter Header], see p.173 "Fax Settings". 2 Changing Operation Modes You can switch between copier, scanner, and fax modes by pressing the corresponding keys. ❖ Copier mode Press the {Copy} key to activate copier mode. While in copier - Ricoh C221SF | User Guide - Page 46
Getting Started ❖ Fax mode Press the {Facsimile} key to activate fax mode. While in fax mode, the {Facsimile} key lights up. 2 BAA131S ❖ Function Priority By default, copy mode is selected when the machine is turned on, or if the preset [Auto Clear] time passes with no operation while the initial - Ricoh C221SF | User Guide - Page 47
Installing the Machine Multi-Access This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called "Multi-Access". The following table shows the functions that can be performed simultaneously. - Ricoh C221SF | User Guide - Page 48
Cable 2 Important ❒ USB 2.0 interface cable is not supplied. Obtain a USB cable that is correct for the computer you are using. ❒ USB connection is possible under Windows 98 SE/Me/2000/XP, Windows Server 2003, and Mac OS X. ❒ Windows 98 SE/Me support USB 1.1 speeds. A Remove the cable cover. BAA045S - Ricoh C221SF | User Guide - Page 49
2 BAA087S Reference For details about installing printer drivers for USB connection, see the instructions provided on the driver CD-ROM. Connecting with Network Cable R ference that could cause malfunctions. ❒ The Ethernet cable is not supplied with this machine. Select your cable ac- cording to the - Ricoh C221SF | User Guide - Page 50
network (e.g., a network hub). D Attach the cable cover. BAA087S Reference For details about network environment settings, see p.45 "Configuring Network Settings". For details about installing printer drivers for network connection, see the instructions provided on the driver CD-ROM. 42 - Ricoh C221SF | User Guide - Page 51
Reading the LED Lamps Connecting the Machine 2 BAA088S A Yellow: Flashes when 100BASE-TX or 10BASE-T is being used. B Green: Lights up when the machine is properly connected to the network. Connecting to a Telephone Line You can connect the machine to the public switched telephone network (PSTN - Ricoh C221SF | User Guide - Page 52
Getting Started A Connect a telephone line cord to LINE. 2 BAA091S B If using an external telephone, connect the telephone to TEL. BAA092S Note ❒ After connecting the machine to the telephone line, configure the tele- phone line type. ❒ If your telephone has functions that are not compatible with - Ricoh C221SF | User Guide - Page 53
2 The procedure for configuring network settings differs depending on whether IP address information is assigned automatically by the network (DHCP), or manually. Setting the machine to receive an IP address automatically Important ❒ A DHCP server is required on the network for the machine to - Ricoh C221SF | User Guide - Page 54
about [Admin Menu Lock], see p.191 "Administrator Settings". For details about [LINK Setting], see p.185 "Network Settings". Assigning the machine's IP address manually Important ❒ The IP address assigned to the machine must not be used by any other device on the same network. A Press any menu key - Ricoh C221SF | User Guide - Page 55
Configuring the Machine B Press the {U}{T} keys to select [Network Settings], and then press the {OK} key. C If you are requested to enter a password, enter the password using the num- ber keys, and then press the {OK} key. D Press the {U}{T} keys to select [IP Configuration], and then press the - Ricoh C221SF | User Guide - Page 56
speed that is not automatically detected, set the transmission speed in [LINK Setting] under [Network Settings]. ❒ When [DHCP Activated] is enabled, manually configured IP address settings are not used. Reference For details about turning the machine on and off, see p.34 "Turning the Power on". For - Ricoh C221SF | User Guide - Page 57
keys to select [TEL Line Type], and then press the {OK} key. E Press the {U}{T} keys to select the telephone line type appropriate for your telephone service, and then press the {OK} key. F Confirm the setting, and then press the { } key. G Press the {Clear/Stop} key to return to the initial screen - Ricoh C221SF | User Guide - Page 58
Getting Started Selecting the telephone network connection type Select the type of connection to the telephone network. There are two types: public switched telephone network (PSTN) and private branch exchange (PBX). A Press any menu key. 2 BAA004S B Press the {U}{T} keys to select [Admin Settings], - Ricoh C221SF | User Guide - Page 59
Configuring the Machine Setting the outside line access number If the machine is connected to the telephone network through a PBX, set the dial number to access the outside line. Important ❒ Make sure to set the outside line access number that matches the setting of your PBX. Otherwise, you may - Ricoh C221SF | User Guide - Page 60
Shared as:]. D To share the printer with users using a different version of Windows, click [Additional Drivers...]. Omit this step if you have installed an alternative driver by selecting [Shared as:] during the printer driver installation. E Click [OK], and then close the printer properties. 52 - Ricoh C221SF | User Guide - Page 61
the machine, use the inset grips on both sides, and lift slowly in pairs. The machine will break or cause injury if dropped. • Lifting the paper feed unit carelessly or dropping may cause injury. • It is dangerous to handle the plug with wet hands. Doing this may result in receiving an electric - Ricoh C221SF | User Guide - Page 62
unit. 2 ASH025S D Lift using the inset grips on both sides of the machine. BAA023S E There are three upright pins on the optional paper feed unit. Align them with the holes on the underside of the machine, and then carefully lower the machine onto them. ASH003S F After installing the option, - Ricoh C221SF | User Guide - Page 63
paper feed unit, select tray 2 in the printer driver. For details, see the printer driver Help. ❒ If the optional paper feed unit is not installed properly, reinstall it following this procedure. If you cannot install it properly even after attempting reinstallation, contact your sales or service - Ricoh C221SF | User Guide - Page 64
Getting Started C Loosen the screw securing the inner cover. 2 BAA025S D Be sure to install the memory unit as shown. BAA026S E To install the memory unit, align the notch of the unit with the protruding part of the slot, and then carefully push in the unit at an angle. BAA027S 56 - Ricoh C221SF | User Guide - Page 65
. For details, see the printer driver Help. ❒ If the memory unit is not properly installed, repeat this procedure. If you cannot install it properly even after reinstallation, contact your sales or service representative. Reference For details about printing configuration page, see p.188 "Printing - Ricoh C221SF | User Guide - Page 66
paper size. Supported Paper for Each Tray This section describes the type, size, and weight of paper that can be loaded in each tray. The capacity of each paper tray is also provided. ❖ Tray 1 Type Plain paper Thin paper Thick paper Recycled paper Color paper Preprinted paper Prepunched paper - Ricoh C221SF | User Guide - Page 67
to 105 g/m2 (16 to 28 lb.) Capacity 500 (80 g/m2, 20 lb.) 2 ❖ Bypass tray Type Plain paper Thin paper Thick paper Recycled paper Color paper Prepunched paper Letterhead Bond paper Cardstock Label paper Envelope Size A4 B5 JIS A5 B6-S A6 Legal (81/2 " × 14 ") Letter (81/2 " × 11 ") Half Letter - Ricoh C221SF | User Guide - Page 68
toner may smudge. ❒ Print quality can be guaranteed only if recommended paper is used. For more information about recommended paper, contact your sales or service representative. ❒ Duplex printing is available for the Type 2 and Type 3 models only. ❖ Plain paper Item Paper thickness Supported - Ricoh C221SF | User Guide - Page 69
Supported paper tray Duplex supported size Notes ❖ Color paper Item Paper thickness Supported paper tray Duplex supported size Notes ❖ Preprinted paper Item Paper thickness Supported paper tray Duplex supported size Notes ❖ Prepunched paper Item Paper thickness Supported paper tray Duplex supported - Ricoh C221SF | User Guide - Page 70
Item Paper thickness Supported paper tray Duplex supported size 2 Notes ❖ Bond paper Item Paper thickness Supported paper tray Duplex supported size Notes ❖ Cardstock Item Paper thickness Supported paper tray Duplex supported size Notes ❖ Label paper Item Supported paper tray Duplex supported size - Ricoh C221SF | User Guide - Page 71
, see the printer driver Help. Unsupported Types of Paper Avoid using the following paper as they are not supported by this machine. • Paper meant for an ink-jet printer • Bent, folded, or creased paper • Curled or twisted paper • Torn paper • Wrinkled paper • Damp paper • Paper that is dry enough - Ricoh C221SF | User Guide - Page 72
Area The diagrams that follow show the areas of paper that the machine can print onto. Be sure to set the print margins correctly using the settings of the application in which it was created. ❖ Paper A Print area B Feed direction C Approximately 4.2 mm (0.17 inches) D Approximately 4.2 mm (0.17 - Ricoh C221SF | User Guide - Page 73
and Other Media 2 A Print area B Feed direction C Approximately 4.2 mm (0.17 inches) D Approximately 4.2 mm (0.17 inches) Note ❒ The print area may vary depending on the paper size, printer language and printer driver settings. ❒ For better envelope printing, we recommend you set the right, left - Ricoh C221SF | User Guide - Page 74
tray (Tray 1). The same procedure can be used for the optional paper feed unit. Important ❒ Make sure paper is not stacked above the limit mark inside the tray. Misfeeds might occur. ❒ After loading paper in the tray, specify the paper type and size using the con- trol panel. ❒ Do not mix different - Ricoh C221SF | User Guide - Page 75
B Push the metal plate down until it clicks into place to lock. Loading Paper 2 BAA031S C Pinch the clip on the side paper guide and slide it to match the standard size. BAA032S ASH093S When loading custom size paper, position the paper guide slightly wider than the actual paper size. 67 - Ricoh C221SF | User Guide - Page 76
slide it inward to match the standard size. 2 ASH036S ASH126S When loading custom size paper, position the paper guide slightly wider than the actual paper size. E Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray - Ricoh C221SF | User Guide - Page 77
projection on the side paper guides. 2 ASH094S F Check there are no gaps between the paper and the paper guides; both side and front end paper guides. ASH084S If there is a gap between the paper and the front end paper guide, as in the example below, the paper might not feed in correctly. ASH085S - Ricoh C221SF | User Guide - Page 78
inside the tray to confirm the upper limit. Reference For details about paper types supported by the machine, see p.58 "Paper and Other Media". For details about the paper settings, see p.82 "Specifying Paper Type and Paper Size". Loading Legal size paper This section explains how to load Legal size - Ricoh C221SF | User Guide - Page 79
Loading Paper B Pull Tray 1 carefully, and then hold it with both hands and pull it out. 2 BAA030S Place the tray on a flat surface. C Push the metal plate - Ricoh C221SF | User Guide - Page 80
Getting Started After extension, make sure the arrows on the extender and tray are aligned. 2 BAA098S E Pinch the clip on the side paper guide, and then slide it to match the stan- dard size. BAA039S ASH093S 72 - Ricoh C221SF | User Guide - Page 81
F Pinch the front end paper guide and slide it inward to match the Legal pa- per size. 2 ASH117S ASH126S G Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray. ASH116S Slide the guides inward until they are flush - Ricoh C221SF | User Guide - Page 82
the projection on the side paper guides. 2 ASH094S H Check there are no gaps between the paper and the paper guides; both side and front end paper guides. ASH118S If there is a gap between the paper and the front end paper guide, as in the example below, the paper might not feed in correctly. 74 - Ricoh C221SF | User Guide - Page 83
might have to push it with moderate force. Reference For details about paper types supported by the machine, see p.58 "Paper and Other Media". For details about the paper settings, see p.82 "Specifying Paper Type and Paper Size". Loading envelopes Important ❒ Check there is no air in the envelopes - Ricoh C221SF | User Guide - Page 84
the metal plate down until it clicks into place to lock. 2 BAA031S D Pinch the clip on the side paper guide, and then adjust the guides to the en- velope. BAA032S E Pinch the clip on the front end paper guide to match the envelope size. F Set the envelopes in Tray 1 with the printing side facing up - Ricoh C221SF | User Guide - Page 85
upper limit (lower line) mark inside the tray. 2 BAA174S G Carefully slide the paper tray back in until it stops. To avoid paper jams, make sure the tray is securely inserted. BAA147S Note ❒ Be sure to print object by 180 degrees using the printer driver before printing. For details, see the printer - Ricoh C221SF | User Guide - Page 86
paper feed unit. A Lift and pull the optional paper feed unit, and then hold the tray with both hands, and then pull it out. 2 BAA043S Place the tray on a flat surface. B Press down on the bottom plate until it clicks. ASH077S C Pinch the clips on the side paper guide, and then adjust the guide - Ricoh C221SF | User Guide - Page 87
the clip on the end paper guide and align the arrow with the paper size. 2 ASH097S E Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray. ASH080S F Lift and slide the tray, then push it all the - Ricoh C221SF | User Guide - Page 88
size and direction of the loaded paper using the control panel or the printer driver. Make sure the settings do not conflict. Otherwise, the paper may jam or the print quality may be affected. 2 ❒ Load paper with the print side down and in the short-edge feed direction. ❒ Duplex printing is not - Ricoh C221SF | User Guide - Page 89
it carefully until it stops. 2 BAA049S D Start printing. Note ❒ After loading paper in the tray, specify the paper type and size using the control panel or the printer driver. Reference For details about supported types of paper, see p.58 "Paper and Other Media". For details about specifying the - Ricoh C221SF | User Guide - Page 90
describes how to specify the paper size and paper type using the control panel. Note ❒ Paper type and size can also be specified using the printer driver. For details, 2 see the printer driver Help. Specifying the paper type This section describes how to specify the paper type. A Press any menu - Ricoh C221SF | User Guide - Page 91
the {OK} key. E Press the {U}{T} keys to select the desired tray, and then press the {OK} key. F Press the {U}{T} keys to select the desired paper size, and then press the {OK} key. The new setting is displayed with an "*" symbol, indicating that the setting has been changed. G Confirm the setting - Ricoh C221SF | User Guide - Page 92
panel if you have already configured settings using the printer driver. A Press any menu key. BAA004S B Press the {U}{T} keys to select [Machine Settings], and then press the {OK} key. C Press the {U}{T} keys to select [Paper Settings], and then press the {OK} key. D Press the {U}{T} keys - Ricoh C221SF | User Guide - Page 93
glass at a time. ❒ Up to 35 sheets of an original can be placed in the ADF at once (when using paper weighing 80 g/m2, 20 lb.). Types of originals not supported by the Auto Document Feeder If placed in the ADF, the following types of original might be damaged or become jammed - Ricoh C221SF | User Guide - Page 94
as OHP transparencies or translucent paper • Originals that are wet with toner or white out Unscannable image area copier mode 3 mm 3 mm 3 mm 3 mm In scanner mode 0 mm 0 mm 0 mm 0 mm ❖ Margins when using ADF Top Right In copier mode 3 mm 3 mm In scanner mode 0 mm 0 mm Left 3 mm 0 mm Bottom - Ricoh C221SF | User Guide - Page 95
section describes the procedure for placing originals on the exposure glass and in the ADF. Important ❒ Do not place originals before any correction fluid and toner has completely dried. Doing so may make marks on the exposure glass that will appear on 2 copies. ❒ The original in the ADF takes - Ricoh C221SF | User Guide - Page 96
sheets from being fed at once, fan the pages of your orig- inal before placing them in the ADF. ❒ Place the original squarely. A Adjust the guides according to the size of the original. BAA123S B Place the aligned originals face up in the ADF. The last page should be on the bottom - Ricoh C221SF | User Guide - Page 97
mode for entering fax numbers. • Text input mode for entering names. Value Input Mode Value input mode becomes active when configuring settings such as paper size or copy zoom ratio. In this mode, use the keys as follows: • To enter a digit Press a number key. Press the number keys successively - Ricoh C221SF | User Guide - Page 98
Getting Started • To move the cursor left or right Press the {U} key to move the cursor left, and the {T} key to move the cursor right. If you enter a character when there is a character at the cursor position, the current character shifts to the right. • To delete a character Place the cursor on - Ricoh C221SF | User Guide - Page 99
Entering Characters • To move the cursor left or right Press the {U} key to move the cursor left, and the {T} key to move the cursor right. If you enter a character when there is a character at the cursor position, the current character shifts to the right. • To delete a character Place the - Ricoh C221SF | User Guide - Page 100
Getting Started 2 92 - Ricoh C221SF | User Guide - Page 101
communication allows information about paper settings to be automatically sent from the printer. Bidirectional communication allows you to check the status of the printer from your computer. • Bidirectional communication is supported by Windows 2000/XP/Vista, and Windows Server 2003. To - Ricoh C221SF | User Guide - Page 102
point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the printer icon you want to use. C On the [File] menu, click [Properties]. D Click the [Accessories] tab. If you are using the PostScript 3 printer driver, click the [Device Settings] tab. E In the [Options - Ricoh C221SF | User Guide - Page 103
This section describes accessing the printer properties. For details about settings, see the printer driver Help. Accessing the Printer Properties from the [Printers and Faxes] Window Important ❒ To change the printer default settings including option configuration settings, 3 log on using - Ricoh C221SF | User Guide - Page 104
settings for the WordPad 3 application provided with Windows XP. A On the [File] menu, the application. For details, see the manuals provided with the application. ❒ Any configured here are used as defaults when printing from that application. Mac OS X A Open the file you want to print. - Ricoh C221SF | User Guide - Page 105
the machine reports an error. There are two ways to resolve this error: ❖ Continue printing using mismatched paper Use the form-feed function to ignore the error and print using mismatched paper. ❖ Reset the print job Cancel printing. Note ❒ If the [Auto Continue] setting under [Machine Settings] is - Ricoh C221SF | User Guide - Page 106
A While the error message is displayed, press the {B&W Start} key or {Color Start} key. 3 BAA005S Printing resumes on whatever paper is loaded. Note ❒ If the paper is too small for the print job, the printed image will be cropped. Resetting the print job A While an error message is displayed, press - Ricoh C221SF | User Guide - Page 107
key on the machine. 3 BAA128S Canceling a print job before printing has started Windows A Double-click the printer icon on the task bar of your computer. job you want to cancel, click the [Document] menu, and then click [Cancel]. Mac OS X A Start Print Center. B Select the name of the job you want - Ricoh C221SF | User Guide - Page 108
Using the Printer Function Canceling a print job while printing A Press the {Clear/Stop} key on the control panel. 3 BAA128S 100 - Ricoh C221SF | User Guide - Page 109
about the functions below, see the printer driver Help. Print Quality Functions Print quality toner. Text is printed as usual so that it remains clear and easy to read. This function is not available with Mac process. Therefore, images on the printed paper may look different from those on the - Ricoh C221SF | User Guide - Page 110
driver CD-ROM. For information about adding a color profile, search Windows Help for "color profile", and then see the appropriate topic. This function is not available with Mac OS X. ❖ Changing the method of downloading solve the problem. You can specify whether TrueType fonts are downloaded as - Ricoh C221SF | User Guide - Page 111
is selected, A3/11" × 17"/B4/8K documents can be scaled to a size that the machine supports, so it can then be printed out. [Enable Large Papers] is not available with Mac OS X. ❖ Printing with a cover page You can add a cover page to the print job. You can select to leave the cover - Ricoh C221SF | User Guide - Page 112
Using the Printer Function 3 104 - Ricoh C221SF | User Guide - Page 113
display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the {Copy} key Mixed 01 • First line: Shows the current status of the machine and current paper size. • Second line: Shows the current reduction or enlargement ratio, copy - Ricoh C221SF | User Guide - Page 114
Using the Copier Function Basic Operation in Copier Mode This section describes the basic procedure for making photocopies. Important ❒ The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. A Press the {Copy - Ricoh C221SF | User Guide - Page 115
Operation in Copier Mode Note ❒ The maximum number of copies is 99. ❒ If tray 2 is installed, you can select which tray to feed paper from in the [Paper Select] setting under [Copy Settings]. ❒ When making multiple copies of a multi-page document, you can select whether copies are output in - Ricoh C221SF | User Guide - Page 116
the reduction or enlargement ratio for the current job. ❖ Scaling There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. • Preset ratio 4 BAA113S 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400% 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% • Custom - Ricoh C221SF | User Guide - Page 117
Making Enlarged or Reduced Copies Making enlarged or reduced copies Use this procedure to enlarge or reduce the size of your copies. A Press the {Reduce/Enlarge} key. 4 BAA132S B Press the {Reduce/Enlarge} key or {U}{T} keys to select the desired ratio, and then press the {OK} key. C If [Custom 25- - Ricoh C221SF | User Guide - Page 118
the Copier Function Copying Multiple Pages onto One Sheet This section describes how to copy multiple pages of an original onto a single sheet of copied paper for the current job. Important ❒ This function is only available when the original is set in the ADF, not when it is set on the - Ricoh C221SF | User Guide - Page 119
Copying Multiple Pages onto One Sheet ❖ 4-in-1 mode You can copy four pages of an original onto a single sheet of photocopied paper. Depending on the orientation of the original, the printout format can be selected from the following: • Portrait Row BAA008S • Portrait Column 4 BAA009S • Landscape - Ricoh C221SF | User Guide - Page 120
Using the Copier Function Copying multiple pages onto one sheet Use this procedure to copy multiple pages onto a single sheet. A Press the {Reduce/Enlarge} key. 4 BAA132S B Press the {Reduce/Enlarge} key or {U}{T} keys to select [2in1] or [4in1], and then press the {OK} key. C Press the {U}{T} keys - Ricoh C221SF | User Guide - Page 121
Specifying Scan Settings Specifying Scan Settings This section describes how to specify image density and quality for the current job. Adjusting Image Density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, - Ricoh C221SF | User Guide - Page 122
Using the Copier Function Selecting the Document Type According to Original This section describes how to select the best document type for the original that you are scanning. There are three document types: ❖ Text Select this when the original contains only text and no photographs or pictures. - Ricoh C221SF | User Guide - Page 123
Specifying Scan Settings Note ❒ Press the { } key or {Clear/Stop} key to discard the current change and return to the initial screen. ❒ You can change the [Quality] setting under [Copy Settings] to always make copies with a specific document type. ❒ Temporary job settings are cleared in the - Ricoh C221SF | User Guide - Page 124
and bypass tray You can scan originals using the exposure glass, and print on paper fed from the bypass tray. Use this method if you are using the Type and tray 1 or 2 You can scan originals using the ADF, and print on paper fed from tray 1 or tray 2. This method is convenient when making a 2-sided - Ricoh C221SF | User Guide - Page 125
Making 2-sided Copies Note ❒ When making 2-sided copies, confirm which tray is used to feed paper from for making copies, by checking the [Paper Select] setting under [Copy Settings]. ❒ If the [Auto Clear] setting is enabled, temporary job settings may be cleared during the operation. Make sure to - Ricoh C221SF | User Guide - Page 126
Using the Copier Function 4 118 - Ricoh C221SF | User Guide - Page 127
are two scanning methods: scanning using the control panel and scanning from the computer (TWAIN scanning). The Screen in Scanner Mode This section provides information about the screen in scanner mode. Important ❒ With the Type 1 model, functions that require an ADF cannot be used. By default, the - Ricoh C221SF | User Guide - Page 128
Using the Scanner Function Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan - Ricoh C221SF | User Guide - Page 129
scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. File format of the scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. User name for logging in to the FTP server - Ricoh C221SF | User Guide - Page 130
Scanner Function 5 122 Item Full Name Service scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. Note ❒ To send files via e-mail, - ating systems: • Windows 98 • Windows Me • Windows 2000 • Windows XP • Windows Server 2003 • Mac OS X ❒ Scan - Ricoh C221SF | User Guide - Page 131
Registering Scan Destinations Modifying Scan Destinations This section describes how to modify the information of registered destinations. A Start the Web browser, and access the machine by entering its IP address. B Click [Scan Destination]. C Select the entry to modify, and then click [Edit]. D - Ricoh C221SF | User Guide - Page 132
takes precedence over the original on the exposure 5 glass if you place originals both in the ADF and on the exposure glass. A Press the {Scanner} key. BAA130S B Place the original on the exposure glass or in the ADF. If necessary, configure advanced scan settings. C Press the {Address book} key - Ricoh C221SF | User Guide - Page 133
PDF or TIFF file containing all pages. However, if the file format is JPEG, a single-page file will be created for every page scanned. ❒ If paper is jammed in the ADF, the scan file is discarded. In this case, scan the entire originals again. To remove - Ricoh C221SF | User Guide - Page 134
p.126 "Specifying the scan destination". For details about [Multi Page in A Document] or [Limitless Scan], see p.170 "Scanner Settings". For details about how to remove the paper jammed in the ADF, see p.228 "Removing Scanning Jams". Specifying the scan destination This section describes how to - Ricoh C221SF | User Guide - Page 135
Scanning Using the Control Panel ❖ Using the {Pause/Redial} key Press the {Pause/Redial} key to select the last used destination. BAA126S Note ❒ The {Pause/Redial} key is not effective for the first scan job after the machine is turned on. ❒ To select destinations not registered as Quick Dial - Ricoh C221SF | User Guide - Page 136
Using the Scanner Function B Press the {Reduce/Enlarge} key or {U}{T} keys to select the size of the orig 's default for the same setting is changed. Reference For details about [Document Size], see p.170 "Scanner Settings". For details about [Auto Clear], see p.191 "Administrator Settings". 128 - Ricoh C221SF | User Guide - Page 137
is changed. • When the power is turned off. • When the machine's default for the same setting is changed. Reference For details about [Density], see p.170 "Scanner Settings". For details about [Auto Clear], see p.191 "Administrator Settings". 129 - Ricoh C221SF | User Guide - Page 138
Using the Scanner Function Specifying resolution This section describes how to specify the resolution for machine's default for the same setting is changed. Reference For details about [Resolution], see p.170 "Scanner Settings". For details about [Auto Clear], see p.191 "Administrator Settings". 130 - Ricoh C221SF | User Guide - Page 139
-compatible application. PageManager, which is provided on the driver CD-ROM, can be used for TWAIN scanning. files just like Windows Explorer. • View files without opening other applications, with PageManager document and image viewers. Supported file formats include manual for PageManager. 131 - Ricoh C221SF | User Guide - Page 140
Scanner Function Scanning from a computer (Windows) The following procedure uses Windows then click [OK]. 5 For details, see the TWAIN driver Help or the manual for PageManager. G On the [File] menu, click [ a preset folder. ❒ The machine supports WIA scanning, an additional method of scanning - Ricoh C221SF | User Guide - Page 141
from a Computer Scanning from a computer (Mac OS X) The following procedure uses Mac OS X and PageManager as an example. , see the TWAIN driver Help or the manual for PageManager. G On the [Presto! PageManager X] menu, click [Quit]. 5 Note ❒ If there are two or more scanners on the network, - Ricoh C221SF | User Guide - Page 142
Using the Scanner Function 5 134 - Ricoh C221SF | User Guide - Page 143
available for the Type 2 and Type 3 models. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the {Facsimile} key on the control panel to switch to the fax screen. ❖ Screen in standby mode Ready - Ricoh C221SF | User Guide - Page 144
Using the Fax Function Setting the Date and Time This section describes how to set the time and date for the machine's internal clock, and how to select the display format. • Date Year, month, date, and date format (MM/DD/YYYY, DD/MM YYYY, or YYYY MM/DD) • Time Hour, minute, time format (12- or 24- - Ricoh C221SF | User Guide - Page 145
Setting the Date and Time K Press the {U}{T} keys to select [Time Setting], and then press the {OK} key. L Select the desired time format using {U}{T} keys, and then press the {OK} key. If you selected [24 hours], proceed to step N. If you selected [12 hours], proceed to the next step. M Press the - Ricoh C221SF | User Guide - Page 146
Using the Fax Function Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel or a Web browser. The Address Book allows you to specify fax destinations quickly and easily. Important ❒ The Address Book data could be damaged or - Ricoh C221SF | User Guide - Page 147
the pause. You can specify the length of the pause time in the [Pause Key Time] setting under [Fax Settings]. ❒ To use tone services on a pulse-dialing line, insert "*" in the fax number. 6 "*" switches the dialing mode from pulse to tone temporarily. ❒ A password for accessing the [Fax - Ricoh C221SF | User Guide - Page 148
Using the Fax Function B Press the {U}{T} keys to select [Fax Quick Dial/Speed Dial], and then press the {OK} key. C If you are requested to enter a password, enter the password using the num- ber keys, and then press the {OK} key. D Press the {U}{T} keys to select [Quick Dial Entry] or [Speed - Ricoh C221SF | User Guide - Page 149
Registering Fax Destinations C If you are requested to enter a password, enter the password using the num- ber keys, and then press the {OK} key. D Press the {U}{T} keys to select [Quick Dial Entry] or [Speed Dial Entry], and then press the {OK} key. E Press the {U}{T} keys to select the desired - Ricoh C221SF | User Guide - Page 150
following the pause. You can specify the length of the pause time in the [Pause Key Time] setting under [Fax Settings]. ❒ To use tone services on a pulse-dialing line, insert "*" in a fax number. "*" switches the dialing mode from pulse to tone temporarily. Reference For details about [Pause Key - Ricoh C221SF | User Guide - Page 151
Registering Fax Destinations Modifying fax destinations This section describes how to modify the information of registered destinations. A Start the Web browser and access the machine by entering its IP address. B Click [One Touch Button] or [FAX Speed Dial]. If you modify the Speed Dial entry, - Ricoh C221SF | User Guide - Page 152
Using the Fax Function Sending a Fax This section describes the transmission modes and the basic operations for sending a fax. Important ❒ It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode This section describes how to - Ricoh C221SF | User Guide - Page 153
Sending a Fax E Press the {U}{T} keys to select [Off], [On], or [Next Fax Only], and then press the {OK} key. For Memory Transmission, select [Off]. For Immediate Transmission, select [On] or [Next Fax Only]. The new setting is displayed with an "*" symbol, indicating that the setting has been - Ricoh C221SF | User Guide - Page 154
in the [Pause Key Time] setting under [Fax Settings]. ❒ To use tone services on a pulse-dialing line, insert "*" in a fax number. "*" switches the dialing or to send only the pages that have been scanned successfully. ❒ If paper is jammed in the ADF, the jammed page has not been scanned properly. - Ricoh C221SF | User Guide - Page 155
the Fax Destination". For details about [Auto Redial] or [Pause Key Time], see p.173 "Fax Settings". For details about how to remove the paper jammed in the ADF, see p.228 "Removing Scanning Jams". Cancelling fax sending Press the {Clear/Stop} key to cancel sending a fax. 6 BAA128S ❖ Using - Ricoh C221SF | User Guide - Page 156
Using the Fax Function Specifying the Fax Destination This section describes how to specify the destination when sending a fax. Other than entering the destination fax number using the number keys, you can specify destinations using the following functions: • Using the One Touch buttons • Using - Ricoh C221SF | User Guide - Page 157
Sending a Fax Specifying the destination using Speed Dial This section describes how to select a destination registered as a Speed Dial entry. There are two ways to select a destination: • Entering a Speed Dial number • Searching by Speed Dial name Entering a Speed Dial number A Press the {Address - Ricoh C221SF | User Guide - Page 158
Using the Fax Function Searching by Speed Dial name A Press the {Address book} key. You can press the {U}{T} keys to scroll through the Address Book. BAA135S B Enter the first letters of the desired Speed Dial entry's name using the num- ber keys. Each time you enter a character, the display - Ricoh C221SF | User Guide - Page 159
Sending a Fax Specifying the destination using the broadcast function You can send a fax to multiple destinations simultaneously. You can broadcast faxes to a maximum of 100 destinations. Faxes are sent to destinations in the order they were specified. A Specify the destination using Quick Dial, - Ricoh C221SF | User Guide - Page 160
Using the Fax Function Useful Sending Functions This section explains some useful fax functions. You can confirm the status of the other party's machine easily before sending a fax by using the On Hook Dial function. If you have an extra telephone, you can talk and send a fax in one call. Important - Ricoh C221SF | User Guide - Page 161
Sending a Fax Reference For details about selecting the transmission mode, see p.144 "Selecting Transmission Mode". Sending a fax after a conversation An external telephone allows you to send a fax after finishing your conversation, without having to disconnect and redial. This function is useful - Ricoh C221SF | User Guide - Page 162
Using the Fax Function Specifying the Scan Settings This section describes how to specify image density and resolution for the current scan job. Adjusting image density This section describes how to adjust image density for the current job. There are three image density levels. The darker the - Ricoh C221SF | User Guide - Page 163
Sending a Fax Specifying the resolution This section describes how to specify the resolution for scanning the original for the current job. There are three resolution settings: ❖ Standard Select this when the original is a printed or typewritten document with normal-sized characters. ❖ Fine Select - Ricoh C221SF | User Guide - Page 164
is low. ❒ If a printing problem occurs, the fax is stored in memory. Stored received documents are printed as soon as the problem is resolved. ❒ If the Letter, or Legal size paper can be used for printing faxes. ❒ If tray 2 is installed, you can select which tray to feed paper from in the [Tray - Ricoh C221SF | User Guide - Page 165
When using the machine with an external device Select one of the following modes when an external telephone or telephone answering device is connected: • Manual mode (manual reception) In this mode, you must answer calls with an external telephone. If a call is a fax call, you have to start the fax - Ricoh C221SF | User Guide - Page 166
Mode This section describes the basic operation for receiving a fax when the reception mode is set to Manual mode. A Pick up the handset of the external telephone to answer the call. A normal telephone call starts. B When you hear a fax calling tone or no - Ricoh C221SF | User Guide - Page 167
up the handset and press the {Clear/Stop} key, a normal telephone call starts. If you hear a fax calling tone or no sound, receive the fax manually. • If you pick up the handset but the time specified in [F/T Ring Time] passes before you press {Clear/Stop} key, the machine starts to receive - Ricoh C221SF | User Guide - Page 168
fax automatically. • If a voice is detected, a normal telephone call starts. The external telephone answering device records messages. Note ❒ You can manually receive a fax during silence detection. 6 ❒ Silence detection does not terminate for 30 seconds even if the external telephone answering - Ricoh C221SF | User Guide - Page 169
7. Configuring the Machine Using the Control Panel This chapter describes how to configure and adjust the machine's operational settings using the control panel. The machine can be operated using its default, but the configuration can be changed depending on the needs of the user. Changes to - Ricoh C221SF | User Guide - Page 170
Configuring the Machine Using the Control Panel E Confirm the setting, and then press the { } key. F Press the {Clear/Stop} key to return to the initial screen. Note ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} keys. ❒ - Ricoh C221SF | User Guide - Page 171
parameters included in each menu. Important ❒ Some items might not appear, depending on the model type you are using. ❖ Copy Settings Paper Select Sort Quality Density Reduce/Enlarge Color Adjustment ❖ Scan Settings Document Size Multi Page in A Document Limitless Scan Color Compressed Ratio - Ricoh C221SF | User Guide - Page 172
Configuring the Machine Using the Control Panel ❖ Machine Settings Speaker Volume Paper Settings Job Timeout Auto Continue Toner Saver Mode Supplies Info Scanner Carriage High Humidity Mode ❖ Network Settings Ethernet IP Configuration ❖ Reports Print Configuration Page Activity Report Memory - Ricoh C221SF | User Guide - Page 173
❖ PDL Settings Paper Input List Print System PCL Menu PS Menu Menu Chart 7 165 - Ricoh C221SF | User Guide - Page 174
Configuring the Machine Using the Control Panel Copy Settings This section describes how to configure the copy settings. Changing Copy Settings The procedure for changing the sort copy setting is provided as an example. A Press any menu key. BAA004S B Press the {U}{T} keys to select [Copy Settings - Ricoh C221SF | User Guide - Page 175
the specified size, the machine starts to print from tray 1. If tray 1 runs out of paper, the machine automatically switches to tray 2 to continue printing. If tray 2 runs out of paper, load paper in tray 1. If tray 2 is not installed, only [Tray1] and [Bypass Tray] appear. Default: [Tray1] • Tray1 - Ricoh C221SF | User Guide - Page 176
• 78% • 93% • 100% • 2in1 Select this to photocopy two pages of an original onto a single sheet of A4, Letter, or Legal size paper. When selecting this option, also select the orientation. 7 • Portrait • Landscape • 4in1 Select this to photocopy four pages of an original onto a single sheet - Ricoh C221SF | User Guide - Page 177
an original onto a single sheet of A4, Letter, or Legal size paper. When selecting this option, also select the orientation. • Portrait • Landscape of an original onto a single sheet of A4, Letter, or Legal size paper. When selecting this option, also select the orientation and layout. • Portrait Row - Ricoh C221SF | User Guide - Page 178
Configuring the Machine Using the Control Panel Scanner Settings This section describes how to configure the scanner settings. Changing Scanner Settings The procedure for changing the setting for creating a single file containing multiple pages is provided as an example. A Press any menu key. - Ricoh C221SF | User Guide - Page 179
of using the {U}{T} keys. ❒ You can press the { } key to exit to the previous level of the menu tree. Scanner Setting Parameters This section describes the scanner setting parameters. Important ❒ Some items might not appear, depending on the model type you are using. ❖ Document Size Specifies - Ricoh C221SF | User Guide - Page 180
Configuring the Machine Using the Control Panel ❖ Resolution Specifies the resolution for scanning the original. Default: [300x300 dpi] • 100x100 dpi • 150x150 dpi • 200x200 dpi • 300x300 dpi • 400x400 dpi • 600x600 dpi ❖ Density Specifies the image density for scanning originals. Default: • ( - Ricoh C221SF | User Guide - Page 181
Fax Settings Fax Settings This section describes how to configure the fax settings. Important ❒ Fax settings are only available for the Type 2 and Type 3 models. Changing Fax Settings The procedure for setting the resolution for scanning the original is provided as an example. A Press any menu key - Ricoh C221SF | User Guide - Page 182
Configuring the Machine Using the Control Panel F Confirm the setting, and then press the { } key. G Press the {Clear/Stop} key to return to the initial screen. Note ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} keys. ❒ - Ricoh C221SF | User Guide - Page 183
Only] • Fax Only The machine automatically answers all incoming calls in fax reception mode. • Manual The machine rings when it receives incoming calls. The machine receives faxes only when you manually receive faxes. • FAX/TAD The machine receives faxes automatically when a fax call is received - Ricoh C221SF | User Guide - Page 184
Control Panel • Auto Reduction Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet of paper. Note that the machine only reduces the size down to 74%. If further reduction is required to fit the fax on a single sheet, it will - Ricoh C221SF | User Guide - Page 185
Fax Settings • All Clear To delete the fax jobs, select [Clear]. Selecting [Not Clear] exits to the previous level of the menu tree without deleting the fax job. ❖ Comm Settings • ECM TX Sets the machine to automatically resend parts of the data that are lost during transmission. Default: [On] • - Ricoh C221SF | User Guide - Page 186
Configuring the Machine Using the Control Panel ❖ Report Settings • TX Report Sets the machine to print a transmission report automatically after a fax transmission. When the machine is in Immediate Transmission mode, the image of the original will not be reproduced on the report, even if [Error - Ricoh C221SF | User Guide - Page 187
Fax Quick Dial/Speed Dial Fax Quick Dial/Speed Dial This section describes the fax Quick Dial/Speed Dial settings. Important ❒ The fax Quick Dial/Speed Dial setting is only available for the Type 2 and Type 3 models. Registering Fax Destinations in Fax Quick Dial/Speed Dial Register fax - Ricoh C221SF | User Guide - Page 188
Configuring the Machine Using the Control Panel Machine Settings This section describes the machine's operational settings. Changing Machine Settings The procedure for changing the volume of the keypad tone is provided as an example. A Press any menu key. BAA004S 7 B Press the {U}{T} keys to - Ricoh C221SF | User Guide - Page 189
Machine Settings G Press the {Clear/Stop} key to return to the initial screen. Note ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} keys. ❒ You can press the { } key to exit to the previous level of the menu tree. Machine - Ricoh C221SF | User Guide - Page 190
trays: [Plain Paper] • Tray1 Paper 7 Thin Paper(60-70g/m2), Plain Paper, Plain Paper(90-105g/m2), Recycled, Color, Letterhead, Preprinted, Prepunched, Label Paper, Bond Paper, Cardstock, Envelope, Thick Paper(105-160g/m2) • Tray2 Paper Thin Paper (60-70g/m2), Plain Paper, Plain Paper(90-105g/m2 - Ricoh C221SF | User Guide - Page 191
Off ❖ Auto Continue Sets the machine to ignore an error with paper size or type and continue printing. The printing stops temporarily when amount of toner. Default: [Off] • On • Off ❖ Supplies Info Displays information about consumables. • Toner Displays the remaining amount of toner. • Black - Ricoh C221SF | User Guide - Page 192
Box Life Counter Displays the remaining life of the waste toner bottle. (New), , , , , • Fuser Unit • Fuser Unit Life Displays the remaining life of the fusing unit. (New), , , , , (Needs replacing) (Needs replacing) ❖ Scanner Carriage Returns the scanning unit inside the machine to - Ricoh C221SF | User Guide - Page 193
Network Settings Network Settings This section describes the network settings. Changing Network Settings The procedure for changing the network speed is provided as an example. A Press any menu key. BAA004S B Press the {U}{T} keys to select [Network Settings], and then press the {OK} key. Menu - Ricoh C221SF | User Guide - Page 194
Menu Lock], see p.191 "Administrator Settings". Network Setting Parameters This section describes the network setting parameters. ❖ Ethernet • MAC Displays the machine's MAC address. • LINK Status 7 Displays the current Ethernet speed setting. • 100M Full Dup • 100M Half Dup • 10M Full - Ricoh C221SF | User Guide - Page 195
and default gateway address automatically from a DHCP server. When DHCP is used, you cannot specify the IP address, subnet mask, or default gateway address manually. Default: [On] • On • Off • IP Address Specifies the machine's IP address when DHCP is not used. Use this menu to check the current - Ricoh C221SF | User Guide - Page 196
Configuring the Machine Using the Control Panel Reports Print This section describes the types of reports that can be printed. Printing the Configuration Page Follow the procedure below to print the configuration page. A Press any menu key. BAA004S B Press the {U}{T} keys to [Reports Print], and - Ricoh C221SF | User Guide - Page 197
size and type settings. • Tray 1 Shows paper size and type settings. • Tray 2 Shows paper size and type settings. ❖ Supplies Info Shows the information about supply levels. • Black Toner • Yellow Toner • Magenta Toner • Cyan Toner • Waste Toner Pack ❖ Counter Info • Total Mode • Printer Mode • Scan - Ricoh C221SF | User Guide - Page 198
Configuring the Machine Using the Control Panel Types of Report Important ❒ Some items might not appear, depending on the model type you are using. ❖ Configuration Page Prints general information and the current configurations of the machine. ❖ Activity Report Prints a fax transmission and - Ricoh C221SF | User Guide - Page 199
Administrator Settings Administrator Settings This section describes administrator settings. Changing Administrator Settings The procedure for changing the start-up mode after power-on is provided as an example. A Press any menu key. BAA004S B Press the {U}{T} keys to select [Admin Settings], - Ricoh C221SF | User Guide - Page 200
Configuring the Machine Using the Control Panel Note ❒ A password for accessing the [Admin Settings] menu can be specified in [Admin Menu Lock]. ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} keys. ❒ You can press the { } - Ricoh C221SF | User Guide - Page 201
Administrator Settings ❖ TEL Line Type Specifies the line type of the telephone line. To configure this setting, contact your telephone company and select the setting based on your telephone line. Selecting a wrong setting may cause failures in fax transmissions. Default: [Tone] • Tone • Pulse - Ricoh C221SF | User Guide - Page 202
Configuring the Machine Using the Control Panel ❖ Power Saver Sets the machine to enter Sleep mode to reduce power consumption when it has been idle for a specified period of time. Note that regardless of this setting, the machine always enters Low-power mode if it has been idle for a preset period - Ricoh C221SF | User Guide - Page 203
Administrator Settings ❖ Setting Default • Clear Menu Settings • Not Execute Exits to the previous level of the menu tree without clearing the settings. • Execute Resets the machine's settings to their defaults except the following: language for the screen, country setting, network settings, and - Ricoh C221SF | User Guide - Page 204
Configuring the Machine Using the Control Panel PDL Settings This section describes the PDL settings. Important ❒ PDL settings are only available for the Type 3 model. Changing PDL Settings The procedure for changing the setting for duplex printing is described as an example. A Press any menu key. - Ricoh C221SF | User Guide - Page 205
Setting Parameters This section describes the PDL setting parameters. ❖ Paper Input • Tray Priority Specifies the tray that the machine checks first for paper that matches the print. [Tray 2] appears only when print is specified by the printer driver. Default: 1 • 1 to 999, in increments of 1 197 - Ricoh C221SF | User Guide - Page 206
DL Env, Custom • Duplex Sets the machine to print on both sides of paper according to the specified binding method. Default: [Off] • Off • Short to print blank pages. When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [No Print]. Default: - Ricoh C221SF | User Guide - Page 207
PDL Settings • I/O Time Out Specifies how long the machine waits for the currently connected interface to respond. When the specified time elapses, the machine can receive data from another interface. If you make the [I/O Timeout] period too short, a timeout might occur while data transfer is in - Ricoh C221SF | User Guide - Page 208
Configuring the Machine Using the Control Panel • Ext. A4 Wide Sets the machine to extend the width of the printable area of A4 size paper, reducing side margin width. Default: [Off] • On • Off • Append CR To LF Sets the machine to append a CR code to each LF code to print - Ricoh C221SF | User Guide - Page 209
• Creating backup files of the machine's configuration • Restoring the machine's configuration from backup files ❖ Supported Web browsers • Windows operating systems: Internet Explorer 5.0 or later • Mac OS X: Safari Note ❒ To operate the machine via a Web browser, you must first configure the - Ricoh C221SF | User Guide - Page 210
the Machine Using a Web Browser Displaying the Main Page When you access the machine using a Web browser, the main page appears in your browser's window. A Launch the Web browser. B In the Web browser's address bar, enter "http://(machine's IP address)/" to access the machine. If a DNS or WINS - Ricoh C221SF | User Guide - Page 211
Status Click [Main Page] to display system information, paper tray status and toner levels. ❖ System Information Item Name Location Contact ❖ Toner Item Black Toner Magenta Toner Yellow Toner Cyan Toner Waste Toner Pack ❖ Paper Tray Item Tray 1 Tray 2 Bypass Tray Description Shows the name of - Ricoh C221SF | User Guide - Page 212
Configuring the Machine Using a Web Browser Note ❒ The information about tray 2 appears only when it is installed. ❒ If non-genuine print cartridges are installed, toner life cannot be reliably in- dicated. Reference For details about system information, see p.214 "SNMP Settings". 8 204 - Ricoh C221SF | User Guide - Page 213
Checking Machine Status Checking Machine Status Click [Counter] or [Machine Information] to display status information for the machine. Counter ❖ Page Counter for Each Function Item Total Color Black Reception Transmission Description 8 Shows the total number of pages printed, scanned and - Ricoh C221SF | User Guide - Page 214
Configuring the Machine Using a Web Browser ❖ Scanner Counter Item Page Total Color Black ADF Used total number of paper jams. Shows the number of paper jams that have occurred in the ADF. Shows the number of paper jams that have occurred in the output tray. Shows the number of paper jams that have - Ricoh C221SF | User Guide - Page 215
Machine Information Checking Machine Status Item Model Name Firmware Version Engine FW Version PCL Version PS Version PDL Firmware Version Serial Number Fax Card Total Memory Description Shows the model name of the machine. Shows the version of firmware installed on the machine. Shows the - Ricoh C221SF | User Guide - Page 216
Configuring the Machine Using a Web Browser Registering Destinations Scan and fax destinations can be registered using a Web browser. A maximum of 100 destinations can be registered. See the scan and fax sections for more information on registering destinations. Reference For details about - Ricoh C221SF | User Guide - Page 217
Printing Reports Printing Reports Click [Report Print] to display the Report Print page. Then, select an item and click [Print] to print out information for that item. Item Configuration Page Activity Report Memory List Quick Dial List Speed Dial List Scan Destination List Scan Transmission Log - Ricoh C221SF | User Guide - Page 218
] or [SMTP] to check the network status and change network settings. Network Status ❖ General Status Item 8 Link Status Printer Name Network Version MAC Address ❖ TCP/IP Status Item DHCP IP Address Subnet Mask Gateway 210 Description Shows the type and speed of the network connection. Shows - Ricoh C221SF | User Guide - Page 219
❖ NetBIOS over TCP Item Status Computer Name Workgroup Name Network Application Configuring Network Setup Description Shows whether the NetBIOS protocol is active. Enter the display name for the machine on the NetBIOS network. Can contain up to 15 characters. Enter the workgroup to which the - Ricoh C221SF | User Guide - Page 220
Item DNS Method 8 Primary DNS Server Secondary DNS Server Domain Name DNS Timeout Host Name Description Select whether to specify domain name servers manually or receive DNS information from the network automatically. When set to [Auto], the items below become unavailable. Enter the IP address or - Ricoh C221SF | User Guide - Page 221
Alert Messages Configuring Network Setup ❖ Alert 1 or 2 Item Display Name Email Address Paper Jam No Paper Toner Low Service Required No Toner Cover Open Description Enter a sender name for alert e-mail. Can contain up to 32 characters. Enter the address of the recipient of the alert email. - Ricoh C221SF | User Guide - Page 222
Host 2 ❖ Community Item Get Community Trap Community ❖ System Item System Location 214 Description Select whether to enable the machine to use SNMP services. Description Select whether to enable the machine to send traps to the management host (NMS). Enter the IP address or host name of - Ricoh C221SF | User Guide - Page 223
65535). Select an authentication method from the following: 8 [Anonymous]: The user name and password are not necessary. [SMTP Authentication]: The machine supports NTLM and LOGIN authentication. [POP before SMTP]: The POP3 server is used for authentication. Enter the user name for logging in - Ricoh C221SF | User Guide - Page 224
Configuring the Machine Using a Web Browser Configuring Administrator Setup Click either of [Password], [Setting Default], [Setting Backup] or [Setting Default] to configure administrator settings. Password Item New Password Confirm New Password 8 Setting Default Description Enter the new - Ricoh C221SF | User Guide - Page 225
Configuring Administrator Setup Item Clear Scan Destination Clear FAX Quick Dial / Speed Dial Description Select to clear the scan destinations. Select to clear the fax destinations. Note ❒ Settings related to fax functions appear only for the Type 2 and Type 3 models. Setting Backup You can - Ricoh C221SF | User Guide - Page 226
Configuring the Machine Using a Web Browser Note ❒ Settings related to fax functions appear only for the Type 2 and Type 3 models. Setting Restore Settings can be restored from a previously created backup file. Important ❒ When the machine is returned from repair, it is important that you restore - Ricoh C221SF | User Guide - Page 227
a guide for solving problems in operating the machine. Overview Troubleshooting is divided into the following sections: • p.220 "Common Problems" • p.221 "Paper Feed Problems" • p.232 "Print Quality Problems" • p.233 "Printer Problems" • p.236 "Copier Problems" • p.237 "Scanner Problems" • p.238 - Ricoh C221SF | User Guide - Page 228
troubleshoot common problems that may occur while operating the machine. Problem The machine does not turn on. An error message is shown on the machine's screen. Pages are not printed. Pages are not printed. Strange noise comes from the area where a supply supply or option is Confirm that the supply - Ricoh C221SF | User Guide - Page 229
areas of solid color, which consume a lot of toner. • Use supported types of paper. See p.58 "Supported Paper for Each Tray". • Load paper only as high as the upper limit markings on the paper guide. • Make sure that the friction pad, paper feed roller or registration roller is clean. See p.259 - Ricoh C221SF | User Guide - Page 230
Troubleshooting Problem Solution The printed paper is curled. • Load the paper upside down in the paper tray. • If the paper curl is severe, take prints from the output tray more frequently. • Paper is damp. Use paper that has been stored properly. See p.58 "Paper and Other Media". • Select [ - Ricoh C221SF | User Guide - Page 231
Paper Feed Problems 1. Fusing Unit If paper is jammed in the fusing unit, see p.223 "If paper jams inside the fusing unit". 2. Tray If paper is jammed in the tray, see p.225 "If paper jams inside a tray". BAA103S 3. Transfer Unit If paper is jammed in the transfer unit, see p.227 "If paper jams - Ricoh C221SF | User Guide - Page 232
Troubleshooting A Pull the opening lever on the front cover, and then carefully lower the front cover. BAA056S B Lower the blue fusing unit lever, and pull out the jammed paper carefully. BAA071S 9 BAA072S If you cannot find the jammed paper, check for it by pulling down the guide. 224 BAA073S - Ricoh C221SF | User Guide - Page 233
C Carefully lift the blue fusing unit levers. Paper Feed Problems BAA074S D Using both hands, carefully push up the front cover until it closes. BAA069S Note ❒ When closing the front cover, push the upper area of - Ricoh C221SF | User Guide - Page 234
Troubleshooting B Pull out the jammed paper carefully. *)) %#5 If paper has become jammed inside the transfer unit, pull the paper forward. *)) %$5 C Using both hands, carefully push up the front cover until it closes. 9 BAA069S Note ❒ Do not pull out the paper tray (Tray 1). ❒ If paper is jammed in - Ricoh C221SF | User Guide - Page 235
Paper Feed Problems If paper jams inside the transfer unit If paper jams inside the transfer unit, follow the procedure below to remove it. A Pull the opening lever on the front cover, and then carefully lower the front cover. BAA056S B Carefully remove any paper that is jammed under the transfer - Ricoh C221SF | User Guide - Page 236
Troubleshooting Removing Scanning Jams When the following message appears on the screen, follow the procedure below to remove the original too hard, as it may rip. 9 BAA110S C If you cannot pull out the jammed original easily, unlock the paper feed roller by raising the green lever. 228 BAA150S - Ricoh C221SF | User Guide - Page 237
Paper Feed Problems D Lift the paper feed roller slightly and pull it out toward you. BAA151S E Gently pull the jammed original to remove it. BAA153S F If you cannot pull out the jammed original easily, raise the input tray to see if the original is jammed in the output area. 9 BAA166S 229 - Ricoh C221SF | User Guide - Page 238
Troubleshooting G Gently pull the jammed original to remove it. BAA167S H Put the paper feed roller back in with the roller part facing downwards. BAA154S I Lower the green lever to lock the paper feed roller. 9 BAA155S 230 - Ricoh C221SF | User Guide - Page 239
J Close the ADF cover. Paper Feed Problems BAA111S K Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. BAA168S L Close the ADF. 9 231 - Ricoh C221SF | User Guide - Page 240
ma- used. chine. See p.58 "Supported Paper for Each Tray". The paper type setting is incorrect. Make sure that the paper type setting of the printer driver matches the type of paper loaded. See p.82 "Specifying Paper Type and Paper Size". A non-genuine print cartridge is Refilled or non-genuine - Ricoh C221SF | User Guide - Page 241
may be interfering with printing. If the problem is not resolved, close unneeded processes too. • Check that the latest printer driver is being used. If it is not the latest one, update it with the latest version. See the instructions provided on the driver CD-ROM. Processing time depends on data - Ricoh C221SF | User Guide - Page 242
Troubleshooting Problem Solution The toner is powdery and comes Check if the fusing unit lever is lowered or the grey knobs away from the paper, or the are positioned as in the image below. printed image has a matt appear- ance. ASH129S Changing the Printer Driver Settings You may - Ricoh C221SF | User Guide - Page 243
Check that the page layout settings are properly configured in the application. Make sure the paper size selected in the printer properties dialog box matches the size of the paper loaded. For details, see the printer driver Help. Set the printable area to maximum. For details, see the printer - Ricoh C221SF | User Guide - Page 244
Troubleshooting Copier Problems This section describes photocopy problems and possible solutions. Problem Solution Photocopied pages are inal". 9 Photocopied paper is dirty. • Image density is too high. Adjust the image density. See p.113 "Adjusting Image Density". • Toner on the printed - Ricoh C221SF | User Guide - Page 245
Scanner Problems Scanner Problems This section describes scanner problems and possible solutions. Problem Solution The p.257 "Cleaning". • Before placing originals on the exposure glass, make sure that toner or correction fluid is dry. The scanned image is distorted The original was moved - Ricoh C221SF | User Guide - Page 246
"Replacing Print Cartridges". • A tray is empty. Load paper into the tray. See p.66 "Loading Paper". • If fax reception mode is Manual mode, you must receive the fax manually. See p.156 "Receiving a Fax". Cannot print received faxes. • The paper tray is empty. Load paper in the paper tray. See - Ricoh C221SF | User Guide - Page 247
paper sizes or types, tray names, or toner sales or service representative. support duplex printing. 9 Bypass Tray Paper Empty The bypass tray has run out of Load paper to the bypass tray. paper. See p.80 "Loading Paper in the Bypass Tray". Bypass Tray Paper Size Mismatch?Y/N The paper - Ricoh C221SF | User Guide - Page 248
Troubleshooting Message Causes Solutions Cannot Copy 2in1/4in1-Copy 2-in-1 or 4-in-1 copy could not • Specify the tray containing Only Support A4/LT/LG be performed because the tray the A4, Letter, or Legal size does not contain the valid size paper in the [Paper Select] paper, which are A4 - Ricoh C221SF | User Guide - Page 249
is no longer Contact your sales or service usable, and must be replaced. representative. Life End Waste Toner Box The waste toner bottle is full. Replace the waste toner bottle with a new one. See p.251 "Replacing the Waste Toner Bottle". Life End X Toner Cartridge The machine has run out of - Ricoh C221SF | User Guide - Page 250
bottle has Box been installed incorrectly. Reinstall the waste toner bottle. See p.251 "Replacing the Waste Toner Bottle". Near End X Toner The print cartridge is almost Prepare a new print cartridge. empty. Near End Waste Toner Box The waste toner bottle is almost full. Prepare a new waste - Ricoh C221SF | User Guide - Page 251
An error was detected in the Contact your sales or service machine's memory. representative. Out of Memory Press Clear Key paper in the tray. paper type setting. See p.82 "Specifying Paper Type and Paper Size". Paper type X not supported by duplex Duplex printing is not possi- Load paper - Ricoh C221SF | User Guide - Page 252
Troubleshooting Message Causes Solutions Refill X Toner Cartridge A non-supported print cartridge is installed. Remove and replace it with a print cartridge specified by an authorized dealer. ROM checksum error An error was detected in the Contact your sales or service machine's memory. - Ricoh C221SF | User Guide - Page 253
Scanner Settings". Tray X Paper Empty The tray has run out of paper. Load paper in the tray. See p.66 "Loading Paper". Tray X Paper Size Mismatch?Y/N The paper {Color Start} key to begin the paper in the tray. printing, or the Jam Paper has been jammed in the Remove the jammed paper. machine - Ricoh C221SF | User Guide - Page 254
Troubleshooting Replacing Print Cartridges R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose used toner containers in accordance with local regulations. • Do not store toner, used toner, or toner containers in a place - Ricoh C221SF | User Guide - Page 255
End M Toner Cartridge" "Life End C Toner Cartridge" "Life End Y Toner Cartridge" • Prepare the indicated print cartridge when any of the following messages appear on the screen: "Near End K Toner" "Near End M Toner" "Near End C Toner" "Near End Y Toner" Important ❒ Do not allow paper clips, staples - Ricoh C221SF | User Guide - Page 256
magenta (M), yellow (Y), and black (K). BAA054S • Do not shake the removed print cartridge. Doing so can cause remaining 9 toner to leak. • Place the old print cartridge on paper or similar material to avoid dirtying your workspace. • The toner color is indicated by the label on each print - Ricoh C221SF | User Guide - Page 257
Replacing Print Cartridges D Hold the print cartridge and shake it from side to side five or six times. BAA144S Even distribution of toner within the bottle improves print quality. E Remove the cover from the print cartridge. ASH008S F Check that the toner color and location correspond, and - Ricoh C221SF | User Guide - Page 258
Troubleshooting G Close the top cover carefully. Be careful not to trap your fingers. To prevent malfunction, do not turn off the power while "Calibrating..." is displayed on the screen. BAA055S H Put the cover that you removed in step E on the old print cartridge. Then, put the old print cartridge - Ricoh C221SF | User Guide - Page 259
unit is not installed, install it before turning on the power. ❒ Comply with the waste toner bottle Recycling Program, whereby used waste toner bottles are collected for recycling. ❒ Before removing the waste toner bottle from the machine, spread paper or similar material around the area to keep - Ricoh C221SF | User Guide - Page 260
Troubleshooting A Pull the opening lever on the front cover, and then carefully lower the front cover. BAA056S B Slide both green levers on the front cover. BAA057S C Holding the green tabs on both ends of the transfer unit, tilt it backwards then lift it up. 9 BAA058S 252 - Ricoh C221SF | User Guide - Page 261
Replacing the Waste Toner Bottle D Hold the center of the waste toner bottle, and then carefully pull it partially out without tilting it. BAA059S E Pull the waste toner bottle halfway out, grab the bottle firmly, and then pull it straight out. BAA060S 9 BAA061S 253 - Ricoh C221SF | User Guide - Page 262
Troubleshooting To prevent the waste toner bottle touching the intermediate transfer unit (the white area in the illustration below), do not lift the bottle while pulling it out. BAA062S F Close the bottle cap. ASH043S 9 BAA063S 254 - Ricoh C221SF | User Guide - Page 263
body. Leave the bottle cap open. BAA064S To prevent the waste toner bottle touching the intermediate transfer unit (the white area in the illustration below), do not lift the bottle while inserting it. BAA065S H Push in the waste toner bottle until it clicks into place. Push the green part all - Ricoh C221SF | User Guide - Page 264
Troubleshooting I Place the transfer unit down on the front cover. BAA067S J Slide the transfer unit along the guide rails into the machine. firmly. ❒ Comply with the waste toner bottle Recycling Program, whereby used waste toner bottles are collected for processing. For details, ask your sales or - Ricoh C221SF | User Guide - Page 265
not allow paper clips, staples, or other small objects to fall inside the machine. Cleaning the Color Registration Sensor Clean the machine when the error message instructing you to do so appears. This procedure explains how to clean the color registration sensor of the yellow print cartridge as an - Ricoh C221SF | User Guide - Page 266
cover, and then carefully raise the top cover. Make sure that the exposure glass cover or ADF is closed. BAA053S B Lift out the rearmost print cartridge. BAA078S C Slide the color registration sensor lever once to the left. 10 BAA079S Slide the lever only once. 258 - Ricoh C221SF | User Guide - Page 267
insert the print cartridge removed in step B vertically. BAA080S E Close the top cover carefully. Be careful not to trap your fingers. To prevent malfunction, do not turn off the power while "Calibrating..." is displayed on the screen. BAA055S Cleaning the Friction Pad and Paper Feed Roller If - Ricoh C221SF | User Guide - Page 268
1 and pull it slightly toward you. Then, using both hands, pull the tray fully out. BAA030S Place the tray on a flat surface. If there is paper in the tray, remove it. D Wipe the friction pad with a damp cloth. ASH064S E Wipe the rubber part of the roller with a soft damp cloth. After - Ricoh C221SF | User Guide - Page 269
that were removed. I Turn on the power. Note ❒ If jams or multi-sheet feeds occur after cleaning the friction pad, contact your sales or service representative. 10 ❒ If the optional tray 2 is installed, clean its friction pad and paper feed roller in the same way as you did for tray 1. 261 - Ricoh C221SF | User Guide - Page 270
Maintenance Cleaning the Registration Roller The registration roller can become dirty with paper dust if you print to non-standard paper. Clean the registration roller if white dots appear on prints. R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While - Ricoh C221SF | User Guide - Page 271
registration roller in the position shown by the arrow in the illustration below. BAA082S Clean the registration roller if prints are smeared after a paper jam is cleared. D Clean the registration roller by applying a soft damp cloth while turning it. E Using both hands, carefully push up the front - Ricoh C221SF | User Guide - Page 272
Maintenance Cleaning the Exposure Glass The following procedure describes how to clean the exposure glass. A Lift the exposure glass cover or ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. B Clean the parts indicated with arrows with a soft damp cloth - Ricoh C221SF | User Guide - Page 273
do not take out any of the toners, nor the waste toner bottle to prevent toner spill inside the machine. Repack the machine over a Short Distance 10 Important ❒ Do not remove the print cartridges when moving the machine. A Be sure to check the following Scanner Carriage] under [Machine Settings]. 265 - Ricoh C221SF | User Guide - Page 274
want to use it. BAA023S E If you have removed tray 2, reinstall it. Note ❒ Be sure to hold the machine level while carrying it. To prevent toner from spilling, move the machine carefully. Reference For details about [Scanner Carriage], see p.180 "Machine Settings". 10 266 - Ricoh C221SF | User Guide - Page 275
• All other cables are unplugged from the machine. • All paper trays are empty. B If tray 2 is installed, remove it. C Return the scanning unit inside the machine to its original position using [Scanner Carriage] under [Machine Settings]. Note ❒ Toner might spill inside the machine if the machine is - Ricoh C221SF | User Guide - Page 276
Maintenance Disposal Ask your sales or service representative for information about correct disposal of this machine. 10 268 - Ricoh C221SF | User Guide - Page 277
If the Machine is Not Going to Be Used for a Long Time If the Machine is Not Going to Be Used for a Long Time If the machine is going to be inactive for a long time, follow the procedure shown here. R WARNING: • Plug and unplug the power cable with dry hands, or an electric shock could occur. R - Ricoh C221SF | User Guide - Page 278
Maintenance D Lower the blue fusing unit lever. BAA071S E Using a coin, turn both gray knobs on the fusing unit 90 degrees counter- clockwise (until the slots are horizontally aligned with the marking shown in the illustration below). BAA170S F Carefully lift the blue fusing unit levers. 10 - Ricoh C221SF | User Guide - Page 279
If the Machine is Not Going to Be Used for a Long Time G Close the front cover with both hands carefully. BAA069S Note ❒ This step is not necessary if the machine's power switch is on but the ma- chine has been inactive for a long time. Using the Machine Again after it has been Inactive for a Long - Ricoh C221SF | User Guide - Page 280
Maintenance C Lower the blue fusing unit lever. BAA071S D Using a coin, turn both gray knobs on the fusing unit 90 degrees clockwise (until the slots are vertically aligned with the marking shown in the illustration below). BAA170S E Carefully lift the blue fusing unit levers. 10 BAA074S 272 - Ricoh C221SF | User Guide - Page 281
If the Machine is Not Going to Be Used for a Long Time F Close the front cover with both hands carefully. BAA069S G Turn the power switch to "aOn". 10 273 - Ricoh C221SF | User Guide - Page 282
Maintenance Where to Inquire Contact your sales or service representative for further information about topics covered in this manual or to enquire about topics not covered in this manual. 10 274 - Ricoh C221SF | User Guide - Page 283
is a problem, contact the store where they were purchased. ❒ When you first use this machine, use the four print cartridges packaged with the machine. 10 ❒ The supplied print cartridges are good for approximately 1,000 pages. ❒ This machine routinely performs cleaning and uses toner during this - Ricoh C221SF | User Guide - Page 284
of pages *1 Waste Toner Bottle SP C220 25,000 pages *1 A4/Letter 5% test chart, 3 pages per job, printing in 50% black and white/color. Note ❒ The actual number of printable pages varies depending on the image volume and density, number of pages printed at a time, paper type and paper size used - Ricoh C221SF | User Guide - Page 285
of the Machine This section lists the machine's specifications. General Function Specifications ❖ Configuration Desktop ❖ Print process Laser electrostatic transfer ❖ Maximum paper size for scanning • Exposure glass A4, Letter (81/2 " × 11 ") • ADF (Type 2 and Type 3 models only) Legal (81/2 " × 14 - Ricoh C221SF | User Guide - Page 286
lb.) • Tray 2 (option) 500 sheets (80 g/m2, 20 lb.) • Bypass tray One sheet (80 g/m2, 20 lb.) ❖ ADF capacity 35 sheets (80 g/m2, 20 lb.) ❖ Paper weight • Tray 1 60 to 160 g/m2 (16 to 42 lb.) • Tray 2 (option) 60 to 105 g/m2 (16 to 28 lb.) • Bypass tray 60 to 160 - Ricoh C221SF | User Guide - Page 287
14 seconds or less (A4/Letter, 600 × 600 dpi) ❖ Interface • Ethernet (10BASE-T, 100BASE-TX) • USB 2.0 ❖ Printer language • Type 1 and Type 2 models DDST • Type 3 model PCL6, PCL5c, PostScript 3 ❖ Fonts • Type 1 and Type 2 models Not installed • Type 3 model 80 fonts ❖ Network protocol TCP/IP, IPP - Ricoh C221SF | User Guide - Page 288
: 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% Zoom ratio: 25 to 400% (600 × 300 dpi, 600 × 600 dpi) ❖ Copy quantity 11 99 Scanner Function Specifications ❖ Maximum scanning area (horizontal × vertical) • Exposure glass 216 × 297 mm (8.5 × 11.7 inches) • ADF 216 × 356 mm (8.5 × 14.1 inches) 280 - Ricoh C221SF | User Guide - Page 289
Specifications of the Machine ❖ Scanning line density (horizontal × vertical) • Scanning from the control panel 600 × 600 dpi • Scanning from a computer 1200 × 2400 dpi ❖ Gradation Input: 16 bit color processing Output: 8 bit color processing ❖ Scanning line density range (TWAIN) • Exposure glass - Ricoh C221SF | User Guide - Page 290
Appendix ❖ Scan line density 8 dots per mm × 3.85 line per mm (200 × 100 dpi) 8 dots per mm × 7.7 line per mm (200 × 200 dpi) ❖ Transmission time 3 seconds (8 dots per mm × 3.85 line per mm, 33.6 kbps, MMR, ITU-T # 1 chart) ❖ Transfer rate 33.6 kbps to 2400 bps (auto shift down system) ❖ Data - Ricoh C221SF | User Guide - Page 291
of Options This section lists the specifications of the various options. Paper Feed Unit TK1010 ❖ Paper capacity 500 sheets ❖ Paper size A4, Letter (81/2" × 11") ❖ Dimensions (Width × Depth × Height) 400 × 450 × 127 mm (15.8 × 17.8 × 5 inches) ❖ Paper weight 60 to 105 g/m2(16 to 28 lb.) ❖ Weight - Ricoh C221SF | User Guide - Page 292
Appendix Electromagnetic Interference If this machine is located close to another electronic device, both devices may malfunction due electromagnetic interference. Televisions and radios may produce noise if located too close to this machine. If this happens, do the following: • Move the television - Ricoh C221SF | User Guide - Page 293
") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these - Ricoh C221SF | User Guide - Page 294
, 87, 264 Admin menu lock, 192 Auto clear, 192 Auto continue, 181, 197 B Bidirectional communication, 93 Bond paper, 58 Broadcast, 151 Button for sliding the ADF, 19 B&W Start key, 22 Bypass tray, 17 C Cable cover, line interface connector, 19 H High humidity mode, 181 How to Read This Manual, 5 286 - Ricoh C221SF | User Guide - Page 295
of size of mail, 171 Limitless scan, 124, 171 LINK setting, 186 Loading paper, 66, 78 Low-power mode, 38 M Machine information, 205 Machine settings, 180 Mac OS X, 94, 95, 96, 131 Maintenance page, 190, 209 Manual mode, 158 Memory cover, 19 Memory list, 190, 209 Memory transmission, 144 Memory - Ricoh C221SF | User Guide - Page 296
, 179 Speed Dial list, 190, 209 Status messages, 239 Stop Fences, 19 Supplies info, 181 Symbols, 5 T Telephone line, 43, 49 Telephone network, 43, 49 TEL line type, 192 Text input, 90 Thick paper, 58 Thin paper, 58 Toner, 246 Toner saver mode, 181 Top cover, 17 Trademarks, 1 Transfer unit, 21, 227 - Ricoh C221SF | User Guide - Page 297
Copyright © 2007 - Ricoh C221SF | User Guide - Page 298
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User Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read “Safety
Information” before using the machine.
Guide to the Machine
Getting Started
Using the Printer Function
Using the Copier Function
Using the Scanner Function
Using the Fax Function
Configuring the Machine Using the Control Panel
Configuring the Machine Using a Web Browser
Troubleshooting
Maintenance
Appendix
1
2
3
4
5
6
7
8
9
10
11